Noncredit Division

riDI PASADENA

CITY COLLEGE

Faculty Handbook

“Upon the subject of education ... I can only say that I view it as the

most important subject which we as a people may be engaged in.

- Abraham Lincoln

3035 E. Foothill Blvd. Pasadena, CA 91107 (626) 585-3000

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MISSION STATEMENT

The mission of the Noncredit Division is to serve a diverse community

focusing on capability, flexibility and empowerment. The division offers

comprehensive educational resources such as technical and academic

programs and courses including Adult Basic Education (ABE), Adult High

School Diploma Program (AHSD), General Education Development

(GED) preparation, English as a Second Language (ESL), Vocational ESL,

Workforce Training Programs, Parenting Education, courses for adults

with disabilities and for older adults, short-term noncredit Career Technical

Education (CTE) programs, and a wealth of support programs.

The Noncredit Division's primary mission is to facilitate the Pasadena Area

Community College District's overall mission to provide a standard of

excellence and high quality instruction toward increasing the numbers of

successfully prepared transfer students, and provide a more capable

workforce to meet the needs of current trends.

WELCOME FROM DR. ROBERT BELL

Welcome to the new academic year in the Noncredit Division. The Noncredit Division and the Community Education Center have touched the lives of countless numbers of individuals. As the needs of our students and the community continue to grow and change, the Noncredit Division assumes an important role. We have earned a reputation as leader in partnering with the students and the communities we serve.

Our caring and talented faculty is committed to assisting students achieve their academic, career, and personal goals. The engagement between faculty and students is a crucial component of the overall educational experience. You play a critical role in determining whether our students are successful. Your passion and commitment to our students is appreciated!

We have taken every reasonable effort to ensure the accuracy of the information throughout the handbook. As future changes occur, we will make every effort to keep the information up-to-date and relevant.

Sincerely,

Dr. Robert H. Bell Assistant Superintendent/ Senior Vice President

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TABLE OF CONTENTS

GENERAL INFORMATION................................................................................................................................. 5 Foothill Campus Map...................................................................................................................................... 5 Rosemead Campus Location ........................................................................................................................... 6 Northwest Campus Location ........................................................................................................................... 6 Hours Of Operation ......................................................................................................................................... 7 Important Contact Information........................................................................................................................ 7 Campus Police And Safety.............................................................................................................................. 7

CAMPUS OFFICES AND SERVICES ................................................................................................................. 8 Administration................................................................................................................................................. 8 Admissions And Records ................................................................................................................................ 8 Counseling....................................................................................................................................................... 9 Testing Office.................................................................................................................................................. 9 Student Success Center ................................................................................................................................... 9 Lancercard Id................................................................................................................................................... 9 Noncredit Programs....................................................................................................................................... 10 Adjunct Faculty Office And Hours ............................................................................................................... 12 Casas And El Civics Testing ......................................................................................................................... 12 Faculty Resource Room ................................................................................................................................ 12 Staff Lounge .................................................................................................................................................. 12

PERSONNEL POLICIES AND PROCEDURES ................................................................................................ 12 Absence And Personal Necessity Leave ....................................................................................................... 12 Substitution Policy ........................................................................................................................................ 13 Change Of Name/Address............................................................................................................................. 13 Email Communication/Interoffice Mail ........................................................................................................ 13 Professional Development/Conferences........................................................................................................ 13 Faculty Evaluation......................................................................................................................................... 14 Grievance Policy ........................................................................................................................................... 14 Key Requests ................................................................................................................................................. 14 Kronos/Payroll Verification .......................................................................................................................... 15 Mailboxes ...................................................................................................................................................... 15 Parking Regulations And Permits ................................................................................................................. 15 Room Reserve Requests ................................................................................................................................ 15

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ACADEMIC/INSTRUCTIONAL POLICIES AND PROCEDURES................................................................. 16 Academic Freedom........................................................................................................................................ 16 Academic Honesty ........................................................................................................................................ 16 Accommodations For Students With Disabilities (Dsps).............................................................................. 16 Add/Drop Policy (Waitlists/No Shows/Reinstating Students After Dropping ............................................. 17 Annual Assessment ....................................................................................................................................... 17 Attendance (Pars) .......................................................................................................................................... 17 Audio And Technical Equipment.................................................................................................................. 18 Canvas - Learning Management System..................................................................................................... 18 Class Meeting Times And Break................................................................................................................... 19 Classroom Environment ................................................................................................................................ 19 Copies/Duplication Procedures ..................................................................................................................... 19 Course Cancellation Procedures.................................................................................................................... 19 Course Curriculum ........................................................................................................................................ 20 Emergency Procedures .................................................................................................................................. 20 Field Trip Requests ....................................................................................................................................... 21 Grade Submission And Changes ................................................................................................................... 21 Guest Speakers .............................................................................................................................................. 22 Instructional Supplies .................................................................................................................................... 22 Office/Conference Hours .............................................................................................................................. 22 Student Discipline (Incident Reports) ........................................................................................................... 22 Syllabi............................................................................................................................................................ 23

STUDENT RESOURCES .................................................................................................................................... 26 (DSPS) Students With Disabilities................................................................................................................ 26 Early Alert Program (Star Fish) .................................................................................................................... 26 Library Services (Colorado Campus)............................................................................................................ 27 Student Success Center/Tutoring .................................................................................................................. 27

APPENDICES ...................................................................................................................................................... 28 Appendix I: Office/Conference Hours Schedule Form................................................................................. 28 Appendix Ii: Recommended Instructional Break Schedule .......................................................................... 29

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GENERAL INFORMATION FOOTHILL CAMPUS MAP

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The Foothill Campus is located on the North side at 3035 E. Foothill Blvd., Pasadena, CA 91107

Directions: Located between San Gabriel Blvd. and Sierra Madre Villa Blvd. Exit off the Foothill Freeway (210) at Madre

St. Travel north to Foothill Blvd. and turn West (left). The campus in on the north (right) side.

ROSEMEAD CAMPUS LOCATION

Pasadena City College at Rosemead is a full-service educational center located in the city of Rosemead, just eight miles south of the main Pasadena campus. Students can take general education credit courses and noncredit courses, as well as receive key student support services.

The Rosemead Campus is located at 4105 Rosemead Blvd., Rosemead, CA 91770. Email Rosemead Campus at rosemead@pasadena.edu. Phone (626) 585-3333. Dr. Raquel Torres-Retana, Director.

NORTHWEST CAMPUS LOCATION

PCC, Northwest is the college’s educational location at John Muir High School. Courses and programs offered at PCC, Northwest include general education credit courses, concurrent and dual enrollment courses for high school students, along with Noncredit and community education courses.

The PCC, Northwest Campus is located at 1905 Lincoln Ave., Pasadena, CA 91103. Phone (626) 585-3346.

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HOURS OF OPERATION

The Noncredit Division’s operational hours are as follows: (Hours to be reviewed and subject to revision) Student Services: Admissions & Records Office: M-TH: 8:00AM-8:00PM FRI: 8:00AM-4:30PM Welcome Center: M-TH: 8:45AM-10:00PM FRI: CLOSED Counseling Office: M-TH: 8:00AM-8:00PM FRI: 8:00AM-4:30PM Student Success Center: M-TH: 8:00AM-10:00PM FRI & SAT: 9:00AM-1:00PM

Administration: Administration Office: M-TH: 7:30AM-8:30PM FRI: 8:00AM-4:30PM Parent Ed Office: M-FRI: 8:30AM-12:30PM

IMPORTANT CONTACT INFORMATION

Administration Office 626-585-3000 CEC102

Admissions and Records 626-585-3036 CEC100

Counseling 626-585-2988 CEC105

Student Success Center 626-585-3015 CEC108

CAMPUS POLICE AND SAFETY

A Pasadena City College Police and Safety Services cadet is assigned to the Foothill campus. Policy and Safety Services is committed to assist “students, faculty, and support staff to create a safe and enjoyable campus atmosphere that promotes higher learning.” (http://www.pasadena.edu/police/)

If faculty, staff, or students have any concerns for their safety, they are encouraged to contact the campus cadet or call (626) 585-7484 for assistance. Faculty are expected to carry assigned keys with them, however campus cadets can unlock classroom doors if faculty do not have a key. Upon request, cadets can also provide escort services for faculty, students or staff. Police and Safety Services are open:

Monday 6:00 a.m. - 6:00 p.m. Location: B210 (at Colorado Blvd. campus) Tue – Fri 6:00 a.m. - 6:00 p.m. Location: B210

Dispatch is open 24 hours, 7 days a week

Lost & Found Hours:

Mon – Thu 10:30 a.m. - 2:00 p.m. Location: B210

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CAMPUS OFFICES AND SERVICES ADMINISTRATION

The Administration Office provides the following services:

• Room reservation • Campus keys • Class scheduling • Instructors book orders, supplies, copy codes, • Campus Management • Instructor Contracts • Notification Boards • Central Contact

The Administration Office is responsible for the day-to-day activities related to managing the campus and supporting instructional programs. The office provides administrative, business management, and professional services to students, faculty, staff, and the public by providing a safe, clean, and modern teaching and learning environment, responsive logistics, excellent customer service, and continuous improvements to administrative and operations systems for optimizing positive student outcomes.

The mission of Administration Office is to foster student success.

ADMISSIONS AND RECORDS

The Admissions and Records office provides a variety of services including:

• Transcript Requests • Verification Letters • Grade Reports • Issuance of High School Diplomas and College Career/Technical Education Certificates

The Admissions and Records Office admits and enrolls students into classes. The office maintains student records and files. Individuals 18 years of age or older, who intend to enroll for admission, must submit a completed application online at http://www.pasadena.edu/cec. Upon acceptance, students will receive a Permit to Register, confirming the admissions process. Students enrolling in ESL classes must make an appointment for the placement exam in this office.

A student who is younger than 18 can be admitted by filing a student petition, which can be obtained from the Counseling Office. A completed petition, along with an official high school transcript and letter of recommendation from a school counselor, should be returned to the Counseling Office. Qualified students who have not yet graduated from high school may be admitted for concurrent enrollment. Credit(s) granted will be forwarded to the student’s high school.

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COUNSELING

The Counseling Office provides the following services:

• GED/ High School Diploma • Disabled Student Programs and Services (DSPS) • Academic, Vocational, Educational and Career Counseling • Transfer Services • Placement Tests for High School Diploma, GED, and English as a Second Language

• GAIN Support Services

Counselors can advise students regarding educational plans, career goals, academics, and personal issues. They interpret test results, analyze interests and abilities, and refer students to needed services within the college and the community.

TESTING OFFICE

The Testing Office, located in Counseling, provides a variety of testing options by appointment. Specific instructions are given to students when a test appointment is made. Placement testing, CASAS testing, exams for credit, and make up exams are administered. Certain tests are part of the enrollment process, others fulfill a pre-requisite requirements and others are required for successful course completion. Students are required to bring a valid photo ID at the time of testing.

STUDENT SUCCESS CENTER

The Student Success Center at the Foothill Campus offers students individualized support across the curriculum for noncredit instruction. Assistance, supplemental materials, and independent skill improvement are provided for students, particularly in ESL, Adult Basic Education (ABE), Adult High School Diploma Program (AHSD), GED, and Career-Technical Education programs. Students can utilize tutoring, computerized educational programs, videos, audiocassettes, books, and other multimedia educational resources.

LANCERCARD ID

A LancerCard ID is necessary to access the following services:

• Transactions at Student Business Services, Financial Aid, Fiscal Services, and Police & Safety • Access to the Student Success Centers • Book buy-back • Physical fitness facilities • Shatford Library • Shuttle service • and more! •

Both staff and student IDs can be obtained from the following:

Wi-Fi Lounge Lobby (1st Floor CC Building) Student Success Story (rm.108) Colorado Campus Foothill Campus

Check calendar for times here: https://pasadena.edu/campus-life/lancer-id/calendar.php Page | 9

NONCREDIT PROGRAMS

Adult Basic Education (ABE): Basic skills preparation in language arts and review and reinforcement of arithmetic skills for academic advancement to the adult high school diploma (AHSD) or General Educational Development (GED) programs. A Certificate of Competency is awarded upon completion and demonstration of competence in two courses. Students may advance to develop skills for the workplace and to prepare for future educational opportunities. (PCC Catalog 15-16).

Adult High School Diploma Program: (AHSD): The Adult High School Diploma program requires students to complete 160 units for graduation, which includes coursework in Natural Sciences, Social and Behavioral Sciences, Humanities, English, Mathematics, and a selection of listed electives. Based on information such as student’s high school grades, test scores, work experience, and other multiple measures, the counselor may recommend placement at the level which meets the student’s needs. Students are awarded a high school diploma upon completion of the course of study prescribed by the State of California and the Pasadena Area Community College District. (PCC Catalog 15-16)

General Educational Development (GED) and General Educational Development (GED) Bilingual: Preparation in the language arts, mathematics, social science, and science for students preparing for the General Educational Development (GED) exam. Provides instruction in using successful test-taking strategies and hands-on online testing practice. Upon completion and demonstration of competence in four courses, students may advance to develop skills for the workplace and to prepare for future educational opportunities (PCC Catalog 1516). A Certificate of Competency is awarded for completion of these programs.

Building Construction Noncredit (BLDN): Introduction to occupational safety and health for the building trades, building trades and construction industry, basic construction math for the building trades and construction industry, plan reading for building trades and construction industry, and basic material handling and rigging (Schedule of Classes). A Pre-Apprenticeship in Construction and Building Trades Certificate of Completion is offered.

Business Noncredit (BUSN): The curriculum prepares students for entry/intermediate-level clerical jobs and/or transitions into a credit business information technology program. Program will also enable students to make a seamless transition into a credit course or program (PCC Catalog 15-16). Certificates of Completion are offered in Basic Graphic Design, Business Literacy Skills, Computer Keyboarding, Computer Keyboarding-Bilingual, Computer Skills, Computer Skills-Bilingual, General Office Clerk, Introduction: How to Start a Small Business, and How to Start a Small Business-Bilingual.

Child Development Noncredit (CHDN): Introduction to teaching in a professional early-childhood setting or program serving children under the age of six, effective communication and best practices for child care providers for optimal home, school, and community relations, and basic theories of child growth and development, health and safety, and nutrition guidelines for infants, toddlers, and preschool age children with an emphasis on CPR/First Aid training for child care providers (Schedule of Classes). Certificates of Completion in Child Care Provider and Family Home Day Care Provider are offered.

Disabled Students Program and Services (DSPS): The curriculum prepares students with disabilities for functional living, success in college, social skills, finding employment, rights and responsibilities in the workplace, and work readiness. It also offers music appreciation and adaptive art techniques for disabled adults residing in a residential care facility. Emphasis is on techniques to encourage the creative and artistic process for adults who experience physical and emotional challenges. Certificates of Completion in Workforce Preparation for Developmentally Disabled Adults and Workforce Readiness are offered.

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English as a Second Language Noncredit (ESLN): The curriculum provides intensive English Language instruction in Literacy to High-Intermediate level integrated courses (Levels 0-5). The program also offers four elective courses including Grammar, Conversation, American Culture, and Writing. The program provides students with increased opportunities for successful employment and academic achievement. The ESL Bridge Program helps students seamlessly transition to credit ESL classes (PCC Catalog 15-16). A Family Literacy Certificate of Competency is offered.

English as a Second Language Vocational Noncredit (VESL): The curriculum provides development of reading, speaking, listening, and writing skills of beginning-high to intermediate-low ESL students for careers in green construction, green housekeeping, green landscaping and gardening, childcare provider, and healthcare. Emphasis on occupation-specific terminology and communication skills with common phrases for interacting with clients or future employers (Schedule of Classes). Certificates of Competency in Green Gardening and Landscaping, Green Construction, Green Housekeeping, Child Care Provider, and Healthcare are offered.

Immigrant Education (IMME): Immigrant Education consists of a course, a course of study, or an organized sequence of courses specifically designed to provide immigrants and their families with the opportunity to become active and participating members of economic and civic society, and preparation for citizenship. (PCC Catalog 15-16)

Learning Assistance (LAC): Supervised tutoring and learning assistance in individualized or small groups for students needing additional knowledge and study skills to succeed in regular course work. Skills development for individual students through the use of technology in supervised learning centers. Designed to supplement classroom instruction through activities suggested by faculty to improve learning. (Schedule of Classes)

Medical Assisting Noncredit (MAN): Introduction to basic skills for translation and interpretation during medical visits and procedures, techniques for written translation, simultaneous, consecutive, summary interpreting, and sight translation for assisting patients, nurses, doctors, and administrators in a medical setting. Introduction to medical office procedures for entry-level positions in a medical front office setting. Includes medical terminology, medical transcription, medical billing and coding, patient confidentiality, workforce preparation skills, introduction to software applications for individuals entering the medical front office (Schedule of Classes). Certificates of Completion in Medical Front Office Clerk and Medical Interpretation and Translation are offered.

Older Adults (OLAD): Classes are designed for older adult students in sewing techniques, life review, and music appreciation. Provides mental/memory stimulation for older adults and development of music, relationship to art, culture, and history. (Schedule of Classes)

Parenting Education (PAR): Parenting education consists of a course, a course of study, or an organized sequence of courses specifically designed to offer lifelong education in parenting (parent and child relationships, parent cooperative preschools), child growth and development, and family relations in order to enhance the quality of home, family, career, and community life. (PCC Catalog 15-16)

Paralegal Noncredit (PLGN): Introduction to basic skills for interpretation and translation in the legal field and techniques for written translations, interpreting, and sight translation for assisting judges, attorneys, law enforcement, and individuals in court proceedings (Schedule of Classes). A Certificate of Completion in Legal Interpretation and Translations is offered.

Personal Care Attendant Noncredit (PCAN): Introduction to entry-level Personal Care Attendance skills, including non-medically directed personal care and home management skills. Emphasis on understanding and working with older patients. A Personal Care Attendant Certificate of Completion is offered.

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ADJUNCT FACULTY OFFICE AND HOURS

Adjunct office hours must be recorded in the Office Hours Record Book in the Administration Office, whether the faculty member meets with student(s) in the Adjunct Faculty Office or in their classroom. Faculty must commit to eight office hours in primary semesters (Fall and Spring). Office hours are not required for Winter and Summer Intersessions.

If you would prefer to meet with students in a classroom for your official office hours, please make arrangements with the Administration Office in advance.

CASAS AND EL CIVICS TESTING

All AHSD, GED, ABE, VESL, and ESLN students are required to take the Comprehensive Adult Student Assessment Systems (CASAS) pre and post-tests. Faculty will be contacted to arrange CASAS testing. For CASAS and El Civics testing questions, please contact LaTonya Horn at llhorn@pasadena.edu or at ext. 3004. FACULTY RESOURCE ROOM

FACULTY RESOURCE ROOM

The Faculty Workroom is located on the second floor, Room 201B and is equipped with the following:

• 8 computer workstations • Laser jet printer • Photocopier • Scantron machine • 32 storage cubbies • Conference table • Paper cutter • Laptop computer for entering information into the Kronos system • District telephone

Copy codes are available in the Administration Office. The computer stations and/or any other equipment are available on a first-come-first-served basis. Limited storage space may be available. Faculty are asked to keep the door of the Faculty Workroom locked at all times.

STAFF LOUNGE

The Staff Lounge is in Rm. 202, on the 2nd floor at the top of the front entrance staircase.

It is equipped with a refrigerator, a microwave, restroom facilities, dining tables, and sofas.

PERSONNEL POLICIES AND PROCEDURES ABSENCE AND PERSONAL NECESSITY LEAVE

It is expected that faculty will work to fulfill the required hours of instruction for each class they are assigned. Faculty are required to inform the Administration Office when they are not able to come to work or will be late. During regular office hours, please call the Administration Office at 626-585-3000 if you expect to be late or absent. Page | 12

Personal Necessity Leave must be cleared through the administration office. Please contact Nohelia Franco for further information at 626-585-3002.

Bereavement: For an immediate family member (spouse, father, mother, brother, sister, son, daughter, mother-in-law, father-in-law, son-in-law, daughter-in-law, grandparent, and grandchild) faculty have three (3) days paid absence days when located in the state of California, and five (5) days when out of state. If the person who has died is not part of the faculty’s immediate family, that faculty has one (1) day of paid bereavement leave.

It is illegal for the District to pay for religious holidays that are not Board declared holidays. One may arrange in advance to take personal leave without pay for such holidays.

Please refer to the PACCD/PCCFA agreement for more information.

https://www.pasadena.edu/hr/docs/union-contracts/PCC-Faculty-Association-CBA-2013-16.pdf

SUBSTITUTION POLICY

Faculty should not seek out their own substitutes. The Administration office staff must be notified of all faculty absences. All absent faculty need to submit a lesson plan, attendance sheet, and any other instructional materials needed for the substitute assigned to their class at least a day in advance.

CHANGE OF NAME/ADDRESS

For any change of name or address, faculty must fill out an Emergency Form and submit it to Human Resources. A copy must be given to the Administration Office on the Foothill Campus so the change is filed for the Noncredit Division’s records.

EMAIL COMMUNICATION/INTEROFFICE MAIL

Please be consistent with checking and responding to your PCC email. You are responsible for checking your PCC email in order to receive important updates, requests, and opportunities. The Administration will not be issuing paper memos to faculty. If you have a problem accessing your PCC email, please contact the Help Desk via an alternate email account at helpdesk@pasadena.edu.

The District’s interoffice mail is processed once a day. Incoming mail arrives around 3:00 p.m. and is distributed to faculty mailboxes upon arrival.

PROFESSIONAL DEVELOPMENT/CONFERENCES

Professional Development Days are a time for all Pasadena City College faculty, staff, and managers to learn together and share ideas on how to support student success. These opportunities are scheduled each fall and spring. It is a student free day, and all faculty are required to attend. Adjunct faculty are required to attend the number of hours they would have normally taught on that given day. For adjuncts who cannot attend during the day, an abbreviated evening schedule is offered.

Professional development is integral to supporting the training needs of Pasadena City College’s faculty, staff, and managers to ensure that as educators and support staff we continue to strengthen our best practices throughout the year. By enhancing abilities, we all contribute to the learning process and focus on the needs of our students. For more information please visit the following PCC Professional Development link at: https://pasadena.edu/faculty-and-staff/pd/index.php

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Conferences must be pre-approved and board reported for costs to be covered by PCC. Approval is subject to budget considerations. Requests need to be received by a minimum of one month prior to the event. Please contact the Administration Office for forms and more information concerning the attendance of conferences. FACULTY EVALUATION

Criteria for Evaluation The primary criterion used in the evaluation of a bargaining member is performance in the classroom or primary assignment area. In all cases, additional criteria shall include the performance of all District-determined responsibilities, personal characteristics, and duties.

Evaluation Team. The evaluation team of each employee shall be composed of the vice president for instruction or a designee; the manager most closely supervising the employee who will serve as the committee chairperson; and a tenured member of the division faculty mutually agreed upon by the faculty member being evaluated and the Dean or Assistant Superintendent/Senior Vice President.

The components of evaluation will include: Student Evaluations Self-Evaluation Report Visitation and Report Conference

7.3 Evaluation of Regular Employees 7.3.1 Definition. As stated in Education Code Section 87661, a “regular” employee is a permanent

employee. 7.3.2 Frequency of Evaluation. As stated in Education Code Section 87663, regular employees shall be

evaluated at least once in every three (3) academic years. 7.4 Evaluation of Non-Contract Hourly Paid Employees 7.4.1 Non-contract hourly paid employees will be evaluated their first semester of employment and at

least every two (2) years thereafter.

From Agreement between Pasadena Area Community College District and Pasadena City College Faculty Association, July 1st, 2013 through June 30, 2016; Ratified by Pasadena City College Faculty Association February 12, 2015.

GRIEVANCE POLICY

If a concern/grievance among staff arises please follow the following steps:

Address the issue with the person directly. If that is not possible, go to the next person in charge: • Faculty reports to the Faculty Lead/Coordinator • Faculty Lead/Coordinator reports to the Dean

If the issue requires intervention, a mediation meeting will be arranged with all parties present.

KEY REQUESTS

All faculty will be issued one key which will open the Faculty Resource Room, the Staff Room, and staff restrooms. Campus Police will be responsible for opening class rooms each morning. If a class room needs to be

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opened, please see Administration Staff. Faculty who teach at locations other than the Foothill Campus will not be issued keys.

KRONOS/PAYROLL VERIFICATION

Faculty are expected to approve their Kronos timecard monthly. Due dates are listed in the Payroll Schedule at the following link: http://www.pasadena.edu/resources/online/online_455.pdf

The Administration staff will record absences in Kronos. It is the responsibility of the faculty member to record in Kronos any hours they worked as a substitute for another faculty’s class.

MAILBOXES

Mailboxes are located in the Administration Office. Please make sure you check and pick up your mail often. If you have any questions concerning your mailbox, please contact an Administration Office staff member.

PARKING REGULATIONS AND PERMITS

All persons operating a vehicle on District controlled property are required to comply with the Pasadena Area Community College District Traffic and Parking Rules and Regulations and the California Vehicle Code.

Parking regulations are enforced 7 days a week, 24 hours a day. All faculty and staff members are required to have and display a valid Pasadena City College staff parking permit to park in the staff parking lots. Permits must be current and properly displayed in a 5-inch square in the lower corner of the windshield nearest the driver’s side and verifiable from the exterior of the vehicle (26708.3 CVC).

Permits may not be obstructed by papers or other materials. Faculty and staff members can purchase parking permits for Fall/Winter and Spring/Summer online at:

https://selfservice.pasadena.edu/prod/rtscred.p_credcall_ppa

Parking permits are also sold at Campus Police, B-210. Hours of Operation: Monday – Friday, 8:00 a.m. – 8:00 p.m.

Guest parking permits: If you are inviting a guest speaker to your class at the Foothill Campus, please request a guest parking permit in advance from the Administration Office. Each permit is dated and must be visibly displayed on the dashboard on the driver’s side.

ROOM RESERVE REQUESTS

All room reservations must be cleared through the Administration Office. Please contact Sylvia Moreno at sjmoreno@pasadena.edu for an electronic room reserve form. The request will be checked to determine if the room you wish to reserve is available on at the day/ time requested. It is the responsibility of the faculty reserving the room to leave it in order, including turning off computers and lights.

If any fliers are posted, please remove them as soon as the event is over. No food or drinks are to be brought into classrooms. If you need to cancel your room reservation please contact Sylvia Moreno directly at 626-585-3026, or the Administration Office at 626-585-3000 twenty-four hours prior to the reservation date.

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ACADEMIC/INSTRUCTIONAL POLICIES AND PROCEDURES ACADEMIC FREEDOM

Policy No. 3100: It is the policy of the Pasadena Area Community College District that academic freedom is a right enjoyed by all members of the Pasadena City College community: faculty (tenured, non-tenured, and adjunct), students, classified and administrative staff, and Trustees. Academic freedom is defined as the freedom to teach and learn in an atmosphere of free inquiry and expression. The right to academic freedom, however, cannot be separated from the equally important responsibility, which each individual has, to uphold professional ethics or, in the case of students, to abide by the Policy on Student Conduct and Academic Honesty.

The District encourages and supports a healthy and constructive debate of campus issues, and respects the right of all members of the Pasadena City College community to freely evaluate, criticize, and/or advocate personal points of view regarding such issues. However, every member of the College community also has the right to work and study in an environment that is free from unlawful discrimination and harassment.

The right to academic freedom shall be protected and supported through the establishment and use, when necessary, of appropriate due process procedures.

California Education Code Section 70902; Approved by the Board of Trustees: January 13, 1972; revised: November 19, 2003

ACADEMIC HONESTY

Faculty are encouraged to create positive learning environments in their classrooms by establishing proper standards of student conduct.

Student Conduct and Academic Honesty Policy No. 4520 can be found below: http://online.pasadena.edu/docs/Adminstration%20Page/Local/Student_Conduct.pdf

The on-line Student Misconduct Report Form link can be accessed below: http://www.pasadena.edu/staffservices/

ACCOMMODATIONS FOR STUDENTS WITH DISABILITIES (DSPS)

The Disabled Student Programs and Services (DSPS) office provides a variety of support services and reasonable accommodations to students with disabilities to increase their access to campus programs and facilitate progress toward their educational goals.

Credit: https://pasadena.edu/academics/support/dsps/index.php

Noncredit: https://pasadena.edu/academics/divisions/noncredit/support.php#dsps

If a student in your class has a disability, which may require classroom or test accommodations, per the Americans with Disabilities Act or Section 504 of the Rehabilitation Act, please instruct the student to speak with the DSPS Counselor located in the Counseling Office (Room 105). The DSPS Counselor will provide students with information related to the process of obtaining appropriate assistance within and outside the classroom. Once the student has met with the DSPS Counselor, and if they are eligible for services, the student will present you their Classroom Accommodation Plan (CAP) form. This form will state which accommodations and services they are eligible for. It is highly recommended that you schedule a private meeting with your student to discuss their accommodations and needs further. For more assistance or any questions, please contact the Counseling Office’s DSPS counselor.

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ADD/DROP POLICY (WAITLISTS/NO SHOWS/REINSTATING STUDENTS AFTER DROPPING

Adult High School Diploma (AHSD) courses can be added until the third week of a 16-week term and the second week of an 8-week session. Any exception to the policy must be approved by the Faculty of Record for the class and counselor. With an identified educational benefit, students can be added to courses in other academic departments through the second to last week of an academic period. Faculty can drop students prior to entering final grades.

When a course reaches its maximum registration, an electronic waitlist will be activated. Depending on the type of course, 7-15 students can be placed on a waitlist. Waitlists are active until the first class meeting. After the first class meeting, the Faculty of record is responsible for the class.

The Faculty of Record is required to drop all students who fail to attend or arrive late the first meeting of a class, unless the student(s) have made prior arrangements. The Faculty of Record can add students up to the maximum enrollment limit. Faculty are encouraged to keep class roster(s) current by dropping students who are not regularly attending.

Students may be reinstated in a class, if the request for reinstatement is received in the Admissions and Records Office prior to posted “Last Date to Add” for the relevant academic semester or intersession.

ANNUAL ASSESSMENT

Each semester, faculty assess their course student learning outcomes (SLO’s), which are recorded in the Course Outlines of Record in WebCMS. Course SLO’s drive student success in learning in the classroom and build basic skills that prepare students for higher learning and the workplace. SLO’s are also included in course syllabi.

SLOs are assessed each semester along with General Education Outcomes (GEO’s). In the SLO assessment process, noncredit programs document improvements made from one semester to the next. The course SLO assessment process culminates in an Annual Assessment Report which is submitted to the Learning Assessment Committee on November 15th of each year. Faculty can get assistance from program faculty leads and PCC’s course student learning outcomes link at http://www.pasadena.edu/accreditation/course-student-learningoutcomes.cfm.

ATTENDANCE (PARS)

It is critical to the Noncredit Division that faculty maintain regular and accurate sign-in sheets on a daily basis. To assist in the careful collection of positive attendance, all faculty are provided with a daily sign-in and sign-out sheet to use on a daily basis (See Appendix II).

Please note that auditors may require copies of these forms for state auditing purposes that may affect funding if not appropriately recorded.

For optimum attendance reporting please follow this protocol: • Call roll at every class meeting; • Using the NONCREDIT DIVISION SIGN IN SHEET (See Appendix II), have students sign in at the

beginning of each class. Require students to enter the time they arrive and time they leave class if earlier than dismissal. This allows you to record actual “positive attendance” minutes;

• Do not default to recording the entire class time as attendance for all students; • Submit all hard copies of student sign-in sheets each week to the Attendance Box in the Administration

Office.

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All attendance must be submitted online through the PARS (Positive Attendance Reporting System) program on a weekly basis. Please understand the critical importance of your timely submission of student attendance in PARS. The District must submit all positive attendance hours to the State. Incomplete submissions jeopardize the status of the entire Noncredit Division.

Follow these steps to use PARS on LancerPoint for your attendance each week:

• Sign in to LancerPoint • Click on the Faculty tab • Click on PARS • Select your course section number • Fill in hours per student • Save your attendance list • Certify by clicking checkmark “certify” • Submit all attendance by midnight on Sunday of that week

Computers located in the Faculty Workroom are available for the submission of positive attendance for faculty teaching classes at the Foothill and/or Rosemead campuses.

The Admissions and Records Office will monitor weekly attendance accounting and will notify the faculty member if information for class(es) is not entered by midnight on Sunday.

AUDIO AND TECHNICAL EQUIPMENT

Most classrooms are equipped with the following:

• Epson 485W Short Throw Projector • Spectrum Smart Lectern (Most rooms) • Blu-Ray Player • Dell 3010 Windows 7 computer • Polyvision Eno 96” Interactive Whiteboard with stylus (most rooms) • Document camera (Lectern Rooms) • Speakers (Ceiling or Wall mounted) • VGA connection • HDMI connection

If your classroom does not have these items, there are portable “Smart Carts” with basic Audio/Video equipment that can be requested through Administration.

Computer equipment in the Faculty Resource Room and in the classrooms is intended to assist with your instructional assignments. Faculty may not install software on any PCC computer. Please contact the Administration Office regarding any special software needs you may have.

CANVAS LEARNING MANAGEMENT SYSTEM

PCC utilizes Canvas, a Learning Management System (LMS). An LMS is an electronic self-contained course platform that can be used with your students in your lecture classes, as well as in both hybrid and online courses. Using Canvas in the classroom can enhance student learning, as well as keep you and your students connected within and outside of the classroom to bring your students the best possible instructional experience to reach their educational goals. Page | 18

Canvas offers faculty tools such as modules, discussions, conversations, chat, collaborations, assignments, quizzes, grades, and ePortfolios to enhance instruction and enrich student learning. You can access Canvas by logging in with your PCC user name and password on the PCC website homepage or by the following link: https://canvas.pasadena.edu

Contact Distance Education for information and any questions you may have about Canvas through the following link: http://online.pasadena.edu/faculty/canvas-support/

Check the link below for opportunities to take a Canvas Training to learn all the great features Canvas offers you and your students: http://online.pasadena.edu/faculty/announcements/canvas-training-opportunity/

CLASS MEETING TIMES AND BREAK

All faculty members are required to remain in class for the full meeting time, including the first through the last day of the semester. Mid-point class breaks, however, are encouraged and necessary to retain student interest and motivation. (Refer to the Recommended Instructional Break Schedule: Appendix I).

CLASSROOM ENVIRONMENT

Per District policy, food and beverages are not permitted in the classroom with the exception of water. Please enforce this policy at all times and remind students not to eat or drink in the classroom. Also, include this policy in your course syllabus.

If you wish to have a special event in your classroom with food and beverages, please inform the Administration Office.

Visitors: Only registered students may attend class. Any individual who is not register should not be attending your class. NO EXCEPTIONS. The District liability insurance covers only registered students. For guest speakers, see the Guest Speakers section on page 23.

COPIES/DUPLICATION PROCEDURES

In order to ensure compliance with copyright laws, Administration staff will review all requests and will deny requests that are too large in quantity or infringe copyrights. (If more clarification is needed, staff will define quantity and provide a checklist for what’s acceptable in terms of copyright).

Duplication request forms are available at the front desk in the Administration Office. Complete the duplicating request form, attach it to the originals, and submit to administration.

Duplicating requests will be transported to Office Services (located on the Colorado Campus) daily with the mail pick-up and delivery at 3:00 p.m. There is a 24–72 hour timeline. Duplicating orders will be placed in faculty mailboxes or, if too large, kept behind the receptionist desk in the Administration Office.

Each Faculty member will be given a copy code for the copy machine in the Faculty Resource Room. Copies that are made on this machine are available for small copying jobs and emergencies. Faculty are given a specific number of copies each semester and can access the copy machine by using their four digit printing code. Please see the Administration staff for your code and number of copies allotted for each semester.

COURSE CANCELLATION PROCEDURES

Courses that are not at a 60% or higher enrollment prior to the first day of instruction and 60% or higher on the first day of class, based on the course class limit, will be subject to cancellation. For example, if the class limit is 25, at least 15 students (or 60%) must be in attendance the first day of class. Page | 19

Additionally, a course may be cancelled at any time during the academic period if attendance drops below 60% on two consecutive meetings. Cancellation of low enrolled courses may be delayed until after two (2) class meetings due to extenuating circumstances, such as assessment requirements or off-site registration.

Exemptions may be made for course(es) whose student/faculty ratio is based on the learning limitations of students with disabilities (Title 5, section 56028d). If a cancelled course is part of a full-time faculty member’s teaching load, the Noncredit Dean will reassign the faculty member to another similar course, if available.

Prior to the cancellation of a course, every effort will be made to promote additional student enrollment and attendance.

Faculty will be notified via telephone and/or email immediately upon the decision to cancel a class. Students will be notified and assisted in the selection of other courses according to the students’ schedules and educational plan.

Faculty members must complete and submit all attendance records for all class meetings to Admissions and Records as soon as possible.

COURSE CURRICULUM

Curriculum is the foundation of our institution’s mission and purpose, and the course outline of record plays a primary role. Faculty can access course curriculum on WebCMS, Pasadena City College’s Curriculum Management System, where the following information will be readily available for use in course planning:

• Catalog Description • Student Learning Outcomes • Student Performance Objective • Course Content Outline • Methods of Instruction • Methods of Evaluation of Student Performance • Sample Assignments

The link to WebCMS can be accessed at http://webcms.pasadena.edu/webcms/

Faculty are encouraged to review their course outline of record and to determine if any revisions to student learning outcomes may be needed to improve student success in learning.

Each semester, the Curriculum and Instruction committee review and vote on course modifications and proposals. Faculty who wish to modify a course outline of record or propose a new course or certificate program to support student success, should first contact the Noncredit Dean for approval. Program faculty leads assist faculty with understanding the process required by the Curriculum and Instruction Committee to change or add course curriculum. Faculty should contact their program faculty lead for more information with curriculum development.

EMERGENCY PROCEDURES

Please familiarize yourself with procedures and recommendations for various emergency situations at the Police and College Safety section at our website:

https://pasadena.edu/police-and-college-safety/

Since there are no telephones in most classrooms, it is helpful for faculty to have a cellphone in case of emergencies. Page | 20

Emergency Evacuation: Affixed to the wall and adjacent to the door of every classroom and office in the building are the following documents:

• Evacuation Plan • Emergency Evacuation Assembly Areas

FIELD TRIP REQUESTS

Faculty must submit all field trips requests for approval to the Administration Office no later than three weeks prior to the date of the field trip. Field Trip Requests and Student Waivers are available in the Administration Office. A maximum of one field trip per semester may be scheduled, and then only if 20 students commit to attend (attendance tends to drop on field trip days). Field trips are not permitted on the first and last day of classes.

Faculty are required to complete a PCC Instructional Trip/Transportation Request form. There are two separate forms that need to be turned in:

• A single page copy of the triplicate form. This handwritten form consists of the field trip details. • Only the triplicate copy needs your signature. The office assistant will type the rest of the form from

the single copy you turn in.

The purpose of a field trip as stated on the request form must demonstrate a serious educational objective and academic justification for the trip as a culmination to what has been an ongoing study in the class.

GRADE SUBMISSION AND CHANGES

Grade submission is electronically done on Lancerpoint. Follow these steps:

1. Log into LancerPoint and select the Faculty Tab. 2. In the Grading box in the center of the screen, select the Final Grades option from the drop-down menu. 3. Under the word Status, you will see either a yellow triangle icon or a notepad icon. Click on the icon to

go to the list of your students. 4. Next to each student’s name is a drop-down box where you can select the appropriate grade. 5. After you have entered in all the grades. Scroll to the bottom of the screen and click on the Submit button.

When you return to LancerPoint, refresh your browser and the yellow triangle will change to a notepad icon. The notepad icon designates that all grades have been submitted but that grades changes can still be performed through the web. Once Admissions and Records processes the grades, the notepad will change to a green check mark designating that the records are locked and any additional grade changes must be submitted in person to Admissions and Records.

6. There has been a change in the grade submissions process. Grades will now roll over to academic history on a daily basis (evening), as opposed to the end of the semester. The new procedure will allow Faculty to do a grade change within the same business day. After a day or more, Faculty will be required to fill out a Grade Change Request (green form). Admission and Record’s office will provide forms upon request of the Faculty via email. Faculty should return the completed form by placing it inside Admissions and Record’s secured metal box, located in the Administration Office (CEC102).

For additional assistance, follow the link below for a video demonstration on how to Enter Grades. https://login.pasadena.edu/facultyvideos.html

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GUEST SPEAKERS

Faculty who would like to invite a guest speaker to their class must first contact Purchasing & Contract Services. All guest speakers need to complete the Contract Request Form prior to commencement of services whether paid for or not. If needed, request a visitor’s parking permit in advance from the Administration Office.

Classes may NOT be used for commercial purposes including any form of sales.

INSTRUCTIONAL SUPPLIES

Regular supplies, such as paper, pens, pencils, white board markers, white board cleaner, and erasers are provided by the Administration Office.

For all other supply requests, contact your department coordinator.

OFFICE/CONFERENCE HOURS

FULL TIME INSTRUCTORS CONFERENCE HOURS. Full-time unit members shall schedule their five and one half (5.5) student conference hours on no fewer than three (3) different days per week.

HOURLY INSTRUCTORS OFFICE HOURS. Per the Collective Bargaining Agreement between the Faculty Association and the District, part time faculty are paid for eight (8) office hours per semester at the employee’s hourly rate. Scheduling of such office hours will be subject to the approval of the applicable dean and listed on the course syllabus. Office hours will be held on no shorter than one-half hour per day.

CEC –Rom 140 is a dedicated room for Office Hours. Instructors must make the room reservation in the Administration Office. If room 140 is not available, please check with the staff.

See APPENDICE II for form

STUDENT DISCIPLINE (INCIDENT REPORTS)

Student Conduct Do not ignore disruptive behavior. It is important that disruptiveness be addressed as quickly as possible when the behavior occurs. Some behaviors may be more appropriately discussed outside of the class. Behaviors often become worse when an intervention is not timely and decisive. Doing nothing can be construed by the student as the professor’s implied consent to such actions. In addition, disruptive behavior interferes with other students’ learning.

Temporary Class Removal Any Faculty may remove a student from his/her class for the remainder of the class period when inappropriate behavior occurs and for the next class meeting if so desired. Temporary class removal may be undertaken only after the Faculty has warned the student and given the student a chance to improve, except in cases where the violation is so flagrant that immediate removal from the class is in order. The removal of a student should be immediately reported to the Assistant Superintendent/Senior Vice President.

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Administrative Class and/or Program Drop Faculty may initiate this drop process for one or more of the reasons given under the Student Discipline Process. Prior to submitting the Request for Administrative Drop form, the Faculty will have informed the student of the possible consequences of his/her disruptive, unsafe or academically dishonest behavior and may give the student a chance to improve if the Faculty deems it appropriate. The Faculty and Assistant Superintendent/Senior Vice President shall determine if an administrative class drop is in order, and if so, shall submit a Request for Administrative Drop form to the Office of Student Affairs.

If a student is deemed to be a danger to self, others, or campus property, please call Safety & Police (ext. 7484) and more serious steps will be taken.

Reporting an Incident Follow the link below for reporting academic dishonesty violations, non-Academic violations, sexual misconduct, relationship violence or stalking, and concerning, worrisome or threatening behaviors (C-PART referrals).

https://pasadena.edu/campus-life/student-life/reporting-an-incident.php

SYLLABI

BEST PRACTICES for “Creating a Learner-Centered Syllabus”

Below is a suggested syllabus format; however, this is only a suggestion. It’s important that your syllabus addresses the essential components important to your course. Feel free to combine or add sections. The title of your syllabus should include the following information:

• Course Number • Title • Semester and Year • Pasadena City College, Noncredit Division

FACULTY INFORMATION:

In this section, include the multiple ways students can contact you, and your office hours.

• Faculty Name

• Office Location

• Office Hours (Eight (8) hours now required for adjuncts) Must be in 30 minute blocks or more.

• Phone Number

• Email Address

• Web Site

Students may enter your classroom with a sense of uneasiness and anxiety. Including an inviting WELCOME LETTER in your syllabus can help to put students at ease as well as provide a personal touch. In this section, it is also important to show your passion for the subject and the course. Let your students know why you love your subject and why you enjoy teaching.

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COURSE INFORMATION:

• Course Name/CRN/Section • Class Days & Time • Classroom Location

This section should provide an overview of the course, how it is organized and the nature of class sessions. For example, do your class meetings consist mostly of lectures, small group activities, or something else? Finally, it is important to let students know the needed prerequisites or skills required to be successful in the course.

STUDENT LEARNING OUTCOMES In this section, you should tell your students what they will know or be able to do at the end of the semester. This also helps to ensure that what you are teaching is aligned with what you are assessing through the desired Student Learning Outcomes (SLO’s). For example: By the end of this course, students will…..

In addition, a syllabus can also include Student Performance Objectives (SPO’s) and elements from the course content outline found on the Official Course Outline of Record on WebCMS.

COURSE MATERIALS This portion of the syllabus should tell the students about the required textbooks and materials needed for the course. You can also provide suggested readings or sources for more information for those interested.

COURSE CALENDAR Students like to know what they will cover and when. It helps them to be prepared for class and can keep faculty on task. In this section, provide a day-by-day plan of topics or activities, assignment due dates, test dates, and other important events, such as no class or deadlines. It’s also a good idea to note that the schedule is tentative to accommodate unforeseen circumstances and how changes to the schedule will be communicated. It can be helpful to use a chart format to keep things aligned and organized.

EVALUATION PROCEDURES This section clearly explains to students how they will be assessed, including tests, quizzes, projects, assignments, participation, etc. You can also discuss the nature of your exams (i.e., multiple choice, short answer, etc...) and other expectations you have for the assessment measures. Finally, you should clearly explain how students’ final grades will be calculated, including weighted calculations.

• ABE, GED, DSPS, ESLN, VESL, WRKP and short-term CTE certificated courses are P/NP • Adult High School Diploma courses are graded • OLAD and PAR courses are un-graded • Stand-alone ESLN and DSPS courses are un-graded

POLICIES AND PROCEDURES It is important that your students know and understand your classroom rules and procedures. In this section, you can discuss your stance on attendance and lateness, make-up exams, and late work in addition to any other policies you enforce in your class. It is also very important to address the college’s policy on academic dishonesty;

* Details regarding academic dishonesty are located in the PACCD Administrative Procedure Manual, AP 5500

* Details regarding attendance requirements are located in PACCD Administrative Procedure Manual, AP 5075

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STUDENT RESPONSIBILITIES: This section should address the following for student understanding:

• Time Management • Understanding the syllabus requirements • Mutual Respect • Attendance and Participation

HOW TO USE THE SYLLABUS It is important that Faculty reinforce the importance of the course syllabus and let students know that they should keep it throughout the entire course and sometimes beyond. It is important, however, not to just use the document the first day of course; instead, reference it often throughout the semester and refer students to it for answers to their questions as appropriate.

RESOURCES AND LEARNING TOOLS In this section, you can list the campus resources and individuals that are available to help students during the semester.

• Student Success Center (tutoring) • Counseling • Career Counseling

Additionally, you might include study strategies that have worked for students in the past. Topics of discussion might include time-management, methods of note-taking, reading strategies, and test-taking tips. Finally, this might also be a good place to include the following statement:

It is the policy of Pasadena City College to accommodate students with disabilities, pursuant to federal law and state law. Any student with a disability who needs accommodation, for example in arrangements for seating, examinations, use of a tape-recorder, note-taking, or access to information on the web should inform the Faculty at the beginning of the course.

DISCLAIMERS AND/OR SIGNATURE PAGE If you are releasing student information to an outside organization such as Los Angeles County Office of Education (LACOE), student must sign a release form (See Appendix III).

Some faculty may request that their students sign a student acknowledgement that they have read the syllabus and understand the course requirements.

SYLLABI SUBMISSION Please email a copy of your syllabus one week before classes begin to Sylvia Moreno in the Administration Office at sjmoreno@pasadena.edu.

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STUDENT RESOURCES (DSPS) STUDENTS WITH DISABILITIES

The Disabled Student Programs and Services (DSP&S) is designed to enable students with documented disabilities to get access to all of the College’s programs and activities for which they qualify.

Students will be eligible to receive services from DSPS if they have a documented and verified disability. The student’s self-report, along with the knowledge of the DSPS Counselor is also the basis for the identification of educational limitations and the academic adjustments and for the development of the Academic Accommodation Plan (AAP).

Support services are determined on an individual basis and may include:

• Registration Assistance

• Class Accommodations

• Test Accommodations

• Liaison with On/Off Campus Agencies

• Sign Language Interpreters, Real Time Captioning, Assistive Listening Devices

• Alternate Media Services

• Assistive Technology Training

A student seeking accommodations due to a documented disability (as explained above) shall request assistance from appropriate Disabled Student Programs & Services (DSP&S) staff. Students are urged to make such requests prior to the first class meeting or at least by the third class meeting. Requests for retroactive (“after-the-fact”) accommodations are not permitted (e.g., requesting a test accommodation after failing a test, wanting the grade removed, and desiring to take the test again).

The DSPS Counselor will prescribe appropriate accommodations and services based on the students’ educational and functional limitations and individual needs. The DSPS Counselor at the Foothill Campus Non-Credit Division can be reached at the Counseling office, Room 105.

EARLY ALERT PROGRAM (STAR FISH)

The Noncredit Division is committed to student success and retention. Some students, however, have complex challenges that require additional support. The goal of the Early Alert Program is to help AHSD students succeed.

The Early Alert/Progress Report program is designed to identify students who may be at risk of academic difficulty or failure as early as possible. A basic assumption of the Early Alert/Progress Report program is that instructors will have attempted to help all students prior to making a referral. These attempts include:

1. Meeting before or after class to ascertain what is blocking the student's progress. 2. Email or phone communications to reach the student who is not attending class. 3. Messages on quizzes, tests or assignment, etc. inviting the student in for consultation.

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Once referred to the Early Alert/Progress Report program, the appropriate academic support personnel will attempt to contact and work with the student in an effort to improve the student's academic performance and opportunity for success.

Providing the tools for lifelong learning are central to the student success in the Noncredit Division. Research shows that early intervention with students at-risk for academic difficulties or failure is vital in improving overall academic success. Their academic success through interventions such as Early Alert Progress Reports may ensure their retention and persistence to graduation.

As a member of the faculty, you have the best and earliest perspective on a student’s ability to successfully complete the coursework. Your role is to identify these students and connect them to counselors using the Early Alert Form. The Early Alert Form is a tool designed to allow faculty to identify students who are having difficulty in class and who may need extra help to improve their academic performance.

LIBRARY SERVICES (COLORADO CAMPUS)

The Shatford Library provides services and access to resources that support all students with their academic needs for their courses. The library also provides students with study rooms and computer access and media services.

Noncredit students must have a current PCC LancerCard in order to check out material from the Shatford Library on the Colorado Campus. Students must be currently registered and are responsible for all materials borrowed on their LancerCard, which is also their library card.

Librarians are available to help students navigate the many available uses the Shatford Library offers. In addition, the library offers services to assist students with special needs. For more information, access Shatford Library’s link at https://pasadena.edu/library/

STUDENT SUCCESS CENTER/TUTORING

The Student Success Center offers students individualized support across the curriculum. Tutoring services are also available for math, English, GED preparation, and various homework help. Computerized educational programs, book, and other multimedia educational resources are available from 8:00 a.m. – 8:00 p.m. Monday through Thursday in CEC108. Students must have a PCC student ID (LancerCard) to use the facilities in the Student Success Center.

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APPENDICES APPENDIX I: OFFICE/CONFERENCE HOURS SCHEDULE FORM

FULL TIME INSTRUCTORS

CONFERENCE HOURS. Full-time unit members shall schedule their five and one half (5.5) student conference hours on no fewer than three (3) different days per week.

HOURLY INSTRUCTORS

OFFICE HOURS. Per the Collective Bargaining Agreement between the Faculty Association and the District, part time faculty are paid for eight (8) office hours per semester at the employee’s hourly rate. Scheduling of such office hours will be subject to the approval of the applicable dean and listed on the course syllabus. Office hours will be held on no shorter than one-half hour per day. CEC –Rom 140 is a dedicated room for Office Hours. Instructors must make the room reservation in the Administration Office. If room 140 is not available, please check with the staff.

INSTRUCTOR’S NAME

SEMESTER

COURSE NAME AND CRN Number (EX. ESLN 1010A CRN# 55555)

CLASS DAYS & TIME

DATE TIME LOCATION

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APPENDIX II: RECOMMENDED INSTRUCTIONAL BREAK SCHEDULE

MEETING TIME SUGGESTED BREAK TIME TOTAL BREAK TIME 7:30 to 9:35 am From 8:30 to 8:40 am 10 minutes 7:30 to 10:40 am From 9:00 to 9:20 am 10 minutes 8:00 to 12:15 From 10:00 to 10:30 30 minutes 8:00 to 9:25 am NO BREAK NO BREAK 8:00 to 10:05 am From 9:00 to 9:10 am 10 minutes 8:00 to 11:10 am From 9:30 to 9:50 am 20 minutes 8:00 to 10:00 am From 9:00 to 9:10 am 10 minutes 9:30 to 10:55 am NO BREAK NO BREAK 9:35 to 11:40 am From 10:45 to 10:55 am 10 minutes 9:40 to11:45 am From 10:50 to 11:00 am 10 minutes 10:50 to 1:15 pm From 11:00 to 11:10 am 10 minutes 10:50 to 2:00 pm From 12:00 to 12:20 am 20 minutes 11:00 to 12:25 pm NO BREAK NO BREAK 11:05 to 1:10 pm From 12:00 to 12:10 pm 10 minutes 12:30 to 1:55 pm NO BREAK NO BREAK 2:10 to 5:20 pm From 3:40 to 4:00 pm 20 minutes 2:10 to 3:35 pm NO BREAK NO BREAK 5:30 to 7:35 pm From 6:30 to 6:40 pm 10 minutes 6:00 to 7:35 pm NO BREAK NO BREAK 6:00 to 8:05 pm From 7:00 to 7:10 pm 10 minutes 6:00 to 8:00 pm From 7:00 to 7:10 pm 10 minutes 6:00 to 8:10 pm From 7:00 to 7:10 pm 10 minutes 6:00 to 9:10 pm From 7:30 to 7:50 pm 20 minutes 6:40 to 8:05 pm NO BREAK NO BREAK 6:40 to 9:50 pm From 8:00 to 8:20 20 minutes 6:30 to 9:40 pm From 8:00 to 8:20 pm 20 minutes 7:40 to 9:45 pm From 8:40 to 8:50 pm 10 minutes 8:00 to 9:35 pm NO BREAK NO BREAK 8:10 to 9:45 pm NO BREAK NO BREAK 8:10 to 9:20 pm NO BREAK NO BREAK 8:15 to 9:40 pm NO BREAK NO BREAK 8:20 to 9:45 pm NO BREAK NO BREAK

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