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Project Management

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Today’s Class…

Team Strategies, Roles & Responsibilities

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• Super Media Brothers Brawl

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• Super Media Brothers Brawl – Serious challenge

• Most complicated event presented• May garner the biggest payoff

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• Super Media Brothers Brawl – Class Challenge

• Your theme is a commercial and copyrighted reference.– This potential copyright infringement is an issue

• The video games will likely overshadow the art.– In order to be successful this event will need to be more than a

video game round robin– Guitar Hero does not promote the excellence of New Media

students in a professional manner

• Finding original works by students that fit with the theme across departments and faculties may be difficult.

– Many students make strong work that has nothing to do with gaming

» Will this make the programming job easier or difficult?

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• Super Media Brothers Brawl – Class Challenge

• Never lose sight of the fact that gaming is merely a theme.

• The goal has not changed. This class must…

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Stage a New Media Showcase to Promote the Excellent Work Generated by New Media

Students

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• Team Challenges–Communications & Marketing

– To Do: Choose a new name for the event that embraces the theme of gaming but makes clear this event is a showcase of students’ original work. The new name can make vague allusion to commercial gaming but should not mislead the audience about what they can expect.

» I.e. Super Media Students Blowout» Draft at least three logo/poster design mock-ups that

feature the new title to present to the class for selection next Monday

» Decide who is responsible for poster design, website architecture and maintenance, photo and design documentation and archiving

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• Team Challenges–Resource Management &

Audience Development– To Do: Create a strategy that exploits the target audience’s

enthusiasm about commercial gaming and that can create the same enthusiasm about work created by New Media students

– Decide who will be Team Leader for fundraising, volunteer recruitment/public relations, and venue management.

– Begin thinking about ways of how the gaming theme can be used:» for fundraisers » to catch the interest of volunteers and audiences» can be integrated into the event venue(s) leading up to and

during the event

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• Team Challenges–Programming

– To Do: Create a Strategy that embraces the theme of the gaming while finding 3-D, 2-D and video work by students to showcase the works within the parameters of the theme

» Draft a call for submissions» Set a deadline » Draft a strategy for disseminating the call for submissions» Create a timeline for collecting works, viewing works, installing,

screening and staging» Consider location and venue design

– Decide who will be Team Leader for traffic coordination of work, collection of catalogue information, technical support management, artist relations

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• It all comes down to this process…

managing

Project Outcome

doing

planning

controlling monitoring

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• From this day forward…• Mondays from 4:00-4:50 are for Lectures, Team Progress

Reports and Questions– Team Progress Reports are vitally important. Each team will need

information and support from the others and vice versa

• Mondays from 4:50-5:50 are for Team Meetings/Activity• Wednesdays are for Lectures, Trouble-shooting Roundtables

from 4:00-4:50 – I will check in with each team to discuss and problems or

roadblocks

• Wednesdays from 4:50-5:50 are for Team Meetings/Activity

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• Always Remember Your Project Log…

• Each Team Meeting Must have a facilitator. Someone must keep a record of items discussed in meetings.

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• Project Log Entries• The Role of Facilitator Should be A Rotating Role• The facilitator records the official “minutes” of the meeting

– Record: Date, Time, Location, Names of Participants• At the top of the page record the agenda question: What Kind of Event Should

We Present• Underneath that make your laundry list of ideas and related details• Make it legible because everyone in the group will need a copy

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• Project Log Entries• When you conduct Project Management activities individually, outside

class time or off campus DO NOT forget to make a Project Log entry of that activity. Everything you do in this class that relates to the staging of a New Media Showcase to Promote the Excellent Work Generated by New Media Students contributes to your final grade. In order for the activity to be acknowledged and evaluated it must be reflected in a Project Log entry.

• Activities may include but are not limited to: – making presentations on campus about the Project Management event– Meetings and correspondence with UofL faculty or staff related to the event– Meetings and correspondence with Lethbridge community members related

to the event