ngo process note 2013 final 3

NGO PROCESS NOTE

Concern India Foundation welcomes you to be a part of the Airtel Delhi Half Marathon (ADHM 2013) scheduled to be held on Sunday, December 15th, 2013.

It is an event, which has grown over the years and has offered a platform for non-profit organizations to leverage and seek support for themselves and their cause. Since its inaugural year, this Delhi event has been used by over 110 NGOs to raise INR 17.78 crores, with INR 4.04 crores alone being raised during the 2012 edition by 59 NGOs. For the 2013 edition, we believe that together we can make a bigger statement with more support and funds coming forth for the participating NGOs, and your active participation and support is crucial in this process.

Below mentioned are the guidelines for your participation. This aims to answer all your queries and the procedures to be followed for your participation in the ADHM 2013.

REGISTRATION WITH CONCERN INDIA FOUNDATION

NGOs who wish to participate in the ADHM and/or raise funds needs to register with Concern India Foundation – the Airtel Delhi Half Marathon’s official Charity Partner. The earlier an organisation registers the better are its chances of connecting with prospective donors.

To register, NGOs will have to fill up the NGO registration form along with all the required documents and a cheque of Rs. 3000 as registration charges in favour of “Concern India Foundation”. You can download the registration form or register online from www.concernindiafoundation.org/adhm. Documents required for this process would be: Completed registration form which would have the address for all communications

Photocopy of the following: Certificate of registration of the NGO (as a trust/society/s.25 company) 12A Registration Certificate under the income tax PAN Card 80G certificate FCRA Registration Certificate* (if applicable) front and back Latest Audited Annual Financial Statements including Auditor’s report

and address proof such as telephone or electricity bill A CD with a copy of the profile of the organisation along with the NGO

logo in a printable format (high resolution CDR format)

AIRTEL DELHI HALF MARATHON 2013: NGO Process Note

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A cheque/demand draft for Rs. 3000/- in favour of "Concern India Foundation". Cheques issued should be payable at Delhi or at par.

Audited statement for the last year’s funds raised through ADHM 2012 (for the organisations who had raised funds through ADHM 2012 and have not submitted the same).

Please note: photocopies must be self-attested by CEO or an authorised signatory.

* Please note an NGO without FCRA cannot receive foreign funds.

Registration of NGOs with Concern India Foundation will start from Wednesday, 7th

August, 2013.

This year NGOs also have an option of registering online from 16th August, 2013.

ADHM 2013 provides a platform to the voluntary sector to drive awareness and raise funds for their projects. There are 4 options available to the registered NGO’s to use a fund raising tools through the Event:

I] Dream MakerII] Dream ChallengerIII] Youth ChallengeIV] Corporate ChallengeV] I Pledge

THE DREAM TEAM

This category belongs to the individuals that are self motivated, have a good social network and above all believe that a difference can be made at an individual level. Below are the two options available.

I] DREAM MAKER

Dream Maker is an individual who commits to raise a minimum of INR 1.5 lakhs for his/her chosen charity or issue through the ADHM 2013.

The first step is to identify people who have the potential to raise INR 1.5 lakhs or more; people who are in a good position, influential and with a wide network. For e.g. senior


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management of companies, celebrities, business people, supporters committed to the NGO’s cause etc. Over the editions we have seen children taking up the commitment of registering as Dream Makers, crossing way above the minimum amounts required to be raised.

Dream Maker registration process: Fill the Dream Maker registration form and Event entry form. Both these forms

can be downloaded from www.concernindiafoundation.org/adhm Choose your NGO or charity. Upfront non-refundable contribution of INR 7,500 in the name of “Concern India

Foundation”. This amount will be considered as part of the qualifying threshold of INR 1.50 lakhs.

Submit a soft & a hard copy of the passport sized photograph of the runner along with a brief write up about the Dream Maker. The photograph and the write-up will help us promote the Dream Maker and your organization in the media as and where opportunity arises and permits.

Submit the form and cheque at the Concern India Foundation office (given at the end of this note).

Important: Please make sure that the Event Entry Form is complete in all the respects – filled all specified mandatory fields, affixed your passport sized photograph on the form, attached a photocopy of your photo identity proof (eg. Aadhar card, passport, election card, PAN card), and meets the basic registration criteria as set by the organizers. Your entry may not be accepted if the above are not followed.

Registration Dates: Registrations for Dream Makers will be open from 16th August to 20th November 2013. Online registrations for Dream Makers will commence from 20 th

August 2013.

Concern India Foundation Retention Amount: Concern India Foundation will retain the initial registration amount of INR 7,500. Where the Dream Maker manages to raise INR 6 lakhs and above, an amount of INR 10,000 or 2.5% of the additional amount raised, whichever is less, will be retained.

For eg.: where a Dream Maker raises INR 5 lakhs for his chosen cause, the total amount retained will be INR 7,500 and INR 4,92,500 will be disbursed to the chosen NGO.

For eg.: where a Dream Maker raises INR 7 lakhs, the total amount retained will be INR 10,000 (initial INR 7,500 + 2.5% of additional INR 1,00,000 = INR 10,000).


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http://www.concernindiafoundation.org/adhm13

II] DREAM CHALLENGER

Dream Challenger is an individual who is deeply committed to raising large sums for charity through the marathon. Under this category she/he commits to raising a minimum of Rs. 4 lakhs through pledges for the charity or cause of his or her choice through the ADHM.

The first step is to identify people who have the potential to raise INR 4 Lakhs or more - people who are in a good position, influential and with a wide network, Senior Management people from corporate, celebrities, business people, and supporters committed to the NGO’s cause etc.

Dream Challenger registration process: Fill the Dream Challenger registration form and Event entry form. Both these

forms can be downloaded from www.concernindiafoundation.org/adhm Choose your NGO or charity. Upfront non-refundable contribution of INR 20,000 in the name of “Concern

India Foundation”. This amount will be considered as part of the qualifying threshold of INR 4 lakhs.

Submit a soft & a hard copy of the passport sized photograph of the runner along with a brief write up about the Dream Maker. The photograph and the write-up will help us promote the Dream Maker and your organization in the media as and where opportunity arises and permits.

Submit the form and cheque at the Concern India Foundation office (given at the end of this note).

Important: Please make sure that the Event Entry Form is complete in all the respects – filled all specified mandatory fields, affixed your passport sized photograph on the form, attached a photocopy of your photo identity proof (eg. Aadhar card, passport, election card, PAN card), and meets the basic registration criteria as set by the organizers. Your entry may not be accepted if the above are not followed.

Registration Dates: Registrations for Dream Challenger will be open from 16th

August to 20th November 2013. Online registrations for Dream Challenger will commence from 20th August 2013.

Concern India Foundation Retention Amount:


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Concern India Foundation will retain the initial registration amount of INR 20,000. Where the Dream Challenger manages to raise INR 8 lakhs and above, an amount of INR 20,000 or 2.5% of the additional amount raised, whichever is less, will be retained.

For eg.: where a Dream Challenger raises INR 7 lakhs for his chosen cause, the total amount retained will be INR 20,000 and INR 6,80,000 will be disbursed to the chosen NGO.

For eg.: where a Dream Challenger raises INR 9.50 lakhs, the total amount retained will be INR 20,000 (initial INR 20,000 + 2.5% of additional INR 1,50,000 = INR 23,750).

WHAT DREAM TEAMERS CAN LOOK FORWARD TO.

Note: the below mentioned incentives will be extended to Dream Teamers who achieve their minimum target by 20th November 2013.

Dream Maker

Dream Challenger

Invitation to the pre Event Party (this invite shall be non-transferable)

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Invitation to the Pasta Party (this invite shall be non-transferable)

Invitation to the post Event Charity Awards Night

Official event merchandise

Name and quote on the official event website

Customised running number bib

Invite to the Invitee viewing gallery on race day

Invite to the Invitee Marquee on race day

Parking pass for race day

Priority line-up at the start of the Great Delhi Run

Acknowledgement in the event advertorial in Delhi Times

--

# Race day photograph/certificate

FUND RAISING BY DREAM TEAMERS

All Dream Teamers can download their pledge kits from www.concernindiafoundation.org/adhm. Pledge kit contains pledge sheet and summary sheet that will help in maintaining a record of all donations collected along with necessary details. In order to energize and motivate the Dream Teamer to raise more and more funds for your organization, it is best to keep in constant touch with them. Concern India Foundation's team will ensure that all the Dream Teamer get all the privileges due to them.


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To reach out to a larger donor base, all Dream Teamer can create their own personalised web pages for sending out their fundraising appeals online. A password that helps open a webpage on Concern India Foundation website will also be provided. Assistance will be available to open the web page. (Please see Annexure 2 for more details on Pledge Pages).

The last day for submission of the minimum qualifying amount (INR 1.50 lakhs or INR 4 lakhs as the case may be), is 20th November 2013. Rest of the pledges should reach Concern India Foundation's Delhi office on or before 31st of December, 2013.

What happens if minimum target is not raised by the Dream Teamer by 20th

November 2013?: Though raising INR 1.5 lakhs and INR 4 lakhs should not be a difficult task for senior people, where a Dream Teamer is unable to raise the minimum target by 20th November 2013, he/she will be allowed to run only as part of 'I Pledge'. The special privilege available to Dream Teamer runners will be revoked. After deducting INR 7,500 or INR 20,000, as the case may be, from the total pledges that may have been raised by the Dream Maker or Dream Challenger respectively, the balance will be remitted to your organization.

In order to avoid this kind of an embarrassing situation for the Dream Maker as well as your organization, it will be a good idea to make a strong and passionate pitch for your cause through sending mailers, presentations etc. along with constantly motivating and persuading them to raise funds for your organisation.

Important:

All the cheques that come to Concern India Foundation should be in favour of "Concern India Foundation".

Once all pledges have been collected, please help the Dream Teamer to fill up the pledge summary sheet and pledge sheet.

Request the Dream Teamer to enclose a single cheque in favour of ‘Concern India Foundation’ for all the cash they may have collected.

For any donation above INR 10,000, it is mandatory for the donor to mention his PAN Number along with the details of his address and contact number.

The pledge summary sheet is to be submitted to Concern India Foundation along with all payments.

Concern India Foundation will issue receipts and *80G certificates for all individuals who have contributed to the Dream Teamer’s fund raising efforts. These receipts and certificates will be sent to your organization, which have to be passed on to the Dream Teamers by you. As a goodwill gesture, you can further enclose a simple token of thanks before passing the certificates on to the Dream Teamer. We recommend


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sending the Dream Teamers the receipts and tax certificates along with a personalized message. Sample "Thank you" letters will be available on request.

No 80 G Receipts will be issued unless the form has full details of the donor.

Please ensure that the pledge sheet is filled properly giving all the details of the individuals who have pledged. This will further help us to acknowledge all donors.

In cases of cash donations, please note that Concern India Foundation shall not be able to accept cash donations beyond INR 10,000 from a single donor.

* Please note that overseas donors will not be eligible to tax exemption.

IMPORTANT DATES

16th August 2013 Registration for Dream Teamers begins20th August 2013 Online registration for Dream Teamers begins

20th November 2013 Last date for Dream Team registration20th November 2013 Last date for completing minimum target31st December 2013 Last date to receive pledges/funds raised beyond the

minimum target

YOUTH CHALLENGE

The Youth Challenge is a category specially designed for students of educational institutions who wish to participate and raise funds for their chosen charity/cause. Youth Challengers need to raise a cumulative minimum amount of INR 50,000 inclusive of upfront contribution of INR 5,000.

Team Composition: Each team of Youth Challenge will comprise of 3 to 5 participants belonging to the age group of 12 years to 21 year.

Youth Challenger registration process: Youth Challenger team can register with a cheque of INR 5,000 drawn in favour of ‘Concern India Foundation’, along with an indication of his chosen charity or cause. This amount will be retained by Concern India Foundation. However, the amount shall be considered as part of the qualifying threshold of INR 50,000. No additional amounts need to be paid by Youth Challenger team members to run in ADHM 2013.

Concern India Foundation will give a soft copy of pledge-kit along with a password for opening a web page on the Charity partner site. Both instruments will help the Youth

Challengers to get started in putting efforts towards fulfilling the objective of raising INR 50,000 (and beyond) for your chosen charity.


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The following needs to be sent to the Concern India Foundation office (address given at the end of the note):

Duly filled Youth Challenger Registration Form and the Event Entry Form, both downloadable from www.concernindiafoundation.org/adhm. Please note, each member of the Youth Challenger team must fill individual Event entry forms.

Delhi payable or at par cheque favoring "Concern India Foundation" for INR 5,000.

A group photo along with a brief write up. The photograph and the write-up will help us promote the Youth Challenger group in the media as and where opportunity arises and permits.

Important - Please make sure that the event entry/race form is complete in all the aspects-like specific details - dob, contact number, emergency contact number etc. and meets the basic criteria or else it is bound to be rejected by the organizers.

WHAT YOUTH CHALLENGERS CAN FORWARD TO.Note: the below mentioned incentives will be extended to Youth Challenger teams who raise a minimum of INR 50,000 on or before 20th November 2013.

Feature the team/institute on the Concern India Foundation and Procam website.

Special bibs for the Youth Challengers.

Hosted in the Corporate Challenge tent on race day.

Priority line-up during Great Delhi Run.

Individually personalized and interactive page to raise online support on the Concern India Foundation website.

Charity certificate to each of the team members.

Award for the top 3 fundraising teams.

Invitation to the pasta party – Top two teams raising highest amount on or before 20th November, 2013.

Event T-shirt for the top four teams raising highest amount on or before November 8th, 2013.

Processing, reconciliation and acknowledging all pledges/ cheques received, issuing receipts and 80G certificates as may be applicable.

FUND RAISING BY YOUTH CHALLENGERS

All Youth Challengers can download their Pledge kits from the website www.concernindiafoundation.org/adhm. It contains pledge sheet and summary sheet


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that will help in maintaining a record of all donations collected along with necessary details. In order to energize and motivate the Youth Challenger to raise more and more funds for your organization, it is best to keep in constant touch with them. Concern India Foundation's team will ensure that all the Youth Challengers get all the privileges due to them.

To reach out to a larger donor base, Youth Challenger group can create their own personalised web pages for sending out their fundraising appeals online. A password that helps open a webpage on Concern India Foundations Site will also be provided.

Assistance will be available to open the web page. (Please see Annexure 2 for more details on Pledge Pages).

The last day for submission of the first INR 50,000 (qualifier to be a Youth Challenger) is 20th November, 2013. Rest of the pledges should reach Concern India Foundation's Delhi office on or before 31st December, 2013.

What happens if minimum target is not raised by a Youth Challenger team by 20th November 2013?: If a Youth Challenger team is unable to raise INR 50,000 by the 20th November, 2013, the team members will be allowed to participate in ADHM 2013 as individuals and all privileges available to Youth Challengers will be revoked. After deducting INR 5,000 from the total pledges they have raised, the balance will be remitted to your organization. In order to avoid this kind of an embarrassing situation for the Youth Challengers as well as your organization, it will be a good idea to constantly motivate these young adults to raise funds for your organisation.

Important:

All the cheques that come to Concern India Foundation should be in favour of "Concern India Foundation".

Once all pledges have been collected, please help the Youth Challengers to fill up the pledge summary sheet and pledge sheet.

Request the group to enclose a single cheque for all the cash they have Collected favouring "Concern India Foundation".

For any donation above INR 10,000, it is mandatory for the donor to mention his PAN Number along with the details of his address and contact number.

The pledge summary sheet is to be submitted to Concern India Foundation along with all payments.

No 80 G Receipts will be issued unless the form has full details of the donor.

Please ensure that the pledge sheet is filled properly giving all the details of the individuals who have pledged. This will further help us to acknowledge all donors.


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In cases of cash donations, please note that Concern India Foundation shall not be able to accept cash donations beyond Rs. 10,000/- from a single donor.

For donations received from corporate, a declaration shall have to be filled by them as per FCRA regulations.

IMPORTANT DATES

16th August 2013 Registration for Youth Challenger begins18th November 2013 Last date for Youth Challenger registration20th November 2013 Last date to achieve minimum target of INR 50,00031st December 2013 Last date to receive pledges/funds raised beyond the

minimum target

CORPORATE CHALLENGE

The Corporate Challenge lends companies an opportunity to monetarily support an NGO of their choice and participate in the Event through their employees. It is a category specially designed for companies who wish to sponsor employee teams to participate in the ADHM 2013. Companies can choose from any of the NGOs listed with Concern India Foundation for the Event, to donate the amount contributed by them. If the company’s preferred charity is not registered with Concern India Foundation, CIF will assist the NGO in completing its registration formalities and thereby stand to benefit through its association with the Event.At ADHM 2013, companies can choose to field Corporate Challenge teams of following team strengths:

Option Company registration amount*

Details

Team 10** (focusing

An upfront, non-refundable contribution of INR 1,25,000

Out of the upfront contribution, Concern India Foundation will retain @10%, i.e. INR 12,500. The


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on SME) balance amount of INR 1,12,500 will be disbursed to the chosen NGO.

Team 25 An upfront, non-refundable contribution of INR 2,50,000

Out of the upfront contribution, Concern India Foundation will retain @10%, i.e. INR 25,000. The balance amount of INR 2,25,500 will be disbursed to the chosen NGO.

Team 40 An upfront, non-refundable contribution of INR 3,50,000

Out of the upfront contribution, Concern India Foundation will retain @10%, i.e. INR 35,000. The balance amount of INR 3,15,000 will be disbursed to the chosen NGO.

Please note: From the total money raised by the Corporate Challenge team members (CCIP), 4% will be retained by Concern India Foundation

*The company registration amount does not include the event application fees payable for individual CC team member’s participation in the Event. These need to be paid additionally as explained below.** Team Size 10 will be available only to organisations which have not fielded Corporate Challenge teams during ADHM 2010, 2011 and/or 2012.

CORPORATE CHALLENGE REGISTRATION PROCESS

Registration for Corporate Challenge is on first come first served basis. A company can field a maximum of 7 teams of Team 10, Team 25 or Team 40, or a combination thereof.

Step 1 Company registration:

Fill up the Corporate Challenge registration form

Choose your NGO or charity

Enclose a cheque donation amount of INR 1,25,000 or INR 2,50,000 or INR 3,50,000, as the case may be, drawn in favour of “Concern India Foundation”

Submit the form and cheque at the Concern India Foundation office along with the declaration form.

Declaration form can be downloaded from www.concernindiafoundation.org/adhm


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Step 2 – Putting together a team:

Once the company registration formalities are completed with Concern India Foundation (as specified above), companies now need to start putting together their team of 10/25/40.

Each company will receive 2 URL links from Concern India Foundation. The 1 st

URL link will be an administrative link to be retained by the Key Facilitator. The 2nd URL needs to be circulated internally within the employee base or to the employees chosen to be a part of the team, so as to facilitate the process of filling in of the individual event application form by team members.

The employees accessing the link will be required to fill in the form with all the relevant mandatory fields and submit the same.

Once all the team members have filled in and submitted their application forms, the Key Facilitator needs to approve the entries on the administrative link.

In addition to the upfront company contribution, the company will be

required to submit a separate cheque in favour of “PROCAM INTERNATIONAL LTD – ADHM” for the event participation fee of its team members. This will be one single cheque consolidating participation fee of all team members depending upon the race category chosen by each member. The event participation fees table is given on page 16.

The Key Facilitator also needs to choose a Team Leader from amongst the team members online. This person will be the one point contact for Concern India Foundation team to coordinate with, in respect to race day information and activities.

A company also has an option to submit filled Event application forms for individual CC team members’ offline (use printed forms for the same). Printed forms will be available with Concern India Foundation from 4th October 2013 onwards.

For companies fielding multiple teams, forms and the excel sheet with details of each individual shall have to be submitted team-wise. For Instance- For a corporate with 4 teams, there shall be a team leader for team A, B, C, D and the excel sheets shall be according to the teams headed by each team leader.

Final submission of both URLs (including individual team member registrations) and physical individual entry forms (if this option opted for) must be completed/ submitted, on or before 20th November 2013.

Important:


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Mandatory fields including photographs, date of birth, emergency contact number etc. are essential for the forms to be successfully submitted through the URL link provided by Concern India Foundation for individual CC team member registration.

All incomplete forms (online or physical) will be rejected.

Once the online registration process has been completed and submitted, you will not be able to change details.

All Half Marathon runners will have to collect their running numbers personally or authorise an individual to collect the running number on their behalf, from the expo. In all circumstances, only one running number will be given out per person.

The 10, 25 or 40 employees from a Corporate Challenge team can download the pledge kits, free of cost from the charity partner’s website www.concernindiafoundation.org/adhm.

In cases of cash donations, please note that Concern India Foundation shall not be able to accept cash donations beyond INR 10,000/- from a single donor.

For donations received from corporate, a declaration shall have to be filled by them as per FCRA regulations.

WHAT CORPORATE CHALLENGE TEAMS CAN LOOK FORWARD TO:

Lead up to Race Day

Regular newsletters and pre-race day communication. Online interactive page on Concern India Foundation website to

enable internal communication in the team with online fund raising options.

Downloadable pledge kit from Concern India Foundation website.

Team Leaders’ meeting to give updates, pledge raising tips, standardised presentations that they can use to motivate their team members (on request).

On Race Day Special running number bibs with the words ‘Corporate Challenge’ written on them.

Team members participating in all race categories will be hosted in a special Corporate Challenge Tent at the event venue on race day with facilities.

*The top 5 corporate teams of ADHM 2012 edition will be given priority line up. Also, the MD or CEO of top 3 corporate companies will be invited on PD stage with other dignitaries and celebrities to cheer their team.

A special incentive: Companies whose CC team members collectively raise funds of more than Rs. 75,000 and submit


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them to Concern India Foundation on or before November 20th, 2013 will be entitled to have 2 runner boards on race day showcasing the company name and the logo/s of the NGO/s they are supporting. Please note, irrespective of number of teams fielded by a company, a company will be entitled to only 2 runner boards where the minimum amounts are raised by team members.

Visibility at the Corporate Challenge tent. Relay of telecast of ADHM 2013 at the Corporate Challenge

tent. Celebrity visit at the marquee.

After Race Day Team acknowledgement on website and charity docket. 80G certificates to every donor and corporate will be sent by

Concern India Foundation. Invitation for the ADHM Charity Awards Night will be extended

to top management of companies whose employees have raised funds through ADHM 2013.

IMPORTANT DATES AND DEADLINESDate ParticularsAugust 16th, 2013 Registration begins for Corporate ChallengeNovember 18th, 2013 Registration closes for Corporate ChallengeNovember 20th, 2013 Last Date of receiving individual CC runner forms December 31st, 2013 Last date of acceptance of pledges by CCIPs

SOME IMPORTANT TIPS

What sort of companies can participate?: Identify companies that are likely to fit the Corporate Challenge based on what is required of them. These will typically be from industries/sectors that employ a large proportion of "knowledge workers", e.g. banking, finance, insurance, ITs (BPOs, call centers & software), FMCG, etc. Try and focus on companies where you directly know someone senior in the Top Management, HR or Corporate Communications functions.

While this is not a rule or guideline, companies with less than 100 employees or with a turnover less than INR 50 crores per annum are unlikely to participate in the Corporate Challenge. Make a strong pitch to them on how participating in the ADHM will help them energize their staff. We also recommend that if a company has already been approached by another NGO and they are considering participating; it would be wonderful if you could support their cause. It is important that as conscience-keepers, we ourselves do not start competing with each other!


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Role of Team Leaders: Every Corporate Challenge team will be requested to internally nominate a "Team Leader". A Team Leader is expected to be Concern India Foundation's point of contact for all event related communication and documentation. He or she will also be responsible to help motivate the remaining members of the Corporate Challenge Team to raise pledges and inspire them to participate as well as train them for the event.

Increased corporate participation in fund raising: Remember, the INR 1,25,000 or INR 2,50,000 or INR 3,50,000 contribution from the company is only half the work done, or even less. The real fun is in getting employees to raise pledges from far and wide, and then getting the company to match the total that will exceed INR 1,25,000 or INR 2,50,000 or INR 3,50,000, the initial contribution. To encourage and instigate greater corporate participation, Concern India Foundation will be happy to conduct a 1-hour Pledge Raising Orientation workshop for the participating companies, completely free of cost, if they so require. Representatives from Concern India Foundation's will conduct this workshop which will include walking and familiarizing people through the process along with demonstrating how they can use their pledge kits most effectively. You can make a presentation about your organization in this workshop as well. This will serve as a great opportunity for the corporate team to bond together before the event.

Who will issue receipts?: Concern India Foundation will issue receipts and 80G certificates for all individuals who have contributed to the runner. These receipts and certificates will be sent to the runners directly, because different runners from a company may choose to run for different charities. We recommend that you directly contact those who you know have run for your organization before, and give them materials about your organization and small gifts as goodwill gesture, if you want to reach out to the donor. Overseas donors will not be eligible to tax exemption.

I PLEDGE

‘I Pledge’ will comprise of everyone else who raises pledges of any amount and runs for a cause. To be an I Pledger a participant needs to register with Procam International as a runner of ADHM 2013. An I–Pledger can also raise donations online this year, the details are given in Annexure 2 at the end of this document.

From the total money raised by the I-Pledger, 4% will be retained by Concern India Foundation.

Important Dates:Date Particulars


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4th October 2013 Event registrations begin20th November 2013 Close of event registrations or until running places

are available, whichever is later31st December 2013 Last date of acceptance of pledges by CCIPs

CHARITY AWARDS

Benevolent efforts of NGOs, individuals and companies will be acknowledged at the Event’s Charity Awards Night post event. Given below are the award categories. Please note these are subject to change depending upon the funds raised during ADHM 2013, at the sole discretion of Concern India Foundation and Procam International.


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AWARDS FOR NGOS

Top 3 fundraising NGOsTop fundraising Corporate Foundation

DREAM MAKERS Top 2 pledge raising individualsYoungest Dream Maker (16 years old or less)

DREAM CHALLENGERS

Top 2 pledge raising individualsYoungest Dream Challenger (16 years old or less)

CORPORATE CHALLENGE

Highest & 2nd Highest Company ContributionCompany with Highest Employee ContributionHighest & 2nd Highest individual pledge raiser (min. qualifying amount is INR 35,000 raised)

I PLEDGE Top 3 individual pledge raisers (min. qualifying amount is INR 20,000 raised)Highest no. of pledges raised by an individual (to be eligible for this award, an individual must have raised funds through a minimum of 50 pledges)

YOUTH CHALLENGER

Top 3 fund raising Youth Challenge teams

ADHM 2013 IMPORTANT EVENT DETAILS

These details are for participation in the Airtel Delhi Half Marathon 2013. A Dream Teamer, a Corporate Challenge team member and a Youth Challenger team member can opt to run in any of the following categories so long as he/she meets the minimum age criteria given below.


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Race Category Distance Minimum Age Eligibility

Half Marathon 21.097 km 18 years as on 14th December 2013

Great Delhi Run 6 km 12 years as on 14th December 2013

Senior Citizens’ Run 4 km 60 years as on 14th December 2013

Champions With Disability

4 km 12 years as on 14th December 2013

Event participation fee structure for the 2013

Applicant type / Fee Constituent

Half Marathon

Great Delhi Run

Sr. Citizens’ Run

Champions with Disability

Indian Resident Rs. 900 Rs. 500 Rs. 250 Rs. 250

Overseas Applicant USD 40 USD 20 USD 10 USD 10

ANNEXURE 1: FREQUENTLY ASKED QUESTIONS

1. Can people give money to my NGO directly?


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No. All money raised for the charity through marathon have to be routed through the official charity partner i.e. Concern India Foundation. NGOs will risk disqualification from the charity list if doing otherwise. This will also give you and the pledge raisers a fair opportunity to win the charity awards.

2. Can people raise pledges without the pledge kit?The Pledge Kit is vital as it not only answers a lot of questions on pledge raising but also because it gives the people tools to inspire themselves for a more successful pledge raising drive. We would like people to raise pledges via the Pledge Sheet, which is provided as a part of the Pledge Kit. Our systems are geared to track pledges only of those individual runners who have used the Pledge Kit to record the donations raised by them in the pledge sheets.

3. If we get a Celebrity to run for a cause, do they still have to raise INR 1.5 lakhs to be a Dream Maker?We believe that people who support a cause are the true celebrities of this event, and therefore, yes, even celebrities need to raise pledges. This will also ensure that they know your NGO well when the press contacts them. Concern India Foundation will be happy to support your efforts to use such opportunities to derive visibility for your own organization.

4. What happens if a celebrity is not able to participate after signing up?We understand that celebrities might not be sure if they are available to run at this time. In case they cannot be present on race day, the money they have raised can still go to the NGO they have raised it for.

5. Can an NGO display its own banners/posters during the Event or are there any guidelines that should be followed?Runners may carry and display banners and posters of NGOs or cause they are supporting as long as such display banners do not harm anyone or block the way of other participants.

6. Is there any dress code to be followed? Can an NGO distribute their T-Shirts?For the various categories of the race, there is no dress code. People can wear T-shirts of your NGO with your messages printed on them, or they can wear special costumes to attract attention to your cause. Whatever may be the attire of the runner, it should not obscure the visibility of the running number bib.

7. If a celebrity wishes to run for an NGO without raising any pledges, will that be allowed?Not everyone who runs will be raising pledges, so sure, they can run. However, they cannot run as a Dream Maker or Dream Challenger nor will any publicity be received by them.

8. Is there any restriction on the number of NGOs who can participate or on the number of runners per NGO?


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There is no restriction on the number of NGOs that can participate. You can have maximum running numbers for the general group in the Great Delhi run or Half Marathon and will be purely on the first come first serve basis.

9. Can different people who fill in forms separately still run together?All race categories (e.g. Half Marathon, etc.) have different start timings. The runners will only be able to run together if they are running the same race and are part of the same category, irrespective of whether participating as part of the Corporate Challenge, Dream Maker, Dream Challenger or I Pledge.

10. Is it a must for a Corporate’s employees to participate in Event or can they give the required minimum amount of INR 1.25 lakhs to the NGO and allow the NGO to carry their company banners on their behalf?Through this Event we want to create a culture of "giving". Encouraging corporate employees to run/walk and raise pledges is therefore an important part of the event. If you are unable to energize 10 or 25 or 40 employees in a company to run, please seek help from Concern India Foundation. We will be happy to come across and motivate your team!

11. Can an NGO representative be given the Running Number Bibs on behalf of all the people running for that NGO?EXPO:Running number bib and runner kit is to be collected from the Get Active Expo held very close to the main event. To collect the same individuals must carry the original acceptance letter or the copy of the email confirmation. Individuals are requested to carry a proof of identity (original or photocopy), in case they are required by the Registration Executives at the Registration Area.In case of representatives collecting bib numbers and goodie bags on behalf of the runners he/she must submit the following documents Original Acceptance Letter signed by the participant, Authority letter, authorizing the representative to collect bib & goodie bag on the participant's behalf, Proof of Identity of the representative and the confirmed applicant (original and a photocopy of the same). However, please note, a representative will not be allowed to collect the running number bib and timing chip on behalf of more than one half marathon runner.

12. Can an NGO's contingent of runners of all ages start the Dream Run together?Yes, this will be possible as long as they are all part of the same category (Dream Maker, Dream Challenger, Corporate Challenge or I Pledge).

13. What happens if a child stops in between?Please note the minimum age eligibility for Dream Maker and Dream Challenger is 12 years. There will be race volunteers along the way who can help them get back to the venue of ADHM 2013.

However, it is strongly advised to the guardians to agree on a predetermined 'lost and found' location with their respective children!


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14. Will there be exit points on the route?Yes, there will be exit points along the route if people are not able to go the distance.

15. Can runners carry mobile phones?Yes runners may carry mobile phones, at their own risk.

16. Can the children hold balloons?No, there are helicopters flying low over the race route gas filled balloons are not permitted. Please keep in mind that in the Great Delhi Run, there will be people running and nothing should obstruct people running nor in anyway cause them injury whilst running.

17. Can a company offer to match pledges only for a specific NGO?Yes, they can, and our systems will be able to handle this.

ANNEXURE 2: ONLINE DONATIONS

1. What is "Online Donations"?It is a quick and easy way to collect money for an NGO or charity of your choice. With the help of online donations you can make an online transaction using your credit card and donate directly for your chosen charity or the cause .Once a transaction is made you will receive a mail notifying you about the successful transaction.This facility will be available to all categories, on the Concern India Foundation website. www.concernindiafoundation.org/adhm

ONLINE PAGE FOR DREAM MAKER, DREAM CHALLENGER, CORPORATE CHALLENGE AND I PLEDGE:Online Page:The Dream Maker and the Dream Challenger category will have an interactive personalized page which can be used to share information about the cause/organization they are running for. The link to this page can be emailed to friends and family members who can make a secure online donation to support your cause.

The Corporate Challenge category will also get a personalised online page. This will be an interactive forum for the twenty five people who register as a part of the team. The Corporate page can be used as a tool by the HR to promote the spirit of the event and giving. These 10 or 25 or 40 people can raise money online for any cause/charity they believe in. The link to this page can be emailed to friends and family members who can make a secure online donation to support your cause.

The I Pledge category will also get a personalised online page. The link to this page can be emailed to friends and family members who can make a secure online donation to support your cause.


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Online Donation provides you with a simple and convenient platform to collect money for a good cause.

Concern India Foundation will then transfer the amount you have collected to your chosen charity.

How do I create Online Donation page?Once you register yourself with Concern India Foundation as a Dream Maker, Dream Challenger or Corporate Challenge you will be provided with a link for your online page with a login ID and a password. You can directly login and create your page. The page has a set format where in you can fill in details and upload photographs. You can then preview your page and confirm it.Please note individuals under the I Pledge category can log on the Concern India Foundation website www.concernindiafoundation.org/adhm and go to the ‘Start Fundraising’ option and create your page. Follow below steps to create your page:

Register by filling in the required details and entering the email address as their User Id and creating password, selecting a cause.

Once logged in the fundraiser can create their personal online giving page with their goal, appeal etc.

Once the online page is created, it can be easily shared in all social media platforms.

** Pls. Note the page will be activated after getting it approved by Concern india Foundation.

How do I inform people about my Online Donation Page?Once you create the page, you will receive a mail mentioning the link (URL) for your Online Donation page. Email this URL/link to your family/friends/colleagues. They can then go to your page and make a secure online donation.

Can I make changes on my online page?Yes, you can make changes on your Online Donation page.

Can I raise funds for more than one charity through Online Donation?No. However you can raise monies for more than one charity offline.

How will I know if someone has made a donation on my Online Donation page?You will receive a notification mail for every successful donation made on your page. Also, your donor will receive an automated message.

Will I receive a list with the names of the people who donated money through my Online Donation page?The names of people who donated money through your Online Donation page will be notified through email every time you make an online donation. They will be also listed on your online page.


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How long can I receive donations through Online Donation?Your pledge page will be valid till 31st December, 2013. Once the end date is reached, your page can only be viewed, but it will not be possible to donate on the page.

When will the money that I collect on my pledge page be disbursed?All money collected on the pledge page will be disbursed before 31st March, 2013.

All Taxes will be applied as applicable.**Credit card charges as per actual.

Incase of any other help, contact us on [email protected] Charity Partner – ADHM2013Concern India FoundationA-52, 1st Floor,Amar Colony, Lajpat Nagar IV,New Delhi - 110024Tel: +91-11-41622511E-mail: [email protected]: www.concernindiafoundation.org


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http://www.concernindiafoundation.org/

mailto:[email protected]