new stratford middle school & new wilson school options for … · 2019. 5. 30. · minor...

New Stratford Middle School & New Wilson SchoolOptions for Completing within Funding Available School Board Work SessionOctober 6, 2015

Objectives

• Respond to School Board charge to present options to complete both Stratford and Wilson projects within funding available

• Obtain feedback from the School Board on how to proceed

2

Agenda

3

• Financial Overview• Funding Analysis • Stratford Building Options• Wilson Site Options• Summary of Options• Next Steps

Financial Overview

CIP ‐ 6/2014

5

MAJOR CONSTRUCTIONDescription

PreviousBonds

CapitalReserve FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Total

Prior CIP

McKinley 12 Room Addition $ 12.6 $ 7.470 $ 20.1

Capacity Projects

New Elementary School $ 2.000 $ 17.500 $ 20.600 $ 10.150 $ 50.3

Abingon Addition/Renovation $ 3.400 $ 19.000 $ 6.350 $ 28.8

Secondary Seats to be determined * $ 5.0 $ 4.000 $ 41.600 $ 57.900 $ 17.500 $ 126.0

Career Center $ 1.000 $ 1.000 $ 9.300 $ 56.100 $ 49.400 $ 36.600 $ 153.4

Washington-Lee $ 3.000 $ 2.000 $ 5.0

Infrastructure Investments

HVAC & Roofing Projects $ 3.350 $ 3.100 $ 4.500 $ 2.600 $ 4.000 $ 4.100 $ 4.200 $ 4.300 $ 4.400 $ 4.500 $ 39.1

Infrastructure Projects ** $ 0.760 $ 3.100 $ 3.200 $ 3.300 $ 3.200 $ 3.300 $ 3.400 $ 3.500 $ 3.600 $ 3.700 $ 31.1

Grand Total Major Construction $ 12.6 $ 5.0 $ 23.980 $ 44.700 $ 77.250 $ 74.950 $ 34.000 $ 63.500 $ 57.000 $ 44.400 $ 8.000 $ 8.200 $ 453.6

2014 Bond 2016 Bond 2018 Bond 2020 Bond 2022 Bond

Referenda Total $ 105.810 $ 132.600 $ 166.000 $ 15.400 $ 16.200 $ 436.0

MINOR CONSTRUCTION/MAJOR MAINTENANCEDescription

PreviousBonds

CapitalReserve FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Total

Current Revenues

Minor Construction/Major Maintenance $ 6.910 $ 7.240 $ 7.460 $ 7.680 $ 7.910 $ 8.150 $ 8.390 $ 8.650 $ 8.910 $ 9.170 $ 80.470

Grand Total All Projects $ 12.6 $ 5.0 $ 30.890 $ 51.940 $ 84.710 $ 82.630 $ 41.910 $ 71.650 $ 65.390 $ 53.050 $ 16.910 $ 17.370 $ 534.050

* $5 million for planning and design for secondary seats is funded from the Capital Reserve.

** Infrastructure Projects include replacement of lighting, electrical systems, and windows.

CIP ‐ 12/2014

6

Stratford Building– 1,000‐seat middle school – Addition(s) plus renovation– To open September 2019 – $29.2 M funding

Wilson Site– New building for H‐B and Stratford programs– 775 seats total (70 new seats)– To open September 2019– $80.2 M funding

Remaining CIP Secondary Seats– 230 seats at a location TBD– $16.6 M funding

Total CIP funding $126.0 M ($121.0 M bond + $5.0 M reserve)

CIP ‐ 4/2015

7

SPRING 2015 BOND ISSUANCE

$ in millions AS ADOPTED RECOMMENDED

DescriptionCapital

Reserve FY 2015Capital

Reserve FY 2015

Prior CIP

McKinley 12 Room Addition $ 7.5 $ 7.5

Capacity Projects

New Elementary School $ 2.0 $ 1.0

Abingdon Addition/Renovation $ 3.4 $ 3.4

Secondary Seats projects $ 5.0 $ 4.0 $ - $ 9.0

Washington-Lee $ 3.0 $ 5.0

Infrastructure Investments

HVAC & Roofing Projects $ 3.4 $ 3.4

Infrastructure Projects $ 0.8 $ 0.8

Additional Bond Issuance for Future Projects $ 34.3 $ -

Total Spring 2015 Bond Issuance $ 5.0 $ 58.3 $ - $ 30.0

Net Debt Service Savings in FY 2016 $ 1.4

Potential Funding Sources

1. Reserve Fund Balances in Millions – Capital Reserve: $9.9– Future Budget Years: $20.8– Undesignated Reserve: $2.0

2. APS bonding capacity will be reassessed this Spring as part of the FY 2017 CIP process

8

Total Project Cost Estimates Concept Design 8/2015

Stratford MS: –$43.3 ‐ $47.5 M / $14.1 ‐ $18.3 M over

Wilson: –$100.7 M / $20.5 M over

9

• Estimates prepared by professional cost estimators in conjunction with architect/engineering team.

• Further verification and reconciliation will occur with independent estimates prepared by the Construction Managers at Risk.

Reasons for Increased Cost

• Substantial increase in construction costs, also affecting escalation, contingencies and other soft costs

• Custom educational specifications for the Stratford and H–B programs increase Wilson building areas

• Extent of community improvements identified during concept design

• APS Design & Construction staffing costsreassigned from operating to project costs

10

Stratford and Wilson – Summary of Options

11*Other Funding includes Non 20‐year Items (furniture, technology, equipment, etc.) and Community Improvements

Estimate (Millions)New Seats

Remaining Seats

Needed

Remaining Bond Funds (Millions)Bond Funding

(Stratford & Wilson)Other

Funding* Total

$109.4 $0.0 $109.4 1,070 230 $16.6


Remaining Seats

Needed



Funding* Total

$82.5 to $89.4 $8.3 $90.8 to $97.7 815 to 920 380 to 485 $36.6 to $44.5


Remaining Seats

Needed



Funding* Total

$109.1 to $114.1 $9.9 $119.0 to $124.0 1,050 to 1,070 230 to 250 $11.9 to $16.9

Options without an addition at Stratford MS

Options with an addition at Stratford MS

CIP as of 4/2015

Funding Analysis

Funding Sources for Capital Projects

1. Bond Sales2. Other

• Capital Reserve• Major Construction Reserve• Minor Capital/Major Maintenance (MC/MM)• Joint School Board/County Board Fund for Community Improvements

13

Funding Sources for Recent Capital Projects

14

Funding Source Project (Millions)Ashlawn

Approved CIP $14.9Project cost:

Adopted Bond Sales ‐Capital Reserve $16.4Major Construction Reserves $0.3Major Capital HVAC/Roofing Bonds $1.4MC/MM $0.9Joint SB/CB Fund $2.3

Total $21.3


15

Funding Source Project (Millions)Ashlawn Discovery

Approved CIP $14.9 $43.1Project cost:

Adopted Bond Sales ‐ $25.8Capital Reserve $16.4 $14.9Major Construction Reserves $0.3 ‐Major Capital HVAC/Roofing Bonds $1.4 ‐MC/MM $0.9 ‐Joint SB/CB Fund $2.3 $3.1

Total $21.3 $43.8


16

Funding Source Project (Millions)Ashlawn Discovery McKinley

Approved CIP $14.9 $43.1 $20.1Project cost:

Adopted Bond Sales ‐ $25.8 $17.6Capital Reserve $16.4 $14.9 $0.9Major Construction Reserves $0.3 ‐ ‐Major Capital HVAC/Roofing Bonds $1.4 ‐ $2.0MC/MM $0.9 ‐ $0.7Joint SB/CB Fund $2.3 $3.1 $0.8

Total $21.3 $43.8 $22.0


17

* Abingdon is currently in design; Joint SB/CB Funding is estimated and has not be finalized.

Funding Source Project (Millions)Ashlawn Discovery McKinley Abingdon*

Approved CIP $14.9 $43.1 $20.1 $28.8Project cost:

Adopted Bond Sales ‐ $25.8 $17.6 $28.8Capital Reserve $16.4 $14.9 $0.9 ‐Major Construction Reserves $0.3 ‐ ‐ ‐Major Capital HVAC/Roofing Bonds $1.4 ‐ $2.0 $1.6MC/MM $0.9 ‐ $0.7 $0.5Joint SB/CB Fund $2.3 $3.1 $0.8 $0.8

Total $21.3 $43.8 $22.0 $31.7

Stratford Building Options

Cost Saving Strategies

19

• Reduce area of addition from 45,000 SF to 35,000 SF– 3,000 SF Support spaces– 1,000 SF Locker rooms reductions– 600 SF Omit student activity center– 1,100 SF Gym storage & office reductions– 600 SF Omit two SPED resource rooms– 700 SF Omit drama classroom– 3,000 SF Retain existing media center

• Reduce scope of renovation to minimum• Use “Existing Facility” only

MS ‐ Gross Square Feet (GSF)/Seat Comparison

20

School GSF Capacity* GSF/SeatGunston** 209,212 932 224Jefferson** 219,070 982 223Kenmore 206,188 985 209Stratford MS (45,000 SF addition) 183,000 1,000 183Stratford MS (35,000 SF addition) 173,000 1,000 173Williamsburg 170,865 997 171Stratford MS (Entire Existing Building) 138,000 ~850*** ~162Swanson 132,158 948 139

* Excludes relocatable classrooms** Includes some square footage for shared use facilities*** Will require relocatable classrooms

“Link” & “West” Concept Design

21

1,000‐seat Middle School

• 35,000 SF addition• Renovations• To open September 2019

“West“ concept design has not been discussed, selected, or endorsed by either the BLPC or the PFRC

Funding SourceStratford (Millions)

CIP Estimate Over (Under)

Bond Sales $29.2 $27.1 ($2.1)

Other* $0 $4.2 $4.2

Total Cost $29.2 $31.3 $2.1*Includes $0.8 in Revenue / Reserves and $3.4 in Joint SB/CB Fund

“Existing Facility” and Stratford Program Remains

22

~750‐seat Middle School,45‐seat Stratford Program Remains in Current SF

• No addition • Renovations• To open September 2019• May not fully comply with

APS Ed Specifications• Requires use of relocatable

classrooms



Bond Sales $29.2 $2.4 ($26.8)

Other* $0 $2.6 $2.6

Total Cost $29.2 $5.0 ($24.2)*Includes $0.7 in Revenue / Reserves and $1.9 in Joint SB/CB Fund

“Existing Facility” and Stratford Program Moves

23

~ 850‐seat Middle School

• No addition • Renovations• To open September 2019• May not fully comply with

APS Ed Specifications• Requires use of relocatable

classrooms



Bond Sales $29.2 $2.4 ($26.8)

Other* $0 $2.6 $2.6

Total Cost $29.2 $5.0 ($24.2)*Includes $0.7 in Revenue / Reserves and $1.9 in Joint SB/CB Fund

Stratford MS: 8/11/15 School Board Work Session

24

• 45,000 SF addition• Renovations• To open September 2019• Total cost includes optional

enclosed courtyard

1000‐seat Middle School “Link” concept design Enclosed courtyard creates commemorative space to honor events of February 2, 1959


CIP Estimate Over

Bond Sales $29.2 $36.6 $7.4

Other* $0 $10.9 $10.9

Total Cost $29.2 $47.5 $ 18.3*Includes $0.9 in Revenue / Reserves, $3.8 in Joint SB/CB Fund, and $6.2 for Enclosed Courtyard

Design Alternatives for an Addition (1,000 seats)

25

Terrace West

EastLink (w/o Enclosed Courtyard)

$27.1 M Bond$4.2 M Other$31.3 M Total




Stratford MS – Summary of Options

26

*Other Funding includes Non 20‐year Items (furniture, technology, equipment, etc.) and Community Improvements

OptionEstimate (Millions) Total

SeatsGSF per Seat

New Seats

Cost per New SeatBond

FundingOther

Funding* Total

“Link” Addition $27.1 $4.2 $31.3 1,000 173 295 $106,100“West” Addition $27.1 $4.2 $31.3 1,000 173 295 $106,100

“Existing Facility” with Stratford Program $2.4 $2.6 $5.0 ~750 ~168 ~45 $111,100

“Existing Facility” without Stratford Program $2.4 $2.6 $5.0 ~850 ~162 ~145 $34,500

CIP $29.2 $0.0 $29.2 1,000 N/A 295 $99,000

Wilson Site Options

• Simplify building design to “Box”: ~$2.5 M savings • Consider alternative parking strategies: ~$7.4M Savings• Reduce area of building

– More efficient layout/building system: ~$1.7 M savings– Omit black box theater: ~$0.8 M savings– Smaller classrooms/labs: ~$0.3M savings

• Reduce number of seats for Stratford Program– Reduce to 25 seats: ~$0.9M savings– Stratford Program not moved to Wilson: ~$5.1M savings

Cost Saving Strategies

28

“Fanning Bars”5 levels above ground

“Box”7 levels above ground

Consider Alternative Parking Strategies

Alternatives to 92 structured parking spaces included in “Fanning Bars” and “Box” concept designs:• Parking structure $7.4M• Omit parking structure / lease spaces in adjacent commercial parking structures

• Share parking with Penzance• Penzance funds three levels of parking below entire site to reduce rock excavation on its site

• APS spaces fully funded by Penzance, or• APS receives compensation and then leases spaces from Penzance

29

Reduce Area of Building & Relocate Stratford Program

30

“Fanning Bars” & Stratford Program remains at Stratford MS or is co‐located at existing MS/HS

150,000 SF

• 150,000 SF new building• 725 seats• To open September 2019• Alternative parking strategy• Includes black box theater

Funding SourceWilson (Millions)


Bond Sales $80.2 $80.1 ($0.1)

Other* $0 $5.7 $5.7


Reduce Area of Building & Program

31

Image of Reduced area perhaps pie chart159,000 SF

• 159,000 SF new building• 750 seats• To open September 2019• Alternative parking strategy• Omit black box theater• Smaller classrooms/labs (each 25 SF less than Ed Specs)

“Fanning Bars” H‐B 725 Seats with area reductions, Stratford Program reduced from 50 to 25 Seats

11,000 SF


CIP Estimate Over

Bond Sales $80.2 $83.1 $2.9

Other* $0 $5.7 $5.7


Reduce Area of Building & Stratford Program Seats

32

“Fanning Bars” H‐B 725 SeatsStratford Program reduced from 50 to 25 Seats

Image of Reduced area perhaps pie chart163,000 SF

• 163,000 SF new building• 750 seats• To open September 2019• Alternative parking strategy


CIP Estimate Over

Bond Sales $80.2 $85.7 $5.5

Other* $0 $5.7 $5.7


Reduce Area of Building

33

“Fanning Bars” H‐B 725 Seats Stratford 50 Seats167,000 SF

• 167,000 SF new building • 775 seats• To open September 2019• Alternative parking strategy• More efficient layout/building system


CIP Estimate Over

Bond Sales $80.2 $87.0 $6.8

Other* $0 $5.7 $5.7


Simplified Building Design without Parking

34

• 167,000 SF new building• 775 seats• To open September 2019• Alternative parking strategy

“Box” concept design7 levels above ground / $2.5M savings over “Fanning Bars”


CIP Estimate Over

Bond Sales $80.2 $84.5 $4.3

Other* $0 $5.7 $5.7


Wilson: 8/13/15 School Board Work Session

35

• 170,000 SF new building• 775 seats• Structured parking for 92 cars• To open September 2019

“Fanning Bars” 5 levels above groundStepped design creates outside space at every level to compensate for limited site areaEndorsed by BLPC and PFRC

Image of current Design


CIP Estimate Over

Bond Sales $80.2 $95.0 $14.8

Other* $0 $5.7 $5.7


Wilson – Summary of Options

36

*All options assume alternative parking strategy and more efficient layout/building systems. Many other combinations of options are possible. **Other Funding includes Non 20‐year Items (furniture, technology, equipment, etc.) and Community Improvements

Option*Estimate (Millions)

GSF Seats GSF per Seat

Cost per SeatBond

FundingOther

Funding** Total

“Fanning Bars” Relocate Stratford Program $80.1 $5.7 $85.8 150,000 725 207 $118,300

“Fanning Bars” Omit Black box Theater and Reduce

Classrooms SF, Reduce Stratford Program Seats

$83.1 $5.7 $88.8 159,000 750 212 $118,400

“Box” $84.5 $5.7 $90.2 167,000 775 215 $116,400 “Fanning Bars” Reduce Stratford Program Seats $85.7 $5.7 $91.4 163,000 750 217 $121,900

“Fanning Bars” $87.0 $5.7 $92.7 167,000 775 215 $119,600

CIP $80.2 $0.0 $80.2 N/A 775 N/A $103,500

Summary of Options

Stratford MS Wilson School

Stratford and Wilson – Summary of Options

38*Other Funding includes Non 20‐year Items (furniture, technology, equipment, etc.) and Community Improvements


Remaining Seats

Needed



Funding* Total

$109.4 $0.0 $109.4 1,070 230 $16.6


Remaining Seats

Needed



Funding* Total

$82.5 to $89.4 $8.3 $90.8 to $97.7 815 to 920 380 to 485 $36.6 to $44.5


Remaining Seats

Needed



Funding* Total

$109.1 to $114.1 $9.9 $119.0 to $124.0 1,050 to 1,070 230 to 250 $11.9 to $16.9

Options without an addition at Stratford MS

Options with an addition at Stratford MS

CIP as of 4/2015

Start Finish 2015 2016 2017 2018 2019Design (22 months) Apr‐2015 Dec‐2016SB Approves CMR Pre‐construction Contract Sep‐2015 Sep‐2015SB Approves Concept Design Nov‐2015 Nov‐2015SB Approves Schematic Design Feb‐2016 Feb‐2016Use Permit Approval Jun‐2016 Jun‐2016SB Approves Final Design Jan‐2017 Jan‐2017GMP/Procurement (4 months) Feb‐2017 May‐2017SB Approves CMR Construction Contract May‐2017May‐2017Construction (25 months) Jun‐2017 Jun‐2019Furniture/Technology Jul‐2019 Aug‐2019School Opening Sep‐2019 Sep‐2019

Preliminary Milestone Schedules

39

Start Finish 2015 2016 2017 2018 2019Design (22 months) Apr‐2015 Jan‐2017SB Approves CMR Pre‐construction Contract Oct‐2015 Oct‐2015SB Approves Concept Design Nov‐2015 Nov‐2015SB Approves Schematic Design Feb‐2016 Feb‐2016Use Permit Approval Jun‐2016 Jun‐2016SB Approves Final Design Jan‐2017 Jan‐2017GMP/Procurement (4 months) Feb‐2017 May‐2017SB Approves CMR Construction Contract May‐2017May‐2017Construction (26 months) Jun‐2017 Jul‐2019Furniture/Technology Aug‐2019 Aug‐2019School Opening Sep‐2019 Sep‐2019

Wilson School

Today

Stratford Middle School

Next Steps

Next Steps

• Stakeholder Meetings – Stratford MS BLPC meetings: Oct. 13 & 26 – Wilson BLPC meeting: Oct. 14 & 28– Stratford MS & Wilson PFRC meetings: Oct. 15 – FAC meeting: Oct. 19

• School Board Items• Stratford MS and Wilson Concept Design Info: Nov. 5• Stratford MS & Wilson Concept Design Action: Nov. 16

41

Gross Square Feet (GSF)/Student Comparison

42

School GSF Capacity* GSF/studentGunston** 209,212 932 224Jefferson** 219,070 982 223Kenmore 206,188 985 209Stratford (35,000 SF addition) 173,000 1,000 173Williamsburg 170,865 997 171Swanson 132,158 948 139

Wakefield*** 404,000 1,903 / 2,200 212 / 184Yorktown*** 364,142 1,879 / 2,200 194 / 166Washington‐Lee*** 329,376 1,900 / 2,200 173 / 150

H‐B (Existing) 118,700 660 180H‐B (at Wilson) 150,000 725 207H‐B (at Wilson w/o black box and w/ smaller classrooms) 146,000 725 201

* Excludes relocatable classrooms. High school capacity illustrates both current capacity and anticipated capacity after planned interior space modifications.** Includes some square footage for shared use facilities*** Includes square footage for pool facilities

new stratford middle school & new wilson school options for … · 2019. 5. 30. · minor...

Documents