new sponsorship & exhibitors prospectus · 2020. 1. 28. · þ opportunity to present to...

#DISA20 disafestival.com.au

Creating Smart Regions

26-28 May 2020

SPONSORSHIP & EXHIBITORSPROSPECTUS

& SMART AGRICULTURE2020 FESTIVAL

Southern Grampians Shire Council (SGSC) presents the second Greater Hamilton Digital Innovation and Smart Agriculture (DISA) 2020 Festival leveraging off our experience as a regional area undergoing a digital transformation program for our community.

Our theme for DISA20 is ‘Creating Smart Regions’, looking beyond the Council boundaries to implement innovative practices, partnerships and technology to uplift regions. DISA19 showcased of how rural communities are embracing new technology and innovative practices to gain an edge, DISA20 is going to be bigger and better.

Our program for DISA20 takes you onto farms, into laneways, deep drives into Smart Ag workshops and connects you with the many practitioners of smart technology that are becoming important to our way of life in a regional area.

Whether you are from a rural council, work on a farm or live in a rural community, you will learn from your peers and those who have taken up the challenge to create Smart Regions across Australia. The Greater Hamilton region is transforming into a Smart Connected Community that is a leading example of a successful digital economy for regional Australia and we invite you to become part of our journey.

BACKGROUND

The Greater Hamilton region has been positioning itself to take advantage of the opportunities that digital transformation can bring to a rural community. The region was recently awarded the ‘Regional Leadership’ award at the 2019 Australian Smart Cities Awards run by the Smart Cities Council Australia / New Zealand, the award recognises the hard work we have been undertaking to develop a strong local digital ecosystem that:

þ provides for a more digitally connected community, þ builds an economy that can rapidly respond to the business opportunities in the digital area, and þ enhances the services we offer to our community.

It is crucial that we align ourselves with key partners in education, business and the community to create a healthy digital ecosystem that can achieve our goals of:

þ creating digital pathways, careers and opportunities for our youth to retain them in our region, þ enticing more people and families to the area by not only offering a great lifestyle but digital connectedness, þ enabling business innovation for current and new businesses to grow, and þ attracting greater visitation to the area using digital solutions that help us stand apart from the rest of the

market. Collaborating with Grasslands Society of Southern Australia, we have developed four Smart Farm trial sites locally focusing on digitally solutions to improve farm management and efficiencies. DISA20 aims to showcase Smart Agriculture technology through practical on-farm applications and create a forum for others to discover, learn and implement these smart farm solutions.

SGSC is tirelessly working to transform into a Smart Community and DISA Festival brings together those objectives over three excellent days of digital learning with glimpses of what a regional Australia will look like in the future.

For more information on the DISA 2019 event go to www.disafestival.com.au/video-gallery


DISA 2020 FESTIVAL THEME The 2020 conference will have are two main themes:

SMART AGRICULTURE A focus on the farming community, suppliers and innovators within the agriculture space. How sensor technology can be leveraged to help farmers make better decisions and be more efficient in how they manage their farm. SGSC has invested in a LoRaWAN sensor network which is free for our community to use allowing a low cost entry into using sensor technology.

SMART COMMUNITY / CITIESIt is time for rural councils, agencies and authorities to step up and embrace digital transformation and transform into a Smart Community. There are many examples of smaller councils using technology and innovative practices to help their communities thrive. From sensor technology, public WiFi, smart lighting and open data, all these topics are relevant to help smaller rural councils, agencies and authorities improve and be more efficient.

SPONSOR OPPORTUNITIESOne of the most popular features of the 2019 DISA Festival was the Trade Exhibition, which allows for exciting sponsorship opportunities, including but not limited;

þ An online campaign with the promotion of sponsors across all media platforms.

þ A revamped Trade Exhibition area with additional space and new display equipment. to cater for the demand from previous sponsors.

LOCATION & VENUESThe DISA 2020 Festival will primarily be held at The Hamilton Exhibition and Conference centre, a state of the art purpose built conference and exhibition space located conveniently at the Hamilton Showgrounds. Buses will take participants on a day of farm tours in the surrounding region.

The main Trade Exhibition will be held in Function Room 3, of The Hamilton Exhibition and Conference Centre, where all delegate catering will be served, providing your organisation with great networking opportunities.Additional Trade Exhibition space may be available in a marquee or outdoor space if required.

Hamilton Exhibition and Conference CentreHorner Street, Hamilton Victoria

King St

Horner S

t

Park St

Victoria St

Shakespeare St

Showgrounds

HAMILTON EXHIBITION AND CONFERENCE CENTRE

Showgrounds Entry to HECC


SPONSORSHIP PACKAGES

PRINCIPAL SPONSOR $7500 + GST þ Acknowledgment as Principal Sponsor by

chairperson throughout the conference, including welcome and close

þ Provision of delegate list including Organisation, position title and contact details (subject to privacy laws)

þ Position on the panel discussion at conference þ Exhibition booth, including preferential position þ Prominent signage at each event þ Opportunity to present to attendees during the

Conference þ Exclusive logo presence on showbags (co branded

with the event logo) given to all delegates þ Provision of promotional material in event showbags þ Logo presence on lanyards (co branded with the

event logo) given to all delegates þ SGSC will work with you to provide the opportunity

to meet with targeted attendees þ 4 x All Inclusive DISA 2020 Festival Passes (Tuesday

- Farm Tours, Smart Ag Workshop or Smart Community Walking Tour / Wednesday - Conference / Thursday - Education Hub and all DISA Festival catering on Tuesday & Wednesday)

þ Sponsorship logo acknowledgment pre- and post- conference across all DISA 2020 Festival marketing and communication channels

þ Corporate video/advert (approx. 1-2 minutes in length - any material substantially longer will be edited) in MP4 or MOV format, portrait. A compilation of Strategic Partner footage will be compiled and played beside the registration desk

WELCOME RECEPTION SPONSOR $5000 + GST þ Acknowledgment as Welcome Reception Sponsor

by chairperson throughout the conference þ Exhibition booth, including preferential position þ Prominent signage at networking event þ Opportunity to present to attendees at

welcome reception þ Provision of promotional material in event showbags þ 2 x All Inclusive DISA 2020 Festival Passes (Tuesday


þ Sponsorship logo acknowledgment pre and post conference across all DISA 2020 Festival marketing and communication channels

þ Corporate video/advert (approx. 1 minute in length - any material substantially longer will be edited) in MP4 or MOV format, portrait. A compilation of Strategic Partner footage will be compiled and played beside the registration desk


1 AVAILABLE1 AVAILABLE

FARM TOUR SPONSOR $5000 + GST þ Acknowledgment as Farm Tour sponsor by

chairperson throughout the conference, including welcome and close.

þ Exhibition booth, including preferential position þ Prominent signage at Farm Tour þ Opportunity to present to attendees on Farm Tour þ Provision of promotional material in event showbags þ 2 x All Inclusive DISA 2020 Festival Passes (Tuesday




SMART COMMUNITY WALKING TOUR SPONSOR $5000 + GST þ Acknowledgement as Smart Community Walking

Tour Sponsor by chairperson throughout the conference, including welcome and close.

þ Exhibition booth, including preferential position þ Prominent signage on Smart Community

Walking Tour þ Opportunity to present to attendees during

Walking Tour þ Provision of promotional material in event showbags þ 2 x All Inclusive DISA 2020 Festival Passes (Tuesday




1 AVAILABLE1 AVAILABLE

1 AVAILABLE

EXHIBITOR PACKAGES

EXHIBITOR - BOOTH $2000 + GST þ Single 1.8m x 1.2m x 2m exhibition booth (partition walls, table,

chairs, single power point & single sign displaying organisation name will be included)

þ 2 x All inclusive DISA 2020 Festival Passes (Tuesday - Farm Tours, Smart Ag Workshop or Smart Community Walking Tour / Wednesday - Conference / Thursday - Education Hub and all DISA Festival catering on Tuesday & Wednesday)

þ Catering stations during the Conference will be placed centrally inside the Trade Hall

þ Sponsorship logo acknowledgement pre and post conference across all DISA 2020 Festival marketing and communication channels

þ Provision of promotional material in event showbags

EXHIBITOR - STAND $1000 + GST þ Single 1m x 1m exhibition stand (booth, chair, power & a single sign

displaying organisation name will be included) þ 1 x All inclusive DISA 2020 Festival Pass (Tuesday - Farm Tours,

Smart Ag Workshop or Smart Community Walking Tour / Wednesday - Conference / Thursday - Education Hub and all DISA Festival catering on Tuesday & Wednesday)

þ Sponsorship logo acknowledgement pre and post conference across all DISA 2020 Festival marketing and communication channels

þ Provision of promotional material in event showbags

25 AVAILABLE

15 AVAILABLE


YOUR COMPANY NAME HERE

780mm

300mm

810mm

870mm

2m

1.8m

1.2m


AT A GLANCE

Sponsorship entitlementsPrincipalSponsor$7,500

Welcome ReceptionSponsor$5,000

Farm TourSponsor$5,000

Smart Community

Tour Sponsor$5,000

ExhibitorBooth$2,000

ExhibitorStand$1,000

Acknowledgment by chairperson - -

Speaking opportunity at conference (10 min) - - - - -

Speaking opportunity at welcome reception (5min) - - - - -

Speaking opportunity on Farm Tour (5 min) - - - - -

Speaking opportunity on Smart Community Walking Tour (5 min)

- - - - -

Exhibition booth (2 m x 2m)

Exhibition stand (1 m x 1m) - - - - -

All Inclusive DISA Festival Tickets ((((4) ((((2) (2) ((((2) (2) ((((1)

Preferred Placement of Logo on marketing - - - - -

Position for 1 person on panel discussion at conference - - - - -

Exclusive logo presence on lanyards and showbags - - - - -

Corporate video / advert - -

Provision of promotional material in showbags

DAY 2 AGENDA Wednesday 27th May - CONFERENCE

8.00am Registration and Trade Exhibitionm Opens

9.00 Keynote: Zoe Eather - MySmart Community

9.45 PRINCIPAL SPONSOR SPEAKING ALLOCATION

9.55 Keynote: Smart Ag / Regional Futurist (TBC)

10.40 Morning Tea in Trade Exhibition

DAY 1 AGENDA Tuesday 26th May - FARM TOURS AND WELCOME RECEPTION

9.30am Depart

10.00am Farm Tour 1

11.30am Farm Tour 2 + morning tea

1.30pm Lunch to be held in the Exhibition Hall

2.30pm Smart Agriculture Workshops or Smart Community Walking Tour of Hamilton CBD

5.30pm Welcome Reception (Drinks and Finger Food) – to be held in Exhibition Hall


DAY 2 AGENDA - CONTINUED Wednesday 27th May - CONFERENCE

SMART COMMUNITY STREAM (Dundas Room)

11.20am Peter Dostis – Runway

Innovation in a Rural Community

11.40 Emma Van Smale – Digital Glenelg, Glenelg Shire Council Engaging community to embrace digital opportunity

12.00pm Catherine Caruana-McManus – Meshed IoTLoRaWAN IoT, enhancing council service delivery

12.20 (TBC)

12.40 Lunch in Expo Trade Show Room

2.00 CEO Panel - Why/How to reduce the Digital Divide Michael Tudball (Southern Grampians Shire Council) Ben Gower (Wattle Range Council)

2.30 Chris Rowlands – City of Greater BendigoLocalised weather data for the community

2.50 Warren Dean – City of CaseyPower BI to drive decision making

3.10 Russell Bennett – Southern Grampians Shire Council.The Building Blocks of a Smart Community

3.30pm Afternoon Tea served in Trade Exhibition Hall and Close of Conference

SMART AGRICULTURE STREAM (Napier Room)

11.20am Victorian Smart Farm Trials

11.40 Efficient farming solutions

12.00pm (TBC)

12.20 Darren Price - MLA Trail farmer

12.40 Lunch in Trade Exhibition

2.00 Panel (TBC): MLA, John Gardner, John Jenkins, Dept Ag

2.30 Catherine Caruana-McManus – Meshed IoT

2.50 MLA speaker

3.10 Immersive Ag

3.30pm Afternoon Tea served in Trade Exhibition Hall and Close of Conference

þ Complete the Sponsorship Application Form online at disafestival.com.au/sponsorship or by completing the below form and return to Southern Grampians Shire Council

þ Please include a high resolution file (pdf, eps or jpg are preferable) of your company logo when returning this form

þ Confirmation of your booking will be acknowledged by email þ Southern Grampians Shire Council will raise an invoice for payment þ Payment must be received before the event date

Company Name: ABN:

Address:

Contact Name:

Position:

Telephone: Mobile:

Email:

Sponsorship / Exhibitor level (please tick one only):

Level Total Amount (ex GST)

PRINCIPAL SPONSOR $7,500

WELCOME RECEPTION SPONSOR $5,000

FARM TOUR SPONSOR $5,000

SMART COMMUNITY WALKING TOUR SPONSOR

$5,000

EXHIBITOR - BOOTH $2,000

EXHIBITOR - STAND $1,000

We accept the sponsor package as outlined in this proposal and agree to the terms and conditions outlined on the reverse side of this application form. We agree to pay the sponsorship fee indicated (incl. GST) in accordance with the details provided.

Authorised Signature:

Print Name: Date:

Please return to:Russell Bennett Manager Business SystemsEmail: [email protected]: (03) 5573 0455 Mob: 0408 615 747

Leesa Iredell Event CoordinatorEmail: [email protected]: (03) 5573 0456

SPONSOR / EXHIBITOR APPLICATION FORM



TERMS AND CONDITIONS

1. Definitionsa. ‘The Event’ is Digital Innovation and Smart Agriculture 2020 Festival which will take place from 26-28 May 2020 at Hamilton

Exhibition and Conference Centre, Hamilton VIC 3300.b. ‘Application’ means an application to be a sponsor or exhibitor.c. ‘Sponsor’ means any person, firm, body corporate, unincorporated association or authority allocated space by the organiser of the

event and includes all employees, agents and representatives of such person, firm, body corporate, unincorporated association or authority.

d. ‘Organiser’ means the Southern Grampians Shire Council, its employees, agents and contractors.e. ‘Venue’ means the Hamilton Exhibition and Conference Centre.

2. Application for Participation and Acceptancea. A binding contract comes into existence in accordance with the Application and Terms and Conditions upon the Organiser’s acceptance

of the Application.b. The Organiser has the right to reject or accept any Application.

3. Sponsor Obligationsa. a. The Sponsor will provide all necessary information and material required for the Organiser to carry out its obligations to the Sponsor,

by the dates stipulated by the Organiser.b. The Sponsor will make good and compensate Venue for damage caused by any act or omission of the Sponsor or other persons arising

from or in connection with the use of the exhibition venue by the Sponsor.c. The Sponsor must have the display space ready with all exhibits completed and available for display by the time specified by the

Organiser before the opening of the Exhibition.d. Sponsors are responsible for any damage or loss of own goods and equipment left in the Hotel or function area prior to or after the

function and must secure all goods and equipment during the Event.e. All Sponsor deliveries to the Venue must be prior advised to the Venue and must be marked with the name and date of the Event and

Sponsor.6. Exhibition Space: Standard Fittings, Design and Signs

a. The Organiser agrees to provide the Exhibition booth and fittings, as detailed in this application, whereby applicable to the sponsorship level selected.

b. The Organiser will ensure that booth positions will be allocated according to sponsorship value and on a first served basis should value be equivalent.

3. Assignment The Sponsor may not assign its rights under the agreement without the Organiser’s prior written consent.

4. Terms of Payment The agreement will be terminated if the Sponsor does not pay the required fee prior to the event. In the event of termination by the Organisers, the Sponsor will not be entitled to any form of compensation.

5. Withdrawals The Sponsor will not withdraw, cancel, alter or reduce in any way their Application. In the event the Sponsor withdraws after receipt of signed application and confirmation of acceptance, the following terms shall apply:

þ Withdrawal, cancellation or reduction of agreement 60 days before event 50% of sponsorship value will be charged. þ Withdrawal, cancellation or reduction of agreement 30 days before event 75% of sponsorship value will be charged. þ Withdrawal, cancellation or reduction of agreement <30 days before event 100% of sponsorship will be charged.

6. Insurance and Indemnitya. The Sponsor shall take out and maintain a policy of public liability insurance for an amount of not less than $5,000,000 during the

Event.b. The Sponsor will indemnify the Organisers against any cost, claim, liability and expense to which the organisers are in any way subject

arising from or in connection with any act or omission of the Sponsor.7. Compliance

The Sponsor will comply with all applicable laws and regulations and all reasonable directions from the Organiser and the owner of the exhibition venue.

This prospectus contains a number of unique sponsorship opportunitiesavailable to showcase your organisation.

We recognise that one size does not fit all when it comes to sponsorshipinvestment and we are happy to discuss and design a tailor made packagespecific to your organisation’s budget, needs and marketing objectives.

To discuss opportunities in more detail please contact:

Leesa Iredell Event CoordinatorEmail: [email protected]: (03) 5573 0456

Russell Bennett Manager Business SystemsEmail: [email protected]: (03) 5573 0455 Mob: 0408 615 747

We can tailor packages to suit

your unique objectives and

budget.

LOOKING FOR A DIFFERENT OPPORTUNITY?


#DISA20 disafestival.com.au

new sponsorship & exhibitors prospectus · 2020. 1. 28. · þ opportunity to present to...

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