new perspectives on microsoft office 2007: windows xp...

New Perspectives on Microsoft Office 2007:

Windows XP Edition 1

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You will learn how to:

Create, name, copy, move, and delete folders

Name, copy, move, and delete files

Work with compressed files



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Files and Folders

A file, or document, is a collection of data that has a name and is stored in a computer

Organize files by storing them in folders

Many places to store folders and files:

Flash drives (removable or USB drives)

Compact discs (CDs)

Hard disks

Each drive is assigned a letter. New Perspectives on Microsoft Office 2007:


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Organizing Files and Folders

Windows stores important files it needs to turn on the computer in its root directory (C: drive). Called System Files.

Folders stored within other folders are called subfolders



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My Documents folder

My Computer shows the drives

Do a backup, or duplicate copy, of important files



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Organizing Files-Levels



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Exploring Files, Folders, Libraries



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The File Path

The file path is a notation that indicates a file’s location on your computer

F:\FM\Tutorial\Holiday.bmp

F: is the drive name

FM is the top-level folder on drive F

Tutorial is a subfolder in the FM folder

Holiday.bmp is the full filename with the file extension



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Working with Folders and Files Naming and Renaming Files

File names contain:

Main part of the filename

Dot

File extension

A file extension identifies file type and indicates program in which file was created

Example: resume.docx

File names CANNOT use /\:*?”<> or



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Working with Folders and Files



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Creating a folder

Moving and Copying Files

Moving a file removes it from its current location and puts it in a new location

Copying places the file in both locations



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Deleting Files and Folders

Recycle Bin holds deleted files until you remove them permanently by turning off your computer.



XP Using Sticky Notes Go to “Start”. Click on “All Programs”, then click

“Accessories.” Choose “Sticky Notes.”

The sticky note will appear on your desktop. Write a note to yourself, a “to do” list, whatever.

Highlight the text you’ve written and use the following commands if you want to: Ctrl B to make the text bold

Ctrl I to make the text italics

Ctrl U to underline the text

Ctrl T to “strike-thru” the text

Ctrl Shft L to put it in the form of bullets or a numbered list (once for bullets, twice for numbered list)

Ctrl Shft > to increase size of text

Ctrl Shft < to decrease size of text New Perspectives on Microsoft Office 2007:


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Using the Calculator Go to “Start”. Click on “All Programs”, then click

“Accessories.” Choose “Calculator.”

The calculator will appear on your desktop.

Click on the buttons on the keypad to enter numbers or symbols.

Click on “X” in upper right corner to put calculator away. (No, your calculations will not be saved.)



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Working with Compressed Files Compressing (zipping) a folder:

If you compress a folder it takes up less disk space

And, it allows you to transfer files more quickly

Extracting (unzipping) a file creates an uncompressed copy of the file in a folder you specify, while the original file remains in the compressed folder



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Working with Compressed Files