new peims extended year submission 2017-2018 · 2020. 7. 23. · peims extended year (summer...
TRANSCRIPT
PEIMS Extended Year Submission 2019-2020JULY 23, 2020
REGION ONE EDUCATION SERVICE CENTER
INFORMATION TECHNOLOGY – PEIMS DEPARTMENT
Agenda• Data Requirements and Purpose
• Submission Timeline
• TSDS Submission Process
• TSDS PEIMS Reports
2© 2020 Region One Education Service Center
PEIMS Extended Year (Summer Programs)
3
Data Collection Purpose
Student extended year services Calculate ESY funding
Bilingual/ESL summer school Calculate Bil/ESL Summer Program funding
OFSDP credit recovery Added to total Refined ADA for the year (funding)
Dual credit courses completed Part of Accountability > CCMR indicators
College Prep Courses completed: English Language Arts and Mathematics
To be reviewed by TEA College Military Readiness department. Part of Accountability > CCMR indicators
Expanded Learning Opportunities Data reviewed by the TEA Expanded Learning Opportunities
(ELO) Council to make recommendations and analyze unmet needs
Click here for TEDS for description, reporting requirements, and Business Rules:https://tealprod.tea.state.tx.us/TWEDS/66/283/0/0/DataComponents
Resource:
NEW!
NEW!
Other Things to Consider
Data Requirements Items Resources:
Student extended year services
• Report same Instructional Setting code as regular SY• Teacher must maintain Roster with actual instructional eye-
to-eye contact hours (30-minute increments)• Signed Roster must be kept for audit reasons• 40 Inst Sett is not eligible to be reported
SAAH 4.13
Bilingual/ESL summer school
• Parent denials during the regular school are not eligible to be reported
SAAH 6.2.2TAA Letter
OFSDP credit recovery
• Only certain students are eligible – those that failed to meet 90% rule for a course, can only earn maximum ADA
• Needs to submit annual OFSDP application
SAAH 11.6TAA Letter
Dual credit courses completed
• Student must meet eligibility for Dual Credit Courses• Courses for which they have already earned HS credit don’t
count.
SAAH 11.3
© 2020 Region One Education Service Center4
COVID-19 ConsiderationsESY Services:
Special Education ARD committees evaluate IEP and determine whether students will be needing Compensatory Services or ESY
◦ Compensatory services provide a student with a disability the educational services needed to make up for skills or learning that have been lost when services described in an IEP were not provided.
◦ ESY services provide individualized instruction and services to prevent the severe or substantial loss of skills or learning during the time beyond the regular school year when schools are not in session. (Reported in PEIMS Extended School Year)
◦ Including virtual learning
Source: Compensatory Services and Extended School Year Guidance (PDF) May 14 2020
5© 2020 Region One Education Service Center
COVID-19 ConsiderationsBilingual/ESL Summer School:
Requirements to offer supplemental support not going away. More flexibility has been given to complete requirement.
Waiver has been obtained: They have the entire school year (beginning June 1st – June 1st, 2021 of next year) to fulfill 120 hour program requirement.
◦ Complete this summer 2020 (face to face or virtual). (Reported in PEIMS Extended School Year 2019-2020)
◦ Start in summer 2020 and complete by 20-21 SY. (Reported in PEIMS Extended School Year 2020-2021)
◦ Start and complete in regular school year 20-21 (after school/Saturdays). (Report it in PEIMS Extended School Year 2020-2021)
Source: 2019-2020 English Learner Summer School Guidance and FAQ (PDF) May 26 2020
6© 2020 Region One Education Service Center
COVID-19 ConsiderationsOFSDP/Dual Credit/College Prep
Summer School Programs and Other Instructional Activities◦ Provided guidance for Summer learning options starting with June 1st, including
◦ In-person summer school programs including staff and student participants (up to school discretion; keeping it optional for students; offering virtual instruction in case parents desire it)
◦ Virtual summer school programs, which may require some teachers to use school facilities to deliver instruction
*OFSDP – Guidance on what documentation to keep is minimal. Keep documentation of teacher engagement with student tracking progress and work completions.
Source: Summer Instruction, Activities and School Visits: Guidance for Reopening and Student Interaction
7© 2020 Region One Education Service Center
College Prep Courses completed:
8
Beginning 2019-2020, course completion for the college preparatory service IDs
are included in the TSDS PEIMS Extended Year collection when completed during
the summer months.
CP110100 – College Preparatory Course English Language Arts
CP111200 – College Preparatory Course Mathematics See TEAs COVID-19 page: https://tea.texas.gov/texas-schools/health-safety-discipline/covid/covid-19-support-academics > Texas College Bridge Overview (PPT) June 4 2020
Background:
• Led by Trained Teachers using UTRGV curriculum.
• Courses taken by 12th graders and when passed is posted on transcript.
• Student ends up not having to take TSI test nor take remedial classes at college.
NEW!
© 2020 Region One Education Service Center
Expanded Learning Opportunities:
9
• 85th Texas Legislature (2017) passed legislation requiring the collection.
• Structured Learning Program that is voluntary (or supplemental to instruction) and held in Summer months.
Expanded learning opportunities may be provided by offering:
(1) rigorous coursework;
(2) mentoring;
(3) tutoring;
(4) physical activity;
(5) academic support; or
(6) educational enrichment in one or more subjects, including fine arts, civic engagement, science, technology, engineering,
and mathematics.
*pending confirmation if ELO activities held virtually can be turned in.
NEW!
© 2020 Region One Education Service Center
Expanded Learning Opportunities in Summer:
10
• Any grade level PreK – 12
• Intentional academic and academic enrichment activities/routine and regular
• Nutritional meals and/or snacks
• Safe environment for students and staff
• Family engagement component
• Working parents
• Skill-building classes
• Local education funds, grants, federal funding, local revenue
• Partnerships with non-profits, employers, higher education
• If the summer school is required for the student, such as SSI, then it would not
be reported as ELO.
• See ELO presentation and FAQ.
NEW!
© 2020 Region One Education Service Center
Submission Timelines
11
(Due August 20th to ESC)
(Due September 10th to ESC)
© 2020 Region One Education Service Center
TSDS Submission Process ResourcesAccess Region One TSDS PEIMS resources: http://www.esc1.net/Page/2564
• Requesting Access to TSDS
• 2019-2020 TSDS PEIMS Extended Year Submission Data Layout.pdf
• TSDS PEIMS Interchange Load Order
• TSDS PEIMS Submission Cheat Sheet
• Client Side Validation Tool
• eDM Loading Data into the ODS
• TSDS PEIMS Application Instructions
12© 2020 Region One Education Service Center
13© 2020 Region One Education Service Center
Data Collection and Interchanges Involved
14
Interchange xml Student extended
year services
Bilingual/ESL summer school
OFSDP credit recovery
Dual credit courses
completed
College Prep
Courses Completed
Expanded Learning
Opportunities
EducationOrganization X X X X X X
MasterSchedule X X
Student X X X X X
StudentEnrollment X X X X X
StudentAttendance X
StudentTranscript X X
StudentProgram x x
© 2020 Region One Education Service Center
15
TSDS Submission Process starts with TEALTEAL Login Portal - https://tealprod.tea.state.tx.us/
Texas Student Data System Portal
PEIMS Coordinator needs TSDS Roles: Uniq-ID LEA, PEIMS Data Completer, ODS Data Loader, TIMS Level 1 Support
District Superintendent needs TSDS Roles: PEIMS Data Approver
16© 2020 Region One Education Service Center
TSDS Submission ProcessStep 1: Validate 7 xml files using Client-Side Validation Tool version 3.88.0
-Select SY: 2019-2020, Collection: PEIMS Extended Year)
-Browse for the files
-Process Files
-Make sure that you obtain a Status of Passed for all files
17
TSDS Application: Client-Side Validation Tool (Optional)
© 2020 Region One Education Service Center
TSDS Submission ProcessStep 2: Zip interchange files
Step 3: Upload Zipped File to eDM Data Loads (use collection 2020 EXYR1 or 2020 EXYR2 for resubmission)
Step 4: Batch Validated Files
(Batching inserts New Records, Updates records, Does not Delete Records ,,,,,,,unless you selected the Delete Utility which resets the database )
18© 2020 Region One Education Service Center
TSDS Submission ProcessStep 5: Promote All Categories in TSDS PEIMS 2019-2020 EXYR First
Step 6: Validate All Categories (clear Fatals, review Special Warnings/Warnings)
Step 7: Generate Reports and Distribute for Verification
19
Deletes PDM and Inserts Records
TSDS Application: TSDS PEIMS
© 2020 Region One Education Service Center
Closer Look:Step 5 Promotion: Categories vs Interchanges
20
Category Subcategory Interchange
Education Organization Local Education AgencyInterchangeEducationOrganizationExtension.xml
Education Organization Campus
Campus Course Section Course Section InterchangeMasterScheduleExtension.xml
Student Student Basic Information InterchangeStudentExtension.xml
Student Enrollment (School Association) InterchangeStudentEnrollmentExtension.xml
Student Flexible Attendance
InterchangeStudentAttendanceExtension.xmlStudent
Special Education Flexible Attendance
StudentCareer and Technical Flexible Attendance
Student Course CompletionInterchangeStudentEnrollmentExtension.xml
InterchangeStudentTranscriptExtension.xml
Student Enrollment (Programs)InterchangeStudentProgramExtension.xml
Student Extended School Year Services
Closer Look: Step 6 ValidationFatals (must be corrected)
Special Warnings and Warnings must be reviewed and if necessary corrected
TWEDS PEIMS Business Rules & Validations -https://tealprod.tea.state.tx.us/TWEDS/66/283/0/0/Rules
21© 2020 Region One Education Service Center
Fatal Errors Examples:
22
In other words…….For any course completion records being reported in this submission, the class must be flagged as a Dual Credit course or have a service id that starts with the CP. Otherwise don’t submit it.
© 2020 Region One Education Service Center
Fatal Errors Examples:
23© 2020 Region One Education Service Center
Closer Look: Step 7 Reports
24
Reminder: Click on PEIMS Reports Help if you have questions on report.
Access TSDS PEIMS Report: https://www.esc1.net/Page/2564
NEW!
PDM4-120-001 Extended School Year Services (ESY) Services Roster
25© 2020 Region One Education Service Center
PDM4-120-004 Bilingual/ESL Summer School Roster
26© 2020 Region One Education Service Center
PDM4-131-001 Roster of Students Generating Flexible Attendance Data
27© 2020 Region One Education Service Center
PDM4-133-002 Number of Students Completing Courses by Pass/Fail Indicator
28© 2020 Region One Education Service Center
PDM4-133-001 Students with Dual Credit Courses and College Credit Hours
29
PDM4-133-002 Number of Students Completing Courses by Pass/Fail Indicator
30
Will Roster Report be available?
TEA Answer: Yes. But
don’t have a sample at this time.
© 2020 Region One Education Service Center
PDM4-116-008 Organization Expanded Learning Opportunities
31© 2020 Region One Education Service Center
TSDS Submission ProcessStep 8: If you need to make corrections start with Step 1 (You may need to do a Delete Utility if you need to remove records)
Step 9: Complete the Extended Year Submission by August 20th
Step 10: Superintendent Approves the Submission
Step 11: ESC Accepts the submission
Step 12: District determines if Resubmission is needed (Due date Sept 10th)
32
TSDS Application: TSDS PEIMS
© 2020 Region One Education Service Center
Closer Look: Delete Utility
Perform specific Delete and reload interchanges.
Access the Delete Utility Reload Guide (PDF) to see which interchanges to reloadhttps://www.texasstudentdatasystem.org/sites/texasstudentdatasystem.org/files/2019-09/Delete%20Utility%20Reload%20Guide%2009102019.pdf
33© 2020 Region One Education Service Center
ESC1 Contacts:
Diana Pé[email protected]
956-984-6096
Sergio [email protected]
956-984-6090
© 2020 Region One Education Service Center