New Board Member OrientationFebruary 25, 2015

Via Hangouts

Financial Overview• Board Treasurer – Reed McMillan• Finance/Audit Committee – Reed, Toni and Julie • Fiscal year – October 1 through September 30• Accrual based financials• Executive Director – Cornelia Carey• Director of Administration – Jayne Sheridan• Bookkeeper/Office Manager – Cindy Maker• Investment accounts and policy• Annual Financial Audit• Consider joining the Finance/Audit Committee

INVESTMENT POLICY STATEMENT

PURPOSE

Responsible stewardship of invested reserve funds is among the most important responsibilities of the Board. The purpose of this Investment Policy Statement (IPS) is to assist the Board of Directors of the Craft Emergency Relief Fund+, Inc. in effectively overseeing, monitoring, and evaluating the investment of the reserve funds.

CERF+’s Investment Accounts

• Managed by Investment Manager• Unrestricted Reserve Fund

– “Growth with Moderate Income”– 1/3 Bonds and 2/3 Stocks

• Donor Temporarily Restricted Reserve Fund– “Income with Moderate Growth”– 2/3 Bonds and 1/3 Stocks

• Working Capital Reserve Fund– Cash and Cash Equivalents

Fiscal Responsibility• Annual External Financial Audit • Executive Limitation Policies for Finance• Clear Fiscal Policies with Strong Internal Controls• Weekly Cash Flow review• Monthly financial reports review and reporting internally• Quarterly Finance Committee (FC) meetings and reporting• Annual FC meeting with Investment Manager• Board Meeting variance reports• Staff meets regularly with Investment Managers• Beneficiary Grants and Loan Management• Incorporated in NY file in MA, OH and VT• Annual Insurance coverage review as part of Asset Protection• Line of Credit added in 2012: $100,000 on demand renewed annually

Where can you find info on CERF+

• CERF+ website www.craftemergency.org • Studio Protector website

www.studioprotector.org • Board Portal craftemergency.org/board• Guide Star www.guidestar.org• CERF+ Office call 802-229-2306 or email

me at jayne@craftemergency.org

Overview of Staff

• Eight Skilled and Talented Staff • Main Office in Montpelier (7) and virtual office in

Nashville (1)• Use of consultants for expertise to meet:

– Program needs– Technology needs– Financial/QuickBooks needs

• High standards and practices• Incredible Executive Director

Human Resources Practices• Written Personnel Policies• Organization Chart• Clear job descriptions• Annual Performance Review includes staff input• Staff Development valued and encouraged• Encourage taking of time off• Back-up systems – technology and staffing• Transition planning and Exit interviews• Brown Bag lunches

CERF+ CRAFT EMERGENCY RELIEF FUND AND ARTISTS’ EMERGENCY RESOURCES

JOB DESCRIPTION JOB TITLE: BOOKKEEPER/OFFICE MANAGER FUNCTION: Ensures the efficient operation of the CERF+ office, provides a range of bookkeeping and administrative support to the organization. Duties and Responsibilities:Bookkeeping•Assists Director of Administration in performing multiple duties related to accounting functions of CERF+.•Record and process accounts payable and cash disbursements as approved by management.•Prepare, record, and process accounts and loans receivable and cash receipts.•Perform monthly bank and investment account reconciliations.•Prepare and process payroll taxes and reports, and end of year payroll processing, including W-2 forms.

Employee Performance Review Form

Employee: ____________________________________________

Position: _______________________________________________ Hire Date: _______

Period Covered by this Evaluation: ___________________________

Supervisor’s Name and Title: _________________________________________________

1.Indicate an overall rating of the employee’s performance and briefly describe the employee’s performance of the essential functions described in the job description. Poor Fair ExcellentOverall Performance Rating 1 2 3 4 5

•Indicate a rating and comment briefly on the following attributes of the employee’s overall performance: Poor Fair Excellent

•Attitude 1 2 3 4 5•Communication and cooperation 1 2 3 4 5•Collaboration 1 2 3 4 5•Creativity 1 2 3 4 5(contributing constructive or innovative ideas)

Welcome to the CERF+ Family

John

Jules