NCMGA membership surveyNCMGA membership survey

ObjectivesObjectives– Assess if and how NCMGA will continue?Assess if and how NCMGA will continue?

MethodsMethods– Develop a surveyDevelop a survey

Sonja, Leslie, Pam and CynthiaSonja, Leslie, Pam and Cynthia

– Create survey on Survey MonkeyCreate survey on Survey Monkey– E-mail about survey sent to 167 E-mail about survey sent to 167

addressesaddresses

Survey DemographicsSurvey Demographics

35.5% participation

NCMGA Membership Survey NCMGA Membership Survey ResultsResults

Should the NCMGA Continue?

85.5% Responded Yes

Meeting Involvement and AttendanceMeeting Involvement and Attendance

Frequency and Location of Frequency and Location of MeetingsMeetings

Day of the Week/Meeting ContentDay of the Week/Meeting Content

Educational Quality of MeetingsEducational Quality of Meetings

Suggestions for Improvements:

Increase the amount of funds devoted to speakers

Have topics of interest to multiple specialties at each meeting or have the meeting focused towards one specialty so that those who attend get a good overview of current topics in that specialty

Have a theme for the meeting and have speakers build upon each other

Solicit topics more widely/speakers from outside NC

Have evaluations at the end, request suggestions for speakers for the next meeting

Presentations on activities at some of the NC centers

More involvement by medical directors of the programs around the state

Usefulness of the Business Usefulness of the Business MeetingMeeting

Suggestions for Improvement:

Have an agenda and make it available before the meeting

Follow the agenda

Make sure all officers can be present

All attendees should attend the business meeting

Send business meeting minutes to the NCMGA afterwards

Change the rules so that those attending the meeting can vote and make decisions

Usefulness of Subcommittee Usefulness of Subcommittee MeetingsMeetings

Suggestions for Improvement:

Chairperson should attend the meeting

Predefined agenda – topics or speakers

Use the time for working groups on issues of interest not limited to one subcommittee

Membership DuesMembership Dues

WebsiteWebsite

Current Practices that should Current Practices that should remain the sameremain the same

Meetings:Meetings: Meetings on FridaysMeetings on Fridays Meetings held semiannuallyMeetings held semiannually Main focus of meeting be educational Main focus of meeting be educational

contentcontent

Organization:Organization: Continue with annual dues at current Continue with annual dues at current

rate ($25)rate ($25)

What would you like to see as the What would you like to see as the main purpose of NCMGA as an main purpose of NCMGA as an

organization? organization? Education and NetworkingEducation and Networking

Advocate for genetic services in the Advocate for genetic services in the NCNC

Communication among the medical Communication among the medical genetics community in NCgenetics community in NC

Changes important to get you more Changes important to get you more involved?involved?

Meetings:Meetings: Obtaining continuing educationObtaining continuing education Focus around a specific topicFocus around a specific topic Relevant topics organized ahead of timeRelevant topics organized ahead of time Central locationCentral location

Organization:Organization: WebsiteWebsite More involvement of those in senior More involvement of those in senior

leadership positions – medical directors, lab leadership positions – medical directors, lab directors, more experienced gcs, etc..directors, more experienced gcs, etc..

Suggestions to get general Suggestions to get general membership more involved?membership more involved?

Meetings:Meetings: Centralize the location Centralize the location Bigger names for speakersBigger names for speakers CME/CEUsCME/CEUs Rotation of sites is important for ownershipRotation of sites is important for ownership Opportunities to socializeOpportunities to socialize Keynote speakers with expertise in disorders we Keynote speakers with expertise in disorders we

commonly encountercommonly encounter

Organization:Organization: WebsiteWebsite

ProposalsProposals

1) Change the order of the hosting sites so 1) Change the order of the hosting sites so that the fall meeting each year is in a that the fall meeting each year is in a central location. central location.

– Fall 2007 Fall 2007 UNCCH UNCCH (central)(central)– Spring 2008 Spring 2008 ECU ECU – Fall 2008 Fall 2008 Wake Forest University Wake Forest University (central)(central)– Spring 2009 Spring 2009 Fullerton Fullerton– Fall 2009 Fall 2009 Duke Duke (central)(central)

– Spring 2010 Carolinas Medical CenterSpring 2010 Carolinas Medical Center

Vote to change bylaws

ProposalsProposals

2) Create guidelines for meeting 2) Create guidelines for meeting planners using suggestions from this planners using suggestions from this survey. survey.

Call for volunteers for Meeting Working Group (3-4 people)

ProposalsProposals

Guidelines should include:Guidelines should include:– Amount designated for speakersAmount designated for speakers– Instructions on how to organize and Instructions on how to organize and

facilitate a meetingfacilitate a meeting– Decide whether or not continuing Decide whether or not continuing

education should be involvededucation should be involved– Format of subcommittee meetingsFormat of subcommittee meetings– Format of business meetingsFormat of business meetings

SubcommitteesSubcommittees– Chair should decide for each meeting Chair should decide for each meeting

whether there is any business or whether there is any business or projects. projects. If so, then organize meeting, post agenda If so, then organize meeting, post agenda

beforehandbeforehand If not, then make this a networking, If not, then make this a networking,

socializing opportunity. socializing opportunity.

– Have working group meetings at the Have working group meetings at the same time as subcommittee meetingssame time as subcommittee meetings

Example of Specifics to IncludeExample of Specifics to Include

Business meetingsBusiness meetings– All officers attend (try and find date)All officers attend (try and find date)– Agenda released to membership at least Agenda released to membership at least

two weeks before meetingtwo weeks before meeting– Includes all meeting attendeesIncludes all meeting attendees– Minutes recorded by secretary released Minutes recorded by secretary released

to membership by the listserv and/or to membership by the listserv and/or website within one month of the website within one month of the meetingmeeting

Example of Specifics to IncludeExample of Specifics to Include

ProposalsProposals

3) Use accumulated funds to hire a 3) Use accumulated funds to hire a Web developer to create and Web developer to create and perhaps maintain the NCMGA perhaps maintain the NCMGA websitewebsite– Working group to find Web developer Working group to find Web developer

and hosting site, and decide web and hosting site, and decide web content and designcontent and design

Vote to budget $1,000 for this fiscal year to develop the NCMGA web site

Call for volunteers for Web site Working Group (3-4 people)