NC Community College System:

CE Policy / Waiver Updates

Thursday, September 26 Barbara Boyce, Tracy McPherson and Margaret Roberton

Fee Waivers

CC13-020

Tuition and Registration Fee

Waiver Reference Guide

–

Version 2.0

Fee Waiver – Senior Citizens

• Senior Citizen Fee Waiver– Section 10.6 of Session Law 2013-360 eliminated

the waiver of tuition for up to six hours of credit instruction and one course of noncredit instruction per academic semester for senior citizens age 65 or older who are qualified as legal residents of NC that was previously allowed in G.S. 115D-5(b)(11).

Fee Waiver - SMAT

• Clarification that the waiver related to State Medical Assistance Team (SMAT) training found in the EMS Section includes initial and continuing education (CE) training under course code EMS - 4000 and specifies the parameters for CE training.

Fee Waiver – CJ Job Titles

• Update of Appendix C to include the most recent version of the Interpretive Rule that defines job titles of Criminal Justice Officers for the Correction and Juvenile Justice divisions.

SBCC Revision

• CC12-030 Waiver Reference Guide (Basic Skills Plus)– The SBCC revised the Basic Skills Plus

Guidelines on 11/15/2012. Waivers associated with a Basic Skills Plus pathway may not exceed 12 semester hours for curriculum courses or 96 hours for continuing education courses, or a single CE course that is longer than 96 hours, without written approval from the System Office.

Legislative Changes

• Registration Fees– June 20, 2013 SBCC set CE registration fees for

continuing education occupational extension courses that begin on or after August 15, 2013.

Course Length Registration Fee

0 – 24 hours $70

25 – 50 hours $125

50+ hours $180

Legislative Update• GED ® Testing Fee

– G.S. 115D-5(s) authorizes the State Board of Community Colleges to establish, retain, and budget fees charged to students taking the General Education Development (GED®) test. Currently the GED® paper-based testing fee is set at $35 per student. This is a one-time fee charged to students who take the battery of GED® tests by paper.

– Beginning January 1, 2014 students will be required to take the GED® battery of tests electronically, and the paper-based testing fee will sunset. Students taking the computer- based GED® will register and pay GED® Testing Service directly. Colleges are not authorized to charge students an additional fee for taking the computer-based GED® test.

Budget FTE

• Budget FTE is the number of full-time equivalent students for which a college is budgeted to serve.– Section 10.4 of S.L. 2013-360 changes the method for

determining colleges’ budget FTE.– Previously, budget FTE was calculated base on the higher

of the prior year’s enrollment or the average of the prior three years. Moving forward, colleges’ budget FTE will be calculated based on the higher of the prior year’s enrollment or the average of the prior two years.

In FY 2013-14, this change results in 4,279 fewer FTE being funded system wide

Budget FTE

• Instructional FTE allocations are calculated on a tiered-funding basis.

TIER DESIGNATION

Tier 1 CU BFTE in high cost areas of health care, technical education, lab-based science, and college-level math courses

Tier 2 a. all other CU BFTEb. all Basic Skills budget FTEc. CE OE BFTE for eligible courses

scheduled for 96 hours or more and are mapped to a third-party credential, certification, or industry-designed curriculum

Tier 3 all other CE OE BFTE

Budget Allocation• CE Occupational Extension Instruction

– Purpose: including instructional salaries, fringe benefits, and other costs, such as supplies, materials, and faculty travel

These tier values have been adjusted from FY 2012-13 levels to account for legislative reductions to instructional funds and changes in employer contribution rates for hospitalization insurance and retirement.

TIER LEVEL BFTE ALLOCATION

Tier 2 $3,160.79

Tier 3 $2,685.38

Budget Allocation

• Per Capita Costs for Budget FTE FY 2013 – 2014

*Note that these values do not include any base or performance-based funding.

TIER 2 TIER 3

Instruction $3,160.79 $2,685.38

Instruction & Academic Support $1,676.00 $1,676.00

TOTAL 4,836.79 $4,361.38

Tier 2 Eligible

Tier 2 includes FTE in eligible continuing education (OE) courses that are scheduled for 96 hours or more and are mapped to a third-party credential, certification, or industry-designed curriculum

System Office Clarification

• CC13-017 Clarification of Physical Education in Occupational Extension– Physical fitness classes do not meet the SBCC definition for

CE OE and therefore should not be offered for budgetary FTE. A public service agency’s training request for physical fitness training does not fit an OE definition.

1D SBCCC 300.3 (2)(a) Occupational Extension courses consist of single courses, each complete in itself, designed for the specific purposes of training an individual for full- or part-time employment, upgrading the skills of persons presently employed, and retraining others for new employment in occupational fields.

Audit Procedures 2013-2014

• CC13-018 Education Audit Procedures FY 2013-2014– Continuing Education Accountability and Credibility Plan

ReviewThe plan as approved by the local board will be requested for purposes of applying the college’s student signature policy only, but the plan will not be reviewed for applicable content. CC00-147 and CC10-002 apply here.

State Board Code Rewrite

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http://www.nccommunitycolleges.edu/Legal/SBCCCode.htm

Title 1 Community Colleges   Chapter A State Board Governance   Chapter B College Operations   Chapter C Personnel

  Chapter D Education Programs Chapter D: Education Programs

  Chapter E Student Tuition and Fees Subchapter 100 General Definitions  Chapter F Student Financial Assistance Subchapter 200 Basic Skills  Chapter G Full-Time Equivalent (FTE) Subchapter 300 Continuing Education  Chapter H Fiscal Management Subchapter 400 Curriculum    Subchapter 500 Customized Training Title 2 Proprietary Schools Subchapter 600 Small Business Centers   Chapter A Proprietary Schools Subchapter 700 General Provisions     Title 3 Rule-Making Process   Chapter A Rule-Making Process

State Board Code Rewrite

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http://www.nccommunitycolleges.edu/Legal/SBCCCode.htm

Chapter D: Education Programs

Subchapter 100 General DefinitionsSubchapter 200 Basic SkillsSubchapter 300 Continuing Education Subchapter 300. Continuing Education

Subchapter 400 Curriculum 1D SBCCC 300.1 Continuing Education DefinitionsSubchapter 500 Customized Training 1D SBCCC 300.2 Enrollment/Registration ProcessSubchapter 600 Small Business Centers 1D SBCCC 300.3 Program Classification Subchapter 700 General Provisions 1D SBCCC 300.94 Faculty

1D SBCCC 300.95 HRD Program Continuation 1D SBCCC 300.96 Continuing Education Program Management

1D SBCCC 300.97 Instructional Service Agreements 1D SBCCC 300.98 Courses and Standards 1D SBCCC 300.99 Education Services for Minors

Master Course List

Impacts: • Program of study process• XUIC process (download of courses from SO to local college)

New features:• XUIC flexibility• Adding Tier levels to CRS and XUCO• Adding Credential connections to SECT

Coming:• Ability to report FTE by Tiers• Ability to report credential offerings

Things to know:• “Quiet Period” 10/31/13 – 11/14/13 ….No downloads of new classes

Updates: Segment 3C and 4

Master Course ListNew Courses - 2013

Course ID Course Title Recommended Hours ProgramArea

Tier Desig-nation

COS-3206 Cosmetology Instructor Training 420 T75 – Service Occupations

3

HIT-3700 Electronic Health Records 144 H30-Health 2

DIE-3110 Diesel Engines 192 V40-Automotive 3

MNT-3066 Apartment Maintenance Technology 125 P35-Industrial/ Manufacturing

2

MNT-3065 Healthcare Facility Management 336 F25-Business 2

ISC-3600 Craft Beer Brewing 112 P35 – Industrial Manufacturing

3

HEO-3200 Asphalt Roadway Technology 36 H30 - Construction 3

NUR-3218 Home Care Nurse Aide 100 L30-Health 2

Master Course ListModification- 2013

Course ID Course Title Course Description R M C ProgramArea

Tier Level

NUR3242 Nurse Aide Refresher

Current Description:The student is required by N.C. Board of Nursing to be a Level I Nursing Assistant and to list with N.C. Division of Facility Services and N.C. Board of Nursing. The course consists of primarily review and testing to assess student knowledge. Each student must complete course with passing academic and attendance requirements to maintain registry with N.C. Division of Facility Services and N.C. Board of Nursing. Hours and course content dictated by above listed governing bodies.Proposed Description:This course is design to meet the licensing renewal requirements for Nurse Aide I (DHHS-Health Service Regulation) and Nurse Aide II (NC Board of Nursing). The course consists of primarily review and testing to assess student knowledge for the specifically defined competency assessments by their respective governing body.

40 48 L30-Health 3

Master Course ListRenewal Requirements for Nurse Aide I

If a student’s Nurse Aide I listing has expired within the past 24 months:

Student must successfully complete the competency evaluation portion of the Nurse Aide I Program if the nurse aide goes for a period of two full years (from either the most recent date tested or the most recent date worked) without meeting the minimum work requirement*.

*The individual must work as a nurse aide under RN supervision for pay at least 8 hours within the two-year period of the registry listing.

Renewal Requirements for Nurse Aide II

If a student’s Nurse Aide II listing has expired within the past 24 months:

• Student must successfully complete the competency evaluation portion of the Nurse Aide II Program.• Student must be listed as a Nurse Aide I with the NC Division of Health Service Regulation – Nurse Aide

I Registry with no substantiated findings of abuse, neglect or misappropriation of property.• Student must have performed nursing care activities for monetary compensation with the past 24

months for at least 8 hours under the supervision of a RN.• Student’s renewal application must be submitted on or before the last day of their birth month.• Student must have a NC Nurse Aide II listing number.• Student must have a Social Security Number.

If a student’s Nurse Aide II listing has expired in excess of 24 months, the student will be required to successfully complete a comprehensive Nurse Aide II program to be eligible for renewal.

Master Course List - HRD

CURRENT COURSE DESCRIPTION• This course provides employability skills training

for unemployed and underemployed adults. The curriculum framework is and the content of the instructional materials should focus on the following topics: assessing the individual’s technology literacy, understanding and developing a moderate comfort level of basic computer-use skills, using technology in developing and implementing job search strategies, researching career and occupational information, compiling and developing employment-related documents (resumes, cover letters, applications, and electronic employment portfolios), accessing governmental and educational resources, understanding the impact of social networking on employment, and emphasizing the role of technology in the workplace.

NEW COURSE DESCRIPTION• This course provides employability skills

training for unemployed and underemployed adults. The curriculum framework and the content of the instructional materials will focus on computer use skills as it relates to: developing basic keyboarding, word-processing, and internet awareness, learning technology based job search strategies, applying for employment online, and accessing governmental and educational resources and services.

HRD 3005 TECHNOLOGY AWARENESS

EFFECTIVE JANUARY 1, 2014

Master Course List - HRD

CURRENT HOURS & DESCRIPTION60 hrs recommended 72 hrs max

• This course provides employability skills training for unemployed and underemployed adults. The curriculum framework is based on a specific occupation and addresses one or more of the following topics: career exploration, job seeking and keeping strategies, entry-level skill awareness and development, and training success strategies including note-taking, test-taking strategies, reducing test anxiety, and preparing for certification exams and placement tests. This course may be linked either at the beginning or ending of an occupational course.

NEW HOURS & DESCRIPTION50 hrs recommended 60 hrs max

• This course provides employability skills training for unemployed and underemployed adults. The curriculum framework is based on a specific occupation and includes one or more of the following topics: career exploration, entry-level skills competencies, employability skills and job search strategies.

HRD 3004 CAREER READINESS/PATHWAYS

EFFECTIVE JANUARY 1, 2014

Master Course List - HRD

Impact of Change

• The change in the state record will require that the current course have an end date of 12/31/2013 and that the new course begin effective 1/1/2014. The impact to the local college:

• College must run XUIC to bring down the new version of HRD 3004• College must build all new local sections of HRD 3004 off of the new record• All local sections built off of the existing HRD 3004 course (S record) should end on or before

12/31/2013– Sections built off of the HRD 3004 (S record) that end after 12/31/2013 may create local issues during

changes, billing or grading processes one the end date (12/31/2013) has passed.• New courses ending after 12/31/2013 should be built off of the new HRD 3004 course

HRD 3004 CAREER READINESS/PATHWAYS

NEW PROGRAMS

The North Carolina Department of Health and Human Services (NC DHHS) received a federal Personal and Home Care Aide State Training (PHCAST) grant to develop, evaluate and disseminate a uniform core competency-based training program that addresses the workforce challenges and training needs of direct care workers in this state.

PHCAST Training• Phase I – Introduction to Direct Care • Phase II – Direct Care Worker• Phase III – Nurse Aide I• Phase IV – Home Care Nurse Aide Specialty – NAI professional credentials with DHHS

– NAR

Course materials: http://www.nccommunitycolleges.edu/Business_and_Industry/ConEd/PHCAST_Class_Materials.htm

Personal and Home Care Aide State Training

NEW PROGRAMS

Progression Program – Multiple points of assessment, exit and entry

Community College

Phase I Phase II Phase III

Phase IV

Asheville-Buncombe *Central Carolina * * *Central Piedmont *Coastal Carolina * * *Forsyth Technical *Mitchell * * *Roanoke-Chowan * *Sandhills * * *Southeastern * * *Stanley * * *Tri-County * * *Wake Technical * * *

Community CollegePilot Sites

Includes both pilot years Excludes Halifax CC & Cape Fear CC/Elder House

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HRD Course Offerings – New Opportunity

Microsoft IT Academy – Digital Literacy Certificate

The goal of Microsoft Digital Literacy is to teach and assess basic computer concepts and skills so that people can use computer technology in everyday life to develop new social and economic opportunities for themselves, their families, and their communities.

Whether you are entirely new to computing or have some experience, this curriculum will help you develop a fundamental understanding of computers. From using the Internet to sending e-mail or creating a résumé, the Digital Literacy Curriculum helps you develop the essential skills you need to begin computing with confidence.

NEW PROGRAMS

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Digital Literacy

Welcome to the Microsoft Digital Literacy curriculum. The courses help you learn the essential skills to begin computing with confidence, be more productive at home and at work, stay safe online, use technology to complement your lifestyle, and consider careers where you can put your skills to work.

Digital Literacy Certificate TestPass this test to get a personalized certificate showing you have learned the basics of using computers!

Basic CourseLearn the value of computers in society and how to use a mouse and keyboard.

Standard CoursesLearn about computer basics, the internet, productivity programs, security, privacy, and digital lifestyles.

Advanced CoursesLearn about creating an e-mail account and a great resume, searching the Web, and social networking.

NEW PROGRAMSHRD – MS Digital Literacy

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NURSE AIDE I and NURSE AIDE II - VLC

DHHS – Division of Health Care Personnel Registry Center for Aide Regulation and Education (C.A.R.E)

Updated State Approved Nurse Aide I Curriculum available at http://www.ncdhhs.gov/dhsr/hcpr/curriculum/index.html

Virtual Learning Center curriculum update: 2013 – 2014 cycle

PROGRAM UPDATES

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Educational institutions are shifting to meet demands for greater accountability and the capability to demonstrate measurable outcomes.

In an effort to lead this culture shift to authenticate rigor, relevancy and results, we intend to revamp the accountability and credibility model for Continuing Education.

The Workforce Continuing Education division will develop tools to assist colleges in implementing internal controls to address practical and planning issues around program accountability and credibility.

The operational results of this new focus will include increased accountability for stakeholders, established expectations, and demonstrable outcomes as well as the encouragement of the use of leveraged resources.

Accountability/CredibilityInternal Audit

Performance Measures

Eight Performance Measures1. Basic Skills Student Progress*2. Developmental Student Success Rate in

College Level English Courses‐3. First Year Progression4. Licensure and Certification Passing Rate5. GED Diploma Passing Rate*6. Developmental Student Success Rate in

College Level Math Courses‐7. Curriculum Student Completion8. College Transfer Performance

Adopted S.L. 2012-142

Professional Development

• Continuing Education Professional Development Opportunities– Senior CE Administrator Mentorship Program– Senior CE Administrator Monthly Update– CE Accountability/Credibility Forum– CE – CIS Roundtable

Mentorship OpportunityCE Senior Administrator MentorshipMentoring program to assist senior continuing education administrators in developing the knowledge, skills and networking resources essential to workforce professionals in leadership positions• Goals:

– Knowledge and Skill Transfer– Networking– Professional Development– Situational Guidance

• Focus areas:– Leadership– Program Development– Quality Assurance– Communication– Partnerships

• Initial group identified – first cohort to begin November 2013

Senior Leadership Call

• CE Senior Administration Monthly Call– October 24, 2013– November 25, 2013– December No Call– January 23, 2014– February 27, 2014

Accountability ForumAccountability/Credibility Forum (2 – 3:30 PM)Forum is designed to address leading issues, data driven conversations and relevant topics from the field. Audience may focus on different groups but intent will be on program accountability and credibility.

– November 7, 2013– December 5, 2013– January No Call– February 6, 2014– March 6, 2014– April 3, 2014– May 1, 2014– June 5, 2014

First Thursday schedule designed to pull information from the previous month’s WDLC, SBCC Board, and Senior CE Call

CE – CIS Roundtable

The purpose of the CE-CIS roundtable sessions is to discuss any current, upcoming or outstanding issues involving the Colleague CIS system. This may include SO changes/updates, best practices or trending issues relevant to the group.• Next session – January 15, 2014

Training Opportunities• NC Back to Work Regional Meetings

– October 1st : Catawba Valley CC– October 2nd : Forsyth Tech CC– October 7th: Nash CC

• NC Workforce Development Partnership Conference– October 16 – 18, 2013: Greensboro Sheraton Four Seasons

• HRD Training Academy– December 11 – 13, 2013: Greensboro Marriott

• Cognitive Behavior Intervention (CBI) Instructor Training (12/10 – 12/13)• CRC Boot camp

• NCCCAEA – LERN Project Management Institute– February 4 – 7, 2014: Raleigh (System Office)

• CE Senior Leadership Institute– March 24 – 25, 2014: Raleigh Doubletree Brownstone

Questions