राष्ट्रीय मात्स्ययकी विकास बोर्ड

National Fisheries Development Board (An Autonomous Body under the Government of India,

Ministry of Agriculture, Department of Animal Husbandry, Dairying and Fisheries) ‘NFDB Building’, Near Pillar No. 235, PVNR Expressway,

Inner Ring Road, Post: S.V.P. National Police Academy, Hyderabad – 500 052. Website: nfdb.gov.in Email: info.nfdb@nic.in

Tel: 040-24000201/177; Fax No. 040-24015568

_________________________________________________________________________________

No. NFDB/Admn/AMC/AQUA/2013 Date: 25.01.2017

INVITATION OF TENDERS

TERMS AND CONDITINS GOVERNING COMPREHENSIVE

ANNUAL MAINTENANCE CONTRACT FOR

MAINTENANCE OF 10 (TEN) FISH AQUARIA AND ONE

FISH POND IN NFDB OFFICE

Sealed quotations are invited on behalf of the Chief Executive, NFDB from

reputed and experienced agencies for providing comprehensive Annual

Maintenance of 10 (Ten) Fish Aquaria and one Fish Pond· in office

complex. The interes ted agencies are advised to visit the office complex

for ascertaining the details of location of the aquaria, etc.,and they are also

advised to visit Board's Website: nfdb.gov.in for the schedule of quantities

and terms and conditions, before quoting their prices. Earnest money

deposit to be submitted is Rs 10,000/- in the form of demand draft of a

scheduled Bank issued in favour of NFDB, Hyderabad . The last date for

submission of quotation is 13.02.2017 up to 3.00 p.m. and the quotations

will be opened at 4.00 p.m. on the same day. The Board reserves the right to

accept or reject any or all the quotations without assigning any reason

whatsoever.

(B.V.Balaji)

Senior Executive (A&F)

Phone: 040-24000201/177, Fax No. 040-24015552/24015568

Website: nfdb.gov.in email : info.nfbd@nic.in

राष्ट्रीय मात्स्ययकी विकास बोर्ड

National Fisheries Development Board (An Autonomous Body under the Government of India,

Ministry of Agriculture, Department of Animal Husbandry, Dairying and Fisheries) ‘NFDB Building’, Near Pillar No. 235, PVNR Expressway, Inner Ring Road, Post: S.V.P. National Police

Academy, Hyderabad – 500 052. Website: nfdb.gov.in Email: info.nfdb@nic.in

Tel: 040-24000201/177; Fax No. 040-24015568

___________________________________________________________________________________________________________

INVITATION OF TENDERS

TERMS AND CONDITINS GOVERNING COMPREHENSIVE ANNUAL MAINTENANCE

CONTRACT FOR MAINTENANCE OF 10 (TEN) FISH AQUARIA AND ONE FISH

POND IN NFDB OFFICE,RAJENDRANAGR,HYDERABAD 500 052

Sealed tenders are invited, on behalf of the Chief Executive, NFDB, Hyderabad

for entering into a COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR 10

(Ten) FISH AQUARIA AND ONE FISH POND INSTALLED IN THE NFDB OFFICE AT

RAJENDRANAGAR, HYDERABAD.

A. Last date for receipt of Tenders in the Office: Up to 3.00 PM on

1 3 . 0 2 . 2 0 1 7 B Tenders will be opened at 4.00 PM on 13. 02 .20 17 in the presence of

Tenderers,if any, present. C. The Tender form is available on website : nfdb.gov.in

The Chief Executive, NFDB, Hyderabad may, at his discretion, extend the last date by a

fortnight or for the period as may be required and such extension shall be binding on

tenderers.

1. Eligibility: The tenderers shall be engaged in (i) Production and servicing of ten

thousand fish,with registration certificate from Government.

(ii)providing similar services for the past 3 years to reputed Organizations, Govt

bodies,(List to be enclosed)

(iii) Should have minimum annual turnover of Rs 10 lakh from similar services

(iv) The Tenderer should be having Head quarters/Branch Office at Hyderabad,

Telangana with servicing facilities

Interested bidders may submit competitive rates in the tender form if they are in a

position to provide the requisite services in accordance with the requirements stipulated.

2. Scope of Work:

A. Initial renovation and maintenance of Ten Aquaria ( Marine-2,Planted-3, Brackish

water -1,Fresh Water – 4 ) and One fish pond with the highest standard of service and

as per the terms and conditions specified in the tender documents including cost of

consumables, equipment/ materials, labour, delivery etc and all taxes applicable from

time to time.

B. Supply of Ornamental Fish (Freshwater, Brackishwater, Marine) and Plants for Aquaria

with specific type and quantity as below on ongoing basis during the contract period:

(I) Freshwater Fish varieties

Guppy, Molly (Orange, Black, Sailfin), Platy, Gold Fish, Betta (Siamese Fighter), Angel Fish

(Gold/Pearl-scale), Barb (Tin Foil, Rosy Barb), Discus (Mandarin Passion, Blue, Red, Turquoise,

Haeckel), Oscar (Tiger, Fire Red, Copper Mosaic, Albino), Tetras, Sword Tail, Danio (Zebra), Cichlids

(Pearl, FM, RD), Gouramies (Blue/3-Spot, Banded, Pearl, Kissing), Red Rainbow, Parrot (Yellow, Red),

Freshwater Prawns/Shrimps (Macrobrachium spp., Grass Shrimp), etc.

Number of above mentioned Freshwater Ornamental Fish per Aquarium:

`` 2” fish @ 40 numbers or 3” fish @ 20 - 25 numbers or 4”+ fish @ 12 - 15 numbers’’

(II) Freshwater Plant varieties

Potamogeton, Vallisneria, Marselia, Hydrilla, Sagittaria, Ottelia, Water Lilies, Amazon Sword, Java

Moss, etc.

(III) Brackish-water Fish varieties

Goby (Glossogobius), Pearlspot (Etroplus), Glassy Fish (Ambassis), Target Fish (Therapon), Spotted

Scat (Scatophagus), Puffer Fish (Tetradon), Red Tilapia, Gourami (Albino, Giant) Prawn/Shrimp (Tiger,

White), etc.

(IV) Marine Fish varieties

Clown Fish, Scorpion Fish, Rabbit Fish, Damsel Fish, Wrasses Fish, Butterfly Fish, Fox Nose Fish, etc.

Number of above mentioned Brackish-water/ and Marine Ornamental Fish per Aquarium:

`` 1 ½” to 4” fish @ 12-15 numbers ‘’

(V) Pond Fish: Koi Carp 6”+ @ 20 - 25 numbers in the Fish Pond.

The 'Annual Maintenance Contract' shall be comprehensive in nature and Interalia include supply

of consumables,fish, etc., servicing and repairs /fixing,replacement of all the devices, mechanical

components, electronic parts of the Aquaria and Pond.

The term 'maintenance' shall also include rectification of all components/parts, problems/defects

and also include cost of all parts/repairs/replacements necessary for the proper

maintenance/functioning of the Aquaria,pond listed in the Schedules.. No extra charges for any

general wear and tear/spare parts, etc. shall be paid by the Board.

For regular and proper maintenance of the Aquaria and for instant response to the operational

issues, the firm will have to depute one qualified/well trained person on daily basis at the

NFDB Complex during 0900 hrs to 1800 hrs on all days. The person should be capable of

professionally maintaining, and servicing the Aquaria/pond as per the best standards. The contractor

shall provide him salary & other benefits including ESI/Medical Insurance to him in conformity with

applicable regulations. The Board shall not undertake any kind of liability on this account

The Contractor shall also comply with all the laws and acts of Central Govt and State

Govt. relating to the Contract.

The contractor should maintain separate log sheet for each type of equipment/service. Contractor

shall provide consumables and equipments required for this job. The Contractor shall record in the

log book details of maintenance and repairs of each incident of replenishment, equipment

malfunction, date, time of replacement and successful completion of service work and nature of

work performed or regular/ scheduled preventive maintenance as the case may be.

3.Bidders are requested to submit their offer in a sealed envelope containing the tender, EMD

and other relevant documents, super scribing as 'Tender for comprehensive annual maintenance contract for aquaria due on 13.02.2017 at 3.00 pm. There should be two envelopes one envelope will contain the signed tender documents and EMD of Rs 10,000/ by way of demand draft as Part-1 and the other envelope should contain Price Bid only as Part -II. Both the envelope shall be put in one bigger envelopes and shall be super scribed with the above Tender Reference No. This shall be sent to below mentioned address by registered post and Tenders if hand delivered should be put in the Tender Box available in the Reception of the

NFDB OFFICE COMPLEX on or before the due date and t ime of submission to : National Fisheries Development Board Pillar No. 235, PVNR Expressway, SVP National Police

Academy Post Rajendranagar, Hyderabad Telangana, 500 052.

4. An earnest money deposit (EMD) of Rs.10,000/- (Rupees Ten Thousand only),

in the form of a Demand draft drawn on a scheduled Bank in favour of Chief

Executive, NFDB and payable at Hyderabad must accompany the tender, without

which, tender will be rejected out rightly.

5. The tenderers may note that after submitting the Tenders, they cannot resile from their offer or modify the terms and conditions thereof. If the Tenderers fail to observe and comply with the stipulation, the amount of EMD will be forfeited. In the event of the offer made by the tenderers not being accepted, the EMD will be refunded at the earliest after expiry of validity/finalization of the tender.

6. The Schedules of the Tender Form in part-I & II should be returned intact

duly signed on all pages and pages should not be detached. In the event of the

space provided on the schedule form being insufficient for the required

purpose, additional pages may be added signed in full by the Tenderer.

The rates quoted in the tender should be written both in words and figures

failing which the same is liable to be rejected. Overwriting/erasing in rates to be

quoted by the Tenderer will not be accepted.

7. The following documents must be enclosed along with the duly filled in Tender form

so as to make the tender eligible to be considered.

(a) Registration Certificate of the Firm/Company from the Government (with servicing

facilities for ten thousand fish).

(b) Audited/certified Financial statements for the last 3 years i.e.2013-14,2014-

15,&2015-16

(c) Proof of last three years’ continuous experience of the Firm in the field providing

such services in Central Govt. Establishments/Autonomous Bodies of the Govt. of

India/Corporations of Govt. of India/reputed public or private Organizations.

(d) Certified copies of satisfactory rendering of services by the Tenderer issued by those

availing during the last three years.

(e) Proof of Headquarters/Branch Office at Hyderabad

8. The signatory of the Tender or other documents connected with the contract may

specify whether he signs it in the capacity of (i) a sole proprietor of the firm or

constituted attorney of such sole proprietor, or (ii) a partner of the firm if it be

partnership in which case he must have authority to refer to arbitration in case of

dispute(s), if any, concerning the business of the partnership whether by virtue of the

partnership agreement or power of attorney or (iii) constituted attorney of the firm if

it is a company.

9. The Board does not bind itself to accept the lowest or any other tender and also

reserve to itself the right of accepting the tender in whole or in part of the tender. The

Tenderers shall be made for the entire schedule of work.Other conditional tenders

will not be accepted.

10. The successful Tenderer (s) shal l deposit an amount of 25,000/ - (Rupees

Twenty f ive thousand only) as Performance Security including the EMD amount of

Rs 10,000/- for due performance of the contract immediately af ter rece iv ing a

communicat ion from the Board regarding acceptance of the tender. In the event

of fai lure to deposit the Performance Security within the prescribed time, the letter

of acceptance will be treated as cancelled and the EMD will be forfeited.

11. No interest on earnest money and security deposit shall be paid by the

Board to the tenderer.

12.The tender shall be quoted inclusive of Sales Tax or any other tax on material in

respect of this contract.NFDB wil l not entertain any cla im whatsoever in this

respect.

However,Service tax and service component of the contract shall be paid by the NFDB

as per the rules .TDS will be deducted at source from the Bill (s) of the Contractor as

per rules.

13. The acceptance of the tender wil l be communicated by FAX,mail or

any other form of communication. Formal work order will befo r w a r d e d a s s o o n a s

p o s s i b l e t h e r e a f t e r , b u t t h e i n s t r u c t i o n s i n t h e F A X / l e t t e r etc. issued earlier

should be acted upon immediately. If tenderer does not accept the offer and attend to

the work, after issue of work order by NFDB within 15 days, the offer made shall stand

withdrawn and the EMD will be forfeited.

14. The interested parties are advised to submit the tender after physical inspection of the

site, assess in detail requirement of tools,other components, manpower for providing the

service of maintenance. However, the tender should indicate only the lump sum amount in

respect of the services covered under the contract and individual rates for manpower to be

deployed, etc. should not be quoted. No request for alteration in the rate once quoted will

be entertained within the contractual period.

15. The successful firm/ company will be awarded contract initially for one year. The Board however

reserves the right to terminate the contract at any time without assigning any reason. The

decision of the Board in this regard shall be final and binding on the successful Firm/Company. The

firm entrusted with the work will have to do the work at the rates approved during the period of

contract. If for any reason, the firm is not able to do so, the work will be got done from some other

firm/ open market and the expenditure incurred on such repairs/maintainance shall be recovered

from the contractor.

The CE, NFDB reserves the right to reduce or terminate the period of the contract

or to extend its duration in the interest of the Board, without assigning any reasons

16. If the company opts to continue at the same rates beyond the period of one year the case may

be considered depending upon the performance during the contracted period and the approval of

competent authority of the Board.

17. On expiry of the contract period of one year, the firm will have to hand over the Aquaria in

perfect working condition to the Department, failing which suitable amount will be deducted from

the security deposit.

18. The contractor shall not transfer or sub-contract the tender under the contract

to anyone else. The contractor or his staff shall not misuse the premises allotted to

them for any purpose other than for which the contract is awarded

19. MODE OF PAYMEMT: - The contractor shall submit the quarterly bills with TIN/PAN

in triplicate for consolidated quarterly payment as per the agreed rate

20. Payment: Payment will be made after certification by the authorized officer of the Board and on

receipt of bill. No advance amount will be paid. Statutory taxes as applicable at source will be

deducted from the bill. All payments will be made by E transfer and contractor shall submit required

Bank details etc.

21. Deduction will also be made from the bill of the empanelled firm on account of any damages /

losses occurred during the service.

22. Any delay by the contractor in providing Annual Maintenance contract (AMC) shall make the

contractor liable to forfeit anyone or all of the following:

(a) Forfeiture of security deposit (or) (b) (b)Termination of the contract for default (or) (c) Damages as decided by the Chief Executive, NFDB

23. Arbitration

Any dispute or difference arising under this Contract shall be referred for adjudication at Hyderabad to a Sole Arbitrator to be appointed by C h i e f E x e c u t i v e , N F D B and the provisions of Arbitration Act, 1996 including any statutory modifications or enactment thereof shall apply to the Arbitration proceedings. The fees of the Arbitrator, if any, shall be shared equally by both the parties. 24.Jurisdiction: The Contract is subject to the jurisdiction of Hyderabad,Telengana state.

25. The successful Tenderer (Contractor) will have to enter into a contract agreement

with NFDB on a non-judicial stamp paper of requisite value.

26. The decision of the CE, NFDB shall be final in all respects of the contract and

binding on the parties.

(B.V.Balaji)

Senior Executive (A&F)

Part-I

Tender No. NFDB/Admn/AMC/AQUA/2013 Dated:2 5 . 0 1 . 2017

Tender Application

To

The Chief Executive

National Fisheries Development Board

‘Fish Building’, Near Pillar No. 235, PVNR Expressway,

Post: S.V.P. National Police Academy, Rajendranagar,

Hyderabad – 500 052

Sir,

Sub: - Tender for AMC of Fish Aquaria and Pond in NFDB –Reg.

S No

No

Description List of

documents to be

enclosed

1 Name of the Tenderer ID proof

2 Address of the Registered Office Address

proof

3 Address of the branch / office quoting against the Tender and

Telephone No`s

do

4 Year of commencement of business

5 Whether Sole Proprietorship / Partnership / Private Limited Co., /

Public Limited Co. & Reg No

Respective

Reg. certificate

6 Income Tax PAN no. Copy of PAN

7 latest Income Tax Return 2015-16 Copies of

Return/assesment

orders

8 VAT / CST Registration Number VAT/CST/ST

Reg.

certificate

9 Names of major organisations supplies made in the past 3 years

S No Name & Address Period Annual Billing

Rs lacs

Copies of

Work orders

10

Annual turnover/billing during: -

2013-14 : Rs.____________

2014-15: Rs.____________

2015-16 : Rs.____________

Copies of

captioned

Balance sheet

Of respective

years

11 EMD Details: D. D. No. ____________________

(DD to be drawn on any

Scheduled Bank) payable

At Hyderabad Date: ________________________

Amount `.10,000/-

Bank:

________________________

Branch:

______________________

Demand draft

12 Bank Details Name of the Bank and Branch & RTGS details of the

contractor

copy of Bank

Account

Place :

Date : Signature of Tenderer

Name:

Part-II

Tender No.No. NFDB/Admn/AMC/AQUA/2013 Dated:2 5 . 0 1 . 2017

Price Bid

To

The Chief Executive

National Fisheries Development Board, Fish Building', Near Pillar No. 235, PVNR Expressway, Post: S.V.P. National Police Academy,

Rajendranagar, Hyderabad-500 052

Sub: Quotation for Comprehensive Annual Maintenance Contract for Ten Aquaria and One Fish Pond-Reg.

Sir, With reference to the tender No. NFDB/Admn/AMC/Aqua/2013 dated 25.01.2017, I/We wish to submit our Tender for COMPREHENSIVE ANNUAL

MAINTENANCE CONTRACT FOR10 (TEN) FISH AQUARIA AND ONE FISH POND AT NFDB OFFICE,

Hyderabad at the following rates.

Amount in Words: Rupees

I/We have carefully read the terms and conditions of the tender and agree

to abide by the same in letter and spirit.

I/We agree for forfeiture of the EMD if I/we fail to comply with any of the terms

and conditions in whole or in part as laid down in the tender documents.

Yours faithfully, Signature Place: Name and address with seal Date: Mobile No:

S No Description of Job Rate per Month in Rs

Taxes Total Rs

1 (A)Initial renovation and maintenance of Ten aquaria ( Marine-2,Planted-3, Brackish water -1,Fresh water – 4 ) and One Fish Pond with the highest standard service and as per the terms and conditions specified in the tender documents including cost of Consumables, equipment, materials, labour, delivery and taxes, etc. as applicable from time to time including providing one qualified/trained personnel for the work (B) Supply of Ornamental fish and plants with specific mention of type and quantity on ongoing basis during the contract period

Total