national board meeting minutes · 10/13/2012 · carolina piedmont central new york gold coast...

National Board Meeting Minutes

Place:

Columbus Airport Marriott

Columbus, Ohio

Date &Time

October 13, 2012

8:30 am

Present: Name

P. Frank O’Hare, PE, PS Thomas S. Morisi Samir D. Mody, PE Charles L. Flowe, PE David W. Jones, PE Calvin W. Leggett, PE Shirley A. Stuttler Albert Algazi, PE George H. Willis, PE John W. Franz, PE Alice M. Hammond, PE Larry Ridlen, PE Nikki G. Reutlinger, PE Caroline Duffy, PE Michael R. Martin, PE David A. Greenwood, PE John L. Hetrick, PE Roland Nesslinger, PE Joshua Epperson, PE

Office

President First Vice-President Second Vice-President Secretary Treasurer Immediate Past President President’s Assistant Northeast Region Director Northeast Region Director Northeast Region Director Northeast Region Director Southeast Region Director Southeast Region Director Great Lakes and North Central Regions Director Mid-Atlantic Region Director Mid-Atlantic Region Director Chair, Technical/SCANNER Past National President Central Ohio Section Board

Absent:

Note: Actions of the National Board are highlighted in yellow.

Assignments or actions pending are highlighted in green.

I. Pledge

II. Welcome and Roll Call – P. Frank O’Hare, PE, PS

President O’Hare recognized Past National President Roland Nesslinger and Joshua Epperson from the Central Ohio Board of Directors. Epperson reported on the activities of the Central Ohio Section and provided a matrix (Attachment No. 1) that was developed by the section to keep the Section Board organized and focused on the activities that need

ASHE National Board Meeting

Columbus, Ohio

October 13, 2012 accomplishment throughout the year. The matrix has been very useful in keeping the section organized. President O’Hare also updated the Board on his visit to the Franklin Section to celebrate their 50th anniversary.

III. Approval of Minutes

June 10, 2012 National Board Meeting – Motion for approval by Martin, seconded by Willis. Morisi noted that he did not second the motion recorded on page 14 recommending a reduction in the number of Directors from the Northeast Region. The minutes were approved with that amendment. August 10, 2012 National Executive Committee Meeting - Motion for approval by Martin, seconded by Leggett and approved.

IV. Secretary’s Report – Charles L. Flowe, PE

A. Following is the current ASHE Membership List by Region/Section:

Northeast Region Albany 87 Altoona 188 Central New York 51 Clearfield 84 Delaware Valley 353 East Penn 118 First State 129 Franklin 202 Harrisburg 326 Long Island 33 Mid-Allegheny 107 New York Metro 140 North Central New Jersey 177 Northeast Penn 142 Pittsburgh 497 Southern New Jersey 199 Southwest Penn 293 Williamsport 151

Subtotal 3277

Mid Atlantic Region Blue Ridge 66 Carolina Piedmont 56 Carolina Triangle 243 Chesapeake 173 Greater Hampton Roads 108 N. Central West Virginia 31 Old Dominion 88 Potomac 170

Potomac Highlands 43 Subtotal 978

Southeast Region Central Florida 46 Georgia 336 Gold Coast 7 Middle Tennessee 177 Northeast Florida 194 Tampa Bay 98 Subtotal 858

Great Lakes Region Central Ohio 171 Circle City 49 Cuyahoga Valley 108 Derby City 64 Lake Erie 121 Northwest Ohio 41 Triko Valley 115 Subtotal 669

North Central Region Central Dacotah 116

Subtotal 116

Rocky Mountain Region Phoenix Sonoran 116

Subtotal 116


Columbus, Ohio

October 13, 2012 National Total 6014

This represents a decrease of 180 members since the June 10, 2012 National Board Meeting.

2. Statistical Breakdown of the Membership

Professional Status .............. .............................................................55% Government ........................ .............................................................13% Consultant .......................... .............................................................70% Contractor ........................... .............................................................. 6% Other .................................. .............................................................. 1%

3. Following are the Sections with unpaid assessments for 2011-2012:

Circle City

4. Following are the Sections with unpaid assessments for 2012-2013:

Circle City Carolina Piedmont Central New York Gold Coast Harrisburg New York Metro North East Penn Northwest Ohio Old Dominion Potomac Highlands

V. Treasurer’s Report – David W. Jones, PE

The Treasurer’s report is Attachment #2. An audit package was provided to all of the Board members. The accountant is performing a full audit of the books every year. The tax return including the form 990’s have all been filed for the fiscal year ending May 31, 2012.

VI. President’s Report – P. Frank O’Hare, PE, PS

June 9 - Attended ASHE National Conference at Seven Springs, PA and was installed as the 54th ASHE National President. June 10 - Chaired the ASHE National Conference at Seven Springs, PA. Announced the committee assignments for 2012-2013. June 24 - Central Ohio ASHE/APWA baseball outing at Columbus, OH. June 26 - Lunch meeting with Frank Bronzo, Great Lakes Region President, Akron, OH. July 5 - Supper meeting with George Willis, Northeast Region Board Member and Ben Reitz, Past President of the Pittsburgh Section.


Columbus, Ohio

October 13, 2012

July 5 - Lunch meeting with Bob Hochevar, Chair of the Constitution & By-Laws Committee, Akron, OH. July 17 - Met with Stefan Blum, Dave Jones & Scott Seaman concerning the final application to the US Patent Office for the ASHE logos. August 10 - Conducted Executive Committee Meeting at Stonewall Jackson State Park, WV. Appointed Philip Erbland, Tampa Section to NACE Committee. Minutes of this meeting are found on the website. August 10 - Met with 1st VP Tom Morisi and 2nd VP Sam Mody prior to Executive Committee Meeting at Stonewall Jackson State Park, WV. August 11 - Provided David Rast, Strategic Planning Chairperson, guidelines for the completion of the plan. August 30 - Met with Stefan Blum and applied on-line for the trade mark registrations for the ASHE Shield and Slant ASHE. Application cost = $550.00. Copy of application on file with National Secretary Flowe. September 6 - Participated in conference call with 1st VP Tom Morisi and 2nd VP Sam Mody. Discussed NAWIC as a partner organization for ASHE. September 10 - Discussed Section formation with ODOT Deputy Director, Steve Williams, P.E. Requested ASHE Packets from Public Relations. September 11 - Prepared for distribution to the National Board the Gene Smith letter. September 19 - Attended and spoke at Franklin Section's 50th Anniversary, Franklin, PA. Presented 50th Anniversary Award. September 25 - Attended Central Ohio's Annual Transportation CIP Luncheon, Columbus, OH September 26 - Emailed Jason Pagnard, Section President, Phoenix Sonoran congratulating them on a great newsletter. September 28 - Accepted the resignation of Rich Clifton as Chair of the New Sections Committee. September 29 - Attended and spoke at the 2012 Pittsburgh's Section's Past Presidents Banquet at the Lemont Restaurant, Pittsburgh, PA. O’Hare reported that he appointed Bill Brayshaw to the Partnering Committee as an ATSSA Liaison. Rich Clifton resigned as the Chair of the New Sections Committee. The search has begun for a replacement.


Columbus, Ohio

October 13, 2012

O’Hare reported that he has requested that Jones and Flowe were assigned the duty of investigating the financial impacts of offering reduced costs to student sections. They are to bring a report back to the January meeting.

VII. President’s Assistant’s Report – Shirley A. Stuttler

Forwarded (63) requests to join ASHE since the June meeting: (Mid-Atlantic Region = 15; Northeast Region = 25; Rocky Mountain Region = 3; Great Lakes = 5 and Southeast Region = 15). As per Calvin Leggett’s request, I sent the original notification and reminders to the Regions/Sections to submit nominations for National 2nd Vice President, Secretary, Treasurer and

three new National Directors that will need to be nominated. The Great Lakes, Northeast and Southeast Regions were requested to select a single nominee for National Director to help represent their Region for three-year terms.

VIII. Committee Reports

Strategic Plan Committee Report

Chairperson: David Rast, PE

Members: Larry Ridlen, P.E. (Board Liaison), Tom Morisi, Frank O’Hare, PE, PS, Samir Mody,

PE & Robert Peda, P.E.

David Rast distributed the Strategic Plan to the Board for review in August and received no comments. The plan assigns responsibility for meeting the Plan’s goals. Ridlen moved that the Board approve the Strategic Plan as presented (Attachment 3). Reutlinger seconded the motion and it was approved. The Board expressed their appreciation to David and the committee. The Committee was charged to monitor progress against the plan’s goal and report back at the National Board Meeting in Lake Placid in June, 2013.

New Section Committee Report Chairperson Richard Clifton,

Members: Samir Mody (Board Liaison), Al Algazi, Nicole Reutlinger, John Derr,

David Greenwood, David Bowman, Larry Ridlen & Caroline Duffy

Report relative to the restart of the Portland, OR Section: (Received from Samir Mody)

• Outreach to Smith Siromaskul following conversation at ASHE National Conference on July 23, 2012. Mody reported that he followed up with Smith last Wednesday. The next step is for Smith to assemble a formation committee.

• E-mail exchanges over next couple of weeks to schedule conference call between the two of us.

• Conference call held with Smith on August 8, 2012 to discuss his interest and availability to re-activate activities in this geographic area.

• The following materials were e-mailed to Smith after the call to familiarize him with the ASHE organization:

o Mini ASHE Brochure


Columbus, Ohio

October 13, 2012

o ASHE Map o This is ASHE – PowerPoint Presentation used for New Section Startups o New Section Startup Guidelines o Attendance list from March, 2010 presentation in Portland, OR by New Sections

Committee o Full contact list from prospective members located in Portland

• Actions: o Schedule a follow up call in 6 weeks after Smith had an opportunity to review the

materials (dates have been exchanged). o E-mail Smith a copy of the action plan (milestones on a monthly basis) used in the startup

of the Phoenix, AZ section (work-in-progress).

• Denver, Colorado – an individual from Colorado has joined ASHE as an at-large member and expressed interest in being part of the membership committee.

• Duffy reported on an “Ambassador Program” idea using retired National leadership with time to travel. Tom Bolte and Duffy discussed the plan and decided to try the program in the Great Lakes Region with the potential of expanding as a prototype for National.

• At-large members should be added to the committee core group.

National Constitution/By-Laws Committee Report Chairperson Robert Hochevar, P.E.

Members: David Greenwood (Board Liaison), Rich Weigand & George Willis

The committee is working to get all of the Section By-Laws submitted. The committee was assigned the duty of reviewing all of the National guidance documents for consistency and currency regarding regional structure and organization.

Legislative Review Committee Report Chairperson George Willis,

Members: John Franz, Jr., Calvin Leggett, Michael Martin & Al Algazi The legislative committee had a flurry of activity early in the quarter, in preparing a paper for the ASHE Board relative to our position on the Federal Authorization of Transportation Funding. Due to a quirk in timing, the Board did not meet to review this position. The good news is the Congress did pass Act (P.L. 112-141), which was signed into law by President Obama on July 6, 2012. Funding surface transportation programs at over $105 billion for fiscal years (FY) 2013 and 2014, MAP-21 is the first long-term highway authorization enacted since 2005. While shorter than desired, two years was a lot better than the short continuing resolutions we have been working under for the past four years. I anticipate a conference call meeting in the next quarter to begin implementing the items which have been defined as duties for the Legislative Committee in the Operations Manual. Further, we will be undertaking those items which support the initiatives outlined in the Strategic Plan.


Columbus, Ohio

October 13, 2012

Public Relations Committee Report Chairperson Sandra Ivory,

Members: George Willis (Board Liaison), Tom Morisi, Scott Seaman & Amanda Shumaker

LOGOS

Requests for Section and Region Logos continue to arrive. Tom Morisi answers requests and sends logos to Sections/Regions

DISPLAY/BROCHURE/POWERPOINT/WEBSITE/MEMBERSHIP FOLDERS

Display Booths – Request for booth includes:

• No requests, but there may be one from the Tampa Section soon Website – Working with John Hetrick, Tom Morisi and Craig Rock on format changes – See John Hetrick's report Brochure and Membership Folders/Inserts – Sent 12 packets and 12 ASHE notebooks to Frank O'Hare PowerPoints – Updates complete

SCANNER

• Proofed Fall issue There are two inserts that go into the Membership folder. They are a two-page colored map showing all ASHE Regions and Sections. This may be viewed on the ASHE website. The second insert is a two-page ASHE Membership form. Up until now, the files for both these items have either been printed by the individual/Section/Region requesting the Membership folders or Keller Engineers. I am suggesting/recommending that we have

them printed and when I send the folders, the insertions will already be included. The cost for 500 copies of each page is a total of approximately $750. I don't think we should get any more than 500 because of the addition of Sections changing the map and Section listings. I am also suggesting we purchase a second banner-type display (also on the website under display guidelines) at a cost of approximately $1,000. It is so much easier and cheaper ($13 to $40 vs. $70 to $125) to mail this smaller table top display with a table cover then the larger panel-type display. We still need the larger display for the Conference Region/Section display since this display can be customized and the banner-types cannot. My recommendations are:

Printing of four pages of insertions for the Membership folders - $750 approximately. This is within the Committee’s budget and does not need Board action. The Committee Chair is empowered to carry this out without any further action by the Board. Purchase of Banner table top display - $1,000 approximately – no Board action is necessary.


Columbus, Ohio

October 13, 2012

Website Subcommittee – Chairperson John Hetrick,

Members: Tom Morisi, Craig Rock & George Willis

The website has currently been updated and I want to thank everyone for their patience as our web master had a busy summer in the construction inspection field. National started to change Sections to the ashe.pro in September, as their old domains have expired. This will be an ongoing process for most of this next year. The committee chairman has also scheduled a meeting for the week of October 15th to at Keller’s office to do a QA review of the site. If anyone has suggestions or concerns please forward to John Hetrick at [email protected] and they will be reviewed and discussed during this session. The last four months has had a steady stream of visitors averaging approximately 700 per month with an average of 63% being categorized as new visitors. The committee will continue to make revisions and will continue to make it as real time as possible keeping in mind that we are a volunteer organization. As stated above please send all suggestions concerns to John Hetrick at his gmail account. There was a meeting held at Keller Engineers last week between Ivory, Rock, Morisi, and Hetrick regarding updating the website. They plan to use photos from past SCANNER articles with credit to the article producers. They hope to have the new website up and running before the next National Conference. Regarding ashe.pro, there was a problem with the Phoenix Sonoran Section’s website losing their domain name and going off-line. It was remedied within few days. Since then the Southwest Penn, Altoona, Harrisburg, Pittsburgh, and Potomac Highlands Sections have been moved to ashe.pro. The process is rather simple. Franklin must be moved prior to December. Sections without websites are waiting on National to provide a template and guidance for developing a website. Craig Rock will reach out to those sections. Any Region ready to develop a website may contact Craig and copy Hetrick. There are sections that are waiting for the conversion to ashe.pro to update their websites.

Membership/Student/CEU Committee Report Chairperson Richard Prentice

Members: Alice Hammond, (Board Liaison) & Michael Martin

MEMBERSHIP ~ Meets Goals #1 and 4 of the Strategic Plan

• The Committee Chair is still waiting for Arlene Halloran, the Insurance Agent, to send him their Flexi Plus Five insurance policy, Once he receives the policy he will give it to the ASHE National President for his signature. The Committee Chair has been trying to contact her since May 1st to find out where the policy is. There was discussion about the policy and what was holding up the policy. Hammond will contact Prentice to check on the status. The Secretary will distribute copies of the policy to all of the Sections and Regions upon receipt. Leggett requested that a synopsis of the coverage be provided.


Columbus, Ohio

October 13, 2012

• Richard Prentice answered five ASHE National Contact forms that were forwarded to him by Jennifer Summers. Four of the questions concerned memberships here in the United States and one was international.

• Richard Prentice developed a draft for an International At-Large Membership, as directed by the National Board in June. He forwarded the draft to Sam Mody in August for his comments before formally submitting it to the Board for their review. He is still waiting to hear from Sam.

CONTINUING EDUCATION ~ Meets Goal #5 of the Strategic Plan

• The National Directors are now reviewing/approving all Section and Region Technical Sessions. This is in accordance to the revised CEU Training Manual. Copies of these reviews/approvals should be sent to him for the National Repository. A list of the people awarded CEU’s or PDH’s must be maintained by the Section and/or Region hosting the event. Copies of these lists must also be forwarded to Richard for the National Repository

• The National Chair forwarded received a notice from IACET that our annual dues would be expiring on September 30th and forwarded it to Dave Jones for payment. He received an e-mail from Dave on September 19th saying it was now paid.

STUDENT CHAPTERS ~ Meets Goals # 1, 3, and 4 of the Strategic Plan

• The Committee Chair received a question from North Florida about Student Chapters that was forwarded to him by Sandy Ivory in September and answered the question on September 11th.

• Richard Prentice requests the National Directors to contact the Sections in their Region to see if they have anything new to report.

Member at Large Subcommittee

Chairperson Kevin Duris

Member: Charlie Flowe

7-31-12 - Conference call was held between Kevin Duris, Sam Mody and Dick Prentice to discuss the transferring information Sam and Dick had for the At Large Membership Committee. Sam forwarded the new At-Large Membership application. We discussed the list of potential committee members to support the committee. Those members interested in helping are Tammy Johnson and Sandy Ivory. Sam will forward the database of prospective at large members who have been compiled by Sam by geographic area. Sam forwarded the “This is ASHE “presentation in pdf format, the ASHE map as of 2010-2001, and the mini ASHE brochure from 2011. Dick Prentice will draft an At Large Membership application for members outside of USA. Target date for draft was for the October 2012 National Board Meeting. Dues will need to be discussed. Dues for At Large member from USA is $50 yearly with no initiation fee. Kevin will review the list of ASHE committees and identify which ones are impacted by the formation of At Large subcommittee. At a minimum, the following chairs of Operations & Oversight, Website and Constitution & Bylaws should be contacted. 8-10-12 - Kevin sent a marked up version of the At large Membership Application to Sam for approval from the Executive Board.


Columbus, Ohio

October 13, 2012

8-13-12 - Conference call was held between Kevin Duris, Charlie Flowe and Shirley Stuttler. Shirley will forward requests to join ASHE from our website, that are outside of current Sections, to Kevin instead of Sam Mody. 9-25-12 - Kevin received the At Large Membership database from Sam. Previous email was not received because it was considered spam. As of this date, Kevin has not received potential members to add to the database, last updated on 4-17-12. There were 112 potential members on the database that have been contacted, with no responses thus far. Leggett recommended that the Secretary draft a SCANNER article profiling our first at-large member and showcasing the opportunity for at-large membership.

Duffy requested a listing of the inactive members from the Secretary.

National Conference Committee Report Chairperson Gerald Pitzer

Members: Nikki Reutlinger, (Board Liaison), Shirley Stuttler, John Franz, Jr., Alice Hammond, &

Scott Jordon

The National Conference Committee held a conference call meeting on August 20, 2012. Minutes of the meeting are attached. The next conference call meeting is scheduled of October 1, 2012.

The budgets, action plans and summary reports for future conferences are found in the Future National Conference Reports that are part of the Board Minutes. The 2011 Orlando Conference Committee is still working on a final report for their conference and an article on the conference that will be published on the National web site whenever it is completed. Nikki Reutlinger is working with the Section to complete these last two items. The 2012 National Conference Committee is working to finalize their very successful conference. Key items remaining are the final report, updating of the data spreadsheet and an article for the SCANNER. The SCANNER article will also be posted on the National web site with some additional pictures. The conference was very successful financially.

The 2013 National Conference in Lake Placid is meeting regularly and appears to be on track. They have submitted an updated budget, progress chart, and committee reports. The 2014 National Conference in Bismarck is moving forward. The 2015 National Conference in Baltimore's Inner Harbor experienced a major problem with their hotel. Basically, the hotel backed out to accommodate another group. The Committee was able to locate another hotel, the Radisson, in the Inner Harbor, and successfully negotiated a contract with them. Jerry Pitzer toured the hotel with the Committee on behalf of the National Board and approved the selected location. There is no update on the 2016 National Conference in Pittsburgh and the 2017 national Conference in New York.


Columbus, Ohio

October 13, 2012

The National Conference Committee is currently working on updating the attachments to the conference guidelines. They will also be performing their annual review of the Conference Guidelines and, where appropriate, recommend revisions to the Guidelines.

National Conference Committee Conference Call Meeting - August 20, 2012

National Participants: Gerald Pitzer, Conference Committee Chair Nikki Reutlinger, Committee Member Richard Cochrane, Committee Member Alice Hammond, Committee Member 2012 Conference Participants: Perry Schweiss, Conference Co-Chair 2013 Conference Participants John Franz, Conference Co-Chair Mike Hurtt, Conference Co-Chair 2015 Conference Participants Roger Carriker, Conference Co-Chair Marco Avila, Conference Co-Chair 2011 National Conference Comments:

There were no representatives from the 2011 Conference to give a final report from the conference. However, Nikki indicated that the Section officers have changed and they are responsive to her requests. She will contact them about finalizing the conference. Jerry will provide Nikki with the final punch list of items remaining. 2012 Conference Comments:

Perry gave a summary of the Conference. They are in the process of finalizing the conference. The seed money from National has been returned and the floating $5,000 seed money has been forwarded to the Lake Placid conference. They are finalizing the data spreadsheet and the final conference report. Jerry asked about the article for the SCANNER which was due on July 15. Perry didn't know the status of that article. If it didn't go in, he will follow up on submitting it for the following issue. Overall, the conference was profitable and money will be returned to National. Final numbers should be available for the next National Board meeting in October. NOTE: As a follow up item, have all of the banners been returned? 2013 Conference Comments:


Columbus, Ohio

October 13, 2012 Mike reported that they have met with the hotel and everything is set. The hotel reviewed this year's hotel room usage and they are making arrangements with other local hotels to cover if additional rooms are needed beyond the current block of 500 room nights. Jerry indicated that next year's numbers will likely be 50% to 65% of this year's. They are working with the Olympic Board to arrange for bobsled runs on Thursday afternoon and have booked the Olympic facility for Friday night's dinner. The venue will overlook the Olympic ski jumps where practice jumps will be conducted during dinner. The Olympic ice arena will be open to our group for skating on Saturday afternoon. Their executive committee will meet on August 22 to go over budgets They are planning three tracks of technical sessions; 12 technical sessions. They have one keynote speaker. Jerry suggested they avoid political figures for keynoters. The web site is on line and hotel reservations are currently being accepted. They plan to use reg-on-line and have made initial contact. They are developing a sponsor/advertiser letter and are creating a mailing list. Perry indicated that they sent one letter which covered both sponsors and advertisers. A separate letter went out for exhibitors. They still need to finalize and print their letterhead before they can solicit. Jerry indicated they should begin work on their registration form. It always seems to take much longer than anticipated. This was confirmed by Perry. They also need to check on the status of their insurance. 2014 Conference Comments: No one from this conference participated in the meeting.

2015 Conference Comments:

The Conference is scheduled for May 27-31, 2015 at the Renaissance Hotel at the Inner Harbor. The hotel is directly across the street from the aquarium. They have signed the hotel contract and will be providing a copy to Jerry and Shirley. Currently, they are working to establish a line of credit with the hotel to eliminate the need for a significant deposit. They plan to solicit support from the sections within the Mid-Atlantic Region to support the conference. They have established a regional assessment of $3 per member per year through 2015 to use as seed money for the conference. Jerry indicated that they need to establish a preliminary budget soon. The budget is key to tracking and managing the conference. Next Conference Call: The next meeting is set for Monday, October 1, 2012 at noon.


Columbus, Ohio

October 13, 2012 Reutlinger noted that the 2013 Conference will not offer transportation from the local airports due to the long distance from the airports.

Technical/SCANNER Committee Report

Chairperson John Hetrick Members: Alice Hammond (Board Liaison), Sandra Ivory & Richard Clifton

The fall SCANNER was reviewed the week of September 24th. The fall magazine will be 36 pages with many good articles. Included are the National Conference Highlights and a Save the Date for 2013. Please continue to urge your sections to write articles for their magazine. Advertising is the highest that it has been in the last year mainly to the number of full page adds. For this quarter we made ~$1,000 which will help offset previous deficits. I am still waiting to buy that first free dinner to anyone bringing in new advertising to the SCANNER. Please review your customers and suppliers for new potential advertising sources for your magazine. Hetrick reported that they are investigating the potential of offering an electronic version of the SCANNER. A print version will continue to be offered, but there is the potential that many members might prefer to receive an electronic copy.

Operations Oversight Committee Chairperson Tom Brown

Members: Larry Ridlen (Board Liaison), John Franz, George Willis & Samir Mody

1) Board of Directors Responsibilities: We have reviewed the responsibilities outlined in the operations manual, materials which had been compiled previously by Shirley Stuttler and comments from existing Board members regarding their Responsibilities. The following positions have been reviewed by the Executive committee:

National President National 1st vice President National 2nd vice President National Past President National Secretary National Treasurer National Board National President’s Assistant National Secretary’s Assistant Regional President Section President Mody moved that the National Officer and Director roles be approved as developed by the Committee. Greenwood seconded the motion and it was approved. Corresponding roles for National in Section and Regions are still being worked on.


Columbus, Ohio

October 13, 2012

(No additional action.)

Committee Chair Responsibilities: Templates created and work has begun on positions. Several of the Committee responsibilities have been forwarded for Executive Committee review. Hope to have most completed and out prior to National Board meeting. (No additional action.)

Note: After completion of the above assignments, the Committee will need to draft and incorporate similar language for Regional and Sectional Operations. Work is in progress.

2) Reviewed Operations Manual and reported to Executive Committee: Need to finalize changes for Board review and approval. The Committee was charged to review and revise all of the various guidance documents for consistency.

Operations Manual Subcommittee Chairperson Shirley Stuttler

Member: Sandra Ivory Updates were made to the 2011-2012 Section Officers and National Board lists.

Nominating Committee Report Chairperson Calvin Leggett

Members: Charlie Flowe, Shirley Stuttler, David Greenwood & Domenic Piccolomini

A proposed future Regional Director Representation plan was presented to the Executive Committee at the August meeting. These proposals were discussed and guidance was provided by the Executive Committee on how to finalize. A report on the proposals will be made at the October meeting. Revised proposals are noted below. The letter requesting nominations for Regional Director’s for the Northeast Region, The Southeast Region and the Great Lakes Region as well as 2nd Vice President was sent out on July 27. Individuals have been nominated to-date for each of the positions except the Great Lakes Region Director. A full report on the nominations received will be made at the October 13 Board meeting. A time line of Committee nomination activities to-date and results are noted below. It is recommended that for next year (2014), there will need to be 2 nominees from the Northeast Region (currently held by John Franz and George Willis) one - 3 year term and one - 1 year term; 1 nominee from the Southeast Region (currently held by Nikki Reutlinger); and 1 nominee from the Mid-Atlantic Region (currently held by David Greenwood). Leggett moved approval of the committee recommendation with Morisi’s second. There was discussion clarifying that the short terms will count as a full term for the purpose of term limits. The motion was approved. The election of 4 new directors in this fashion in 2014 will correct the experience imbalance that currently exists and allow 1 NE Region Director to be replaced in each future year that the Region has 3 Regional Director Representatives. July Requirement - Send request letters for nominations for National Officers and Directors to all Sections and Region by August 1. Letter sent July 27, 2012.


Columbus, Ohio

October 13, 2012 September Requirement - Nominations for National Officers and Regional Directors are due to Nominations chair by October 1. Nominations received: 2nd VP – Bob Hochevar, Cuyahoga Valley, September 12; Alice Hammond, Altoona, September 20. Southeastern Region Director – Gregory Dutton, Northeast Florida, September 13. Northeastern Region Director – Alice Hammond, Altoona, September 20; Richard Cochrane, NE Penn, September 28 and Blair Stocker, Pittsburgh, October 1.

Great Lakes Region Director - None Received To-Date (Thomas Bolte was nominated after this report was submitted.)

Recommended Interim Plan for Board Representation until Such Time as Each Region has 1 Director: (This plan was approved by the Executive Committee during Executive Committee Meeting yesterday).

• In order to allow regions adequate time to plan for succession in their National representation, it

is proposed that the yearly distribution of Board members be decided for the 2nd year out so that

any Board action adjusting representation will not affect the immediate next year’s elections, but

only the following years.

• With the stated goal of ultimately having 1 Board Member per Region, that the Board take no

action to increase the Board representation of any region beyond 2.

[The effect of this is that the current planned distribution of 2 Board members each

for 3 regions and 3 Board members for 1 region would only be adjusted to allow

representation in new areas currently without representation]

• As an interim step, when there are 5 active Sections located west of the Mississippi River, that a

temporary Western Region be created. This region will have a Board member and be treated as a

Region until such time as a planned region west of the Mississippi reaches the required number of

Sections and membership to be officially recognized. At that time the Western Region may be

dissolved by the Board.

• Those Regions currently without a National Board member become eligible to be officially

recognized and nominate a candidate for the National Board when the region has three or more

Sections and at least 300 members.

[The Great Lakes Region has 7 Sections and 685 members with 2 Board representatives.

The Southeast Region has 6 Sections and 925 members with 2 Board representatives. The

criteria stated above would assign a representative to regions that meets roughly ½ the

current membership levels of those 2 regions.]


Columbus, Ohio

October 13, 2012 Morisi made a motion to reconsider the action to reduce the number of National Directors from the Northeast Region that was approved at the June 10, 2012 National Board Meeting. Algazi seconded the motion and the floor was opened for discussion. Mody voiced concerns from the Region. The Region is not ready to move to the next level of organization. He requested that the Board give the Region one more year to get their house in order. After another year, move forward with the committee’s recommendation. An amendment to the motion was offered to increase the Board size to 10 National Directors for one year only with two Directors from the Great Lakes Region and four Directors from the Northeast. Discussions continued with opponents stating that all of the Regions are dealing with the same growing pains and that the National Budget is inadequate to support another Director. Proponents reiterated that the year is needed to properly allow a new Regional structure to be implemented. The question was called and the motion failed on a vote of 6 affirmative and 8 negative.

Budget/Audit Committee Report Chairperson Thomas Morisi

Members: David Jones, & Samir Mody

No Report – A Budget Committee meeting is scheduled for October 12, 2012 at 2:30 prior to the Executive Board meeting.

History Committee Report Chairperson Shirley Stuttler

Members: Stephen Lester, Charlie Flowe & Sandra Ivory

The 2011-2012 chronological term and Calvin Leggett’s President’s term information was updated following the June National Board Meeting and copy provided to Secretary Flowe for his records. I requested those Regions/Sections who have not yet provided their updated history information to do so as soon as possible in order for our records to be kept up-to-date. To-date, only Circle City, Potomac

Highlands and New York Metro Sections have not submitted their revised history. No Regions

have provided their information.

Partnership Committee Report

Chairperson Thomas Morisi

Members: Samir Mody, John Hetrick & Philip Erbland

President O’Hare appointed Philip Erbland as ASHE’s representative with NACE at the August Executive Board Meeting. Draft guidelines for ASHE Partnerships have been developed and distributed to committee members for review. Those guidelines will be discussed at a committee meeting scheduled for October 12, 2012 at


Columbus, Ohio

October 13, 2012 1:00. We hope to finalize them and send them out to the National Board for review and adoption at the January meeting.

John Hetrick and Bill Brayshaw are the ATSSA partnership liaisons. Philip Ergland is the NACE liaison. A meeting is scheduled between Ergland and NACE representative Brian Roberts.

National Membership Database

Members: Charlie Flowe, John Hetrick & Jacob Morisi

The National Membership Database was rolled out to the Section Secretaries in May via a webinar hosted by JM Server Solutions. The database was made available to the individual ASHE members in conjunction with the receipt of their summer 2012 SCANNER which contained access instructions for record access. We have had a few members correct their information thus far and several of the Section Secretaries have verified and corrected their rosters. We still need to revise the National Website to link members trying to correct their personal data to the database rather than creating an e-mail to the National and Section Secretary. Some bugs have been discovered and corrected as the usage has increase and there are still a couple of corrections that need to be made. There have also been a couple of requests for potential improvements made. Overall, the database has been well received thus far.

IX. Unfinished Business

A. Trademarking ASHE Status – O’Hare The trademark submittal was made in August with a response expected by the end of the year.

B. Exposure Grant Application Guidelines Update – O’Hare The Exposure Grant Applications Guidelines update is in progress.

C. Guidelines to Move Section Websites to ashe.pro – Hetrick Development of the guidelines is in progress.

D. ASHE Political Position Paper – Willis With the passing of the two-year transportation bill, the urgency of the position paper was reduced. The paper revision is in process, but needs to be actively moving forward again.


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October 13, 2012

X. New Business

A. Banner Badge for Longevity Recognition – Morisi Resulting from discussions around Altoona’s 50th anniversary, Morisi recommended that National consider awarding some sort of a badge to add to those Sections that have reached their 50th anniversary. The Board concurred that this was an excellent idea. O’Hare charged the P/R Committee with designing a permanent banner badge for recognition of 50th anniversaries.

B. New Sections Chair/Committee – O’Hare The New Sections Committee Chair has resigned. O’Hare requested that anyone who was interested in chairing this committee submit a resume directly to him for consideration.

XI. Regional Reports – Included as Attachment No. 6

A. Northeast Region

Algazi, Willis, Franz, Hammond

B. Mid Atlantic Region

Martin, Greenwood

C. Southeast Region

Ridlen, Reutlinger

D. Great Lakes and North Central Regions

Duffy

E. Rocky Mountain Region

Pitzer

XII. Upcoming Meetings

Executive Committee Meeting – January 18, 2013 – Tampa, Florida, Texas National Board Meeting – January 19, 2013 – Tampa, Florida Executive Committee Meeting – April 19, 2013 – Philadelphia, Pennsylvania National Board Meeting – April 20, 2013 – Philadelphia, Pennsylvania National Board Meeting – June 9, 2013 – Lake Placid, New York

XIII. Adjournment – 11:45 am.


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October 13, 2012 Attachments:

#1 Central Ohio Activity Matrix #2 Treasurer’s Report #3 Strategic Plan #4 National Conference Reports #5 2013 National Conference Budget #6 Region Reports

Respectfully submitted, Charles L. Flowe, PE National Secretary


Columbus, Ohio

October 13, 2012 Attachment No. 1


Columbus, Ohio



Columbus, Ohio


AMERICAN SOCIETY OF HIGHWAY ENGINEERS (ASHE)

“ASHE: THE FORUM FOR HIGHWAYS”

2012-2015 STRATEGIC PLAN

Since 1958, ASHE has established itself as the only organization that represents all interests, public and private, within the highway industry. Evidence of our success is apparent in the activities and industry interaction seen throughout the Regions and Sections that comprise the organization. As we look to the future, we must continue to focus on those activities that have contributed to the continued success of the organization as we plan the future stability and growth of ASHE. These activities include:

• Expansion and growth in new geographical areas and within our current areas of strength.

• Maintaining appropriate representation from all sectors of the highway industry within our membership.

• Elevating the influence and image of ASHE within the highway industry.

• Assuming a leadership role in promoting careers related to the highway industry.

• Become the forum of choice for discussion of highway industry related issues including project delivery, policy and politics.

• Promote fellowship and information exchange between members in all sectors of the highway industry.

• Form strategic alliances with other organizations when appropriate.

• Assure the governing documents are current and relevant to the vision, mission, and values of ASHE.

The foregoing actions have served to maintain and continually reaffirm the Vision, Mission and Values of which are stated below.

VISION The American Society of Highway Engineers will become a nationally recognized forum for the highway industry by:

• Increasing ASHE visibility;

• Promoting careers in the highway industry;

• Increasing and expanding membership;


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• Balancing membership diversity;

• Providing value to its members; and

• Maintaining the values of ASHE

MISSION Provide a forum for members and partners of the highway industry to promote a safe, efficient and sustainable highway system through education, innovation and fellowship.

VALUES Diversity: We value, respect and include people from all sectors of the highway industry.

Innovation: We encourage innovation in the highway industry by providing educational opportunities and participating in technology transfer.

Integrity: We conduct ourselves responsibly, ethically and honestly.

Fellowship: We value the opportunity to interact with our members and all partners in the highway industry.

Quality: We strive for the highest quality in our membership services and partner relationships.

This Strategic Plan focuses on five primary goals that will serve to continue the preservation of the Vision, Mission and Values of ASHE.

PRIMARY GOALS

1. Improve Internal Communications Improving and maintaining communications within ASHE, from the National Board to our members within the Regions and Sections, is essential to retain consistency in the operations, visibility and recognition of the organization as the highway forum of choice. As we expand the Regions and charter Sections in new geographical areas, there must be a focus on whom ASHE represents as a national organization while maintaining the strength and flexibility of the Sections. It is the responsibility of the National Board to provide the tools, guidance and assistance needed to support the new members and Sections.

a. Strategies:

i. Maintain a Tool Box with a defined set of tools to assist Regions and Sections with their operations. Tools should be easy to use and understand to ensure that they are used in a consistent manner by all Regions and Sections.


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ii. Keep the Tool Box in a central location that is easily accessible by Region and Section officers

iii. Utilize social media such as the Website, SCANNER, LinkedIn, Facebook, Twitter, etc. at the Section, Region and National levels to communicate key information such as current events, recognition of members, Sections and Regions and other important announcements.

iv. Ensure that the Regions and Sections are functioning in a manner that is consistent with the ASHE Operation Manual as established by the National Board.

v. Provide financial support to the Regions and Sections for activities that support the ASHE Vision, Mission Statement and Strategic Plan through exposure funds and the ASHE National Grant Program.

b. Actions:

i. High Priority

1. Develop and publish on the National website a list of the current tools that are available for use in the operation of Regions and Sections and include a verification of when the tools were last updated.

2. Identify what additional tools are needed by circulating the list of tools to the Regions and Sections and requesting input. Revise existing tools and develop new tools as requested and appropriate.

3. Improve the accessibility of the available tools that have been developed for use by the Regions and Sections ensuring they are easy to find by all ASHE members.

4. Develop a communication plan that defines how ASHE National and the Regions and Sections should use social media to improve communication. Gather feedback from members on what they feel is working and what is not working.

5. Improve communication to the Regions and Sections about the purposes and uses of exposure funds and the ASHE National Grant Program.


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6. Provide new Section officers with a training program and or a mentor program that ensures they can quickly transition into their new position.

ii. Medium Priority

1. Develop communication tools to provide:

a. “ Did you know?” announcement to the membership that will provide updates on

• Random information

• Communicate opportunities for recognition b. Consistent communication from the National

President to the membership on such topics as:

• Welcome to new officers w/ links to key information

• Regular president updates to the membership

• Open discussion forums c. National calendar that can provide:

• Dates of National, Regional or Section technical or social events

• Dates of deliverables for operational activities (National / Regions / Sections)

2. Improve the interaction of the National Board to continuously interact with the Regions and Sections to ensure that they are knowledgeable about what is available and how to access the tools

3. Use Social Media tools to promote interaction with members on how National can provide support on operational items within the Regions and Sections.

iii. Low Priority

1. Have the Regions develop an operation guideline on how they will function to ensure total representation with two way communication to the Sections.

2. In order to continually improve the quality of Grant submittals, provide for a feedback loop after grants have been selected to provide information to regions and sections on why certain grants were successful and others were not selected.

2. Improve External Communications


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Equally important to maintaining the visibility and recognition of ASHE within the highway industry is the implementation of communications external to the organization. For ASHE to maintain and improve its position in the highway industry, the organization must promote its value, as well as the value of the highway system, to entities both within and outside of the organization. We must support and promote discussion and decisions that sustain quality in our transportation system through meaningful dialogue with Federal, State, and Local legislators, transportation agency leadership, and key industry representatives. Enhance and exploit the respect ASHE has earned since its inception with a focused/proactive communication program that benefits the highway industry, transportation decision makers, and the growth and recognition of ASHE.

a. Strategies:

i. Maximize the efficient use of communication tools already available to the National Board, such as the SCANNER, exhibit booth, National website, Inside Lane, email blasts, position papers, strategic alliances, and the National Directors, aligning the proper tools with the target audience.

ii. Introduce communication tools not previously utilized by the organization such as social media, outdoor advertising, print and other media, aligning the proper tool with the target audience.

iii. Support and promote critical transportation policies and funding issues through legislative networks and by educating the general public on the value of these policies and issues.

iv. Recognize special achievements within the highway industry.

v. Actively pursue ASHE sponsorship or co-sponsorship of transportation related conferences.

vi. Promote the value of highways to the general public and other organizations dependent on the highway system such as auto dealer associations, trucking associations, chambers of commerce, etc.

vii. Promote the value of ASHE, including networking opportunities, potential for career development, leadership experience, and technical training, to employees of member organizations, other professional organizations, contractors, and transportation officials.

b. Actions:

i. High Priority


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1. Develop a marketing plan that is consistent with realizing the goals of the Strategic Plan, and effectively utilizes all potential communication tools to promote the value of ASHE and highways to the target audience.

2. Update guidelines for the use of the exhibit booths which address, at a minimum, the following: (application for approval)

• Go/no go criteria

• Approval of the potential audience

• Information to be disseminated

• Information to be included with the booth at all times

• The use of a common person or group of people that are trained and effective at maning the booth.

3. Develop criteria to evaluate the benefit and establish guidelines for strategic alliances, sponsoring or co-sponsoring transportation conferences, and joining industry and industry-related organizations.

4. Outline a plan for the organization to prepare position statements on appropriate legislation or transportation policy issues for distribution using suitable external communication tools.

ii. Medium Priority 1. Establish a list of external communication tools that are

available to our Sections and Regions and promote the use of these tools by those entities.

2. Identify the value of ASHE and what makes ASHE unique from other organizations, building upon what is presented in current promotional material and incorporating this information into all new promotional material and media.

iii. Low Priority 1. Develop a Legislative Review editorial section in the

SCANNER and other multimedia sources such as the LinkedIn page.

2. Investigate the development of a National Achievement Award to recognize projects for special achievements in the highway industry.

3. Establish Strategic Alliances


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The visibility, credibility and expansion of ASHE will also be realized through collaboration with other established industry associations. Strategic alliances with organizations that share similar positions on transportation policy and funding issues will serve to elevate the awareness of ASHE, provide a stronger voice and expand the opportunity for sharing resources and services.

a. Strategies:

i. Establish and maintain relationships with those organizations that best compliment the Vision, Mission and Values of ASHE.

ii. Establish and maintain relationships with the Local, State and Federal Transportation Agencies within the Regions and Sections of ASHE.

iii. Establish and maintain relationships with contractors, utility owners and material suppliers.

b. Actions: i. High Priority

1. Develop a plan for strategic alliances with other professional organizations

a. Develop a list of potential organizations and rank

i. Define goals of give/take

ii. Provide guidance from the National Level and promote sections to follow suit.

2. Promote co-sponsorship of conferences and events with preferred organizations

3. Seek out and identify smaller, local organizations that may want to reside under the umbrella of ASHE to develop a national identity.

ii. Medium Priority

1. Prepare strategy for establishing collaborative alliances with Transportation organizations.

a. Establish a section goal to have a minimum of one agency representative in a leadership position within the next two years and to continue to promote involvement from these agencies.

b. Determine how National can support Sections in this goal.


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c. Consider whether the term “Local” is innocuous by design, or whether it should be better defined.

2. Establish a communication network amongst members and potential members which can be accesses at every level.

a. Solicit input on how we can better collaborate at all levels.

b. Determine the viability of hosting a discussion board of some type

3. Evaluate the establishment of an Agency project award for recognition of excellence and innovation.

a. Short Term - Develop a project recognition award which can be presented at the section level.

b. Long Term - Develop a National project recognition award to be selected from Section award recipients.

4. Prepare strategy for establishing collaborative alliances with contractors, utility owners and material suppliers.

a. Develop a plan for establishing an alliance with a national contractor organization or a local affiliate.

i. Within the following six months, develop recommendations which guide Regions and Sections in pursuit of this goal.

5. Solicit feedback from Regions and Sections to help determine the best way to provide a network of support.

6. Develop a list of specific goals to support the strategic plan.

7. Establish a communication network amongst members and potential members which can be accessed at every level.

8. Develop strategy to increase membership and participation from this group at the national level.

4. Expand and Retain Membership Strength and Viability In order to fulfill the Vision of ASHE, as stated in this Strategic Plan, the organization must expand into new geographical areas. However, as ASHE expands into other locations there must also be a focus on maintaining the strength, viability and growth of the existing Sections. The health of the


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existing Sections must be nurtured by the National Board and Regional Boards. Retaining all members is critical to supporting growth within the existing Sections, as well as the expansion of ASHE.

a. Strategies:

i. Develop and promote to the Sections and Regions a value oriented membership strategy which clearly defines the tangible and intangible benefits of membership and focuses on building those benefits on an ongoing basis.

ii. Define the sub-segments of the highway industry and develop specific outreach programs.

iii. Provide support and guidance to the Sections to assist with the retention of existing members.

iv. Investigate a company/organization funded membership sponsorship program.

v. Expand ASHE geographically based upon a metropolitan/member at large focused strategy. Promote member recognition.

b. Actions: i. Monitor renewal rates of first year memberships. ii. Encourage all sections to survey members to know what

benefits, services, and programs they value every three years for incorporation by the Section, Region or National.

iii. Develop a retention and section recovery plans that that includes ASHE’s value to members.

iv. Measure success of communications/messages and adjust regularly for improved results.

v. Use appropriate electronic methods such as email, social media and websites to disseminate information to members including but not limited to member recognitions.

vi. Maximize use of the SCANNER to focus on membership issues and the success of members.

vii. Promote recognition of members and organizations at the Section, Regional and National level through the use of electronic media, Scanner and National Conferences.

viii. Develop specific outreach programs for membership growth and retention of educators, students, government employees, contractors, suppliers, consultants, and retirees.


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ix. Develop company/organization funded membership programs.

x. Develop guidelines for a hardship membership category.

xi. Develop websites templates for potential New Sections.

xii. Complete development of the Member-at-Large category including development of the benefits for membership with ASHE.

xiii. Define a maximum of three metropolitan areas where the resources of the National Board’s New Member Committee will be focused during a defined one year period, subject to review.

xiv. Use the Member-at-Large data to develop new sections in the areas not defined for focus by the New Member Committee

xv. Development of a New Section’s Mentoring program with National Board representation.

5. Promote Education and Technology Transfer Education, innovation and fellowship are the key elements of the ASHE Mission Statement. The core principle upon which this organization was founded relies upon continuing education and information transfer amongst the diversified partners within the highway industry. The continued growth and expansion of ASHE relies on the promotion of education and technology transfer.

a. Strategies:

i. Use multimedia opportunities to distribute project experiences of interest to existing and prospective members, and to industry leaders.

ii. Promote the use of the multimedia to disseminate externally and internally information of interest that supports quality and innovation in the design, construction, maintenance and operation of highways.

iii. Encourage sections to provide technical seminars to the membership.

iv. Encourage the development of young engineers through special young engineers events, mentoring and leadership training opportunities.

v. Encourage the sponsorship of scholarships.

vi. Engage students early to promote highway industry careers.

b. Actions: i. High Priority


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1. Make the SCANNER available to the membership, prospective members and industry leaders in PDF format through email and/or web page link.

2. Provide ASHE National website links to educational oriented websites, including:

a. National Highway Institute b. Transportation Curriculum Coordination Council c. Transportation Research Board d. AASHTO Bookstore e. Federal Highway Administration

3. Develop a shared calendar and guidelines to publicize a list of technology and educational events.

ii. Medium Priority 1. Provide round table discussions at the National

Conference as an educational opportunity to discuss what successful sections are accomplishing.

2. Investigate the use of webinars to disseminate technical information and as a way to increase membership.

iii. Low Priority 1. Develop a Tool Box of scholarship best practices for

sections use. 2. Improve the network of information sharing for

developing student sections. 3. Develop a Tool Box to assist sections in promoting the

highway industry to student groups beginning at the earliest possible level to advance engineering and the highway industry.


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NATIONAL CONFERENCE REPORTS - October 13, 2012

2012 ASHE CONFERENCE Seven Springs Mountain Resort - June 7-10, 2012

by Perry Schweiss & Clayton Stahl National Monitor - Kevin Duris

A statement saying the final report is being developed and that the summary article was prepared and submitted for the next Scanner.

2013 ASHE CONFERENCE Crowne Plaza Resort & Golf Club, Lake Placid, NY - June 5-8, 2013

by John Franz & Mike Hurtt National Monitor - Richard Cochrane

Subcommittee Report: December 2011 Subcommittee: ADVERTISING

Subcommittee Chair: Charlie Liggett Subcommittee Members: Christina Douglas The Advertising Subcommittee has met once in 2011. We lost a key member of the committee, but have gained a new member. The committee currently stands at two people. The committee has established an advertising budget of $28,000. There may, however, be some duplication with the Publicity Committee, and this budget may be reduced. We have researched the layouts of past program books and are gearing up to begin solicitations subsequent to the 2012 conference. We are still developing solicitation lists to include companies, organizations, and ASHE Sections/Regions for printed Conference programs. Coordination with other committees is required to establish a minimum quota of income from advertisements. We’re hoping to firm that up with our conference chair meeting in February of 2012. We have yet to establish a schedule of mailings, and follow-up. A coordination meeting to include the Executive Committee Members and Subcommittee Chairs is planned for February of 2012 at which we can solidify more of the advertising planning. The advertising subcommittee plans to meet after the February Chairs coordination meeting.


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Subcommittee Report: May 2011 Subcommittee: ENTERTAINMENT Subcommittee Chair: Gene Cilento Subcommittee Members: Dave Facchini, Lisa Westrick, Jessica Sweeney, Grey Roy and Sheila Trasente The Entertainment subcommittee has not met yet. The committee has established an entertainment budget of $35,000. They have researched some of the entertainment options done in previous conferences and found they won’t work in Lake Placid, such as the riverboat cruise and baseball game at Cincinnati or tours of the Kennedy Space Center or Gatorland in Orlando. It will be interesting to see what next year’s conference in PA will do without having access to big-city entertainment options. In June, we’ll also be outside of the winter-related seasonal offerings in the Adirondacks….that’s why they will talk to the Lake Placid Chamber of Commerance people at the appropriate time. Maybe some of the Olympic venues could host a tour….or maybe a skating night. This is one committee that needs to wait a bit longer before much of the activity will take place. The following activities are yet to be completed:

1. Research the popularity of different types of entertainment programs at prior ASHE Conferences. The National Board will share experience if needed.

2. All entertainment should appeal to the broad age range of ASHE participants. 3. Plan all organized entertainment for Conference with assistance from Program Committee.

See “Suggested Conference Format” to determine the times and activities where special entertainment is suggested.

4. Activities that require consideration are as follows: a. First evening reception. b. Presidents’ Luncheon. c. Opening session. d. Second evening dinner and entertainment. e. Third evening annual banquet and entertainment. f. Coordinate with Transportation Subcommittee for off site activities. g. Coordinate with Facilities Subcommittee for onsite activities.

Subcommittee Report: July 26, 2012 Subcommittee: EXHIBIT

Subcommittee Chair: Tom Lichtenthal Subcommittee Members: Kevin Rooney & Barry Dumbauld Work completed to date:

• Prepared exhibit flyer, floor plan layout for exhibitors and exhibitor application form

• updated the attached budget to reflect new booth pricing


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Work remaining:

• Send Exhibit solicitation letter to potential exhibitors (Aug. 2012)

• Track exhibitor applications (fall 2012)

• Submit list of Exhibitors to hotel and draperies rental firm (3 weeks before event)

• Confirm exhibitor list ( 1 week before event)

• Assure booths are setup ( 1 day before event)

• Meet and greet exhibitors (day of event)

• Maintain booths etc. (during event)

• Clean up and removal ( post event)

• Final invoicing and payment ( 2 weeks post event) Subcommittee Report: August 2012 Subcommittee: FACILITIES Subcommittee Chair: Michael Hurtt Subcommittee Members: Scott Chenet & Tony DaRin No meeting of the Facilities Subcommittee was held recently. Michael Hurtt visited the Crowne Plaza on September 25, 2011, again on January 6, 2012, and most recently on August 1, 2012. Mike met with the facility staff and has been able to finalize all the meeting space requirements and finalize a conference schedule based on the room assignments at the conference center. The Crowne Plaza was able to pull the Seven Springs hotel information and was concerned regarding the number of rooms reserved for each night. They felt that our number was too high on Wednesday and too low on Thursday. After discussion, the room count was reduced from 100 to 75 for Wednesday night, and increased from 200 to 240 on Thursday night. The guarantee room count will be finalized one month prior to the conference. Initially the hotel was concerned that they would not be able to provide more than 210 rooms on Thursday based on a wedding party previously booked. They are looking to their other local hotel partners to find alternative off-site rooms that would be discounted, and likely offered to our exhibitors. The committee will need to follow up on this issue once the Crowne Plaza gets back to us. Also during the August visit, it was determined that a fourth breakout was available so all technical sessions could be accommodated on Friday, rather than spill over into Saturday. Any sessions on Saturday would be reserved for off-site technical tours. Lastly, the issue of banner hanging was discussed. The hotel will require the banners to be hung in advance (as done normally) rather than during the opening session where we were thinking about a flag (banner) ceremony where the banners would be paraded in like the Olympic opening ceremony. The Crowne Plaza recently provided a link to their hotel registration that was forwarded to the PR committee for inclusion on the 2013 website.


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During the next visit to the facility, the subcommittee should discuss the Banquet Event Order with reference to food services and the menu which includes breakfast, box lunches and dinner. Discussions regarding the Set-Up/AV requirements in the prospective rooms along with billing procedures should be discussed as well. BUDGET – attached

2014 ASHE CONFERENCE Central Dacotah

Best Western Ramkota, Bismarck, North Dakota - June 11-15, 2014 Chair Laurie Martin & Co-Chair Sarah BaeHurst

National Monitor - Jerry Pitzer

The 2014 Conference Committee has met twice; once in June to kick-off the planning and once again on September 11 to talk about preliminary budgets. Our preliminary budget is $230,000. We are comfortable with the idea that we can meet or come in under that amount. We will have a signed contract with our Conference site in the next week or two. Currently we are narrowing down the rooms that they need to reserve for us. We will be receiving a room rate of $95 per night plus taxes/fees. Attachment:

2013 Conference Budget


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Columbus, Ohio


REGION REPORTS National Board Meeting - October 13, 2012

GREAT LAKES REGION - by Caroline Duffy, P.E..

SECTIONS: Central Ohio, Central Dacotah, Circle City, Cuyahoga Valley, Derby City, Lake

Erie, Northwest Ohio & Triko Valley

Region - No meeting was held this quarter. Submitted by: Julie Burkert, Great Lakes Region Secretary/Treasurer

Central Ohio

Date: June 24, 2012 Event: A joint ASHE / APWA / ECC / WTS / ITE outing to the local Clippers Game at

Huntington Park was attended by 45 people. Traditional ballpark fare was provided preceding the game.

Date: June 26, 2012 Event: Section Board Meeting Date: July 20, 2012 Event: 5th Annual Ronald Zook Golf Outing was held at Foxfire Golf Course. 49 people

attended the all day 18-hole outing. A dinner and awards ceremony followed the golf game.

Date: July 24, 2012 Event: Section Board Meeting Date: August 18, 2012 Event: ASHE held its second Adopt-A-Highway Clean Up event for our new adopted

interchange in Grandview, Ohio at I-670 and Grandview Avenue. 5 volunteers meet for a quick safety training prior to collecting trash and enjoyed lunch at the Loose Goose Restaurant afterwards.

Date: August 23, 2012 Event: A joint ASHE / APWA GIS training luncheon was held at the City of Hilliard and

Norwich Township’s Joint Safety Services Building. A boxed lunch was provided and the event was attended by 30 individuals. The event was open to all.


Columbus, Ohio


Date: August 28, 2012 Event: Section Board Meeting Date: September 25, 2011 Event: Section Board Meeting Date: September 25, 2011 Event: Our annual Central Ohio Capital Improvement Program Luncheon was held at Villa

Milano Banquet and Conference Center in Columbus, Ohio. Representatives from the City of Columbus, ODOT District 6, and Franklin and Delaware Counties shared their respective forecasts for the upcoming year’s list of projects. Approximately 106 people attended. Programs for all four presenters were posted on our section website.

Central Dacotah

TO: ASHE BOARD MEMBERS FROM: Peter Moch, Secretary DATE: September 18, 2012 RE: August Board Meeting Minutes

Meeting Attendees:

• Sarah BaeHurst

• Dale Schwindt

• Nick West

• Ardin Streifel

• Ed Ryen

• Peter Moch

• Bob Shannon Meeting Minutes I. Officer Reports

a) Treasurer – Dale can update b) Vice-President – not present c) Secretary – All PDH’s for the 2011/2012 year have been sent

II. Open issues

a) Presenter Plaque

• There was a tie between two presentations after member voting; “Locating Moving Benchmarks” and “Bridge in a Back Pack”. The board voted between the two presentations to break the tie, and “Bridge in a Backpack” was declared the winner. The presenter will be presented with the plaque at a future meeting.

b) Getting people into the main DOT building


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• The NDDOT has agreed to allow people into ASHE meetings if we give them a list of attendees. Will give the reception desk an updated contact list prior to our next meeting.

III. New business

a) Laurie’s membership dues b) Laurie is the conference chair for the 2014 ASHE Conference in Bismarck. Due to the extra

time and work she is doing to organize the conference it was suggested we pay her ASHE membership dues for the 2012 and 2013 year.

• Nick West motioned to approve

• Dale Schwindt seconded

• Motioned passed 7-0. IV. Conference Update

a) Treasurer’s report b) A preliminary budget for the conference was believed to be in the range of $175,000 –

$200,000. c) Chair report

• Hotel contract i. The hotel contract should be signed.

• Transportation chair i. Still in need of a transportation chair.

d) Co-chair report

• Logo i. Have taped up the suggested logo for the conference around the room to

get members thoughts. Ardin Streifel will check with communications to ensure the logo is adequate.

e) Website

• A website will need to be created and maintained for the 2014 ASHE Conference. Bob Shannon will check with KLJ to see if anyone would be available.

V. Presenters

a. Still in need of presenters for the 2012/2013 year. VI. Next meeting: October 16 - 11 a.m. Room 330

VII. Chapter Meeting was held.

a. Presentation title was “Continuous Flow Intersection Concept Solves 40 Year Capacity Deficiency”, given by Mike Bitner of Kadrmas, Lee & Jackson.

b. 47 members were present.

Circle City - No Report Provided Cuyahoga Valley

1. MEMBERSHIP MEETINGS 2012/2013:


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A) July – No report.

B) September – See August 14th meeting minutes. Park next to AA ballpark stadium

and walk across the bridge. R Graham will attach the map and parking permit to

the meeting notice. 11:30 will be check-in, noon is lunch and 12:30 will begin

the presentation. Buffet menu is lasagna, beef, red skin potatoes, vegetable, and

fruit salad. We decided to eliminate dessert to keep costs down. We can charge

$20 per person and it is limited to 35 people. Non-members will be $50 and will

include membership. Our price is $18.95 per person.

C) October – F Bronzo contacted Jim Riley and confirmed he is available in

October - 10-23-2012. Riley is more available for a dinner meeting so it will be

a dinner meeting.

D) November – Dave Sicker hasn’t contacted Lloyd MacAdam, ODOT District 11

Director but will contact him for the last week of November, preferably on a

Tuesday, Wednesday, or Thursday. We will probably have lunch meeting to

keep alternating them. K Bennett is willing to participate if MacAdam wants him

to help, Loukas reported.

E) December – Discussion was held concerning attending the Canton Charge

basketball game (information by Nick Loukas) in December in lieu of the annual

Holiday Party at the 356th Fighter Group due to low attendance and significant

loss of money for the Section. If we buy 20 tickets we get a free room. Of the

December games, Wednesday Dec. 12th is probably the best date. N Loukas will

check if we can have beer/wine in the room. We have to put down a $100

deposit and we will get the cheapest tickets whether we buy 20 or 50. Then we

deal with the caterer directly. N Loukas will check on caterer. There was some

discussion about having a technical session in conjunction with the game with the

technical session being at 5:30 and then on your own for food and game. The

majority felt we should skip the technical part and members can bring their

families to the game. We decided to have hors d’oeuvres in the room. N Loukas

will check again for ticket price options. We will decide at the next board

meeting.

F) January – Annual Forcasters Night with OCA is January 24th at Prime at Anthes.

OCA will take care of speakers, etc.

G) February - Engineers Week banquets in Akron and Canton.

H) March – Project Awards Presentations.


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I) April – ASHE is the lead for this joint meeting with ASCE. We need ideas for

the meeting.

J) May – Annual Golf Outing at the Legends in Massillon on Thursday, May 23.

2. NEXT MEETING – The next board meeting was scheduled for 12:00 noon on Thursday,

October 4, 2012 at the Prime on 93 Restaurant.

Derby City Held luncheon on August 23rd at Knights of Columbus on River Road where we had five presentations for the 1st Annual ASHE Derby City Section Transportation Improvement Awards. All projects submitted were in the category for over $3 million construction. Attendees totaled 55. ASHE Derby City Section helped host a Hospitality Suite during the 2012 KYTC/FHWA/ACEC-KY Partnering Conference held in Louisville, Kentucky on September 11, 2012. (See attached report.) Next ASHE member meeting will be held on October 4th at the Knight of Columbus on River Road. Steve Waddle, KYTC State Highway Engineer, will announce the winning project for our 1st Annual ASHE Derby City Section Transportation Improvement Awards. The Owner, Designer and Contractor will be presented with a plaque. Lake Erie

June 2012: The section membership was invoiced electronically for the 2012-2013 year. The process went relatively problem-free. There were no complaints. July 2012: Renewals were collected a board meeting was scheduled for August 1st to discuss the upcoming year. August 2012: Board meeting held on August 1st, 2012. All board members were able to attend with the exception of Matt Wahl, Khalil Ewais, and Bonnie Teeuwen who were informed of the proceedings via emailed minutes. Some items discussed at the August 1st meeting are shown below:

1. The Lake Erie section was able to award one $1500 scholarship last year. Funds came form

50/50 raffles held at all meetings, corporate donations, and dues. The scholarship for the

coming year will be awarded in the Fall. All area colleges with civil engineering majors will

be contacted.

2. Potential meeting topics and dates were discussed. Topics included the State of ODOT

District 12, Port of Cleveland, Cleveland Innerbelt Technical Tour, County Engineers Panel,

Covered Bridges, Ohio Turnpike PPP, and a tour of the E 55th and University Circle RTA

stations.

3. The Section will begin a contest for Project of the Year. The goal is to award the first project

in May 2013.


Columbus, Ohio


Renewals were collected and the first meeting of the year was finalized for September 26, 2012. The topic will be the essential role and strategy plan of the Port of Cleveland. September 2012: The first meeting of the year was held on September 26, 2012 at the Hilton Garden Inn Downtown with featured speaker Brian Lynch from the Cleveland-Cuyahoga County Port Authority. Mr. Lynch discussed the essential role of the Port in the region, the Port’s strategy plan, an overview of the waterfront infrastructure and environmental improvement plans, and took questions from the membership. The next meeting is October 11, 2012 at the Cleveland Innerbelt construction site. Jocelynn Clemins, Innerbelt Public Information Officer and Jeff Broadwater, lead Bridge reviewer for the ODOT team will host a tour.

Northwest Ohio - No Report Provided Triko Valley

The fourth Board of Directors meeting for 2012 was held on August 14th where incoming president Steve Proffitt discussed goals for the 2012-2013 year including a membership drive. No section events occurred over the summer. The next general membership meeting is scheduled for October 2nd.

MID-ATLANTIC REGION - by Roger Carriker, P.E. for

David Greenwood, P.E. & Michael Martin, P.E.

SECTIONS: Blue Ridge, Carolina Piedmont, Carolina Triangle, Chesapeake, Greater Hampton Roads, North Central West Virginia, Old Dominion, Potomac and Potomac Highlands

Region

The Mid Atlantic Region is in full swing for the 2012-13 season after the national conference in Seven Springs, PA on 6/07-10/2012. The majority of the sections have started their meetings/programs for the year and are continuing to gain momentum with membership. Participation in these meetings and golf events has been good and PDH’s are being submitted for, approved, and issued as per the ASHE PDH/CEU process/guidelines. During the 3rd quarter, sections within the region that had not submitted their 990 forms for the 2011-12 season were contacted. As of 9/04/2012, ALL nine sections have provided national with their 990’s.Thanks to all who helped get this finalized. The Regional Technical Conference committee is buttoning up the final details associated with the April 23rd forum held in Charlottesville, VA. There is one (1) attendee as of 9/05/12 that still has not paid their registration fees so the committee is vigilantly working to button that up. Final follow-up


Columbus, Ohio


items include issuance of the remaining PDH certificates, finalizing payments/receivables, and closing up miscellaneous. conference related lose ends. The region made approximately $4,600 profit from the conference. Again, great job everyone. The Mid-Atlantic Region did not hold a face to face Board Meeting as hoped at the National conference. We did not have a quorum, so those that attended discussed matters and issues that will be addressed in/on our next Board Directors conference call (date/time = TBD). The Board Directors hopes to have a Board Directors meeting/call in the month of September. Discussions/issues the BOD wants/needs to address include: 1) financial matters (all agreed that we need to establish a more definitive regional budget for 2012-13); 2) continued solicitation of regional director positions and committee support; 3) revisions requested by national on the MA region by-laws; 4) the 2015 national conference being hosted in Baltimore (Chesapeake section); 5) continued/improved communication across the region (e.g. sharing info) and how we can help two sections in the region that seem to be struggling (Potomac Highlands and Carolina Piedmont) as it relates to involvement in the region as a whole; and 6) ongoing national activities/initiatives discussed at the National Board Directors meetings; The Potomac Highlands Section continues to be of particular concern. They have indicated they are struggling. In September, there has been dialog/communication between the Section and Regional leadership members in an attempt to help address their concern(s). We shall all continue to work together in an attempt to work through issues and I will report next quarter on what the “game plan” is. All sections have been reminded they need to get their annual assessments to both national and the region by the end of September. This will involve two assessment checks: one to national and one to the region. Regional Financial activities during the period.

• Current balance of Regional funds as of 9/12/2012: $22,326.

• Annual assessments were sent to each Section in September. These assessments are set at $3 per member to raise funds in order to support Regional activities such as sponsoring the National Conference. The invoices were based on the membership count used by national in the national assessment. Each section was asked to submit regional assessment payments based on the same membership count used for their national assessment or as modified based on each section’s current membership numbers (see below).

Blue Ridge - No Report Provided This Quarter

Carolina Piedmont

• Based on the board meeting on 6-20-12 to discuss the agenda for fall/spring meetings, the board has been working to book the speakers.

• Our Section takes the summer off due to low attendance at the meetings. We will have our first meeting in October.


Columbus, Ohio


Carolina Triangle

The following is a summary of key activities for this quarter:

• August 9, 2012 – Board of Directors Meeting. Major topics discussed were:

• Previous Board Meeting Minutes approved.

• Membership update – 241 as of August 9th meeting

• Century Club Membership - 21 as of August 31. We created a separate tier for firms

who wanted to help support the ASHE student chapter at NC State at $150 per firm. This separate tier helps offset the costs of the new joint ITE/ASHE Student Chapter at NCSU.

• Recent financial report (as of August 9, 2012) was reviewed with the highlights as

shown below: a. Cash Balance = $16,929.11 b. Mutual Fund Balance = $5,184.63 c. Scholarship Fund Balance = $21,020.63

• ASHE section’s newsletter was sent out to all members in June.

• Membership renewals were sent out this summer to all members. Final 2012-2013

membership count will be sent to nationals by end of September.

• Next ASHE meeting will be September 20, 2012. The topic will be Run it Like a

• Business – Operating the Triangle Expressway

• The presentation will provide a detailed look at how the Triangle Expressway Toll Road is being operated and managed. Topics such as the day-to-day operations activities of the Customer Service Center and Traffic Management Center,

maintenance and asset management plans for the highway infrastructure and toll equipment, and the project plan of finance will be discussed. A status update for the Triangle Expressway and other NCTA projects will also be provided.

• Technical Development session not yet scheduled.

• ASHE Student Chapter discussed…Jay Stem and Katrina Washington has worked

closely with the ITE Student Chapter President this summer regarding the joint Student Chapter with ASHE. There is now a student chapter of ASHE which allows students to attend our ASHE dinners and also will provide an opportunity for greater coordination/networking with the students/future engineers.

• This year’s dinner meetings will be held at the NCSU Faculty Club.

Thursday, September 20 – Joint meeting with PENC

Thursday, November 8

Thursday, January 24

Operating Budget Membership

Starting Balance 10,385.49 Starting Membership 72 Revenue 0.00 Losses 0 Expenses 267.05 Gains 0 Ending Balance 10,118.44 Ending Membership (Paid) 72


Columbus, Ohio


Tuesday, March 12

Thursday, May 9

• Three scholarship that will be available this year from ASHE:

Bob Pearson Fund (junior/senior) - $3000

ASHE Scholarship (sophomore) - $1000

ASHE Scholarship (graduate student) - $2000

• Next Board Dinner Meeting will be Thursday, September 20, 2012 at the University

Club.

• Secretary position has been taken over by Jason Pace from Kimley-Horn and

Associates. Operating Budget (as of 8/08/2012) Membership (as of 09/30/2012) Starting Balance $15,390.07 Starting Membership 236 Revenue $18,309.89 Losses 0 Expenses $8,070.47 Gains 5 Ending Balance $25,629.49 Ending Membership (paid) 241

Chesapeake


• Held Chesapeake Section Board of Directors meeting on July 24, August 28, September 14 and September 25 at various locations in the Baltimore, MD area.

• Held the first Technical Session and Dinner Meeting at the Engineer’s Society of Baltimore on September 18. Technical Sessions, which focused on Construction, and Dinner Speakers were:

� Dave LaBella of MDTA and Gradon Tobery or STV speaking about the

deck rehabilitation of the bridge on I-895 over CSX rail facilities. � Charles Carnaggio of MWAA providing an update on the Dulles Corridor Metrorail Phase I construction.

� Bob Bolduc of the Flour-Lane team, speaking about the I-495 Virginia

Express Lanes construction. � Ric Ryder, the dinner speaker, is a broadway actor and singer.

• Published and distributed Summer 2012 edition of the “Bay Breeze”, Chesapeake

Section quarterly newsletter highlighting section events held throughout the spring and upcoming events and activities.

• Continued to update and maintain section web site.

• Conducted the following section activities/events:

� Only dinner meeting referenced previously was conducted

� Visit our web site for up to date details: http://www.ashechesapeake

org/index_files/Events.htm Note: Budget information is for partial 3rd Quarter (reporting period noted below) Operating Budget Membership Starting Balance (5/1/12) $33,268.37


Columbus, Ohio


Starting Membership (as of 5/1/12) 172 Revenue $4,312.78 Losses (drops) Expenses $2,369.06 Gains 26 Ending Balance (8/26/12) $37,581.15 Ending Membership as of 9/19/12 198 Membership numbers do not include 51 members that have not submitted renewal fees as of 9/19/12 Miscellaneous Items:

• Continue to solicit/look for sponsorship from industry representatives for the upcoming season. This includes trying to engage construction contractors, suppliers, vendors, and the MBE side of the industry that we have been successful in recent years in gaining significant participation from. Note: Sponsorships now annual vs. per meeting this year

• 2013 is 25th Anniversary of Chesapeake section. Begin planning commemorative activities.

• Continue planning work for 2015 National Conference.

Greater Hampton Roads


• Dinner meetings and Board of Director Meetings occur on the same day, every other

month (third Tuesday).

• July 17, 2012 – Board of Director’s Meeting

� Committee Reports including: treasurer report; sponsorship updates; new CEU guidelines; past President’s lunch; strategic planning and status of the ODU endowment fund.

• July 17, 2012 – Membership Dinner Meeting

� The dinner meeting topic was “An approach to addressing climate variability IMPACTS on roadway and bridge design”.

� PDH’s were issued to attendees

• September 18, 2012 – Board of Director’s and Membership Dinner Meeting

� The Board continued to meet prior to the bi-monthly membership dinner meeting. � Committee reports were covered with a focus on the upcoming annual golf outing which is the main source of revenue for the ODU endowment fund. The outing will be held Friday, October 5th. � The featured presentation at the dinner meeting was a topic on “Accelerated Bridge Construction of the I-95 Corridor in Richmond, VA”.

Operating Budget (as of July 2012) Membership (as of July 2012) Starting Balance $23,378.36 Starting Membership 116 Revenue n/a Losses n/a Expenses n/a Gains n/a Ending Balance $23,378.36 Ending Membership 116


Columbus, Ohio


North Central West Virginia The following is a summary of key activities for this quarter:

• September: NCWV had a successful golf outing on Sept 14th, 2012. There were approximately 64 golfers in attendance with good sponsorships.

• A Board meeting was held on Sept 12th to plan for golf outing and fall meetings.

• No meetings held in July or August; the next meeting will be Oct. 10, 2012. No financial information provided in report

Old Dominion

• June 25, 2012; Virginia Quiet Pavement Implementation Program – Technical Session: Presented by Kevin McGhee, Associate Principal Scientist at VCTIR. We had approximately 40 attendees.

• July 18, 2012 – Board of Directors Meeting: Finalized plans for August Technical Session

• August 9, 2012; I-95 Bridge Project – Technical Session: Presented by Scott Fisher & Jorge Suarez (VDOT & Baker). We had approximately 56 attendees.

• September 5, 2012: Board Meeting: Finalized plans for remainder of year. Meeting hosted at “Positive Vibe Café” (non-profit job training program for disabled and special needs individuals). ODS donated $100.00 to the foundation.

• September 12, 2012: Golf fundraiser for scholarship fund: Event was well attended and everyone seemed pleased

Operating Budget (As of 8/31/12) Membership (As of X/XX/12) Starting Balance $10,368.16 Starting Membership 81 Revenue $909.00 Losses 0 Expenses $281.00 Gains 5 Ending Balance $10,996.16 Ending Membership (paid) 86

Potomac


• Breakfast Board Meetings:

� August 2 and September 6: Discussed dinner fees, membership renewal fees, baseball outing, field trip, financial reports, programs, scholarship winners, newsletter, webpage, membership, and golf tournament.

• September 19, 2012 – Dinner Meeting � Dinner meeting included a presentation by DDOT’s Chief Engineer, Mr. Ronaldo

“Nick” Nicholson, P.E. Mr. Nicholson oversees major infrastructure programs for DDOT. Throughout his career, he has provided oversight of some of the largest and most complex ongoing transportation projects in the nation.

• Events:


Columbus, Ohio


� July 31 – Baseball – Nationals vs. Phillies, 32 people in attendance. Even though Stephen Strasburg was pitching, the Nationals lost the game.

• Future Major Events:

� October 17, 2012 – Regular meeting at VDOT District Headquarters � Holiday Party – date TBD � 3rd Annual Golf Tournament – Spring 2013

• Monthly Meetings:

� Board Meetings – October 4, 2012 � Dinner Meeting – October 17, 2012

Operating Budget (as of 8/31/12) Membership (as of 8/31/2012) Starting Balance $20,010.65 Starting Membership 174 Revenue $3,173.37 Losses 0 Expenses ($1,173.45) Gains 15 Ending Balance $22,010.57 Ending Membership (Paid) 189

Potomac Highlands - No Report Provided This Quarter

NORTH CENTRAL REGION

SECTION: Central Dacotah

Covered Under Great Lakes Region at This Time

NORTHEAST REGION – Al Algazi, P.E., George Willis, P.E., John W. Franz, Jr., Alice Hammond, P.E.

SECTIONS: Albany, Altoona, Central New York, Clearfield, Delaware Valley, East Penn, First

State, Franklin, Harrisburg, Long Island, Mid-Allegheny, New York Metro, North Central New

Jersey, North East Penn, Pittsburgh, Southern New Jersey, Southwest Penn, Williamsport

Albany

Membership - Membership is at 98, an increase of 5 members since the last report. The Albany Section annual assessment and membership status was sent on September 28th via UPS to Mr. Charles Flowe, P.E. Finances - Our August 2012 account statement showed a balance of $5,193.56. Outstanding debts include our annual dues assessment to National and costs associated with the Annual Dinner meeting in September. Officers and Directors - Our new slate of officers for 2012-2013 as elected by the membership is attached, and was installed on September 27th, 2012 at the Albany Section Annual Dinner meeting. Meetings and Events (since May 23, 2012, last report date):


Columbus, Ohio


1. Meetings & Field Trips:

a. May 30, 2012: Rte 42 Design / Build Lessons Learned b. June 14, 2012: 2nd Annual Golf Tournament c. July 12, 2012: Field Trip / Site Visit Batchellerville Bridge Replacement Project d. September 27, 2012: Annual Dinner Meeting

2. Upcoming Events:

a. November 7, 2012: One Day Transportation Symposium, Century House, Latham, NY b. December 2012: Holiday Social c. January 2013: NYSDOT Region 1, Annual Update d. January 26, 2012: Capital District Future City Competition, HVCC, Rensselaer, NY

National Conference - National Conference was presented and promoted by Mike Hurtt, Conference Co-Chair at the Albany Section Annual Dinner Meeting. The next committee meeting has been set for 11am-1pm on October 19, 2012 and will be hosted by Barton & Loguidice, PC.

Altoona July 9, 2012 – Annual Golf Outing at Scotch Valley CC followed by a picnic at Legion Park,

Hollidaysburg, Pa. This was the first for this combination being in Hollidaysburg with overall

attendance being about the same as years past.

August 21, 2012 – Our third Adopt-a-Highway trash pickup sponsored by LB Water was conducted.

Participation was about average for this event.

September 19, 2012 – A Board Meeting was held followed by a tour of Peoples Natural Gas Field,

home of the Altoona Curve AA affiliate of the Pittsburgh Pirates. Dinner was held at the Blairmont

Club in Hollidaysburg, PA.

Central New York - No Report Received

Clearfield

July - Summer Break - No meeting or function. August - Annual Picnic and Golf Outing held August 18 at Elks County Club, Clearfield and Beechwoods Golf Course, Falls Creek. About 300 members and guests in attendance. September - The September dinner meeting was held at Damon’s restaurant in State College on September 20, 2012. The dinner topic of “Improving Road Safety Using Naturalistic Driving Data: The Good, the Bad and the Ugly” was presented by Paul P. Jovanis Ph.D., PSU Professor. Eleven members and five guests attended the dinner meeting.

Delaware Valley


Columbus, Ohio


June-September The section held the summer Board Meeting in June to discuss the strategic plan for the upcoming 2012-2013 season. The section held the Section Golf Outing at Blue Bell Country Club in July. Approximately $5,000 was raised toward the section scholarship funds through hole and outing sponsorships. A dinner meeting was held in September.

East Penn

July 19, 2012 (Thursday) ‘Summer Planning Meeting - One’

Attendees: Ryan Faustner (President), Lauren MacDonald (Secretary), and Andy Woods (Assistant to Treasurer) Topic: East Penn’s Financials/Book Keeping Location: Allentown Brew Works, Allentown, PA August 21, 2012 (Tuesday) ‘Summer Planning Meeting - Two’

Attendees: Ryan Faustner (President), Amanda Schumacher (1st Vice President), Colleen Connolly (2nd Vice President), Lauren MacDonald (Secretary), Bill Hitchens (Immediate Past President), Andy Stasek (Board Member), Roger Miller (Board Member), Carl McGloughlin (Board Member), Jerry Fry (Board Member), Jay McGee (Board Member), and Heather Heeter (Board Member) Topic: Discussion of upcoming meeting topics and PennDOT Workshop, Assign tasks meeting tasks to individuals, etc. Location: Allentown Brew Works, Allentown, PA September 25, 2012 (Tuesday) ‘Pennsylvania Turnpike Commission Yearly Update’

Speaker: Bradley J. Heigel, P.E., Chief Engineer of the Pennsylvania Turnpike Commission Topic: Pennsylvania Turnpike Commission Location: Starter’s Riverport, Bethlehem, PA Attendance: Approximately 90 people (Limited Availability) CEU Credits: 1 PDH (NJ/PA

First State

June 15, 2012 - Program: ASHE Night at the Blue Rocks. The date has been confirmed and Sonia has the tickets in hand.


Columbus, Ohio


September 20, 2012 – Matt Goudy; Program: 2012 Golf Tournament at Chesapeake Bay, Rising Sun course.

September 27, 2012 – Student Chapter Bar-Be-Cue at White Clay State Park, Newark.

October 18, 2012 – Rod Pieretti presenting his recent trip to Guatemala; also recognition of the recent Scholarship recipient.

November 14, 2012 – Dr. Robert Muir presenting a summary of his Doctoral thesis related to Construction Management (PDH hours may be offered).

Franklin The Franklin Section has had a busy quarter! We held our Annual Steak Cookout in July. With 70 guests in attendance, it was a fun evening had by all. Our August meeting was not held due to the Sections preparing for its 50th anniversary and first Section golf outing. On September 17th we held the golf outing at the Wanango Golf Club in Reno, PA. We had 36 golfers (not bad for a rainy Wednesday!) and the overwhelming response was what a terrific time it was. Russ Stitt was in charge of setting up the outing and did a great job. Following the outing we held our regular dinner meeting, celebrating the Section's 50th Anniversary. A wonderful slide show was prepared by George Willis and enjoyed by all. We had 42 guests in attendance for the meeting. National President Frank O'Hare presented the Section with a certificate commemorating our 50 years of being chartered. He also gave a speech celebrating the Sections achievements and awards. The B.J. Smith Scholarship was also awarded at the September meeting. The winner, Joseph Hummer, was unable to attend and his father, Jeff, accepted the award on his behalf.

Harrisburg

Administration Friday, June 15, 2012 – Section Secretary and President submitted list of 2012-2013 Directors and Officers, and Committee appointments to ASHE National, as required by Bylaws. Various dates – Attended FHWA’s State Transportation Innovation Council (STIC) council meetings and Technical Advisory Group (TAG) meetings; worked on various innovation ideas that were submitted for nomination and/or white papers. Friday, September 21, 2012 – Published this year’s first edition of The Profile membership newsletter, including a one-page article, “Transportation Funding Update” to inform and motivate members to get involved by getting their neighbors, friends, and relatives involved in contacting lawmakers to initiate and increase funding for roadways and bridges.


Columbus, Ohio


Meetings and Events: Friday, August 3, 2012 – 14th Annual ASHE Harrisburg Scholarship Fund Golf Outing at Range End Golf Course in Dillsburg, PA. Friday, August 24, 2012 – Annual ASHE/ASCE Picnic and Casino Night at Lower Allen Park, Mechanicsburg, PA. Monday, September 10, 2012 – First Board of Directors meeting, conference room of Associated Pennsylvania Constructors, Third & Forester Streets, Harrisburg, PA Thursday, September 27, 2012 – Fall Adopt-a-Highway roadside interchange litter pickup, Second Street Exit of I-83, Harrisburg, PA. Someone found $500 (Monopoly money).

Upcoming Events (2nd Quarter)

Monday, October 1 – Second Board of Directors meeting, veranda room of Radisson Penn Harris Conference Center and Hotel, 1150 Camp Hill Bypass, Camp Hill, PA Monday, October 1 – First program event; Lake Champlain Bridge Construction, Stephen Percassi Jr., Governor’s Room B, Radisson Penn Harris Conference Center and Hotel, 1150 Camp Hill Bypass, Camp Hill, PA

Long Island Section - No Report Received

Mid-Allegheny - No Report Received

New York Metro - No Report Received

North Central New Jersey - No Report Received

Northeast Penn - No Report Received

Pittsburgh

We attended the ASHE National Conference at Seven Springs Resort in Pennsylvania on June 7th to June 10th. We participated in the ASHE Northeast Region Meeting on June 7th. We attended the Construction Legislative Council Board Meetings on June 15th (featured speaker was Joy Ruff, Marcellus Shale Coalition Economic Development Outreach Manager) and September 21st (featured speaker was Bill Peduto, City of Pittsburgh Councilman). We held our annual Pittsburgh Pirates game on July 21st and 106 members and friends attended this event. A Section Board Meeting was held on August 22nd.


Columbus, Ohio


A Section Board Meeting and dinner meeting were held on September 12th (featured speaker was Cheryl Moon-Sirianni, PennDOT District 11, ADE Design). Cheryl provided an update on various PennDOT issues including safety, quality control and schedule adherence. We held our annual Past Presidents’ Banquet on September 29th. Over 200 people attended. Awards were given for various project size categories. ASHE National President, Frank O’Hare, attended this event.

Southern New Jersey

3rd Quarter Activity: September 12th, Joint meeting with ASHE NCNJ Section. NJDOT Commissioner presented on the planned activities at the Department of Transportation. Our Southern New Jersey Section presented awards to the 2012 Scholarship winners. There were three awards at $2,500 each. Safety Committee Meetings August 8th at Johnson Mirmiran & Thompson’s Princeton Office September 11th Joint Meeting with CAMTEA at Burlington County Engineer’s Office Upcoming Events October 10th Dinner Meeting will be held in Yardville NJ, the technical topic will be on New Jersey’s Traffic Operations Activities October 12th Safety Committee meeting at Cape May County Engineer’s office Additional Notes: The ASHE-SNJ Safety Committee Web Site is up and running http://www.ashesnj.org/safety/index.html The Safety Committee now has representation from ASHE NCNJ Section with the hopes of becoming a statewide source of assistance to highway engineers in New Jersey. Financials: As of 10/02/12 we had a balance of $59,299.94. ($53,039.78 in checking and $6,260.16 in Money Market) $10,000 of this has been committed to future scholarships.

Southwest Penn - No Report Received

Williamsport August 2, 2012 - Golf Outing and Picnic at Clinton Country Club The golf outing consisted of 16 teams from numerous firms from the Williamsport area. Hal Gee, of Hawbaker Construction, organized the golf outing. There were several corporate sponsorships and hole sponsors. The day began with registration at 9:00 a.m. where everyone received an ASHE Williamsport Section polo shirt, donuts and coffee. The entry free was $75.00 per person. Shortly


Columbus, Ohio


after 10:00 a.m., the golf outing began. President Mark Welker and Secretary Thomas Adams engaged in picture taking throughout the day. Several individuals not in ASHE attended and enjoyed the camaraderie. At 4:00 p.m. a clam bake and putting competition took place which included a full meal of hamburgers, hotdogs, salads and desserts. During dinner awards were given out for longest drive and closest to the pin. After dinner, the night was followed with a few people playing games.

ROCKY MOUNTAIN REGION - Covered by Jerry Pitzer, P.E.

Phoenix Sonoran

The Section has added sixteen new members in the months of June, July, August and September. These new members have offset a small number of non-renewals that we lost due to job changes or relocations. Update on Section Progress:

• Membership: Current total is 119

• Treasury: $18,901 in our account (as of 9/7/12) $2,399.00 of the account total is for the scholarship fund, and is the total prior to the scholarship awarded, as noted below

• The Phoenix Sonoran Section Scholarship committee awarded a $1,500 scholarship during the September 11, 2012, Section meeting.

• The Newsletter Committee developed a new and improved newsletter format and distributed the 2012 fall edition of the Sonoran Bypass newsletter by e-mail.

• A joint conference with the local chapter of ASCE was coordinated and took place on September 21, 2012.

• The 2nd Annual ASHE Cup membership appreciation event was held August 20, 2012, at Octane Raceway. This is an indoor go-kart racing event for members only.

• The Golf Committee is planning our 3rd Annual Scholarship Golf event on October 5, 2012. It will be held at Grayhawk Golf Club. This fun event is the primary source of funding for our scholarship program.

Program Schedule:

July 2012 – Summer Break August 2012 – Summer Break

September 11, 2012 – Jennifer Toth, State Engineer with the Arizona Department of Transportation, presented an update on recent and upcoming changes to the department and program. October 9, 2012 – Jeff Hearne of Slat River Materials Group and Jeff Benedict of Valera Asphalt will speak to recent changes in the Maricopa Association of Governments specifications.


Columbus, Ohio


November 13, 2012 – Karla Petty, Arizona District Manager with the Federal Highway Administration, will give a presentation on MAP-21. December 11, 2012 – Robin Raine, a project manager with the Arizona Department of Transportation, will give a presentation on the I-19 Corridor Implementation Plan.

SOUTHEAST REGION – by Larry Ridlen, P.E. & Nikki Reutlinger, P.E.

SECTIONS: Central Florida, Georgia, Gold Coast, Northeast Florida, Middle Tennessee and

Tampa Bay

Regional Board – President/Treasurer – Larry Ridlen Vice President - Nikki Reutlinger

Secretary – Naldo Gonzalez Past President – Jackie Vanderpol Section Regional Representatives –

Central Florida – Chris Rizzolo - [email protected] Georgia – Tim Matthews - [email protected] Gold Coast – Naldo Gonzalez - [email protected]

Northeast Florida – Greg Dutton - [email protected] Middle Tennessee – Brad Winkler - [email protected] Tampa Bay – Robert Fulp - [email protected]

Region

• Consideration for a Regional Bank account is being discussed amongst Sections

• Greg Dutton of the NE FL Section nominated for National Director

• Face to face meeting in October 4, 2012 in Orlando

• By-laws have been submitted

• At-large members being considered by ASHE National

Central Florida (www.ashecfl.com) Current Membership: Will have membership issues and check to National by end of January.

Current Officers:

• President – Vu Vu

• VP – Erez Dayan

• Secretary – Sunserea Dalton

• Treasurer – Gary Kuhns

• 3 yr Dir - Glenn Pressimone & Bruce Woloshin

• 2 yr Dir - Mark Bertoncini & Scott Perfater

• 1 yr Dir - Rusty Sievers & Darek Brandt


Columbus, Ohio


Upcoming Meeting/Events: Co-sponsoring a joint meeting with ASCE, WTS, APWA and FES on May 3, 2012. Central Florida Legislative Forum Luncheon, A Joint Meeting of FES, ASCE, ASHE, APWA and WTS TOPIC: Legislative Updates DATE: May 3, 2012 SPEAKERS: Moderator: Mr. Frank Rudd, FES Executive Director Invited Legislative Panelists:

• Representative Steve Precourt

• Senator Andy Gardiner

• House Speaker Dean Cannon

• Representative Mike Horner

• Senator Alan Hays

• Representative Marlene O'Toole

• Representative Chris Dorworth

• Representative Bryan Nelson

• Representative Jason Brodeur

Treasurer’s Report: Current checking acct. balance - $18,440.54 Current petty cash balance - $304 Valencia Foundation Scholarship Fund balance: $10,500

Georgia (www.ashega.org) Current Membership: Currently 382 (this number is prior to this year’s assessments) should be at

~408 after assessments. Current Officers:

• President – Ron Osterloh, POND

• 1st VP – Micheal Bywaltez, GSP

• 2nd VP – Brian O’Connor, GSP

• Secretary –Karyn Matthews, GDOT

• Treasurer – Richard Meehan, Lowe Engineers

• Regional Rep and Past President – Tim Matthews, GDOT

Past Meetings/Events:

• July 12th, Technical Lunch Meeting – GDOT and Transportation Referendum.

• July 17th, InRoads User Group

• July 31st, ASHE Social, Happy Hour


Columbus, Ohio


• Aug 21st, Annual Bowling Tourney- benefits our Scholarship fund.

• Sept 13th, Kaiser Permanente Corporate Run-Walk Upcoming Meeting/Events:

• Oct 16th, InRoads User Group

• Oct 19th, Technical Lunch Meeting – GDOT and MAP-21

• Nov 20th, InRoads User Group

• Dec 5th, ASHE-GA Toys-for-Tots Holiday Social

• Dec 18th, InRoads User Group

Scholarship:

• Awarded our McGee scholarship at our August 2012 meeting totaling $3000. Student Sections: The student section has been chartered. They have 20 members and will hold there second chapter meeting on September 27th. They expect to have a monthly meeting. Other:

• We have partnered with ITE to hold a 2 day technical out of town conference in Feb 2013. We are working on the details now.

Gold Coast

Current Membership: 6

Current Officers: President: Partha Ghosh, P.E., GCME Vice President: Naldo Gonzalez, P.E., Gannett Fleming Treasurer: Hugo Gutierrez, P.E., TY-LIN Secretary: Tony Bevilacqua, Kimley-Horn Past President: Aniruddha Gotmare, P.E., Scalar

Past Meetings/Events: N/A

• May 30, 2012 Dinner Meeting Presentation by Robert Poole A New Approach to Increased South Florida Mobility

Upcoming Meeting/Events:

• November 2012 – I-75 Design Builds and FDOT District 4 2013 Work Program

Scholarship: None given out in 2011

Student Sections: N/A


Columbus, Ohio


Other: Gold Coast Section is revamping website and working to get PayPal or other internet services to facilitate membership payment.

Northeast Florida (www.ashejax.com) Current Membership: 219 Current Officers:

President: Nina Sickler Landmark Engineering 1st VP: Len Pappalardo Keville Enterprises 2nd VP: Tony Hemmerly Flagler Construction Equipment Treasurer: Donna McQuade Secretary: Anita Warming RS&H Directors: Mike Gruber, 3 year Ellis & Associates

Patti Waller, 3 year CSI Geo Kenneth Kelley, 1 year STV/Ralph Whitehead Associates George McGregor, 1 year HDR Janet Duffy, 2 year Eisman & Russo Russell Yaffe, 2 year Peters - Yaffe Past Meetings/Events:

Date Event/Location Topic Presenter(s) 8/23/12 Luncheon @ RCBC Clay County Regional Clay County

Transportation Development

9/27/12 Luncheon @ RCBC TBD TBD October Golf Tournament TBD Scholarship:

• The Endowment Fund currently has approximately $62,000. When the Fund reaches $100k, the State will donate $50k. This Board has a 5-year goal of reaching $100k. Endowment Fund interest earnings average 4.75% over the past 3 years. Endowment earnings from interest allow for two (2) $1000 scholarships at this time.

• The NEFL ASHE Section website highlights this past year’s activity. Student Sections: UNF Student Chapter - Monthly meetings are held at the University of North Florida on the third Thursday of the month in Room 50/2004 at 12:15 pm. Elections held March 8, 2012.

Other: Committees (Under the Office of the 1st Vice President)

• Ethics, Constitution & Bylaws

• Legislative

• Engineer’s Week (NE FL)


Columbus, Ohio


• Nominating

• Historian

• Strategic Planning

Committees (Under the Office of the 2nd Vice President)

• Audit

• Annual Golf Tournament

• Scholarships & Endowment

Director’s Committees

• Programs

• Community Outreach

• Public Relations

• Membership

• Student Chapter

Community Involvement

• 50/50 Raffle: proceeds from Monthly programs go to scholarships and community outreach.

• Newsletter, First Coast Interchange: The newsletter as been revamped.

• Public Outreach Webpage: A Public Outreach link is now available on the NEFL ASHE Section website. The new website has been launched: http://www.ashejax.com/

• Legislation: Relevant legislation issues are distributed weekly to the membership.

• Continuing Education: ASHE is now a Florida Board of Professional Engineers Approved CEU Provider (No 0005122).

Administration

• Audit: All records were accounted for and were performed in a timely fashion. Education

• CEU Provider Status: Provider status was renewed for the period of May 2011 to May 2013.

Middle Tennessee (www.ashemidtn.org) Current Membership: 177 (Balance from National shows a credit of $160.00) Current Officers: President Sharon Schutz 1st VP Scott Niesen 2nd VP Matt Everett Treasurer Luke Sullivan Secretary Sammie McCoy Past‐President Jerry Hatcher Regional Director Brad Winkler National Director Larry Ridlen Yr 1 of 3 Board 1 David Rast Yr 1 of 3 Board 2 Mike Biggs Yr 2 of 3 Board 3 Greg Duncan Yr 2 of 3 Board 4 Joe Deering Yr 3 of 3 Board 5 Tom Burgess


Columbus, Ohio


Yr 3 of 3 Board 6 David Donoho

Past Meetings/Events:

• April 9, 2012 – TDOT Commissioner John Schroer – 100+ attendees

• May 18, 2012 – Technical Seminar – 60 attendees Topics & Speakers

• Gateway Blvd. Extension – Brian Reynolds, PB

• Intermodal Facility – Jim Morinec, AECOM

• Anti-degredation Legislation – Dan Eager TDEC

• Highway Safety Manual – Jessica Rich, FHWA

• Luncheon Speaker – Jack Tipton-ACE Mentor Program

• June – No Chapter Activity

• July – No Chapter Activity

• August 8, 2012, TDOT Update by Paul Degges, Chief Engineer – 100+ attendees Upcoming Meeting/Events:

• September 26, 2012 - I-24 Accelerated Bridge Deck Replacement Use of Full Depth Precast Panels

• October 2, 2012 - ASHE Scholarship Golf Tournament (Second Year)

• October 20, 2012 – ASHE/ASCE Joint Social – Vanderbilt vs Florida (tailgating and game)

• November 7 Lunch Program – Topic TBD

• December 5, 2012 Lunch Program – Topic TBD & awarding of scholarships Scholarship: 2012 fundraising is underway with 28 companies signed up to be 2012 Century Club members. A Golf tournament is scheduled for October 2. Project net income is $2,000. Student Sections: N/A Other:

• Treasury – Middle TN ASHE had approximately $11,089.03 as of September 12, 2012

Tampa Bay (www.ashetampabay.org) Current Membership: Current Membership Total: 84 renewals, 22 dropped members,

4 new members = 88 total members

Current Officers: President: Jordan Caviggia, PE Vice President: Leigh Lilla, PE Secretary: Joe DiStefano, PE Treasurer: Whitney Allen, PE Director (1 Year): Larry Josephson, PE Director (2 Year): Ken Sides, PE, PTOE Director (3 Year): Mike Osipov, PE Past President: Tom White, PE


Columbus, Ohio


Past Meetings/Events: June 19, 2012 Dinner Meeting & Installation of Officer’s/Director’s

Timothy Woodward, Esq. – Forizs & Dogali, P.A. (Topic: Risk Management Steps for Engineering Negligence Claims, and the Status of the Limitation of Liability Provisions for Engineers) (No Sponsor)

July 31, 2012 No membership meeting held – Summer Break

Special “Transitions” dinner meeting for new Officer’s & Director’s - Transfer duties/responsibilities from “old” to “new” Board.

August 14, 2012 Lunch Meeting

Mike Morgan – AJAX Paving (Topic: Pavement Design & Cross-slope Correction) (No Sponsor)

September 11, 2012 No membership meeting planned – Transportation Supersession held on

Thursday, September 27th Upcoming Meeting/Events:

October 9, 2012 Lunch Meeting - TBD

November 13, 2012 Lunch Meeting - TBD

December 11, 2012 No membership meeting planned – Holiday Break

January 8, 2013 Lunch Meeting - TBD

February 12, 2013 No membership meeting planned – Engineers Week Banquet

March 12, 2013 Lunch Meeting - TBD

April 9, 2013 Lunch Meeting - TBD

May 14, 2014 Lunch Meeting – TBD

Future Ideas for Meetings/Events

• Presentation from the City of Tampa Traffic Engineering Department on handling traffic control for the Republican National Convention

• Presentation from the Port of Tampa Engineering/Planning Director on infrastructure improvements for the port

• A panel discussion on right-of-way impacts, acquisitions and appraisals – how it’s done.

• Planning a fall golf outing to raise money for the USF student scholarship fund

• Planning a USF or Tampa Bay Buc’s tailgate / football game outing

• Planning a Tampa Bay Lighting hockey game outing


Columbus, Ohio


Scholarship: Total Scholarship Amount Given to Date: $35,000.00 (NOTE: THIS IS A REVISED AMOUNT FROM $38,000).

Student Sections: N/A Other:

• ASHE Tampa Bay hosted the annual Transportation Supersession on Thursday, September 27, 2012. Over 400 people attended the event entitled “Get Smart”. FDOT District Secretaries from District 1 and 7 were keynote speakers.

• ASHE Tampa Bay established a Facebook account and is looking into a Twitter account. Attachment Derby City - Partnering Conference Report

national board meeting minutes · 10/13/2012 · carolina piedmont central new york gold coast...

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