nassau county school district presents becoming a vr · pdf filenassau county school district...

Employment First Florida Grassroots Group meeting

4/18/17

www.employmentfirstfl.org 1

NassauCountySchoolDistrictPresents

BecomingaVRVendor

1

Interagency+

SchoolDistrictCollaboration

StrategyPolicyFunding

OutcomeDataCapacityDevelopment

Innovation

BuildingSocialCapital

Why Collaborate

Increasedpostsecondary

opportunitiesandoutcomes

2

WhathashappenedtodateinNassauCounty?

• CollaborationwithAPD-EmploymentEnhancementProject• SelectedasanEmploymentFirstFloridapilotsite-TechnicalsupportfromInstituteforCommunityInclusion

• VRpartnershipthroughTPCAandasavendor• CareerSourcecollaborationthroughWIAandWIOA• CollaborationwithTheArcNassauforpost-graduateservicesandemploymentservices

• COApartnershipwithtransportationtraining• FDDC-RuralRoutestoEmployment,DiscoveryTrainingprovidedbyGriffin-HammisAssociates

3


4/18/17


CurrentVRCollaboration:ThirdPartyCooperativeAgreement

4

TheProgrammaticandSystemicFunctionsofTPCA• WhatisThirdPartyCooperativeAgreement

• Apartnershipdesignedwithlocalschooldistricttoincreaseoutcomesforstudentswiththemostsignificantdisabilities.

• DesignedtocreateorexpandCBWE• Shareprogramcosts• Providereimbursementforservicedeliverables

• Requires100%commitmentfromanEmploymentSpecialist

5

PurposeofTPCAToprovidepaidandnon-paidCBWE

opportunitiestostudentsages15-22withthemostsignificantdisabilities

Thisprovideshands-onopportunitiesthatcanleadtoacareerpath

6


4/18/17


7

8

VRTPCAfor2017-2018

• RegistrationopenforThirdPartyCooperativeAgreement(TPCA)

• DeadlineFriday,April28• AmajorchangeisthatVRwillonlybereimbursingforEmploymentSpecialistsalaryandbenefits.Therewillnotbeafixedpriceforprovidingservices.Thebudgetamountissubjecttothe21.3%non-federalmatchrequirements.

• ChangeinnumberofEmploymentSpecialists• Up10EmploymentSpecialistsperdistrict• Identify8CBWEperEmploymentSpecialisttojustifyrequestforadditionalEmploymentSpecialist

9


4/18/17


WhoorWhatisaVRVendor• AvendorisapersonorbusinessthatprovidesservicestoVRcustomersthatwillleadtoagoalofemployment.Theseservicesmayinclude,butarenotlimitedto,medicalservices,trainingopportunities,and/orspecializedequipment.

• VRregistersallvendorsfromwhomwepurchaseservicesforVRcustomers.Formoreinformation,call(850)245-3401ortoll-free(866)580-7438.

• YoucanfindtheapplicationforyourspecificvendortypeonourApplicationPage.

• YoutoocanbecomeaVRvendorandmakeadifferenceinthelivesofpeoplewithdisabilities.LearnmoreaboutitfromtheseVRvendors.

10

Vendor ApplicationsEmployment Services Contract Application

For more information on how to become an Employment Services Contract Provider, contact [email protected]

On-the-Job Training Application for VendorsVocational Evaluation Providers Certified Business Technical Assistance and Consultation (self-employment) Provider Personal Care Assistant ApplicationEmployment Network Application PackageTutor Application Transportation ProviderAircraft Pilot or Aircraft Dispatcher Training School ProviderRehabilitation Technology Services Application and ManualWork Incentive Planning and Assistance (WIPA) Application

** Some service provider types require background screening Go to Background Screening web page for information on requirements.

11

•HowtoRegister:NewVendors

• Step-By-StepprocessforNewVendorRegistrationwithVocationalRehabilitation

12


4/18/17


HowNassauCountySchoolDistrictRegisteredasaVendor

RegisterwithMyFloridaMarketPlace(MFMP)

Complete the required electronic W-9 withthe Department of Financial Services.

Completethepaperapplicationandfax,orscanande-mailittoVR.IncluderequirementslistedinQualificationsManualontheVRwebsite,Rehabworks.(Contactinformationlistedonlastpageofapplication.)

13

VendorQualificationManual

• AllvendorsmustberegisteredinMyFloridaMarketplace (MFMP)andhaveanElectronicW-9onfilewiththeDepartmentofFinancialServicespriortosubmittinganapplicationtotheVendorRegistrationoffice.

• ContractprovidersmustberegisteredwiththeFloridaDepartmentofState,DivisionofCorporations(SUNBIZ).

14

Employment Services, Supported Employment Services and On-The-Job

TrainingServicesRateContractProviders

QualificationRequirements• EmploymentServiceProvidersDVRApplication• Acopyofyouragency’sInternalRevenueServices(IRS)501(c)(3),Not-for- Profitdesignation.

• CertificateofLiabilityInsurancereflectingaminimumof$1,000,000,withtheDepartmentofEducation/DivisionofVocationRehabilitationnamedas“AdditionalInsured”and“CertificateHolder”

• AcompletedEmployeeContactformandAdministratorsContactFormforallemployeeswhowillhaveresponsibilitiesforprovidingdirectservicestoVRcustomers

• Documentationofrequiredqualifications(seebelow)foreachemployeeprovidingdirectservicestoVRclients:

15


4/18/17


Education/Experience• Fouryearsofexperienceoremploymentinapublicvocationalrehabilitationprogram;experienceinjobplacement,jobcoaching,orcounseling;orotherrelatedexperienceworkingwithpersonswithdisabilities.OR

• ABachelor’sDegreeinarelatedfieldsuchasrehabilitation,counseling,socialwork,psychology,education,humanresources,businessadministration,oreconomics,fromaccreditedcollegeoruniversityandoneyears’experienceasdescribeabove.OR

• AMaster’sDegreeinarelatedfieldsuchasrehabilitation,counseling,socialwork,psychology,education,humanresources,businessadministration,oreconomics,fromaccreditedcollegeoruniversityandsixmonths’experienceasdescribeabove.OR

• AnAssociate’sDegreefromanaccreditedcollegeoruniversity,oraBachelor’sorMaster’sDegreeinanunrelatedfield,andtwoyears’experienceasdescribedabove.

16

Vendorsmeetingallrequiredqualificationsmaybeeligibletoenterintoanoncompetitive"RateContract"toprovide:• (1)Pre-placementTraining• (2)EmploymentServices• (3)SupportedEmploymentServicesand• (4)On-The-JobTrainingServices.Inadditiontotherequirementslistedbelow,applicantsmustberegisteredwithFlorida'sDepartmentofState,

• Note:AllemployeeswhowillprovideSupportedEmploymentServicesmustalsohaveatrainingcertificateinSupportedEmploymentfromastateornationallyrecognizedSupportedEmploymentProgram.ThisappliestoallProviders,includingthoseaccreditedbyCARForJCAHO..

• NOTE:TheAdministrator,FinancialOffice,Directorandanypersonemployedbytheproviderwhohasdirect,face-to-facecontactwithVocationalRehabilitationcustomersisrequiredtoundergoaLevel2backgroundscreeningper

• F.S.435.04andF.S.413.208.InstructionsonhowtoobtainthescreeningthroughAHCA’sCareProviderBackgroundScreeningClearinghousewillbesentbytheVendorRegistrationofficeoncepreliminaryqualificationsareapproved.

17

AdditionalInformation

• Timeframe-Applicationsubmitted1/15/16Contractapproved8/10/16

• 2References(businessesorindividuals)• Providealistofemployerswithwhomwehavesuccessfullyplacedstudents(employedorCBWE)

• CertificateofLiabilityInsurancePolicy• Resumesanddiplomasofallstaffthatwillhaveface-to-facecontactwithVRcustomers

18


4/18/17



• LevelIIbackgroundscreeningviatheAHCA(AgencyforHealthCareAdministration)CareProviderBackgroundScreeningClearinghouseforstaffthatwillhaveface-to-facecontactwithVRcustomerstoincludeoursuperintendentandfinancedirector.Cost-approximately$80each(wehad7individualsforatotalof$550).BackgroundcheckswithourschoolboardwerenotacceptablebecausetheyhadbeencompletedbyanagencynotapprovedbyVR.

• AttestthatwereviewedapowerpointoverviewofVRandtherequirementsofbecomingandbeingaVendor

• SubmitaPre-placementTrainingCurriculumasoneoftheserviceswewillprovide

19


• Orientation/contracttrainingwithourcontractmanager,LaurettaJackson,toreviewthecontractandservicesprovided

• Submitsignedcontract-6-8weeksforofficialapproval

• Received23documentstoassistwithservicedelivery(Tipsheets)

20

BillableServices

• Pre-EmploymentTraining20hours@rateof$302.00upto40hoursperstudent

• EmploymentPlacement=$5,500Benchmarks- Placement,45days,90days

• SupportedEmployment=$8,900Benchmarks-Placement,Stabilization,45days,90days

• PhaseII- APDoralternatefundingsourceupto150days• On-the-Job-Training-$1,633• Discovery-$1,750plus20hoursofobservation@$39.00perhour

• EmploymentplacementisreimbursablethroughVRonlyafterthestudenthasexitedtheschoolsystem. 21


4/18/17


• CreatingEmployment:TheFloridaRuralRoutestoEmploymentProject• TheFloridaRuralRoutestoEmploymentProject,acollaborationbetweentheFlorida

DevelopmentalDisabilitiesCouncil andtheCenterforSocialCapital,thenot-for-profitarmofGriffin-Hammis,Associates,INC.withsupportandcommitmentfromtheAgencyforPersonswithDisabilities andtheDivisionofVocationalRehabilitation continuestodemonstratewhatispossiblewhencombiningthemethodologiesofCustomizedEmployment(CE)withthemissionofEmploymentFirst.

• Thecapacity-buildingapproachusedintheRuralRoutesprojectreliesheavilyontraining,technicalassistance,field-workandside-by–sidementoringforcementingthefoundationandmethodologyofCE.Themostcriticalcomponentsinclude:

• DiscoveryandCustomizedjobdevelopment

• IdentifyingThreeVocationalThemesforeachjobseeker

• Jobanalysisandsystematicworksiteinstruction

• Creativejobdevelopment,including,ResourceOwnership

• Optionsforself-employmentandbusiness-within-a- business

• SocialSecurityAdministration(SSA)WorkIncentivessuchasPlansforAchievingSelfSupport

• Businessfeasibilityandplans

• Longtermsupportstrategiesforjobretentionandcareergrowth. 22

MovingForward• Trainingisthenextstepinordertodeliverservices

• 40hourstobecompletedataweeklongworkshop• RuralRoutestoEmployment(Discovery)trainingalsomeetsthetrainingrequirementofbecomingavendor.Wehavecompletedourclassroomportionof6daysovera3monthperiodforACREcertificationandareintheprocessofcompletingtheDiscoveryProfileforthe2nd certificate.

• 2sessiontrainingtoprovidesupportedemploymentthroughAPD

• Reporting• Quarterlyreports• Minimumof1desktopmonitoringannualreport• Periodicon-sitemonitoringvisits 23

QuestionsThefollowingquestionsorconcernswerepresented

• CanSEstudentsbeingservedundertheTPCAalsobeeligibleforservices(forfinancialreimbursement)underourVendorcontract

• Yes,outsideofschooldays/hours

• DifficultyofofferingstipendstostudentswhoparticipateinOJT.Wecan’tpayunlessthestudentbecomesanemployee

• Weaskedthatifinsteadofpayingthestudent,canwecompensatebygivingcreditfortimeworkedoutsideofschoolhours,orwouldthisbeconsideredduringschooltimessincethestudentwouldhavetobeconsideredenrolledtoreceivethecredit*Couldgetsummercredithourssinceitisoutsidethescopeofthenormalschoolyear

24


4/18/17


EmploymentServicesProvidersHelpfulTips

OCTOBER13,2015 TIPNUMBER9

• Pre-PlacementTraining• Pre-Placementtrainingconsistsoflectureandhands-onactivity.Trainingshouldincludespecifictopicsbasedontheindividual’sneed(s)whichhavebeenidentifiedthroughdiscussionswiththeCustomer,VRCounselor,andothersupportsystemsidentifiedbytheCustomerontheReferralform.

• OtherRequirementsofPre-PlacementTrainingInclude:• 1.Trainingmustlastaminimumoftwenty(20)hours.TheCounselormayauthorizeanadditionaltwenty(20)hourstrainingonacasebycasebasis,foramaximumdurationofforty(40)hourstotal.

• 2.Youcanonlybillfortwenty(20)hoursoftrainingperreferral.IftheCustomerrequiresmorethantwenty(20)hours,thecurrentreferralmustbeclosedandanewreferralopened.YourContractManager,Liaison,orCounselorcanhelpyouthroughthisprocess.

• 3.Traininglastingmorethanfour(4)hours,perday,mustincludeatleastathirty(30)minutelunchbreak.Itcannotbeaworkinglunch.

25

• 4.Topicstobecoveredunderthetrainingincludeinstructiononresumewriting;interviewingskills;howtosearchforandapplyforjobsonline;howtofindandcompletejobapplications;howtomanageEmployerinitialcontacts;howtohandleconflicts;andhowtonavigatepublictransportation.

• 5.ThePre-PlacementTrainingReportmustincludeadescriptionofthetrainingtopics,notjusttitles.

• 6.TheCustomermustsignboththePre-PlacementTrainingReportandPre-PlacementTrainingSurvey.

• 7.Trainingcannotbeconductedviawebinars.Itmustbecompletedinaformalclassroomsetting.

• Yourtrainingcurriculum,includingasyllabusandtrainingmaterials,issubjecttoContractManagerreviewaspartofroutinemonitoring.Additionally,wewillreviewyourcurriculumand,ifapplicable,provideyouwithcurriculumdevelopmentguidanceuponrequest.

26

FrameworkofaSummerProgramWorkingwithHSHT,VR,STARWeek1Pre-placementTrainingof20hours

• Instructor=$1,000• Classof15=$4,500• Stipend=$1,500Weeks2-4OJT

JobCoach=$15anhr.@50hours=$750.0015students-Minimum40hr.Stipend=$4,800Reimbursement@$1,633=$25,000

Profitapprox.=$20,00027


4/18/17


FrameworkofaSummerProgramWorkingwithStudentsnotinVR

OJTJobCoach=$15anhr.@64hrs.=$965.0010students-Minimum50hr.Stipend=$4,000

Reimbursement@$2,300=$23,000

Profitapprox.=$18,000

28

NassauCountySchoolDistrictPartnersforProjectSearch

29

WhoarepartnerswithNassauCounty?• FloridaDevelopmentalDisabilitiesCouncil• Hostsite• VRpartnershipasavendor• CollaborationwithAPD-EmploymentEnhancementProject

• CollaborationwithTheArcNassauforpost-graduateservicesandemploymentservices

• COApartnershipwithtransportationtraining

30


4/18/17


ProjectSearchDeliverablesProvisionsforreimbursementTheVRcounselorwillauthorizepaymenttotheVRProviderforthefollowingapprovedIPEservicesdeliveredtoallProjectSearchparticipants.Benchmark

• On-the-jobevaluation(OJT)• OJTTrainingPlan&Agreement• OJTTrainingFinalReport

Supportedemploymentplacementmustoccurafterstudenthasexitedtheschoolsystem

31

ProjectSearchDeliverables

To

Benchmark Specifications

On-the-jobevaluation(OJT)

$1,485

Informationobtainedduringthefirstrotationusedtocompletetheevaluation

OJTTrainingPlan&Agreement

$980each rotation=$2,940

Payableforeachofthe3rotations

OJTTrainingFinalReport

$653eachreport

Payableoncompletionofeach OJTrotation

32

KirkHall,Sr.ManagementAnalystSupervisor/TransitionYouthProgramsDirector,

[email protected]

(850)245-3360

LaurettaJackson,OperationsandManagementConsultant,[email protected]

(386)754-1675

ChristopherLaw,ProviderServices,[email protected]

(850)245-7005

JenniferPowell,ContractManager,[email protected]

(850)245-3352

ReginaRice,ProjectSearchLiaison,[email protected](850)245-3278

VendorRegistration(V-Reg)

4070EsplanadeWay

Tallahassee,FL.32399

Toll-free(866)580-7438

Local(850)245-3401

Fax:850-245-3394

[email protected]

havequestions,contactus.

33


4/18/17


JamesBurns,[email protected](904)491-9921PattiLangford,Transition/[email protected](904)491-9955DonnaThompson,[email protected](904)557-8311

34

nassau county school district presents becoming a vr · pdf filenassau county school district...

Documents