nahcr image 2015 conference exhibitor prospectus

IMAGE 2 0 1 5

July 21-24, 2015

New Orleans, Louisiana

Hyatt Regency New Orleans

HEALTH CARE

RECRUITMENT

Make It the “Big Easy”

Exhibitor

Prospectus

41ST ANNUAL CONFERENCEJuly 21-24, 2015 New Orleans, LA

2 EXHIBITOR PROSPECTUS

The NAHCR 41st Annual IMAGE Conference is the single most important conference targeted specifically to health care recruiters. By exhibiting at the 41st Annual IMAGE Conference, you will gain a competitive edge in the health care recruitment industry. Your company will be introduced to more than 275 health care recruitment professionals in our exhibit hall and throughout the conference. We hope you will be part of this unique conference.

This Exhibitor Prospectus provides details on registering your com-pany as an exhibitor, as well as the numerous ways your com-pany can increase its message to health care recruiters with our sponsorship and advertising opportunities. These sponsorship and advertising opportunities present valuable exposure and incentive to extend your reach to these professionals.

NAHCR VISIONNAHCR will be the preeminent organization for health care recruitment.

NAHCR MISSIONNAHCR provides health care recruitment professionals education, networking and resources to become strategic business partners within a dynamic health care environment.

What attendees say about the IMAGE

Conference:

“Outstanding conference! If HR Recruiters have only one meeting

they are able to attend, this is the one. Wonderful key note speakers every time, and hot

topics in the world of recruitment always on the agenda.”

“Please put this event in your calendars! Every recruiter should

be part of this great event on how to make you and your

organization shine!”

“Outstanding quality individuals and experience throughout.”

HEALTH CARE RECRUITMENTMake It the “Big Easy”

Important Deadlines

April 17

EARLY BIRD DISCOUNT FOR EXHIBIT SPACE AND

BOOTH REQUEST

May 22

ADVERTISEMENT ARTWORK DUE

COMPANY DESCRIPTION FOR FINAL PROGRAM

DEADLINE TO SUBMIT EXHIBIT AND SPONSORSHIP

APPLICATION AND PAYMENT

June 19

DEADLINE TO SUBMIT NAMES OF BOOTH REPRESENTATIVES

June 26

HOTEL CUT-OFF DATE FOR ROOM RESERVATIONS


EXHIBITOR PROSPECTUS 3

Vice PresidentDivision ManagerManagerRecruiter/Talent/Acquisition

1-5 Years6-10 Years 11-20 Years 21-30 Years31+ Years

Attendees by Position

Number of Years in Practice

Who attends the IMAGE Conference?

2015 Exhibitor Schedule At-A-Glance(Program is subject to change)

Wednesday, July 22

9:00 a.m. – 3:00 p.m. Exhibitor Set-Up

11:30 a.m. - 1:15 p.m. Vendor Demos with Lunch 1. 12:00 p.m. - 12:20 p.m. 2. 12:30 p.m. - 12:50 pm

4:30 p.m. – 7:30 p.m. Exhibit Hall Opening Reception

All exhibits must be completely set by 3:00 p.m. on Wednesday, July 23. There are no exceptions. Exhibits not set by 3:00 p.m. will be set by Viper Tradeshow Services at the exhibitor’s expense.

Thursday, July 238:00 a.m. - 9:15 a.m. Vendor Demo Breakfast 3. 8:15 a.m. - 8:35 a.m. 4. 8:45 a.m. - 9:05 a.m.

10:00 a.m. – 2:00 p.m. Exhibit Hours

10:30 a.m. – 10:45 a.m. Dedicated Time Refreshment Break with Exhibitors

11:45 a.m. – 1:45 p.m. Dedicated Time Lunch with Exhibitors and Raffle Drawings

2:00 p.m. – 2:30 p.m. Exhibitor Meeting with Board of Directors

2:30 p.m. – 6:30 p.m. Exhibitor Move Out

Exhibits may NOT be dismantled prior to 2:00 p.m. on Thursday, July 23. All exhibits must be dismantled and ready for shipment by 6:30 p.m. Exhibits that have not begun disman-tling by 3:00 p.m. will be dismantled by Viper Tradeshow Services at the exhibitor’s expense.

“The ability to network with so many creative, enthusiastic and

like-minded individuals is a great benefit! We have no organization

like NAHCR in Canada so this is a fantastic opportunity to meet and discuss successes and concerns with so many

professionals.”

“This is one of the best conferences that I have been to! It was packed with useful

information and timely topics! Nice job!”

“The enthusiasm and connected feeling throughout the conference

has given me inspiration and a renewed passion for what I do!”

100% of attendees said they would recommend this conference to their colleagues.



NAHCR offers a variety of cost-effective opportunities to increase your organization’s visibility and attendee awareness. NAHCR’s conference advertising, sponsorship, event marketing and exhibiting are some of the best-priced branding opportu-nities in the industry. Review the different levels of sponsorship and the conference marketing options and select the combina-tion that maximizes your exposure and effectively builds your brand. The NAHCR staff is eager to assist you in your selection, as most opportunities are available on a first-come, first-served basis.

EXHIBIT BOOTH SPACEThe exhibit hall is located in Storyville Hall. The Welcome Reception, Thursday Refreshment Break and Thursday Lunch will be located in the exhibit hall to increase attendee traffic. See page 3 for a Schedule at-a-Glance.

Your exhibit booth fee includes the booth space rental and two full meeting registra-tions. Institutional Members also receive two tickets for the Gala Awards Lunch. Security will be provided when the exhibit hall is closed. The exhibit space is a 10’ x 10’ area for you to display and/or demonstrate your company’s products and services. See page 13, section 9 for booth construction guidelines. Each 10’ x 10’ booth comes with 8’ high pipe and drape and 3’ high side pipe and drape. All other items (e.g., booth fur-nishings, carpet, floral) should be ordered through the official service contractor, Viper Tradeshow Services. See page 7 for more details. The exhibit hall is carpeted.

PRE-CONFERENCE REGISTRATION MAILING LIST – START MARKETING YOUR ORGANIZATION NOW WITH THE COMPLIMENTARY PRE-CONFERENCE MAILING LIST!

You can reach the NAHCR attendees before they even arrive in New Orleans. All exhibitors will receive the pre-conference and post-conference attendee mailing list complimentary with their booth registration. It will be emailed by July 6, 2015. The post-conference registration mailing list will be mailed by August 31, 2015.

SPONSORSHIP LEVELSConference sponsorship is the most effective way to show your potential/current customers that you support their profession and their membership organization! We offer many different levels of sponsorship with various levels of recognition, including A La Carte Sponsorships. Please note: NAHCR will coordinate all sponsored functions and ordering of all promotional items.

SPONSORSHIP LEVELDIAMOND ($20,000)

1 Available

PLATINUM ($15,000)

2 Available

GOLD ($10,000)

3 Available

SILVER ($7,500)

3 Available

BRONZE ($5,000)

5 Available

Complimentary 10’ x 10’ Exhibit Booth 2 1 1

Additional Conference Registrations 2 2 1 1

Advertisement in IMAGE Conference Final Program Book

1 Full-Page, B&W

1 Full-Page, B&W

½ Page, B&W

½ Page, B&W

Extensive Recognition in all Print Materials and on NAHCR Website X X X X X

Verbal Acknowledgement at Opening Session and Recognition on Signage Throughout Annual Conference

X X X X X

Acknowledgement of Support in Association Publications X X X X X

Marketing At-A-Glance

Exhibit FeesMembers $1,750 per 10’ x 10’ booth before April 17, 2015$2,000 after April 17, 2015

Non-Members $2,150 per 10’ x 10’ booth before April 17, 2015 $2,400 after April 17, 2015



DIAMOND LEVEL – $20,000 One Sponsorship Available

Benefits � Two complimentary 10’ x 10’ exhibit booths in prime location of exhibit hall

� Two additional complimentary conference registrations (includes 2 additional Gala Awards Luncheon tickets)

� One complimentary full-page, black and white adver-tisement in the IMAGE Conference Final Program Book

� Extensive recognition as a Diamond Level Sponsor in all print materials and on NAHCR website

� Verbal acknowledgement at the Opening Session and recognition signage throughout the IMAGE Conference

� Acknowledgement of support in association publications

Activity/Item options � 1. Exhibit Hall Opening Reception SOLD � 2. Gala Awards Luncheon

Your financial support allows NAHCR to continue to provide exceptional conferences and provide you the best value for your investment along with great exposure with multiple media. NAHCR offers a two-tiered approach to sponsorships: 1) Choose a sponsorship level; and 2) Select an activity/item under the sponsorship level, if desired, by checking the box next to the sponsor-ship item desired. Please contact Debbie Jennings to discuss additional sponsorship opportunities at [email protected].

Marketing At-A-Glance

PLATINUM LEVEL – $15,000 Two Sponsorships Available

Benefits � One complimentary 10’ x 10’ exhibit booth � Two additional complimentary conference registrations (includes additional 2 Gala Awards Luncheon tickets)

� One complimentary full-page, black and white adver-tisement in the IMAGE Conference Final Program Book

� Extensive recognition as a Platinum Level Sponsor in all print materials and on NAHCR website



Activity/Item options � 3. Evening Reception � 4. Networking Lounge with Mobile Device Charging

Station

GOLD LEVEL – $10,000 Three Sponsorships Available

Benefits � One complimentary 10’ x 10’ exhibit booth � One additional complimentary conference registration (includes 1 Gala Awards Luncheon ticket)

� Extensive recognition as a Gold Level Sponsor in all print materials and on NAHCR website

� One complimentary half-page, black and white adver-tisement in the IMAGE Conference Final Program Book



Activity/Item Options � 5. Thursday Lunch with Exhibitors � 6. Kick Off IMAGE Reception � 7. Wi-Fi Access in the exhibit hall with personalized-

landing page and branding for up to 300 users

SILVER LEVEL – $7,500 Three Sponsorships Available

Benefits � One additional complimentary conference registration � Extensive recognition as a Silver Level Sponsor in all print materials and on NAHCR webwsite

� One complimentary half-page, black and white adver-tisement in the IMAGE Conference Final Program Book



Activity/Item options � 8. Refreshment Breaks (Four available) � 9. Networking Breakfast � 10. Photobooth in the exhibit hall



Marketing At-A-Glance continued

Advertising OpportunitiesThe NAHCR IMAGE Conference Final Program Book is distributed to all individuals regis-tered for the IMAGE Conference (approximately 275). This program book includes meeting timetables, exhibitor descriptions and other essential information. The program book is 5.5” x 8.5” format with glossy cover and matte text pages. To advertise, please complete the form on pages 9-10 and submit your ad to [email protected] by May 22, 2014. It is the advertisers responsibility to submit your ad by the due date.

FINAL PROGRAM BOOK ADVERTISING PRICES AND AD SPECIFICATIONS – PROGRAM BOOK SIZE IN 2014 (5.5” X 8.5”)

Space Dimensions (Cut)Dimensions

(Bleed)Rate

Back Cover (4-color) 8 ¼” tall x 5 ¼” wide 8 ¾” tall x 5 ¾“ wide $2,500

Inside Front Cover (4-color) 8 ¼” tall x 5 ¼“ wide 8 ¾” tall x 5 ¾“ wide $2,000

Inside Back Cover (4-color) 8 ¼” tall x 5 ¼“wide 8 ¾” tall x 5 ¾“ wide $2,000

Full Page, Black & White 7.875” tall x 4.625” wide N/A $1,000

Half Page, Black & White 4” tall x 5 ¼” wide N/A $500

Cover ads are sold on a first come first served basis.

A LA CARTE SPONSORSHIPS

Benefits � Recognition in IMAGE Conference Program Book, event signage and product display (if applicable)

Activity/Item Options � 16. Conference Mobile App – $3,500 Provide attendees a mobile app for smartphones to personalize their

IMAGE Conference planning schedule, review exhibitor information, post conference photos and Tweet about the conference. Sponsorship of the app includes a banner recognizing your company.

� 17. Flash Drives – $3,000� 18. Padfolios – $2,500

Your company logo featured on padfolios for all conference attend-ees. NAHCR will provide these.

� 19. Vendor Demo – First come first served – $2,500 � Wednesday 12:00 p.m. - 12:20 p.m.

� Wednesday 12:30 p.m. - 12:50 p.m. � Thursday 8:15 a.m. - 8:35 a.m. � Thursday 8:45 a.m. - 9:05 a.m.

(25-minute sessions)� 20. Badge Lanyards – $1,000 – SOLD� 21. Registration Packet Flyer – $500

BRONZE LEVEL – $5,000 Five Sponsorships Available

Benefits � Extensive recognition and signage as a Bronze Level Sponsor

� Verbal acknowledgement at the Opening Session and recognition signage throughout the IMAGE conference


Activity/Item Options � 11. Twitter Feed Screens � 12. Closing Session Speaker � 13. Opening Session Speaker � 14. Chapter Leadership Workshop with meal � 15. Conference Tote Bags

ACCEPTABLE ADVERTISEMENT ARTWORK FORMATS:

Ad Format: For maximum quality, it is best to submit your ad in PDF format. Choose “press quality” from the Adobe PDF conversion settings and edit the com-patibility to Acrobat 7.0.

Logo: We encourage you to send your logo saved as an Adobe Illustrator EPS file. Prior to sending, please con-vert all fonts to outlines.

Photos and Graphics: To ensure a high-quality end product, all photos and graphics must be high resolution (at least 300 dpi) in TIF or JPG format. Images downloaded from the Internet are typically low resolution and not suitable for printing.



BOOTH REQUEST & ASSIGNMENTSNAHCR reserves the right to exercise sole discretion in the acceptance or refusal of exhibit space applications. Booth assignments will not be made until after the deadline date of May 22 and full payment has been received. Booth space will be assigned to Sponsors and Institutional Members first; remaining booths will be assigned on a first-come, first-serve basis in order of date received. Requests for space cannot be accepted by telephone; applications may be faxed to 913-895-4652. You will receive email confirmation of your booth assignment.

EXHIBIT BOOTH SPACEThe exhibit hall is located in Storyville Hall. The Exhibit Hall Opening Reception, Thursday Refreshment Break and Thursday Lunch will be located in the exhibit hall to increase attendee traffic. See page 3 for a Schedule at-a-Glance.

The exhibit space is a 10’ x 10’ area for you to display and/or demonstrate your company’s products and services. The exhibit hall is carpeted.

BOOTH PRICING & INFORMATIONMembers $1,750 per booth before April 17, 2015 $2,000 after April 17, 2015

Non-Members $2,150 per booth before April 17, 2015 $2,400 after April 17, 2015

Final deadline for all exhibit space applications and payment is May 22, 2015.

Each 10’ x 10’ Booth Includes:�Booth space rental�Two full meeting registrations�Attendance to any Educational Session is included with

the two full meeting registrations (except Pre-Conference sessions)

�8’ back pipe and drape and 3’ high side pipe and drape

�Company listing and 35-word description included in Conference Final Program Book

�Pre and Post-Conference Registration Mailing List

AFFILIATE EVENTSAll affiliate events must be approved by NAHCR and must not conflict with IMAGE conference events. For more information contact Debbie Jennings at [email protected].

OFFICIAL SERVICE CONTRACTORViper Tradeshow Services is the official service contractor for the 41st Annual IMAGE Conference. Once your booth number has been assigned, your information will be forwarded to Viper Tradeshow Services, and instructions for downloading the Exhibitor Service Kit and online ordering information will be sent to you. All booth services should be ordered from the Viper Tradeshow Services exhibitor kit, including:

These items are not included in your booth rental and may be ordered from Viper. �Furnishings (tables, chairs, wastebaskets, etc.) �Additional Carpet �Material Handling�Floral�Cleaning

The show colors are blue and white and the exhibit hall is carpeted.

The Hyatt Regency New Orleans WILL NOT accept advance direct shipments to the hotel. ALL EXHIBITOR SHIPMENTS MUST BE SHIPPED IN ADVANCE TO VIPER’S WAREHOUSE. No show site shipping without permission and a specific appointment with Viper is permitted.

Shipment fees to the warehouse include delivery to the hotel, delivery to your booth, storage of empties, and return of emp-ties at the close of the event.

Exhibitor Service kit will be sent approximately May 15, 2015. Questions regarding material handling, shipping or booth furnishings should be directed to Belinda Schlueter, Exhibit Coordinator at Viper Tradeshow Services, at 816-587-1882 or via email at [email protected]; web: www.vipertradeshow.com.

Most booth furnishings may be ordered online and instruc-tions will be included in the Viper Service Packet.

The following services must be ordered and paid for directly through the hotel, using the order forms supplied in the Exhibitor Service Kit: �Electrical �Internet �Audio/Visual services can be ordered using the form in

the Exhibitor Service Kit and are provided by PSAV.

Exhibit Opportunities



Exhibit Hall Floor Plan



STEP ONE: COMPANY INFORMATION. This is the information that will be used for your company’s listing in the IMAGE Conference Final Program. Please type or print legibly.

Company Name: ______________________________________________________________________________________________________

Address: _____________________________________________________________________________________________________________

City/State/Zip: ________________________________________________________________________________________________________

Company Phone: _________________________________________________ Fax: ________________________________________________

Company Website: _____________________________________________________________________________________________________

Product/Services Description (35-word limit):

Company Contact (For sending booth confirmation and other exhibitor-related correspondence only. Not for publication.)

Contact Name: __________________________________________________ Phone: ______________________________________________

Email: _______________________________________________________________________________________________________________

STEP TWO: EXHIBIT SPACE

Authorized Signature: ___________________________________________________Date: _______________________________________

By signing this Exhibit Space Contract I agree that I have read and understand the Rules and Regulations on page 13 governing the NAHCR IMAGE Conference, and that my company and its representatives agree to abide by them. I will share this information with the company representative(s) who will be on-site.

Select Your Exhibit Booth

Members � $1,750 per 10’ x 10’ booth before April 17, 2015 � $2,000 after April 17, 2015

Non-Members � $2,150 per 10’ x 10’ booth before April 17, 2015 � $2,400 after April 17, 2015

Exhibit Booth Total $_________

Booth Preferences

Booth choices: 1._______ 2._______ 3._______ Number of 10’ x 10’ booths requested: _______

List any potential exhibitor(s) you wish to be near: ___________________________________________________________________________

List any potential exhibitor(s) you DO NOT wish to be near: __________________________________________________________________

Exhibit Staff

Names are due by June 19. You will receive a form to submit your exhibit booth staff names by May 15 and it will be due by June 19. You will have opportunity to RSVP for the Gala Awards Luncheon and also purchase tickets for the Gala Awards Luncheonwhen you register your exhibit booth staff.

Exhibit, Sponsorship & Advertising Form

Application deadline is May 22, 2015



STEP THREE: CONFERENCE SPONSORSHIPLevel of Support: Diamond Platinum Gold

Silver Bronze A La Carte

Number of activity(s) you wish to support (see assigned # beside item under sponsorship levels on pages 5-6): ___________________

A La Carte Total $_________

Conference Sponsorship Total $_________

STEP FOUR: ADVERTISINGThis section does not apply to sponsor-included advertising.

Ad Selection and Price (Book size is 5.5” x 8.5”)

Back Cover (color) $2,500

Inside Front Cover (color) $2,000

Inside Back Cover (color) $2,000

Full Page, B/W $1,000

½ Page, B/W $500

Advertising Total $_________

STEP FIVE: TOTAL FEES Payment is due in full with the application form.

Exhibit Booth Total $__________

Conference Sponsorship Total $__________

Advertising Total $__________

TOTAL PAYMENT ENCLOSED $__________

STEP SIX: METHOD OF PAYMENTAll funds must be submitted on a U.S. bank in U.S. funds. NAHCR does not accept purchase orders or invoices for services. NAHCR Tax ID: 75-1650774.

Check made payable to NAHCR – check #__________

Charge payment to the following credit card: Visa MasterCard Amex Discover

______________________________________________________Credit Card Number Expiration Date

______________________________________________________Name as it appears on Card

______________________________________________________Signature Date

STEP SEVEN: SUBMIT APPLICATIONPlease return the Registration Form and total amount due to:

Mail: NAHCR Executive OfficeP.O. Box 14365Lenexa, KS 66285-4365

Overnight Courier Only:NAHCR Executive Office18000 W. 105th St.Olathe, KS 66061

Fax: Fax completed registration form with credit card payment to 913-895-4652.

Questions? Contact the NAHCR Executive Office at 913-895-4627 or [email protected].

Deadline for submission and payment: May 22, 2015

I am aware that my photo may be taken during the conference and may be published on NAHCR social media sites, the website and in publications to promote NAHCR and the IMAGE Conference.



ADVANCE Healthcare Network

AHACareerCenter.org

American Medical Technologists

ANA Nurse’s Career Center

Anthony J. Jannetti Inc.

AppVault

Association Career Network

B.E. Smith, Inc.

Bayard Advertising

Beyond.com

BountyJobs, Inc.

CareerBuilder

Certified Healthcare

Certiphi Screening, Inc.

CKR Interactive

Cornerstone on Demand

DiversityNursing.com

Doximity

Exclusive Healthcare Placement, Inc.

ExperiencedRN

Findly

Fusion Marketing Group

GroupOne Services Inc.

HealthCareerWeb.com

HealthcareSource

HEALTHeCAREERS Network

HealthJobsNationwide.com

HireRight

Indeed

Jobs2web

Katon Direct

LEAN Human Capital, LLC

LWW/Wolters Kluwer Health

MadDash E-Media

Mankuta Gallagher & Associates, Inc.

MD Linx

Medefis, Inc.

Micron Systems, Inc.

Mindworks Communications/Slack Incorporated

Montage

Moore & Associates

Morgan Hunter HealthSearch

NAS Recruitment Communications

National Healthcare Career Network

National Student Nurses’ Association

Nurse.com

NurseTogether.com

Peoplemenders.com

Pre-Check

RXinsider, Ltd.

Scrubs Magazine

Shaker Recruitment Advertising & Communications

Shiftwise

Simply Hired

SkillSurvey, Inc.

SLACK Incorporated

Springer Publishing

Talent Plus

TalentWise, Inc.

TMP Worldwide

Tweet My Jobs

Universal Background Screening, Inc.

*Not a comprehensive list

Past Exhibitors Include*



Home to the NAHCR 41st Annual IMAGE Conference, the Hyatt Regency New Orleans is conveniently located near all of New Orleans attractions and just across the street from the Mercedes Benz Superdome and Champions Square. This elegant hotel re-opened in October 2010 after extensive renovations and fea-tures state of the art technology and beautifully redesigned guest rooms.

Guest Rooms: Enjoy views of Crescent City or the Superdome and Champions Square as you relax in the chaise lounge and slumber serenely in a Hyatt Grand Bed®. The hotel’s newly rede-signed contemporary guest rooms feature a calming color palette of warm gold and ivory with berry accents, sapphire blue high-lights and local artwork adds bursts of color. Accommodations continue throughout the interior with traditional wardrobes and luxurious stone baths. Stay productive while at the hotel in the dedicated work area, boasting multiple plugs for all of your electronic devices, Wi-Fi and high-speed Internet access, and a comfortable ergonomic swivel chair. Relax in front of the 42” flat screen TV while watching a movie or video on demand through our innovative in-room technology which will allow you to access a full range of offerings that include interactive entertainment, hotel services, local information, and other advanced features or entertain yourself with your iHome stereo with iPod® docking station.

Internet Access: NAHCR is pleased to provide complimen-tary wireless high-speed Internet access in your guest room.

Check-in/Check-out: Check-in at 3:00 p.m. and Check-out at 12:00 p.m. Early check-in and late check-out requests will be accommodated on request basis and should be directed to the hotel.

For a complete list of hotel features please click here and for information on hotel parking visit hotel parking.

NAHCR Conference Hotel Rates: NAHCR Conference hotel room rate is $169 single/double occupancy and $179 triple/quad occupancy and includes high-speed Internet access in your guestroom. The conference rate will be honored three nights pre/post of the conference dates based on availability. The dead-line to confirm your reservation at the special confer-ence rate is Friday, June 26, 2015.

Reservations may be made online at http://bit.ly/1060qIS or by calling 888-421-1442 and requesting the NAHCR IMAGE Conference rate.

Hotel description from Hyatt Regency’s website.

Hotel & Transportation Information

TRANSPORTATION AND ATTRACTIONS IN NEW ORLEANSAirport/Transportation:The hotel is located approximately 12 miles from the Louis Armstrong International Airport. NAHCR is pleased to part-ner with Airport Shuttle to provide a discounted rate of $35 roundtrip on airport/hotel shuttle service to the Hyatt Regency.

You must make your reservations at least 24 hours in advance online only to receive the discount. Please visit http://bit.ly/1zNrvB6 to make your reservations.

For information on maps and directions, please click here.

GETTING AROUND THE BIG EASY:Numerous streetcar lines, including the Loyola Avenue Streetcar which passes directly in front the hotel, can take travelers on a scenic tour of New Orleans’ most famed attractions including the famed French Quarter, Bourbon Street and Garden District. Streetcar fare is $1.25 each way and Jazzy Passes for unlimited rides are $3 per day. For more information about New Orleans transportation options including New Orleans streetcar access and limousine service, please contact concierge.

List of Local Area Attractions: Mercedes-Benz Superdome – 0.1 mileChampions Square – 0.1 mileSmoothie King Center – 0.2 mileJulia Street Art Galleries – 0.2 mileWorld War II Museum – 0.7 mileFrench Quarter – 0.8 mileErnest N. Morial Convention Center – 1.1 mileAquarium of the Americas and IMAX Theater – 1.1 milePort of New Orleans – 1.8 mileMississippi Riverfront – 2.2 mile

HYATT REGENCY NEW ORLEANS601 Loyola Avenue, New Orleans, Louisiana 70113

Telephone: 504-561-1234 Fax: 504-523-0488

http://www.neworleans.hyatt.com/en/hotel/our-hotel/hotel-features.html

http://www.neworleans.hyatt.com/en/hotel/our-hotel/parking.html

http://www.neworleans.hyatt.com/en/hotel/our-hotel.html

http://airportshuttleneworleans.hudsonltd.net/res?USERIDENTRY=NACHR0715&LOGON=GO

http://www.neworleans.hyatt.com/en/hotel/our-hotel/map-and-directions.html?icamp=propMapDirections

https://neworleans.hyatte-concierge.com/Welcome.aspx?langid=en-US

By applying for exhibit space, your company agrees to comply with all rules and regulations outlined below and further agrees to abide by the decision of NAHCR exhibit management with respect to interpretation of these rules. Please be sure that the company representatives attending the meeting are aware of and adhere to these rules.

1. Exhibit Representatives. Each exhibitor is entitled to two complimentary full meeting registrations (does not include pre-conference workshops). Each additional exhibit hall only badge is $75. Exhibit hall only passes do not provide access to educational sessions.

2. Assignment of Space. Space assignments will be made based on the following criteria: Sponsorship level, Institutional member, booth size and commitment date. Every effort will be made to respect the exhibitors’ space choices whenever possible, but NAHCR’s (hereafter known as “exhibit management”) decision shall be final. Exhibit management reserves the right to transfer assignments when such action is deemed to be in the best interest of the total exhibit effort. Viper Tradeshow Services submits the exhibit hall floor plan to all appropriate authorities for approval in advance of the show dates. However, NAHCR reserves the right to relocate booths if required by fire department regulations. NAHCR will make every effort to contact any affected exhibitors in advance of relocation.

3. Payment. Full payment of exhibit fees or sponsorship is required with this contract. Please make checks payable to: NAHCR, P.O. Box 14365, Lenexa, KS 66285-4365, USA. All telephone inquiries 913-895-4627; FAX 913-895-4652. International funds must be submitted on a U.S. bank in U.S. equivalents.

4. Refund for Cancellation. Should the exhibitor be unable to occupy and use the exhibit space contracted for, he or she shall promptly notify exhibit management in writing. All sums paid by the exhibitor, less a service charge of $250, will be refunded. No refunds will be made after May 22, 2015.

5. Eligible Exhibits. Exhibit management reserves the right to determine the eligibility of any company or product for inclusion in the exhibition.

6. Booth Equipment and Services. Each 10’ x 10’ exhibit space includes a 10’ back drape and 3’ high side drape. All other items (i.e., table, chairs, etc.) can be purchased through the official decorating company. Show colors and blue and white and the exhibit hall is carpeted.

7. Contractor Service Information. In the best interest of the exhibitors, exhibit management has selected Viper Tradeshow Services, contact person Belinda Schlueter at 816-587-1882, to serve as official contractors to provide various services to the exhibitors. It is agreed that the exhibitor will abide by and comply with the rules and regulations concerning local unions having agreement with the exhibition facility or with authorized contractors employed by exhibit management. Complete information, instructions and electrical work, and cleaning, etc. will be included in the Exhibitor Service Kit, to be distributed after space has been confirmed. An Exhibitor Service Center will be maintained on the exhibit floor until the opening of the exhibit hall to facilitate service requests from exhibitors. Absolutely no shipments may be sent in advance to the hotel. The Hyatt Regency New Orleans WILL NOT acccept advance direct shipments to the hotel. ALL exhibitor shipments must be shipped in advance to Viper’s warehouse. Shipment fees to the warehouse include delivery to the hotel, delivery to the booth, storage of empties, and return of empties at the close of the event. The Exhibitor Service Kit will provide you with shipping instructions.

8. Security. Security will be provided during the hours that the exhibit hall is not open by exhibit management during the show, beginning on the day of setup until tear down. However, each exhibitor should make provisions to safeguard his/her goods from the time they are placed in the booth until the time they are removed. Exhibit management will not be responsible for loss or damage due to any cause. All Exhibitors must wear the official exhibitor’s name badge for admission to and while in the exhibit hall.

9. Booth Construction and Arrangement. Exhibits shall be arranged so as not to obstruct the general view, nor hide the exhibits, of others. Plans for specially-built displays not in accordance with regulations are to be submitted to exhibit management before construction is ordered. Regular and specially-built back wall, including signs, may not exceed an overall height of 10’. The maximum booth height of 10’ may extend out ½ the depth of the booth from the back wall. Height limitation of the display in the balance of the area is 36”, except for product and equipment on display which in itself may exceed this height. It is expressly agreed by the exhibitor that in the event he or she fails to install his or her products in his or her exhibit space, or fails to pay the space rental at the time specified, exhibit management shall have the right to take possession of said space and lease some or any part thereof to such parties and upon such terms and conditions as it may deem appropriate.

10. No dismantling will be permitted before closing time. No exhibitor shall have the right prior to closing of the exhibition to pack or remove articles in exhibit without permission from, and approval in writing by, exhibit management. Violation will result in a $250 fine. Please allow adequate time when making your travel plans.

11. Use of Exhibit Space. Exhibitors agree not to assign or sublet any space allotted to them without written consent of exhibit management, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business. No persons, firm or organization not having contracted with exhibit management for the occupancy of space in the exhibit

will be permitted to display or demonstrate its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities for purposes inconsistent with these regulations.

12. Exhibitor Representative. Each exhibitor must name at least one person to be his or her representative in connection with the installation, operation and removal of the exhibit. Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the exhibitor shall be responsible.

13. Restrictions. Exhibit management reserves the right to restrict exhibits which are objectionable because of noise, glaring or flashing lights, method of operation, or any other reason, and also to prohibit or evict any exhibit which, in the opinion of exhibit management, may detract from the general character of the exhibit. This reservation includes persons, things, conduct, printed matter or anything exhibit management judges to be objectionable. In the event of such restriction or eviction, exhibit management is not liable for any refund of any amount paid hereunder. No display material exposing an unfinished surface to neighboring booths will be permitted. Demonstrations must be so located that crowds collected will be within the exhibitor’s space, and not blocking aisles or neighboring exhibits. Contests of any kind must first be approved in writing by exhibit management. Photographing and videotaping within the exhibit hall is prohibited except by the official NAHCR photographer unless requested in writing to exhibit management for approval.

14. Exhibitor Activities. Exhibitor agrees not to schedule or conduct any outside activity, including, but not limited to, receptions, seminars, symposia and hospitality suites that are in conflict with the official program of NAHCR, whether such activities are held at or away from the hotel, except with written approval of exhibit management. Exhibitor will submit to exhibit management by May 22, 2015, any program exhibitor intends to hold at, or in conjunction with, its exhibit, for written approval as to time and place.

15. Responsibility. If the exhibitor fails to comply in any respect with the terms of this agreement, exhibit management shall have the right, without notice to the exhibitor, to offer said space to another exhibitor, or to use said space in any other manner. This shall not be construed as affecting the responsibility of the exhibitor to pay the full amount specified by the contract.

16. Compliance. The exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety, health; together with the rules and regulations of the operators and/or owners of the property wherein the exhibit is held. Cloth decorations must be flameproof. Wiring must comply with fire department and underwriters’ rules.

17. Liability. NAHCR, Viper Tradeshow Services, Hyatt Regency New Orleans and Applied Measurement Professionals, Inc., their agents or employees, shall not be responsible for any loss, theft, or damage to the property of the exhibitor, his or her employees or representatives. Further, exhibit management will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the exhibitor or his assigns, and the exhibitor shall indemnify and hold harmless exhibit management from all liability, which might ensue from any cause whatsoever. If the exhibitor’s materials fail to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder. Exhibitors are advised to carry special insurance to cover exhibit material against damage and loss, and public liability insurance against injury to the person or property of others.

18. Cancellation or Termination of Exhibition. In the event that the premises where the exhibition is to be held shall, in the sole determination of exhibit management, become unfit or unavailable for occupancy, or shall be substantially interfered with, by reason of picketing, strike, embargo, injunction, act of war, act of God, fire or state of emergency declared by any government agency or by reason of any municipal, state or federal law or regulation or by reason of any other occurrence beyond the control of exhibit management, exhibit management may cancel or terminate the exhibition. In the event of such cancellation or termination, the exhibitor waives any and all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete settlement and discharge of all claims against exhibit management the exhibitor’s prorated share of the total amount paid by all exhibitors less all costs and expenses incurred by exhibit management in connection with the exhibition, including a reserve for future claims and expenses in connection therewith. In case exhibit management shall for any reason determine to cancel or terminate the exhibition, the exhibitor waives all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete satisfaction and discharge of all claims against exhibit management a refund of all amounts paid by the exhibitor to exhibit management in accordance with this agreement.

19. Management. Exhibit management reserves the right to interpret, amend and enforce these regulations as it deems appropriate to ensure the success of the exhibition.

NAHCR EXHIBITOR RULES & REGULATIONS

nahcr image 2015 conference exhibitor prospectus

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