TENDER No.: _______________________ Date: __________

Nagar Nigam Haldwani-Kathgodam, Haldwani, Nainital

TENDER DOCUMENT For

SUPPLY, INSTALLATION & COMMISSIONING OF 3m³ Underground Garbage Bin System to be lifted by Closed Body

Tipper Truck Installed with crane For

MUNICIPAL SOLID WASTE COLLECTION

Funded by

HUDCO AND Nagar Nigam Haldwani

Tender Document for Supply, Installation and Commissioning of underground Bins

Cost of tender Document: 5000/-+ GST as applicable

Activity Description Date

Issue of Tender Document 27—9-2017 to 9-10-2017

Pre-bid meeting at Nagar Nigam, Haldwani Office 03—10-2017 at 3:00 PM

Submission of Proposal Due Date 11—10-2017 till 2:00 PM

Opening of Technical Bids 11—10-2017 at 3:00 PM

Nagar Nigam Haldwani Phone: +91 05946 220035,280808 Fax:+91 05946-221512

Website: www.nagarnigamhaldwani.in E-mail haldwaninagarnigam@gmail.com

TENDER NOTICE FOR INVITING BIDS FOR ‘3m³ UNDERGROUND GARBAGE BIN SYSTEM FOR BIN HANDLING MECHANISM FOR MUNICIPAL SOLID WASTE COLLECTION’

Nagar Nigam Haldwani-Kathgodam invites for the supply, installation & commissioning of 3m³

Underground Garbage Bin system for Bin Handling Mechanism for Municipal Solid Waste

Collection as per the detailed specification mentioned.

Tender document can be obtained from the office of Nagar Nigam Haldwani-Kathgodam,

Haldwani, District Nainital Uttarakhand on a payment of Rs. 5000/-+ GST as applicable by cash or

bank draft in favour of Nagar Ayukt, Nagar Nigam Haldwani-Kathgodam, Haldwani, Nainital from

27/9/2017 to 9/10/2017 11:00 AM to 3:00 PM. Pre Bid Meeting 3/10/2017 at 3:00 PM.

Your offer in one sealed envelope, containing two separate envelopes one for TECHNICAL BID &

other for Financial bid, super scribing on the envelope should reach this office latest by

11/10/2017 till 2.00 PM. Bids are to be addressed to Hon’ble Mayor, Nagar Nigam Haldwani-

Kathgodam. The received offers shall be opened on the same day 11/10/2017 at 3.00 pm in the

presence of participating parties before the Tender committee.

Please note that your offer should be in the enclosed format duly signed by the authorised

signatory on each page along with seal of your company.

Hon’ble Mayor, Nagar Nigam Haldwani and the Tender committee of Nagar Nigam Haldwani-

Kathgodam, Haldwani reserves the right to accept or reject any tender or part thereof for all the

tenders without assigning any reason thereof.

Yours truly

Nagar Ayukt Mayor

Nagar Nigam Haldwani-Kathgodam Nagar Nigam Haldwani-Kathgodam

TENDER No.: _______________________ Date: __________

To

M/s………………………………………………

…………………………………………………….

…………………………………………………...

…………………………………………………..

SUBJECT: TENDER FOR SUPPLY, INSTALLATION & COMMISSIONING OF 3m³ Underground

Garbage Bin System for Bin Handling Mechanism for MUNICIPAL SOLID WASTE COLLECTION.

I am directed to invite you to submit sealed Tenders quoting your competitive rates for supply,

installation & commissioning of 3m³ underground bin system for bin handling mechanism for

municipal solid waste collection at Haldwani as per the details mentioned in the Schedule of the

limited tender Enquiry.

1. Contracts concluded on the basis of tender enquiry shall be governed by the terms and

conditions set out in the tender Document.

2. Tenders received through e-mail or Fax shall not be accepted under any circumstances. Tenders

submitted in the prescribed format given in the Tender Document shall only be considered.

Tenders submitted without accompanying the EMD shall be rejected summarily. Tender

document can be obtained from the office of Nagar Nigam Haldwani-Kathgodam Haldwani District

Nainital Uttarakhand on a payment of Rs. 5000/-+ GST as applicable by cash or bank draft in

favour of Nagar Ayukt, Nagar Nigam Haldwani-Kathgodam from 27/9/2017 to 9/10/2017 11:00

AM to 5:00 PM.

3. Tender contained in a sealed envelope should be dropped in the tender box latest by 2.00 PM

on date 11/10/2017 tender will be opened by the Tender Evaluation Committee at 3.00 PM on

the same date in the presence of such tenderers who wish to be present to witness the tender

opening.

4. Tender committee chaired by Hon’ble Mayor reserves the right to accept or reject any or all

tender without assigning any reasons thereof.

Yours faithfully,

Nagar Ayukt Mayor

Nagar Nigam Haldwani-Kathgodam Nagar Nigam Haldwani-Kathgodam

Technical BID First Envelope

1. Name & Address of the Bidder with Tele No., Fax No., and Email ID proof

2. Date of Establishment of the Bidder with related documents

3. Name & Tele No./ Mobile No. of Contact Person and e mail

4. Tendering firm must be Registered company/Firm, authorised manufacturer, authorised dealer of underground bins and submit related documents.

5. Atleast three experience in waste management handling system and submit completion certificate of atleast three projects

6. PAN No. of the Bidder

7. TIN No. of the Bidder

8. GST of the Bidder Details of service tax deposited in last three years

9. Financial capability – The bidder should have minimum turnover of Rs one crore with its related document for last three consecutive years.

10. CA Audited report for three years

11 The tender document should accompany EMD of 1.65 lakhs in the form of FD or Bank guarantee.

Seal Signatures of the bidder

Name of Contact person

Address

Mobile No

Technical Specification & Guidelines Sheet

For 3 Cubic Meter Capacity Fully Underground Bin

TECHNICAL SPECIFICATIONS YES/NO IF DEVIATION, MENTION DETAILS

Characteristics of the underground 3m³ bin system:

1.

Supply and erection of International standard of High quality Underground bins to accept refuse by the 3m³ non-corrosive galvanized steel with electronic control mechanism to inform regarding filling of the bins so as to be timely lifted. The bins should be compatible, user friendly for general Public and Rickshaw or Wheel barrow.

Characteristics of the underground Bin/containers:

2.

Underground containers must consist of: a. On one side intake to accept the waste

from Public b. The other for intake by Rickshaw or pull

cart or wheel barrow c. Container to store the waste with

possibility to open from below and hence designed accordingly

d. Concrete bunker to receive the bin e. Mason work at the base and around to

prevent seepage in concrete bunker and raised atleast 18 inches above from the pavement with ramp and all round meshed and tiled mason work matching to the pavement

3. The entire bin must be made of corrosion free protected galvanized steel material designed to occupy minimum space and tiled around

4.

Capacity for waste containers must be of 3m3 with an opening on one side to collect mixed household waste and on the other to receive waste from Rickshaw or pull cart or wheel burrow

5.

The containers including lid and inlet column must be lifted with hydraulically operated articulated booms fitted on Truck Chassis and so arranged that bottom opening is hydraulically actuated (no manual handling/opening of bottom) to discharge the waste.

6.

a) Material of bins/containers: Containers of appropriate thickness must be

made of high quality hot-dip non-corrosive

galvanized according to EN ISO 1461 equivalent

standards (stainless steel with epoxy resin mix)

to resist shocks, jerks & cracks on regular use.

Made of washable, resistant to corrosion to

acids/leachate from household waste and crack

proof and duly coated from inside. Test Reports

and results provided and delivered by an

accredited laboratory.

b) The capacity of the container should be 3m3

non-corrosive Galvanised steel of the metal

parts of highest quality Standard

c) The bottom must be able to retain liquid/ leachate generated out of garbage. The weight of the bins should be compatible with the existing crane lifting capacity

7.

Griping, raising, and discharging the waste from open bottom 3m³ container must be made through hooks (maximum of two), and adapted to the Hydraulic Bin handling mechanism.

Characteristics of the intake columns for feeding the waste:

8.

Intake columns material must be of hot-dip

galvanized steel of highest standard quality

(stainless steel with epoxy resin mix) intended

for mixed waste, compactable, paper and glass

must be designed with 2 (two) openings

dimensioned to accept

1. Standard bags for household garbage 2. Another to accept the garbage directly from tri-cycle carts and wheel barrow.

9. Characteristics of concrete bunker for

underground containers:

10.

Concrete bunker made of reinforced concrete, quality concrete C30/37 or equivalent to Indian standards, the concrete bunker must be in accordance with the international norms 1990/1991 /1992 or equivalent to Indian standard. Concrete samples must have been tested according to EN 12390-3 or equivalent to Indian standard and these tests must have been conducted by an accredited laboratory

11.

Concrete bunker and elements of underground

containers must provide space for storing

bin/container of capacity 3 m3 hot-dip galvanized

steel

12. Concrete bunker should hold the container of size 3m3 with walls reinforced in thickness and

be completely waterproof to surface and underground water – liquids and be able retain leachate leakage

Documents, tests and references:

13.

Technical documentation of underground containers, documentation that describes the installation of underground containers, test reports in conformity of the product and documentation that describes the adaptation, must be provided on the basis which may, in unsuspected ways, to determine that the offered system fulfill the required characteristics

14. The supplier shall provide colored florescent stickers as per ULB requirement

15. Contractor to visit presently installed underground bins and should be in conformity with the existing bins

16. The Underground bins should be electronically managed with information to be lifted when filled

Concrete specifications

17.

Civil/Earth work excavation in all type of soil including refilling the surrounding gap between the concrete bunker for filling, strutting, barricading, shuttering, safety measures, balling out of water wherever necessary as per standard specifications. a. Civil work for concrete bunker: Base should consist of minimum 0.5 mm iron wire mesh work of concrete to prevent seepage. b. The top lid to be raised above the pavement approx. 18 inches and above c. Surrounding area of the top of concrete bunker should be of M20 concrete of 6mm iron rods meshed with concrete to support the Top lid with antiskid material (Tiles) matching the pavement. The width be approximately 1 feet of size approximated with curb stone. One side ramp with top be of anti-skid material to enable to pull the rickshaw or cart of 10 feet length and 8 feet width. Constructed area around to equivalently match he pavement.

Seal Signatures of the bidder

Name of Contact person

Address

Mobile No

Design and description given as below

Installation Procedure:

Pit excavation

Level foundation with compacted gravel sand, floor load shall be adequate

Installation of RCC works at site

Loose filling and closing of the pit surroundings and installation of the

container

Rebuilding of surroundings/pavement as per the requirement of location.

For the Intake Column:

- Modularly build

- Fraction exchangeable - made from galvanized steel with additional powder coating or spray painting

- Solid 2 hook lifting device made from hot dip galvanized steel according to EN ISO

1461

- Lifting system constructed according to DIN EN 13071-1/-2/-3

BANK DETAILS

1. Name of Bank of the

Agency

2. Branch Name and Address

with Tele No. / Fax No.

3. Bank A/c No. & Type

4. Bank IFSC Code

Seal Signatures of the bidder

Name of Contact person

Address

Mobile No

T E R M S A N D C O N D I T I O N S

1. PURCHASER: _________________________________________________

2. CONSIGNEE: _________________________________________________

3. ELIGIBILITY: a. The Tendering firm must be the manufacture/authorised

distributor/dealer of the equipment/supplies. The items may be

quoted separately or singly however, wherever quoted separately

or singly it must be clearly mentioned “NOT APPLICABLE” for the

item not quoted.

b. 3 Year experience in waste management handling system and

submit related documents.

c. Annual turnover of Rs 1.0 crores for last three years and

audited balance sheet to be submitted along with the tender

documents.

d. Registration with GST and provide document.

4. FIRM & FIXED RATES: Prices should be quoted on a firm & fixed price basis and

according the mentioned specifications, inclusive of all type of

taxes, transportation, fittings and installation etc. Request for

enhancement of rates shall not be considered under any

circumstances. Tenders with variable prices or seeking provision

for enhancement of prices/contracted rates shall be rejected

straight away without any consideration.

5. WARRANTY: Tenderers must provide 1 (one) year guarantee from the date of

complete installation of all 16 bins and 4 years annual free service

warranty. The tenderer will provide line listing of items for which

free service warranty be provided. The tenderer will ensure

quarterly monitoring of bins and submit its report.

6. TRAINING: One month training to be imparted to the users.

7. EARNEST MONEY: The EMD of 1.65 lakh must be submitted at the time of submitting

the tender form as FD in favour of Nagar Ayukt, Nagar Nigam

Haldwani-Kathgodam along with the original copy of the tender

document submitted by the firm. Payment by any other mode

shall not be acceptable. Offers received without EMD shall be

rejected straightaway and will not be considered under any

circumstances. EMD of tendering firms who submit the sealed

quotations but withdrew the same before expiry of the tender

validity date may be forfeited at the discretion of tender. Selected

firm will submit another performance guarantee in the form of FD

of 8% on award of contract which is refundable without any

interest to the firm or supplier on completion of contract period

uptill warranty and the EMD of the unsuccessful bidder will be

returned within 15 days from the date of selection of final bidder.

8. TERMS & CONDITIONS: Terms & Conditions as set out in this Tender Document shall have

to be complied-with by the tendering firm. Offers not complying

with such terms & conditions shall be ignored/rejected at the

discretion of the committee.

9. PAYMENT TERMS: 20% payment will be made after completion of 25% of work and

next 25% will be made after completion of 50% of work and next

25% on completion of total 75% work and balance of 30% after

successful completion, training and commissioning. Technical

certification will be required in each stage before release of

payment.

10. PENALTY: Penalty at 0.5% per week of the total cost of the equipment/item

will be imposed on the firm in case of late supply subjected to

maximum 5% of the total cost of equipment/item.

11. DELIVERY: Supply, delivery and installation of the system shall have to be

commenced by the winning firm in 150 days for Indian/imported

item for the supply order.

12. PRESCRIBED FORMS: Tenders of firms received in the format prescribed in this tender

document shall only be considered. Offers not received in

prescribed format shall be ignored and no correspondence in this

regard will be entertained. Telegraphic/Telex/Fax/ Email/ Letter

head/Quotations will not be accepted and ignored straightaway.

13. TENDER FEE: Tender document can be obtained from the office of Nagar Ayukt,

Nagar Nigam Haldwani-Kathgodamon a payment of Rs. 5000/-+

GST as applicable by cash or bank draft in favour of Nagar Ayukti

Nagar Nigam Haldwani-Kathgodam between 27/9/2017 to

9/10/2017 at 11:00 AM to 5:00 PM.

14. LATE/DELAYED TENDERS: Tenders received after closing date and time prescribed in this

enquiry shall NOT be accepted under any circumstances.

15. NON TRANSFERABILITY: This tender is non-transferable.

16. Nagar Nigam RIGHTS: Tender committee of Nagar Nigam Haldwani-Kathgodam reserves

the right to reject any tender/all tenders in full or part thereof

without assigning any reasons.

Signatures of the bidder

G E N E R A L I N S T R U C T I O N S

1. The prices/rates quoted should be indicated in words as well as in figures.

2. Each page of Tender document must have Signatures of Authorized Signatory of Tendering

Firm with Company Seal.

3. Tenderers are requested to quote their prices according the mentioned specifications,

quantity inclusive of all type of taxes, transportation, fittings and installation etc. on a firm

& fixed basis only. Tenders of the firms received with prices quoted on variable basis shall

be rejected straightaway.

4. Percentage (%) of GST must be mentioned in the technical bid however, must be inclusive

of the total cost quoted.

5. Quotations qualified by such vague and indefinite expressions such as “subject to prior

confirmation”, “subject to immediate acceptance” etc. will be treated as vague offers and

rejected accordingly.

6. Tenderers are requested to submit the following documents duly signed in the tender

documents:

i) VAT Registration copy

ii) PAN Number

iii) Bank Details

7. Tenders received without Tender Fees, EMD amount by way of Fixed Deposit will not be

considered at all.

8. The tender documents can be obtained from room no. 6 ground floor of Nagar Nigam

building Haldwani on payment of Tender Fee of Rs. 5000/- (Rupees five Thousand only) +

GST as applicable which is non- refundable on any working day between from 27/9/2017

to 9/10/207 11.00 am to 3:00 pm.

9. Tenderers may note that if the date of tender opening given in this Tender Document is

declared to be a gazetted holiday, the tender shall be opened on the next working day at

the same timing.

10. Late/delayed tenders due to any reason whatsoever will not be accepted under any

circumstances.

Seal Signatures of the bidder

Name of Contact person

Address

Mobile No

FINANCIAL BID Second Envelope

Tender FOR SUPPLY of INSTALLATION & COMMISSIONING OF 3m³ UNDERGROUND GARBAGE BIN

SYSTEM BIN HANDLING MECHANISM FOR MUNICIPAL WASTE HANDLING

S. No.

Specification Qty Rate Each (in figure &

words)

T otal of 16 Of 3m³

Underground Bins

Total Amount (in figure &

words)Including GST

1.

OF 3m³ UNDERGROUND GARBAGE BIN SYSTEM BIN HANDLING MECHANISM

16 No’s

Financial Bid