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UTTRAKHAND CO-OPERATIVE DAIRY FEDERATION LTD,
MANGAL PARAO, HALDWANI(NAINITAL)-263139
Ph. No.: 05946-255867, 255358. FAX NO. 05946-255867
Website: www.ucdfaanchal.org,
E-mail Id: [email protected],
E-Tender Notice No: 22/UCDF//2020-21, Date 06.06.2020
PART-I,
Civil Engineering Works
1- Construction of Milk Chilling Center Building at Kotdwar (Unit of DUSS Pauri Garhwal) Uttarakhand.
PART-II:- A,
Machinary Engineering Works
S.N Name of Work Qty
(No)
Tentative
Work value
EMD
(Rs.)
Tender
Document
Fee of
Work
Rate
Validity
period
Completion
period
1 S I T & C of Tri Purpose Centrifuge
Machine( Cream Separators) Cap
5000 LPH
1 No Rs. 25.00
Lakhs
75,000.00 2360.00 75 Days 90 Days
2 S I T & C of Ghee Clarifier Cap
1000LPH
1 No Rs. 8.00
Lakhs
24000.00 1180.00 75 Days 90 Days
3 S I T & C of On Line Cream
separator Cap 2000LPH
1 No Rs 6.00 Laks 18000.00 1180.00 75 Days 90 Days
4 S I T & C of Diesel Generator set
with Acoustic Enclosure Cap 400
KVA
1 No Rs. 30.00
Lakhs
75000.00 2360.00 75 Days 90 Days
5 S I T & C of Automatic Milk Pouch
filling and Sealing Machine Cap
5000 PPH
2 No Rs 18.00
Lakh
54000.00 1770.00 75 Days 90 Days
6 S I T & C of Automatic Milk Crate
washer Cap 1000 Crate/Hour
1 No Rs 18.00
Lakh
54000.00 1770.00 75 Days 90 Days
7 S I T & C of Automatic on Line
Water Softening Plant Cap 1000
Ltr/Hour
1 No Rs 8.00
Lakh
24000.00 1180.00 75 Days 90 Days
8 S I T & C of Step down
Transformer Cap 630 KVA
1 No Rs 20.00
Laks
60000.00 1770.00 75 Days 90 Days
9 S I T & C of Diesel Generator set
with Acoustic Enclosure Cap
62.5KVA
1 No Rs 8.00 Laks 24000.00 1180.00 75 Days 90 Days
10 S I T & C of R M R D system 1 No Rs 4.5 Laks 13500.00 590.00 75 Days 90 Days
UTTRAKHAND CO-OPERATIVE DAIRY FEDERATION LTD,
MANGAL PARAO, HALDWANI(NAINITAL)-263139
PART-II:-B,
Marketing
Supply of Following Marketing Packaging Materials- 1. Multi colour HIP/PP/PP(IML) Cups, capacity – 100/200/400 gm
2. Multi colour Aluminum foils/Lids for 100/200/400 gm HIP/P.P cups
3. Supply of Plastic Milk/Dahi Crates
4. 3-Layer Milk Poly Film
5. Supply of Paneer/Khoya Laminated Pouch
PART-II:-C,
P&I
Part-1 SIT &C of DPMCU withAnalyzer
S.N
.
Name of work QTY
Aprx
Tender
Value
(Approx)
Rs. Lakh
EMD ( In
Rs.)
Tender
Docum
ent Fee
(Rs.) (inclusive GST)
Rate Validity
period
Comple
tion
Period
1. SIT&C of DPMCU
With Analyzer
500 Nos 484.00 9.70 4720.00 90 days from the
date of opening of
tender
3
Months
Part-2 SUPPLY OF FOLLOWING ITEMS: -
S.
N.
Name of work QTY
Aprx
Tender
Value
(Approx)
Rs. Lakh
EMD
( In
Rs.)
Tender
Document
Fee (Rs.) (inclusive GST)
Rate Validity
period
Complet
ion
Period
1. Supply of Detergent and
Sanitizer Kit for Clean Milk Pro.
10500
Nos
Kit.
31.50 63000.
00
2950.00 350 days from
the date of
opening of
tender
2 Month
2. Supply of Stainless Steel
Utensils for Clean Milk
Production
1750
Nos. 5.00 15000.
00
590.00 350 days from
the date of
opening of
tender
2 Month
PART-II:-D,
Quality
S.N
.
Name of Work Qty (No) Tentative
Work value
EMD
(Rs. )
Tender
Document Fee of
Work
Rate
Validity
period
Completion
period
1 SIT&C of FTIR
technology based milk
analyzer
2 No Rs. 170
Lakhs
3.40 Lakhs Rs. 4720.00 75 Days 90 Days
2 SIT&C of Digital BOD Incubator
3 No 4.00 Lakhs 12000.00 590.00 75 Days 90 Days
3 SIT&C of Digital PH Meter
3 No 2.75 Lakhs 8250.00 590.00 75 Days 90 Days
4 SIT&C of Digital BR Meter (Automatic
Refractometer)
3 No 18.9 Lakhs 56700.00 1770.00 75 Days 90 Days
UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.,
Mangal Parao, Haldwani
Tender Notice no. 22/UCDF/2020-21, Date-06.06.2020
E-tenders are invited by the undersigned, from only experienced, reputed and financially
sound Authorized Manufacturers/Dealers/civil contractors for the following items so as to reach this
office on or before 22.06.2020 up to 5.00 PM. The tenders will be opened on 23.06.2020 at 11.00 AM.
S.N Name of work Details
1. Construction of Milk Chilling Center Building at Kotdwar. Tender fee,
EMD, and
other related
details can be
seen on E-
tender portal
2. Supply of milk pouch filling machine, Cream separator, Ghee clarifier,
crate washer, water softener, RMRD system, D.G. set, Transformer, Milk
poly film, Dahi cups, Aluminum Lids, Laminated paneer pouch, crates,
FTIR based milk analyzer, Digital B.R. meter, B.O.D. incubator, digital Ph
meter, DPMCU, Detergent & sanitizer kits, S.S. utensils.
Tender documents may be downloaded/uploaded from E-tender portal
http://www.uktenders.gov.in Managing Director
Tender Schedule:
1 Tender Notice no. 22/ UCDF/2020-21, Date- 06.06.2020
2 Start of tender document
download from E-portal
09.06.2020, 5.00 PM
3 Pre Bid Meeting for PART-II:-C, (P&I)
DPMCU with Analyzer
16.06.2020 up to 11.00 AM
4 Last Date & Time for
download of Tender Bids
22.06.2020 up to 1.00 PM
5 Last Date & Time for upload
of Tender Bids
22.06.2020 up to 5.00 PM
6 Time & Date of Opening of
Tender- (a)Technical Bids
23.06.2020 at 11.00 AM
7 Time & Date of Opening of
Tender- (a)Financial Bids
Will be notified after opening of technical bids.
7 Place of Opening of Tender
Bids
OFFICE OF THE MANAGING DIRECTOR
UTTARAKHAND CO-OPERATIVE DAIRY
FEDERATION Ltd., Mangal Parao, Haldwani, Nainital
E-Procurement Program
E-tender Notice No: 22/ UCDF/2020-21, Date-06.06.2020
Date of E-Tender Publishing on E-
tender portal
http://www.uktenders.gov.in
09.06.2020, from 04 PM
Date and time of start of downloading
& uploading of tenders on E-tender
portal
09.06.2020, from 5.00 PM
Procedure of downloading Tender
document and uploading of tender
document on E-tender portal
Tender document will be available online on E-Procurement portal
https://uktenders.gov.in .
Bidders must be registered on E- Procurement portal before going
for tendering process. Registering on the E- Procurement portal is
absolutely free.
Bidders should have a Digital signature Certificate (DSC Token)
before going into tendering process.
The bidders could obtain DSC from any recognized organization.
Information regarding obtaining DSC token is available on website
https://uktenders.gov.in .
All Updated information regarding tender correction and withdraw
could be obtained from the website https://uktenders.gov.in .
Tender document fee, EMD amount (in original) as prescribed in
the Tender Technical bid, will have to be submitted to U.C.D.F Ltd.
Haldwani on or before 22.06.2020, up to 5.00 PM. The online
submitted technical bid documents should be self attested by the
bidder.
Only those E- tenders will be opened for which tender document
cost and tender EMD amount have been submitted in original to the
U.C.D.F Ltd Haldwani, on or before 22.06.2020, up to 5.00 PM.
Only before tender submission time, online uploaded technical bid
required document, will be considered during technical bid opening
and hard copy of same will not considered except EMD and Tender
Fee.
Tender rate must be filled on Bill OF Quantity (BOQ) file (Excel
file) and upload on E-procurement portal at the time of online
tender submission.
Only Tender Fee and EMD amount will be acceptable in off line
mode before last date & time of tender submission.
Last date of Tender Submission on E-
Procurement Portal
22.06.2020, up to 05:00 PM
Date and time of opening of Technical
Bids on E-Procurement Portal
23.06.2020, from 11:00 AM
Date and time of opening of Financial
Bid on E-Procurement Portal
Will be informed after successfully opening of technical bid.
Tender opening place Uttarakhand Co-operative Dairy Federation, Mangal Parao,
Haldwani, Nainital
E-Tender Notice no-: 22/ UCDF /2020-21, Date-06.06.2020 E-tenders are invited by the undersigned, in two bid system, from experienced, reputed and financially sound
Manufacturers/ Authorized Dealers for the following Materials/equipments, on or before 22.06.2020 up to 5 PM. The
tenders will be opened at 11.00 AM on 23.06.2020 before the bidders who may like to be present.
Tender Norms, availability and submission of E-tender:
1- Tender document fees – As per mentioned above according to individual work (including GST @ 18%)
2- Tender is available online on website http://www.uktenders.gov.in and can be downloaded or uploaded
from the given website. Bidders can register, free of cost, on the tender website. For the same bidder
should have DSC (Digital Signature Certificate) issued by any recognized organization. If any bidder has
not no DSC, he may obtain the same from any recognized organization. Without having a valid DSC
bidder will not be able to download or upload tender. The bidder will have to upload scan copy of
required documents with the technical bid.
3- EMD - All tender bids should be accompanied by earnest money deposit, as mentioned above, either in
the form of a Demand Draft drawn on any Nationalized/scheduled Bank in India, Term Deposit Receipt/
Fixed Deposit Receipt, Bankers Cheque issued by any Nationalized/scheduled in India in favor of
Uttarakhand Cooperative Dairy Federation Ltd, payable at Haldwani, The validity of EMD should be 45
days from the last date of validly of the tender , but the period may be extended as per requirements. All
bidders may note that EMD submitted in the form of a cheque will not be considered. EMD may also be
deposited in the form of cash with the account section of the UCDF and cash receipt should be attached
with the tender.
4- Any tender bid which is not accompanied with the Earnest Money Deposit will be summarily rejected
and no exemption shall be granted to any of the bidders in this regard.
5- Availability of the E-tender on tender website : 09.06.2020, from 04.00 PM
6- Start date for downloading/uploading the E-tender : 09.06.2020, from 5.00 PM
7- Last date for uploading the E-tender : 22.06.2020, up to 5.00 PM.
8- Date of opening of E-tender : Will be notified after opening of technical bids.
9- The detail information regarding the E-tender may be obtained from the tender website
http://www.uktenders.gov.in.
10- UCDF will not be responsible for any problems faced by the bidder due to any technical fault occurred in
the website while downloading or uploading the tender. For the same no time relaxation will be allowed
to the bidder.
11- Except original EMD and Tender Fee, other hard copy document will not be considered in technical bid
opening process. Only online uploaded documents will be considered during technical bid opening
process.
12- The bidder will have to mention unit rates of each item in numerals as well as in words.
13- The rates quoted, by the bidder, should be FOR site inclusive of all prevailing taxes and duties.
14- Original copy of EMD and Tender Fee must be provided to this office on or before 22.06.2020, up to 5:00
PM. Conditional tenders will not be accepted.
15- Undersigned reserves the right to reject any or all tenders without assigning any reason.
Managing Director, UCDF Haldwani
UTTRAKHAND CO-OPERATIVE DAIRY FEDERATION LTD,
MANGAL PARAO, HALDWANI(NAINITAL)-263139
Ph. No.: 05946-255867, 255358. FAX NO. 05946-255867
Website: www.ucdfaanchal.org,
E-mail Id: [email protected],
E-Tender Notice No: 22/UCDF//2020-21, Date 06.06.2020
PART-I,
Civil Engineering Works
TENDER DOCUMENT FOR :
Construction of Milk Chilling Center Building at Kotdwar (Unit of DUSS
Pauri Garhwal) Uttarakhand.
UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd., Mangal Parao, Haldwani,
Tender Schedule/Tender : Upload all self signed scan copies on E-tender portal.
Comprehensive BID For :
S.N
Name of Work Approx.
Work
Cost
Tender
Fees
(Rs.)
EMD
(Rs.)
Eligibility
Criteria/
experience
Validity
period of
tender
Work
Completion
Period
1.0 Construction of
Milk Chilling
Center Building at
Kotdwar (Unit of
DUSS Pauri
Garhwal).
Rs. 65.74
Lakhs
4720.00 1,32,000.00 Class-C or
above in
Building
work.
75 Days 08 Months
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UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.
Mangal Parao, Haldwani Nainital (Uttarakhand)
Special Terms and Conditions of contract
1.0 Name of Work: Construction of Milk Chilling Center Building at Kotdwar (Unit of DUSS
Pauri Garhwal) Uttarakhand.
General directions for Bidders :Documents Required to be uploaded in Technical bid
In Technical Bid, bidders must upload scan copy of following documents at the time of bid
submission on the E-Procurement portal for successful completion of technical bid and become eligible for
financial bid of tender. The required documents shall be uploaded and arranged in the same order as mentioned below with the checklist being
on the top of documents. The E-tenders are invited in two bid system consisting of Technical bid and financial
bid.
(a) Technical Bid: It consists of EMD, Tender document fee, registration certificates in
specified class for required work, GST registration, required work experience details/ work
completion certificates or any other documents mentioned in the tender bid.
(b) Financial Bid: It consists of Rates quoted by the bidder in online BOQ. Please fill the
rates online on BOQ sheets . The rates quoted should be inclusive of all prevailing taxes like GST
etc..
Technical Bid- Qualifying criteria for contractors:
(Self attested scan copy of following documents to be uploaded online by the contractor in the
technical bid.)
1- Work Experience: Experience on similar works executed during the last 5(five) years and
like monetary value, proof of satisfactory completion of works etc. The bidder should have completed at
least one similar nature of work amounting 25% of the work value in one year, during the last 5(five)
years.
2- Turn Over : The contractors annual work turnover should not be less than the 50% of
work/contract value, at least for one year in last 5(five) years,
3- Registration for Building/Road work with specified
Departments/Organizations/Class/Type of Registration to fulfill the eligibility criteria, as mentioned in
tender.
4- GST Registration Certificate.
5- PAN CARD showing PAN NO.
6- EMD deposited in original (please upload scan copy of it and deposit original copy in office).
7- Tender Fee deposited in original (please upload scan copy of it and deposit original copy in office).
8- Tender Acceptance letter- The bidder should upload tender acceptance letter on his letter pad. This
should state that-
“I declare that I have read carefully all the terms and conditions of the tender
document and agree with them. I have not been blacklisted by any
department/organization. If I fail to comply any of the terms and conditions of the
tender document, I will be responsible for any action taken by the UCDF Haldwani
against me, according to the mentioned bid conditions.”
(b) Financial Bid: It consists of Rates quoted by the bidder in online BOQ. Please fill the rates online on
BOQ sheets . The rates quoted should be inclusive of all prevailing taxes like GST, Labour cess @1% etc..
Rates of individual items of the works should be given in online BOQ attached with tender papers. No
percentage below/above rates are to be uploaded.. The tender shall be accepted on item rate basis and
payments will be made on measured work basis for executed work.
9. Earnest Money Deposit : All bidders should deposit earnest money with the tender as per following
details if it not mentioned in the bidding document :
S.N. Work Value Earnest Money Deposit
1 For works estimated to cost up to Rs. 25.00 crores 2% of estimated cost
2 For works estimated to cost above Rs. 25.00 crores Rs. 50.00 Lakhs plus 1% of the excess of
estimated cost over Rs. 25.00 crores.
All tender bids should be accompanied by earnest money deposit either in the form of a Demand Draft drawn
on any Scheduled Bank or Nationalized Bank in India, Term Deposit Receipt/ Fixed Deposit Receipt/NSC,
Bankers Cheque issued by any Nationalized Indian Bank in favor of Managing Director, Uttarakhand
Cooperative Dairy Federation Ltd. payable at Haldwani or in form of Bank Guarantee issued by any
Nationalized Indian Bank or any first class Foreign Bank operating in India. In case of Bank Guarantee, it
should be prepared as per the Performa attached with the tender form. In general, the validity of EMD should
be 45 days more from the last date of validly of the tender , but the period may be extended as per
requirements.
All bidders may note that EMD submitted in the form of a cheque will not be considered. Any tender
bid which is not accompanied with the Earnest Money Deposit will be summarily rejected and no exemption
shall be granted to any of the bidders in this regard.
EMD of unsuccessful bidders would be returned within 120 clear days from the date of opening of the tender
bids. However, no interest shall be paid on EMD for the period during which it lies with the UCDF.
10. Performance Security:-
The performance security shall be provided by the contractor to the UCDF not later than the date specified in
the letter of acceptance and shall be issued for an amount of 5% of the contracts price or the estimated cost of
the work, whichever is higher, in the form acceptable to the UCDF from reputable local banks including
scheduled banks or nationalized banks acceptable to the UCDF. The performance security shall be valid until
the date of issuance of completion Certificate. The UCDF may increase the performance security to a level
sufficient to protect it against the possibility of financial loss, if the lowest evaluated bid is unbalanced. The
amount of additional performance security shall be worked out as follows:-
(i) Up to 5% below the estimated cost - No additional performance security.
(ii) From 5% below to 15% below the estimated cost, an additional performance security of 0.5% of the
estimated cost for every 1% below the estimated cost.
(iii) For more than 15% below the estimated cost, an additional performance security of 1% of the estimated
amount for every 1% below the estimated cost.
Note:-
1- The performance security and Additional performance security as applicable shall be refundable to the
contractor after satisfactory completion of the works and after the payment of the final bill.
2- The performance security deposit will be governed as per G.O. No: 6447/III(2)/11-20(Sa0)/11 dated
02.01.2013 or as per amended by government of Uttarakhand from time to time.
11. Security Deposit/Retention Money:
To ensure due performance of the contract, the UCDF shall retain from each payment due to the contractor an
amount of 5% of the bill amount, subject to a maximum of 5% of the contract price until the defects Liability
period has passed and the Engineer has certified that all Defects notified by the Engineer to the contractor
before the end of his period have been corrected. The defects Liability period shall be 24 months from the
date of Completion of the contract. However no interest shall be paid to the contractor on this security
deposit, in case of non compliance with any of the terms and conditions of this contract by the contractor, this
security deposit or part of it, is liable to be forfeited by the UCDF.
12. Work Guarantee Period: The work guarantee period will be 24 (Twenty four) months from the date of
the completion of the work in all respect. The work will be handed over to the milk union/ user by the UCDF
on prescribed format after its completion in all respect. The Security Deposit/Retention Money will be
released to the contractor after successful completion of the work guarantee period. Any defects, if arise, in
this period the contractor will be responsible to rectify the defects at his own cost. If he fails to do so, the
UCDF will be free to make the defects corrected at his cost & risk and the expenditure will be adjusted from
this security. However no interest shall be paid to the contractor on this deposit, in case of any non
compliance with any of the terms and conditions of this contract by the contractor, this security deposit is
liable to be forfeited by the UCDF.
13. Labour cess: As per Uttarakhand government rules, 1% labour cess will be deducted from contractor‟s
bills and will be deposited by the UCDF.
14. Liquidated Damages: The time allowed for carrying out the work as entered in the tender shall be
strictly observed by the contractor and shall be reckoned from the date the site is handed over to the
contractor. The work shall throughout the stipulated period of the contract be proceeded with all due
diligence (time being deemed to be the essence of the contract on the part of contractor). If the contractor
does not complete the work in stipulated time as per specifications, penalty will be imposed on him @ 0.5%
of the contract value per week of delay subject to a maximum of 10% of the contract value.
15. Advance payment: Ordinarily, advances to contractors are prohibited and payment will be made only
against the work actually done. However, exceptions may be permitted in a few predefined uses only with the
sanction of the competent authority. Some of these instances may include-
(a) Mobilization advance
(b) Advance against machinery equipment.
(c) Advance for accelerating progress of work.
A Bank Guarantee issued by any nationalized bank, in favor of Managing Director Uttarakhand Co-
operative Dairy Federation Ltd. Haldwani or adjustment of advance will be taken from the contractor to
secure the repayment or adjustment of advance or advance payments can be made up to 75% cost of the
building materials, against materials supplied at site by the contractor.
16. Registration of contractors: The contractor, participating in the tender, should be registered in specific
“Class and work” suitable to execute mentioned work as per prevailing Uttarakhand Government rules. At
present UCDF have not registered any civil contractor. So, contractors registered for civil works with any
approved government construction agencies/ public sector undertakings/organizations /departments of
Uttarakhand Government and central government organizations/departments/public sector
organizations/Institutions will be eligible to participate in the tender. The registration class has been defined
as per G.O. no.: 1197/111(2)/07-75(General)/2000 Dated 26.02.2014, issued to PWD Uttarakhand. It
categorize the registration class as below-
Class Work limit Class Work limit
Class - A Up to any work cost Class - C Up to Rs. 1.00 Crores work cost
Class - B Up to Rs. 2.00 Crores work cost Class - D Up to Rs. 50.00 Lakhs work cost
If the contractor is registered in a such department/organization having separate classification of work
limit in different registration classes, then he should submit the appropriate registration certificate as per
work cost mentioned in this tender.
17. Payments: Payments will be made to the contractors on the basis of actual work done at site. For any
item of work partly done, payment may be made at proportionally reduced rates per as per assessment of the
engineer in charge.
18. Price Variation: The contractor should take into account all fluctuations/variations of the market, no
claim shall be entertained in this account after the acceptance of the tender and the currency of the contract.
Only change in government taxes/ levies, if any, will be permissible on furnishing documentary proof.
19. Resolution of disputes & Arbitration: All questions and disputes relating to the meaning of the
specifications, design, drawing and instructions herein and as to the quality of workmanship or materials used
on the work or as to any other question, claim, right, matter or thing, whatsoever in any way arising out of or
relating to the contract, designs, drawings, specification, estimates, instructions, orders or these conditions or
otherwise concerning the works or the execution or failure to execute the same, whether arising during the
progress of the work or after the cancellation, termination, completion or abandonment thereof, shall be
referred to a sole arbitrator for adjudication through arbitration. In this case the Registrar, co-operative dairies
Uttarakhand will be the arbitrator and the decisions passed by him or his nominee will be final and binding
on both the parties. The arbitration will be conducted in accordance with the prevailing co-operative
arbitration act.
20. The tendered rate shall be deemed for the complete item of work in all respects and shall include all
quarrying, royalty, testing, screens, tools and plants, railway freight carriage of materials to site, stacking and
removing charges of any rejected materials, GST and all other taxes in force from time to time.
21. In case of time the tender must be signed by the partner or by the person holding power of attorney on
behalf of the firm. In the letter case, a duty attested copy of the power of attorney must be attached with the
tender.
22. The tenderer should fill in all blank space meant to be filled in them. Tenders are liable to be rejected if is
not complied with.
23. The tenderers should write their full address with phone number on the tender form which should also be
witnessed.
24. The tender are to be addressed to the Managing Director, UCDF Mangal Parao Haldwani and should be
submitted in sealed covers with the name of the work on covers. The tenders may either be sent by registered
post in double sealed cover or Speed post or courier only. By hand tenders will not be accepted. UCDF will
not accept any excuse for non receipt of tenders due to loss or delay in postal transit.
25. Incomplete irrelevant, conditional or un witnessed tenders are liable to be rejected. Tenders not submitted
on proper forms will not be considered.
26. No additions or alterations are permitted in the tender papers. If tenderer does so, the tender will not
considered and will be rejected.
27. The successful tenderer shall be required to enter into an agreement with the UCDF, on Rs. 100.00 non
judicial stamp paper, for execution of the work for which the tender has been accepted.
28. All work should be executed strictly in accordance with the General Specifications attached with the
tender and detailed specification of the PWD for extra item of work if any, not expressively mentioned in the
bill of quantity PWD detailed specifications will be followed.
29. The UCDF shall not be responsible for supply of any material including cement and steel and the same
shall have to be arranged by the contractor himself. However be will be given reasonable facilities in
procuring permits for cement but the ultimate responsibility shall be his.
30. The earnest money deposited by the unsuccessful tenderer shall be returned within Ninety days from the
date acceptance of the tender.
31. When the tender is accepted, the contractor shall have to notify the names of two of this authorized
skilled technical representatives one of whom will have to be always available at site of the work.
32. For sanitary and water installations, laying of water mains and sewers the contract or will have to employ
licensed plumbers, if he is not a licensed plumber himself.
33. Any claim during the period of contract, for extra items etc. will be submitted in writing a week of such
claim which arises, failing which the claim may not be entertained.
34. All building or electrical materials brought to the site for use on the works shall have be got approved by
E/I before actual use. The bricks should be totally free from salt peter, Bricks with white marks on the fact
will not be allowed to be used for masonry work.
35. Samples of all items of work to be executed will have to be got approved by the E/I before execution. If
any material brought by the contractor needs testing in a laboratory such testing charges as well as related
expenses on transport etc. shall be borne by contractor. This also applied to finished work as well.
36. The site will be cleared by the contractor of all waste materials, labor huts, dirt, debris etc. on completion
of the work for which no extra payment will be made.
37. All the concrete for ordinary cement concrete and reinforced cement concrete shall be missed in
mechanical concrete mixers and completed by mechanical vibrators. The contractor will have to make his
own arrangement for these machines.
38. The design of building electrical/sanitary/water supply layout and other works as given in the detailed
drawing, are liable to be modified or changed for which no claim will be entertained to the contractor for
higher rates or any compensation.
39. The agreement for execution of the will be governed in all respects by the conditions given in-
i) Tender notice
ii) Special conditions
iii) Conditions of contract
iv) General Specifications and
v) PWD Uttarakhand detailed specifications, BIS codes or any other prevailing norms fixed by the
Government for civil works.
40. The UCDF will at its own discretion and convenience and duration of the execution of the work, make
available at the land for construction of contractors field office, godowns, shops and assembly yard required
for the execution of the contract. The contractor shall at his own cost contract all these temporary buildings
and provide suitable water supply and sanitary arrangement approved by the engineer in charge.
On completion of the works undertaken by the contractor he shall remove all temporary works erected by
him and have site cleaned as directed by engineer-in-charge. If the contractor shall fail to comply with these
requirement, the engineer-in-charge may at the expenses of the contractor remove such surplus and rubbish
materials and scope of the same as he deems fit and get the site cleared as aforesaid and the contractor shall
forthwith pay the amount of all expenses so incurred and shall have no claim in respect of any such surplus
material disposed of as aforesaid. But UCDF reserves the right to ask the contractor any time during the
pendency of the contract to vacate the land by giving 7 days notice on security reason or material of interest
or otherwise.
41. Land for residential accommodation for staff and labor will be made available with the discretion of the
engineer in change, if available any, at the site.
42. The contractor shall have to make his own arrangements for the supply of water at his cost. All pumping,
installation pipe net work and distribution system shall have to be carried out by the contractor at his own
cost.
43. The contractor shall have to make his own arrangements for the supply of power at his cost . All the
works shall be done as per Indian Electricity Regulations and passed by the engineer –in-charge. The
temporary lines shall be removed by the contractor at his cost after the completion of the work if there is any
hindrance, to other work due to the alignment of these lines.
44. The tender rates shall remain and valid for a period of 75 days from the date of opening the tender.
45. The tender shall visit the site of works to check the actual site conditions, availability of labor, communist
actions, transport, accessibility of building materials to site etc. and study the tender paper before
tendering.
46. All deduction on account of any taxes, fees etc. which are become the statuary obligation of the
DUSS during pendency of contract or thereafter, shall be deducted from any payments due.
47. All the works will be carried out as per Public Works Department Uttarakhand Specification, laid down from
time to time for civil works.
48. Any G.O. issued by the Uttarakhand Government, relating to civil work, will be binding on both i.e. on the
contractor as well as on the UCDF.
Dy. General Manager(Engg.)
UCDF Ltd, Haldwani
UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION
Mangal Parao, Haldwani, Nainital (Uttarakhand)
General Terms and Conditions of Contract
CLAUSE 1 :
The “Contract” means the document forming the tender and acceptance thereof and the formal agreement
executed between the UCDF Haldwani, Nainital having its head office at Mangal Parao, Haldwani and the
contractor , together with the documents referred to therein, including these conditions the specifications,
designs drawings and instruction issued from time to time by the Engineer-in-charge and all these documents
taken together shall be deemed to from one contract and shall be complementary to another.
CLAUSE 2 :
In the contract the following expressions shall, unless the context otherwise requires, have the meaning
herewith respectively assigned them-
a) The “work or work” shall unless there be something either in the subject or context repugnant to such
construction shall be construed and taken to mean the work by or by virtue of the contract to be executed
whether temporary or permanent and whether original, altered, substituted or additional.
b) The “Site” shall mean the land/or the other places on into or through which, work is to be executed under
the contract, or any adjacent land path, or street which may be allotted or used for the purpose of carrying
out the contract.
c) The “Contractor” shall mean the individual or company, whether incorporated or not undertaking the
works and shall include the legal personal representatives of such individuals or the persons composing such
firm or company or the successors of such firm or individual company.
d) The “Engineer-in-charge” shall mean the concerned Engineer as the case may be who shall supervise and
be in-charge of the work.
e) The UCDF shall mean the Uttarakhand Co-Operative Dairy Federation Ltd, Mangal Parao, Haldwani.
f) The Managing Director shall mean the Managing Director, UCDF.
The “Estimated Cost” shall mean the cost of work or works as estimated on the basis of the tendered rate or
rates agreed to between the parties of the contract.
CLAUSE 3: ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FORFEITED:
(1) The officer accepting the contract on behalf to the UCDF or Engineer In-charge shall have the power
without prejudice to his right against the contract in any respect of any breaches of the contract and
without prejudice to any rights to remedies under any of the provision of this contract or otherwise and
whether the date for completion has or has not elapsed by notice in writing to determine the contract in
any of the following cases:-
a) If the contractor having been given by the Engineer-in- charge a notice in writing (which notice under
the hand of the Engineer-in-charge or communicated thought his subordinate shall be conclusive
evidence) to rectify, reconstruct or replace any defective work or any work damaged by an reason
whatsoever of that the work is being performed in any inefficient or otherwise improper or un
workman- like manner, shall omit to comply with the requirements or such notice for a period of seven
days of such notice or if the contractor shall delay or suspend the execution of the work so that either in
the judgment of the Engineer In-charge (which shall be final and binding) will be unable to secure
completion of the work by date of completion or be has already failed to complete the work by that
date.
b) If the contractor being a company shall pass a resolution or the court shall make an order that the
company shall be wound up or if a receiver or a manager on behalf of a creditor shall be appointed or if
circumstances shall arise which entitle the court or creditor to appoint a receiver on a manner or which
entitle the court make a winding up order.
c) If the contractor commit breach of any of the terms and conditions of this contract than those mentioned
in sub clause (a) above.
d) If the contractor commits any acts relating to nonpayment of labors mentioned in respective clause
thereof.
(2) When the contractor has made himself liable for action under any of the cases aforesaid the officer
accepting the contract on behalf of the UCDF or the engineer-In-charge shall have powers to adopt any
one or more of following courses as be may deem best suited to the interest of the UCDF-
(i) To determine or rescind the contract as aforesaid (of which termination or rescind on notice in writing
to the contractor under the hand of the engineer-In-charge or communicated through any of his
subordinates shall be conclusive evidence). Upon such determination or rescission, the security
deposit of the contractor shall be liable to be forfeited and shall be absolutely at the disposal of the
Managing Director, UCDF.
(ii) To employ labor paid by the UCDF and to supply materials to carry out the works or any part the
work debiting the contractor with the cost of the labor and the price of the materials of the amount
of which cost and the part the certificate under the hand of the engineer-In-charge or communicated
through any of his subordinates shall be final and conclusive against the contractor) and crediting
him with the value of the work done in all respects in the same manner and the same rates as if it
has been carried out by the contractor under the terms of this contract. The certificate of the
engineer-In-charge as to the value of the work done shall be final and conclusive against the
contractor provided always that action under this sub clause shall only be taken after giving notice
in writing to the contractor provided also that if the expenses incurred by the UCDF are less than
amount payable to the contractor at his agreement rates, the difference shall not be paid to the
contractor.
(iii) After giving notice to the contractor to measure up the work of the contractor and to take such part
there of as shall be unexcited out of his hands and to give it to another contractor to complete in
which case any expenses which may be incurred to excess of the sum which would have been paid
to original contractor if the whole work had been executed by him(of the amount of which excess
the certificate in writing of the engineer-In-charge shall be final and conclusive) shall be borne and
paid by the original contractor and may be deducted from any money due to him by the UCDF
under this contract any other account whatsoever or from his security deposit or the proceeds of
sales there of or a sufficient part there of as the case may be.
CLAUSE 4 : In the event any one or more of the courses mentioned in sub clause(2) above being adopted by the
engineer-In-charge the contractor shall have no claim to compensation for any loss sustained by him by
reason of his having purchased or procured any materials or entered into any engagement or made any
advance on account or with a view to the execution of the work or the performance of contract and in
case of action is taken under any of the provisions aforesaid, the contractor shall not be entitle to recover
or be paid any sum for any work actually performed under this contract unless and until the engineer-In-
charge has certified in writing the performance of such work and the value payable in respect thereof and
he shall only be entitled to be paid the value so certified.
CLAUSE 5 : CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION IF ACTION NOT
TAKEN UNDER CLAUSE (3) In any case in which any of the powers conferred upon the officer accepting the contract on behalf of the
UCDF or the engineer-In-charge by clause (3) here of shall have become exercisable and the same are not
exercised, the non exercise thereof shall not constitute waiver of any of the condition here of and such power
not withstanding be exercisable in the event of and future case of default by the contractor for which by any
clause of clauses here of be is declared liable to pay compensation and the liability of the contractor for past
and future compensation shall remain unaffected. In the event of the engineer In-charge putting in force all or
any of the powers tested in him under the proceeding clause, the engineer In-charge may if he so desires take
possession of all or any tools, plant, materials or/and stores in or upon the works or the site there of or
belonging to the contractor or procured by him and intended to be used for execution of the work on any part
there of paying or allowing for the same in account at the contract rates or in the case of these; not being
applicable at current market rates to be certified by the engineer In-charge whose certificate there of shall be
final otherwise the engineer In-charge may be noticed in writing to the contractor or his clerk of the works
foremen of other authorized agent require him to remove such tools, plants materials or stores from the
premises(within a time to be specified in such notice), and in the event of the contractor failing to comply
with any such requisition the engineer In-charge may remove at contractor‟s expenses or sell them by auction
or private sale on the account of the contractor and at his risk in all respects and the certificate of the engineer
In-charge as to the expenses of any such removal and the amount of the proceeds and expense of any sale
shall be final and conclusive against the contractor.
CLAUSE 6 : EXTENSION OF TIME-
If the contractor shall desire an extension of the time for completion of the work on the grounds of his
having been unavoidably in writing to the officer accepting the contract on behalf of the UCDF through the
engineer In-charge and a copy thereof is sent to the Engineer In-charge within 30 days of the date of the
hindrance on account of which he desires such extension as aforesaid, and the officer accepting the contract
on behalf of the UCDF shall in his opinion (which shall be final) reasonable grounds be shown therefore
authorize such extension of time if any as may in his opinion, be necessary as proper provided that the
extension of time should be limited to 50% of the total period of the contract but in no case exceeding six
months, the case of extension of time beyond such period shall be submitted; to the authority next higher to
the officer accepting the contract on behalf of the UCDF provided always that if the contractor continues to
perform the work beyond the date completion or the extended date, as the case may be without obtaining
approval for extension as aforesaid the right of the UCDF to claim compensation under clause 3 shall not
deemed to have waived.
CLAUSE 7 : FINAL CERTIFICATE-
On completion of the work, the contractor shall sent a formal letter or registered notice to the Engineer-In
charge giving the date of completion and sending a copy of it to the officer accepting the contract on behalf
of the UCDF and shall request the engineer In-charge to give him a certificate of completion but no such
certificate shall be given nor shall the work be considered to completed until contractor shall have removed
from site on which the work be executed, all be executed, all scaffolding surplus materials and rubbish and
cleared off the dirt from all wood work, doors, window, wall, floors or other parts of any building in upon or
about which the work is to be executed or of which he may have had possession for the purpose of the
execution there of and be has filed up the pits. If the contractor shall fail to comply with the requirement of
this clause as to removal of scaffolding, surplus materials and rubbish and cleaning off dirt and completion of
the work, the engineer In-charge may at the expense of the contractor to remove scaffolding surplus material
and rubbish and dispose of the same as he thinks fit, and clean off and fill in the pits and aforesaid, and the
contractor shall forth with pay the amount of all expenses so incur and shall have no claim in respect of any
such scaffolding or surplus materials as aforesaid except any sum actually realized by sale thereof. On
completion of work, it shall be measured by the engineer In-charge himself or through the subordinates,
whose measurement shall be binding and conclusive against the contractor provided that if subsequent to the
taking of the measurement by the subordinates as aforesaid the engineer In-charge had reason to believe that
the measurements taken by his subordinates are not correct, the engineer In-charge shall have the power to
cancel the measurements already taken by his subordinates and acknowledge by the contract and to take
measurements again after giving reasonable notice to the contractor and such re measurements shall be
binding on the contractor.
Within ten/thirty days of the receipt of the notice, engineer In-charge shall inspect the work and if there is
visibly no defect on the face of the work shall give the contractor by engineer a certificate of completion. If
the engineer In-charge finds that the work has been fully completed, it shall be mentioned in the certificate so
granted, if on the other hand it is found that the certain visible defects to be removed, the certificate to be
granted by engineer In-charge shall specifically mention the details of the visible defects along with the
estimate of the cost of removing these defects. The final certificate of completion of work shall be given after
the visible defects pointed out have been removed by the contractor.
CLAUSE 8 : Payments for work contract-
No payment shall be made for work estimated to cost less than Rs. One thousand till after the whole of work
shall have been completed and certificate of completion given. Payment on intermediate certificate to be
regarded as advance. But in the case of works estimated to cost more than rupees one thousand, the
contractor shall, on submitting the bill thereof be entitled to receive a monthly payment proportionate to the
part thereof then approved and passed by the engineer In-charge whose certificate of such approval and
passing of the sum so payable shall be final and conclusive against the contractor. But all such intermediate
payments shall be regarded as payment by way of advance against the final payment only and not a payments
for works actually done and completed and shall not preclude the requiring of bad, unsound and imperfect
or unskilled work to be removed and taken away and reconstructed or re-erected or it shall not be considered
as an admission of the due performance of the contractor or any part thereof in any respects or the occurring
of the any claim nor shall it conclude, determine or effect in any the powers of the engineer In-charge under
these conditions or any of them as to the final settlement and adjustment of the accounts or otherwise in any
other way vary or affects the contract.
The final bill shall be submitted by the contractor within one month of the date fixed for completion of the
work or of the date of the certificate of completion furnished by the engineer In-charge and payment shall be
made within three months of submission of the such bills, of the amount of the contract, plus that of the
additional items is up to Rs 2.00 lacks, and in six months if same exceeds Rs. 2.00 lacks. If there shall be any
dispute about item or items of the work than the undisputed item or items only shall be paid within the said
period of three months or six months as the case may be. The contractor shall submit a list of the disputed
items within 30 days from the disallowance there of and if he fails to so, this claim shall be deemed to have
been fully waived and absolutely extinguished.
CLAUSE 9 : BILL BE SUBMITTED MONTHLY-
A bill shall be submitted by the contractor each month on or before the date fixed by the Engineer In-charge
for all work executed in the previous month and the engineer In-charge shall make or case to be taken the
requisite measurement for purpose of taking the same verified and claim as for as admissible, adjusted if
possible before the expiry of ten days from the presentation of the bill. If the contractor dose not submit the
bill within the time fixed as aforesaid the engineer In-charge may get the said work measured up in the
presence of the contractor whose counter signature to the measurements will sufficient warrant and the
engineer In-charge may prepare a bill for such shall be binding on the contractor.
CLAUSE 10 : CONTRACTOR TO BE GIVEN A WEEK TO FILE OBJECTION TO THE
MEASUREMENTS RECORDED BY THE UCDF-
Before taking any measurement of any work as has been referred in the clause 6,7, and 8 hereof the engineer
In-charge or a subordinate deputed by him shall give reasonable notice to the contractor. If the contactor fails
to attend at the time of measurement after such notice or fails to countersign or record the difference within a
week from the date of measurement in the manner required by the engineer In-charge then in any such event
the measurement taken by the engineer In-charge by the subordinate deputed by him as the case may be shall
not withstanding the provision in clause 8 be final and binding on the contractor and the contractor shall have
no right to dispute the same.
CLAUSE 11 : BILL TO BE ON PRINTED FORMS-
The contractor shall submit all bills on the printed form to be had on application at the office of the engineer
In-charge and the charge in the bills shall be always be entered at the rate specified in the tender or in the
case of any extra work ordered in pursuance or these conditions are not mentioned or provided or in the
tender, at the rates thereinafter provided for such work.
CLAUSE 12 : WORK TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS,
DRAWINGS, ORDERS ETC-
The contractor shall execute the whole and every part of the work in the most substantial and workmen like
manner and both as regards materials and otherwise in every respect in strict accordance with the
specification. The contractor shall confirm exactly and faithfully to the design drawings and instruction in
writing relation to the work signed by the engineer and lodged in his officer and to which the contractor shall
be entitle to have access to such officer for the purpose of inspecting during hours and contractor shall be
furnished free of change one copy of the specification and of all such designs, drawings and instruction are
not included in the details. PWD specification for buildings and roads enforced from time to time or any
other printed publications on general specifications referred to elsewhere in the contract.
CLAUSE 13 : ALTERNATIONS IN SPECIFICATIONS AND DESIGNS-
The engineer In-charge shall have power to make any alteration in omissions from additions to substitution
for, original speciation, designs and instruction that may appear to him to be necessary during the progress of
the work and contractor shall carry out the work in accordance with any instructions which may be given to
him in writing signed by the engineer In-charge and such alteration omission addition or substitution , shall
not invalidate the contract and any altered, additional or substituted work which the contractor may be
directed to do in the the manner above specified as art of the work shall be carried out by the contractor on
the same conditions in all respects on which he agreed to do the main work.
The time for the completion of work shall be extended the proportion that the altered, additional or
substituted work bears to the original contract work, and the certificate of the engineer in charge shall be
conclusive as to such proportion.
Over and above this, a further period to extent on 25 percent of the time so extended may be allowed to the
contractor. The rate for such additional, altered or substituted work under this clause shall be worked out in
accordance with the following provisions in their respective order.
i) If the rates for the additional, altered or substituted work are specified in the contact for the work the
contractor is bound to carry out the additional, altered or substituted work at the same rates as are
specified in the contract for the work.
ii) If the altered, additional or substituted work include any work for which no rates are specified in the
contract for the work or can be derived from the similar class of work in the contract then such work
shall be carried out at the rates entered in the schedule of rates minus/plus percentage which the total
tendered amount bears the estimated cost of the entire work put to tender.
iii) If the rates for the additional altered or substituted work are not specifically provided in the contractor
the work the rates will be derived from the rates for class of work as are specified in the contract for
work.
iv) If the rates for the altered, additional or substituted work cannot be determined in the manner
specified in sub- clause (i) to (iii) above, then the rates for such work shall be worked out on the basis
of the PWD schedule of rates of the District specified above minus/plus the percentage which the
total tendered amount bears to the estimated cost of the entire work put to tender provided always
than if the rate for a particular part or parts of the item is not the schedule of rates, the rate for such
part or parts will be determined by the officer accepting the contract on behalf of UCDF on the basis
of prevailing market rates when the work was done.
v) If the rate for the altered, additional of substituted work can be determined in the manner specified in
sub-clause (i) to (iv) above the contractor shall within 7 days of the date of receipt of the order to
carry out the work inform the officer accepting the contract on behalf of the UCDF of the rate which
it is his intention to charge for such class of work supported by analysis of the rates claimed and the
officer next higher to the engineer In-charge shall determine the rates or rates on the basis of the
prevailing market tastes and pay the contractor accordingly. However the officer accepting the
contract on behalf of the UCDF by the notice in writing will be at liberty cancel his order to arry out
such class of work and arrange to carry out in such manner as may consider advisable. But under no
circumstances the contractor shall suspend work on the plea of non settlement of rates of items,
failing under the clause.
The rates under sub-clause (i), (ii) and (iii) shall be worked out by the officer accepting the contract on behalf
of the UCDF.
CLAUSE 14 : NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORK TO
BE CARRIED OUT - If at any time the commencement of the work the UCDF shall for reasons, whatsoever, not require the whole
there of as specified in the tender to be carried out, the engineer in charge shall give notice in writing of the
fact the contractor who shall have no claim to any payment or compensation whatsoever on account of any
profit or advantage which might have derived from the execution of the work in full. But which he did not
derive consequences of the full amount of the work not having been carried out, neither shall have any claim
for compensation by reason of any alterations have been made in the original specifications, drawings,
designs and instructions which shall involve any curtailment of the work as originally completed nor shall
have any claim to compensation by reason of his having purchased or procured materials with a view to the
execution of the work or the performance of the contract. But the engineer in charge shall have the option
either to take over the materials at site, if of approved quality and not in excess of the requirement of the
work and to pay to contractor the actual cost thereof the amount of which cost a certificate by the engineer in
charge shall be binding on the contractor. In the event of this option not being exercised the contractor may
submit to the engineer in charge within one month of date of the order closing down work a detailed
statement of the loss that be estimates he will sustain by removing selling or otherwise disposing of the
materials, the estimate will be forwarded the Dy. General Manager (Engineering) UCDF who will decide
what sum, if any, should as a matter of grace be paid to the contractor to compensate him, for the loss
suffered by him and the decision of Managing Director, UCDF shall be final and binding on the contractor.
CLAUSE 15 : ACTION AND COMPENSATION PAYBLE IN CASE OF BAD WORK-
If it shall appear to the engineer in charge or his subordinate in charge of the work, that any work has been
executed with unsound, imperfect or unskillful workmanship or with materials of any inferior description
provided by him for execution of the work which are unsound or of a quality inferior to the contractor for or
otherwise not in accordance with contract the contractor shall, on demand in writing from the engineer in
charge specifying the work material or articles complained of notwithstanding that same may have been
inadvertently passed, certified and paid forthwith rectify or remove and reconstruct the work so specified in
whole or in part as the case may require of as the case may be, remove the materials so specified and provide
other proper and suitable materials or articles at his own proper charge and cost and in event of his failing to
doo so within a period to be specified by the engineer in charge in his demand aforesaid then the contractor
shall be liable to pay compensation at the rate of one percent on the amount of the estimate for every day not
exceeding ten days, while his failure to do so shall continue, and in the case of any such failure the engineer
in charge may rectify or remove and re-executed the work or remove and replace with others the materials or
articles complained of, as the case may be, at the risk and expenses in all respects of the contractor.
CLAUSE 16 : ACCEPTANCE OF WORK AND CAUSING TECHNICAL EXAMINATION OF
WORK-
UCDF shall have right to accept at reduced rates, substandard or defective work, and to cause on audit and
technical examination of the work and the works and the running and final bills of the contractor including
all supporting vouchers, abstracts etc, to be made before or after the payment of the final bills and if as a
result of such acceptance of substandard or defective work on audit and technical examination any sum is
found to have been done by him under the contract but found not to have been actually executed the
contractor shall be liable to refund the amount of the over payment and it shall be awful for UCDF to recover
the legally permissible, and it is found that the contractor was paid less than that what was due to him under
the contract in respect of any work executed by him under it. The amount of such under payment may be
duly paid by UCDF to contractor, provided that the sub-standard or defective work accepted is not
considered to be seriously defective by the engineer in charge and the rate of the work so accepted is suitably
reduced by him compensate the UCDF and such reduction is bindings on the contractor.
CLAUSE 17 : WORK TO BE OPEN IN INSPECTION CONTRACTOR OR RESPONSIBLE
AGENT TO BE PRESENT- All work under or in course of execution or executed in pursuance of the contract shall at shall at time be
open to the inspection and supervision of the engineer in charge; and his subordinates and the contractor shall
at all times during the usual working hours and at all other time at which reasonable notice of intention of the
engineer in charge or his subordinate to visit works shall have given to contractor either himself be present to
receive orders and instructions or have a responsible agent duly accredited in writing present for that
purpose. Orders given to the contractor‟s agent shall be considered to have the same force as if they had been
given to the himself.
The contractor shall be given not less than five days notice in writing by the engineer in charge or his
subordinates in charge of the work before covering up or otherwise placing beyond the reach of measurement
and work in order that the same may be measured and correct dimension thereof be taken before the same is
so covered up or planed beyond the reach of measurement and shall not cover up or place beyond the reach
measurement any work without the consent in writing of the engineer in charge or his subordinate in charge
of the work and if any work shall be covered up or placed beyond the reach of measurement without such
notice have given or consent obtained the same shall be uncovered at the contractor‟s expense or in default
thereof no payment of allowance shall be made for such work or the materials with such the same was
executed.
CLAUSE 18 : CONTRACTOR LIABLE FOR DAMAGE DONE AND FOR IMPERFECTION FOR
TWELVE MONTH AFTER CERTIFICATE-
If the contractor or his working people shall break deface, injure or destroy any part of a building on or in
which they may be working or any building, road, fence or grass land e premises on which the work or any
part or damage shall happen to the work while is process from any cause whatsoever, or any defect,
shrinkage or other faults appear in it within twelve months after a certificate of final or otherwise of its
completion shall have been given by the engineer in charge as aforesaid, the contractor shall make the same
good at his own expense or in default, the engineer in charge may cause the same (of which the certificate of
the engineer in charge shall be final) from any sums that may then or at any time thereafter, become due to
the contractor of from his security deposit, or the proceeds of sale there of or sufficient portion thereof in any
other manner, legally permissible.
CLAUSE 19 : CONTRACTOR TO SUPPLY LADDERS SCAFFOLDING ETC-
The contractor shall supply at his own cost all materials (except such special materials, if any, in accordance
with the contract be supplied from the engineer in charge stores) plant & tools, appliance, implements,
ladders cordage, tackle, scaffolding and temporary work requisite for the proper execution of the work,
whether original, altered or substituted and whether included in the specification or other documents forming
parts of the contract or referred to in those conditions or not, which may be necessary for the purpose of
satisfying or complying with the requirements of the engineer in charge to any matter as to which under these
conditions he is entitled tube satisfied or which he is entitle to require, together with carriage therefore to and
from the work. The contractor shall also supply without charge the requisite number of persons with the
means and material necessary for the purpose of setting out works& counting weighing and assisting in the
measurements of examination any time from time to time of the work or materials failing his so doing the
same may be provided by the engineer in charge at the expense same may be provided by the engineer in
charge at the expense of the contract cot and the expenses may be deducted from any money due to the
contractor under the contract of from his security deposit or the proceeds of sale there of or sufficient portion
thereof. The contractor shall also provide all necessary fencing and light required to ported the pupils from
accident and shall be bound to bear the expenses of defense of every suit action or other proceeding at law
that may be brought by any person for injury sustained owing to the neglect of the above precautions, and to
pay any damages and cost which may be awarded in any such suitable action or proceeding to any such
person or which may with the consent of the contractor be paid to compromise any such persons. If any
equipment issued departmentally rent will be recovered from the contractor‟s bills at current rates fixed by
the UCDF the terms of such issue to be ascertained by contractor from the engineer in charge in writing in
advance.
CLAUSE 20 : WORK NOT BE SUBLET-
The contractor shall not assign or sublet without the written approval of the officer accepting the contract on
behalf of the UCDF and if the contractor shall assign or sublet his contract, or attempt to does or become
insolvent commence any insolvency proceedings or make any composition with his creditors attempt to do
so, or if any bribe, gratuity gift, loan prerequisite rewarded or advantage pecuniary or otherwise shall either
or indirectly, be given promised or offered by the contractor or any his servants or agents, to any public
officer or person in the employ of UCDF in any way relating to his office or employment person shall
become in any way directly or indirectly interested in the contractor, the officer accepting the contract on
behalf of the UCDF thereupon by notice in writing rescind the work to the contractor and the security
deposit by the contractor against the contract shall thereupon stand forfeited and be absolutely at the disposal
of UCDF and the same consequence shall due as if the contract had been rescinded under clause (3) here of,
and in addition the contract shall not be entitled to recover, or be paid for any work there to for actually,
performed under the contract.
CLAUSE 21 :
The contractor shall not for the execution of the work employ any labor under 14 years of age and within
limits of any cantonment, any female laborer. For every each of this conveyance the contractor shall be liable
to pay by way of liquidated damages such sum not exceeding fatty rupees as the engineer in charge may fix
and the engineer in charge recover such sum by deduction from any sums which may be due, or may at any
time there after become due to the contractor.
CLAUSE 22 :
(a) The contractor shall pay to his laborers a fair wages and shall supply every laborer employed by him
with a wage card on which the rate of wages, the attendance and payments will be entered.
(b) The contractor before the commences work paste in conspicuous place of the work a notice given the
rates of wages which shall not be less then than the minimum wages applicable and where on minimum
wages are applicable the wages will be such as may be carried as fair wages by the engineer in charge and
shall send a copy of the notice to the engineer in charge.
CLAUSE 23 :
The contractor shall be bound by all statutory provisions with regard to the period for which wages shall be
paid and deduction from wages.
CLAUSE 24 :
The contractor shall Comply with all labors law as applicable at the site of the work.
CLAUSE 25 :
In respect of all labor directly or indirectly employed in the works for the performance of the contractor‟s
part of this agreement the contractor shall comply with or causes to be complied by the UCDF from time to
time for the protection of health and sanitary arrangements for workers employed by the Federation and its
contractors.
CLAUSE 26 : Leave and pay during leave of all labor employed by the contractor-
Leave and pay during leave of all labor (Male and Female) employed by the contractor shall be registered,
governed and allowed by the contractor strictly as per the labor rules/act prevailing in Uttarakhand state or
any other act/rule passed by the Uttarakhand Government for the welfare of the labors engaged in
construction works.
In the event of the contractor committing a default or breach of any of the provisions of labor rules or the
UCDF directions to contractors for the protection of health and sanitary arrangements for the workers
furnishing any information or submit correct, of filing any statement under the provision of the above
direction which is materially incorrect, the contractor shall without prejudice to any other liability pay to
UCDF a sum not exceeding Rs. 100.00 for every default or breach and in the event of the contractor
defaulting continuously in this respect, the penalty may be enhanced to Rs. 500.00 per day of default subject
maximum to 5 percent of the estimated cost of the work out up to tender, order of the engineer in charge shall
be final and binding on the parties. If it appear to the engineer in charge that the contractor is not properly
observing and complying with the said directions for the protection of health and sanitary arrangements work
people employed by the contractor there in referred at said direction, the engineer in charge shall have power
give notice writing to the contractor requiring that the said direction to complied with and amenities
prescribed there in be provided to the work people within a reasonable time to be specified in the notice. If
the contractor shall fail within the period specified in the notice to comply with and observe the said
direction and to provide the amenities to the work people as aforesaid; the engineer in charge shall have the
power to provide amentias here in before mentioned as the cost of the contractor. The contractor shall arrest,
make and maintain at his expense and approved standard all necessary huts and sanitary arrangements
required for work and if the same shall not have been erected or contracted according to the approved
standards the engineer in charge shall have power to give notice in writing to the contractor requiring that the
said buts and sanitary arrangements be remodeled and or reconstructed according to approved standards and
if the contractor shall fair to remodel or reconstruct such huts and sanitary arrangement according to the
approved standards within the period specified in the notice the engineer in charge shall have the power to
remodel or reconstruct such huts and sanitary arrangements according to approved standard at the cost of the
contractor.
CLAUSE 27 :
The contractor shall at his own cost his labor with a sufficient number of huts (hereinafter referred to as the
camp) of the following specifications on a suitable plot or land to be approved by the engineer in charge.
a) The minimum height of each hut above level shall be 7 feet and the floor area to be provided will be at
the rate of 30 sq. feet for each member of the worker‟s family staying with the labor.
b) The contractor shall in addition construct suitable cooking places having a minimum of a 6‟x5‟ feet
adjacent to the hut for each family.
c) The contractor shall in addition construct temporary latrines and urinals for the use of the laborers each on
the scale of not less than four per each one hundred of the total strength separate latrines and urinals being
provided for women.
d) The contractor shall construct sufficient number of bathing and washing places, one unit for every 25
persons residing in the camp. These bathing and washing places shall be suitably screened.
e) All the huts shall have walls of sun dried or burnt bricks laid in mud mortar or other suitable local
materials as may be approved by the engineer in charge in the case of sun dried bricks the walls should be
plastered with mud gory on both sides.
f) The contractor shall provide adequate supply of water for the use of his labors at site.
g) The contractor shall make necessary arrangements for the disposal of excreta from the latrines and
drainage of water.
CLAUSE 28 : Change in constitution of the firm-
In the case a tender by partners, any change in the Constitution of the firm shall be forthwith notified by
contractor to the engineer in charge for his information.
CLAUSE 29:- Works to be under direction of engineer in charge-
All works to be executed under the contract shall be executed under the direction and subject to the
approval in all respects of the engineer in charge for the time being, who shall be entitled at; What point or
and what manner they are to be commenced and from time to time carried on.
CLAUSE 30:-
(a)If the considered any work demand of him to be outside the requirement of contract, , or considers any
record or ruling of the engineer in charge or of his subordinates to be unfair, he shall immediately upon such
work being demand or such record or ruling being made, ask writing for written instruction or decision,.
Where upon he shall proceed without delay to perform the work or confirm to the procedure or ruling, and
within twenty days after the receipt of the written instructions or decision he shall file a written protest with
the engineer in charge stating clearly in detail the basis of his objections. Except for such protests or
objections as are made on records ruling instructions or decision of the engineer in charge be final conclusive
instruction and/or decision of the engineer in charge contained in letters transmitting, drawings to the
contractor shall be considered as written instructions subject to protest or objection as wherein provided.
(b) If the contractor is dissatisfied with final decision of the engineer in charge to pursuant of clause, the
Contractor may within twenty-eight days after receiving notice of such decision, give notice in writing
reporting that the matter be submitted to arbitration and furnishing detailed particulars of the dispute or
difference specifying clearly the point of the contractor fails to give such notice within the period of twenty
days as stipulated above the decision of the engineer in charge shall be conclusive and binding on the
contractor.
CLAUSE 32:- ACTION WHERE NO SPECIFICATION IS GIVEN- In the case of any class of work for which these is no specification in the contract such work shall be
carried out in accordance with the detailed PWD specification and in the event of there being no detailed
speciation for shames, the work shall be carried out in all respects in accordance with the instructions and
requirements of the engineer in charge.
CLAUSE 33:- WHETHER APPLIED TO NET OR GROSS AMOUNT OF BILLS-
In every case in which by virtue of the provisions of mentioned section /sub-section or the
prevailing workman compensation Act Uttarakhand, UCDF is obliged to pay compensation to a workman
employed by the contractor or any sub-contractor from him in the execution of the said work, UCDF will
recover from the contractor the amount of the compensation so paid and without prejudice to the rights of
UCDF under mentioned section/sub section of the said Act UCDF shall be at liberty to recover to such
amount any part thereof by deducting it either from the security deposited by the contractor to his credit
under mentioned clause of these condition or from any other sum due to UCDF from the these conditions or
from any other sum due to UCDF from the contractor whether under this contractor or otherwise. UCDF
shall not be bound in contest any claim made against it under section/sub section of the said Act except on
the written request of the contractor and upon his given to UCDF full security for all costs for which
UCDF might become liable in consequence of contesting the claim.
s/d
Contractor‟s Signature Dy. General Manager(Engg.)
Name and Address UCDF, Mangal Parao, Haldwani
Bill of quantity
BOQ is available online on E-tender portal. After filling all rates, please upload
the BOQ file on online tender portal. Any hard copy of the BOQ/rates submitted
by the tenderer, in this office, will not be accepted.
UTTRAKHAND CO-OPERATIVE DAIRY FEDERATION LTD,
MANGAL PARAO, HALDWANI(NAINITAL)-263139
Ph. No.: 05946-255867, 255358. FAX NO. 05946-255867
Website: www.ucdfaanchal.org,
E-mail Id: [email protected],
E-Tender Notice No: 22/UCDF//2020-21, Date 06.06.2020
PART-II-A,
Machinery Engineering Works
:
S.N Name of Work Qty
(No)
Tentative
Work
value
EMD
(Rs.)
Tender
Document
Fee of
Work
Rate
Validity
period
Completio
n period
1 S I T & C of Tri Purpose
Centrifuge Machine( Cream
Separators) Cap 5000 LPH
1 No Rs. 25.00
Lakhs
75,000.0
0
2360.00 75 Days 90 Days
2 S I T & C of Ghee Clarifier Cap
1000LPH 1 No Rs. 8.00
Lakhs
24000.00 1180.00 75 Days 90 Days
3 S I T & C of On Line Cream
separator Cap 2000LPH 1 No Rs 6.00
Lakhs
18000.00 1180.00 75 Days 90 Days
4 S I T & C of Diesel Generator
set with Acoustic Enclosure
Cap 400 KVA
1 No Rs. 30.00
Lakhs
75000.00 2360.00 75 Days 90 Days
5 S I T & C of Automatic Milk
Pouch filling and Sealing
Machine Cap 5000 PPH
2 No Rs 18.00
Lakh
54000.00 1770.00 75 Days 90 Days
6 S I T & C of Automatic Milk
Crate washer Cap 1000
Crate/Hour
1 No Rs 18.00
Lakh
54000.00 1770.00 75 Days 90 Days
7 S I T & C of Automatic on Line
Water Softening Plant Cap
10000 Ltr/Hour
1 No Rs 8.00
Lakh
24000.00 1180.00 75 Days 90 Days
8 S I T & C of Step down
Transformer Cap 630 KVA 1 No Rs 20.00
Laks
60000.00 1770.00 75 Days 90 Days
9 S I T & C of Diesel Generator
set with Acoustic Enclosure
Cap 62.5KVA
1 No Rs 8.00
Laks
24000.00 1180.00 75 Days 90 Days
10 S I T & C of R M R D system 1 No Rs 4.5
Laks
13500.00 590.00 75 Days 90 Days
Chapter- 1: General directions for Bidders
Documents Required in Technical bid
In Technical Bid, bidders must upload scan copy of following documents at the time of bid submission
on the E-Procurement portal for successful completion of technical bid and become eligible for
financial bid of tender.
The required documents shall be uploaded and arranged in the same order as mentioned below
with the checklist being on the top of documents.
1) Registration Certificates of firm/manufacturer, In case of dealers/distributor Authorization
letter from manufacturer.
2) GST registration document.
3) PAN Card.
4) Earnest Money deposit DD/Receipt.
5) Tender document fee deposit DD/Receipt
6- Work Experience: (Scanned Self attested Copy of Purchase orders & its satisfactory completion
certificates). Work/Purchase orders & satisfactory completion certificates –The bidder should
have executed works of similar nature, minimum 3 (three) in quantity. For the proof of the same,
bidder should upload purchase orders and its satisfactory performance/completion report issued in
past 5(five) year, from the date of tender publishing, by the government/semi
government/PSU/Autonomous bodies/co-operative dairies/Reputed Private organizations/ reputed
private dairies (with minimum capacity of 1,00,000 LPD). In case of failure to upload these
documents, bidder‟s technical bid will be considered as rejected.
7- CA certificate with year wise declaration, for last 3 Year Annual turnover report, which should
not be less than Rs. 100.00 Lakh annually since last 3 years (out of last 3 years). Balance sheet of
previous 3 years may also be uploaded. ITR will not be considered.
8- Tender Acceptance Letter (Annexure-A) should be filled, signed and stamped/certified properly.
9- An affidavit regarding Non-blacklisting or otherwise as per ANNEXURE „B‟ duly attested by the
oath commissioner is required to be attached in support thereof.
NOTE: (Causes of rejection in the tender)
1. Please do not upload other than the above documents. In case of failure to downloading of the
above document due to heavy document upload, this could be the cause of rejection.
2. Shortfall of any mandatory document form the above list could be Causes of rejection tender
bid.
3. Submit EMD and Tender document fee deposit (in original form) to this office before opening of
the technical bid. Otherwise bidder‟s tender consider rejected.
4. No hard copies of other documents, except EMD & Tender fees, will be accepted in any case.
5. Please carry all the originals of the uploaded document with you for verifying during Technical
bid opening/Evaluation process in front of Tender Committee, if tender committee wants to verify
it.
Financial Bid:
1. In Financial Bid, Bidder should quote rates, for all items on BOQ Excel File as per format, and
submit online. Quoted rates on BOQ file for each items should be inclusive of Base Unit Rate and all
prevailing taxes and duties with FOR site.
2. Offline quoted rates will not be considered for financial bid opening
Chapter- 2: Terms & conditions of the agreement
UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.,
Mangal Parao, Haldwani, Nainital
(A) GENERAL TERMS & CONDITIONS
S.N. Description
1.0 The bidder should be a manufacture of quoted equipment. In case the bidder is not a manufacturer,
he must be an authorized dealer for the quoted equipment and it will be necessary to upload a copy
of valid authorization letter, issued by the manufacturer/fabricator, with the Technical Bid.
2.0 ELIGIBILITY CRITERIA :- For the purpose of this particulars contract bidder shall have to meet
the following eligibility criteria as minimum. In case of failure to upload these documents tender
may be rejected. These document are-
(2.1) The bidder should be in such business (as required for the tendered work) for a period of at
least 5 (five) years at the time of bid opening in the same name and style. In order to support these,
the bidder has to upload - Self attested photo copies of purchase order and their
commissioning/performance report.
(a) The Firm should have registered as a manufacturer or dealer in the same name and style for more
than 5 (five) years; In case firm is a manufacturer upload the registration document & in case Dealer,
upload dealership document.
(b) Upload scanned copy of the purchase order executed in the last 5(five) years in same name and
style. The firm should have executed at least 3(three) Nos of tendered jobs for Supply, Installation,
Testing & Commissioning of the quoted equipment successfully preferably in the government/semi
government/PSU/Autonomous/co-operative dairies/Reputed Private organizations/ reputed private
dairies (with minimum capacity of 1,00,000 LPD) since last 5(five) years. The firm should upload
copy of performance certificates and copy of purchase orders issued by the purchasers along with the
Technical Bid or as mentioned in the conditions in particular item.
1. (c) The annual turnover of the firm should not be less than Rs. 100.00 Lakh annually since last 3
years (out of last 3 years).
2. (d) The bidder should not be Black listed by any Federation/organization/institution/government or
semi government departments of states or GOI. Please submit Affidavit mentioning the same on Rs.
100.00 stamp paper.
(e) The Firm should have their regional office or service centre in North India Region.
2.2 The bidder should be registered under office of competent authority or under statuary bodies at the
time of bid opening in the same name and style. In order to support this the bidder has to submit:-
Copy of the Registration Certificate issued by the Registration of firm in case of firms of proprietary
nature. or
Copy of partnership deed in case of partnership firms. or
Copy of article of association in case of Pvt. Ltd. Companies. or
Copy of registration certificate for firms registered with NSIC/Central or State Govt. Department /
Local bodies for similar work. or
If the firm is a dealer of the equipment, please submit authorized Dealership letter for the current
period.
2.3 The bidder annual financial turnover in the same name and style during any one of the last three
years shall not be less than 50% of tendered work cost. In order to support this, Certificate issued by
Chartered Accountant may be uploaded.
2.4 Bidder should have credentials for satisfactory performance for the last 5(five) year. To support this
the bidder has to upload :-
Purchase orders, along with Completion/Performance Certificate issued by government/semi
government/PSU/Autonomous/co-operative dairies/Reputed Private organizations during last 5(five)
years. Scanned photo copies of above defined documents should be uploaded in the Technical Bid.
2.6 Bidder's firm should be registered with GST. To support this bidder has to upload scanned copy of
GST Registration Certificate duly renewed by the competent authority.
3.0 The bidder will post a supervisor at work site who is well qualified, trained and having sufficient
experience on the job. The supervisor will be assisted by a team of skilled and semi skilled
technicians. The team along with the supervisor must remain and work continuously on the site and
report for the work on site within a week of the receipt of materials at site or the information
regarding readiness of site by the DUSS, otherwise Federation will be at liberty to cancel the order,
and assign the work to any other party at the cost and risk of the bidder.
4.0 The bidder may be allowed to work round the clock in the interest of work on written request.
5.0 The material must be dispatched within the given time after the receipt of work order in minimum
number of lots.
6.0 The bidder will be responsible for timely payment of wages to his workmen latest by 7th
of the
following month. In case there is any delay, Federation would be at liberty to make payment of
wages to these workmen on behalf of the bidder which will be adjusted form his bills. However this
will be in no way reduce the responsibility of bidder for payment of wages as per the labor laws in
the state to which the contractor will be solely responsible.
7.0 The bidder will submit fortnightly progress report in the prescribed Performa. The measurement of
work done would be jointly recorded by his supervisor and Federation site engineer and would be
sent it along with the progress report.
8.0 The bidder shall give all necessary personal superintendence during the execution of the work as
long as Federation engineer may consider it necessary. Any directions, explanations, instructions or
notice given by the Engineer-in- charge to the supervisor of the contractor shall be treated as there
have been given to the bidder himself.
9.0 The Site engineer/Engineer in charge of the federation, with the approval of the Managing Director,
UCDF shall have power to make any alternations or addition to, or substitutions in the original
specification and the contractor shall be bound carry out the work in accordance to the instructions
which may be given to him in writing signed by the Site engineer/Engineer in charge.
10.0 If the bidder or its employee shall break, deface or injure or destroy any part of a machine/building
on which they are working or if any damage shall happen to the machine/building while the work is
in progress, from any cause whatsoever, the bidder shall make the same good at his own expenses or
in default, the Site engineer/Engineer in charge of the Federation, may get the same repaired at the
cost of the bidder and deduct the expenses inured from his pending bills.
11.0 The bidder shall be liable to the provisions of any acts, regulations may therein relating to the
workman and the acts.
12.0 The bidder shall be responsible for all injury to persons or things and for all damages to structural
parts, of properties which may arises from the operations or neglect or him self or any of his sub-
contractors employees. The bidder shall indemnify the federation and held them harmless in respect
of all and any expenses arising from any such injury or damage to persons or property as foresaid
and also in respect of any claim made in respect of injury or damage under any Acts of Government,
or otherwise and also in repeat of award of compensation of damage consequent upon such claim.
13.0 The bidder shall indemnify the management whether under the workman‟s compensation Act, or any
other statute in force during the currency of the contract or any common law in respect of any
employee of the contractor or any sub-contractor.
14.0 The bidder may authorize in writing any employee of the bidder to exercise all or any of the powers
vested in him under this contract with intimation to the management in writing.
15.0 The equipment repaired/supplied by the contractor should be guaranteed by him for satisfactory
performance for a period of 12 month from the date of repairs/supplies. You will undertake to
repair/replace the defective parts-free of charge in case of defects/faulty operation during the
guarantee period.
16.0 Bidder will submit the design and complete construction details with drawing or all equipments, etc,
before undertaking their fabrication. Provision of future expansion would be kept in all electrical
switch boards, control panels etc, you will also submit the layout of electrical cables, piping etc, to
be laid in the plant.
17.0 In the event of awarding sub- contract to any of the parties by the bidder for the
manufacture/supply/erection of any part/spares/components that will be used in the order equipment,
the contractor mist furnish details about his sub-contractor their experience, specialization etc. The
sub contract can be awarded by the contractor only after obtaining written approval by federation. In
the event of sub-contract also, the prime fascia responsibility rests on the contractor regarding
quality, quantity, guarantee and warranty of the materials supplied work done by the sub-contractor.
18.0 The federation may at any time, by notice in writing, summarily terminate the contract without
compensation to the contractor is adjudge insolvent, in case of company is would up voluntarily by
the order of court or a receiver or the contractor commits any breach of contract herein specifically
provided for.
19.0 Force majeure clause: The terms and conditions mutually agreed upon shall be subject to force
majeure clause as noted as: “Neither the bidder nor the federation shall be considered in default in
performance of its obligations hereunder, if such performance is prevented or delayed because of
war, hostilities, revolution, civil commotion, strike, earthquake, epidemic, accident fire, wind, flood
or because of any law, order proclamation, regulation or ordinance of any government or of any act.
Of God or any other causes whether of similar or dissimilar nature, beyond the reasonable control of
the party affected, should one or both the parties be prevented from fulfilling his, their contractual
obligations by state of force Majeure lasting continuously for a period of six months the two parties
should consult each other regarding the future implementation of contract.
20. All the Government orders, issued from time to time by the Uttarakahnd Government, will be
binding on both the parties, ie. Bidder and federation.
Manager Director
UCDF Ltd, Haldwani
UTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.,
Mangal Parao, Haldwani, Nainital
(B) SPECIAL TERMS AND CONDITIONS
S.N. Description
1.0 Work Experience: The Firm should have executed at least 3(three) nos in quantity of tendered
work, of the same nature & of equivalent amount in last 5 (five) years. Please upload purchase
order and their work completion/performance certificate.
2.0 For any work partly done, payment shall be made at proportionately reduced rate as per
assessment of the engineer in-charge.
3.0 Price Escalation: The prices are fixed and any price escalation in rate what - so-ever, shall not
be demanded by you, except Govt. levies, which shall be permissible against furnishing of
documentary proof for the same by you. The bidder should take into account all fluctuations of
the market as no claim shall be entertained on this ground during the acceptance of the tender
and the currency of the contract.
4.0 Basis of rate: The tendered rate shall be deemed for the complete item of work in all respects and
shall include all tools and plants, packing and forwarding, insurance, freight, carriage of materials
to site, stacking and removal charges of any rejected materials, GST/ all prevailing taxes in force
from time to time, ie the rates should be FOR site inclusive of all.
5.0 Liquidated damages: The work must be completely finished to the entire satisfaction of the Site
Engineer/Engineer-In-Charge UCDF, or his representative, within mentioned time from the date
of receipt of order failing for which penalty will be imposed at the rate of 0.5% per week subject
to a maximum of 10% of the total cost of work or part of it (in case there are independent works).
The date of commencement of work shall be such on which the date the purchase order is given
to the bidder or it is mentioned in the work order specifically. If there is any delay due to not
availability of site by the DUSS to the bidder, the bidder will not be responsible for such period
of time. The availability of work site/ arrangements by the DUSS required if any (necessary for
completion of work but not in the scope of contractor) will be provided by the DUSS on time as
per bidder‟s request.
6.0 Arbitration: All disputes or differences, in respect of which the decision is not final and
conclusive, shall on the initiative of either party be referred to the arbitration order of prevailing
cooperative society Act to the Director Dairy Vikas Uttarakhand/Registrar Dairy Co-operative
Societies Uttarakhand.
7.0 The tender Technical Bid documents are to be addressed to " Uttarakhand Cooperative Dairy
Federation Ltd, Mangal Parao, Haldwani (Nainital)" and should be submitted in sealed cover with
the name of the tender notice and name of the work on the cover. The sealed cover should also
bear the name and full address of the bidder. The tenders should be sent by the registered post/
speed post/ courier in sealed covers. UCDF will not accept any excuse for non receipt of tenders,
in time, due to loss or delay in postal services.
8.0 All the tenders should be submitted in two bid system i.e. Technical Bid and Financial Bid in
tender portal.
9.0 Incomplete, irrelevant or conditional tenders are liable to be rejected. Tenders not submitted on
proper forms i.e. BOQ form, will not be considered.
10.0 Agreement: The successful bidder shall be required to enter into an agreement with the
Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital), on non-
judicial stamp paper of Rs. 100.00 Value, for execution of the work for which the tender has
been accepted.
In case of Partnership firms, the Agreement must be signed by the partners or by the person
holding power of attorney on behalf of the firm. In the later case a only attested copy of the
power of attorney must be submitted to the UCDF. The partnership firms should enclose
photocopy of the partnership deed and an attested copy of power of attorney for signing.
11.0 Earnest Money Deposit : All bidders should deposit earnest money with the tender as per
following details if not specified in tender document:
(a) For cost of work up to Rs. 25.00 Lakh @ 3%
(b) For cost of work above Rs. 25.00 Lakhs @ 2% (minimum 75000.00)
All tender bids should be accompanied by earnest money deposit either in the form of a Demand
Draft drawn on any Nationalized Indian Bank/Scheduled Bank/reputed private Indian bank or
any first class Foreign bank operating in India, Term Deposit Receipt/ Fixed Deposit Receipt,
Bankers Cheque issued by any Nationalized Indian Bank/Scheduled Bank/reputed private Indian
bank or any first class Foreign bank operating in India in favor of Uttarakhand Cooperative
Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital) payable at Haldwani with the tender
form. In general, the validity of EMD should be 90 days from the last date of validly of the tender
, but the period may be extended as per requirements. All bidders may note that EMD submitted
in the form of a cheque will not be considered. EMD may also be deposited in the form of cash
with the account section of the UCDF and cash receipt should be attached with the tender.Any
tender bid which is not accompanied with the Earnest Money Deposit will be summarily rejected
and no exemption shall be granted to any of the bidders in this regard.
Note: The rebate or exemption in the EMD will be provided to the firms registered with Micro,
Small & Medium Industries Department Uttarakhand only as per provisions of Uttarakhand
government order no: 261/VII-2-14/143-industries/2003, dated- 19.03.2014 or any amendment
issued by the Government of Uttarakhand only. Please attach a copy of the rule (issued by the
government of Uttarakhand) under which such exemption is claimed as documentary proof.
EMD of unsuccessful bidders would be returned within 120 clear days from the date of opening
of the tender bids. However, no interest shall be paid on EMD for the period during which it lies
with the UCDF. EMD of successful bidder will be kept as Work Completion Security for a period
as mentioned in the Uttarakhand Procurement Rules 2017.
12.0 16. Performance Security: (i) To insure due performance of the contract, successful bidder shall
be required to deposit and keep to be deposited with the UCDF a sum equivalent to 10% of total
contract value as Performance Security. The performance security may be furnished in the form
of account payee Demand Draft/ FDR/TDR/Bank Guarantee in an acceptable form safeguarding
the organization‟s interest in all respects.
(ii) Performance security should remain valid for a period of 60 days beyond the date of
completion of all contractual obligations of the bidder, including guaranty obligations in the
guaranty period , which is 1 (one) year from the date of successful trial & commissioning of the
equipment.
(iii) EMD/Bid security should be refunded to the successful bidder on receipt of performance
security.
(IV) Performance Guaranty Period/Defect Liability Period: This period will be 1 (one) year
from the date of successful trial and commissioning of the equipment/plant. The bidder should be
responsible for removal of any defects free of cost in this period. After this period, the bidder will
be responsible for removal of defect on payment basis ie. After sales services will be provided by
the bidder well in time. Or as mentioned in the special conditions for particular item.
13.0 Work Security Deposit: The successful bidder shall be required to deposit and keep to be
deposited with the UCDF a sum equivalent to 5% of total contract value as work security
deposit within 15 days from the date of signing of the contract. The EMD deposited by the bidder
will be adjusted in the security deposit. This security deposit shall be released to the contractor
after supply of the Material as per specifications in good condition and its verification at the work
site. However no interest shall be paid to the contractor on the security deposit. In case of any
delay occurred, or in the event of cancelation of contract due to non compliance with any terms
& conditions of this contract by the contractor, the work security deposit is liable to be forfeited
by UCDF.
14.0 All work shall be executed strictly in accordance with the General Specifications of the
equipments.
15.0 The Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani shall not be
responsible for supply of any material.
16.0 When the tender is accepted, the contractor shall have to notify the names of two of his
authorized representatives, of whom will have to be always available at the site of the work.
17.0 For steam and water installations, the contractor will have to employ C.I.B.'s licensed persons if
he is not a licensed repairer himself.
18.0 Any claim during the periods of contract for extra items etc. will be submitted in writing within a
week of such claim having arisen failing which the claim may not be entertained.
19.0 All materials brought for use of the work shall have to get approved by the engineer in charge
before actual use.
20.0 Samples of all items of work to be executed will have to be got approved by the engineer in
charge, before execution.
21.0 The site will be cleared by the contractor of all surplus or waste material, dirt, debris etc. on
completion of the work for which no extra payment will be made.
22.0 The contractor will have to make his arrangements for tools and equipments for all works.
23.0 The total value of the tender should be mentioned in the tender offer appended hereto which has
to be submitted along with the tender.
24.0 An attested copy of the latest trade tax registration, service tax registration should be enclosed
with the tender.
25.0 Charges for erection and commissioning should be indicated clearly & separately, if applicable.
26.0 Validity of Tender: The bidder are requested to keep their offer open for 75 (seventy five) days
from the date of opening of the tenders. If any bidder withdraws his tender before the expiry of
the said period, the UCDF may allow withdrawal but in such case the EMD deposit by the bidder
may be forfeited. If the federation does not allow the withdrawal and accept the tender and the
bidder fails to perform his part of the contract, the EMD deposited by the bidder shall be liable to
be forfeited besides other consequences of breach of contract.
27.0 The tenders should be accompanied by the technical details and drawings of the materials, if
applicable.
28.0 If subsequent to the submission of the tender offer, the bidder alters or modifies contents of his
tender, which are not acceptable to the UCDF, the tender shall be deemed to have been
withdrawal by the bidder.
29.0 Payment for supply, installation, testing and commissioning contract:
(i) 30% advance on acceptance of the order on signing of the agreement, against submission of
the Advance Bank Guarantee as per terms of the contract/ purchase order issued by any
nationalized Indian bank/scheduled bank/reputed private Indian bank or first class foreign bank
operating in India for 36% value of the contract/purchase order value (30% advance payment and
20% interest on the advance amount ), valid for a period of 3 months from the date of receiving
the advance payment.
(ii) 50% payment of the contract/purchase order value after safe receipt of the good at site and
material verification at site.
(iii) 10% payment of the contract/purchase order value on completion of the erection of the items.
(iv) 10% balance payment on trial and commissioning of the plant against Performance Bank
Guarantee of 10% of the contract/purchase order value, valid for a period of 12 months
(Performance Guarantee Period) from the date of successful commissioning of the plant, issued
by any nationalized Indian bank/Scheduled Bank/reputed private Indian bank or first class
foreign bank operating in India.
* If the site clearance is not given by the expiry date delivery-erection schedule as per the
contract/ purchase order, balance 25% payment may be made against a Bank Guarantee of an
equivalent amount issued by any nationalized Indian bank or first class foreign bank operating in
India valid for a period of 12 months.
II- For erection/service/overhaul component only:
(i) 30% advance on acceptance of the order on signing of the agreement, against submission of
the Advance Bank Guarantee as per terms of the contract/ purchase order issued by any
nationalized Indian bank/ Scheduled Bank/reputed private Indian bank or first class foreign bank
operating in India for 12% value of the contract/purchase order value (10% advance payment and
20% interest on the advance amount ), valid for a period of 3 months from the date of receiving
the advance payment.
(ii) 55% payment of the erection/service/overhaul of the equipment on group basis.
(iii) 15% balance payment on trial and commissioning of the plant.
III- For Supply Items only:
(i) 90% payment of the cost of the material will be paid to the party after safe receipt of the
materials in store at site and material verification.
(ii) 10% balance payment shall be made to the firm against submitting the performance security/
security deposit which may be in the form of Performance Bank Guarantee of 10% of the
contract/purchase order value, valid for a period of 12 months from the date of supply of the
material , issued by any nationalized Indian bank or first class foreign bank operating in India.
30.0 Any statutory approval from the local government authority‟s viz. Chief Boiler Inspector,
Electrical Inspector, Factory Inspector etc, shall be obtained by the contractor. The bidder shall
have to attach with the tender certificates from competent authorities of having similar works
done, during previous years.
31.0 Federation has the right to reject any or all the tenders without assigning any reason.
32.0 The bidders are advised to see the site of work before tendering.
Mode of payment:- Payment for the work executed, in part or full, shall be made through Multi
city cheques/RTGS/ DD by UCDF Ltd/DUSS for which bank charges will be borne by you.
The bills should be issued in the name of “concerning DUSS Ltd”, in A/C of U C D F, Ltd,
Haldwani or as per instruction given in the Purchase Order.
33.0 General Membership: The successful bidder will have to deposit Rs. 100.00 as membership
with the UCDF. This will be one time general membership fee. If any bidder has already
deposited this amount once, he need not to deposit the money in future.
34.0 Tender Fees: The bidder will have to deposit the tender fees as mentioned in NIT.
35.0 Technical Specification: The technical specification of individual machine/equipment will be
given in the NIT. Any other special conditions/eligibility criteria may also be mentioned in the
Technical Specification for the particular machine/equipment. The successful bidder will have to
follow the specifications.
36.0 Any Government order, issued by the Uttarakhand Government, from time to time, will be
binding to both parties and similarly tender conditions will be amended.
Manager Director
UCDF Ltd, Haldwani
Chapter- 3: Details of Materials/ Services required
S.
N
Name of Work Qty
(No)
Tentative
Work
value
EMD
(Rs.)
Tender
Documen
t Fee of
Work
Rate
Validity
period
Completio
n period
1 S I T & C of Tri Purpose
Centrifuge Machine( Cream
Separators) Cap 5000 LPH
1 No Rs. 25.00
Lakhs
75,000.00 2360.00 75 Days 90 Days
2 S I T & C of Ghee Clarifier Cap
1000LPH 1 No Rs. 8.00
Lakhs
24000.00 1180.00 75 Days 90 Days
3 S I T & C of On Line Cream
separator Cap 2000LPH 1 No Rs 6.00
Laks
18000.00 1180.00 75 Days 90 Days
4 S I T & C of Diesel Generator
set with Acoustic Enclosure
Cap 400 KVA
1 No Rs. 30.00
Lakhs
75000.00 2360.00 75 Days 90 Days
5 S I T & C of Automatic Milk
Pouch filling and Sealing
Machine Cap 5000 PPH
2 No Rs 18.00
Lakh
54000.00 1770.00 75 Days 90 Days
6 S I T & C of Automatic Milk
Crate washer Cap 1000
Crate/Hour
1 No Rs 18.00
Lakh
54000.00 1770.00 75 Days 90 Days
7 S I T & C of Automatic on Line
Water Softening Plant Cap
1000 Ltr/Hour
1 No Rs 8.00
Lakh
24000.00 1180.00 75 Days 90 Days
8 S I T & C of Step down
Transformer Cap 630 KVA 1 No Rs 20.00
Laks
60000.00 1770.00 75 Days 90 Days
9 S I T & C of Diesel Generator
set with Acoustic Enclosure
Cap 62.5KVA
1 No Rs 8.00
Laks
24000.00 1180.00 75 Days 90 Days
10 S I T & C of R M R D system 1 No Rs 4.5
Laks
13500.00 590.00 75 Days 90 Days
Chapter-4:
Technical
Specifications
And
Scope of Work
tem NO:1
Name of work:- Supply Installation and Commissioning of On Line Milk
Centrifuge Machine (Cream Separator)
Place of Supply:- Udham Singh Nagar DUSS Ltd, Kanjabagh Road, Khatima
Capacity- 5000 LPH, Qty:- 1No.
Required Make GEA/Westfalia/IDMC/Tetra Pak
Functional Requirements:
It would be used for on line separation of cream from milk at incoming temperature of 25
degree Celsius to 40 degree Celsius and Standardization and clarification of hot milk.
WORKING PRINCIPLE: A distinguishing feature of the separator is that both inlet and outlets are airtight, hermetic, so
that there is no air present during the separation process.
Hermetic Inlet: Milk is fed into the separator bowl from the bottom through a stationary pipe,
an inlet pump, a nozzle, and a hollow spindle. A seal at the inlet effectively excludes air. The
inlet pump increases the milk pressure sufficiently to force the milk through the separator.
The sizes of the inlet nozzle and inlet pump impeller are to be selected to yield the required
pressure.
Hermetic Outlets: The skim milk and cream are brought to the outlets under pressure, and
the skim milk is discharged by means of an outlet pump the diameter of whose impeller is to
be selected to give, together with the inlet pump, the outlet pressure required for the
downstream equipment of line.
Separation: The separation takes place due to centrifugal force inside the bowl and the solids
(sludge) collect in the sludge space, from where they are removed at intervals by dismantling
the bowl.
Design Requirements:
Material: Bowl spindle, bowl hood, distributor, bowl body and discs are of stainless steel.
The frame is of lacquered cast iron. The frame hood is of stainless steel. All other parts in
contact with the product are of high-grade stainless steel.
Standard Equipment: Included are motor, foundation feet, and manual brake. A spare parts kit
is provided. A set of standard tools is also provided.
TECHNICAL DATA Capacity: Separation of hot milk 5000 l/h
Standardization/ 7500 l/h
Clarification
Connections: Inlet 38mm, Skim milk outlet 38mm, Cream outlet 25mm
Bowl Speed: 5900 r/min. (approx)
Sludge Space: 4.61 liters
Inlet Pressure: 0.5 kg/cm2 min.
Outlet Pressure: As required for downstream equipment and determined by impeller sizes,
etc.
HERMETIC DESIGN:
Hermetic design of the milk separator ensures that the bowl is always filled with milk and
there is no air. This avoids breaking of fat globules and higher fat recovery is possible.
Skimming efficiency of hermetic separation is therefore excellent.
Capacity-: 5000 LPH- On line cream separators (On Line Tri Purpose Centrifuge machine)
Finish:- All welding joints are to be ground smooth. All stainless steel surfaces are to be
polished to 150 grits.
Scope of Supply:-
The Centrifuge:- The centrifuge should be made from stainless steel confirming to AISI 304.
The centrifuge portion of the separator should be stainless steel AISI 304 shrouded. - 1.0 no. Drive: Motor: Min. 5.5 KW flange motor for 440 V, 50 HZ 3-Phase AC Motor drives bowl
via friction clutch. The drive for the centrifuge should be just underneath and integrated
together. The drive portion of the separator should be mild steel shrouded-1no.
Accessories:
Lubrication System: Suitable lubrication system - 1.0 no.
Oil Pressure Gauge: For continuous measurement of lubricating oil pressure, in case of
forced feed system. - 1.0 no.
Tachometer: For continuous measurement of RPM of disc assembly. - 1.0 no.
Gasket:-The gasket should be of food grade rubber. It should be non toxic, fat resistant and
non absorbent . It should have smooth surfaces.
Painting:- All mild steel surfaces should be painted with a coat of epoxy primer followed by
two coats of epoxy paint after thorough de-rusting.
Tools:- Essential special tools should be supplied with the machine without charging any
extra cost.
NOTE:- Separators of capacity 5000 LPH will be used as on line separators. The rates
should be FOR Including all taxes and cartage.
The Bidder should be a reputed manufacturer of the equipment and he should have been
completed at least 5 works of SIT&C of the equipment in last 3 years.
Item No:2
Name of work- S I T & C of Ghee Clarifier
Place of work- Nainital DUSS Lalkuan
Quantity- 1 No
Functional Requirements-
It would be used for clarification of ghee at the incoming temperature of 40-45 DEG CENT
Design Requirement-
Capacity- 1000 LPH
Required Make- IDMC/GEA/Westfalia/Tetra Pak/ Other Equivalent reputed Make.
Finish- All welding joints are to be ground smooth. All stainless steel surfaces are to be
polished to 150 grits
Scope of Supply-
The Centrifuge- The centrifuge should be made from stainless steel conforming AISI 304.
The centrifuge portion of the clarifier should be stainless steel AISI 304
Drive- The drive for the centrifuge should be just underneath and integrated together. The
drive portion of the separator should be mild steel shrouded 1 Set
Accessories-
Lubrication System- Force feed lubrication system with gear type oil pump.
Oil Pressure Gauge- for continuous measurement of the lubricating oil pressure 1 no
Type- Solid Bowl Type
Tachometer- For continuous measurement of R P M of Disc assembly.
Gasket- The gasket should be of food grade rubber. It should be non-toxic, fat resistant and
non absorbent. It should have smooth surface.
Painting- All mild steel surfaces are to be painted with a coat of epoxy primer followed by
two coats of epoxy paint after through de–rusting.
Tools- Essential special tools should be supplied with the machine without charging any extra
cost.
Item NO:3
Name of Work: Supply, Installation, Testing and Commissioning of On line centrifuge
Machine (Cream Separator)
Place of Supply: Pithoragarh DUSS Ltd., Vin Pithoragarh
Quantity: 1 Nos
Capacity- 2000LPH
Required Make- IDMC/GEA/Westfalia/Tetra Pak/ Other Equivalent reputed Make.
Functional Requirements:
It would be used for on line separation of cream from milk at incoming temperature of 25
degree Celsius to 40 degree Celsius and Standardization and clarification of hot milk.
WORKING PRINCIPLE: A distinguishing feature of the separator is that both inlet and outlets are airtight, hermetic, so
that there is no air present during the separation process.
Hermetic Inlet: Milk is fed into the separator bowl from the bottom through a stationary pipe,
an inlet pump, a nozzle, and a hollow spindle. A seal at the inlet effectively excludes air. The
inlet pump increases the milk pressure sufficiently to force the milk through the separator.
The sizes of the inlet nozzle and inlet pump impeller are to be selected to yield the required
pressure.
Hermetic Outlets: The skim milk and cream are brought to the outlets under pressure, and
the skim milk is discharged by means of an outlet pump the diameter of whose impeller is to
be selected to give, together with the inlet pump, the outlet pressure required for the
downstream equipment of line.
Separation: The separation takes place due to centrifugal force inside the bowl and the solids
(sludge) collect in the sludge space, from where they are removed at intervals by dismantling
the bowl.
Design Requirements:
Material: Bowl spindle, bowl hood, distributor, bowl body and discs are of stainless steel.
The frame is of lacquered cast iron. The frame hood is of stainless steel. All other parts in
contact with the product are of high-grade stainless steel.
Standard Equipment: Included are motor, foundation feet, and manual brake. A spare parts kit
is provided. A set of standard tools is also provided.
TECHNICAL DATA Capacity: Separation of hot milk 5000 l/h
Standardization/ 7500 l/h
Clarification
Connections: Inlet 38mm, Skim milk outlet 38mm, Cream outlet 25mm
Bowl Speed: 5900 r/min. (approx)
Sludge Space: As per design
Inlet Pressure: 0.5 kg/cm2 min.
Outlet Pressure: As required for downstream equipment and determined by impeller sizes,
etc.
HERMETIC DESIGN:
Hermetic design of the milk separator ensures that the bowl is always filled with milk and
there is no air. This avoids breaking of fat globules and higher fat recovery is possible.
Skimming efficiency of hermetic separation is therefore excellent.
Capacity-: 5000 LPH- On line cream separators (On Line Tri Purpose Centrifuge machine)
Finish:- All welding joints are to be ground smooth. All stainless steel surfaces are to be
polished to 150 grits.
Scope of Supply:-
The Centrifuge:- The centrifuge should be made from stainless steel confirming to AISI 304.
The centrifuge portion of the separator should be stainless steel AISI 304 shrouded. - 1.0 no. Drive: Motor: Suitable flange motor for 440 V, 50 HZ 3-Phase AC Motor drives bowl via
friction clutch. The drive for the centrifuge should be just underneath and integrated together.
The drive portion of the separator should be mild steel shrouded-1no.
Accessories:
Lubrication System: Suitable lubrication system - 1.0 no.
Oil Pressure Gauge: For continuous measurement of lubricating oil pressure, in case of
forced feed system. - 1.0 no.
Tachometer: For continuous measurement of RPM of disc assembly. - 1.0 no.
Gasket:-The gasket should be of food grade rubber. It should be non toxic, fat resistant and
non absorbent . It should have smooth surfaces.
Painting:- All mild steel surfaces should be painted with a coat of epoxy primer followed by
two coats of epoxy paint after thorough de-rusting.
Tools:- Essential special tools should be supplied with the machine without charging any
extra cost.
NOTE:- Separators of capacity 5000 LPH will be used as on line separators. The rates
should be FOR Including all taxes and cartage.
The Bidder should be a reputed manufacturer of the equipment and he should have been
completed at least 5 works of SIT&C of the equipment in last 3 years.
Item No:4
Name of Work: Supply, Installation, Testing and Commissioning of D.G.Set
Place of Supply: Udham Singh Nagar DUSS Ltd., Kanjabag Road, Khatima.
Quantity: 1.0 No
Capacity – 400 KVA
TECHNICAL SPECIFICATIONS
Technical Specification of 400 KVA DG Set
Diesel Engine:-
Kirloskar Green/ Greaves/ Volvo penta/ Perkins/ Ashok Leyland/ CatterPillar/ Cumins/
Kohler make water cooled engine with cold starting, compression ignition, 4 stroke high
speed diesel engine developing minimum 487 BHP at 1500 RPM under NTP conditions to
IS-10002, BS-5514, DIN-6271, IS-3046 as appropriate with 10% over load for 1 hour in each
12 hours. The engine will be complete with following accessories: -
a. Dry type Air Cleaner
b. Expansion bellow
c. Lube Oil Filter
d. Lube Oil Cooler
e. Governor Class A1 as per ISO 3046 or A2 Governor as per IS-10000
f. Fly wheel with starter ring
g. V- Belt driven axial flow blower.
h. Centrifugal bypass Filter.
i. Exhaust Silencer.
j. Coupling
k. Fuel Filter and Fuel lift Pump and fuel oil filter.
l. 12-volt electrical starting system with starter and alternator.
m. Hour Meter
n. Engine Control panel consisting of OFF/ON/START keys, ammeter, Lube Oil Pressure
Meter, Water Temperature Gauge, Charging Ammeter.
o. Flywheel with starter ring.
p. Lube oil temperature Gauge.
q. Exhaust Gas driven Turbo Charger.
r. Radiator, Radiator fan with mounting.
s. Engine Protection system for Low Lub Oil Pressure, High Water Temperature.
The Engine will be supplied with all the standard accessories as per the manufacturer‟s
standards.
The complete generator set should be equipped with acoustic enclosure to meet the present
noise level norms (maximum noise level should not exceed 75 Db) fixed by central/state
pollution control boards.
Alternator:-
Make- KIRLOSKAR GREEN/Crompton/Leroy Sumer/Stamford/equivalent self
excited, self regulated 400 KVA brushless type, 0.8 power factor, 3-phase, 415 volt ,50hz
cycle, 4 wire provided static excitation running at 1500 RPM under NTP condition, class F
insulation, single ball bearing with standard accessories .The alternator should be suitable for
tropical climate and shall generally confirm to IS: 4722. The salient features of the alternator
are:-
+ 1.5% voltage regulation (max) in static conditions.
IP : 23 protection with class „H‟ insulation.
Permanent lubricating bearing.
Permissible overload of 10% for one hour in 12 hours of operation.
1. Suitable Battery with suitable copper lead- Make Exide or Equivalent (Min,12v, 180AH),
and Battery charging system - 1set
2.Fuel Tank of 150Ltr or suitable for 8 hours running whichever is higher.
3. The complete system should be mounted on Suitable AVM Pads
4. M.S. Base frame
5. Standard control panel with suitable MCB, Ammeter with switch, Voltmeter with selector
switch, frequency meter, bus bar, indicating lamps with complete fittings as required.
Control Panel
Control panel is manufactured with 14/16 gauge CRCA sheet and in power control for
weather proof and long lasting finish. The control panel consists of the following parts
Power command Controller
Aluminium bus bars will be of suitable capacity with incoming/outgoing terminals.
Instrument fuses duly wired and ferules
Air circuit breakers (ACBs) mounted case circuit breaker (MCCB) of suitable rating with
overload and short circuit protections.
Power Command Features
The power command control system is an integrated microprocessor-based generator set
monitoring metering and control system with LED display designed to meet the demands of
modern engine driven generator sets.
Intuitive operator interface which includes LED backlit LCD display with tactile feel soft
switches & generator set status LED lamps
Integrated digital electronic voltage regulator with configurable torque matching.
Digital electronic governing with temperature compensation and smart starting.
Engine Metering- Oil pressure, High constant temperature ,Low constant level, Battery
voltage, Engine speed and hours.
AC alternator metering L-L voltage and L-N voltage, current ( 3 phase) KW, KVA, power
factor, KVA(three phase and total), and frequency
Utility /AC bus metering L-L voltage and L-N voltage, current ( phase) KW,KVA, power
factor, KVA(three phase and total), and frequency
Paralleling control function : Digital frequency synchronization and voltage matching
,Isochronous KW and KVA load sharing controls Drop KW and KVA control sync check
extended paralleling (Perk shave/Base load) load govern control, load demand control,
Data Logging Genset model data, Engine hours control hours engine starts load profile KWh
and upto 32 recent fault codes
Engine protection Low tube oil pressure High/Low coolant temperature over speed battery
over /under frequency over current overload reverse power reverse VA phase rotation and
loss of ac sensing
Utility AC bus protection over/under voltage under frequency and phase rotation
Paralleling protections
Control functions start stop with configurable, time delay real time clock for fault and event
time stamping exerciser clock and time day start/stop. Configurable glow plug control
configurable cycle cracking load shed /dump as per configurable priority
12 and 24 volt DC operation.
Sleep mode
Programmable I/Os (4 inputs and 4 outputs) expandable
With AUX101/102 modules
Self configuring PCC Net works
Mudbug interface (RS485RTU)
In Power compatible (PC based service tool)
Certifications meets the requirements of relevant (UL,NFPA,ISO,IEC, MIlstd CE and CSA
standards
Silencer
Suitable grade silencer suitably optimised to meet stringent noise emission standards laid
down by MoEF/CPCB
Mounting arrangement
Engine and alternator are mounted on a common MS fabricated base frame with AVM pads
Base frame with integral fuel tank is provided with drain plug air vent inlet and outlet
connection level indicator and provision for cleaning
Optional
Engine Coolant heater, Heat exchanger
Alternator PMG
Control Panel Microprocessor/relay based AMF control panel
Others Trolley mounted mobile sets
ACCESSORIES
BASE FRAME
Heavy duty base frame of sturdy design made of M.S. channel with necessary reinforcement
and pre drilled holes
Specification of Acoustic Enclosure Canopy
The canopy should be made by the original authorized equipment manufacture and
factory fitted to meet the prevailing BIS Standards.
Construction
Acoustic Enclosure:
Acoustic enclosure, modular in construction, shall be powder coated and fabricated out of 16
SWG CRCA MS sheet. The silent canopy shall be of nut bolt type construction. Critical
processes of punching is done on CNC machines to maintain dimensional accuracy of holes
within 0.1 mm. Powder coating is done after seven-tank surface preparation process of sheet
metal. Canopy panel and doors shall have inside lining of FIRE-RETARDANT foam as
acoustic material. Four hinged doors shall be provided to canopy, one door shall have glass
window for control panel. Durable industrial locking system should be provided on doors.
Base Frame:
Base frame is fabricated either in ISMC channel or in sheet metal. The base frame will be
primer coated and painted. The base frame is rugged in construction and designed for
mounting engine and alternator close coupled, with cross members mounted on AVM. The
base frame shall have provision for mounting of acoustic enclosure & control panel on it. The
base frame is having provision of lifting hook for convenient lifting of complete set, i.e. along
with canopy, engine and alternator.
Performance Parameters
The average sound level, when measured in green field condition (ISO 3744 OR 8528 PT
10) at 1-meter distance from all four sides shall be less than 75-dBA averages or as per CPCB
norms.
The average stabilized hot air temperature rise with in the canopy is maintained with in 10 C
over and above ambient temperature.
SILENT CANOPY FEATURES
Canopy fabricated on machines with dimensional accuracy of 1mm.
Canopy is powder coated after passing through seven tank processes.
Canopy is lined with acoustic foam, which is non-igniting /Fire Retardant (confirming to BS
4735/BIS 7888).
No grouting required on the ground, only a level surface capable of withstanding the DG
weight. Designed for installation in open-air conditions.
Lockable doors provided.
Lockable fuel filling arrangement provided external to the canopy.
Residential Silencer is housed in the canopy.
Externally accessible emergency stop button.
Doors should be gasketed with high quality EDPN gaskets.
The exhaust gases shall be taken out through a suitable flexible pipe to prevent any back
pressure on the engine.
Thermal Insulation:
The exhaust system and noise suppressor shall be provided with thermal insulation by using
fire retardant/non igniting foam conforming to BIS7888/BS 4735 to prevent excess heat
radiation on the engine and safe for operator.
Noise suppressor: (Silencer)
Absorption type Non resistance Residential Silencer insulated from inside with glass wool
shall be provided to suppress exhaust noise from the engine.
Wiring and Lighting:
PVC copper wire concealed in flexible conduit with florescent tube light/bulb with MCB
shall be provided.
Surface Treatment-Painting:
The enclosure surface shall be suitably treated for degreasing, de-rusting and phosphate. High
quality powder coat treatment/paint shall be used.
Canopy lights: one no. DC bulb to be fitted with suitable toggle switch and wiring.
Temperature rise inside the canopy
The maximum permissible temperature rise above the ambient shall be 5oC to 7
oC.
Emergency Push Stop Button
The canopy shall have provision of emergency push button, which shall be housed in a
protective enclosure with a glass front.
Performance:
The sound level shall be less than 75 db at a distance of 1 meter. The temperature difference
between ambient and air inlet at air cleaner within the enclosure will be maintained well
within 5-7 deg centigrade. The measurement of noise will be as per ISO 3744/ISO 8528 (part
10) standard. This meets CPCB norms.
All other requirements that are essential to make the DG set compliant to CPCB norms for
noise reduction shall form part of technical requirement
SILENT CANOPY FEATURES
Canopy fabricated on machines with dimensional accuracy of 1mm.
Canopy is powder coated after passing through seven tank processes.
Canopy is lined with acoustic foam, which is non-igniting /Fire Retardant (confirming to BS
4735/BIS 7888).
No grouting required on the ground, only a level surface capable of with standing the DG
weight. Designed for installation in open-air conditions.
Lockable doors provided.
Lockable fuel filling arrangement provided external to the canopy.
Residential Silencer is housed in the canopy.
Externally accessible emergency stop button.
Doors should be gasketed with high quality EDPN gaskets.
The exhaust gases shall be taken out through a suitable flexible pipe to prevent any back
pressure on the engine.
Quantities for Installation, Testing and commissioning
1. Supply, Installation, Testing & Commissioning including shifting of DG set on existing
foundation, battery charging and testing of the set including supply of diesel and mobile for
twelve hours testing on full load including, fixing of panel -1 Job
2. Supply and fixing of M.S. exhaust pipe of suitable dia, with 12 mm asbestos rope inside
the room and the exhaust pipe should be 3 meter high outside the building. Extension of the
exhaust piping – Approx. 6 meters.
3. Supply and laying of G.I. Earthing by 600X 600X 6 mm of G.I. plates with charcoal, salt
19 mm dia watering pipe, 300X 300X 300 mm G.I. chamber with digging, cover etc and
complete civil work (3 for Neutral and 1 for Body)
- 4 nos.
4. Supply and fixing of suitable size G.I. strip 50 x 5 mm or above size to connect body and
neutral -1 Job (Appro. 80 meters.)
5. Supply and laying of suitable 3.5 core 185 sq. mm (2 nos.) Aluminium armoured cable
with suitable Lugs and gland. - 50 Mtr
6. Supply and fixing of Suitable rating 630 Amp 4 pole load change over (L&T
Make/Simence/ or equivalent make) - 1 Job
7. Fuel piping with PVC pipe with suitable clips - 1 Job
8. Electrical Inspector approval -1 Job
9. Electrical Inspector Approval
Note:-
1.0 The concrete foundation/Floor will be provided by the dept. The contractor will obtain the
Electrical Inspector Approval. However necessary Fee will be deposited by the dept. The first
service should be free of cost. The rates of all the items should be quoted separately.
2.0 The rates should be inclusive of all the prevailing taxes and duties.
3.0 Technical Details & Make of Items provided by the manufacturer should be provided
with the technical bid.
4.0 The tenderer should be an authorized dealer and should submit his work experience
certificates with the technical bid.
tem NO:5
Name of Work: Supply, Installation, Testing and Commissioning of Mechanical Type
Double Head Milk Pouch Filling Machine
Place of Supply- 1.Pithoragarh DUSS Vin Pthogarh – 1 No
2. Haridwar DUSS Ltd Shikarpur Landhaura Haridwar ) -1No
Quantity: 2 Nos
1.0 Functional Requirements:
Milk would be fed to the float balance tank of the pouch filling machine by gravity flow.
The pouches should be formed of film, filled with milk and sealed by the machine.
2.0 Design Requirements:
2.1 Capacity: 5000 packs /hour of sizes 200ml or 500ml or 1000ml.
2.2 The machine should be double head (capacity of each head should be 2500 pouches
/hr) and mechanical type so that no air is required for its operation.
2.3 Finish: All stainless steel surfaces are to be polished to 150 grits.
3.0 Scope of supply:
3.1 Milk contact parts: Milk contact parts of the machine should be made from stainless
steel confirming AISI-304.
3.2 Float Balance Tank: Stainless steel grade-304, (made of minimum 1.5 mm thick
sheet) Float balance tank of capacity at least 50 Lit should be provided at the top of the pouch
filling machine - 1.0 No.
3.3 The machine should have following arrangements in it:
3.3.1 Film Guard device to stop the machine when the film gets exhausted.
3.3.2 Liquid Level Controller , VFD device.
3.3.3 Sterilizing Mechanism for pouch filling.
3.3.4 Pouch Counter.
3.3.5 Date/ Price printing Device (Ink coding device).
3.3.6 Apportioning device for 200ml, 500ml & 1000ml.
3.3.7 Facility to insert a closed circuit in place cleaning system for the machine.
3.3.8 Servo Voltage Stabilizer of suitable rating.
3.4 Tool: Essential special tools should be supplied with the machine without charging
any extra cost
3.5 Photo sensor: The machine should be equipped with the device/system/ sensor to cut
the pouches at marked locations so as to make the pouches of same length and design.
4.0 Remarks: The supplier should furnish along with the offer the following details in
absence of which the offer will be treated as incomplete:
4.1 Accuracy of filling.
4.2 Samples of 200ml, 500ml & 1000ml Capacity pouches with dimensions and
specifications as followed-
4.2.1 Length of pouch
4.2.2 Width of pouch
4.2.3 Thickness of pouch film
4.2.4 Width of pouch film
4.2.5 Material of pouch film
4.2.6 Weight of pouch film
4.2.7 Inner diameter of pouch film reel
4.2.8 Outer diameter of pouch film reel
4.2.8 Vertical & Horizontal sealing margins
4.3 Weight and dimensions of pouch filling machine
4. Technical literature of pouch filling machine
Special conditions-
1.0 The rates quoted should be inclusive of supply, installation & commissioning of the
machine on turn-key-basis. Rate should be inclusive of all taxes, freight, loading &
unloading. The supplier will trained two our dairy personnel‟s for operation and
maintenance purposes.
2.0 The bidder should have the experience of supplying and installing at least 10 (ten )
no. of Mechanical type Milk Pouch Filling Machine in last 5 years in state cooperative
dairies/ govt. Dairies. Private dairy supply will not be entertained. The annual turn over
of the firm should not be less than Rs. 1.00 crores since last three years. You should
upload relevant reports/ documents to justify it.
Item No-6
NAME OF WORK- SIT&C OF STRAIGHT THROUGH CRATE WASHER CAPACITY 800 TO
1000 Cr/Hr (SINGLE TRACK) SLANTING TYPE
Location: Nainital Milk Union, Lalkuwa
Quantity: 1 (One) Unit.
1.0 Functional Requirements
It is a Semi Automatic Straight Through Slanting type crate traveling with 3 Pumps design Crate Cleaning
Machine for cleaning of Crates, Dairy and Food Processing Trays.
2.0 Design Requirements
2.1 Capacity : 800 to 1000 Crates/hr
2.2 Configuration : Straight Through
2.3 Washing Sequence :
2.3.1 Pre-rinse :
The dirty crate travels from this chamber, which has provided with SS Sprinkler header with SS pressure
nozzle for cleaning of the crate i.e., removing of the foreign particles such as jute threads, Straws, plastic bag
and sticky materials. It has provided with AISI 304 perforated screens for separation of foreign particles. The
water is circulated from this chamber to first rinse chamber or drained basing on the quality of the water. For
this sequence branch water line from discharge line of pre-rinse pump is connected to the sprinkler header
with nozzle in the additional chamber.
2.3.2 First Rinse:
Crate Enter in this chamber after removing of foreign materials. Actual cleaning of the crate starts from this
chamber. This chamber is provided with AISI 304 adequate sprinkler headers with AISI 304 Pressure nozzles
for pressurized cleaning at 2.5 to 3 Kg/cm2. This chamber is filled with soft water with mechanical float
arrangement for filling as well as level control of water in the chamber. 2 Nos. AISI 304 perforation screens
are provided for screening of foreign particles before entering in to the sprinkler pressure nozzles. This water
can be re-used basing on the quality after cleaning of crates.
2.3.3 Hot Detergent Rinse :
After pre-rinse cleaning the crate enters in this chamber for removing of Oily / Fatty surface from the crate
surface with hot detergent of 1.5% at Nozzle pressure of 2.5 to 3 kgs/cm2 with 65 Deg. Temp. this chamber
is same as pre-rinse chamber with all the provisions with indirect steam heating system with ON / OFF steam
solenoid valve along with Temperature Indicator cum controller with PT 100 Sensing probes for controlling
of temp. of hot detergent. The cleaning detergent is to be added basing on the PH value. The re-using of this
chamber water is depending on the strength of the detergent and water condition.
2.3.4 Hot Water Rinse :
After cleaning of the crate in Hot detergent sump the crate enters in this chamber for removing of
detergent traces from the crate surface with hot water pressure nozzle at 2.5 Kg to 3. Kg/cm2 with 70 to 75
Deg. Temperature. This chamber is same as hot detergent chamber for direct steam heating sparger is
provided for heating of water in this chamber. For energy saving the condensate from the indirect heating coil
of Hot detergent is connected in this chamber. Re-using of the water is depending on the water quality and
traces of detergent.
2.4 Available Services
2.4.1 Steam : 225 to 250 Kgs/hr at 3.5 Kg Sq Cm
2.4.2 Electrical Power : 19.5 HP
(First Rinse -5 HP, Hot Detergent Rinse - 7.5 HP,
Hot Water Rinse–5 HP & Drive Unit –2 HP)
2.4.3 Finish : All Weld joints to be ground smooth. All stainless steel surfaces are to be polished to 120
Grits.
2.4.4 Temp. Control : It will have a temperature control of detergent tank and hot water.
3.0 SCOPE OF SUPPLY :
3.1 MAIN ENCLOSURE :The Main enclosure which houses washing & sterilising sections will made from
2mm thick Stainless steel sheet confirming to SS 304 for easy accessibility, which contains inspection doors
all along the length on both sides. Crate guides shall be provided through the length of detergent section of
crate washer.
3.2 UNDER FRAME :
The under frame will be made of complete SS 304 Grade Hollow rectangular sections. The assembly shall
have sufficient number of SS 304 Legs with the SS 304 ball feet having 50mm vertical adjustment.
3.3 CONVEYOR CHAIN :For Carrying of all the above washing sequences of the crate, the crate
conveying mechanism provided with AISI 304 link chain and SS tracks for crate entering and coming out
from the machine. This mechanism is carried with drive motor, drive transmission along with adjustment and
tensioning of chain.
3.4 WASHING STATION:
3.4.1 Washing : Pumping and jetting Arrangement will apply sufficient washing liquid to the inside and
outside surfaces of the crates.
3.4.2 Filters : Pressure filter of AISI 304 construction with SS perforating casing of 2mm for Hot detergent
and 2 Nos. of removable type AISI 304 perforated screens in each chamber for cleaning of foreign particles.
3.4.3 Sump Tanks : These Tanks will be made from SS 304 and will be used as feed tanks for various
washing liquids.
3.4.4 PUMPS : Kirloskar Make Mono-block pump with Gland seal for pressure cleaning of pre-rinse and
Kirloskar Make Mono-block pump with Gland seal for Hot Detergent rinse and Hot water rinse.
3.4.5 Instrumentations : The Temperatures and pressures of delivery sides of pumps and sump tanks will be
indicated on a instrument panel located on main enclosure. Instrument panel will be fabricated from SS 304
with acrylic cover shall contain dial type Pressure gauge and Digital Temperature Indicator.
3.4.6 Main Control Panel : Motor Control Panel for the crate washer comprising of MCCB/Switch
Fuse Units, starters for all Driving Units. All the components shall be of L&T/semens make complete with
voltmeter, ammeters, indicating lights etc. Suitable capacity of Bus Bar, indicating lights, voltmeter,
ampere meter with selector switches etc. The Panel should be fabricated from 14 Gauge CRCS sheet and
shall be designed for front operation. Electrical and Electrical wiring materials comprising of
Aluminum Armored cables, control cables, trays, conduits, thimbles, glands etc. for the termination of
gland are in scope of supplier. Remote control panel should contain ON / OFF push buttons along with
emergency stop for operating the machine approachable distance.
BATTERY LIMITS : Supplier
a) Electrical cables related to Crate Washer are ended at cable termination box, which is provided on the top
of crate washer.
b) Steam & Water line ended with GM valves and counter flanges.
BATTERY LIMITS : Purchaser
a) Steam and Water line has to be arranged by DUSS from counter flanges at operating valves which are
located on top of the crate washer.
b) DUSS will be responsible to make necessary arrangements to energies the panel.
NOTE-
1.0 The rates quoted should be inclusive of supply, installation & commissioning of the machine on
turn-key-basis. Rate should be inclusive of all taxes, freight, loading & unloading and placing on
foundation. The supplier will trained two our dairy personnel‟s for operation and maintenance
purposes .
2.0 The bidder should have the experience of supplying and installing at least 3(Three) nos. of Straight
through crate washers in last 5 years in state cooperative dairies/ govt. dairies. Private dairy supply
will not be entertained. The annual turnover of the firm should not be less than Rs. 1.00 crores since
last three years. You should attach relevant reports/ documents to justify it.
Item NO:7
Name of Work: Supply, Installation, Testing & Commissioning of online Water
Softening Plant at Nainital DUSS Ltd, Lalkua.
Capacity/Required soft water discharge= 10,000 LPH
Quantity: 1 No.
Technical Parameters:
S.N. Particulars Details
1 Main Vessel: Quantity- 1.0 No.
Make :
SBIEE/Thermax/Pantair/IEI/equivalent
reputed make
Vessel Diameter : Suitable to handle
the desired flow rate,
Made of S.S.-304,
Thickness of Disk Sheet- 3
mm Minimum
Thickness of Vessel Sheet-
3 mm Minimum
2 Flow Rate 10000 litres/hour average
3 Max. Working Pressure 3.0 kg/cm2
4 Min. Working Pressure 2.0 kg/cm2
5 Resin Makes Dow/ Ion
Exchange/Equvalent.
6 Inlet Water Hardness 300ppm
7 Outlet Water Hardness < 5 ppm
8 Output/ Regeneration 10000 Liters/hour
9 Frontal Pipe Work SS-304
10 Ball Valve 32 mm of approved make 05 Nos.
11 MOC of Ball Valve SS-304
12 Ejector ( MOC : PP) 01 No
13 SS Ball Valve 25 mm 01 No.
14 SS Ball Valve 15 mm 01 No
15 BRINE TANK, Qty - 01 No MOC of Tank : SS-316,
Volume : suitable to
handle the rated flow.
Thickness of Disk & Vessel
Sheet- 3 mm
16 Salt Mixer, MOC : SS-316 01 No.
17 Geared Motor : 01 No Suitable rating to handle
the rated flow.
18 It is a turn key work, any thing not specified but required for proper
operation/utilisation of plant will be provided free of cost
Item NO:8
Name of work- SIT&C of L.T. Transformer with MV panel
Place of supply: Nainital Milk Union, Lalkuan, District- Nainital
Quantity: 1 Job. MAKE: KIRLOSKAR/CROMPTON/AREVA/semens/L&T Details of work:
Transformer:
LT Transformer, capacity- 630 KVA, 3 PHASE, 50 HZ, COPPER DOUBLE WOUND,
OIL IMMERSED NATURALLY COOLED, CORE TYPE
TRANSFORMER IN MILD STEEL RADIATOR COOLED TANK WITH FIRST FILL
OF OIL AS PER IS:335.
DESCRIPTION UNIT ITEM I
REFERENCE IS IS:1180 Level 2
Output 630
KVA
200
No Load Voltage Ratio at rated voltage & Frequency kV 11/0.433
Cooling ONAN ONAN
Type of Tap Changer -OFF LOAD/OLTC WITH
RTCC / AVR
Yes OFF CIRCUIT
Tap Range and Step (PLUS / MINUS / STEP) % / % /
%
+5% to -7.5% @ 2.5%
Vector Group Dyn 11
Temp. rise at rated load over an ambient of Deg C 50
- in OIL by Thermometer / of WINDING by
resistance
Deg C 40 / 45
Paint Shade to IS : 5 (Epoxy) 632
Perentage and Impedance % 4.5%(Sub IS Tol
Fittings and Accessories
Rating and Diagram Plate Yes Yes
Earthing Terminals - 2 nos. Yes Yes
Lifting Lugs Yes Yes
Air release hole with plug Yes Yes
Dehydrating Silica Gel Breather Yes Yes
Plain Oil level Gauge Yes Yes
Oil filling hole with plug on Conservator Yes Yes
Oil Conservator with drain plug Yes Yes
Thermometer pocket Yes Yes
Jacking Lugs Yes Yes
Bottom drain cum filter valve Yes Yes
Top Filter valve Yes Yes
4 nos. Flat / Flanged Uni / Bi-Directional rollers Yes Bi - Directional
PRV Yes Yes
OTI (4" inch) Yes / No Yes
WTI Yes / No Yes
Buchholz Relay Yes / No NO
Shut off valves for Buchholz Relay Yes/No NO
Marshalling Box Yes/No NO
Radiators - Fixed / Detachable (For ratings 750 kVA &
above)
FIXED
Terminal Arrangement
HV Side : Bare bushing / XLPE Cable Box / Air
Insulated cable Box /, Bus Duct (Kits and Boots are in
ypur Scope)
Cable Box
LV Side : Bare bushing / XLPE Cable Box / Air
Insulated cable Box / Bus Duct (Kits and Boots are in
your Scope)
Cable Box
If Cable box: Indicate no. of glands, If bus duct: Write
LVF / HVF
MV panel:
11KV, 800 A, 25kA for 3sec HT Switchboard with AL Bus/Bar
S.N. Feeder Types --->
11KV S/w gear -
Stand alone
Transformer feeder
(ICOG) - panel
1 Main Bus Bar (AL ) Rating 800 A
2 CB Rating ---> 800 A
3 CT Ratio---> 100/1-1
4 Cable Sizes---> 1Rx3Cx240 Sq.mm
Quantity 1
4 11kV, 800 A, 25 kA for 3 sec VCB Switchboard consisting of AL
Busbar/ Jumpers as follows:
4.1 Extension panel - 800 A
4.2 ICOG panel - 1800 A 1
4.3 Adaptor panel
4.4 Rear Extension 1
4.5 End Cover 1
11 KV, 25 KA/3 Sec draw out type cassette mounted Vacuum
Circuit Breaker.
5 VCB , 800A, 25kA/3sec 1
6 CB transport trolley 11 kV 1
11KV, 25 KA /1 sec * - 1 Ph Cast Resin Current Transformer -
Pragati /ECS/equivalent
7 100/1-1; Core 1: 0.5, 2.5VA; Core 2: 5P10, 2.5 VA; 3
1 Ph 11kv Cast Resin Potential Transformer (mounted on with
drawable trolley) : Pragati make/equivalent
8 11kV/sqrt3/110V/sqrt3/110V/sqrt3; CORE-1:100VA,CL-0.5;
CORE-2:100VA,CL-3P10
3
8.1 MCB for PT Secondary with add on contact 1
8.2 PT truck and fuse 1
Switches/Lamps/MCB's/Surge Arrester
9 Trip/Neutral/Close Switch Switron/Kaycee make/ equivalent 1
10 L/R selector switch - Switron/Kaycee make/equivalent 1
11 Indicating lamps for Close/Open/Auto Trip/spring charge/RYB
phase - Binay/Teknic / equivalent Make -
11
12 MCBs for panel AC supply distribution 1
13 MCBs for panel DC supply distribution 1
14 MCB for Main DC supply 1
15 MCB for Main AC supply 1
16 8 Window Annunciator Make:Alan/Minilec/ equivalent with
Hooter
1
ABB/equivalent Make Relay
17 REJ 601 (without communicable) 1
Static/ Electromechanical Relays – ABB/ER/AREVA/Siemens
Make Siemens
18 94 - Antidumping Relay 4
19 86 - Master Trip relay > 1
20 95 - Trip Circuit supervision relay 1
21 CV2A2J, Two Element Auxiliary Relay, Self Reset Contacts, with
Flag Indication, 110V AC, 4N/O + 0N/C, Flush mounting for
transformer
4
INDICATING METERS:
22 Digital Tri vector Meter, Class 0.5, with RS485 Port 1
23 Digital Ammeter with ASS, Class 1 1
24 Digital Voltmeter with VSS, Class 1 1
25 Power pack (230 V to 110 V DC ) 1
ITEM No.-9
Name of Work: Supply, Installation, Testing and Commissioning of D.G.Set
Place of Supply: Milk Chilling center Kotdwar (A Unit of Pauri Garwal DUSS Ltd)
Quantity: 1.0 No
Capacity – 62.5 KVA
TECHNICAL SPECIFICATIONS
Technical Specification of 62.5 KVA DG Set
Diesel Engine:-
Kirloskar Green/ Greaves/ Volvo penta/ Perkins/ Ashok Leyland/ CatterPillar/
Cumins/ Kohler make water cooled engine with cold starting, compression ignition, 4
stroke high speed diesel engine developing minimum 83 BHP at 1500 RPM under NTP
conditions to IS-10002, BS-5514, DIN-6271, IS-3046 as appropriate with 10% over
load for 1 hour in each 12 hours. The engine will be complete with following
accessories: -
t. Dry type Air Cleaner
u. Expansion bellow
v. Lube Oil Filter
w. Lube Oil Cooler
x. Governor Class A1 as per ISO 3046 or A2 Governor as per IS-10000
y. Fly wheel with starter ring
z. V- Belt driven axial flow blower.
aa. Centrifugal bypass Filter.
bb. Exhaust Silencer.
cc. Coupling
dd. Fuel Filter and Fuel lift Pump and fuel oil filter.
ee. 12-volt electrical starting system with starter and alternator.
ff. Hour Meter
gg. Engine Control panel consisting of OFF/ON/START keys, ammeter, Lube Oil Pressure
Meter, Water Temperature Gauge, Charging Ammeter.
hh. Flywheel with starter ring.
ii. Lube oil temperature Gauge.
jj. Exhaust Gas driven Turbo Charger.
kk. Radiator, Radiator fan with mounting.
ll. Engine Protection system for Low Lub Oil Pressure, High Water Temperature.
The Engine will be supplied with all the standard accessories as per the manufacturer‟s
standards.
The complete generator set should be equipped with acoustic enclosure to meet the present
noise level norms (maximum noise level should not exceed 75 Db) fixed by central/state
pollution control boards.
Alternator:-
Make- KIRLOSKAR GREEN/Crompton/Leroy Sumer/Stamford self excited, self
regulated 62.5 KVA brushless type, 0.8 power factor, 3-phase, 415 volt ,50hz cycle, 4 wire
provided static excitation running at 1500 RPM under NTP condition, class F insulation,
single ball bearing with standard accessories .The alternator should be suitable for tropical
climate and shall generally confirm to IS: 4722. The salient features of the alternator are:-
+ 1.5% voltage regulation (max) in static conditions.
IP : 23 protection with class „H‟ insulation.
Permanent lubricating bearing.
Permissible overload of 10% for one hour in 12 hours of operation.
1. Battery with suitable copper lead- Make Exide or Equivalent, 12v, 180AH, and Battery
charging system - 1set
2.Fuel Tank of 150Ltr or suitable for 8 hours running whichever is higher.
3. The complete system should be mounted on Suitable AVM Pads
4. Base frame
5. Standard control panel with suitable MCB, Ammeter with switch, Voltmeter with selector
switch, frequency meter, bus bar, indicating lamps with complete fittings as required.
ACCESSORIES
BASE FRAME
Heavy duty base frame of sturdy design made of M.S. channel with necessary reinforcement
and pre drilled holes
Specification of Acoustic Enclosure Canopy
The canopy should be made by the original authorized equipment manufacture and
factory fitted to meet the prevailing BIS Standards.
Construction
Acoustic Enclosure:
Acoustic enclosure, modular in construction, shall be powder coated and fabricated out of 16
SWG CRCA MS sheet. The silent canopy shall be of nut bolt type construction. Critical
processes of punching is done on CNC machines to maintain dimensional accuracy of holes
within 0.1 mm. Powder coating is done after seven-tank surface preparation process of sheet
metal. Canopy panel and doors shall have inside lining of FIRE-RETARDANT foam as
acoustic material. Four hinged doors shall be provided to canopy, one door shall have glass
window for control panel. Durable industrial locking system should be provided on doors.
Base Frame:
Base frame is fabricated either in ISMC channel or in sheet metal. The base frame will be
primer coated and painted. The base frame is rugged in construction and designed for
mounting engine and alternator close coupled, with cross members mounted on AVM. The
base frame shall have provision for mounting of acoustic enclosure & control panel on it. The
base frame is having provision of lifting hook for convenient lifting of complete set, i.e. along
with canopy, engine and alternator.
Performance Parameters
The average sound level, when measured in green field condition (ISO 3744 OR 8528 PT
10) at 1-meter distance from all four sides shall be less than 75-dBA averages or as per CPCB
norms.
The average stabilized hot air temperature rise with in the canopy is maintained with in 10 C
over and above ambient temperature.
SILENT CANOPY FEATURES
Canopy fabricated on machines with dimensional accuracy of 1mm.
Canopy is powder coated after passing through seven tank processes.
Canopy is lined with acoustic foam, which is non-igniting /Fire Retardant (confirming to BS
4735/BIS 7888).
No grouting required on the ground, only a level surface capable of withstanding the DG
weight. Designed for installation in open-air conditions.
Lockable doors provided.
Lockable fuel filling arrangement provided external to the canopy.
Residential Silencer is housed in the canopy.
Externally accessible emergency stop button.
Doors should be gasketed with high quality EDPN gaskets.
The exhaust gases shall be taken out through a suitable flexible pipe to prevent any back
pressure on the engine.
Thermal Insulation:
The exhaust system and noise suppressor shall be provided with thermal insulation by using
fire retardant/non igniting foam conforming to BIS7888/BS 4735 to prevent excess heat
radiation on the engine and safe for operator.
Noise suppressor: (Silencer)
Absorption type Non resistance Residential Silencer insulated from inside with glass wool
shall be provided to suppress exhaust noise from the engine.
Wiring and Lighting:
PVC copper wire concealed in flexible conduit with florescent tube light/bulb with MCB
shall be provided.
Surface Treatment-Painting:
The enclosure surface shall be suitably treated for degreasing, de-rusting and phosphate. High
quality powder coat treatment/paint shall be used.
Canopy lights: one no. DC bulb to be fitted with suitable toggle switch and wiring.
Temperature rise inside the canopy
The maximum permissible temperature rise above the ambient shall be 5oC to 7
oC.
Emergency Push Stop Button
The canopy shall have provision of emergency push button, which shall be housed in a
protective enclosure with a glass front.
Performance:
The sound level shall be less than 75 db at a distance of 1 meter. The temperature difference
between ambient and air inlet at air cleaner within the enclosure will be maintained well
within 5-7 deg centigrade. The measurement of noise will be as per ISO 3744/ISO 8528 (part
10) standard. This meets CPCB norms.
All other requirements that are essential to make the DG set compliant to CPCB norms for
noise reduction shall form part of technical requirement
Quantities for Installation, Testing and commissioning
1. Supply, Installation, Testing & Commissioning including shifting of DG set on existing
foundation, battery charging and testing of the set including supply of diesel and mobile for
twelve hours testing on full load including, fixing of panel -1 Job
2. Supply and fixing of M.S. exhaust pipe of suitable dia, with 12 mm asbestos rope inside
the room and the exhaust pipe should be 3 meter high outside the building. Extension of the
exhaust piping – Approx. 6 meters.
3. Supply and laying of G.I. Earthing by 600X 600X 6 mm of G.I. plates with charcoal, salt
19 mm dia watering pipe, 300X 300X 300 mm G.I. chamber with digging, cover etc and
complete civil work (3 for Neutral and 1 for Body)
- 4 nos.
4. Supply and fixing of suitable size G.I. strip 50 x 5 mm to connect body and neutral -1
Job (Appro. 80 meters.)
5. Supply and laying of suitable 3.5 core 95 sq. mm Aluminum armored cable with
suitable Lugs and gland. - 50 Mtr
6. Supply and fixing of Suitable rating 125 Amp 4 pole load change over (L&T
Make/Simence/ or equivalent make) - 1 Job
7. Fuel piping with PVC pipe with suitable clips - 1 Job
8. Electrical Inspector approval -1 Job
9. Electrical Inspector Approval
Note:-
1.0 The concrete foundation/Floor will be provided by the dept. The contractor will obtain the
Electrical Inspector Approval. However necessary Fee will be deposited by the dept. The first
service should be free of cost. The rates of all the items should be quoted separately.
2.0 The rates should be inclusive of all the prevailing taxes and duties.
3.0 Technical Details & Make of Items provided by the manufacturer should be provided
with the technical bid.
4.0 The tenderer should be an authorized dealer and should submit his work experience
certificates with the technical bid.
ITEM No.-10
Name of work:- SIT&C of Raw Milk Reception Dock System (RMRD system)
Place of Supply: Milk Chilling center Kotdwar (A Unit of Pauri Garwal DUSS Ltd)
Quantity: 1.0 No
Computer: 01 Server:
Computer
Hardware
and Software
Models of PC offered Should be of
Enterprise/Business Class Desktop (OEM).
Home/SMB Class Desktop PC shall not be
accepted.
Sr.
No
Particulars Specification
1 Processor 4 th Generation Intel Core i5-4460, 6 MB Cache ,
64 bit, 4 Core Processor with Turbo Boost
technology
2 Form Factor Tower Model
3 Chipset Intel Chipset supporting the above processor
4 Memory 4 GB DDR3 1333 MHz SDRAM expandable to 8
GB
5 Internal
Storage
500 GB SATA II Hard Disk Drive
6 Removable
Media
DVD+/-RW Writer
7 Graphics Integrated Intel HD supporting 1600*1200
resolutions
8 Audio Integrated high definition audio
9 Network 10/100/1000 Mbps Gigabit Ethernet
10 Display
Monitor
18.5” wide screen LCD/LED Backlit TFT Color HD
Monitor with 10 1366x768 native resolutions
11 Input
Devices
USB standard Keyboard and USB optical 2 button
Scroll Mouse 11 with pad
12 Ports &
Connectors
2 Serial Port, 1 Parallel Port,1VGA
Port,1Microphone / headphone jack,1RJ45 Ports
13 USB Ports 6 USB 2.0 Ports (Min. two on front and two on
rear side)
14 PCI Slots Minimum 2 free PCI Slots
15 Compatibility Windows 8/Window7/Vista/2008/2012, Linux
Compliant
16 Operating Licensed Window 8.1 Professional 64 bit
System Preloaded with OS Recovery Media Driver CD.
17 Anti Virus Norton /Symantec, eTrust, MacAfee, Trend
Micro, Quick Heal latest version with three (3)
years license
18 Warrantee
obligation
Call should be attended by next business day
Problem resolved within 24 hours of attending
the call
Within 48 hours in case any part is to be
replaced
19 Scope of
work
Installation and configuration
Weight node and Testing Node specification: Computer with Dual Core Processor
S
No
Specification
1 Computer Dual Core
2 Inter Pentium G2020/2030 3.0G 3M 55W CPU
3 2GB DDR3 - 1333 RAM
4 500GB SATA HDD-7200rps (HDD Partition: 200GB :150GB : 150GB
5 DVD Writer
6 Integrated Audio & Integrated Graphics
7 4 USB, 2Serial, 1 Parallel Ports and KBD Port
8 Normal Keyboard
9 Optical Mouse with pad
10 18.5" LED Monitor
11 Support for Windows 7 Home Basic / Windows 8 SL
12 Preloaded 32 bit licensed ver. with recovery CD for both 32bit & 64bit.
13 On board 100 / 10 E-net.
14 Connecting accessories and cables
15 Multimedia Speakers with Mic & Head Phone
16 Anti virus : Anti virus software with one Year free up gradation
17 Warrantee obligation : - As per requirement for 15 Months on site
warranty all over India
18 Scope of work :- Installation and configuration, Fist stage checking of
computers will be carried out
19 19 Installation of commissioning :- Installation of commissioning of
computers at site will be done
Milk Analyzer Reputed make with after sale service in Uttarakhand
1 Functional
Requirement
To test & display fat , SNF & added water of sample
milk
2 Operational
abilities
Mode selection for type of milk - Cow, Buffalo,
Mixed/ single Curve with Cleaning, Calibration ,
System error list etc.
3 Type Ultrasonic milk analyzer for testing fat , SNF & added
water
4 MOC for
enclosure
AISI 304, 0.75 mm thick minimum
5 Type Ultrasonic principle based milk analyzer for testing
fat, SNF05. & added water
Measuring parameters
1. Fat- 0.5% to 12% with accuracy +/- 0.1%, with Resolution: 0.01% and Repeatability: +/-0.05%.
2. SNF - 6% to 12% with accuracy +/- 0.2, with Resolution: 0.01% and Repeatability: +/-0.05 %.
3. Added water - 0% to 60% with accuracy +/- 5%, with Resolution: 1% and Repeatability 0.5%
. Measuring cycle-40 Sec per sample
. Average testing speed - 70 samples/ hr
6 . Loose RS 232 Serial Cable- 1 No
Accessories A C Power cable with plug top- 1 No
Measuring mugs-2 No
Daily cleaning ,Weekly cleaning solution
Ultrasonic Stirrer
1 Functional
Requirement
To remove air from fresh milk sample by vibrations
created in the milk before testing of milk
2 Type Table top, Ultrasonic Stirrer
3 Stirrer for
Ultrasonic
Stirrer
ss Ball type
4 Ultrasonic
Frequency
20-25 KHz (Variable)
5 Time 1-99 (Max) Sec selectable
6 Environment Suitable for dusty/humid village environment
operating temperature -5 to 50 Degree C
7 Connecting
Cables
Minimum 1.5 m Power cable with plug top
8 Complete
ready to use
Item complete in all respect with required
electric/electronic parts, ready for use at site
9 Operating
Voltage
230 Volts + / -10, AC,SO Hz a n d 12 Volts DC
10 Power
Consumption
As per design
LQ 1150+ 24 Pin 132 column
Accessories: Connectors & Cables (UTP, Cat-6 Cable, 3 Core Shielded Cable), Network
cables & channelling/conduits, Switch ( 8 Port Unmanaged), Networking Software for
Server & Clients
Mechanical Enclosure With Accessories for Weighing Node
2 KVA On Line UPS with 30 Minutes Backup
Earth Electrode, 2 Nos. Mineral Filling Compound
Application Software, Customized Software (with Query features, data capture &
transfer / recording facility, reports)
Electronic Weigh Scale (Cap.500 Kgs) without Weigh Bowl-Included. It should be of
reputed make. The first stamping will be done by the bidder/supplier
Note:- The Rate may be used as annual rate contract for purchase of this equipment for
other milk chilling centers/ Dairies as and when fund is available in the current financial
year.
ANNEXURE”A”
TENDER ACCEPTANCE LETTER
(To be given on Company Letter Head) Date:
To,
______________________
______________________
______________________
______________________
______________________
Sub: Acceptance of Terms & Conditions of Tender.
Tender Reference No: ________________________
Name of Tender / Work: -
_______________________________________________________________________________________
_________________________________________________________________________________
Dear Sir,
1. I/ We have downloaded / obtained the tender document(s) for the above mentioned „Tender/Work‟ from
the web site(s) namely:
____________________________________________________________________________________
____________________________________________________________________________________
as per your advertisement, given in the above mentioned website(s).
2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from
Page No. _______ to ______ (including all documents like annexure(s), schedule(s), etc .,), which form part
of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organizations too have also been taken
into consideration, while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) /
corrigendum(s) in its totality / entirety.
5. In case any provisions of this tender are found violated , then your department/ organization shall without
prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full
said earnest money deposit absolutely.
Yours Faithfully,
(Name & Signature of the Bidder, with Official Seal)
ANNEXURE „B‟
(Affidavit of Non blacklisted firm )
(AFFIDAVIT ON A NON JUDICIAL STAMP PAPER OF RS. 100/ -)
I, _______________________ sole proprietor/partner/authorized signatory of M/s.__________
_____________________________sole proprietorship/partnership firm/public/private limited company
having its principal place of business/ registered office at.............................................
..................................(Full Address) do hereby solemnly affirm and declare as under:-
1- That I hereby confirm and declare that my/our firm/company M/s............................................ is not
blacklisted/delisted or debarred with any company of Private/Public Ltd. or Government
Company/Semi Govt. deptt. from participating in the tender as on date.
2- That I hereby confirm and declare that my/our firm/company M/s............................................ is /are
not involved in any illegal activity and/or not charge sheeted for any criminal act of theft and/or any
other essential commodity during last five years.
3- That I further undertake that in case any of the facts sworn in as mentioned above and any particulars
mentioned in our application is found other-wise or incorrect or false at any stage, my/our firm/
company shall stand debarred from the present and future tenders of the Uttarakhand Co-operative
Dairy Federation Ltd. and its associates Milk Union. Besides, Uttarakhand Co-operative Dairy
Federation Ltd shall be entitled to take all such actions as may be deemed fit including termination of
contract, if awarded, without any claim for any compensation whatsoever on account of such
premature closure of the contract.
4- I know that to swear a false affidavit is crimes under the law and with such knowledge only I have
swear this Affidavit. I shall be responsible for any false statement.
(Signature of the Proprietor/ Managing Partner/Director with Seal)
DEPONENT
Verified at ......................... on.....................that the contents of paras 1 to 4 of this affidavit are true and
correct and no part of this is false and nothing material has been concealed or falsely stated therein.
(Signature of the Proprietor/ Managing Partner/ Director with Seal)
DEPONENT
(Signature & Seal of Notary)
ANNEXURE „C‟
(Contract Agreement)
(ON NON JUDICIAL STAMP PAPER OF RS. 100/-)
This agreement made the ….day of ……..20... between Uttaranchal Co-operative Dairy Federation Ltd,
Mangal Parao, Haldwani (Nainital) there in after called „Purchaser‟ on the one part and
M/s………………………
(Hereinafter „the Supplier‟) on the other part.
Whereas the purchaser is desirous that certain Goods and ancillary Services should be provided by the
supplier. Viz. …………………….. (Brief description of Goods and services) and has accepted a bid
submitted by the supplier in response to the purchaser‟s Bidding Document
Reference………………………………………..for the supply of these Goods and Services in the sum of
Rs………………………………… (Rupees………………………………………….).
(Hereinafter “the Contract Price”).
Now This Agreement Witnesses as Follows:
In this agreement and expression shall have the same meaning as in the terms and conditions and in
section III & Section IV in the above referred Bidding Document.
The following documents shall be deemed to form and be read constructed as part of this agreement.
viz.
a. the offer and the price schedule submitted by the supplier;
b. the schedule of requirement/list of items and the technical specifications in Sections V and VI
in the above referred Bidding Document.
c. The terms and conditions in section III and IV in the above referred Bidding Document.
d. The Purchaser‟s Purchase Order No………………………….no……………
……………………………date ……………………..
In consideration of the payments to be made by the purchaser to the supplier as hereinafter
mentioned, the supplier hereby covenants with the Purchaser to provide the Goods and Services and
to remedy defects there in conformity in all respects with the provisions of the Purchaser‟s purchase
order and Bidding Document.
The purchaser hereby covenants to pay the supplier in considerations of the provisions of the
Goods and Services and the remedying of defects therein, the Contract price or such other sum as may
become payable under the provisions of the purchase order at the times and in the manner prescribed
in the purchase Order and Bidding Document.
In Witness where of the ratios here to have caused this agreement to be executed in
accordance with their respective laws the day and year first above written.
Signed, Sealed and Delivered by the said
…………………………………….
(For the Purchaser) in the presence of
…………………………………………
Signed, Sealed and Delivered by the
said……………………………………...
(For the Supplier) in the presence
of:……………………………………………
ANNEXURE „D‟
(Form of Bank Guarantee against Advance Payment)
(ON NON JUDICIAL STAMP PAPER OF RS. 100/-)
Bank Guarantee No.
1- In consideration of the Uttaranchal Co-operative Dairy Federation Mangal Parao Haldwani there in after
called the UCDF having agreed to grant an advance of Rs………………...(Rupees……
………………………………… only) to M/s terms and conditions of an contract/purchase order
no………………..dated…………… made between the UCDF and M/s ………………………………for
the supply erection/commissioning (hereinafter called the said contract/purchase order) on production of
a bank guarantee for Rs……… …… … …… ..( see note 2 below)
(Rupees…………………………………………only)we…….…………… (Hereinafter called the bank)
do hereby undertake to pay the UCDF an amount not exceeding Rs.. ……………………………………..
(Rupees……………………………………only) against any loss/damage caused to or suffered would be
caused or suffered by the UCDF by reason of any breach by the said supplier(s) of any of the terms and
conditions contained in the said contract/purchase order.
2- We,……………………….. do hereby undertake to any the amounts due and payable under this
guarantee without any demur merely on a demand from UCDF stating that the amount claimed is due by
way of loss or damage caused to or would be caused to suffered by the UCDF by reason of any breach by
the said supplier (s) of any of the terms and conditions contained I in the contract/purchase order, or by
reason of the supplier (S) failure to perform the said contract /purchase order any such demand made on
the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee
shall be restricted to an amount not exceeding
Rs………………………(Rupees……………………………only).
3- We,………………………………………….., further agree that bthe guarantee herein contained shall
remain in full force and effect during the period that would be taken for the performance of the said
contract/purchase order and that it shall continue to be enforceable till all the dues of the UCDF , under,
or by virtue of the said contract/purchase order have been fully paid and its claims satisfied or discharged
or till the UCDF certifies that the terms and conditions of the said contract/purchase order have been fully
and properly carried by the said supplier (s) and accordingly discharge the guarantee unless a demand or
claim under this guarantee made an us in writing on or before ……………………………………., we
shall be discharged from all liability under this guarantee therefore.
4- We,…………………………………….,further agree with the UCDF that the UCDF shall have the fullest
liberty without our consent and without affecting in any manner our obligation hereunder to vary any of
the terms and conditions of the said contract/purchase order to extend time of performance by the said
supplier from time to time or to postpone for any time or from time to time any of the power exercisable
by the UCDF, against the said supplier and to forbear or enforce any of the terms and conditions relating
from our liability by reason of any such variation, or extension or for any fore bearance, act of omission
an the part of the UCDF, or any indulgence by the UCDF, to said supplier or by any such matter or thing
whatsoever which under the law relating to sureties would but for this provisions have effect of so
relieving us.
5- We………………………..lastly undertake not to revoke this guarantee during its currency except with
the previous consent of the UCDF in writing.
6- Not withstanding anything herein above the liability of the Bank Guarantee is restricted tp
Rs…………………. (Rupees………………………………. only). The Guarantee shall remain in force
till the …………………………….19 unless the guarantee is renowned or a claim is preferred against the
bank within three months from the said date all rights of the UCDF under the guarantee shall cease and
the bank shall be released and discharged from all liabilities hereunder.
Place: ……………………… (Signature)
Date: CODE NO
Note: - Suppliers should ensure that seal and code no. of the signatory is put by the bankers before
submission bank guarantees. The value of Bank guarantee shall be 36% of the order value.
ANNEXURE „F‟
(Performance Bank Guarantee)
(ON NON-JUDICIAL STAMP PAPER OF RS. 100.00)
Bank Guarantee No. Dates:
This deed of performance guarantee made this……..day of …………..200… (Two thousand ...…) by
(Name and address of the Bank) (herein referred to as the Bank) which expression shall unless repugnant to
the context or meaning thereof includes its legal representative, successors and assigns and the Uttaranchal
Co-operative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital) (hereinafter referred to as the
federation) which expression shall unless repugnant to the context or meaning thereof includes its legal
representatives successors and assignees.
Whereas, Federation/DUSS has awarded a contract and purchase order bearing
No…………………………………………….. Dated…………………………….. On M/s.
……………………………………………… (Name and address of the party) hereinafter referred to as the
“Supplier”) for the supply/supply erection and commissioning of performance guarantee in the form of a
Bank guarantee to the Federations in terms and conditions of the Bidding Documents and the Contract
which will be kept veiled up to period should be till end of warranty period). And whereas, the bank
guarantee (The constituted agent and officer has already read and understand the contract made between the
Board and the Supplier.
In consideration of the Federation having agreed to award the contract/purchase order on the supplier,
we…………………………………. (Name of the Bank), do hereby guarantee, undertake, promise and agree
to with the Federations its legal representatives, successors and assignees that the within named (name of the
supplier their legal representatives and assignees will faithfully perform and fulfill everything within the
Bidding Document and the contract/purchase order on their part to be performed or fulfilled, at the time
(time being the essence of the contract) and in the manner there in provided, do all obligations there under
and we further undertake and guarantee to make payment to the Federations of Rs.
…………………………………….( Rupees ……….. ………………………… only) being the 10% of the
contract value in case the supplier, their legal representatives and assignees do not faithfully perform and
fulfill everything within the Bidding Documents and the contract/Purchase order on their part to be
performed or fulfilled, at the time and in the manner therein provided and do not willfully and promptly do
all obligations there under.
In case the supplier fails to perform or fulfill the contract/Purchase Order as per the terms and
conditions agreed upon the Federation is entitled to demand an amount equal to 10% of the Control value
from the supplier and the demand made by the Federation by itself will be conclusive evidence and proof
that the Supplier has failed to perform or fulfill his obligations and neither the Supplier nor the Bank will be
entitled to raise any dispute regarding the reason for the failure of performance or fulfillment, on any
ground .
We, (name of the Bank), do hereby undertake to pay an amount equal to 10 % of the
Order value, being the amount due and payable under this guarantee without any demur, merely on a
demand from the Federation stating that the amount claimed is due by way of non-performance of the
contractual obligations as aforesaid by the supplier or by reason of the Supplier‟s failure to perform the said
contractual commitments/Purchase order, any such demand made on the Bank shall be conclusive as regards
the amount due any payable by the Bank under this guarantee. However, our liability under this guarantee
shall be restricted to an amount not exceeding Rs……………………………… (Rs……..
…………………………………………..only) being the amount equal to 10% of the total order value. We
(name of the Bank), further agree that the performance guarantee herein contained shall remain in full force
and effect for a period of …………calendar month from the date of Bank Guarantee ( the period should be
till end of warranty period) and till the Federations certifies that the terms and conditions of the said
contract/purchase order have been fully and properly carried out by the said Supplier and accordingly
discharge the guarantee, unless a demand or claim under this discharged from all liabilities under this
performance guarantee thereafter.
UTTRAKHAND CO-OPERATIVE DAIRY FEDERATION LTD,
MANGAL PARAO, HALDWANI(NAINITAL)-263139
Ph. No.: 05946-255867, 255358. FAX NO. 05946-255867
Website: www.ucdfaanchal.org,
E-mail Id: [email protected],
E-Tender Notice No: 22/UCDF//2020-21, Date 06.06.2020
PART-II:- B,
Marketing
TYPE OF WORK:
Supply of Following Marketing Packaging Materials-
6. Multi colour HIP/PP/PP(IML) Cups, capacity – 100/200/400 gm
7. Multi colour Aluminum foils/Lids for 100/200/400 gm HIP/P.P cups
8. Supply of Plastic Milk/Dahi Crates
9. 3-Layer Milk Poly Film
10. Supply of Paneer/Khoya Laminated Pouch
Item Detail and Earnest money detail--
Item Name of Work/Item Approx Qty
(No)
EMD (Rs. )
Tender
Document
Fee of Work
Rate
Contract
period
(approx)
1 Supply of Dahi Cups-
a. 100gm, HIPS Dahi cups-
b. 200gm HIPS Dahi cups
c. 400gm HIPS Dahi cups
d. 100 gm HIPS yoghurt cups.
e. 100 gm PP Cheena Rabri cups
100 Lacs 1.0 Lakhs 4720 As above,
350 days
2 Supply of Aluminum Foil (Lids) for Dahi
cup –
. 100gm, HIPS Dahi cups Lid-
b. 200gm HIPS Dahi cups Lid
c. 400gm HIPS Dahi cups Lid
d. 100 gm HIPS yoghurt cups Lid
e. 100 gm PP Cheena Rabri cups Lid
100 Lacs 0.75 Lakhs 2950 As above,
350 days
3
A) Supply of Plastic Milk Crates- 12 liter capacity, recommended make- Nilkamal, Prince, Supreme or equivalent
1,2000 Nos
0.75 Lakhs
2950
As above,
350 days B) Supply of Plastic Dahi crates- 6
liter capacity. recommended make- Nilkamal, Prince, Supreme or equivalent
5000 NOS
4
Supply of milk poly films 320 M.T. 9.00 Lakhs 4720 As above,
350 days
5 Supply of 200/100gm Paneer/Khova
Laminated pouch
22,00,000
pouches
0.75 Lakhs 2950 As above,
350 days
Note-Individual Item wise rates will be accepted, and lowest item rate bidder will be awarded for that particular
item tender.
Technical Bid Required Document
Upload the Following Document online in Technical bid of tender. Only online uploaded
document will be considered in technical bid except EMD and Tender Fee. EMD and Tender
Fee must be submitted before last bid submission time of tender.
6) Registration Certificates of firm/manufacturer/fabricator, In case of dealers/distributor Authorization
letter from manufacturer (Self attested Copy).
7) GST registration document. (Self attested Copy).
8) PAN Card. (Self attested Copy).
9) Earnest Money deposit DD/Receipt. (Self attested Copy).
10) Tender document fee deposit DD/Receipt. (Self attested Copy).
11) Work Experience: (Self attested Copy of Purchase orders and its satisfactory completion
certificates).–The bidder should have executed works of similar nature, minimum 25 % in
quantity/amount (at least one in last 3 consecutive Years). For the proof of the same, bidder should
submit purchase orders and its satisfactory performance/completion report issued by the any
government/semi government/PSU/Autonomous/co-operative/Reputed Private organizations, in past
five consecutive years, from the date of tender publishing.
Note- To ensure Work Experience Documents, Work Purchase orders and its satisfactory
completion certificates would be required. In case of failure to submit any one of document from
the above said Work Experience required document, bidder‟s technical bid will be rejected for
financial bid.
12) CA certificate with year wise declaration, for last 2 consecutive Year Annual turnover reports, which
should not be less than 50% of work value annually.
13) Tender Acceptance Letter (ANNEXURE -A) should be filled, signed and stamped/certified properly.
14) An affidavit regarding Non-blacklisting or otherwise as per ANNEXURE „B‟ duly attested by the oath
commissioner is required to be attached in support thereof.
NOTE: (Causes of rejection in the tender)
6. Please do not upload any booklet or heavy documents in Technical Bid. In case of failure of downloading of the above document due to heavy document uploading, this could be the cause of rejection.
7. Except EMD and Tender document fee document, no other above said document accepted in offline mode before the tender submission date and time.
8. Please carry all the originals of the uploaded document with us for verifying during Technical bid opening/Evaluation process.
Financial Bid:
3. In Financial Bid, Bidder will quote rates, for all items on BOQ Excel File as per format, and submitted online.
4. Offline quoted rates will not be considered for financial bid opening.
5. After opening of financial bid and before getting award contract, L1 bidder will have to submit item Base rate
and latest raw material cost against base rate of item.
GENERAL TERMS & CONDITIONS
S.N Description
1 General Manufactures of Material/Equipment will be preferred over the dealer.
2
Eligibility Criteria
The bidder shall have to meet the following eligibility criteria. In case bidder fails to show/submit these document, before or during the contract period, Tender committee/Tender inviting authority will have right to terminated/disqualified Contract/ bid-
2.1- ELIGIBILITY CRITERIA :-
The bidder should be in such business (as required for the tendered work) for a period of at
least 2 (two) years at the time of bid opening in the same name and style. In order to
support these document-.
(a) The Firm should have registered as a manufacturer or dealer/suppliers, in the same
name and style from more than 2 (Two) years. In case bidder is Dealer, than should have
authorized dealership document.
(b) The firm should have executed at least 25% of same work or style tendered
quantity/amount of jobs in the government/semi government/PSU/Autonomous/co-
operative/Reputed Private organizations since last 2 years. To insure that bidder should
have executed purchase order in the last Two years in same name or style and
Satisfactory Performance/Completion certificates against those purchase orders issued by
respective purchaser’s organization.
(c) The annual turnover of the firm should not be less than 50% of work value since last 2
years (out of last 3 consecutive years).
(d) The bidder should not be Black listed by any Federation/organization/institution/
government or semi government departments of states or GOI. To insure that bidder have
to submit Affidavit mentioning the same on Rs. 100.00 stamp paper.
2.2- The bidder should be registered under office of competent authority or under statuary bodies at the time of bid opening in the same name or style. In order to support this
the bidder has:- Registration Certificate issued by the Registrar of firm in case of firms of proprietary nature.
Or Partnership deed in case of Partnership firms. Or Article of association in case of Pvt. Ltd. Companies. Or Registration certificate for firms
registered with NSIC/Central or State Govt. Department / Local bodies for similar work.
2.3- The bidder’s last two years annual financial turnover total amount shall not be less than 60 % of the contract value as specified in the invitation for tender bid. In order to support that condition, Bidder/Contractor will have to submit Copy of Balance Sheet, along with Profit & Loss statement duly certified by Chartered Accountant, or CA certificate of yearly last two year Turnover declaration Which Reflect the annual turnover of the last two years.
2.4- Bidder should have credentials for satisfactory performance for the last Two year. To support this the bidder has:-
(i) Self attested and seal photocopy of executed purchase orders given by Government Dairies/ Milk Federation/ Central or state organizations/ departments/ statutory bodies/reputed private dairies etc.
(ii) Certificate against above purchase orders issued by the respective Government Dairies/Milk Federation/Central or state organizations/departments/statutory bodies/reputed private dairies etc regarding satisfactory execution of purchase order.
2.5- Bidder's firm should be registered with Sales Tax Department/VAT/GST.
2.6- In Case the bidder’s position is only of a supplier concerned item then in that case he should be authorized distributor of that item for UK. Following document is to be furnished by the bidder in support of his being authorized distributor or concerned item.- Certificate of distributorship issued by the concerned manufacturing firm.
2.7- The Tendering Firms Should have following document-
i) Renewal letter for the ISI/BIS License of the Current period. ii) ISI/BIS Marking for the receipt for the current year.
Note- For( 2)
In case bidder/Contractor fails to show/submit above said document, Whenever ask by tender committee/tender inviting authority, before/during the contract period concerned bidder/Contractor shall be considered as non eligible for tender bidding/allotted Contract.
3 Tender
Application-
1- Tender Bid should be submitted in two bid system i.e. Technical Bid and Financial Bid in tender portal. Incomplete, irrelevant or conditional tenders are liable to be rejected. Tenders not submitted on proper forms i.e. Technical Bid and Financial Bid form, will not be considered.
2- Offline required tender Technical Bid documents (EMD/Tender fee/other) are to be addressed and send to "Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital)" in sealed cover with the name of the tender notice and name of the application work on the cover. The sealed cover should also bear the name and full address, email address and contact no of the bidder. The tenders should be sent by the registered post/ speed post/ courier in sealed covers. UCDF will not accept any excuse for non receipt of tenders, in time, due to loss or delay in postal services.
3- For any kind of online or internet related technical error during tender uploading and bidding process, Uttarakhand Cooperative Dairy Federation Ltd will not be responsible.
4 Tender Fees The bidder will have to deposit the tender fees as mentioned in NIT.
5 Earnest
Money
All bidders should deposit earnest money with the tender as per following details if not
specified in tender notice.
(a) For cost of work up to Rs. 25.00 Lakh @ 3%
(b) For cost of work above Rs. 25.00 Lakhs @ 2% (minimum 75000.00)
(A) - Earnest Money as mentioned in the Tender Document is to be deposited in the
form of Cash or in the form of DD/FDR issued by Nationalized Bank which should be payable
/pledged in favor of Uttaranchal Co-operative Dairy Federation Ltd., Mangal Parao,
Haldwani(Nainital) and without EMD Fee respective bid will not be considered. EMD should
be valid for at least 45 Days beyond the bid validity period. Earnest Money will not be
acceptable in any other form except as specified in the bid conditions. No interest shall be
paid against EMD deposit to concern firm.
(B) - Earnest Money will also not be adjustable against any other pending claims of the
bidder against UCDF.
Note: The rebate or exemption in the EMD will be provided to the firms registered with
Micro, Small & Medium Industries Department Uttarakhand only as per provisions of
Uttarakhand government order no: 261/VII-2-14/143-industries/2003, dated- 19.03.2014 or
any amendment issued by the Government of Uttarakhand only. Please attach a copy of
the rule (issued by the government of Uttarakhand) under which such exemption is claimed
as documentary proof.
EMD of unsuccessful bidders would be returned within 30 clear days from the date of
opening of the tender bids. However, no interest shall be paid on EMD for the period during
which it lies with the UCDF.
6 Price Basis a) The price must be quoted on for destination basis including Excise Duty, GST, packing
forwarding, if considered and it shall be deemed that the rates are inclusive of all Taxes and
Levies and successful bidders shall be bound to supply the Goods at all inclusive rates on
FOR destination basis. The applicable rate of duties and levies should also be mentioned in
the offer.
b) Bidder’s firm is requested to mention their rates both in the words and figures. In case of
ambiguity, rates mentioned in words shall be considered as correct bidding rates.
7 Sample All bidder Parties are requested to deposit representative sample of the item for which they
are going in tender bidding.
8 Holiday
Tender Open
In case the schedule date for opening of tenders is declared a Public holiday the bid opening
will be held on the next working day at the same time.
9 General
Membership
The successful bidder will have to deposit Rs. 100.00 as membership with the UCDF. This
will be one time general membership fee. If any bidder has already deposited this amount
once, he needs not to deposit the money in future.
10 Rate
Negotiation
UCDF reserve the right for commercial negotiations only with Lowest bidder (L1), if required
after opening of bid.
11 Agreement The successful bidder shall be required to enter into an agreement with the Uttarakhand
Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital), for execution of the
work for which the tender has been accepted. In case of Partnership firms, the Agreement
must be signed by the partners or by the person holding power of attorney on behalf of the
firm. In the later case a only attested copy of the power of attorney must be submitted to
the UCDF. The partnership firms should enclose photocopy of the partnership deed and an
attested copy of power of attorney for signing.
12 LOI After getting agreement, UCDF will release a LOI (Letter of Intent) to contractor firm,
against qualified tender work with information like contract period, work specification and
other condition.
13 Contract
Validity
The UCDF are required to keep their offer open for Limited Period (As per Tender Document
or LOI) from the date of opening of the bid. If any bidder withdraws or fails to perform their
part of contract before expiry period. The Earnest Money Deposited by the bidder will be
forfeited by UCDF. And for further remaining work contract period, UCDF can call to Second
Lowest Bidder for work agreement at first lowest rate.
14 Work Security Earnest Money deposited by Contractor firm during bid submission, will kept by UCDF as
Work Security Money for contract period. The Security money shall be liable to be forfeited
in the event of Breach of Contract in addition to any other action which UCDF may think not
be proper at their sole discretion
15 Work Order Milk Union/UCDF will release time to time Work/Purchase order as per their timely
requirement generated, against LOI during the contract period.
16 Order
Dispatch
The Goods/Material must be dispatched within the given time, after receipt of
Purchase/Work order.
17 Order Lead
Time
Contractor will have to make supplies strictly as per delivery schedule mention in the
purchase order, from the date of receipt of purchase order.
18 Work order
Penal Clause
1- The penalty shall be imposed 5 % of the value of purchase Goods/material for each 7 days, delay in supply to be imposed from the very first day of each 7 days slab, by the purchaser at their sole discretion which may even go up to the cancellation of the order besides confiscation of the earnest money. Delivery period shall not be extended in normal circumstances and the order placed shall be deemed to be cancelled automatically in the event of the supplies not being made as per the schedule. However, under emergent circumstances the purchaser may extend the same and in this event also the penal clause defined above shall be applicable. If you fail to execute supplies in time and purchaser is not in a position to accept the material with late supply penalty Purchaser may have the right to arrange the Goods from other source and under this circumstances you have to compensate the loss that Purchaser may sustain by procuring the material from other sources.
2- Goods/Material, which is not confirming to our specifications, shall not be accepted at any discount and shall be liable to be summarily rejected. And such defective/
substandard Goods/Material will have to be removed by the seller from site/Milk Union at your own expenses. Contractor will be allowed to replace such material by acceptable quality material within 15 days from the date of issuing of information to you regarding rejections. And Random sampling will be done by our Quality Control Department of concern Milk Union/UCDF to ensure acceptable quality material. Any expenditure incurred by concern Milk Union/UCDF due to defective/ substandard supplied and rejected Goods/Material on the part of the bidder affecting their production schedule, will be realized out from the work Security Deposit or due pending payment of supplier.
19 Billing Invoice/Bill would be generated/issue in the name of concerned Purchase order provider
organization (Milk Union/UCDF) or as per instruction given in the Purchase Order. And
Invoice/Bill directly sends to them for the payment.
20
Payment Payment against supplied material will be paid to the party with in the 30 days, after
material verification, testing, approval and safe receipt in Milk Union/UCDF.
21 Mode of
payment
Payment for the work executed, in part or full, shall be made through Multi city
cheques/RTGS/ DD by UCDF Ltd/DUSS for which bank charges will be borne by concern
contractor.
22 Rate Revision
/ Escalation
On the furnishing of valid documentary proof price revision shall be allowed for respective
tender items like- dahi cups, Aluminum Lids, milk/dahi crates, milk/ghee packing film,
Paneer pouch etc. depending upon the Increase/decrease Basic rate of raw material of
HIPS/LLDPE/HDPE/LDPE granules by Reliance Industries Ltd./Reputed Manufacturer
effective on the date of bid opening. Price revision shall be given on only basic rate of raw
materials.
Initial Bid Rate quoted by the bidder against the Tender item should be on the basis of
HIPS/LLDPE/HDPE/LDPE raw materials basic rates at Polymerupdate portal on the dated
09-06-2020. (Tender Bid Submission Start Date)
23 Breach of
Contract
Any expenditure incurred by UCDF due to Breach of Contract on the part of the bidder
affecting their production schedule, will be realized out of the work Security Deposit of
supplier, in addition to any other action taken which UCDF thinks proper at it’s sole
discretion.
24 Arbitration All disputes or differences, in respect of which the decision is not final and conclusive, shall
on the initiative of either party be referred to the arbitration order of prevailing
cooperative society Act to the Director Dairy Vikas Uttarakhand/Registrar Dairy Co-
operative Societies Uttarakhand.
25 Force majeure
clause:
The terms and conditions mutually agreed upon shall be subject to force majeure clause as
noted below:
“Neither the bidder not the federation shall be considered in default in performance of its
obligations hereunder, if such performance is prevented or delayed because of war,
hostilities, revolution, civil commotion, strike, earthquake, epidemic, accident fire, wind,
flood or because of any law, order proclamation, regulation or ordinance of any
government or of any act. Of God or any other causes whether of similar or dissimilar
nature, beyond the reasonable control of the party affected, should one or both the parties
be prevented from fulfilling his, their contractual obligations by state of force Majeure
lasting continuously for a period of six months the two parties should consult each other
regarding the future implementation of contract.
The federation may at any time, by notice in writing, summarily terminate the contract
without compensation to the contractor is adjudge insolvent, in case of company is would
up voluntarily by the order of court or a receiver or the contractor commits any breach of
contract herein specifically provided for.
26 Bidder/
Contractor
blacklisted
The Bidder/ Contractor should not being black listed and debarred for any fault Connected
with the work, from any Govt. Deptt./ Organizations. In case UCDF ltd received any kind of
information, regarding Bidder/ Contractor being blacklisting at any stages of
tender/contract period and Bidder/ Contractor is being fails to denied that information,
tender committee/Tender inviting authority have right to reject his application/ Contract
from the date.
27 Tender
Updates/
Correction
information-
The bidders are advised to check tender portal (www.uktenders.gov.in) before the last date
and time of tender submission, to know about any kind of update/correction done by UCDF
in tender. If the bidder ignore any kind of timely update/correction and published
corrigendum regarding tender, before the last date and time of tender submission. Then
bidder will be liable for the rejection of tender in any stages of tendering process.
28 Others A) The quantity of material, as mentioned in bid document is approximate and may vary as
per the milk union requirement on the sole discretion of UCDF.
B) The Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani shall not be
responsible for supply of Material/Goods.
C) UCDF has the right to rejection/correction/update any part of tender or whole tender
and extend the date of it, without assigning any reason.
D) Any Government order, issued by the Uttarakhand Government, from time to time, will be binding to both parties and similarly tender conditions will be amended.
29 Note- No amendment or modification will be accepted in the Terms & Conditions mentioned in
the bid documents.
S/d Manager Director, UCDF Ltd, Haldwani
Technical Specifications-
Item No: 1
Supply Multi colour HIP/PP/PP(IML) Cups, capacity – 100/200/400 gm SPECIFICATIONS FOR DAHI CUPS
ITEM Type - 100 Grams HIPS Cups for Dahi ( Multi color printing)
Material Capacity Top Dia Bottom Dia Weight Printing
HIPS Food Grade 100 grams 69 mm. ± 01
mm 46 mm. ± 01 mm 03 grams ± 5%
Multi
Colors
ITEM Type - 100 Grams HIPS Cups (FOR YOGHURT)
Material Capacity Top Dia Bottom Dia Weight Printing
HIPS Food Grade 100 grams 69 mm. ± 01
mm
46 mm. ± 01
mm 03 grams ± 5%
Multi
Colors
ITEM Type- 200 Grams HIP Cups (Multi colour printing)
Material Capacity Top Dia Bottom Dia Weight Printing
HIPS food grade 200 grams 95 mm. ± 01
mm
68 mm. ± 01
mm 06 grams ± 0.5 grams
Multi
Colors
ITEM Type - 400 Grams HIPS Cups (Multi colour printing)
Material Capacity Top Dia Bottom Dia Weight Printing
HIPS food grade 400 grams 95 mm. ± 01
mm
68 mm. ± 01
mm
13 grams ± 1.00
grams
Multi
Colors
SPECIFICATIONS FOR CHHENA RABRI CUPS
ITEM Type - 100 Grams PP Shrink wrapped Cups (Multi Colors Printing)
Material Capacity Top Dia Bottom Dia Weight Printing
PP Food Grade 100 grams 80 mm. ± 01
mm 46 mm. ± 01 mm
03 grams ±
5%
Multi Colors
Shrink wrapped
Item No: 2
Supply of Multi colour Aluminum foils/Lids for 100/200/400 gm HIP/P.P cups
SPECIFICATIONS OF ALUMINUM FOIL LIDS FOR DAHI, YOGHURT CUPS & CHEENA RABRI CUPS
ITEM Type - ALUMINUM FOIL LIDS FOR 100 grams YOGHURT AND DAHI CUPS ( Suitable For HIPS Cups)
Material Capacity Diameter Thickness Printing
Aluminum Foil (Hindalco,
Import or Equivalent). fit for
HIPS container.
100 gram 70 ±5 mm. 50 Microns Multi Colors with extra base
coat
ITEM Type - ALUMINUM FOIL LIDS FOR 200/400 grams DAHI CUPS (Suitable For PP Cups)
Material Capacity Diameter Thickness Printing
Aluminum Foil (Hindalco,
Imported or Equivalent ) fit
for HIPS container.
200/400
grams 95 mm. 50 Microns
Multi Colors with extra base
coat
ITEM Type - ALUMINUM FOIL LIDS FOR 100 grams CHEENA RABRI CUPS ( Suitable For PP Cups)
Material Capacity Diameter Thickness Printing
Aluminum Foil (Hindalco,
Import or Equivalent). Fit for
PP container.
100 gram 80 ±1 mm. 50 Microns Multi Colors with extra base
coat
Item No: 3(A)
Supply of Plastic Milk Crates- 12 liter capacity, recommended make- Nilkamal, Prince, Supreme or equivalent
SPECIFICATIONS-
ITEM Type- HDPE MILK PLASTIC CRATES
The crates shall consist of rectangular HDPE container with base and sidewalls and central partition. The inside and
outside surface of the crate shall be of a smooth finish and free from sharp edges and shall be so shaped that water
as far as possible should freely shed. The color shall be in approved range and should not fade when kept in bright
sunlight for 48 hrs.
MATERIALS:
The crate shall be made from the unpigmented high-density polythene. Designation HDPE 54 M.A. with density above
9524. Conforming to latest revision of IS:7328 till date. The crates shall be manufactured by the injection molding
process with multi feeding hot runner system so that the flow of material is easy and uniform during molding.
SHAPE AND DIMENSIONS:
a. The shape of crates shall be as per IS : 11584-1986. The Dimensions of crates are given
below:-
i. Capacity:- 20 Pouches of ½ liter or 10 pouches of one liter.
ii. Dimensions of crates:-
INTERNAL EXTERNAL Mass of the finished crate
Length : 427 mm. Length : 471 mm. Shall be not less than 1400-1500 gm
Width : 325 mm. Width : 378 mm.
Height : 137 mm. Height : 152 mm.
iii. Height of partition :- 100 mm.
iv. Two holes at width sides (one each) for handling of crates. These holes shall be in the center at the height of 90
mm. from bottom .Dimension of holes are 95 mm (length)X12mm.(W).
v. Four holes at width sides (two on each length of size 42 mm. (L ) X 12mm. (W).
b. The crates shall have one central partition as per IS : 11584-1986, two square holes of 10 X 10 mm. shall
be provided at the bottom of the partition and located at the opposite sides.
c. The crates shall be inter changeable, inter stackable and shall be stable at 8 stacks high when loaded to capacity
with filled sachets.
d. Mass:- The minimum mass of the finished crate shall be not less than 1400-1500 gm.
e. Resistance to stress: A crate tested in accordance with method described in IS: 11584-1986 shall show no surface
cracking
f. Resistance to applied load: The compression in the height of a crate tested in accordance with the method
described is IS : 11584-1986 shall not exceed one percent of its original height. Twenty-four hours after removal of
the test have recovered by at least 50 percent.
g. Strength :- a. Resistance to drop when a fully filled crate is tested in accordance with the
method described in IS: 11584-1986, no crack of the crate shall occur.
b. Resistance to low temperature:- when a fully filled crate is tested in accordance with
the method described in IS: 11584- 1986, no damage other than superficial abrasion shall
occur.
h. Dimensional Stability: After testing in accordance with the method in IS 11584-1986, the crate shall comply with
the prescribed dimension. Subject to the variation of +/-1.5% of the original dimension, however inter stack ability
shall not be affected.
Item No: 3(B)
Supply of Plastic Dahi crates- 6 liter capacity. recommended make- Nilkamal, Prince, Supreme or equivalent
SPECIFICATIONS-
ITEM Type- DAHI PACKING PLASTIC CRATES
The crates shall consist of rectangular HDPE container with slotted base and slotted sidewalls. The inside and
outside surface of the crate shall be of a smooth finish and free from sharp edges and shall be so shaped that water
as far as possible should freely shed. The color shall be in approved range and should not fade when kept in bright
sunlight for 48 hrs.
Materials: The crate shall be made from the un pigmented high-density polythene, designation HDPE 54 M.A.
with density above 9524. to latest revision of IS:7328 till date. The crates shall be manufactured by the injection
molding process with multi feeding hot runner system so that the flow of material is easy and uniform during
molding.
Shape and Dimensions:
a. The shape of crates shall be as per the dimensions given below:-
i. Capacity:- 6 Liters (30 Cups 200 ml & 15 Cups 400 ml in row of 3X5)
ii. Dimensions of crates:
INTERNAL EXTERNAL Weight
Length : 465 mm± 5mm Length : 500 mm± 5mm 1.20 -1.30 KG. or within specified
limit as described below at c Width : 290 mm± 5mm Width : 322 mm± 5mm
Height : 140 mm± 5mm Height : 145 mm+± 5mm
iii. Two holes at width sides (one each) for handling of crates. These holes shall be in
the center at the height of 90 mm. from bottom. Dimension of holes are 95 mm
(length)*12mm.(W).
iv. Proper perforation at regular interval for circulation of air.
b. The crates shall be inter changeable, inter stackable and shall be stable at 7 stacks high
when loaded to capacity..
c. Mass: The minimum mass of the finished crate shall be within 1200-1300 gm.
d. Resistance to stress: A crate tested in accordance with method described in IS: 11584-1986 shall show no surface
cracking.
e. Resistance to applied load: The compression in the height of a crate tested in accordance with the method
described is I S:- 11584-1986 shall not exceed one percent of its original height. Twenty-four hours after removal of
the test have recovered by at least 50 percent.
f. Strength:-
a. Resistance to drop when a fully filled crate is tested in accordance with the method
described in IS: 11584-1986, no crack of the crate shall occur.
b. Resistance to low temperature- when a fully filled crate is tested in accordance with the
method described in IS: 11584-1986, no damage other than superficial abrasion shall
occur.
g. Dimensional Stability: After testing in accordance with the method in IS 11584-1986, the crate shall comply with
the prescribed dimension. Subject to the variation of +/-1.5% of the original dimension, however inter stack ability
shall not be affected.
Item No: 4
Supply of 3-Layer Milk Poly Film SPECIFICATIONS-
ITEM Type- OCTENE BASED POLY-FILM FOR LIQUID MILK PACKAGING
1. Material: Co-extruded opaque three layered LDPE (MILK GRADE 1005 FY20 VIRGIN/ LLDPE [OCTENE](RECLAIR
0:9010 and other suitable food grade granules) blended (blend shall consist of virgin 50:50 LD:LLD & 5% of master
batch) polythene film suitable for packing of milk.
2. Process: Co-extrusion blown film.
3. Film Width: 325 +/- 2 mm.
4. Printing: Printed in Single/Double/Triple colors as per our design on Roto Gravure printing machine
using indelible ink (ink test shall be done as per BIS standards).
5. The Film shall also meet the following specification:-
S.N. PARTICULARS 500 ml pp 1000 ml pp 200 ml pp
1. Thickness(μ) 55+/-5μ 60+/-5μ 55+/-5μ
2. Pouch Length 150 mm 230 mm 90 mm
3. Good Pouches/Kg. of film Not<390 Not<230 Not<600
6. The film shall not give more than 1% leakage during packing, Storage & Transportation.
7. WINDING: After printing Dynamic Balancing of roll should be done and also post printing splicing.
8 CORE DIAMETER (mm): 70 mm+/- 10 %
9. BIS STANDARDS: The specification of the polythene pouches for Liquid Milk should confirm to Latest Revision of IS
11805 till date. Test certificate confirming above should accompany each delivery challan.
10. INDENTIFICATION : The name and Logo of the film processor should be printed on the sides in such a manner
that the same appear at least once on each pouch length and may not come in between the sealing area.
11. The film shall be clean from pinholes, particles of foreign matter and un dispersed raw material & gauge
variation. The texture and finish shall be uniform. The edges & surface of film shall be free from cuts and wrinkle, free
from Static electricity.. The film shall be free from any extraneous odor. There shall be no visible defect such as
pinholes, tears or blisters.
12. The film shall be wound on the core uniformly & with proper tension giving perfect & trimmed edges. There shall
be no telescoping of film layers. The core shall be strong enough & shall be made from properly compressed paper
tube & should not crumble.
13. The granules used for making the film should be virgin, food grade and non toxic. The film shall meet the food
grade require meant given in [IS: 1014G-1982]& {IS: 10141-1982}. The pigments used if any shall be from those listed
in IS: 9833-1981. The make of the master batch and solvent shall be as per the following qualities;
a. Make of the master batch Plastic Bland/DOE, master batch minimum 3% to
maximum 5%
b. Solvent NOICIL/INDIAN OIL
c. Ink Cores etc.
d. Granules LLDP(Reliance) Octane Reclair 019010 or other
imported grade LDPE(IPCL)
Each lot of supply shall be accompanied with a food grade certificate.
14. The film used for 1 Liter pouches, shall be drop tested for in one time. The samples shall be deemed to have
passed the test if not more then 4 (four) pouches burst.
15- INK ADHESION TEST OF MILK POUCHES:
A. On gently rubbing the printed area of pouches with tissue paper after immersing the printed piece of
film in milk for 12 hrs. at a temperature of about 80 C the ink removed from the print shall not be to the
extent so as to reduce the printed matter not readable after test{IS: 11805-1989}.
B. Apply two strips of 25mm vide transparent pressure sensitive or cello tape to the printed area of
the pouches. One price down the length of the pouch & other along with width press the tape firmly on the
printing area of pouch and leave for 15 second. Remove the tape by pulling slowly at about 900 to the pouch
surface. There shall be no significant removal of the print from the surface of the pouch and the printed
material shall be still readable.
16- A report related to the tests conducted at supplier level and an undertaking on the prescribed format
certifying that the milk film is virgin food grade and nontoxic & as prescribed in IS: {11805-1989}, shall have to
be furnished by the manufacturer (authorized signatory) with each consignment. In addition four tests reports
[one at each quarter] of the milk film from CFTRI, CIPET, IIP etc shall also be submitted by the supplier
showing food grade properties of the film.
17- To assess performance, samples of material shall be drawn by R&D, UCDF in addition to regular sampling by
Q.C this sample about referred parameters at central Lab R&D or National Level Laboratories. In case samples
do not confirm to the prescribed norms further order to the supplier shall be reviewed. for about referred
parameters at Central.
18- The supplier shall be a ISO certified company.
19- The film rolls shall be firstly wrapped in poly film {Thickness GO-70U}& then be packed in Corrugated Box
made up of three piece of craft paper having enough strength to keep the packing intact during
transportation and storage.
20- The raw material and developed poly film shall be kept in hygienic condition at manufacture's level so that
rolls shall not contain extraneous matter & live or dead insects.
21- The supplier shall not be allowed to provide milk poly film having design exactly similar or nearly similar to
any other private party.
22- To ensure Quality consistency of supplied poly film material, two random samples could be taken by quality
control department of Milk Union/UCDF during the contract period. And Expenditure these two random
sample testing would be bear by concern supplier firm.
Item No: 5
SPECIFICATIONS -
ITEM Type- 200 gm Multi Colors Laminated paneer pouch
Sl.No. Particulars Specification
1 Width 130 mm
2 Height 170 mm
3 Thickness in micron 70 micron
4 Sealing Area, 3 side sealed pouch 10 mm
5 Color 4 color printing
6 Material Food grade Laminated poly pouch
ITEM Type- 1000 gm Multi Colors Laminated Paneer/ Khova pouch
Sl.No. Particulars Specification
1 Width 210 mm
2 Height 260 mm
3 Thickness in micron 75 micron
4 Sealing Area, 3 side sealed pouch 12 mm
5 Color 4 color printing
6 Material Food grade Laminated poly pouch
ANNEXURE- ”A”
TENDER ACCEPTANCE LETTER
(To be given on Company Letter Head) Date:
To,
______________________
______________________
______________________
______________________
______________________
Sub: Acceptance of Terms & Conditions of Tender.
Tender Reference No: ________________________
Name of Tender / Work: -
_______________________________________________________________________________________
_________________________________________________________________________________
Dear Sir,
1. I/ We have downloaded / obtained the tender document(s) for the above mentioned „Tender/Work‟ from
the web site(s) namely:
____________________________________________________________________________________
____________________________________________________________________________________
as per your advertisement, given in the above mentioned website(s).
2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from
Page No. _______ to ______ (including all documents like annexure(s), schedule(s), etc .,), which form part
of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organizations too have also been taken
into consideration, while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) /
corrigendum(s) in its totality / entirety.
5. In case any provisions of this tender are found violated , then your department/ organization shall without
prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full
said earnest money deposit absolutely.
Yours Faithfully,
(Signature of the Bidder, with Official Seal)
ANNEXURE ‘B’
NON -Black Listed Certificate
(AFFIDAVIT ON A NON JUDICIAL STAMP PAPER OF RS.100/ -)
I, _______________________ sole proprietor/partner/authorized signatory of M/s.________________
_____________________________sole proprietorship/partnership firm/public/private limited company having its
principal place of business/ registered office at............................................. ..................................(Full Address) do
hereby solemnly affirm and declare as under:-
5- That I hereby confirm and declare that my/our firm/company M/s............................................ is not
blacklisted/delisted or debarred with any company of Private/Public Ltd. or Government
Company/Semi Govt. deptt. from participating in the tender as on date.
6- That I hereby confirm and declare that my/our firm/company M/s............................................ is /are
not involved in any illegal activity and/or not charge sheeted for any criminal act of theft and/or any
other essential commodity during last five years.
7- That I further undertake that in case any of the facts sworn in as mentioned above and any particulars
mentioned in our application are found other-wise or incorrect or false at any stage, my/our firm/
company shall stand debarred from the present and future tenders of the Uttarakhand Co-operative
Dairy Federation Ltd. and its associates Milk Union. Besides, Uttarakhand Co-operative Dairy
Federation Ltd shall be entitled to take all such actions as may be deemed fit including termination of
contract, if awarded, without any claim for any compensation whatsoever on account of such
premature closure of the contract.
8- I know that to swear a false affidavit is crimes under the law and with such knowledge only I have
swear this Affidavit. I shall be responsible for any false statement.
(Signature of the Proprietor/ Managing Partner/Director with Seal)
DEPONENT
Verified at ......................... on.....................that the contents of paras 1 to 4 of this affidavit are true and correct and
no part of this is false and nothing material has been concealed or falsely stated therein.
(Signature of the Proprietor/ Managing Partner/ Director with Seal)
DEPONENT
(Signature & Seal of Notary)
ANNEXURE ‘C’
Contract Form
Non-Judicial Stamp Paper of Rs. 100.00 Only
(Rupees One Hundred Only)
This agreement made the ….day of ……..200... between Uttaranchal Co-operative Dairy Federation Ltd, Mangal Parao,
Haldwani (Nainital) there in after called ‘Purchaser’ on the one part and M/s………………………
(Hereinafter ‘the Supplier’) on the other part.
Whereas the purchaser is desirous that certain Goods and ancillary Services should be provided by the supplier. Viz.
…………………….. (Brief description of Goods and services) and has accepted a bid submitted by the supplier in response
to the purchaser’s Bidding Document Reference………………………………………..for the supply of these Goods and Services
in the sum of Rs………………………………… (Rupees………………………………………….).
(Hereinafter “the Contract Price”).
Now This Agreement Witnesses as Follows:
In this agreement and expression shall have the same meaning as in the terms and conditions and in section III & Section IV in the above referred Bidding Document.
The following documents shall be deemed to form and be read constructed as part of this agreement. viz. a. the offer and the price schedule submitted by the supplier;
b. the schedule of requirement/list of items and the technical specifications in Sections V and VI in the
above referred Bidding Document.
c. The terms and conditions in section III and IV in the above referred Bidding Document.
d. The Purchaser’s Purchase Order No………………………….no……………
……………………………date ……………………..
In consideration of the payments to be made by the purchaser to the supplier as hereinafter mentioned, the supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects there in conformity in all respects with the provisions of the Purchaser’s purchase order and Bidding Document.
The purchaser hereby covenants to pay the supplier in considerations of the provisions of the Goods and Services and the remedying of defects therein, the Contract price or such other sum as may become payable under the provisions of the purchase order at the times and in the manner prescribed in the purchase Order and Bidding Document. In Witness where of the ratios here to have caused this agreement to be executed in accordance with their
respective laws the day and year first above written.
Signed, Sealed and Delivered by the said
…………………………………….
(For the Purchaser) in the presence of
…………………………………………
Signed, Sealed and Delivered by the
said……………………………………...
(For the Supplier) in the presence
of:……………………………………………
ANNEXURE ‘D’
(Form of Bank Guarantee for Bid Security/Earnest Money Deposited)
(ONA NON JUDICIAL STAMP PAPER OF RS. 10/-)
This Deed of Guarantee made this………….day of ……………… (Two Thousand ………………..) by the (name and address of the
bank) (hereinafter referred to as “The Bank”) which expression shall unless the counterpart otherwise admit include its
legal representatives, successors and assigns and the Uttaranchal Co-operative Dairy Federation Ltd. Mangal Parao,
Haldwani(Hereinafter referred to as the ‘Federation’) which expression shall unless repugnant to the context or meaning
thereof include its legal representatives, successors and assignees.
Whereas the Federation has invited Bids for the supply, erection and commissioning of ………………………………………………..by
the Tender Notices No …………………….AND WHEREAS M/s……………………………………………………
…………………………………………….(name & Address of the bidders) who having submitted their tender( hereinafter referred to
as the tender) and have agreed to deposit to the Federation an amount indicated in Schedule of requirements as per the
terms and conditions of the Bidding Document AND WHEREAS the Federation is also willing to accept a Bank Guarantee in
lieu of payment by demand draft of any amount equivalent to the amount of bid security/earnest money required to be
deposited by the bidder to the Board which guarantee will be kept valid for 150 days after the date of opening of bids.In
consideration of the Federation having agreed to consider the Bid proposals submitted by the bidder without depositing
the amount of Bid security/earnest money and against this bank guarantee, we (name and address of the Bank) hereby
undertake and guarantee to make payment to the Federation at any time (time being the essence of the contract) when
the Federation asks for the same as per the terms and conditions of the Bidding Document within 150 days from the date
of opening of bid.The Bank further undertakes not to revoke this guarantee during its currency except with the previous
consent of the Federation of writing and the guarantee shall be continuous and irrevocable guarantee up to a sum of
Rs…………………………………………………. Rupees only) provide always that any indulgence or relation on the part of the
Federation to the said Bidder, with or without the consent of the Bank shall not prejudice or restrict remedies against the
Bank nor shall the same to any event be a ground of defence by the Bank, against the Federation.In case the Federation
puts forth a demand in writing on the Bank for the payment of amount full or in part against this bank guarantee, the Bank
will consider that such demand by itself is a conclusive evidence and proof that the Bidder has failed in complying with the
terms and conditions stipulated by the Federation in its Bidding Document and payment will be made to the Federation
without raising any disputes regarding the reasons for such failure on the part of the Bidder. The Bank shall not be
discharged or released from this guarantee by arrangement between the bidder and the Federation with or without the
consent of the Bank or any alterations in the obligations of the parties or by an indulgence, Forehearnance shown by the
Federation to the Bidder.This guarantee shall be in addition to and without prejudice to any other securities or remedies
which the Board may have or hereafter possess against the Bidder and the Federation shall be under no obligations to
marshal in favor of the Bank any such renew, modify or refuse to complete or enforce or assign any security or
instrument.The Bank agrees that the amount hereby guaranteed shall be due and payable to the Federation’s serving a
notice requiring the payment of the amount and such notice shall be served on the Bank either by actual delivery thereof
in the Bank or by dispatching thereof to the Bank at its address by registered post at the address of the said to have been
duly served on the Bank not withstanding that the notice may not in fact have been delivered to the Bank.
In order to give full effect to the provisions of this guarantee the Bank thereof waives all rights inconsistent with the
above provisions and which the Bank might otherwise as a guarantee be entitled to claim and enforce.
Not withstanding anything contained hereinafter our liability under this guarantee is restricted to
Rs…………………………………………………………………. (Rupees ……. …………………………………..only).
Being the amount of the Bid Security/Earnest Money Deposit and it shall remain enforce
until……………………………………………………………………………………………
Place:
SEAL CODE NO………………………
(Signature)
Note: - BIDDERS SHOULD ENSURE THAT THE SEAL CODE NO. OF SIGNATORY IS PUT BY THE
UTTRAKHAND CO-OPERATIVE DAIRY FEDERATION LTD,
MANGAL PARAO, HALDWANI(NAINITAL)-263139
Ph. No.: 05946-255867, 255358. FAX NO. 05946-255867
Website: www.ucdfaanchal.org,
E-mail Id: [email protected],
E-Tender Notice No: 22/UCDF//2020-21, Date 06.06.2020
PART-II:- C
P&I
Part-1 SIT &C of DPMCU withAnalyzer
S.
N.
Name of work QTY
Aprx
Tender
Value
(Appro
x)
Rs.
Lakh
EMD (
In Rs.)
Tender
Document
Fee (Rs.) (inclusive GST)
Rate
Validity
period
Compl
etion
Period
1. SIT&C of
DPMCU With
Analyzer
500
Nos
484.00 9.70 4720.00 90 days
from the
date of
opening of
tender
3
Month
s
Part-2 SUPPLY OF FOLLOWING ITEMS:
-
S.N. Name of work QTY
Aprx
Tender
Value
(Appro
x)
Rs.
Lakh
EMD ( In
Rs.)
Tende
r
Docu
ment
Fee
(Rs.) (inclusive GST)
Rate
Validity
period
Compl
etion
Period
1. Supply of
Detergent and
Sanitizer Kit for
Clean Milk Pro.
1050
0
Nos
Kit.
31.50 63000.00 2950.0
0
350 days
from the
date of
opening of
tender
2
Month
2. Supply of
Stainless Steel
Utensils for Clean
Milk Production
1750
Nos. 5.00 15000.00 590.00 350 days
from the
date of
opening of
tender
2
Month
DPMCU Tender Schedule
1 Tender Notice no. 22/ UCDF/2020-21, Date- 06.06.2020
2 Start of tender document
download from E-portal
09.06.2020, 5.00 PM
3 Pre bid Meeting for DPMCU
with Analyzer
16.06.2020 up to 11.00 AM
At office of UCDF Haldwani
4 Bid Submission start Date &
Time for download of Tender
Bids
17.06.2020 up to 10.00 PM
5 Last Date & Time for upload
of Tender Bids
30.06.2020 up to 5.00 PM
6 Time & Date of Opening of
Tender- (a)Technical Bids
01.07.2020 at 11.00 AM
7 Time & Date of Opening of
Tender- (a)Financial Bids
Will be notified after opening of technical bids.
8 Place of Opening of Tender
Bids
OFFICE OF THE MANAGING DIRECTOR
UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION
Ltd., Mangal Parao, Haldwani, Nainital
Technical bid Required Document for SIT&C of DPMCU
In the Technical Bid section, scanned copies of following documents must be uploaded by the bidders carefully at the
time of submission of bid on the E-Procurement portal. The Pre-bid meeting will be organised to discuss various
issues regarding the bid to clarify the doubts if any, before the bidders go for actual bidding.
The bids fulfilling all the terms and conditions and all the documents presented properly will be eligible for
financial bid of tender.
The following documents shall be arranged in the same order as mentioned below with the checklist being on the
top of documents.
1- Registration Certificates of firm or dealership letter.
2- GST registration document.
3- PAN Card
4- Earnest Money deposit receipt.
5- Tender document fee deposit cash/ DD/Receipt
6- Experience certificates of installation at least 400 DPMCU with Milk Analyzer in the co- operative organizations
/Federations and their satisfactory performance report by the Co-operative organizations/Federations where the DPMCU
were installed during previous 3 year. Copies of purchase orders and performance certificates are to be attached as a proof.
7- Annual turnover report for last 3 Year verified by the Chartered Accountant must be produced, which should not be less than
Rs.4.00 Cores average per annum. The CA certified report based on the Balance Sheets of previous 3 years should be
enclosed with the bid as proof of the information.
8- Tender Terms and Condition Acceptance letter on bidder‟s letter pad as per ANNEXURE „A‟ with Signature of the
authorized signatory & Official seal/ stamp of the organization.
9- An affidavit regarding Non-blacklisting or otherwise as per ANNEXURE „B‟ duly attested by the oath commissioner is
required to be attached in support thereof.
NOTE:
9. Do not upload any booklet or heavy documents in Technical Bid. Upload only above mentioned documents serially.
Financial Bid:
In Financial Bid, Bidder will be quote rates, for all items on E-Procurement Portal generated File Format (BOQ Excel File
), at online tender uploading process. Rate quoted on BOQ file for each item as following.-
1- Item Rate (Supply+installation+3 years warranty with next 2 year AMC) should be inclusive of all prevailing taxes
and duties with FOR site.
UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.,
Mangal Parao, Haldwani, Nainital
SPECIAL TERMS AND CONDITIONS
S.N. Description
1.0 The bidder should take into account all fluctuations of the market as no claim shall be entertained on this ground during the
acceptance of the tender and the currency of the contract.
2.0 The tendered rate shall be deemed for the complete item of work in all respects and shall include all tools and plants,
packing and forwarding, insurance, railway freight, carriage of materials to site, stacking and removal charges of any
rejected materials, GST/all prevailing taxes and duties in force from time to time.
3.0 In case of firms, the tender must be signed by the partners or by the person holding power of attorney on behalf of the firm.
In the later case an attested copy of the power of attorney must be attached with the tender.
4.0 The tenders are to be addressed to “Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital)" and
should be submitted in sealed cover with the name of the tender notice and name of the work on the cover. The sealed cover
should also bear the name and address of the bidder. The tenders should be sent by the registered post/ speed post/ courier in
double sealed covers. UCDF will not accept any excuse for non receipt of tenders due to loss or delay in postal services.
5.0 All the tenders should be submitted in two bid system i.e. Technical Bid and Financial Bid.
6.0 Incomplete, irrelevant or conditional tenders are liable to be rejected. Tenders not submitted on proper forms will not be
considered.
7.0 No additions or alterations are permitted in the tender papers. If any bidder does so, the tender will not be considered and
will be rejected.
8.0 The successful bidder shall be required to make an agreement with the Uttarakhand Cooperative Dairy Federation Ltd,
Mangal Parao, Haldwani (Nainital) for execution of the work for which the tender has been accepted.
9.1 Earnest Money Deposit: All bidders should deposit earnest money with the tender as per following details if not specified
in tender notice.
(a) For cost of work up to Rs. 25.00 Lakh @ 3%
(b) For cost of work above Rs. 25.00 Lakhs @ 2% (minimum 75000.00)
All tender bids should be accompanied by earnest money deposit either in the form of a Demand Draft drawn on any
Nationalized Indian Bank in India, Term Deposit Receipt/ Fixed Deposit Receipt, Bankers Cheque issued by any
Nationalized Indian Bank in India in favor of Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani
(Nainital) payable at Haldwani with the tender form. In general, the validity of EMD should be 90 days from the last date of
validly of the tender , but the period may be extended as per requirements.
All bidders may note that EMD submitted in the form of a cheque will not be considered. EMD may also be deposited in the
form of cash with the account section of the UCDF and cash receipt should be attached with the tender.
Any tender bid which is not accompanied with the Earnest Money Deposit will be summarily rejected and no exemption
shall be granted to any of the bidders in this regard.
Note: The rebate or exemption in the EMD will be provided to the firms registered with Micro, Small & Medium Industries
Department Uttarakhand only as per provisions of Uttarakhand government order no: 261/VII-2-14/143-industries/2003,
dated- 19.03.2014 or any amendment issued by the Government of Uttarakhand only. Please attach a copy of the rule
(issued by the government of Uttarakhand) under which such exemption is claimed as documentary proof.
EMD of unsuccessful bidders would be returned within 120 clear days from the date of opening of the tender bids.
However, no interest shall be paid on EMD for the period during which it lies with the UCDF.
EMD of successful bidder will be kept as Work Completion Security for a period as mentioned in the Uttarakhand
Procurement Rules 2008.
9.2 Work Security Deposit: The successful bidder shall be required to deposit and keep to be deposited with the UCDF a sum
equivalent to 5% of total contract value as work security deposit within 15 days from the date of signing of the contract. The
EMD deposited by the bidder will be adjusted in the security deposit. This security deposit shall be released to the
contractor after supply of the Material as per specifications in good condition and its verification at the work site. However
no interest shall be paid to the contractor on the security deposit. In case of any delay occurred, or in the event of
cancelation of contract due to non compliance with any terms & conditions of this contract by the contractor, the work
security deposit is liable to be forfeited by UCDF.
10.0 All work shall be executed strictly in accordance with the technical specifications of the equipments.
11.0 The Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani shall not be responsible for supply of any
material.
13.0 The contractor will have to make his arrangements for tools and equipments for all works.
14.0 The total value of the tender should be mentioned in the tender offer appended hereto which has to be submitted along with
the tender.
15.0 An attested copy of the latest trade tax registration, service tax registration should be enclosed with the tender.
16.0 The partnership firms should enclose photocopy of the partnership deed and an attested copy of power of attorney for
signing the tender etc.
17.0 NO charges for erection and commissioning will be paid, the rates should be inclusive of all the charges including erection
and commission.
18.0 The bidders are requested to keep their offer open for three months from the date of opening of the tenders. If any bidder
withdraws his tender before the expiry of the said period, the UCDF may allow withdraw but in such case the EMD deposit
by the bidder may be forfeited. If the federation does not allow the withdrawal and accept the tender and the bidder fails to
perform his part of the contract, the EMD deposited by the bidder shall be liable to be forfeited besides other consequences
of breach of contract.
19.0 The tenders should be accompanied by the technical details and drawings of the materials, if applicable and needed.
20.1 Payment for supply, installation, testing and commissioning contract:
(i) 30% advance on acceptance of the order on signing of the agreement, against submission of the Advance Bank
Guarantee as per terms of the contract/ purchase order issued by any nationalized Indian bank/scheduled bank/reputed
private Indian bank or first class foreign bank operating in India for 36% value of the contract/purchase order value (30%
advance payment and 20% interest on the advance amount), valid for a period of 3 months from the date of receiving the
advance payment.
(ii) 40% payment of the contract/purchase order value after safe receipt of the good at site and material verification at site.
(i) 10% of the contract/purchase order value on completion of the erection commissioning and trail of the equipment.
(iv) 20% balance payment of the contract/purchase value, will be kept against Performance Bank Guarantee, valid for a
period of 36 months (Performance Guarantee Period) from the date of successful commissioning of the equipment, issued
by any nationalized/private Indian bank or first class foreign bank operating in India.
The performance guarantee may be furnished in the form of account payee Demand Draft/ FDR/TDR/Bank Guarantee
in an acceptable form safeguarding the organization‟s interest in all respects.
20.2 Performance Security:
(i) To insure due performance of the contract, successful bidder shall be required to deposit 20% of the total
contract/purchase value, which will be kept by the UCDF for a period of 36 months (Performance Guarantee Period) against
Performance Security. Amount against Performance Guarantee will released year by year as per satisfactory Performance
report of DPMU given by concern district Milk Union where its installed.
(a) For First Year: 20 % of total contract value as Performance Security. The performance security may be furnished in the
form of account payee Demand Draft/ FDR/TDR/Bank Guarantee in an acceptable form safeguarding the organization‟s
interest in all respects. 10 % of total contract value against Performance Security will be released after successful
performance in the first year.
(b) For Second Year: 10% of total contract value as Performance Security. The performance security may be furnished in
the form of account payee Demand Draft/ FDR/TDR/Bank Guarantee in an acceptable form safeguarding the organization‟s
interest in all respects. 5 % of total contract value against Performance Security will be released after successful
performance in the second year.
(c) For IIIrd Year: 5% of total contract value as Performance Security. The performance security may be furnished in the
form of account payee Demand Draft/ FDR/TDR/Bank Guarantee in an acceptable form safeguarding the organization‟s
interest in all respects. Balance 5% of total contract value against Performance Security will be released after successful
performance in the Third year.
(d) AMC Period Security: The EMD deposited by the bidder at the time of tender will be kept as AMC Period Security for
this period. Final release of EMD will be made to the bidder after successful completion of this 2 years AMC period. The
AMC period will be 2 (Two) years from the date of expiry of 3 years Performance Security Period. The AMC charges will
be paid to the bidder, by the concerning Milk union/UCDF quarterly, after providing every 3 months successful AMC by
the bidder. EMD/Bid security will be refunded to the successful bidder after completion of AMC Period.
(II) Performance Security Period and other: This period will be 3 (Three) years from the date of successful trial and
commissioning of the equipment/plant. The bidder should be responsible for removal of any defects/change of defected item
free of cost in this period. After this period, the bidder will be responsible for Providing 2 years AMC which will include
removal of defects/mall functioning, excluding cost of spares, on AMC payment basis ie. After sales services will be
provided by the bidder well in time in this period. The cost of spares required, if any, will be provided/paid by the DCS/milk
union.
22.0 Any statutory approval from the local government authorities‟ viz. Certification from Weight and Measures Department
Uttarakhand etc, shall be obtained by the contractor. The bidder shall have to attach with the tender certificates from
competent authorities of having similar works done, during previous years.
23.0 Federation has the right to reject any or all the tenders without assigning any reason.
24.0 The bidders are advised to read all conditions carefully and see the site of work before tendering.
Manager Director,
UCDF Ltd, Haldwani
UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.,
Mangal Parao, Haldwani, Nainital
GENERAL TERMS & CONDITIONS
S.N. Description
1.0 Only Reputed Manufacturer of the DPMCU with analyzer and other related equipments are entitle to participate in the bid.
Preference will be given to register Manufacturer in Uttarakhand.
2.0 ELIGIBILITY CRITERIA :- For the purpose of this particulars contract bidder shall have to meet the following
eligibility criteria as minimum-
(2.1) The bidder should be in such business (as required for the tendered work) for a period of at least three year at the time
of bid opening in the same name and style. In order to support these, the bidder has to submit Photocopy of the purchase
order executed in the last three years in the same name and style.
The firm should have Supplied, Installed & Commissioned at least 400 DPMCUs successfully, preferably in the co-
operative dairies/ Institution, since last three years. The annual average turnover of the firm should not be less than 4.00
crores since last 3 years. The firm should submit copy of performance certificates and copy of related purchase orders issued
by the purchasers along with the Technical Bid.
2.2 The bidder should be registered under office of competent authority or under statuary bodies at the time of bid opening in
the same name and style. In order to support this the bidder has to submit:-
Copy of the Registration Certificate issued by the Registration of firm in case of firms of proprietary nature.
or
Copy of partnership deed in case of partnership firms. or
Copy of article of association in case of Pvt. Ltd. Companies. or
Copy of registration certificate for firms registered with NSIC/Central or State Govt. Department / Local bodies for similar
work.
2.3 The bidder‟s annual financial turnover in the same name and style during any one of the last three years shall not be less
than 4.00 (four) crores per year. In order to support this, certificate issued by the Chartered Accountant based on the balance
sheet of the last 3 years to be submitted.
2.4 Bidder should have credentials for satisfactory performance for the last three year. To support this the bidder has to submit
:-
(i) Details of orders executed satisfactorily to co-operative dairies/ Institution etc. during last three years. The statement
should be duly signed by the bidder.
(ii) Certificate issued by co-operative dairies/ Institution regarding satisfactory execution of purchase order given by them to
the firm. These documents should be provided with the technical bid.
2.6 Bidder's firm should be registered with GST. To support this bidder has to submit photocopy of GST Registration
Certificate duly renewed by the competent authority.
3.0 During warranty period of 3 years and thereafter AMC period of 2 years, the posting of the technician will be as under:
DPMCU installed(nos)< 40 to be attended within 48 hours
DPMCU installed(nos)> 40 and up to 70- posting of one technician
Thereafter, one technician per additional 70 DPMCU or its fraction
Training-
Comprehensive training for 1 day in class room.
Hands-on training for 2 shifts of milk collection on all operational aspects of the milk analyzer and other DPMCU
components to DCS staff and other officers of the EIA.
Between 1st & 2
nd month of installation refresher training in group shall be imparted at a nodal location.
The training space, lodging, boarding etc. all other expenses will be born and arrange by EIA.
Operational & cleaning SOPs-Provide laminated wall chart indicating important steps involved in operation &
cleaning of the milk analyzer for displaying in DCS.
During the warranty period of 3 years the firm should provide with handful of training for servicing, replacement
of common parts of machine etc. to at least one employee of every district milk union.
4.0 The material must be dispatched within the given time after the receipt of work order in minimum number of lots.
5.0 The bidder shall be liable to the provisions of any acts, regulations may therein relating to the workman and the acts.
6.0 The bidder shall indemnify the management whether under the workman‟s compensation Act, or any other statute in force
during the currency of the contract or any common law in respect of any employee of the contractor or any sub-contractor.
7.0 The bidder may authorize in writing any employee of the bidder to exercise all or any of the powers vested in him under this
contract with intimation to the management in writing.
8.0 Arbitration: All disputes or differences, in respect of which the decision is not final and conclusive, shall on the initiative
of either party be referred to the arbitration order of prevailing cooperative society Act to the Director Dairy Vikas
Uttarakhand/Registrar Dairy Co-operative Societies Uttarakhand.
9.0 The federation may at any time, by notice in writing, summarily terminate the contract without compensation to the
contractor is adjudge insolvent, in case of company is would up voluntarily by the order of court or a receiver or the
contractor commits any breach of contract herein specifically provided for.
10.0 Force majeure clause:
The terms and conditions mutually agreed upon shall be subject to force majeure clause as noted below: “Neither the bidder
not the federation shall be considered in default in performance of its obligations hereunder, if such performance is
prevented or delayed because of war, hostilities, revolution, civil commotion, strike, earthquake, epidemic, accident fire,
wind, flood or because of any law, order proclamation, regulation or ordinance of any government or of any act. Of God or
any other causes whether of similar or dissimilar nature, beyond the reasonable control of the party affected, should one or
both the parties be prevented from fulfilling his, their contractual obligations by state of force Majeure lasting continuously
for a period of six months the two parties should consult each other regarding the future implementation of contract.
11.0 Validity of Tender : Tender validity will be 90 days from the date of tender opening.
12.0 The firm should have its sales office or service center in Uttarakhand. Otherwise the firm will post at sufficient number of
trained staff in Uttarakhand, in the defect liability period, to provide effective maintenance/after sale services as per demand
and to provide training of milk union staff.
13.0 Annual rate contract: The quoted/approved rates will be used for purchase of said equipments on running rate contract
basis, as per availability of funds in different schemes, valid for 1 (one) year.
Manager Director
UCDF Ltd, Haldwani
Technical Specifications:
Name of Work : S.I.T.&C. of Data Processor & Milk collection Unit (DPMCU) with Milk Analyzer
S.N. Description
1.0 Functional & Features Requirement
1.1 The Unit should be suitable for instant weighing of milk, measuring fat & SNF content, calculating the amount payable to
the member based on fat and/or fat & SNF weight, printing the amount calculated thereof with member identification
details. The unit shall also be used for maintaining the main records of the collection centre together with the details of
milk business transactions of the village co-operative society.
1.2 The unit should be able to measure milk component contents viz. fat from 0.5% to 13% & SNF from 5% to 13% and able
to weigh milk up to 200kg. per batch at a time. This should process approximately 70 samples of milk per hour.
1.3 The DPMCU System should be able of preparing farmer/producer wise record/list of milk price payment and subsidies
against different government schemes to be paid to individual farmer in his bank account as DBT.
1.4 The Milk Price Payment to be paid to the individual farmer should be net resultant amount, after deducting the amount
cattle feed, ghee, silage and other item purchased by the farmer from the society on credit basis.
1.5 DPMCU must send data to a central dairy server via TCP/IP/GPRS or through web service.
1.6 The firm shall arrange the server/ cloud facility to keep the data until any such facility is provided by the federation. The
monthly hiring charges for server/ cloud shall also be mentioned in the BOQ provided in the financial bid.
1.7 Farmer wise Data is required as an individual milk sample as well as in Summary. Each Machine must have 16 digit long
machine ID attached to each datum
1.8 All settings (Machine ID, Rates, APN, IP & Port to which it sends Data) of the machine must be changeable through
SMS or Server Based Communication and must be password protected on the hardware
1.9 Machine must not skip sending any data to the server
1.10 Machines must not be sending any wrong o r Corrupt Data
1.11 Queue Management - Machine must wait to receive “OK” reply form server for previous data before sending next data to
the server. However, it must not stop the operations and must continue receiving the data from other farmers. The data
must be stored and sent whenever the reply is received or net work is available.
1.12 Machine must store at least 2 years - 2 shift - 1000 members data in DPMCU
1.13 Data must not be lost even in case of power failure. When the power is restored, the machine must be sending data which
has not been yet sent to the server.
1.14 1.1 For, Any change in setting manually in the DPMCU, a SMS must be sent to the System Administrator or communication
to server.
1.2
1.15 1.3 The Machine should be able to read farmers data on ID card provided to the individual farmer producer.
1.16 1.4 There must be provision for preparing the trail balance and balance sheet of the societies through D.P.M.C.U. on monthly
and yearly basis.
2.0 1.5 The demand for cattle feed, silage, mineral mixture and other animal health input services should be received in the union
through D.P.M.C.U.S
2.1 1.6 The System must be equipped with the software and other required accessories to make net payment directly in the
farmer account after deduction the amount towards cattle feed, silage and other items purchased by the farmers.
2.2 Design & Other requirements:
2.2.1 Operating Environment:
All the components to the DPMCU should be rugged and must operate in dusty, hot and humid village environment
where power outages and supply fluctuation are frequent. The operators may not be skilled person and not conversant in
using electronic equipment.
Power supply- Voltage :160 to 260±10%volts(AC); 12V (DC)
Frequency : 50Hz±3%
Ambient Temperature : 5-50O C
Relative Humidity : 50% to 95%
2.2.2 Operational Provisions:
2.2.3 Warranty: All the components included in the DPMCU shall be warranted for 3 years comprehensive warranty against
manufacturing defect. Burnt and broken items are not covered.
2.2.4 Annual maintenance service: Annual maintenance services (AMC) for 2 years (excluding cost of spares) shall be
provided after the warranty period of 3 years. Placement of technical at field level for repair and maintenance shall be as
under. Burnt & broken item are not covered under AMC. Milk collection center should arrange to send milk analyzer for
servicing at the nearest BMCU centre/ chilling center/main factory. In case large area/farthest distance, the supplier
should provide servicing at site.
2.2.5 Posting of the technician: During warranty period of 3 years and annual maintenance service period of 2 years, the
posting of the technician will be as under:
DPMCU installed(nos)< 40 to be attended within 48 hours
DPMCU installed(nos)> 40 and up to 70-posting of one technician
Thereafter one technician per addition of 70 DPMCU
2.2.6. Training:
Comprehensive training for 1 day in class room.
Hands-on training for 2 shifts of milk collection on all operational aspects of the milk analyzer and other
DPMCU components to DCS staff and other officers of the EIA.
Between 1st & 2
nd month of installation refresher training in group shall be imparted at a nodal location.
The training space, lodging, boarding etc. all other expenses will be born and arrange by EIA.
Operational & cleaning SOPs-Provide laminated wall chart indicating important steps involved in operation & cleaning
of the milk analyzer for displaying in DCS.
3.0 Configuration of DPMCU:
Depending on the requirement of dairy cooperative societies the preferred configuration of DPMCU will be as following -
TECHNICAL SPECIFICATION OF DPMCU
3.0 DATA PROCESSOR UNIT
S. No. Particulars Stated specification
3.1 Operational
Requirement
Provision of import /sending of producer master, rate chart data from/to dairy central
server online through GPRS/cloud based technology as well as offline through pen-
drive (USB/Serial/Smart card).
To accept data from electronic weighing machine, milk analyzer after entering the milk
producer code number manually.
Data transfer from DPU through GPRS as well as through pen drive (USB/Serial) to
other computer through a customized utility software.
Reports as under:
1. Producer slip in local language Hindi & English with configuration I for Hindi
& II in English.
2. Shift end summary on Minimum 40 column format in English/local language
Hindi
3. Dispatch slip, local sale, payment registers & member listing in English/ local
language Hindi with configuration I & II.
Customized reports as per DUSS requirement with possible inputs.
Entering of milk rate chart by key board or pen drive (USB/Serial).
Two sets of rate charts (Buffalo & cow both), one for current & other as “effective
from date”.
Rate chart type to support- fat; & SNF
Data back up through smart card or through data logger of on external SD card or
through removable internal SD Card.
Data of producer to be stored through key board or through smart card or pen drive.
Able to catch edit history with milk collection audit trail.
Input services data entry and storage.
To develop, if any additional report required by purchaser
3.2 Technology Microcontroller based, Real Time operating System, Advance GPRS/cloud based
system for TCP & FTP data.
3.3 Display LCD 4 Line/20 character or higher
3.4 Memory 2 GB SD Card. 14,60,000 records, 2 yr. data storage for 1000 member.
3.5 RS-232 Interface For milk analyzer, electronic weigh scale, remote display unit, DMP/other suitable
printers & pen drive.
3.6 Environment 5-50 Deg C, 95% RH, Village Dusty environment, Housing made of SS-304
3.7 Printer In Built Thermal Printer with DPU should be quoted & provided with DPU. It should be
suitable for minimum 55 mm wide paper.
Extra Interface should also be provided for future addition of external 9 pin 40
columns Dot Matrix printer if required.
3.8 Power supply 230 V AC, 50Hz; 12 V DC input.
3.9 Key Board 5x4 Membrane/Matrix type and PC keyboard.
3.10 Real time clock Inbuilt
3.11 Consumables &
Accessories with each
DPU
Paper role: 55 mm wide, 15 m long- 05 No suitable for Inbuilt Thermal printer.
Power cord 1.5 M with plug top-1 No.
power supply lead 1.5 M for printer (SMPS)
Data lead 2 M for weigh scale with Rs. 232 connector at both ends.
Data lead 2 M for Remote display unit with-232 connector at both ends.
Data lead 2 M for Milk analyzer with-232 connector at both ends.
Pen drive (Serial/USB)- 3 Nos.
Suitable paper holder to hold paper role-1 No.
3.12 Data Transfer To centralized location using GPRS/Cloud based auto push technology
4.0 SPECIFICATION FOR MILK ANALYSER
S. No. Particulars Specification
The broad minimum specifications for the analyzer are-
4.1 Functional requirement To test & display fat, SNF & added water of sample milk.
4.2 Ultrasonic principle based milk analyzer for testing fat, SNF & added water.
Measuring parameters:
1- Fat-0.5% to 13% with accuracy+/- 0.1%, with Resolution: 0.01% and
repeatability: +/- 0.05%.
2- SNF- 5% to 13% with accuracy +/- 0.1%, with Resolution 0.01% and repeatability
0.05%.
3- added water- 0% to 90% with accuracy +/- 5%, with resolution: 1% and
repeatability 0.5%
Measuring cycle – 40 sec. per sample
Average testing speed- 70 samples/hr
4.3 Operational abilities Mode selection for type of milk- cow, buffalo, mixed/single curve with cleaning,
calibration, system error list etc.
4.4 Type Ultrasonic milk analyzer for testing fat, SNF & added water.
MOC for enclosure AISI -304 grade Stainless Steel, 0.75mm. thick minimum
4.5 Loose accessories Holding bottom tray for spillage- 1 no.
Rs. 232 serial cable- 1 no.
A C power cable with plug top-1 no.
Measuring mugs- 2 no.
Daily cleaning solution- No. of bottle 3(Quantity minimum 200 ml. or
equivalent)
Weekly cleaning solution- No. of bottle 2(Quantity minimum 200 ml. or
equivalent) or
Monthly cleaning solution- No. of bottle 1(Quantity minimum 200 ml. or
equivalent )
4.6 Manual Operating manual each in English & preferably local language per DPMCU supply.
4.7 Cleaning The analyzer should be equipped with Automatic and Manual both cleaning systems.
5.0 Specifications for electronic weigh scale:
S. No. Particulars Specification
5.1 Functional requirement The electronically weigh & digital display of milk quantity in kg in a container.
5.2 Capacity 200 kg.
5.3 Least count 20 gm.
5.4 Weight accuracy 20 gm as per standards of W &M rules 1987 medium accuracy class III.
5.5 Certification & stamping Duly certified and stamped by W&M dept. and confirming to IS: 9281(pt 1&2)1979,
IS:9281 :1981 AND IS: 9281(pt.4) 1983 as amended up-to-date. The first stamping
and required fee will be deposited and done by the bidder. The bidder should arrange
first stamping of each scale at site from local weights & measure inspector before
installation.
5.6 Display resolution 1/10,000 (accuracy class III)
5.7 Load cell Single, IP 67, GRADE SS-304 of certified and approved make
5.8 Over load & shock load
protection
300% to take impact of loading, with audio (deep) visual indication.
5.9 Platform size 600mm*600mm
5.10 Platform material AISI SS 304, 1.6 mm. thick, 150 grit top plate.
5.11 Platform under frame
material/design
Cold rolled steel box of adequate size. Hot dip galvanized after fabrication.
5.12 Indication in display EWS
unit
Quantity-7 segment RED LED, 6 digits, minimum 13 mm. height, display for mode
of operation-zero , tare, kg/litre, by default litre.
5.13 Display unit mounting Pole mounted type with sturdy base and SS 304, 38 mm.dia, pipe, 1.2m high.
SS Body IP 55, Tactile switch keys with feedback response, auto calibration & auto
span with drift correction.
RS 232 serial port with protocol to meet requirement of IBM compatible.
5.14 Calibration protection &
sealing arrangement
Special arrangement to house PCB & sealing arrangement.
Pass word protection at user end.
5.15 Load cell cable Load cell cable from platform to display unit with reinforced heavy duty PVC
conduit.
5.16 Battery for working on
power failure
In built, 6V capacity minimum for 12 hrs.
5.17 Model approval certificate Manufacturer to have model approval certificate of Govt. of India (weight & measure
unit)
5.18 Litre to kg conversion This facility should be provided.
6.0 SPECIFICATION FOR REMOTE DISPLAY UNIT (RDU)
S. N. Particulars Specification
6.1 Functional requirement To display pourer members milk collected & milk testing and other selected
parameters
6.2 Type Wall mounted type
6.3 Display parameters (i)Member‟s code-3 digits (ii) Cattle type-1 character,
(iii) milk weight-5 digits (iv) fat %-4 digits;
(vi) SNF%-4 digits (vii) rate in Rs-5 digits; (viii) Amount in
Rs. 6 digits.
6.4 Interface Rs. 232 / USB Host
6.5 Display type 7 bright segments, Red LED , 25 MM.
6.6 Labels for display Screen printed
6.7 Environment Dusty, Humid, Preferably housing to be with Rust proof powder coated metallic.
6.8 Connecting cables Minimum 5 m. power cable with plug top, minimum 5m. data cable with connector at
both ends.
7.0 SPECIFICATION FOR UPS
S. N. Particulars Specification
7.1 Functional requirement To give regulated AC power to DPMCU from mains and attached battery.
7.2 Type Line- interactive type
7.3 Average output electric load 600 watts minimum
7.4 Back up time (full load) 3-hrs minimum (in one shift)
7.5 Out put wave form Quasi sine wave
7.6 Capacity 1000 VA
7.7 Voltage at input 110-300 V(±10%)
7.8 D C voltage bus 12 V
7.9 Voltage at output(with mains
as well as with battery) within
built AVR
220V+/-10%
7.10 Full protection Inbuilt protection- under /over voltage short-circuit, overload cut off, low battery cut-
off, spikes cut-off
7.11 Warning (LED+sound) Low battery & overloads
7.12 Input/output frequency 50Hz+/- 3Hz no correction
7.13 Output sockets (5 pin) 3*5A with 2 No 6A 4 way junction strip loose.
7.14 Noise level < 50 db
7.15 Min. Battery size 1 no- 75 Ah.
7.16 Battery charging At 110 &300 V with SMPS charger
Boost charging at minimum 7 A
Battery overcharge protection
Battery type Industrial tubular low maintenance battery
Battery feature Battery level indicator
Battery rating 12 V, 75 AH
Battery units 1 No.
Battery switch over 3 milli seconds.
Charging indicator Battery charging indicator plus low battery /fault indicator to be provided
Battery steel rack Required for one battery.
Leads between UPS &
Battery
Flexible, Cu conductor PVC, Minimum 1 m with plugs at both ends.
7.17 Steel rack for UPS. To keep UPS above floor.
7.18 Preferred Make:
UPS- Elnova / IL-Kota/APC/TVSE/ Tata – Liebert/HCL/Microtech/Sukam or équivalents make
Battery- EXIDE/ Kirloskar /Standard- Furukowa /HCL / Prestolite / AMCO- yuasa/Minda/
Amaron or équivalents make
8.0 ULTRASONIC MILK SAMPLE STIRRER
S. N. Particulars Specification
8.1 Functional requirement To remove air from fresh milk sample by vibrations created in the water bath before
testing of milk.
8.2 Type Table top, Ultrasonic stirrer
8.3 Stirrer for Ultrasonic stirrer SS Ball type
8.4 Ultrasonic Frequency 20-25 KHz (Variable)
8.5 Timer 1-99(Max.) sec selectable
8.6 Environment Suitable of dusty/humid village environment, operating temperature -5 to 50 degree
C.
8.7 Connecting cables Minimum 1.5 m power cable with plug top.
8.8 Complete ready to use Item complete in all respect with required electric/electronic parts, ready for use at
site.
8.9 Operating voltage 230 Volts+/- 10, AC, 50Hz and 12 Volts DC
8.10 Power consumption As per design
Part -2 SUPPLY OF FOLLOWING ITEMS:
S.N. Name of work QTY
Aprx
Tender
Value
(Approx)
Rs. Lakh
EMD ( In Rs.)
Tender
Docume
nt Fee
(Rs.) (inclusive GST)
Rate Validity
period
Comple
tion
Period
1. Supply of Detergent
and Sanitizer Kit for
Clean Milk Pro.
10500
Nos
Kit.
31.50 63000.00 2950.00 350 days from
the date of
opening of
tender
2 Month
2. Supply of Stainless
Steel Utensils for
Clean Milk
Production
1750
Nos. 5.00 15000.00 590.00 350 days from
the date of
opening of
tender
2 Month
Note-
Technical Bid Required Document Against Supply of item
In the Technical Bid section, scanned copies of following documents must be uploaded by the bidders carefully at the
time of submission of bid on the E-Procurement portal. The bids fulfilling all the terms and conditions and all the
documents presented properly will be eligible for financial bid of tender. Only online uploaded document will be
considered in technical bid except EMD and Tender Fee. EMD and Tender Fee must be submitted before last bid
submission time of tender.
The following documents shall be arranged in the same order as mentioned below with the
checklist being on the top of documents.
1- Registration Certificates of firm/manufacturer/fabricator, In case of dealers/distributor authorization letter from
manufacturer (Self attested Copy).
2- GST registration document. (Self attested Copy).
3- PAN Card. (Self attested Copy).
4- Earnest Money deposit DD/Receipt. (Self attested Copy). The firms who participated in the previous tender no.
Notice no-: 20/ UCDF//2019-20, Date-06.03.2020 except Ms/ Maa Enterprises Delhi and Ms/ Uttam Udhyog,
Merut need not to pay the tender fee in order to participate in this tender.
5- Tender document fee deposit DD/Receipt. (Self attested Copy).
6- Work Experience:–The bidders having executed the works of similar nature, in the co-operative,
government/semi government/PSU/Autonomous/co-operative/Reputed Private organizations will be preferred. For
the proof of the same, bidder should submit purchase orders issued by the concerned organization.
7- CA certificate of last 2 consecutive Year turnover declaration (year wise), against firm Annual turnover reports.
(Only those bidders considered having yearly turnover more than 50% of tentative work value).
8- Tender Acceptance Letter (ANNEXURE -A) should be filled, signed and stamped/certified properly.
9- An affidavit regarding Non-blacklisting or otherwise as per ANNEXURE „B‟ duly attested by the oath
commissioner is required to be attached in support thereof.
NOTE: (Causes of rejection in the tender)
10. Please do not upload any booklet or heavy documents in Technical Bid. In case of failure of downloading of the
above document due to heavy document uploading, this could be the cause of rejection.
11. Except EMD and Tender document fee document, no other above said document accepted in offline mode before the
tender submission date and time.
12. Please carry all the originals of the uploaded document for verification during Technical bid opening/Evaluation
process.
Financial Bid:
1. In Financial Bid, Bidder will quote rates, for all items on BOQ Excel File on E-Procurement portal as per provided
format, and submitted online. Rate should be coated on F.O.R destination .
2. Offline quoted rates will not be considered for financial bid opening.
3. After opening of financial bid and before getting award contract, L1 bidder will have to submit item Base rate and
latest raw material cost against base rate of item.
UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.,
Mangal Parao, Haldwani, Nainital
INSTRUCTIONS & SPECIAL TERMS AND CONDITIONS
1- The tenders are to be addressed to " Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital)"
and should be submitted in sealed cover with the name of the tender notice and name of the work on the cover. The sealed
cover should also bear the name and address of the tendrer. The tenders should be sent by the registered post/ speed post/
courier in double sealed covers. UCDF will not accept any excuse for non receipt of tenders due to loss or delay in postal
services.
2- All the tenders should be submitted in two bid system ie Technical Bid and Financial Bid.
3- Incomplete, irrelevant or conditional tenders are liable to be rejected. Tenders not submitted on proper forms will not be
considered.
4- No additions or alterations are permitted in the tender papers. If any tenderer does so, the tender will not be considered and
will be rejected.
5- The successful tenderer shall be required to make an agreement with the Uttarakhand Cooperative Dairy Federation Ltd,
Mangal Parao, Haldwani (Nainital) for execution of the work for which the tender has been accepted.
6- Any work partly done, payment shall be made at proportionately reduced rate as per assessment of the engineer in-charge.
7- The tenderers should take into account all fluctuations of the market as no claim shall be entertained on this ground during
the acceptance of the tender and the currency of the contract.
8- The tendered rate shall be deemed for the completed item of work in all respects and shall include all tools and plants,
packing and forwarding, insurance, railway freight, carriage of materials to site, stacking and removal charges of any
rejected materials, GST and all other taxes in force from time to time.
9- In case of firms, the tender must be signed by the partners or by the person holding power of attorney on behalf of the firm.
In the later case a only attested copy of the power of attorney must be attached with the tender.
10- The tenderer should fill in all blank spaces meant to be filled in. Tenders are liable to be rejected if this is not complied
with.
11- Earnest Money Deposit :All tender bids should be accompanied by earnest money deposit either in the form of a Demand
Draft drawn on any Nationalized Bank in India, Term Deposit Receipt/ Fixed Deposit Receipt, Bankers Cheque issued by
any Nationalized Bank in India in favor of Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani
(Nainital) payable at haldwani or in form of Bank Guarantee issued by any Nationalized Bank in India or any first class
Foreign Bank operating in India. In case of Bank Guarantee, it should be prepared as per the preformed attached with the
tender form. In general, the validity of EMD should be 45 days from the last date of validly of the tender, but the period
may be extended as per requirements. All bidders may note that EMD submitted in the form of a cheque will not be
considered. EMD may also be deposited in the form of cash with the account section of the UCDF and cash receipt should
be attached with the tender.Any tender bid which is not accompanied with the Earnest Money Deposit will be summarily
rejected and no exemption shall be granted to any of the bidders in this regard. EMD of unsuccessful bidders would be
returned within 120 clear days from the date of opening of the tender bids. However, no interest shall be paid on EMD for
the period during which it lies with the UCDF.
12- Work Security Deposit: The successful bidder shall be required to deposit and keep to be deposited with the UCDF a sum
equivalent to 5% of total contract value as Work Security Deposit, within 15 (fifteen) days from the date of signing of the
contract. This security deposit shall be released to the contractor after supply of the material as per specifications of the
purchase order in good condition and its verification at the work site. However no interest shall be paid to the contractor on
this security deposit, in case of any delay occurred as above in the event of cancellation of contract, or non compliance with
any of the terms and conditions of this contract by the contractor, the work security deposit is liable to be forfeited by the
UCDF.
13- All work shall be executed strictly in accordance with the General Specifications of the equipments.
14- The Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani shall not be responsible for supply of any
material.
15- When the tender is accepted , the contractor shall have to notify the names of two of his authorized representatives, of
whom will have to be always available at the site of the work.
16- For steam and water installations, the contractor will have to imply C.I.B.'s licensed persons if he is not a licensed repairer
himself.
17- Any claim during the periods of contract for extra items etc. will be submitted in writing within a week of such claim
having arisen failing which the claim may not be entertained.
18- All materials brought for use of the work shall have to get approved by the engineer in charge before actual use.
19- Samples of all items of work to be executed will have to be got approved by the engineer in charge, before execution.
20- The site will be cleared by the contractor of all surplus or waste material, dirt, debris etc. on completion of the work for
which no extra payment will be made.
21- The contractor will have to make his arrangements for tools and equipments for all works.
22- The total value of the tender should be mentioned in the tender offer appended hereto which has to be submitted along with
the tender.
23- An attested copy of the latest trade tax registration, service tax registration should be enclosed with the tender.
24- The partnership firms should enclose photocopy of the partnership deed and an attested copy of power of attorney for
signing the tender etc.
25- Charges for erection and commissioning should be indicated clearly, if applicable.
26- The tenderers are requested to keep their offer open for two months from the date of opening of the tenders. If any tenderer
withdraws his tender before the expiry of the said period, the UCDF may allow withdraw but in such case the EMD deposit
by the tenderer may be forfeited. If the federation does not allow the withdrawal and accept the tender and the tenderer fails
to perform his part of the contract, the EMD deposited by the tenderer shall be liable to be forfeited besides other
consequences of breach of contract.
27- The tenders should be accompanied by the technical details and drawings of the materials, if applicable.
28- If subsequent to the submission of the tender offer, the tenderer alters or modifies contents of his tender, which are not
acceptable to the UCDF the tender shall be deemed to have been withdrawl by the tenderer. Usual payment terms are as
under-
S/d
Manager Director
UCDF Ltd. Haldwani
GENERAL TERMS & CONDITIONS
S.N Description
1.0 General Manufactures of equipments will be preferred over the dealer/suppliers
2.0
Eligibility
Criteria
For the purpose of this particulars contract bidder shall have to meet the following eligibility criteria as
minimum-
2.1- The bidder should be in business as manufacturer or dealer/suppliers for a period of three year at the time
of bid opening in the same name and style. In order to support these, the bidder has to submit-
(a) Photocopy of the purchase order executed in the last three years in same name and style.
(b) Any document issued by Govt. or Semi Govt. Department which certify proves that the bidder is in
business for the required period.
2.2- The bidder should be registered under office of competent authority or under statuary bodies at the time of
bid opening in the same name and style. In order to support this
the bidder has to submit:-
Copy of the Registration Certificate issued by the Registration of firm in case of firms of proprietary
nature.
or Copy of partnership deed in case of partnership firms.
or
Copy of article of association in case of Pvt. Ltd. Companies.
or Copy of registration certificate for firms registered with NSIC/Central or State Govt. Department / Local
bodies for similar work.
2.3- The bidder annual financial turnover in the same name and style during any one of the last three years
shall not be less than 50 % of the contract as specified in the invitation tender bid. In order to support this,
as certified issued by Chartered Accountant based on the last 3 years Balance Sheet, should be submitted
2.4- Bidder Should have Income Tax Clearance certificate for previous year in original but not older than last
two years. To support this bidder has to submit photocopy of latest income Tax Clearance Certificate but
not older than two year in the same name and Style.
2.5- Bidder having credentials for satisfactory performance for the last three year will be preferred. To support
this the bidder has to submit :-
(i) Details of orders executed satisfactorily to Government Dairies/Milk Federation/Central or state
organizations/departments/statutory bodies/reputed private dairies etc. during last three years. The
statement should be duly signed by the bidder.
(ii) Certificate issued by Government Dairies/Milk Federation/Central or state
organizations/departments/statutory bodies regarding satisfactory execution of purchase order given by
them to the firm. These documents should be provided with the technical bid.
2.6- Bidder's firm should be registered with Sales Tax Department/VAT. To support this bidder has to submit
photocopy of Sale Tax/VAT Registration Certificate duly renewed by the competent authority.
Note-
For( 2)
In the absence of any certificate/Document out of the above mentioned as required for full filling the
eligibility criteria the concerned party shall be considered as non eligible in tender bidding.
3.0
Order
Dispatch
The material must be dispatched within the given time after the receipt of work order in minimum number
of lots.
4.0 Sample All bidder Parties are requested to deposit reprehensive sample of item for which they are going in tender
bidding.
5.0 Payment (i) 90% payment of the cost of the material will be paid to the party after safe receipt of the materials in
store at site and material verification.
(ii) 10% balance payment shall be made to the firm against submitting the performance security/ security
deposit which may be in the form of Performance Bank Guarantee of 10% of the contract/purchase order
value, valid for a period of 12 months from the date of supply of the material , issued by any nationalized
Indian bank or first class foreign bank operating in India.
6.0 Penal Clause A:- Material, which is not confirming to our specifications, shall not be accepted at any discount and shall
be liable to be summarily rejected. Such defective/ substandard materials will have to be removed by you
from site at your own expenses. You will be allowed to replace such material by acceptable quality
material within one month from the date of issuing of information to you regarding rejections. Random
sampling will be done by our Quality Control Department from time to time to ensure acceptable quality
material.
B:- The penalty shall be imposed @ 0.5 % of the value of material for each 7 days, delay in supply to be
imposed from the very first day of each 7 days slab, by the purchaser at their sole discretion which may
even go up to the cancellation of the order besides confiscation of the earnest money. Delivery period
shall not be extended in normal circumstances and the order placed shall be deemed to be cancelled
automatically in the event of the supplies not being made as per the schedule. However, under emergent
circumstances the purchaser may extend the same and in this event also the penal clause defined above
shall be applicable. If you fail to execute supplies in time and purchaser is not in a position to accept the
material with late supply penalty Purchaser may have the right to arrange the Material from other source
and under this circumstances you have to compensate the loss that Purchaser may sustained by procuring
the material form other sources.
7.0 Price Basis The price must be quoted on FOR destination basis including Excise Duty, GST/Sales Tax, packing
forwarding in considered and it shall be deemed that the rates are inclusive of all Taxes and Levies and
successful bidders shall be bound to supply the Material at all inclusive rates on FOR destination basis.
The applicable rate of duties and levies should also be mentioned in the offer.
Bidder firm are requested to mention their rates both in the words and figures. In case of ambiguity, rates
mentioned in words shall be considered as correct bidding rates.
8.0 Price
Revision
- On furnishing documentary proof price revision shall be allowed for Cattle Feed/Bhusa Block bags,
Aluminum milk cans,stee; utensil dahi cups, Lids, milk/dahi crates, milk/ghee packing film etc. depending
upon the prices of HDPE/LLDPE/LDPE granules of Reliance Industries Ltd./IPCL effective on the date of
bid opening. No revision for other items shall be allowed. No price revision shall be allowed for
EMT/AMCU etc. except government levies which may be allowed on furnishing of documentary proof.
9.0 Validity The tendering firms are required to keep their validity offer open for 350 Days in case of aluminum can
and 12 days for other items from the date of opening of the bid. If any bidder withdraws bid before expire
of the said period. UCDF may agree to allow such withdrawal but in such a case the Earnest Money
Deposited by the bidder will be forfeited. If the UCDF does not agree to allow such withdrawal and accept
the bid and the bidder fails to perform their part of contract, the Earnest Money Deposited by the bidder
shall be liable to be forfeited besides other consequences of Breach of Contract.
10.0 Earnest
Money
(A) - Earnest Money as mentioned in the Tender Notice is to be deposited in the form of Cash or in the
form of DD/FDR/BG issued by Nationalized Bank which should be payable /pledged in favor of
Uttaranchal Co-operative Dairy Federation Ltd., Mangal Parao, Haldwani (Nainital) without which the
bid will not be considered EMD should be valid for at least 30 Days beyond the bid validity period.
Earnest Money will not be acceptable in any other form except as specified in the bid conditions.
(B) - Earnest Money will also not be adjustable against any other pending claims of the bidder against
UCDF.
11.0 Agreement On finalization of purchase of material, the firm will have to enter into a formal agreement with the UCDF
Performa of the agreement will be provided by UCDF.
12.0 Security SEC Earnest Money deposited by party can be kept by UCDF as Security Money, balance of the amount if any to
be informed separately to the bidder will have to be deposited by the successful bidder within 30 Days
from the date of receipt of Letter of Intent by them in the form of CASH/DD/FDR in favor or pledged to
Uttaranchal Co-operative Dairy Federation Ltd., Mangal Parao, Haldwani(Nainital),as the case may be, to
be issued by a Nationalized Bank. The Security money shall be liable to be forfeited in the event of Breach
of Contract in addition to any other action which UCDF may think to be proper at their sole discretion.
Earnest Money Deposited by the bidder will be adjusting required amount of security money.
13.0 Breach of
Contract
Any expenditure incurred by UCDF due to Breach of Contract on the part of the bidder affecting their
production schedule will be realized out of the Security Deposit of supplier in addition to any other action
taken which UCDF thinks proper at it‟s sole discretion.
14.0 Negotiation UCDF reserve the right for commercial negotiations after opening of bid.
15 Billing - (A) - Invoices to be prepared in the name of concerned DUSS/CFP unit are to be sent to them directly
for payment
(B) -Approved parties are required to send a copy of dispatch advice/invoice to UCDF Haldwani for
information and record.
16.0 Quality The quality to be bought from successful bidder shall depend on competitiveness of rates, promptness of
delivery, quality and past performance etc.
17.0 Holiday
Tender Open
In case the schedule date for opening of tenders is declared a Public holiday the bid opening will be held on
the next working day at the same time.
18.0 Lead Time You will have to make supplies strictly as per delivery schedule within 25 Days from the date of receipt of
purchase order along with from 31.
19.0 Others A) Bids should be submitted in sealed covers super scribed with the name of item and date of opening
of tender.
B) The quantity of material, as mentioned in bid document is approximate and may vary by ± 25% on the
sole discretion of UCDF.
C) The purchase order for quantity of material required shall be placed on as and when required basis.
D) Bidder shall have to mention their production capacity in terms of per month.
19.0 Arbitration All disputes or differences, in respect of which the decision is not final and conclusive, shall on the
initiative of either party be referred to the arbitration Acts rules of prevailing cooperative society Act to
the Registrar/Director Dairy Vikas Uttarakhand/Registrar Dairy Co-operative Societies Uttarakhand.
In the event of awarding sub- contract to any of the parties by the bidder for the
manufacture/supply/erection of any part/spares/components that will be used in the order equipment, the
contractor must furnish details about his sub-contractor their experience , specialization etc. The sub
contract can be awarded by the contractor only after obtaining written approval by federation. In the event
of sub-contract also, the prime fascia responsibility rests on the contractor regarding quality, quantity,
guarantee and warranty of the materials supplied work done by the sub-contractor.
The federation may at any time, by notice in writing, summarily terminate the contract without
compensation to the contractor is adjudge insolvent, in case of company is wound up voluntarily by the
order of court or a receiver,if the contractor commits any breach of contract herein specifically provided
for.
22.0 Force
majeure
clause:
The terms and conditions mutually agreed upon shall be subject to force majeure clause as noted below:
“Neither the bidder not the federation shall be considered in default in performance of its obligations
hereunder, if such performance is prevented or delayed because of war, hostilities, revolution, civil
commotion, strike, earthquake, epidemic, accident fire, wind, flood or because of any law, order
proclamation, regulation or ordinance of any government or of any act. Of God or any other causes
whether of similar or dissimilar nature, beyond the reasonable control of the party affected, should one or
both the parties be prevented from fulfilling his, their contractual obligations by state of force Majeure
lasting continuously for a period of six months the two parties should consult each other regarding the
future implementation of contract.
23.0 Tenderer
blacklisted
The tenderer should not have been black listed and debarred for any fault
Connected with the work from any Govt. Deptt. / Organizations. In case UCDF ltd received any kind of
information about the participant\tenderer being blacklisted at any stages, his application/ Contract will be
considered automatic rejected from the date.
Note- No amendment, alteration or modification will be allowed in the Terms & Conditions mentioned in
the bid documents. The bidder will have to accept Terms Conditions as prescribed in the
declaration format, without putting any condition from their side otherwise the bid will be rejected.
S/d
Manager Director
UCDF Ltd, Haldwani
Supply of Detergent and Sanitizer Kit for Clean Milk Production.
Technical Specifications
The detergent and sanitizer kit should include following items and the items should be well packed in a kit/bag.
S.No Items No.
1 Towel cotton mix " 18×12" 1
2 Nail cutter steel 2.5" 1
3 Head cap 1
4 KMnO4 20 gm. 1
5 Povidone iodine 100 ml. 1
6 Hand wash soap 125 gm 1
7 Hand sanitizer 85 ml 1
8 Kit bag for packing 1
Item No. -2(ii)
Supply of Stainless Steel Utensils for Clean Milk Production.
Technical Specifications
The approximate dimensions for the steel pots/buckets with lid and handle to be supplied are as follows-
1- Capacity- 5ltr. 2ltr.
2- Total height with lid- 22.5cm. 17cm.
3- Open dia- 18.0cm. 13cm.
4- Base dia.- 17.5cm. 12.5cm.
5- Weight with lid & handle- 0.750kg. 0.440kg.
6- S.S. Steel 26 gauge 26 gauge
ANNEXURE”A”
TENDER ACCEPTANCE LETTER
(To be given on Company Letter Head) Date:
To,
______________________
______________________
______________________
______________________
______________________
Sub: Acceptance of Terms & Conditions of Tender.
Tender Reference No: ________________________
Name of Tender / Work: -
_________________________________________________________________________________________________________
_______________________________________________________________
Dear Sir,
1. I/ We have downloaded / obtained the tender document(s) for the above mentioned „Tender/Work‟ from the web site(s) namely:
____________________________________________________________________________________
____________________________________________________________________________________
as per your advertisement, given in the above mentioned website(s).
2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from Page No. _______ to
______ (including all documents like annexure(s), schedule(s), etc .,), which form part of the contract agreement and I / we shall
abide hereby by the terms / conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organizations too have also been taken into consideration,
while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) / corrigendum(s) in its
totality / entirety.
5. In case any provisions of this tender are found violated , then your department/ organization shall without prejudice to any other
right or remedy be at liberty to reject this tender/bid including the forfeiture of the full said earnest money deposit absolutely.
Yours Faithfully,
(Name & Signature of the Bidder, with Official Seal)
ANNEXURE „B‟
(Affidavit of Non blacklisted firm )
(AFFIDAVIT ON A NON JUDICIAL STAMP PAPER OF RS. 100/ -)
I, _______________________ sole proprietor/partner/authorized signatory of M/s.__________
_____________________________sole proprietorship/partnership firm/public/private limited company having its principal place
of business/ registered office at............................................. ..................................(Full Address) do hereby solemnly affirm and
declare as under:-
9- That I hereby confirm and declare that my/our firm/company M/s............................................ is not blacklisted/delisted or
debarred with any company of Private/Public Ltd. or Government Company/Semi Govt. deptt. from participating in the
tender as on date.
10- That I hereby confirm and declare that my/our firm/company M/s............................................ is /are not involved in any
illegal activity and/or not charge sheeted for any criminal act of theft and/or any other essential commodity during last five
years.
11- That I further undertake that in case any of the facts sworn in as mentioned above and any particulars mentioned in our
application is found other-wise or incorrect or false at any stage, my/our firm/ company shall stand debarred from the
present and future tenders of the Uttarakhand Co-operative Dairy Federation Ltd. and its associates Milk Union. Besides,
Uttarakhand Co-operative Dairy Federation Ltd shall be entitled to take all such actions as may be deemed fit including
termination of contract, if awarded, without any claim for any compensation whatsoever on account of such premature
closure of the contract.
12- I know that to swear a false affidavit is crimes under the law and with such knowledge only I have swear this Affidavit. I
shall be responsible for any false statement.
(Signature of the Proprietor/ Managing Partner/Director with Seal)
DEPONENT
Verified at ......................... on.....................that the contents of paras 1 to 4 of this affidavit are true and correct and no part of this is
false and nothing material has been concealed or falsely stated therein.
(Signature of the Proprietor/ Managing Partner/ Director with Seal)
DEPONENT
(Signature & Seal of Notary)
ANNEXURE „C‟
(Contract Agreement)
(ON NON JUDICIAL STAMP PAPER OF RS. 100/-)
This agreement made the ….day of ……..20... between Uttaranchal Co-operative Dairy Federation Ltd, Mangal Parao, Haldwani
(Nainital) there in after called „Purchaser‟ on the one part and M/s………………………
(Hereinafter „the Supplier‟) on the other part.
Whereas the purchaser is desirous that certain Goods and ancillary Services should be provided by the supplier. Viz.
…………………….. (Brief description of Goods and services) and has accepted a bid submitted by the supplier in response to the
purchaser‟s Bidding Document Reference………………………………………..for the supply of these Goods and Services in the
sum of Rs………………………………… (Rupees………………………………………….).
(Hereinafter “the Contract Price”).
Now This Agreement Witnesses as Follows:
In this agreement and expression shall have the same meaning as in the terms and conditions and in section III & Section
IV in the above referred Bidding Document.
The following documents shall be deemed to form and be read constructed as part of this agreement. viz.
a. the offer and the price schedule submitted by the supplier;
b. the schedule of requirement/list of items and the technical specifications in Sections V and VI in the above
referred Bidding Document.
c. The terms and conditions in section III and IV in the above referred Bidding Document.
d. The Purchaser‟s Purchase Order No………………………….no……………
……………………………date ……………………..
In consideration of the payments to be made by the purchaser to the supplier as hereinafter mentioned, the
supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects there in
conformity in all respects with the provisions of the Purchaser‟s purchase order and Bidding Document.
The purchaser hereby covenants to pay the supplier in considerations of the provisions of the Goods and Services
and the remedying of defects therein, the Contract price or such other sum as may become payable under the provisions of
the purchase order at the times and in the manner prescribed in the purchase Order and Bidding Document.
In Witness where of the ratios here to have caused this agreement to be executed in accordance with their
respective laws the day and year first above written.
Signed, Sealed and Delivered by the said
…………………………………….
(For the Purchaser) in the presence of
…………………………………………
Signed, Sealed and Delivered by the
said……………………………………...
(For the Supplier) in the presence
of:……………………………………………
ANNEXURE „D‟
(Form of Bank Guarantee against Advance Payment)
(ON NON JUDICIAL STAMP PAPER OF RS. 100/-)
Bank Guarantee No.
7- In consideration of the Uttaranchal Co-operative Dairy Federation Mangal Parao Haldwani there in after called the UCDF
having agreed to grant an advance of Rs……………………………… …… ………….(Rupees……
………………………………… …………… …….only) to M/s terms and conditions of an contract/purchase order
no………………..dated…………… made between the UCDF and M/s ……………………………………for the supply
erection/commissioning (hereinafter called the said contract/purchase order) on production of a bank guarantee for Rs………
…… … …… ..( see note 2 below)
(Rupees…………………………………………only)we…….……………………………………………………… (Hereinafter
called the bank) do hereby undertake to pay the UCDF an amount not exceeding Rs.. ……………………………………..
(Rupees……………………………………only) against any loss/damage caused to or suffered would be caused or suffered by
the UCDF by reason of any breach by the said supplier(s) of any of the terms and conditions contained in the said
contract/purchase order.
8- We,……………………….. do hereby undertake to any the amounts due and payable under this guarantee without any demur
merely on a demand from UCDF stating that the amount claimed is due by way of loss or damage caused to or would be
caused to suffered by the UCDF by reason of any breach by the said supplier (s) of any of the terms and conditions contained I
in the contract/purchase order, or by reason of the supplier (S) failure to perform the said contract /purchase order any such
demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee shall
be restricted to an amount not exceeding Rs………………………(Rupees……………………………only).
9- We,………………………………………….., further agree that bthe guarantee herein contained shall remain in full force and
effect during the period that would be taken for the performance of the said contract/purchase order and that it shall continue to
be enforceable till all the dues of the UCDF , under, or by virtue of the said contract/purchase order have been fully paid and
its claims satisfied or discharged or till the UCDF certifies that the terms and conditions of the said contract/purchase order
have been fully and properly carried by the said supplier (s) and accordingly discharge the guarantee unless a demand or claim
under this guarantee made an us in writing on or before ……………………………………., we shall be discharged from all
liability under this guarantee therefore.
10- We,…………………………………….,further agree with the UCDF that the UCDF shall have the fullest liberty without our
consent and without affecting in any manner our obligation hereunder to vary any of the terms and conditions of the said
contract/purchase order to extend time of performance by the said supplier from time to time or to postpone for any time or
from time to time any of the power exercisable by the UCDF, against the said supplier and to forbear or enforce any of the
terms and conditions relating from our liability by reason of any such variation, or extension or for any fore bearance, act of
omission an the part of the UCDF, or any indulgence by the UCDF, to said supplier or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provisions have effect of so relieving us.
11- We………………………..lastly undertake not to revoke this guarantee during its currency except with the previous consent of
the UCDF in writing.
12- Not withstanding anything herein above the liability of the Bank Guarantee is restricted tp Rs………………….
(Rupees………………………………. only). The Guarantee shall remain in force till the …………………………….19 unless
the guarantee is renowned or a claim is preferred against the bank within three months from the said date all rights of the
UCDF under the guarantee shall cease and the bank shall be released and discharged from all liabilities hereunder.
Place: ……………………… (Signature)
Date: CODE NO
Note: - Suppliers should ensure that seal and code no. of the signatory is put by the bankers before submission bank guarantees.
The value of Bank guarantee shall be 36% of the order value.
ANNEXURE „F‟
(Performance Bank Guarantee)
(ON NON-JUDICIAL STAMP PAPER OF RS. 100.00)
Bank Guarantee No. Dates:
This deed of performance guarantee made this……..day of …………..200… (Two thousand ...…) by (Name and address of the
Bank) (herein referred to as the Bank) which expression shall unless repugnant to the context or meaning thereof includes its
legal representative, successors and assigns and the Uttaranchal Co-operative Dairy Federation Ltd, Mangal Parao, Haldwani
(Nainital) (hereinafter referred to as the federation) which expression shall unless repugnant to the context or meaning thereof
includes its legal representatives successors and assignees.
Whereas, Federation/DUSS has awarded a contract and purchase order bearing
No…………………………………………….. Dated…………………………….. On M/s.
……………………………………………… (Name and address of the party) hereinafter referred to as the “Supplier”) for the
supply/supply erection and commissioning of performance guarantee in the form of a Bank guarantee to the Federations in terms
and conditions of the Bidding Documents and the Contract which will be kept veiled up to period should be till end of warranty
period). And whereas, the bank guarantee (The constituted agent and officer has already read and understand the contract made
between the Board and the Supplier.
In consideration of the Federation having agreed to award the contract/purchase order on the supplier,
we…………………………………. (Name of the Bank), do hereby guarantee, undertake, promise and agree to with the
Federations its legal representatives, successors and assignees that the within named (name of the supplier their legal
representatives and assignees will faithfully perform and fulfill everything within the Bidding Document and the
contract/purchase order on their part to be performed or fulfilled, at the time (time being the essence of the contract) and in the
manner there in provided, do all obligations there under and we further undertake and guarantee to make payment to the
Federations of Rs. …………………………………….( Rupees ……….. ………………………… only) being the 10% of the
contract value in case the supplier, their legal representatives and assignees do not faithfully perform and fulfill everything within
the Bidding Documents and the contract/Purchase order on their part to be performed or fulfilled, at the time and in the manner
therein provided and do not willfully and promptly do all obligations there under.
In case the supplier fails to perform or fulfill the contract/Purchase Order as per the terms and conditions agreed upon the
Federation is entitled to demand an amount equal to 10% of the Control value from the supplier and the demand made by the
Federation by itself will be conclusive evidence and proof that the Supplier has failed to perform or fulfill his obligations and
neither the Supplier nor the Bank will be entitled to raise any dispute regarding the reason for the failure of performance or
fulfillment, on any ground .
We, (name of the Bank), do hereby undertake to pay an amount equal to 10 % of the Order value, being the
amount due and payable under this guarantee without any demur, merely on a demand from the Federation stating that the amount
claimed is due by way of non-performance of the contractual obligations as aforesaid by the supplier or by reason of the
Supplier‟s failure to perform the said contractual commitments/Purchase order, any such demand made on the Bank shall be
conclusive as regards the amount due any payable by the Bank under this guarantee. However, our liability under this guarantee
shall be restricted to an amount not exceeding Rs……………………………… (Rs……..
…………………………………………..only) being the amount equal to 10% of the total order value. We (name of the Bank),
further agree that the performance guarantee herein contained shall remain in full force and effect for a period of
…………calendar month from the date of Bank Guarantee ( the period should be till end of warranty period) and till the
Federations certifies that the terms and conditions of the said contract/purchase order have been fully and properly carried out by
the said Supplier and accordingly discharge the guarantee, unless a demand or claim under this discharged from all liabilities
under this performance guarantee thereafter.
UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION LTD,
MANGAL PARAO,HALDWANI(NAINITAL)-263139
PH. NO. 05946-255867,255358. FAX NO. 05946-252050
E-Tender Notice no-: 22/ UCDF//2020-21, Date-06.06.2020
Part-II:- D
Quality
S.
N.
Name of Work Qty
(No)
Tentative
Work
value
EMD
(Rs. )
Tender
Document Fee
of Work
Rate
Validity
period
Completion
period
1 SIT&C of FTIR
technology based
milk analyzer
2 No Rs. 170
Lakhs
3.40
Lakhs
Rs. 4720.00 75 Days 90 Days
2 SIT&C of Digital BOD Incubator
3 No 4.00
Lakhs
12000.0
0
590.00 75 Days 90 Days
3 SIT&C of Digital PH Meter
3 No 2.75
Lakhs
8250.00 590.00 75 Days 90 Days
4 SIT&C of Digital BR Meter (Automatic
Refractometer)
3 No 18.9
Lakhs
56700.0
0
1770.00 75 Days 90 Days
Chapter- 1: General directions for Bidders Documents Required in Technical bid
In Technical Bid, bidders must upload scan copy of following documents at the time of bid
submission on the E-Procurement portal for successful completion of technical bid and become eligible
for financial bid of tender.
The required documents shall be uploaded and arranged in the same order as mentioned below
with the checklist being on the top of documents. 15) Registration Certificates of firm/manufacturer/fabricator, In case of dealers/distributor Authorization
letter from manufacturer (Self attested Copy).
16) GST registration document. (Self attested Copy).
17) PAN Card. (Self attested Copy).
18) Earnest Money deposit DD/Receipt. (Self attested Copy).
19) Tender document fee deposit DD/Receipt. (Self attested Copy).
Work Experience: (Self attested Copy of Purchase orders & its satisfactory completion certificates).
Work/Purchase orders & satisfactory completion certificates –The bidder should have executed works of
similar nature, minimum 3 (three) in quantity. For the proof of the same, bidder should submit purchase orders
and its satisfactory performance/completion report issued in past 3(three) year, from the date of tender
publishing, by the government/semi government/PSU/Autonomous/co-operative dairies/reputed private
organizations or experience as specified in technical specifications of the individual work. In case of failure to
submit these documents, bidder‟s technical bid will be considered as rejected.
20) CA certificate with year wise declaration, for last 3 Year Annual turnover report, which should not be
less than 50% of work value since last 3 years (out of last 3 years). Balance sheet of previous 3
years may also be uploaded. ITR will not be considered.
21) Tender Acceptance Letter (Annexure-A) should be filled, signed and stamped/certified properly.
22) An affidavit regarding Non-blacklisting or otherwise as per ANNEXURE „B‟ duly attested by the oath
commissioner is required to be attached in support thereof.
NOTE: (Causes of rejection in the tender)
Please do not upload other than the above documents. In case of failure to downloading of the above document due
to heavy document upload, this could be the cause of rejection.
13. Shortfall of any mandatory document form the above list could be Causes of rejection tender bid.
14. Submit EMD and Tender document fee deposit (in original form) to this office before opening of the
technical bid. Otherwise bidder‟s tender consider rejected.
15. No hard copies of other documents, except EMD & Tender fees, will be accepted in any case.
16. Please carry all the originals of the uploaded document with you for verifying during Technical bid
opening/Evaluation process in front of Tender Committee, if tender committee wants to verify it.
Financial Bid:
6. In Financial Bid, Bidder should quote rates, for all items on BOQ Excel File as per format, and submit online.
Quoted rates on BOQ file for each items should be inclusive of Base Unit Rate and all prevailing taxes and
duties with FOR site.
7. Offline quoted rates will not be considered for financial bid opening.
Chapter- 2: Terms & conditions of the agreement UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.,
Mangal Parao, Haldwani, Nainital
(A) GENERAL TERMS & CONDITIONS
S.N. Description
1.0 The bidder should be a manufacture/fabricator of quoted equipment. In case the bidder is not a manufacturer,
he must be an authorized dealer for the quoted equipment and it will be necessary to upload a copy of valid
authorization letter, issued by the manufacturer/fabricator, with the Technical Bid.
2.0 ELIGIBILITY CRITERIA :- For the purpose of this particulars contract bidder shall have to meet the
following eligibility criteria as minimum. In case of failure to upload these documents tender may be rejected.
These document are-
(2.1) The bidder should be in such business (as required for the tendered work) for a period of at least 3
(three) years at the time of bid opening in the same name and style. In order to support these, the bidder has to
submit- Self attested photo copies of purchase order and their commissioning/performance report.
(a) The Firm should have registered as a manufacturer or dealer in the same name and style for more than 3
(Three) years; In case firm is a manufacturer upload the registration document & incase Dealer upload
dealership document.
3. (b) Photocopy of the purchase order executed in the last 3(Three) years in same name and style. The firm
should have executed at least 3(three) Nos of tendered jobs for Supply, Installation, Testing &
Commissioning of the quoted equipment successfully preferably in the government/semi
government/PSU/Autonomous/co-operative dairies/Reputed Private organizations since last 3(three) years.
The firm should upload copy of performance certificates and copy of purchase orders issued by the
purchasers along with the Technical Bid or as mentioned in the conditions in particular item.
4. (c) The annual turnover of the firm should not be less than 50% of work value since last 3 years (out of last
3 years).
5. (d) The bidder should not be Black listed by any Federation/organization/institution/government or semi
government departments of states or GOI. Please submit Affidavit mentioning the same on Rs. 100.00
stamp paper. (e) The Firm should have their regional office or service center in North India Region.
2.2 The bidder should be registered under office of competent authority or under statuary bodies at the time of
bid opening in the same name and style. In order to support this the bidder has to submit:-
Copy of the Registration Certificate issued by the Registration of firm in case of firms of proprietary nature.
or
Copy of partnership deed in case of partnership firms. or
Copy of article of association in case of Pvt. Ltd. Companies. or
Copy of registration certificate for firms registered with NSIC/Central or State Govt. Department / Local
bodies for similar work. or
If the firm is a dealer of the equipment, please submit authorized Dealership letter for the current period.
2.3 The bidder annual financial turnover in the same name and style during any one of the last three years shall
not be less than 50% of tendered work cost. In order to support this, Certificate issued by Chartered
Accountant may be uploaded.
2.4 Bidder should have credentials for satisfactory performance for the last 3(three) year. To support this the
bidder has to upload :-
Purchase orders, along with Completion/Performance Certificate issued by government/semi
government/PSU/Autonomous/co-operative dairies/Reputed Private organizations during last 3(three) years.
Self attested photo copies of above defined documents should be uploaded in the Technical Bid.
2.6 Bidder's firm should be registered with GST. To support this bidder has to submit photocopy of GST
Registration Certificate duly renewed by the competent authority.
3.0 The bidder will post a supervisor at work site who is well qualified, trained and having sufficient experience
on the job. The supervisor will be assisted by a team of skilled and semi skilled technicians. The team along
with the supervisor must remain and work continuously on the site and report for the work on site within a
week of the receipt of materials at site or the information regarding readiness of site by the DUSS, otherwise
Federation will be at liberty to cancel the order, and assign the work to any other party at the cost and risk of
the bidder.
4.0 The bidder may be allowed to work round the clock in the interest of work on written request.
5.0 The material must be dispatched within the given time after the receipt of work order in minimum number of
lots.
6.0 The bidder will be responsible for timely payment of wages to his workmen latest by 7th of the following
month. In case there is any delay, Federation would be at liberty to make payment of wages to these workmen
on behalf of the bidder which will be adjusted form his bills. However this will be in no way reduce the
responsibility of bidder for payment of wages as per the labor laws in the state to which the contractor will be
solely responsible.
7.0 The bidder will submit fortnightly progress report in the prescribed Performa. The measurement of work done
would be jointly recorded by his supervisor and Federation site engineer and would be sent it along with the
progress report.
8.0 The bidder shall give all necessary personal superintendence during the execution of the work as long as
Federation engineer may consider it necessary. Any directions, explanations, instructions or notice given by
the Engineer-in- charge to the supervisor of the contractor shall be treated as there have been given to the
bidder himself.
9.0 The Site engineer/Engineer in charge of the federation, with the approval of the Managing Director, UCDF
shall have power to make any alternations or addition to, or substitutions in the original specification and the
contractor shall be bound carry out the work in accordance to the instructions which may be given to him in
writing signed by the Site engineer/Engineer in charge.
10.0 If the bidder or its employee shall break, deface or injure or destroy any part of a machine/building on which
they are working or if any damage shall happen to the machine/building while the work is in progress, from
any cause whatsoever, the bidder shall make the same good at his own expenses or in default, the Site
engineer/Engineer in charge of the Federation, may get the same repaired at the cost of the bidder and deduct
the expenses inured from his pending bills.
11.0 The bidder shall be liable to the provisions of any acts, regulations may therein relating to the workman and
the acts.
12.0 The bidder shall be responsible for all injury to persons or things and for all damages to structural parts, of
properties which may arises from the operations or neglect or him self or any of his sub-contractors
employees. The bidder shall indemnify the federation and held them harmless in respect of all and any
expenses arising from any such injury or damage to persons or property as foresaid and also in respect of any
claim made in respect of injury or damage under any Acts of Government, or otherwise and also in repeat of
award of compensation of damage consequent upon such claim.
13.0 The bidder shall indemnify the management whether under the workman‟s compensation Act, or any other
statute in force during the currency of the contract or any common law in respect of any employee of the
contractor or any sub-contractor.
14.0 The bidder may authorize in writing any employee of the bidder to exercise all or any of the powers vested in
him under this contract with intimation to the management in writing.
15.0 The equipment repaired/supplied by the contractor should be guaranteed by him for satisfactory performance
for a period of 12 month from the date of repairs/supplies. You will undertake to repair/replace the defective
parts-free of charge in case of defects/faulty operation during the guarantee period.
16.0 Bidder will submit the design and complete construction details with drawing or all equipments, etc, before
undertaking their fabrication. Provision of future expansion would be kept in all electrical switch boards,
control panels etc, you will also submit the layout of electrical cables, piping etc, to be laid in the plant.
17.0 In the event of awarding sub- contract to any of the parties by the bidder for the manufacture/supply/erection
of any part/spares/components that will be used in the order equipment, the contractor mist furnish details
about his sub-contractor their experience, specialization etc. The sub contract can be awarded by the
contractor only after obtaining written approval by federation. In the event of sub-contract also, the prime
fascia responsibility rests on the contractor regarding quality, quantity, guarantee and warranty of the
materials supplied work done by the sub-contractor.
18.0 The federation may at any time, by notice in writing, summarily terminate the contract without compensation
to the contractor is adjudge insolvent, in case of company is would up voluntarily by the order of court or a
receiver or the contractor commits any breach of contract herein specifically provided for.
19.0 Force majeure clause: The terms and conditions mutually agreed upon shall be subject to force majeure
clause as noted as: “Neither the bidder nor the federation shall be considered in default in performance of its
obligations hereunder, if such performance is prevented or delayed because of war, hostilities, revolution,
civil commotion, strike, earthquake, epidemic, accident fire, wind, flood or because of any law, order
proclamation, regulation or ordinance of any government or of any act. Of God or any other causes whether
of similar or dissimilar nature, beyond the reasonable control of the party affected, should one or both the
parties be prevented from fulfilling his, their contractual obligations by state of force Majeure lasting
continuously for a period of six months the two parties should consult each other regarding the future
implementation of contract.
Manager Director
UCDF Ltd, Haldwani
UTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.,
Mangal Parao, Haldwani, Nainital
(B) SPECIAL TERMS AND CONDITIONS
S.N. Description
1.0 Work Experience: The Firm should have executed at least 3(three) nos in quantity of tendered work, of the
same nature & of equivalent amount in last 3 (thee) years. Please upload purchase order and their work
completion/performance certificate.
2.0 For any work partly done, payment shall be made at proportionately reduced rate as per assessment of the
engineer in-charge.
3.0 Price Escalation: The prices are fixed and any price escalation in rate what - so-ever, shall not be demanded by
you, except Govt. levies, which shall be permissible against furnishing of documentary proof for the same by
you. The bidder should take into account all fluctuations of the market as no claim shall be entertained on this
ground during the acceptance of the tender and the currency of the contract.
4.0 Basis of rate: The tendered rate shall be deemed for the complete item of work in all respects and shall include
all tools and plants, packing and forwarding, insurance, freight, carriage of materials to site, stacking and
removal charges of any rejected materials, GST/ all prevailing taxes in force from time to time, ie the rates
should be FOR site inclusive of all.
5.0 Liquidated damages: The work must be completely finished to the entire satisfaction of the Site
Engineer/Engineer-In-Charge UCDF, or his representative, within mentioned time from the date of receipt of
order failing for which penalty will be imposed at the rate of 0.5% per week subject to a maximum of 10% of
the total cost of work or part of it (in case there are independent works). The date of commencement of work
shall be such on which the date the purchase order is given to the bidder or it is mentioned in the work order
specifically. If there is any delay due to not availability of site by the DUSS to the bidder, the bidder will not be
responsible for such period of time. The availability of work site/ arrangements by the DUSS required if any
(necessary for completion of work but not in the scope of contractor) will be provided by the DUSS on time as
per bidder‟s request.
6.0 Arbitration: All disputes or differences, in respect of which the decision is not final and conclusive, shall on
the initiative of either party be referred to the arbitration order of prevailing cooperative society Act to the
Director Dairy Vikas Uttarakhand/Registrar Dairy Co-operative Societies Uttarakhand.
7.0 The tender Technical Bid documents are to be addressed to " Uttarakhand Cooperative Dairy Federation Ltd,
Mangal Parao, Haldwani (Nainital)" and should be submitted in sealed cover with the name of the tender notice
and name of the work on the cover. The sealed cover should also bear the name and full address of the bidder.
The tenders should be sent by the registered post/ speed post/ courier in sealed covers. UCDF will not accept
any excuse for non receipt of tenders, in time, due to loss or delay in postal services.
8.0 All the tenders should be submitted in two bid system i.e. Technical Bid and Financial Bid in tender portal.
9.0 Incomplete, irrelevant or conditional tenders are liable to be rejected. Tenders not submitted on proper forms i.e.
BOQ form, will not be considered.
10.0 Agreement: The successful bidder shall be required to enter into an agreement with the Uttarakhand
Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital), on non-judicial stamp paper of Rs.
100.00 Value, for execution of the work for which the tender has been accepted.
In case of Partnership firms, the Agreement must be signed by the partners or by the person holding power of
attorney on behalf of the firm. In the later case a only attested copy of the power of attorney must be submitted
to the UCDF. The partnership firms should enclose photocopy of the partnership deed and an attested copy of
power of attorney for signing.
11.0 Earnest Money Deposit : All bidders should deposit earnest money with the tender as per following details if
not specified in tender notice.:
(a) For cost of work up to Rs. 25.00 Lakh @ 3%
(b) For cost of work above Rs. 25.00 Lakhs @ 2% (minimum 75000.00)
All tender bids should be accompanied by earnest money deposit either in the form of a Demand Draft drawn on
any Nationalized Indian Bank/Scheduled Bank/reputed private Indian bank or any first class Foreign bank
operating in India, Term Deposit Receipt/ Fixed Deposit Receipt, Bankers Cheque issued by any Nationalized
Indian Bank/Scheduled Bank/reputed private Indian bank or any first class Foreign bank operating in India in
favor of Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital) payable at
Haldwani with the tender form. In general, the validity of EMD should be 90 days from the last date of validly
of the tender , but the period may be extended as per requirements.
All bidders may note that EMD submitted in the form of a cheque will not be considered. EMD may also be
deposited in the form of cash with the account section of the UCDF and cash receipt should be attached with the
tender.
Any tender bid which is not accompanied with the Earnest Money Deposit will be summarily rejected and no
exemption shall be granted to any of the bidders in this regard.
Note: The rebate or exemption in the EMD will be provided to the firms registered with Micro, Small &
Medium Industries Department Uttarakhand only as per provisions of Uttarakhand government order no:
261/VII-2-14/143-industries/2003, dated- 19.03.2014 or any amendment issued by the Government of
Uttarakhand only. Please attach a copy of the rule (issued by the government of Uttarakhand) under which such
exemption is claimed as documentary proof.
EMD of unsuccessful bidders would be returned within 120 clear days from the date of opening of the tender
bids. However, no interest shall be paid on EMD for the period during which it lies with the UCDF.
EMD of successful bidder will be kept as Work Completion Security for a period as mentioned in the
Uttarakhand Procurement Rules 2017.
12.0 16. Performance Security:
(i) To insure due performance of the contract, successful bidder shall be required to deposit and keep to be
deposited with the UCDF a sum equivalent to 10% of total contract value as Performance Security. The
performance security may be furnished in the form of account payee Demand Draft/ FDR/TDR/Bank Guarantee
in an acceptable form safeguarding the organization‟s interest in all respects.
(ii) Performance security should remain valid for a period of 60 days beyond the date of completion of all
contractual obligations of the bidder, including guaranty obligations in the guaranty period , which is 1 (one)
year from the date of successful trial & commissioning of the equipment.
(iii) EMD/Bid security should be refunded to the successful bidder on receipt of performance security.
(IV) Performance Guaranty Period/Defect Liability Period: This period will be 1 (one) year from the date of
successful trial and commissioning of the equipment/plant. The bidder should be responsible for removal of any
defects free of cost in this period. After this period, the bidder will be responsible for removal of defect on
payment basis ie. After sales services will be provided by the bidder well in time. Or as mentioned in the special
conditions for particular item.
13.0 Work Security Deposit: The successful bidder shall be required to deposit and keep to be deposited
with the UCDF a sum equivalent to 5% of total contract value as work security deposit within 15 days
from the date of signing of the contract. The EMD deposited by the bidder will be adjusted in the
security deposit. This security deposit shall be released to the contractor after supply of the Material as
per specifications in good condition and its verification at the work site. However no interest shall be
paid to the contractor on the security deposit. In case of any delay occurred, or in the event of
cancelation of contract due to non compliance with any terms & conditions of this contract by the
contractor, the work security deposit is liable to be forfeited by UCDF.
14.0 All work shall be executed strictly in accordance with the General Specifications of the equipments.
15.0 The Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani shall not be responsible for supply
of any material.
16.0 When the tender is accepted, the contractor shall have to notify the names of two of his authorized
representatives, of whom will have to be always available at the site of the work.
17.0 For steam and water installations, the contractor will have to employ C.I.B.'s licensed persons if he is not a
licensed repairer himself.
18.0 Any claim during the periods of contract for extra items etc. will be submitted in writing within a week of such
claim having arisen failing which the claim may not be entertained.
19.0 All materials brought for use of the work shall have to get approved by the engineer in charge before actual use.
20.0 Samples of all items of work to be executed will have to be got approved by the engineer in charge, before
execution.
21.0 The site will be cleared by the contractor of all surplus or waste material, dirt, debris etc. on completion of the
work for which no extra payment will be made.
22.0 The contractor will have to make his arrangements for tools and equipments for all works.
23.0 The total value of the tender should be mentioned in the tender offer appended hereto which has to be submitted
along with the tender.
24.0 An attested copy of the latest trade tax registration, service tax registration should be enclosed with the tender.
25.0 Charges for erection and commissioning should be indicated clearly & separately, if applicable.
26.0 Validity of Tender: The bidder are requested to keep their offer open for 90 (ninety) days from the date of
opening of the tenders. If any bidder withdraws his tender before the expiry of the said period, the UCDF may
allow withdrawal but in such case the EMD deposit by the bidder may be forfeited. If the federation does not
allow the withdrawal and accept the tender and the bidder fails to perform his part of the contract, the EMD
deposited by the bidder shall be liable to be forfeited besides other consequences of breach of contract.
27.0 The tenders should be accompanied by the technical details and drawings of the materials, if applicable.
28.0 If subsequent to the submission of the tender offer, the bidder alters or modifies contents of his tender, which are
not acceptable to the UCDF, the tender shall be deemed to have been withdrawal by the bidder.
29.0 Payment for supply, installation, testing and commissioning contract:
(i) 30% advance on acceptance of the order on signing of the agreement, against submission of the Advance
Bank Guarantee as per terms of the contract/ purchase order issued by any nationalized Indian bank/scheduled
bank/reputed private Indian bank or first class foreign bank operating in India for 36% value of the
contract/purchase order value (30% advance payment and 20% interest on the advance amount ), valid for a
period of 3 months from the date of receiving the advance payment.
(ii) 50% payment of the contract/purchase order value after safe receipt of the good at site and material
verification at site.
(iii) 10% payment of the contract/purchase order value on completion of the erection of the items.
(iv) 10% balance payment on trial and commissioning of the plant against Performance Bank Guarantee of 10%
of the contract/purchase order value, valid for a period of 12 months (Performance Guarantee Period) from the
date of successful commissioning of the plant, issued by any nationalized Indian bank/Scheduled Bank/reputed
private Indian bank or first class foreign bank operating in India.
* If the site clearance is not given by the expiry date delivery-erection schedule as per the contract/ purchase
order, balance 25% payment may be made against a Bank Guarantee of an equivalent amount issued by any
nationalized Indian bank or first class foreign bank operating in India valid for a period of 12 months.
II- For erection/service/overhaul component only:
(i) 30% advance on acceptance of the order on signing of the agreement, against submission of the Advance
Bank Guarantee as per terms of the contract/ purchase order issued by any nationalized Indian bank/ Scheduled
Bank/reputed private Indian bank or first class foreign bank operating in India for 12% value of the
contract/purchase order value (10% advance payment and 20% interest on the advance amount ), valid for a
period of 3 months from the date of receiving the advance payment.
(ii) 55% payment of the erection/service/overhaul of the equipment on group basis.
(iii) 15% balance payment on trial and commissioning of the plant.
III- For Supply Items only:
(i) 90% payment of the cost of the material will be paid to the party after safe receipt of the materials in store at
site and material verification.
(ii) 10% balance payment shall be made to the firm against submitting the performance security/ security deposit
which may be in the form of Performance Bank Guarantee of 10% of the contract/purchase order value, valid
for a period of 12 months from the date of supply of the material , issued by any nationalized Indian bank or
first class foreign bank operating in India.
30.0 Any statutory approval from the local government authority‟s viz. Chief Boiler Inspector, Electrical Inspector,
Factory Inspector etc, shall be obtained by the contractor. The bidder shall have to attach with the tender
certificates from competent authorities of having similar works done, during previous years.
31.0 Federation has the right to reject any or all the tenders without assigning any reason.
32.0 The bidders are advised to see the site of work before tendering.
Mode of payment:- Payment for the work executed, in part or full, shall be made through Multi city
cheques/RTGS/ DD by UCDF Ltd/DUSS for which bank charges will be borne by you. The bills should be
issued in the name of “concerning DUSS Ltd”, in A/C of U C D F, Ltd, Haldwani or as per instruction given in
the Purchase Order.
33.0 General Membership: The successful bidder will have to deposit Rs. 100.00 as membership with the UCDF.
This will be one time general membership fee. If any bidder has already deposited this amount once, he need not
to deposit the money in future.
34.0 Tender Fees: The bidder will have to deposit the tender fees as mentioned in NIT.
35.0 Technical Specification: The technical specification of individual machine/equipment will be given in the NIT.
Any other special conditions/eligibility criteria may also be mentioned in the Technical Specification for the
particular machine/equipment. The successful bidder will have to follow the specifications.
36.0 Any Government order, issued by the Uttarakhand Government, from time to time, will be binding to both
parties and similarly tender conditions will be amended.
Manager Director
UCDF Ltd, Haldwani
Chapter-4:
Technical Specifications
And
Scope of Work
ITEM-1
FTIR technology based milk analyzer
Technical Specification-
1. Application:
a) The equipment should be used for analysis of milk and milk products, adulteration
screening and quality determination of raw, intermediate and processed milk.
b) Products to be analyzed: Milk (Raw and processed), Cream, Whey and Yoghurt and ice cream
mixes.
2. Equipment shall be capable of analyzing at least below parameters in the range provide:
a) Fat (Up to 50 % or higher)
b) Protein (Up to 7 % or higher)
c) Lactose (Up to 7 % or higher)
d) Total solids (Up to 55 % or higher)
e) Solids not Fat (To meet the product requirement as per Sr. No. 1)
The above are the minimum performance criteria of equipment. However, measurement
ranges should fulfill the compositional criteria for the products outlined at Sr. No. 1.
The additional parameters like Total Acidity / Density / FPD / FPA/ Citric Acids / Casein /
Urea / Glucose / Galactose / True protein / NPN / pH etc. which could be analyzed by
the equipment should be indicated by the bidder along with the range of analysis. 3. The equipment should be supplied with all required calibrations for the products at Sr. No.
1. It shall have the provision to upgrade / modify from time to time, if needed.
4. Equipment should be provided with a standard pre-calibrated module for screening of
adulterants like
a) Ammonium Sulphate
b) Detergent c) Glucose
d) Maltose
e) Melamine
f) Salt
g) Sodium Carbonate
h) Sodium Citrate
i) Sorbitol j) Starch k)
Sucrose
1) Urea m) Vegetable Oils when mixed with Chemical Emulsifiers
n) Formaldehyde
5. In other products, equipment shall be able to analyse the following
parameters:
1) Milk : Fat, Protein, Total Solids, lactose, SNF
2) Yoghurt : Fat, Protein, Total Solids
3) Whey : Fat, Protein, Total Solids, lactose
4) Cream : Fat, Protein, Total Solids, SNF
5) Ice cream : Fat, Protein, Total Solids, SNF
6. Method Set Up: It would be a responsibility of the bidder to set up all
the methods in different products and standardize the instrument for
work after proper verification.
7. The equipment should be based on FTIR technology and should follow
IDF (International Dairy Federation) standard 141 / ISO 9622 / AOAC
Official Method 972.16.
8. The equipment should be supplied with networking software along with
all necessary accessories to transfer data to client server.
9. The equipment software should have the quality control features for
monitoring instrument stability and status.
10. The equipment should comply with international safety guidelines.
Certificate of these shall be submitted. 11. Technical requirements
a) Accuracy : ≤ 1% CV on major milk components for different
varieties of milk
b) Repeatability : ≤ 0.25% CV on major milk components
c) Analysis time : Maximum 40 seconds per sample for milk
d) Sample Volume : Lees than or equal to 10 ml
e) Sample Temp : Approx. 5 - 42• C or wider on both sides
f) Cleaning : Should be Automatic and Programmable
g) Optical System : Should be adequately sealed and protected
12. Vendor should provide branded PC and suitable printer for equipment
operation for sufficient data storage, speed and ease of operation.
Sufficient ports for transferring online data and support data
transmission should be available.
Indicative specifications of PC are given below and which should be
upgraded to meet the equipment requirement, if needed.
• 1 GHz CPU speed
• 8 GB RAM
• 64 GB free disk space
• NTPS File system
• 4 x USB connector
• 1 GB Ethernet
• DVD R/W Drive
• Windows 7, either 32 Bit or 64 Bit versions
13. Consumable and Accessories: Equipment should be supplied along with appropriate
reagents, consumables, spares and accessories for routine operations for approximate
analysis of 20000 samples during the warranty period.
The requirement of these supplies for samples would be given to bidder on six
monthly basis or on mutually agreeable dates.
14. Training: Basic training on operation/maintenance to be arranged by the bidder after
installation of the equipment along with calibration development to be done for
parallel/alternate milk products. The advance training on these should be conducted as per
the request from end user, on mutually agreeable dates. The equipment should also be
supplied with user manuals required for installation and training.
15. Warranty: Equipment shall be supplied with minimum a warranty of one year from the date
of installation. Bidder should undertake on site minimum two preventive maintenance visits
during the warranty period apart from the breakdown visits. Warranty would apply to all the
accessories supplied by bidder.
Bidder shall provide service within 48 hrs after registering the complaint during
warranty and AMC period.
Warranty extension: If equipment has been down for more than 30 days due to
malfunctioning of the any part supplied by bidder or want of spares/ consumable, warranty
would be extended.
16. Demonstration and Evaluation
Purchaser reserves the right to verify the performance of equipment at any stage of
purchase process. The bidder are requested to arrange all the pre-requisite timely for
successful demonstration and evaluation.
17. Compliance
The reference / traceability of compliance information in the offer shall be clearly
specified with supporting documentary evidences. The offer with incomplete/untraceable
information may not be considered. Any type of unwarranted canvassing for selection of
instrument may lead to rejection of the offer.
18. No offering of refurbished / assembled / demo modules: No part of the offered
equipment shall be refurbished or used in demonstration purpose. Kindly submit
undertaking.
19. The AMC charges for two years after the expiry of warranty period shall be
quoted separately.
20. It is the responsibility of vendor to supply a complete solution / unit for the analysis.
21. Vendor should be able to supply all the spares / consumable required for repair
for at least 8-10 years after installation.
22. The vendor should have few installations, at least 2 (two), in major
dairies/laboratories of the country and has demonstrated satisfactory
performance of the equipment to the concerned stakeholders.
ITEM-2
Digital BOD Incubator
Technical Specification-
S.No Specification Description
1 Material Of construction Interior Cabinet –SS 304 & Exterior Cabinet: MS Powder
Coated
2 Internal Dimensions
W*D*H(mm)
500*500*700
3 Display Control Microprocessor Based PID Control Of Accuracy +_ 0.1 0 C by
Using PT app Sensor
4 Temperature Range 50 C to 60 0 C Accuracy : +_ 1.0 0 C
5 Platform Size SS Platform Size with 425*425 mm
6 Exceptional Uniformity 20-200 orbital strokes per min.(without load)
7 Safety Controller Motorized blower at back side of the chamber develops unique
air flow system which ensures maximum uniform temperature
8 Observation Digital safety controller provided to cut off heater above 70 0 c.
9 Samples Viewing Built in lighting attachment with low wattage CFL Lamp
Provided with External switch on the front panel
10 Refrigeration CFC Free Compressor utilizing R134a Eco –friendly
refrigeration.
11 Mains Power Operates on 230 V Ac Single Phase 50Hz.
12 Capacity 175 Ltr
13 Digital Speed Indication Yes
ITEM-3
Digital PH Meter
Technical Specification-
S.No Specification Description
1
pH Range: 0-00 to 14.00 pH
Resolution: 0.01 pH
Accuracy: +- 0.01 pH
Calibration Points: Up to 3
Buffer Sets: USA, NIST
2 Temperature Range: 0 to 100 0 C
Resolution: 0.1 0 C
Accuracy: +_ 0.3 0 C
3 Meter Features Temperature Compensation: ATC/MTC (0 to 100 0 C)
Input: BNC , Phono
Power Requirements: 9 V DC Adapter, 500 mA (220 VAC)
4 Dimensions (L*W*H): Weight 23*18*6 cm; 570g
40*26*9 cm; 1200g
ITEM-4 Digital BR Meter (Automatic Refractometer)
Technical Specification-
S.No Features Description
1 Wide measurement range of 0.00 to 95.00%
2 High accuracy of ±0.05%
3 Automatic Temperature Compensation (ATC) from 5 to 40°C
4 Four sugar concentration scales : Brix, inverted sugar, HFCS-55 (High
Fructose Corn Syrup) and HFCS-42 (High Fructose Corn Syrup)
5 Featuring a second measurement mode designed to continuously take
measurements and display an accurate value once readings are stabilized,
thus allowing for solutions above or below room temperature to be measured
with confidence
6 Printer and Computer outputs through RS-232C Communication
7 Three-button design (ZERO, START, and SCALE) for simple, efficient
operation
S.No Specification Description
1 Measuring
system
Optical refraction critical angle detection system
2 Measurement
items
_ Brix (Automatic Temperature Compensation)
_ Inverted sugar concentration (Automatic
Temperature Compensation)
_ HFCS-55 (High Fructose Corn Syrup) (Automatic
Temperature Compensation)
_ HFCS-42 (High Fructose Corn Syrup) (Automatic
Temperature Compensation
3 Measurement
range
_ Brix: 0.00 to 95.00%
_ Inverted sugar concentration : 0.00 to 95.00%
_ HFCS-55 (High Fructose Corn Syrup) : 0.00 to
95.00%
_ HFCS-42 (High Fructose Corn Syrup) : 0.00 to
95.00%
4 Minimum _ Brix: 0.01%
indication _ Inverted sugar concentration: 0.01%
_ HFCS-55 (High Fructose Corn Syrup) : 0.01%
_ HFCS-42 (High Fructose Corn Syrup) : 0.01%
_ Temperature: 0.05°C
5 Measurement
accuracy
_ Brix (on measurement of sucrose) : ±0.05%
_ Inverted sugar concentration: ±0.05%
_ HFCS-55 (High Fructose Corn Syrup) : ±0.05%
_ HFCS-42 (High Fructose Corn Syrup) : ±0.05%
_ Temperature: ±0.05°C
6 Repeatability _ Brix: 0.01%
_ Inverted sugar concentration: 0.01%
_ HFCS-55 (High Fructose Corn Syrup) : 0.01%
_ HFCS-42 (High Fructose Corn Syrup) : 0.01%
7 Temperature
compensation
range
5.00 to 40.00°C
8 Temperature
indication accuracy
±0.10°C
9 Environmental
conditions
Ambient temperature: 5 to 40°C
Ambient humidity: Max. 90%RH
Ambient altitude (Above sea level): Max. 5,000m
10 Display method LED
11 Printer output Digital Printer DP-22 (A)(optional) is used.
Output system: RS-232C
Printing items: Either Brix or concentration, and
sample No.
12 Computer
communication
Communication system: RS-232C
Output item: Either Brix or concentration
Input items: Zero setting and measurements can be
started from the computer.
13 Zero setting Zero is to be set with distilled water.
14 Light source LED (D line wavelength approximation)
15 Material _ Prism: optical glas
s _ Sample stage: SUS316
16 Input power supply AC100 to 240V, 50/60Hz
17 Power
consumption
15VA
18 Size and
weight
Refractometer: 12×27×9cm, 2.0kg (main unit only)
AC adapter: 10.5×17.5×4cm, 0.7kg
19 International
Protection Class
IP64 (Excluding AC adapter)
Dust-tight and protected against splashing
water.
Chapter- 5: Price table
This is an online tender and all the Rates are to be filled online in the
prescribed format.
Chapter-6: General format for Agreement
(Contract Agreement)
(ON NON JUDICIAL STAMP PAPER OF RS. 100/-)
This agreement made the ….day of ……..20... between Uttarakhand Co-operative Dairy Federation Ltd, Mangal Parao,
Haldwani (Nainital) there in after called „Purchaser‟ on the one part and M/s………………………
(Hereinafter „the Supplier‟) on the other part.
Whereas the purchaser is desirous that certain Goods and ancillary Services should be provided by the supplier. Viz.
…………………….. (Brief description of Goods and services) and has accepted a bid submitted by the supplier in
response to the purchaser‟s Bidding Document Reference………………………………………..for the supply of these
Goods and Services in the sum of Rs………………………………… (Rupees………………………………………….).
(Hereinafter “the Contract Price”).
Now This Agreement Witnesses as Follows:
In this agreement and expression shall have the same meaning as in the terms and conditions and in section III
& Section IV in the above referred Bidding Document.
The following documents shall be deemed to form and be read constructed as part of this agreement. viz.
a. the offer and the price schedule submitted by the supplier;
b. the schedule of requirement/list of items and the technical specifications in Sections V and VI in the
above referred Bidding Document.
c. The terms and conditions in section III and IV in the above referred Bidding Document.
d. The Purchaser‟s Purchase Order No………………………….no……………
……………………………date ……………………..
In consideration of the payments to be made by the purchaser to the supplier as hereinafter mentioned,
the supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects there
in conformity in all respects with the provisions of the Purchaser‟s purchase order and Bidding Document.
The purchaser hereby covenants to pay the supplier in considerations of the provisions of the Goods and
Services and the remedying of defects therein, the Contract price or such other sum as may become payable
under the provisions of the purchase order at the times and in the manner prescribed in the purchase Order and
Bidding Document.
In Witness where of the ratios here to have caused this agreement to be executed in accordance with
their respective laws the day and year first above written.
Signed, Sealed and Delivered by the said
…………………………………….
(For the Purchaser) in the presence of
…………………………………………
Signed, Sealed and Delivered by the
said……………………………………...
(For the Supplier) in the presence
of:……………………………………………
Chapter-7: General formats for use of the bidders/suppliers.
ANNEXURE”A”
TENDER ACCEPTANCE LETTER
(To be given on Company Letter Head) Date:
To,
______________________
______________________
______________________
______________________
Sub: Acceptance of Terms & Conditions of Tender.
Tender Reference No: ________________________
Name of Tender / Work: -
________________________________________________________________________________________
________________________________________________________________________________
Dear Sir,
1. I/ We have downloaded / obtained the tender document(s) for the above mentioned „Tender/Work‟ from the
web site(s) namely:
__________________________________________________________________________________
__________________________________________________________________________________
as per your advertisement, given in the above mentioned website(s).
2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from
Page No. _______ to ______ (including all documents like annexure(s), schedule(s), etc .,), which form part
of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organizations too have also been taken
into consideration, while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) /
corrigendum(s) in its totality / entirety.
5. In case any provisions of this tender are found violated , then your department/ organization shall without
prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full
said earnest money deposit absolutely.
Yours Faithfully,
(Name & Signature of the Bidder, with Official Seal)
ANNEXURE „B‟
(Affidavit of Non blacklisted firm )
(AFFIDAVIT ON A NON JUDICIAL STAMP PAPER OF RS. 100/ -)
I, _______________________ sole proprietor/partner/authorized signatory of M/s.__________
_____________________________sole proprietorship/partnership firm/public/private limited company having its
principal place of business/ registered office at............................................. ..................................(Full Address) do
hereby solemnly affirm and declare as under:-
13- That I hereby confirm and declare that my/our firm/company M/s............................................ is not
blacklisted/delisted or debarred with any company of Private/Public Ltd. or Government
Company/Semi Govt. deptt. from participating in the tender as on date.
14- That I hereby confirm and declare that my/our firm/company M/s............................................ is /are
not involved in any illegal activity and/or not charge sheeted for any criminal act of theft and/or any
other essential commodity during last five years.
15- That I further undertake that in case any of the facts sworn in as mentioned above and any particulars
mentioned in our application is found other-wise or incorrect or false at any stage, my/our firm/
company shall stand debarred from the present and future tenders of the Uttarakhand Co-operative
Dairy Federation Ltd. and its associates Milk Union. Besides, Uttarakhand Co-operative Dairy
Federation Ltd shall be entitled to take all such actions as may be deemed fit including termination of
contract, if awarded, without any claim for any compensation whatsoever on account of such
premature closure of the contract.
16- I know that to swear a false affidavit is crimes under the law and with such knowledge only I have
swear this Affidavit. I shall be responsible for any false statement. (Signature of the Proprietor/ Managing Partner/Director with Seal)
DEPONENT
Verified at ......................... on.....................that the contents of paras 1 to 4 of this affidavit are true and correct and no
part of this is false and nothing material has been concealed or falsely stated therein.
(Signature of the Proprietor/ Managing Partner/ Director with Seal)
DEPONENT
(Signature & Seal of Notary)
ANNEXURE „C‟
(Form of Bank Guarantee against Advance Payment)
(ON NON JUDICIAL STAMP PAPER OF RS. 100/-)
Bank Guarantee No.
13- In consideration of the Uttarakhand Co-operative Dairy Federation Mangal Parao Haldwani there in after
called the UCDF having agreed to grant an advance of Rs……………………………… ……
………….(Rupees…… ………………………………… …………… …….only) to M/s terms and
conditions of an contract/purchase order no………………..dated…………… made between the UCDF
and M/s ……………………………………for the supply erection/commissioning (hereinafter called the
said contract/purchase order) on production of a bank guarantee for Rs……… …… … …… ..( see note 2
below)
(Rupees…………………………………………only)we…….………………………………………………
……… (Hereinafter called the bank) do hereby undertake to pay the UCDF an amount not exceeding Rs..
…………………………………….. (Rupees……………………………………only) against any
loss/damage caused to or suffered would be caused or suffered by the UCDF by reason of any breach by
the said supplier(s) of any of the terms and conditions contained in the said contract/purchase order. 14- We,……………………….. do hereby undertake to any the amounts due and payable under this guarantee without
any demur merely on a demand from UCDF stating that the amount claimed is due by way of loss or damage caused
to or would be caused to suffered by the UCDF by reason of any breach by the said supplier (s) of any of the terms
and conditions contained I in the contract/purchase order, or by reason of the supplier (S) failure to perform the said
contract /purchase order any such demand made on the Bank shall be conclusive as regards the amount due and
payable by the Bank under this guarantee shall be restricted to an amount not exceeding
Rs………………………(Rupees……………………………only).
15- We,………………………………………….., further agree that bthe guarantee herein contained shall remain in full
force and effect during the period that would be taken for the performance of the said contract/purchase order and
that it shall continue to be enforceable till all the dues of the UCDF , under, or by virtue of the said
contract/purchase order have been fully paid and its claims satisfied or discharged or till the UCDF certifies that the
terms and conditions of the said contract/purchase order have been fully and properly carried by the said supplier (s)
and accordingly discharge the guarantee unless a demand or claim under this guarantee made an us in writing on or
before ……………………………………., we shall be discharged from all liability under this guarantee therefore.
16- We,…………………………………….,further agree with the UCDF that the UCDF shall have the fullest liberty
without our consent and without affecting in any manner our obligation hereunder to vary any of the terms and
conditions of the said contract/purchase order to extend time of performance by the said supplier from time to time
or to postpone for any time or from time to time any of the power exercisable by the UCDF, against the said supplier
and to forbear or enforce any of the terms and conditions relating from our liability by reason of any such variation,
or extension or for any fore bearance, act of omission an the part of the UCDF, or any indulgence by the UCDF, to
said supplier or by any such matter or thing whatsoever which under the law relating to sureties would but for this
provisions have effect of so relieving us.
17- We………………………..lastly undertake not to revoke this guarantee during its currency except with the previous
consent of the UCDF in writing.
18- Not withstanding anything herein above the liability of the Bank Guarantee is restricted tp Rs………………….
(Rupees………………………………. only). The Guarantee shall remain in force till the
…………………………….19 unless the guarantee is renowned or a claim is preferred against the bank within three
months from the said date all rights of the UCDF under the guarantee shall cease and the bank shall be released and
discharged from all liabilities hereunder.
Place: ……………………… (Signature)
Date: CODE NO
Note: -
1- Suppliers should ensure that seal and code no. of the signatory is put by the bankers before submission bank
guarantees.
2- The value of Bank guarantee shall be 36% of the order value.
ANNEXURE „D‟
(Performance Bank Guarantee)
(ON NON-JUDICIAL STAMP PAPER OF RS. 100.00)
Bank Guarantee No. Dates:
This deed of performance guarantee made this……..day of …………..200… (Two thousand ...…) by (Name and
address of the Bank) (herein referred to as the Bank) which expression shall unless repugnant to the context or
meaning thereof includes its legal representative, successors and assigns and the Uttarakhand Co-operative Dairy
Federation Ltd, Mangal Parao, Haldwani (Nainital) (hereinafter referred to as the federation) which expression shall
unless repugnant to the context or meaning thereof includes its legal representatives successors and assignees.
Whereas, Federation/DUSS has awarded a contract and purchase order bearing
No…………………………………………….. Dated…………………………….. On M/s.
……………………………………………… (Name and address of the party) hereinafter referred to as the “Supplier”)
for the supply/supply erection and commissioning of performance guarantee in the form of a Bank guarantee to the
Federations in terms and conditions of the Bidding Documents and the Contract which will be kept veiled up to period
should be till end of warranty period). And whereas, the bank guarantee (The constituted agent and officer has already
read and understand the contract made between the Board and the Supplier.
In consideration of the Federation having agreed to award the contract/purchase order on the supplier,
we…………………………………. (Name of the Bank), do hereby guarantee, undertake, promise and agree to with
the Federations its legal representatives, successors and assignees that the within named (name of the supplier their
legal representatives and assignees will faithfully perform and fulfill everything within the Bidding Document and the
contract/purchase order on their part to be performed or fulfilled, at the time (time being the essence of the contract)
and in the manner there in provided, do all obligations there under and we further undertake and guarantee to make
payment to the Federations of Rs. …………………………………….( Rupees ……….. ………………………… only)
being the 10% of the contract value in case the supplier, their legal representatives and assignees do not faithfully
perform and fulfill everything within the Bidding Documents and the contract/Purchase order on their part to be
performed or fulfilled, at the time and in the manner therein provided and do not willfully and promptly do all
obligations there under.
In case the supplier fails to perform or fulfill the contract/Purchase Order as per the terms and conditions agreed
upon the Federation is entitled to demand an amount equal to 10% of the Control value from the supplier and the
demand made by the Federation by itself will be conclusive evidence and proof that the Supplier has failed to perform
or fulfill his obligations and neither the Supplier nor the Bank will be entitled to raise any dispute regarding the reason
for the failure of performance or fulfillment, on any ground .
We, (name of the Bank), do hereby undertake to pay an amount equal to 10 % of the Order value,
being the amount due and payable under this guarantee without any demur, merely on a demand from the Federation
stating that the amount claimed is due by way of non-performance of the contractual obligations as aforesaid by the
supplier or by reason of the Supplier‟s failure to perform the said contractual commitments/Purchase order, any such
demand made on the Bank shall be conclusive as regards the amount due any payable by the Bank under this guarantee.
However, our liability under this guarantee shall be restricted to an amount not exceeding
Rs……………………………… (Rs…….. …………………………………………..only) being the amount equal to
10% of the total order value. We (name of the Bank), further agree that the performance guarantee herein contained
shall remain in full force and effect for a period of …………calendar month from the date of Bank Guarantee ( the
period should be till end of warranty period) and till the Federations certifies that the terms and conditions of the said
contract/purchase order have been fully and properly carried out by the said Supplier and accordingly discharge the
guarantee, unless a demand or claim under this discharged from all liabilities under this performance guarantee
thereafter.
Uttarakhand Co-operative Dairy Federation Ltd. Mangal Parao, Haldwani
[email protected], Website-www.ucdfaanchal.org, Fax-05946-255867
Corrigendum
Tender Reference No- 22/UCDF//2020-21, Date 06.06.2020
With reference to above Tender Reference Number, there is some Updates/correction in tender terms
condition, which will be replaced to existing or added for the same non-existing clause for respective tender
id. Bidder must keep in mind these Updates/ correction before submitting tender bid, which are given below -
1- Instruction for Technical Bid Document Submission- Due to some technical error currently bidder
can upload only .Jpg file format in Technical bid document upload section.
So bidder need to send these Technical bid documents hard copy through courier/Post before
the last date of tender bid submission. If the bidder technical document doesn‟t receive at our side
before said Submission time, he may disqualify in technical bid.
2- Tender Updated Schedule-
1 Tender Notice no. 22/ UCDF/2020-21, Date- 06.06.2020
2 Last Date & Time for upload of
Tender Bids
27.06.2020 up to 05.00 PM
3 Last Date & Time for Receive Tender
Technical Bid Document at Office
28.06.2020 at 05.00 AM
4 Time & Date of Opening of Tender-
(a)Technical Bids
29.06.2020 at 11.00 AM
5 Time & Date of Opening of Tender-
(a)Financial Bids
Will be notified after opening of
technical bids.
3- Liquidated damages/Penalty Clause: The work must be completely finished to the entire
satisfaction of the Site Engineer/Office-In-Charge UCDF/MilkUnion, or his representative, within
mentioned time from the date of receipt of order failing for which penalty will be imposed at the rate
of 0.5% per week subject to a maximum of 10% of the total cost of work or part of it (in case there are
independent works). The date of commencement of work shall be such on which the date the purchase
order is given to the bidder or it is mentioned in the work order specifically. If there is any delay due to
not availability of site by the DUSS to the bidder, the bidder will not be responsible for such period of
time. The availability of work site/ arrangements by the DUSS required if any (necessary for
completion of work but not in the scope of contractor) will be provided by the DUSS on time as per
bidder‟s request.
All other terms and conditions will remain unaltered.
S/d
Authorized Officer