mtubatuba municipality
TRANSCRIPT
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MTUBATUBA
MUNICIPALITY
REVISED SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN (SDBIP) FOR 2020/2021
1
Table of Contents
1. FOREWORD BY HIS WORSHIP THE MAYOR .................................................................. 2
2. INTRODUCTION BY THE MUNICIPAL MANAGER ............................................................ 3
2.1 VISION, MISSION, AND CORE VALUES .................................................................... 4
2.2 LEGISLATIVE MANDATE ............................................................................................ 5
2.3 SDBIP PROCESS........................................................................................................ 5
2.3 STRATEGIC OUTCOME ............................................................................................. 6
3. WARD INFORMATION ....................................................................................................... 7
3.1 DEMOGRAPHIC PROFILE ............................................................................................. 7
4. MONTHLY PROJECTIONS OF REVENUE TO BE COLLECTED BY SOURCE ................. 7
5. QUARTERLY PROJECTIONS OF SERVICE DELIVERY TARGET AND PERFORMANCE
INDICATORS FOR EACH VOTE ..............................................................................................10
6. MONTHLY PROJECTIONS OF OPERATING CAPITAL EXPENDITURE AND REVENUE
FOR EACH VOTE .....................................................................................................................29
6.1 OPERATIONAL BUDGET ...........................................................................................31
6.2 CAPITAL BUDGET .....................................................................................................31
7. THREE YEAR DETAILED CAPITAL WORKS PLAN..........................................................32
2
1. FOREWORD BY HIS WORSHIP THE MAYOR
This revised SDBIP is read in conjunction with the 2020/2021 Integrated Development Plan
(IDP) and adjusted budget. The reason is that the SDBIP is a working document that suggests
how the vision, mission, strategic objectives, and all municipal priorities in the IDP will be
reached with the available funding in the 2020/2021 financial year. The revised SDBIP indicates
how funds in this financial year are going to be spent to fulfil the needs of communities.
The implementation of service delivery Budget and Implementation Plan of the Organisation and
the Integrated Development Plan for 2020/2021 solely focusses on the strategic direction of the
municipal governance. This means that reliance on the Mtubatuba Service Delivery Budget and
Implementation Plan (SDBIP) increases as the roadmap of the processes and frameworks will
lead us towards realizing and achieving our strategic objectives.
The SDBIP gives the municipality an opportunity to commit it self in a form of actions that will be
measurable through performance assessments, by relying on our SDBIP which functions as the
benchmark of service delivery, the municipality will be able to ensure the accountability of the
administration and its officials to the residents of Mtubatuba.
I have no doubt that we will be guided towards greater service delivery excellence within this
term of office.
Signature Date
__________________________ _________________
3
2. INTRODUCTION BY THE MUNICIPAL MANAGER
The Revised Service Delivery and Budget Implementation Plan is influenced mainly by the
Adjustments Budget and the latest audit findings from In Internal Auditors in terms of targets
achieved and not achieved. The revised SDBIP assigns specific responsibilities that are in line
with the approved Budget and the Senior Managers will be quarterly assessed on their
performance against these pre-determined targets and objectives of the SDBIP. The
adjustments in the organizational 2020/2021 SDBIP were effected with regard to certain Key
Performance Indicator (KPI) to ensure that such are fully compliant with the SMART principle.
Service Delivery Budget and Implementation Plan (SDBIP) is a management, implementation
and monitoring tool that will assist the Mtubatuba Mayor, Councillors, Managers (Section 56),
and community to monitor the progress made on service delivery in the municipality.
The SDBIP complements and should be read together with the 2020/2021 multi-year budget
and the 2020/2021 Integrated Development Plan (IDP). It also takes into account other sector
plans such as the District Local Economic Development (LED) Plan. The SDBIP therefore gives
effect to the IDP and Budget of the municipality. The Budget in turn gives effect to the strategic
priorities of the municipality and is not a management or implementation plan. The SDBIP
serves as a contract between the administration, council and community expressing the goals
and objectives set.
The SDBIP brings together a number of strategic plans and documents to give high level
analysis of key deliverables against which there is assigned accountability and responsibility. It
provides basis for performance appraisal of the municipality as a whole for departments and
senior managers. It also provides staff with a clear sense of purpose of the corporate goals.
The Service Delivery and Budget Implementation Plan has to be prepared as required by the
Municipal Finance Management Act (MFMA) and the National Treasury circular which has been
issued identifying the key components. The key components for the basis of the outline of this
document are presented as follows:
Monthly projections of revenue to be collected for each source;
Monthly projections of expenditure (Operating and Capital) and revenue for each vote;
Quarterly projections of service delivery targets and performance indicators for each
vote
Detailed capital works plan broken down by ward over three years
4
2.1 VISION, MISSION, AND CORE VALUES
The vision, mission, core values and developmental priorities for the municipality is as follows:
VISION
To be a dynamic municipality, delivering quality services and responding to community
challenges by 2035.
MISSION STATEMENT
In order to achieve the above vision, Mtubatuba Local Municipality is committed to working with
it’s communities and stakeholders at large in:
Delivering basic services in a sustainable manner
Investing in new infrastructure
Creating conducive environment for economic growth & development
Encourage active citizenry and public participation
Maintaining the globally renowned heritage site and tourist destination through
environmental management
CORE VALUES
The Batho-Pele Principles are central to the operations of the Mtubatuba Municipality and, they
therefore, inform the relations and interaction between the Municipality and its customers,
community and other stakeholders. The following are the values upon which the Municipality
operates:
Professionalism;
Transparency;
Innovation;
Excellence; and
Integrity.
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2.2 LEGISLATIVE MANDATE
The Municipal Finance Management Act No. 56 of 2003 (MFMA) is geared towards ensuring
effective and efficient financial management and budgeting as a way of promoting
transparency, participation and accountability of municipalities The MFMA requires that
municipalities prepare a Service Delivery Budget and Implementation Plan (SDBIP) as a
strategic financial Management tool to ensure that budgetary decisions that are adopted by
municipalities for the financial year are aligned with their Integrated Development Plans.
Legislative Imperative In terms of Section 1(i) of the Local Government: Municipal Finance
Management Act of 2003 (MFMA), the SDBIP is defined as a detailed plan approved by the
mayor of a municipality in terms of section 53(1)(c)(ii) for implementing the municipality’s
delivery of services and the execution of its annual budget.
In terms of the MFMA, the process for the finalization of the SDBIP is that the Executive Mayor
is expected to approve the SDBIP within 28 days of the approval of the Budget. The Accounting
Officer (Municipal Manager) is required to submit a Final SDBIP to the Executive Mayor within
14 days of the approval of the Budget; and the Executive Mayor is required to make public the
SDBIP no later than 14 days after its approval.
In terms of Section 54 (1) (c) of the Local Government: Municipal Finance Management Act 56
of 2003 (MFMA), the Mayor must consider and, if necessary, make any revisions to the service
delivery and budget implementation Plan, provided that revisions to the service delivery targets
and performance indicators in the plan may only be made with the approval of the council
following approval of an adjustments budget. Further to that, it is legislated that the Mayor must
ensure that any revisions of the service delivery and budget implementation plan are made
public promptly.
2.3 SDBIP PROCESS
The Municipal Systems Act 32 of 2000 Section 25 and Section 53 (c) of the Municipal Finance
Management Act requires that the municipality must develop a Performance Management tool
which is commensurate with its resources and circumstance. The Service Delivery and Budget
Implementation Plan for 2020/2021 is developed as an implementation tool of the 5 year
municipal strategic document – the IDP. The SDBIP has a positive implication on service
6
delivery as it contains plans emanating from the IDP which are to be implemented over one
year. It enables monitoring and evaluation to occur as its implementation runs over a period of 1
year.
The IDP and Budget for the period: 2020/2021 was prepared and submitted for presentation to
Council on the 29 May 2020. The development of the Draft SDBIP 2020/2021 commenced
taking into account the Objectives, Indicators and Targets as encapsulated in the reviewed IDP
2020/2021.
The SDBIP took into cognisance the following:
Indication of monthly revenue projections by source
Quarterly expenditure projections
Projection of Service Delivery targets by all departments
Departmental performance indicators
The SDBIP 2020/2021 was presented to Council for noting on 29 June 2020 and that was still
within 28 days of final budget approval in line with the requirements of the MFMA.
2.3 STRATEGIC OUTCOME
Strategic planning is an inclusive process of making informed decisions setting future direction
about how to optimally attain established priorities, within allocated resources and time and be
able to monitor results overtime to move the organisation from the present to desired future. As
such planning is not an end to itself but a process that culminates into a written plan. This plan
provides a map and framework to guide the municipality to achieve specific set of objectives
and towards positive and progressive outcomes. In the main, the ultimate goal of strategic
planning is to increase municipality’s ability to serve and achieve its vision and mission.
For 2020/2021 the strategic planning session was not held therefore this document was
compiled using the strategic outcome of the session held in February 2019 where the Council
and Management had a Strategic Planning workshop, the purpose of the session was to set a
strategic framework that should guide planning, programme, project implementation, monitoring
and evaluation of municipal developmental objectives within the district, and also to serve as a
framework for the 4th generation IDP review of 2019/2020 FY. The other aim of the Strategic
Planning Session is also to inform the municipal structure (organogram) which is required to
provide support in terms of human capacity for the implementation of the strategy and also to
7
ensure that the structure is strictly in line to the municipal powers and functions in order to
enhance service delivery
Council and management resolved to retain the current Vision, Mission, and key Developmental
Priorities for implementation during the 2019/2020 financial year.
3. WARD INFORMATION
Within the Municipality area of jurisdiction, there is only one traditional council, the Mpukunyoni
Traditional Council. The Mtubatuba Municipality comprises of 20 municipality wards which are
represented by 20 ward councillors and 20 proportional representative councillors. In total the
Municipality has 40 Councillors. Out of the 20 municipality wards, 18 fall within the Mpukunyoni
Traditional Council. This confirms that the Mtubatuba Municipality is predominantly rural in
nature. Only 2 and portion of ward 4 municipality wards fall outside the Mpukunyoni Traditional
Council area of jurisdiction. These areas include the Mtubatuba Town, St Lucia, and KwaMsane
Township. Portions of wards 2 and 6 fall within the Mpukunyoni Traditional Council authority
area.
3.1 DEMOGRAPHIC PROFILE
According to the 2016 Community survey, the municipal area has a total population of 202176.
It is noted that the population growth rate between 2001 and 2011 was at 1.85% per annum
(Stats SA, 2011).
4. MONTHLY PROJECTIONS OF REVENUE TO BE COLLECTED BY SOURCE
This is one of the most important and basic priorities of the municipality, as failure to collect
revenue will undermine the ability of the municipality to deliver on services
The municipality’s main sources of revenue are:-
Property rates;
Property rates – penalties imposed and collection charges;
Electricity tariff billings;
Refuse removal tariff billing;
Grants from National and Provincial governments;
Interest and investment income;
9
KZN275 Mtubatuba - Table B4 Adjustments Budget Financial Performance (revenue and expenditure) - 28 February 2021Budget Year +1
2021/22
Budget Year +2
2022/23
Adjusted
Budget
Adjusted
Budget
Adjusted
Budget
10
R thousands H
Revenue By Source
Property rates 59,147,010.08 60,921,420.00 63,358,277.00
Service charges - refuse revenue 8,802,665.00 9,154,771.60 9,612,510.18
Rental of facilities and equipment 601,047.00 797,955.89 842,853.68
Interest earned - external investments 1,500,000.00 1,750,000.00 2,000,000.00
Interest earned - outstanding debtors 15,700,283.52 15,763,084.65 16,551,238.89
Fines, penalties and forfeits 1,040,000.60 1,550,000.00 2,050,000.00
Licences and permits 1,500,000.00 3,000,000.00 3,500,000.00
Transfers and subsidies 223,148,850.00 260,103,814.00 278,585,350.00
Other revenue 1,019,000.00 1,085,000.00 1,172,040.00
Total Revenue (excluding capital transfers and contributions) 243,490,181.12 282,964,854.54 303,529,442.57
Description
10
5. QUARTERLY PROJECTIONS OF SERVICE DELIVERY TARGET AND PERFORMANCE INDICATORS FOR EACH
VOTE
Below is the municipal Organisational SDBIP which has 6 KPA’s namely:
1. Municipal Transformation & Institutional Development;
2. Basic Service Delivery;
3. Local Economic Development;
4. Good Governance;
5. Financial Viability Management &
6. Cross cutting interventions
The National KPA’s are further broken down to KPI’s which are Categorised as follows:
- IDP/SDBIP NO: - Ref No. shaded in green are the indicators that are found in the Top layer SDBIP.
- IDP/SDBIP NO: - Ref No. not shaded are the indicators that are found in the operational SDBIP.
The municipality has a total number of 228 KPI’s that it is currently measured on. 34 of those KPI’s form part of the top
layer SDBIP & 194 of those KPI’s make up the operational SDBIP.
11
Q1 Q2 Q3 Q4
Projected Target Projected Target Projected Target Projected Target
MT1
Date OPMS/IPMS Framework and PMS Policy
reviewed and submitted to Council for
adoption
PMS framework
asubmitted to Council
for adoption on 30
June 2021
Non Cumulative n/a n/a n/a
PMS framework
asubmitted to
Council for adoption
on 30 June 2021
R0.00 R0.00 Equitable Share Council resolution
MT1.1
No of Performance agreements signed withinin
30 days after the beginning of a new financial
year for s54/56 Managers for review and within
60 days for new appointments
6 Performance
Agreements signedNon Cumulative
6 Performance
Agreements signedn/a n/a n/a R0.00 n/a n/a n/a
Signed Perfomance
agreements
MT1.2Date Mid year Performance report submitted
to Council for adoption
Mid year
Performance report
submitted to Council
for adoption by 25
January 2021
Non Cumulative n/a n/a
Mid year
Performance report
submitted to Council
for adoption by 25
January 2021
n/a R0.00 n/a n/a n/a Council resolution
MT1.3No of s54/s56 Bi-annual performance
assesments conducted by 30 June 2021
2 Performance
Assessments
conducted by 30 June
2021
Non Cumulative
1 Performance
Assessments
conducted
n/a
1 Performance
Assessments
conducted
n/a R0.00 n/a n/a n/aAttendance Register /
Assessments Report
MT2Date Final Annual Report Submitted to council
for adoption
Annual Report
Submitted to council
for adoption by 31
March 2021
Non Cumulative n/a n/a
Annual Report
Submitted to council
for adoption by 31
March 2021
n/a R0.00 n/a n/a n/a Council Resolution
MT2.1Date 2021/22 budget submitted to Council for
adoption
2021/22 budget
submitted to Council
for adoption by 31
May 2021
Non Cumulative n/a Obtain sections input Draft 2020/21 budget
2021/22 budget
submitted to Council
for adoption by 31
May 2021
R0.00 n/a n/a n/a Council Resolution
MT2.2 Date draft Annual report submitted to AG
Draft Annual Report
submited to AG by 31
August 2020
Non Cumulative
Draft Annual Report
submited to AG by 31
August 2020
n/a n/a n/a R0.00 n/a n/a n/a Proof of submission
MT2.3Date of submission of Annual Financial
Statements to the Auditor General
Annual Financial
Statements to the
Auditor General by 31
August 2020
Non Cumulative
Annual Financial
Statements to the
Auditor General by 31
August 2020
n/a n/a n/a R500 000 R500 000 n/a Equitable Share Proof of submission
INS
TIT
UT
ION
AL
DE
VE
LOP
ME
NT
AN
D T
RA
NS
FOR
MA
TIO
N
KPA 1 : INSTITUTIONAL DEVELOPMENT AND TRANSFORMATION
To ensure effective
and efficient
administrative
services
Conduct an assessment on
provision of administrative
support
ANNUAL BUDGET OPEX VOTE CAPEX VOTE REVENUE SOURCE Portfolio of Evidence
ORGANISATIONAL
ANNUAL TARGETCALCULATION
TYPE
RATING SCALE 1. BASIC; 2. BASIC; 3. COMPETENT; 4. ADVANCED; 5. SUPERIOR REVIEW DATE 1JULY 2020 - 30 JUNE 2021
IDP / SDBIP
NO.
NATIONAL KEY
PERFORMANC
E AREAS
OBJECTIVE STRATEGIES KEY PERFORMANCE INDICATOR
JOB TITLE MUNICIPAL MANAGER JOB TITILE HON MAYOR
DIVISION/BUSINESS UNIT MTUBATUBA MUNICIPALITY QUARTER Q1 - Q4
MTUBATUBA LOCAL MUNICIPALITY
2020/21 FINANCIAL YEAR
ADJUSTED ORGANISATIONAL - PERFORMANCE PLAN NAME DR. SR NTULI REPORTING AUTHORITY CLLR VT NCAMPHALALA
12
MT3Date organizational structure reviewed and
submitted to Council for adoption
Organizational
structure submitted
to Council for
adoption on 30 June
2021
Non Cumulative n/a n/a n/a
Organizational
structure submitted
to Council for
adoption on 30 June
2021
R0.00 n/a n/a n/a Council Resolution
MT3.1Date Municipal Registry Management policy
submitted to Council for adoption
Municipal Registry
Management policy
submitted to Council
for adoption by 30
June 2021
Non Cumulative n/a n/a n/a
Municipal Registry
Management policy
submitted to Council
for adoption by 30
June 2021
R0.00 n/a n/a n/a Council Resolution
MT3.2Date Municipal filing plan reviewed and
submitted to Council for adoption
Municipal filing plan
reviewed and
submitted to Council
for adoption by 30
June 2021
Non Cumulative n/a n/a n/a
Municipal filing plan
reviewed and
submitted to Council
for adoption by 30
June 2021
R0.00 n/a n/a n/a Council Resolution
MT3.3
Quarterly circulation of an updated Council
resolution register to Senior Management by 30
June 2021
4 Council Resolution
registers circulatedNon Cumulative
1 Council Resolution
register circulated
1 Council Resolution
register circulated
1 Council Resolution
register circulated
1 Council Resolution
register circulatedR0.00 n/a n/a n/a
Acknowledgement of
receipt from Senior
Management
MT3.4
Number of policy documents developed &
submitted to council for adoption by 30 June
2021 (Health and Safety Policy
• Placement Policy
• Promotion Policy
• Demotion Policy
• Study Assistance Policy
• Informal Economy Policy)
5 policy documents
developed and
submitted to council
for adoption by 30
June 2021
Non Cumulative n/a n/a n/a
5 policy documents
developed and
submitted to council
by 30 June 2021
R0.00 n/a n/a n/a Council Resolution
MT3.5
Report on number of policies reviewed and
submitted to Council for adoption by 30 June
2021
1 Report on number
of policies reviewed
and submitted to
Council for adoption
by 30 June 2021
Non Cumulative n/a n/a n/a
1 Report on number
of policies reviewed
and submitted to
Council for adoption
by 30 June 2021
R0.00 n/a n/a n/aCouncil Resolution /
Report
MT4
No. of people from employment equity target
groups employed in the two highest levels of
management (S54&S56 & Line Managers) in
compliance with approved equity plan by 30
June 2020
01 Employed Non Cumulative n/a 1 Employed n/a n/a R0.00 n/a n/a n/a Appointment letters
MT4.1
Date Employment Equity Plan developed and
submitted to council for adoption by 30 June
2021
Employment Equity
Plan developed and
submitted to council
for adoption by 30
June 2021
Non Cumulative n/a n/a n/a
Employment Equity
Plan developed and
submitted to council
for adoption by 30
June 2021
R0.00 n/a n/a n/a Council Resolution
MT5Date Workplace Skills Plan Plan submitted to
Council for adoption by 31 March 2021
Skills Development
Plan submitted to
Council for adoption
by 30 June 2021
Non Cumulative n/a n/a
Skills Development
Plan submitted to
Council for adoption
by 30 June 2021
n/a n/a Equitable Share Council Resolution
MT5.1Date of submission of the Workplace Skills
Plan to LGSETA30-Apr-21 Non Cumulative n/a n/a n/a 30-Apr-20 n/a Equitable Share Proof of submission
MT5.2Date Training plan submitted to Council for
adoption
Training plan
submitted to Council
for adoption by 30
June 2021
Non Cumulative n/a n/a n/a
Training plan
submitted to Council
for adoption by 30
June 2021
Equitable Share Council Resolution
MT5.3
Number of quarterly reports on training
programmes submitted to Portfolio Committee
by 30 June 2020
4 Reports Non Cumulative 1 Report 1 Report 1 Report 1 Report R0.00 n/a n/a n/a
Portfolio Committee
minutes / Quartely
Reports
MT5.4
The percentage of the municipality's budget
actually spent on implementing its workplace
skills plan by 30 June 2021
1% of the
municipality's budget
spent by 30 June 2021
Cumulative N/A N/A
0.0025% of the
municipality's
budget spent
1% of the
municipality's
budget spent by 30
June 2021
R1 800 000 R1 800 000 n/a Equitable Share
Quartely Reports /
Budget vs actual
expnditure report
MT6Date HRD Strategy reviewed, and submitted
to Council for adoption
Human Resource
Developement
strategy submitted to
Council for adoption
by 30 June 2021
Non Cumulative n/a n/a n/a
Human Resource
Developement
strategy submitted
to Council for
adoption by 30 June
2021
R0.00 n/a n/a n/a Council Resolution
MT6.1
No. of quarterly reports on the
Implementation of the HRD Strategy
submitted to Corporate Services Portfolio
Committee
1 report submitted to
Portfolio committeeNon Cumulative n/a n/a n/a
1 report submitted to
Portfolio committee
Quarterly Reports /
Portfolio Committee
minutes
MT6.2Compliance with legal
prescripts
Number of quarterly legal reports submitted to
Corporate Services portfolio committee by 30
June 2021
4 legal reports
submitted to
Corporate Services
portfolio committee
by 30 June 2021
Non Cumulative 1 legal Report 1 legal Report 1 legal Report 1 legal Report R4 000 000 R4 000 000 n/a Equitable Share
Quarterly Reports /
Portfolio Committee
minutes
INST
ITUT
IONA
L DEV
ELOP
MEN
T AN
D TR
ANSF
ORM
ATIO
N
Development &
Implementation of the
Human Resource
Development (HRD)
Strategy
To provide effective
and efficient
administrative
management aimed
at achieving a skilled
workforce that is
responsive to
service delivery and
change
Effective municipal
administration and
improved municipal
capability
Council adoption of the
Employment Equity Plan
Adoption & implementation
of Workplace Skills Plan
(WSP)
R1 800 000 R1 800 000
13
MT7Date Municipal IT Governance Framework
adopted by Council
IT Governance
Frameworkadopted
by Council by 30 June
2021
Non Cumulative n/a n/a n/a
IT Governance
Framework adopted
by Council by 30 June
2021
R0.00 n/a n/a Equitable Share Council Resolution
MT7.1Number of IT backups conducted by 30 June
2021
12 IT backups
conducted by 30 June
2021
Non Cumulative 3 IT Backups 3 IT Backups 3 IT Backups 3 IT Backups R0.00 n/a n/a Equitable Share IT Backups /Monthly
Reports
MT7.2Number of monthly IT reports submitted to the
Municipal Manager by 30 June 2021
12 IT Reports
submitted to
Municipal Manager
by 30 June 2021
Non Cumulative 3 IT Reports 3 IT Reports 3 IT Reports 3 IT Reports R0.00 n/a n/a Equitable Share
Monthly Reports /
Acknowledgement of
receipt from Chief
Financial Officer
MT8Date communication framework/strategy
submitted to Council for adoption
Communication
Framework/Strategy
submitted to Council
for adoption by 30
June 2021
Non Cumulative n/a n/a
Obtain inputs from
AC, Departments &
management
Communication
Framework/Strategy
submitted to Council
for adoption by 30
June 2021
n/a Council resolution
MT8.1
Number of radio slots done by 30 June 2021 12 radio slots Non Cumulative 3 radio slots 3 radio slots 3 radio slots 3 radio slots n/aSigned Schedule of
radio Slots
MT8.2
Number of newsletters developed by 30 June
20212 newsletters Non Cumulative n/a
1 Newsletter
developed n/a
1 Newsletter
developed R0.00 R0.00 n/a Equitable Share Newsletter
MT8.4Number of Library promotions conducted by 30
June 20214 Library Promotions Non Cumulative 1 Library Promotion 1 Library Promotion 1 Library Promotion 1 Library Promotion R100 000 R100 000 n/a Equitable Share Attendance Registers
MT8.5
Number of monthly reports on users who have
access to internet submitted to Senior Manager
Community Services by 30 June 2021 12 Reports by 30
June 2021Non Cumulative
3 Reports submitted
per quarter
3 Reports submitted
per quarter
3 Reports submitted
per quarter
3 Reports submitted
per quarterR0.00 n/a n/a n/a
Acknowledgement of
receipt from Seniour
Manager Comminuty
Services
MT8.6
Number of quarterly reports on books & Audio
visiuals submitted to community services
portfolio committee by 30 June 2021 4 Reports submitted
by 30 June 2021Non Cumulative
1 Report submitted per
quarter
1 Report submitted per
quarter
1 Report submitted
per quarter
1 Report submitted
per quarterR0.00 n/a n/a n/a
Minutes/ Attendance
Register
MT8.7
Date Municipal fleet management policy
reviewed and submitted to Council for
adoption
Municipal fleet
management policy
submitted to Council
for adoption by 30
June 2021
Non Cumulative n/a n/a n/a
Municipal fleet
management policy
submitted to Council
for adoption by 30
June 2021
R1 000 000 R1 000 000 n/a Equitable Share Council Resolution
MT8.8
Number of quarterly fleet management
Reports submitted to Corporate Services
Portfolio by 30 June 2021
4 fleet management
Report submitted to
Corporate Services
Portfolio by 30 June
2021
Non Cumulative1 fleet management
Report
1 fleet management
Report
1 fleet management
Report
1 fleet management
Reportn/a Equitable Share
Corporate Services
Portfolio Committee
minutes
INS
TIT
UT
ION
AL
DE
VE
LOP
ME
NT
AN
D T
RA
NS
FOR
MA
TIO
N
Enhancing
Education
Improved library
membership
To provide effective
and efficient human
resource
management aimed
at achieving a
skilled workforce
that is responsive
to service delivery
and chang
Implementation of the
Human Resource (HR)
Development Strategy
R0.00 Equitable Share
To report & monitor
Service Delivery
Ensure Compliance with
ITGC
Development &
implementation of
communication
strategy to help the
organisation to
communicate
effectively
Provision of branding ,
Institutional image &
strengthening relations
R0.00
14
BS1 % of MIG Expenditure by 30 June 2021100% MIG expenditure
by 30 june 2021Cumulative
25%MIG expenditure by
30 September 2020
50% MIG expenditure
by 31 December 2020
75% MIG expenditure
by 31 March 2021
100% MIG
expenditure by 30
june 2021
R31 557 000 n/a R31 557 000
Municipal
Infrastructure Grant
(MIG)
Expenditure
Certificate/ Budget
Control Report
BS1.1Number of Capital Project Design Reports
developed and submitted for approval
Producing One
Detailed Design for
Sigcino Hall by 31
December 2020
CumulativeInception, Concept &
Viability (Prelim Design)Detailed Design None None R453 740 n/a R453 740
Municipal
Infrastructure Grant
(MIG)
Inception, Prelim,
Detailed Design
Report(s)
BS1.2Number of Capital Project Design Reports
developed and submitted for approval
Producing Final
Design for Somkhele
Community Hall by 31
December 2020
CumulativeInception, Concept &
Viability (Prelim Design)
Finalised Detailed
DesignNone None R479 676 n/a R479 676
Municipal
Infrastructure Grant
(MIG)
Design Report (s)
BS1.3Number of Community Halls constructed by 30
June 2021
Construction Of Ward
2 Community Hall
Phase 1 (25%)
Cumulative
Appointmnet of the
Professional Service
Provider
Finalised Detailed
Design
Finalised
Procurement Process
Construction Of
Ward 2 Community
Hall Phase 1 (25%)
R3 000 000 n/a R3 000 000
Municipal
Infrastructure Grant
(MIG)
Appointment letter
(s), Design Reports,
Progress Reports
BS1.4Number of Design Reports developed and
submitted for approval
Producing one
Preliminary Design for
Mtubatuba Sports
Complex by 30
September 2020
CumulativeInception, Concept &
Viability (Prelim Design)None None None R939 291 n/a R939 291
Municipal
Infrastructure Grant
(MIG)
Design Report (s)
BS1.5 Number of Sports field constructed per annum
Construction of
Machibini Sports field
completed by 30 June
2021
Cumulative
Submission of Draft
Tender Document to
the Bid Specification
Committee
Overall construction
progress at 25%
Overall construction
progress at 50%
Overall construction
progress at 100%R8 428 088 n/a R8 428 088 DSR
Bid Specification
Minutes, Progress
Reports, Practical
Completion cerificate
BS1.6 No. of Municipal Facilities constructed
Construction of
Tourism Information
Centre & SMME
Facility Phase 1 up to
80% by 30 June 2021
Cumulative
Submission of Draft
Tender Document to
the Bid Specification
Committee
Overall construction
progress at 25%
Overall construction
progress at 50%
Overall construction
progress at 80%R12 000 000 n/a R12 000 000
Small Town
Rehabilitation Grant
Bid Specification
Minutes, Progress
Reports, Practical
Completion cerificate
BS1.7 Number of Creches constructed per annum
Construction of
Bhedangaye Creche
by 31 March 2021
Cumulative
Submission of Draft
Tender Document to
the Bid Specification
Committee
Overall construction
progress at 30%
Overall construction
progress at 100%None R3 090 280 n/a R3 090 280
Municipal
Infrastructure Grant
(MIG)
Bid Specification
Minutes, Progress
Reports, Practical
Completion cerificate
BS1.8Number of Municipal Facilities constructed per
annum
Construction of
Mechanical Workshop
Phase 1 by 30 June
2021
Non Cumulative Finalised Prelim DesignOverall construction
progress at 10%
Overall construction
progress at 50%
Overall construction
progress at 100%R3 500 000 n/a n/a Own Revenue
Progress Reports,
Practical Completion
cerificate
BS1.9Number of km access road constructed per
annum
Construction of 4.8
km Vezobala Access
Road to be
constructed by 30
June 2021
Cumulative
Submission of Draft
Tender Document to
the Bid Specification
Committee
Overall construction
progress at 25%
Overall construction
progress at 90%
Overall construction
progress at 100%
achieving 4.8 km
R6 810 446 n/a R6 810 446
Municipal
Infrastructure Grant
(MIG)
Bid Specification
Minutes, Progress
Reports, Practical
Completion cerificate
BS1.10Number of km access road constructed per
annum
Construction of 3.2
km Kwa-You Access
Road to be
constructed by 30
June 2021
CumulativeFinalised Detailed
Design
Submission of Draft
Tender Document to
the Bid Specification
Committee
Overall construction
progress at 50%
Overall construction
progress at 100%
achieving 3.2 km
R5 124 706 n/a R5 124 706
Municipal
Infrastructure Grant
(MIG)
Bid Specification
Minutes, Progress
Reports, Practical
Completion cerificate
BS1.11Number of km access road constructed per
annum
Construction of 4,3
km Nkatha to Nkomo
Access road by 30
June 2021
Cumulative
Submission of Draft
Tender Document to
the Bid Specification
Committee
Overall construction
progress at 25%
Overall construction
progress at 90%
Overall construction
progress at 100%
achieving 4.3km
R6 430 280 n/a R6 430 280
Municipal
Infrastructure Grant
(MIG)
Bid Specification
Minutes, Progress
Reports, Practical
Completion cerificate
BS1.12 Number of Causeway constructed per annum
Construction of
Ngwenyaneni
causeway Phase 1 by
30 June 2021
Cumulative Finalised Prelim DesignFinalised Detailed
Design
Overall construction
progress at 50%
Overall construction
progress at 100%R2 500 000 n/a R2 500 000
Municipal
Infrastructure Grant
(MIG)
Progress Reports,
Practical Completion
cerificate
Improve Access to
Basic Services
BA
SIC
SE
RV
ICE
DE
LIV
ER
Y
KPA2: BASIC SERVICE DELIVERY
Implementation of Capital
Projects
15
BS2 % INEP Expenditure by 30 June 2021
100% INEP
expenditure by 30
june 2021
Cumulative10%INEP expenditure by
30 September 2020
40% INEP expenditure
by 31 December 2020
60% INEP
expenditure by 31
March 2021
100% INEP
expenditure by 30
june 2021
R14 155 000 R14 155 000 n/a
Intergrated National
Electrification
Programme (INEP)
Quarterly Report
BS2.1Number of households with access to basic
level of electricity
50 households with
access to basic level
of electricity by 30
June 2021
CumulativeInception, Concept &
Viability (Prelim Design)
Overall construction
progress at 10%
Overall construction
progress at 50%
Overall construction
progress at 100%
achieving 50
connections
R1 530 000 R1 530 000 n/a
Intergrated National
Electrification
Programme (INEP)
Quarterly Report
BS2.2Number of households with access to basic
level of electricity
113 households with
access to basic level
of electricity by 30
June 2021
CumulativeInception, Concept &
Viability (Prelim Design)
Overall construction
progress at 10%
Overall construction
progress at 50%
Overall construction
progress at 100%
achieving 113
connections
R7 525 000 R7 525 000 R11 000 000
Intergrated National
Electrification
Programme (INEP)
Quarterly Report
BS2.3Number of households with access to basic
level of electricity
64 households with
access to basic level
of electricity by 30
June 2021
CumulativeInception, Concept &
Viability (Prelim Design)
Overall construction
progress at 10%
Overall construction
progress at 50%
Overall construction
progress at 100%
achieving 64
connections
R2 100 000 R2 100 000
Intergrated National
Electrification
Programme (INEP)
Quarterly Report
BS2.4Number of households with access to basic
level of electricity
100 households with
access to basic level
of electricity by 30
June 2021
CumulativeInception, Concept &
Viability (Prelim Design)
Overall construction
progress at 10%
Overall construction
progress at 50%
Overall construction
progress at 100%
achieving 100
connections
R3 000 000 R3 000 000
Intergrated National
Electrification
Programme (INEP)
Quarterly Report
BS2.5Number of Street lights maintained by 30 June
2021
50 Sreet lights
maintatinedCumulative n/a 25 street lights 25 street lights n/a R3 900 000 n/a n/a Equitable share Quarterly Report
BS2.6
Number of Asphalt Tons of Materials & other
associate Consumables purchased by 30 June
2021
100 Tons Cumulative n/a 50 tonnes 50 tonnes n/a n/a Equitable share Delivery Notes
BS3
Number of wards with access to weekly refuse
removal according to the Municipal schedule
by 30 June 2021
3 wards with access
to weakly refuse
removal according to
the Municipal
schedule by 30 June
2021
Non Cumulative
3 wards with access to
weakly refuse removal
according to the
Municipal schedule
3 wards with access to
weakly refuse removal
according to the
Municipal schedule
3 wards with access
to weakly refuse
removal according
to the Municipal
schedule
3 wards with access
to weakly refuse
removal according
to the Municipal
schedule
n/a Equitable Share Collection Register
BS3.1
Number of monthly Reports on Township
Cleaning Services KwaMsane, Nordale and St
Lucia) and monitoring reports submitted to
Municipal Manager by 30 June 2021
12 Reports submitted
b y 30 June 2021Non Cumulative
3 Reports submitted
per quarter
3 Reports submitted
per quarter
3 Reports submitted
per quarter
3 Reports submitted
per quartern/a Equitable Share
Monthly Reports /
Ackonwledgement
by SMCS
BS3.2
Number of monthly Reports on Refuse
Removal submitted. CBD (5 X per week) ,
business premises (2 x per week) and
Household (1 X per week) to Municipal
Manager by 30 June 2021
12 Reports submitted
b y 30 June 2021Non Cumulative
3 Reports submitted
per quarter
3 Reports submitted
per quarter
3 Reports submitted
per quarter
3 Reports submitted
per quartern/a Equitable Share
Monthly Reports /
Ackonwledgement
by SMCS
BS3.3 Number of Environmental awareness
Campaigns Conducted by 30 june 2021
4 Awareness
campaign ConductedNon Cumulative
1 Awareness campaign
Conducted
1 Awareness campaign
Conducted
1 Awareness
campaign Conducted
1 Awareness
campaign Conductedn/a Equitable Share
Reports/ attendance
register
BA
SIC
SE
RV
ICE
DE
LIV
ER
Y
R7 400 000 R7 400 000
Improve Access to
Basic Services
BA
SIC
SE
RV
ICE
DE
LIV
ER
Y
Upkeep of the Municipal
Facilities & Infrastructure
through provision of
maintanance
Improve access to
Basic Services
To ensure the provision of
services to communities in
a sustainable manner
Ensuring Consumers have
access to electricity
Maintainance of
Municipal Assets
16
BS3.4
Number of quarterly progress reports
regarding maintainance of parks and gardens &
Cemetary submitted to Municipal Manager by
30 June 2021
4 Reports submitted
by 30 June 2021Non Cumulative
1 Report submitted per
quarter
1 Report submitted per
quarter
1 Report submitted
per quarter
1 Report submitted
per quartern/a Equitable Share
Quarterly Report /
Confirmation of
receipt from
Municipal Manager
BS3.5
Number of quarterly report on collection of
illegally dumped garden refuse submitted to
Municipal Manager by 30 June 2021 4 Reports submitted
by 30 June 2021Non Cumulative
1 Report submitted per
quarter
1 Report submitted per
quarter
1 Report submitted
per quarter
1 Report submitted
per quartern/a Equitable Share
Quarterly Report /
Confirmation of
receipt from
Municipal Manager
BS3.6
Number of report of grass cutting on public
roads, open space and municipal amenities
submitted to Municipal Manager by 30 June
2021 4 Reports submitted
by 30 June 2021Non Cumulative
1 Report submitted per
quarter
1 Report submitted per
quarter
1 Report submitted
per quarter
1 Report submitted
per quartern/a Equitable Share
Quarterly Report /
Confirmation of
receipt from
Municipal Manager
BS3.7
Number of quarterly reports on vege clearing
and flower bed making submitted to Municipal
Manager by 30 June 20214 Reports submitted
by 30 June 2021Non Cumulative
1 Report submitted per
quarter
1 Report submitted per
quarter
1 Report submitted
per quarter
1 Report submitted
per quartern/a Equitable Share
Quarterly Report /
Confirmation of
receipt from
Municipal Manager
BS3.8
Quarterly mantainance reports; Report on
number of people buried with statistics
submitted to Community Services portfolio
committee by 30 June 20204 Reports submitted
by 30 June 2021Non Cumulative
1 Report submitted per
quarter
1 Report submitted per
quarter
1 Report submitted
per quarter
1 Report submitted
per quarterR100 000 R100 000 n/a Equitable Share
Minutes / Attendance
register
BS3.9
Number of monthly meetings held with all
security service providers by 30 June 2021
12 Meetings held by
30 June 2021Non Cumulative
3 Meetings held per
quarter
3 Meetings held per
quarter
3 Meetings held per
quarter
3 Meetings held per
quarterR0.00 n/a n/a Equitable Share
Minutes/ attendance
register
BS3.10
Number of monthly Reports on municipal
amenities submitted to Community Services
Portfolio Committee by 30 June 2021 12 Reports submitted
b y 30 June 2021Non Cumulative
3 Reports submitted
per quarter
3 Reports submitted
per quarter
3 Reports submitted
per quarter
3 Reports submitted
per quarterR0.00 n/a n/a Equitable Share
Minutes / Attendance
register
BS3.11
Number of monthly Safety and security
reports submitted to the Municipal Manager
by 30 June 2020
12 Reports submitted
b y 30 June 2021Non Cumulative
3 Reports submitted
per quarter
3 Reports submitted
per quarter
3 Reports submitted
per quarter
3 Reports submitted
per quarterR0.00 n/a n/a n/a
Confirmation of
receipt by Municipal
Manager
BA
SIC
SE
RV
ICE
DE
LIV
ER
Y
R7 400 000 R7 400 000
To provide high
quality infrastructure
network to support
improved quality of
life and economic
growth
To promote a safe and
healthy environment
To provide high
quality infrastructure
network to support
improved quality of
life and economic
growth
To promote a safe and
healthy environment
17
BS4Improve Access to
Basic Services
Provision of Free Basic
Electricity and refuse
removal
Date Indigent Register submitted to Council for
adoption
Indigent Register
submitted to Council
for adoption by 30
June 2021
Non Cumulative n/a n/aUpdating of Indigent
Register
Indigent Register
submitted to Council
for adoption by 30
June 2021
R150 000 R150 000 n/a n/a Council Resolution
BS5No. of m2 of roads upgraded/maintained by 30
June 20213600m2 Cumulative n/a 1000m2 1650 m2 950 m2 n/a Own Revenue Quarterly Report
BS5.1
Number of m2 Mtubatuba Urban Roads
Routine Maintenance & Rehabilitation by 30
June 2021
1500m2 Cumulative n/a 500m2 500m2 500m2 n/a Own RevenueQuaretrly Progress
Report
BS5.2Number of m2 Riverview Urban Roads Routine
Maintenance & Rehabilitation by 30 June 2021500m2 Cumulative n/a 100m2 300m2 100m2 R13 000 000 n/a n/a Own Revenue
Quaretrly Progress
Report
BS5.3
Number of m2 Kwamsane Urban Roads
Routine Maintenance & Rehabilitation by 30
June 2021
1000m2 Cumulative n/a 250m2 500m2 250m2 n/a Own RevenueQuaretrly Progress
Report
BS5.4Number m2 St Lucia Urban Roads Routine
Maintenance & Rehabilitation by 30 June 2021500m2 Cumulative n/a 100m2 300m2 100m2 n/a Own Revenue
Quaretrly Progress
Report
BS5.5Number m2 St Nordale Urban Roads Routine
Maintenance & Rehabilitation by 30 June 2022100m2 Cumulative n/a 50m2 50m2 n/a n/a Own Revenue
Quaretrly Progress
Report
BS 5.6Number of km of Gravel access roads –
constructed per annum2Km Cumulative n/a n/a
tender document
sent to BSC
2KM of gravel road
constructed n/a Own Revenue Quarterly Report
BS 5.7Number of km storm water mantained within
Mtubatuba by 30 June 20221.5km Cumulative n/a 500m 500m 500m
R4 000 000 n/a
n/a Own Revenue Quartely Report
BS 5.8 Number of km rehabilitated per annum
Rehabilitation of
0.12km of Jacaranda
by 30 March 2021
Non CumulativeFinalised Detailed
Design
Overall construction
progress at 50%
Overall construction
progress at 100%n/a n/a Own Revenue
Progress Reports,
Practical Completion
cerificate
BS 5.10
Date of development and Submission of
Reviewed Comprehensive Infrastructure Plan
for Council adoption
Development and
Submission of
Reviewed CIP to
Council for adoption
by 31 March 2021
Non Cumulative
Appointmnet of the
Professional Service
Provider
Status Quo/ Progress
report reaching 50 %
Finalised Status Quo
Report/ Reviewed
CIP Report
n/a R1 600 000 n/a n/a Own RevenueProgress Reports,
CIP Report
BA
SIC
SE
RV
ICE
DE
LIV
ER
Y
Improve Access to
Basic ServicesImprove access roads
18
LED1Date LED strategy,reviewed and adopted by
Council
LED Strategy adopted
by Council by 30 June
2021
Non Cumulative n/a n/a n/a
LED Strategy
adopted by Council
by 30 June 2021
R0.00 n/a n/a n/a Council Resolution
LED1.1Number of Mtuabatuba Tourism / LED
awareness campaigns held by 30 June 2021
2 Awareness
Campaigns Non Cumulative n/a 1 Awareness Campaign nla
1 Awareness
CampaignR200 000 R200 000 n/a Equitable Share Reports/ Agenda
LED1.2Number of quarterly LED / Tourism Forum
Meetings held by 30 June 20214 Meetings Non Cumulative
1 LED / Tourism Forum
Meetings held
1 LED / Tourism Forum
Meetings held
1 LED / Tourism
Forum Meetings held
1 LED / Tourism
Forum Meetings heldR50 000 R50 000 n/a Equitable Share Attendance Register
LED1.3Number of Meetings on forging Strategic Alliance for
economic development held by 30 June20214 meetings held Non Cumulative 1 meeting held 1 meeting held 1 meeting held 1 meeting held R0.00 n/a n/a n/a
Minutes /
Attendance Registers
LED1.4Number of MOU'S entered into with agencies by 30
June 2021
2 MOU's enetered
intoNon Cumulative n/a n/a 1 MOU 1MOU R0.01 n/a n/a n/a Signed MOU
LED1.5Date of Municipal Participation on the Tourism
Indaba
Municipal
Participation on the
Tourism Indaba by 31
May 2021
Non Cumulative n/a n/a n/aTourism Indaba held
by 31 May 2021R200 000 R200 000 n/a Equitable Share
Proof of Participation
/ Report
LED1.6Date funds transferred to Community Tourism
Organisation (CTO)
Funds transferred 30
June 2021Non Cumulative n/a n/a n/a
Funds transferred 30
June 2021R100 000 R100 000 n/a Equitable Share Proof of Transfer
To promote social
and economic
development of
Mtubatuba citizens
To enhance Mtubatuba
economic development
LOC
AL
EC
ON
OM
IC D
EV
ELO
PM
EN
T
KPA3:LOCAL ECONOMIC DEVELOPMENT
19
LED1.7Number of business forum meetings held by
30 June 2021
1 business forum
meeting held by 30
June 2021
Non Cumulative n/a n/a n/a1 business forum
meeting held n/a n/a n/a n/a
Minutes / Attendance
Register
LED1.8 Number of CTO meetings held by 30 June 2021 1 CTO meeting held
by 30 June 2021 Non Cumulative n/a n/a n/a 1 CTO meeting held n/a n/a n/a n/a
Minutes / Attendance
Register
LED1.9Number of Informal Traiders forum meeting
held by 30 June 2021
2 nformal traders
forum meeting held
by 30 June 2021
Non Cumulative n/a n/a
1 Informal Traiders
Forum Meeeting
held
1 Informal Traiders
Forum Meeeting
held
n/a n/a n/a n/aMinutes / Attendance
Register
LED2Number of SMME's capacitated by 30 June
2021
20 SMME'S
capacitated by 30
June 2021
Cumulative n/a 5 SMME's capacitated15 SMME's
capacitated
20 SMME's
capacitatedn/a Equitable Share Reports; Agenda's
LED2.1
Number of Cooperatives capacitated and able
to provide municipal/ goevernment department
services by 30 June 2021
20 Cooperatives
Capacitated by 30
June 2021
Cumulative n/a5 Cooperatives
Capacitated
15 Cooperatives
Capacitated
20 Cooperatives
Capacitatedn/a Equitable Share Reports
LED3Date Municipal Informal Economy Development
Plan adopted by Council
Municipal Informal
Economy
Development Plan
adopted by Council
30 June 2021
Non Cumulative n/a n/a n/a
Municipal Informal
Economy
Development Plan
adopted by Council
30 June 2021
R0.00 n/a n/a n/a Council Resolution
LED3.1No. of quarterly business licence awareness
campaigns conducted by 30 June 20212 Awarenesses Non Cumulative n/a
1 business licence
awareness campaign
conducted
n/a
1 business licence
awareness campaign
conducted
R150 000 R150 000 n/a n/a Attendance Register
LED4
Quarterly reports on business participated in
Business incubation Programme submitted to
Portfolio Committee by 30 June 2021
4 Quarterly reports
on business
participated in
Business incubation
Programme
submitted to
Portfolio Committee
by 30 June 2021
Non Cumulative
1 Quarterly report on
business participated in
Business incubation
Programme
1 Quarterly report on
business participated in
Business incubation
Programme
1 Quarterly report on
business participated
in Business
incubation
Programme
1 Quarterly report on
business participated
in Business
incubation
Programme
R3 000 000 R3 000 000 n/a Equitable Share Quarterly Reports
LED4.1
Number of quarterly reports on Job
Opportunities created submitted to Portfolio
Committee by 30 June 2021
4 quarterly reports Non Cumulative 1 Report 1 Report 1 Report 1 Report R0 R0 n/a n/a Quarterly Report
LED4.2Number of quarterly none financial labour
reports submitted to COGTA by 30 June 2021
4 Quarterly non
financial reports
submitted to CoGTA
by 30 June 2021
Non Cumulative 1 quarterly report 1 quarterly report 1 quarterly report 1 quarterly report n/a n/a n/a n/aAcknowledgement of
receipt by CoGTA
LED4.3Date of successful recruitment of EPWP
candidates30-Sep-20 Non Cumulative EPWP Candidates n/a n/a n/a n/a EPWP Grant
EPWP Recruitment
Report
To enhance Mtubatuba
economic development
LOC
AL
EC
ON
OM
IC D
EV
ELO
PM
EN
T
To promote social
and economic
development of
Mtubatuba citizens
Growing local economy
through Job creation
R200 000 R200 000
20
LED4.4Number of exhibitions / market day sessions
conducted by 30 June 2021
2 Exhibitions
conducted by 30 June
2021
Non Cumulative n/a 1 Exhibition n/a 1 Exhibition R0.00 n/a n/a n/aReport on Exhibition/
Market Day
LED4.5 Adoption date of the Youth Policy by Council
Youth Policy adopted
by Council by 30 June
2021
Non Cumulative n/a n/a
Obtain inputs from
AC, Departments &
management
Youth Policy adopted
by Council by 30 June
2021
R0.00 n/a n/a n/a Council resolution
LED 4.6
No. of Youth summit held by 30 June 20211 Youth Summit held
by 30 June 2021 Non Cumulative n/a n/a n/a
1 Youth Summit held
by 30 June 2021 n/a
Attendance Register
/ Youth Summit
Report
LED4.7
No. of quarterly Youth progress reports
submitted to the MM by 30 June 2021
4 Youth
progress Reports
submitted by 30 June
2021
Non Cumulative 1 Youth progress
Report
1 Youth progress
Report
1 Youth
progress Report
1 Youth
progress ReportR0.00 n/a n/a n/a
Quaretrly Reports /
Acknowledgement
from MM
LED4.8
No. of Career Exhibitions held by 30 June 20212 career Exhibition
held by 30 June 2021Non Cumulative
1 Career Exhibition held
by 30 September 2020n/a n/a
1 career Exhibition
held by 30 June 2021R0.00 R0.00 n/a Equitable Share
Attendance Register /
Career Exhibition
Report
LED4.9
Number of sport events conducted by 30 June
2021
4 Sporting Events
held by 30 June 2021Non Cumulative
1 Sport Event held per
quarter
1 Sport Event held per
quarter
1 Sport Event held
per quarter
1 Sport Event held
per quarterR500 000 R500 000 n/a Equitable Share
Attendance
Registers/ Reports
LED4.10
Number of quarterly reports submitted to MM
on sporting codes participated in by 30 June
2021 4 Reports submitted
by 30 June 2021Non Cumulative
1 Report submitted per
quarter
1 Report submitted per
quarter
1 Report submitted
per quarter
1 Report submitted
per quarterR0.00 n/a n/a n/a
Acknowledgement
from Manager Youth
Affairs
LED4.11
Number of quarterly reports on the
implementation of OSS submitted to EXCO by
30 June 2021
4 quarterly reports on
the implementation
of OSS submitted to
EXCO by 30 June 2021
Non Cumulative1 OSS Report submitted
to EXCO
1 OSS Report
submitted to EXCO
1 OSS Report
submitted to EXCO
1 OSS Report
submitted to EXCOR0.00 R0.00 n/a Equitable Share
Quarterly Reports /
EXCO Minutes
LED4.12
Number of quarterly reports on the
functionality of war rooms submitted to Exco
by 30 June 2021
4 quarterly
reports on the
functionality of war
rooms submitted to
Exco by 30 June 2021
Non Cumulative
1 Report on war
rooms submitted to
Exco
1 Report on war
rooms submitted to
Exco
1 Report on war
rooms submitted to
Exco
1 Report on war
rooms submitted to
Exco
n/aQuarterly Reports &
Exco Minutes
LED4.13
Number of quarterly reports on disability
programmes submitted to MM by 30 June 20214 Reports submitted
by 30 June 2021Non Cumulative
1 Report submitted per
quarter
1 Report submitted per
quarter
1 Report submitted
per quarter
1 Report submitted
per quartern/a Equitable Share
Quarterly reports /
Acknowledgement
by Manager Special
Programmes
LED4.14
Number of reports for Effective
implementation of sound programmes for:
Children submitted to MM by 30 June 2021
4 Reports submitted
by 30 June 2021Non Cumulative
1 Report submitted per
quarter
1 Report submitted per
quarter
1 Report submitted
per quarter
1 Report submitted
per quarterR150 000 R150 000 n/a Equitable Share
Quarterly reports /
Acknowledgement
by Manager Special
Programmes
LED4.15
Number of Quarterly reports on arts and
culture events conducted submitted to MM by
30 June 2021
4 Reports submitted
by 30 June 2021Non Cumulative
1 Report submitted per
quarter
1 Report submitted per
quarter
1 Report submitted
per quarter
1 Report submitted
per quartern/a Equitable Share
Quarterly reports /
Acknowledgement
by Manager Special
Programmes
LED4.16Number of Quarterly reports on golden games
for Senior Citizen held by 30 June 2021
4 Reports submitted
by 30 June 2021Non Cumulative
1 Report submitted per
quarter
1 Report submitted per
quarter
1 Report submitted
per quarter
1 Report submitted
per quartern/a Equitable Share
Quarterly reports /
Acknowledgement
by Manager Special
Programmes
Encouraging Social
Cohesion through
functional structures
To promote Social
cohesion for
Mtubatuba
residents
21
GG2.6
To ensure effective
& efficient
administrative
services
Implementation of risk and
Audit management
programmes
Number of quarterly IA Reports submitted to
Audit Committee by 30 June 2021
4 IA Reports
submitted to Audit
Committee by 30
June 2021
Non Cumulative1 IA Report submitted
to Audit Committee
1 IA Report submitted
to Audit Committee
1 IA Report
submitted to Audit
Committee
1 IA Report
submitted to Audit
Committee
R0.00 n/a n/a n/a Audit Committee
Minutes
GG2.7No. of Back to Basics Quarterly Reports
submitted to Council for noting by 30 June 2021
4 Back to Basics
ReportsNon Cumulative 1 Back to Basic Report 1 Back to Basic Report
1 Back to Basic
Report
1 Back to Basic
ReportR0.00 n/a n/a n/a Council resolution
GG2.8No. of Back to Basics quarterly reports
submitted to Provincial Cogta by 30 June 2021
4 Back to Bsics
ReportsNon Cumulative 1 Back to Basic Report 1 Back to Basic Report
1 Back to Basic
Report
1 Back to Basic
ReportR0.00 n/a n/a n/a Proof of Submission
GG003Number of quarterly MPAC meetings held/
coordinated by 30 June 2021
4 Meetings held by 30
June 2021Non Cumulative 1 Meeting per quarter 1 Meeting per quarter 1 Meeting per quarter
1 Meeting per
quarterR0.00 n/a n/a n/a
Attendance Register /
Minutes
GG3.1Number of quarterly Council meetings held /
coordinated by 30 June 2021
4 Meetings held/
coordinated by 30
June 2021
Non Cumulative 1 Meeting per quarter 1 Meeting per quarter 1 Meeting per quarter1 Meeting per
quarterR0.00 n/a n/a n/a
Attendance Register /
Minutes
GG3.2Number of monthly EXCO meetings held/
coordinated by 30 June 2021
12 Meetings
held/coordinated by
30 June 2021
Non Cumulative 3 Meetings per quarter 3 Meetings per quarter3 Meetings per
quarter
3 Meetings per
quarterR0.00 n/a n/a n/a
Attendance Register /
Minutes
GG3.3
Number of quarterly Corporate Services
Portfolio committee meetings held/
coordinated by 30 June 2021
7 portfolio Meetings
held/coordinated by
30 June 2021
Non Cumulative 1 Meeting per quarter 1 Meeting per quarter2 Meetings per
quarter
3 Meetings per
quarterR0.00 n/a n/a n/a
Attendance Register /
Minutes
GG3.4
Number of quarterly Planning Portfolio
committee meetings held / coordinated 30
June 2021
7 Planning Portfolio
committee meetings
held/ coordinated 30
June 2021
Non Cumulative1 Planning Portfolio
committee Meetings
1 Planning Portfolio
committee Meetings
2 Planning Portfolio
committee Meetings
3 Planning Portfolio
committee Meetings R0.00 n/a n/a n/a
Attendance Register/
minutes
GG3.5
Number of quarterly Technical Services
Portfolio committee meetings held /
Coordinated by 30 June 2021
7 Techical services
Portfolio committee
meetings held / Co-
ordinated 30 June
2021
Non Cumulative
1 Techical services
Portfolio committee
Meeting
1 Techical services
Portfolio committee
Meeting
2 Techical services
Portfolio committee
Meeting
3 Techical services
Portfolio committee
Meeting
R0.00 n/a n/a n/aAttendance Register /
Minutes
GG3.6
Number of quarterly Community Services
Portfolio committee meetings held/
coordinated by 30 June 2021
7 Community
services Portfolio
committee meetings
held / Co-cordinated
30 June 2021
Non Cumulative
1 Community services
Portfolio committee
Meeting
1 Community services
Portfolio committee
Meeting
2 Community
services Portfolio
committee Meetings
3 Community
services Portfolio
committee Meetings
R0.00 n/a n/a n/aAttendance Register /
Minutes
GO
OD
GO
VE
RN
AN
CE
& P
UB
LIC
PA
RT
ICIP
AT
ION
Ensure excellence &
Governance and
Leadership
Coordinate Council
committees and structures
Coordination of Back to
basics programme
22
GG3.7Number quarterly Finance Portfolio committee
meetings held / Coordinated per annum
7 Finance Portfolio
committee meetings
by 30 June 2021
Non Cumulative1 Portfolio Committee
Meeting
1 Portfolio Committee
Meeting
2 monthly Portfolio
Committee Meetings
3 monthly Portfolio
Committee MeetingR0.00 n/a n/a n/a
Attendance Registers
/ Minutes
GG3.8Number of quarterly Corporate Services
departmental meetings held 30 June 2021
4 Meetings held by 30
June 2021Non Cumulative 1 Meeting per quarter 1 Meeting per quarter 1 Meeting per quarter
1 Meeting per
quarterR0.00 n/a n/a n/a
Attendance Register /
Minutes
GG3.9Number of quarterly Audit/ Performance Audit
meetings held each by 30 June 2021
4 Audit/ Performance
Audit meetings held
each by 30 June 2021
Non Cumulative1 Audit/ Performance
Audit meetings held
1 Audit/ Performance
Audit meetings held
1 Audit/ Performance
Audit meetings held
1 Audit/ Performance
Audit meetings held R0.00 R0.00 n/a Equitable Share
Attendance Register /
Minutes
GG3.10No. of Risk Management Committee meetings
held by 30 June 2021
4 Risk Management
Committee meetings
held by 30 June 2021
Non Cumulative1 Risk Management
Meeting
1 Risk Management
Meeting
1 Risk Management
Meeting
1 Risk Management
Meetingn/a
Attendance Register /
Minutes
GG4
Number of Quarterly Staff Meetings held by 30
June 2021
4 Staff Meetings held
by 30 June 2021Non Cumulative 1 Staff Meeting held 1 Staff Meeting held 1 Staff Meeting held 1 Staff Meeting held R0.00 n/a n/a n/a
Minutes/ Attendance
Register
GG4.1
Number of Monthly Manco meetings held by 30
June 202112 Monthly Manco
meetings heldby 30
June 2021
Non Cumulative3 Monthly Manco
meetings held
3 Monthly Manco
meetings held
3 Monthly Manco
meetings held
3 Monthly Manco
meetings heldR0.00 n/a n/a n/a
Minutes/ Attendance
Register
GG4.2Number of Planning departmental meetings
held per annum
4 Number of Planning
departmental
meetings held per
annum
Non Cumulative
1 Planning
departmental meetings
held
1 Planning
departmental meetings
held
1 Planning
departmental
meetings held
1 Planning
departmental
meetings held
n/a n/a n/a n/aMinutes of meetings/
attendance register
GG4.3Number of quarterly Technical Services
departmental meetings held by 30 June 2021
4 Technical Services
departmental
meetings held by 30
June 2021
Non Cumulative
1 Technical Services
departmental meetings
held
1 Technical Services
departmental meetings
held
1 Technical Services
departmental
meetings held
1 Technical Services
departmental
meetings held
n/a n/a n/a n/aAttendance Register/
Minutes
GG4.4Number of quarterly Finance departmental
meetings held per annum
4 Finance
departmental
meetings held by 30
June 2021
Non Cumulative 1 Departmental Meeting1 Departmental
Meeting
1 Departmental
Meeting
1 Departmental
MeetingR0.00 n/a n/a n/a
Attendance Registers
/ Minutes
GG4.5
Number of Quarterly Executive Departmental
Meetings held by 30 June 20214 Quarterly
departmental
meetings held
Non Cumulative
1 Quarterly
departmental meeting
held
1 Quarterly
departmental meeting
held
1 Quarterly
departmental
meeting held
1 Quarterly
departmental
meeting held
R0.00 n/a n/a n/aMinutes/ Attendance
Register
GG4.6Number of Quarterly Community Services
departmental meetings held by 30 June 2021
4 Quarterly
departmental
meetings held
Non Cumulative
1 Quarterly
departmental meeting
held
1 Quarterly
departmental meeting
held
1 Quarterly
departmental
meeting held
1 Quarterly
departmental
meeting held
R0.00 n/a n/a n/aAttendance register/
Minutes
GG4.7Number of Quarterly Local Labour forum
meetings held / coordinated by 30 June 2021
4 Meetings held/
coordinated by 30
June 2021
Non Cumulative 1 Meeting per quarter 1 Meeting per quarter 1 Meeting per quarter1 Meeting per
quarterR0.00 n/a n/a n/a
Attendance Register /
Minutes
GG4.8Number of quarterly OHS meetings held by 30
June 2021
2 Meetings held /
coordinated by 30
June 2021
Non Cumulative n/a n/a 1 Meeting per quarter1 Meeting per
quarterR650 000 R650 000 n/a n/a
Attendance Register /
Minutes
Coordinate Council
committees and structures
Improved administration
functionality
23
GG4.9Number of quarterly IT Steering Committee
meetings held 30 June 2020
4 Meetings held by 30
June 2021Non Cumulative 1 Meeting per quarter 1 Meeting per quarter 1 Meeting per quarter
1 Meeting per
quarterR0.00 n/a n/a n/a
Attendance Register /
Minutes
GG4.10Number of Youth Forum meetings held by 30
June 2021
4 Youth Forum
meetings held by 30
June 2021
Non Cumulative 1 youth forum meeting 1 youth forum meeting1 youth forum
meeting
1 youth forum
meetingR0.00 R0.00 n/a Equitable Share
Attendance Register /
Minutes
GG4.11Number of quarterly meetings of Local Aids
Council by 30 June 2021
4 Local Aids Council
meetings held by 30
June 2021
Non Cumulative1 Local Aids Council
meeting held
1 Local Aids Council
meeting held
1 Local Aids Council
meeting held
1 Local Aids Council
meeting heldR0.00 R0.00 n/a Equitable Share
Attendance Register /
Minutes
GG4.12Number of quarterly disability forum meetings
held by 30 June 2021
4 meetings held by 30
June 2021Non Cumulative
1 Meeting held per
quarter
1 Meeting held per
quarter
1 Meeting held per
quarter
1 Meeting held per
quarterR200 000 R200 000 n/a Equitable Share
Attendance Register /
Minutes
GG4.13Number of Arts and Culture Forum held by 30
June 2021
4 meetings held by 30
June 2021Non Cumulative
1 Meeting held per
quarter
1 Meeting held per
quarter
1 Meeting held per
quarter
1 Meeting held per
quarterR500 000 R500 000 n/a Equitable Share
Minutes/ Attendance
Register
GG4.14Number of Sport confederation meetings
held by 30 June 2021
4 Sport
confederation
meetings held by 30
June 2021
Non Cumulative1 Sport confedaration
meetings held
1 Sport confedaration
meetings held
1 Sport
confedaration
meetings held
1 Sport
confedaration
meetings held
R0.00 R0.00 n/a n/aMinutes / Attendance
Register
GG4.15Number of quarterly meetings for:womens
Forum held by 30 June 2021
4 meetings held by 30
June 2021Non Cumulative
1 Meeting held per
quarter
1 Meeting held per
quarter
1 Meeting held per
quarter
1 Meeting held per
quarterR200 000 R200 000 n/a Equitable Share
Attendance Register /
Minutes
GG4.16Number of Senior Citizen Forum held by 30
June 2021
4 meetings held by 30
June 2021Non Cumulative
1 Meeting held per
quarter
1 Meeting held per
quarter
1 Meeting held per
quarter
1 Meeting held per
quarterR300 000 R300 000 n/a Equitable Share
Minutes/ Attendance
Register
GG4.17Number of Saftey Community Forum Meetings
held by 30 June 2021 ( 1 per quarter )4 Meetings Non Cumulative
1 Saftey Community
Forum Meeting Held
1 Saftey Community
Forum Meeting Held
1 Saftey Community
Forum Meeting Held
1 Saftey Community
Forum Meeting HeldR0.00 n/a n/a n/a
Attendance Register /
Minutes
GG4.18
Number of District Tribunal meetings
attended/ participated on as and when invited
by 30 June 2021
2 of District Tribunal
meetings attended as
and when invited by
30 June 2021
Non Cumulative n/a n/a
1 of District Tribunal
meetings attended/
participated on as
and when invited
1 of District Tribunal
meetings attended/
participated on as
and when invited
R0.00 n/a n/a n/aMinutes/ Attendance
register
GG4.19Number of Disaster Management Advisory
Forum held by 30 June 2021
4 meetings held by 30
June 2021Non Cumulative
1 Meeting held per
quarter
1 Meeting held per
quarter
1 Meeting held per
quarter
1 Meeting held per
quartern/a Equitable Share
Attendance Register /
Minutes
GG4.20Number of quarterly Housing Forum meetings
held 30 June 2021
4 Housing Forum
meetings held 30
June 2021
Non Cumulative1 Housing forum
meeting held
1 Housing forum
meeting held
1 Housing forum
meeting held
1 Housing forum
meeting heldR0.00 n/a n/a n.a Attendance Register
Improved administration
functionality
24
GG4.21
Number of Basics service delivery
accelleration task team meetings attended as
and when invited by 30 June 2021
2 Service delivery
Accelleration task
team Meetings
Attended as and
when invited by 30
June 2021
Non Cumulative n/a n/a
1 basic service
delivery task team
meeting atteneded
1 basic service
delivery task team
meeting atteneded
R0.00 n/a n/a n/aMinutes/ Attendance
register
GG4.22Number of DFTT meetings atttended as and
when invited by 30 June 2021
2 DFTT Meetings
Attended as and
when invited by 30
June 2021
Non Cumulative n/a n/a
1 DFTT Meeting
Attended as and
when invited
1 DFTT Meeting
Attended as and
when invited
R0.00 n/a n/a n/aMinutes/ Attendance
register
GG.4.23
Number of District Planners Forum attended/
participated on as and when invited by 30 June
2021
2 District Planners
Forum attended as
and when invited by
30 June 2021
Non Cumulative n/a n/a
1 of District
Planners Forum
attended/
participated on as
and when invited
1 of District
Planners Forum
attended/
participated on as
and when invited
R0.00 n/a n/a n/aMinutes/ Attendance
register
GG4.24No of Mayoral IDP & Budget consultative
(Izimbizo) meetings held 30 May 2021
05 Mayoral IDP &
Budget consultative
(Izimbizo) meetings
held 30 May 2021
Non Cumulative n/a n/a n/a
05 Mayoral IDP &
Budget consultative
(Izimbizo) meetings
held 30 May 2021
n/a Equitable ShareAttendance Registers
/ Close out Report
GG4.25No of quarterly IDP Steering Committee
meetings held per annum
4 IDP Steering
Committee meetings
held per annum
Non Cumulative1 IDP Steering
CommitteeMeeting
1 IDP Steering
CommitteeMeeting
1 IDP Steering
CommitteeMeeting
1 IDP Steering
CommitteeMeetingn/a Equitable Share
Minutes / Attendance
Registers
GG4.26Number of IDP Rep Forum meetings held per
annum
4 IDP Ref Forum
meetings hedl per
annum
Non Cumulative1 IDP Ref Forum
meeting held
1 IDP Ref Forum
meeting held
1 IDP Ref Forum
meeting held
1 IDP Ref Forum
meeting held n/a Equitable Share
Minutes / Attendance
Registers
GG5Number of Multi- Disciplinary road blocks held
per annum
12 Roadblocks
conducted per annumNon Cumulative 3 Roadblocks 3 Roadblocks 3 Roadblocks 3 Roadblocks R0.00 n/a n/a n/a Monthly report
GG5.1Number of monthly reports for the applications
of Learners licence received by 30 June 2021
12 reports on
applications for
learners licence
received
Non Cumulative 3 Reports 3 Reports 3 Reports 3 Reports R0.00 n/a n/a n/a Monthly Reports
GG5.2
Number of monthly reports on Traffic
Department submitted to Senior Manager
Community Services by 30 June 2021
12 Traffic Department
Reports submitted by
30 June 2021
Non Cumulative 3 Reports 3 Reports 3 Reports 3 Reports R0.00 n/a n/a n/a
Acknowledgement of
receipt from Seniour
Manager Comminuty
Services
GG6
Number of Quarterly OHS Reports submitted
to Corporate services portfolio committee on
30 June 2021
2 Quarterly OHS
Reports submitted to
Corporate services
portfolio committee
on 30 June 2021
Non Cumulative n/a n/a
1 Quarterly OHS
Report submitted to
Corporate services
portfolio committee
1 Quarterly OHS
Report submitted to
Corporate services
portfolio committee
R0.00 n/a n/a n/a Attendance register
/ minutes
GG6.1Establishment of OHS Committee by 30 March
2021
1 established OHS
Committee by 30
March 2021
Non Cumulative N/A N/A
1 established OHS
Committee by 30
March 2021
N/A R0.00 n/a n/a n/a
Appointment letters
of the OHS
Committee
GG7
Number of Batho Pele documents reviewed
(Batho Pele Policy & procedure manual; Service
Charter; Service implentation plan) submitted
to Council by 30 June 2021
3 Batho Pele
Documents
submitted to Council
by 30 June 2021
Non Cumulative n/a n/a n/a
3 Batho Pele
Documents
submitted to Council
by 30 June 2021
n/a Draft BPP;SC;SDIP
GG7.1Number of Batho Pele campaigns conducted by
30 June 20202 Campaigns Non Cumulative n/a 1 Campaign n/a 1 Campaign n/a
Attendance Registers
/ Agenda
GG7.2
Number of Quarterly reports compiled
through the Complaints management system
submitted to Municipal Manager by 30 June
2021
08 Complaints
management reports
submitted to
Municipal Manager by
30 June 2021
Non Cumulative3 Complaints
management reports
3 Complaints
management reports
1 Complaints
management report
1 Complaints
management report R0.00 n/a n/a n/a
Monthly Reports /
Acknowledgement
from MM
GG7.3Number quarterly reports on Mayoral affairs
submitted Municipal Manager by 30 June 2021
4 Reports on Mayoral
affairs submitted
Municipal Manager by
30 June 2021
Non Cumulative 1 Mayoral affairs report 1 Mayoral affairs report1 Mayoral affairs
report
1 Mayoral affairs
reportR0.00 R0.00 n/a Equitable Share
Quaretrly Reports /
Acknowledgement
from MM
GG.7.4Number of Mayoral excellence awards held by
31 January 2021
1 Mayoral excellence
awardsNon Cumulative n/a n/a
1 Mayoral excellence
awardsn/a R0.00 R0.00 n/a Equitable Share
Attendance Register
/Report
R0.00 Equitable Share
To ensure
Excellence in
Governance and
Leadership Improve
of Law Enforcement
Improved implementation of
law enforcement within
Mtubatuba Municipal area
Provide Safe and
healthy working
environment
Effectivve implementation of
OHSA
To ensure
Excellence in
Governance and
Leadership
Regular Public participation
in Municipal Businesses
R0.00
To prevent and
combat unlawful
activities
25
FV1
Percentage Capital expenditure budget
implementation (% of MIG
expenditure/Transfers x 100) per annum
100% Capital
expenditure by 30
June 2021
Cumulative20% Capital
expenditure in quarter 1
40% Capital
expenditure in quarter
2
70% Capital
expenditure in
quarter 3
100% Capital
expenditure by 30
June 2021
R35 097 504 n/a R35 097 504MIG & Equitable
ShareMonthly Report
FV1.1% suppliers paid within 30 days upon receipt of
invoice (Cash Management)
100% uppliers paid
within 30 days per
annum
Non Cumulative
100% suppliers paid
within 30 days per
annum
100% suppliers paid
within 30 days per
annum
100% suppliers paid
within 30 days per
annum
100% suppliers paid
within 30 days per
annum
n/a n/a n/aMonthly Report &
age analysis
FV1.2% Budget spent on Repairs and Maintainance of
Assets per annum (expenditure)
100% Budget spent on
Repairs and
Maintainance of
Assets per annum
Cumulative
25% budget spent on
Repairs and
Maintainance
50% budget spent on
Repairs and
Maintainance
75% budget spent on
Repairs and
Maintainance
100% Budget spent
on Repairs and
Maintainance of
Assets per annum
R15 300 000 n/a Equitable Share Monthly Report
FV2
Percentage operating revenue budget
implementation (actual operating
revenue/budget operating revenue x 100) per
annum
100% operating
revenue budget
implementation by 30
June 2021
Cumulative25% operating revenue
budget implementation
50% operating revenue
budget implementation
75% operating
revenue budget
implementation
100% operating
revenue budget
implementation by
30 June 2021
R97 822 821 R97 822 821 n/a None Monthly Report
FV2.1
Percentage service charges and property rates
revenue buget implementation (actual service
charges and property rates revenue/budget
service charges and property rates revenue x
100) per annum
100% service charges
and property rates
revenue buget
implementation by 30
June 2021
Cumulative
25% service charges and
property rates revenue
buget implementation
50% service charges
and property rates
revenue buget
implementation
75% service charges
and property rates
revenue buget
implementation
100% service charges
and property rates
revenue buget
implementation by
30 June 2021
R80 410 953 R80 410 953 n/a Own Revenue Monthly Report
FV3Date of Review and implementation of Finance
related policies submitted to Council
Finance related
policies submitted to
Council by 30 June
2021
Non Cumulative n/a n/a n/a
Finance related
policies submitted
by 30 June 2021
n/a n/a n/a Council Resolution
FV3.1
Number of monthly MFMA section 71
compliance report submitted to Mayor by 30
June 2021
12 Section 71 Reports Non Cumulative 3 Section 71 Reports 3 Section 71 Reports 3 Section 71 Reports 3 Section 71 Reports R0.00 n/a n/a n/a
Section 71 Report /
Confirmation of
receipt by Mayor
FV3.2Date section 72 report submitted to Mayor,
National & Provincial Treasury
section 72 report
submitted to Mayor,
National & Provincial
Treasury 25 January
2021
Non Cumulative n/a n/a
section 72 report
submitted to Mayor,
National & Provincial
Treasury 25 January
2021
n/a R0.00 n/a n/a n/aProof of Submission,
Delivery Report
FV3.3 Number of section 52 reports prepared for
Mayor for submission to Council
4 section 52 reports
submitted by Mayor
to Council
Non Cumulative
1 section 52 reports
submitted by Mayor to
Council
1 section 52 reports
submitted by Mayor to
Council
1 section 52 reports
submitted by Mayor
to Council
1 section 52 reports
submitted by Mayor
to Council
R0.00 n/a n/a n/a Council resolution
FV3.4
Number of quarterly reports submitted for the
progress made with the reporting process
interms of the MSCOA to Finance Portfolio
Committee by 30 June 2021
4 MSCOA Reports
submitted to Finance
Portfolio Committee
by 30 June 2021
Non Cumulative 1 MSCOA Report 1 MSCOA Report 1 MSCOA Report 1 MSCOA Report R500 000 R500 000 n/aFinance Management
Grant (FMG)
Quarterly Report /
Finance Portfolio
Committee minutes
FV3.5
Number of quarterly reports submitted for the
progress made with the reporting of budget
management to the Mayor and Council
4 quarterly reports
submitted to the
Mayor and Council
Non cumulative
1 quarterly report
submitted to the Mayor
and Council
1 quarterly report
submitted to the
Mayor and Council
1 quarterly report
submitted to the
Mayor and Council
1 quarterly report
submitted to the
Mayor and Council
n/a n/a n/aQuarterly Report /
Council Minutes
FIN
AN
CIA
L V
IAB
ILIT
Y A
ND
MA
NA
GE
ME
NT
KP5: FINANCIAL VIABILITY AND MANAGEMENT
Improved budget
implementation in
the municipality
Optimize the expenditure of
capital & Operational budget
Optimize revenue of
operational budget
Improvement of
Reporting
Enhance Compliance with
in year reporting
26
FV4Asset register updated on a Quarterly basis and
report submitted to the MM by 30 June 2021
4 Asset register
Reports submitted to
MM by 30 June 2021
Non Cumulative 1 Asset report 1 Asset report 1 Asset report 1 Asset report n/a Equitable Share
Quarterly Report /
Acknowlegment of
receipt by MM
FV4.1Quarterly Asset verication conducted by 30
June 2021
4 Verification
conductedNon Cumulative 1 Verification Conducted
1 Verification
Conducted
1 Verification
Conducted
1 Verification
Conductedn/a Equitable Share
Inventory List and
verification report
FV4.2
Date Municipal fleet management policy
reviewed and submitted to Council for
adoption
Municipal fleet
management policy
submitted to Council
for adoption by 30
June 2021
Non Cumulative n/a n/a n/a
Municipal fleet
management policy
submitted to Council
for adoption by 30
June 2021
R1 000 000 R1 000 000
n/a Equitable Share Council Resolution
FV4.3
Number of quarterly fleet management
Reports submitted to Corporate Services
Portfolio by 30 June 2021
4 fleet management
Report submitted to
Corporate Services
Portfolio by 30 June
2021
Non Cumulative1 fleet management
Report
1 fleet management
Report
1 fleet management
Report
1 fleet management
Reportn/a Equitable Share
Corporate Services
Portfolio Committee
minutes
FV5Number of quarterly SCM reports submitted
to Finance Portfolio Committee
4 quarterly SCM
Reports submitted to
portfolio committee
by 30 June 2021
Non Cumulative 1 SCM report 1 SCM report
1 SCM report
submitted to
portfolio committee
1 SCM report
submitted to
portfolio committee
n/a n/a n/aMinutes /Attendance
register
FV5.1Number of Bid commitees Attended as and
when invited (fv)
4 Bid commitees
Attended Non Cumulative
1 Bid Committee
attended
1 Bid Committee
attended
1 Bid Committee
attended
1 Bid Committee
attended R0 R0 n/a n/a Attendance Register
FV5.2
Number of quarterly reports submitted for the
progress made in line with procurement plan to
the Portfolio committee
4 quarterly reports
submitted to
portfolio committee
Non cumulative
1 quarterly report
submitted to portfolio
committee
1 quarterly report
submitted to portfolio
committee
1 quarterly report
submitted to
portfolio committee
1 quarterly report
submitted to
portfolio committee
R0.00 n/a n/a n/aReport / portfolio
minutes
FV5.3Date of submission of the consolidated
Procurement plan to Treasury by 30 June 2021
Consolidated
procurement plan
submitted to
Treasury by 30 June
2021
Non Cumulative n/a n/a n/a
Consolidated
procurement plan
submitted to
Treasury by 30 June
2021
R0.00 n/a n/a n/aProof of submission
to Treasury
FV5.4Number of awareness campaigns on tender &
supply processes conducted by 30 June 2021
2 awareness
campaingns Non Cumulative N/A 1 Awareness N/A 1 Awareness n/a n/a
Attendance Register /
Reports
FV5.5
Number of quarterly reports submitted for the
progress made with the reporting of UIFW to
ExCO
4 quarterly reports
submitted to ExCO Non cumulative
1 quarterly report
submitted to ExCO
1 quarterly report
submitted to ExCO
1 quarterly report
submitted to ExCO
1 quarterly report
submitted to ExCO R0 n/a n/a n/a
ExCo minutes /
attendance register
FV5.6
Number of quarterly reports submitted for the
progress made with the reporting of UIFW to
Finance Portfolio Committee 30 June 2021
4 UIFW Reports
submitteed by 30
June 2021
Non Cumulative
1 report submitted for
the progress made
with the reporting of
UIFW
1 report submitted for
the progress made
with the reporting of
UIFW
1 report submitted
for the progress
made with the
reporting of UIFW
1 report submitted
for the progress
made with the
reporting of UIFW
R0.00 n/a n/a n/aAttendance Registers
/ Minutes
FV6
Number of monthly investment register
updated on a monthly basis and submitted to
Finance Portfolio Committee
5 Investments
registers updated and
submitted to
Portfolio Committee
by 30 June 2021
Non Cumulative n/a n/a2 Investment
resgisters 3 investment register
Portfolio Minutes /
Investment Register
FV6.1
Number of quarterly grant register updated
and submitted to Finance Portfolio Committee
by 30 June 2021
2 Grant Registers
submitted to
portfolio Committee
30 June 2021
Non Cumulative n/a n/a
1 Grant Register
submitted to
portfolio Committee
30 June 2021
1Grant Register
submitted to
portfolio Committee
30 June 2021
Portfolio Comiittee Minutes
/ Grant register
FV6.2
number of reports on the Cash flow plan
submitted to Finance Portfolio Committee by
30 June 2021
2 Cash flow plans
submitted to
portfolio Committee
30 June 2021
Non Cumulative n/a n/a
1 Cash flow plan
submitted to
portfolio Committee
30 June 2021
1 Cash flow plan
submitted to
portfolio Committee
30 June 2021
Portfolio Comiittee Minutes
/ cash flow plan
FIN
AN
CIA
L V
IAB
ILIT
Y A
ND
MA
NA
GE
ME
NT
Maximise earnings &
returns on Assets
with acceptable
levels of risks
Improved Assets & Liabilities
Management
R500 000,00
Implementantion of
Sound Financial
Management
Enhance Compliance with
SCM prescripts
Enhance Cash Management
27
CC1Date Intergrated Development Plan reviewed &
adopted by Council
Intergrated
Development Plan
adopted by Council
by 30 June 2021
Non Cumulative n/a n/a n/a
Intergrated
Development Plan
adopted by Council
by 30 June 2021
R0.00 R0.00 n/a Equitable Share Council Resolution
CC1.1 Date IDP process plan adopted by Council
IDP process plan
adopted by Council
by 30 September
2020
Non Cumulative
IDP process plan
adopted by Council by
30 September 2020
n/a n/a n/a R0.00 n/a n/a n/a Council Resolution
CC1.2No. of strategic planning session held by 28
February 2021
1 Strategic Planning
SessionNon Cumulative n/a n/a
1 Strategic Planning
Sessionn/a R0.00 R0.00 n/a Equitable Share
Attendance Register /
Closeout Report
CC2
Date Spatial Development framework
Reviewed and submitted to Council for
adoption
Spatial Development
Framework adopted
by Council by 30 June
2021
Non Cumulative n/a n/a Draft SDF in place
Spatial Development
Framework adopted
by Council by 30 June
2021
R500 000 R500 000 n/a Equitable Share Council resolution
CC2.1
Date Mtubatuba Wall to wall Town Planning
Scheme developed and submitted to Council
for adoption
Mtubatuba Wall to
wall Town Planning
Scheme developed
and submitted to
Council by 30 June
2021
Non Cumulative n/a n/a n/a
Mtubatuba Wall to
wall Town Planning
Scheme developed
and submitted to
Council by 30 June
2021
R0.00 n/a n/a n/a
Reviewed Town
Planning Scheme /
Council Resolution
CC2.2Date Gazzetting of Wall to wall Town Planning
Scheme
Wall to wall Town
planning scheme
gazzetted by 30 June
2021
Non Cumulative n/a n/a n/a
Wall to wall Town
planning scheme
gazzetted by 30 June
2021
R200 000 R200 000 n/a Equitable ShareGazzette / Council
Resolution
CC2.3No. of Quarterly SPLUMA Application Register
submitted to Cogta per Annum
4 SPLUMA
Application Register
by 30 June 2021
Non Cumulative1 SPLUMA Application
Register
1 SPLUMA Application
Register
1 SPLUMA
Application Register
1 SPLUMA
Application RegisterR0.00 n/a n/a n/a
Proof of submission
to DCOGTA
CC2.4 Date Subdivision of sites completedsubdivision of sites by
30 June 2021Non Cumulative n/a n/a n/a
subdivision of sites
by 30 June 2021R300 000 R300 000 n/a Equitable Share Subdivisional Plan
CC2.5Date Strategic Environmental Assessment (SEA)
developed & approved by Council
Strategic
Environmental
Assessment (SEA)
developed &
approved by Council
on 30 June 2021
Non Cumulative n/a n/a Draft SEA Developed
Strategic
Environmental
Assessment (SEA)
developed &
approved by Council
on 30 June 2021
R400 000 R400 000 n/a Equitable Share Council resolution
CC2.6Date Urban design Framework Plan developed
and adopted by Council by 30 June 2021
Urban design
Framework Plan
developed by 30 June
2021
Non Cumulative n/a n/a n/a
Urban design
Framework Plan
developed by 30
June 2021
R400 000 R400 000 n/a Equitable Share Council resolution
CC2.7 Date Purchase of GIS Soft ware & Hardware
GIS software
purchased by31
March 2021
Non Cumulative n/a n/a
GIS software
purchased by 31
March 2021
n/a R1 000 000 R1 000 000 n/a Equitable ShareProof of purchase
/Purchase Order
CC2.8
Number of quarterly reports on building
Inspectorate and outdoor advertising submitted
to Planning Department portfolio committee by
30 June 2021
4 Reports on building
Inspectorate and
outdoor advertising
submitted by 30 June
2021
Non Cumulative
1 Report on building
Inspectorate and
outdoor advertising
1 Report on building
Inspectorate and
outdoor advertising
1 Report on building
Inspectorate and
outdoor advertising
1 Report on building
Inspectorate and
outdoor advertising
R0.00 n/a n/a n/a
Quarterly Reports /
Portfolio Committee
minutes
CC2.9
Number of Mtubatuba building Inspectorate &
Town Planning awareness campaigns held by
30 June 2021
2 Awareness
Campaigns Non Cumulative n/a 1 Awareness Campaign nla
1 Awareness
CampaignR200 000 R200 000 n/a Equitable Share Attendance Register
CC2.10
Facilitate fully coordinated
planning and development
activities of the
Municipality
Number of Enforcement reports on town
planning submitted to ManCO by 30 June 2021
2 Enforcement
reports on town
planning submitted
to ManCO by 30 June
2021
Non Cumulative n/a n/a
1 Enforcement
report on town
planning submitted
to ManCO
1 Enforcement
report on town
planning submitted
to ManCO
n/a n/a n/a n/aManCO minutes /
Attendance Register
CRO
SS C
UTT
ING
INTE
RVEN
TIO
NS
To ensure integrity
and quality of
physical environment
underpinned by a
coherent Spatial
Development pattern
To ensure integrity
and quality of
physical environment
underpinned by a
coherent Spatial
Development pattern
KPA6: CROSS CUTTING INTERVENTIONS
To ensure intergrity
and quality of
physical
environment
underpinned by a
coherent spatial
development
pattern
Facilitate fully coordinated
planning & development
activities of the
municipality
Improved Spatial
Development Framework
Development and
Implementation of
environmental management
plan
28
CC3
Date Disaster Management Plan Reviewed and
adopted by Council30-Jun-21 Non Cumulative n/a n/a n/a
Disaster
Management Plan
Reviewed and
adopted by Council
R500 000 R500 000 n/a Equitable Share Council Resolution
CC3.1
Number of disaster / fire awareness campaigns
held by 30 June 202136 Fire awarenesses Non Cumulative 9 Fire awarenesses 9 Fire awarenesses 9 Fire awarenesses 9 Fire awarenesses n/a Equitable Share
Monthly Reports/
Attendance registers
CC3.2
Number of fire drills conducted in the
municipal jurisdiction by 30 June 2021
4 Fire drills by 30
June 2021Non Cumulative 1 Fire drill per quarter 1 Fire drill per quarter 1 Fire drill per quarter 1 Fire drill per quarter n/a Equitable Share Quarterly Reports
CC3.3
Number of monthly disaster / Fire reports on
incidents responded to submitted to
Community Services Portfolio Committtee by
30 June 2021
12 Reports by 30 June
2021Non Cumulative 3 Reports per quarter 3 Reports per quarter 3 Reports per quarter
3 Reports per
quartern/a Equitable Share
Portfolio Committee
Minutes / attendance
register
CC4Date Human Settlement Sector Plan reviewed
and Adopted by Council
Human Settlement
Sector Plan adopted
by Council by 30 June
2021
Non Cumulative n/a n/aDraft HSSP
Developed
Human Settlement
Sector Plan adopted
by Council by 30 June
2021
R0.00 n/a n/a n.a Council Resolution
CC4.1
Number of quarterly reports on the
implementation of housing projects within
Mtubatuba submitted toPlanning Department
portfolio committee by 30 June 2021
4 Reports on the
implementation of
housing projects
submitted to Planning
Department portfolio
committee by 30 June
2021
Non Cumulative1 housing project
Report
1 housing project
Report
1 housing project
Report
1 housing project
Reportn/a n/a n.a
Minutes of Planning
Portfolio meeting
CC4.2
To ensure intergrity
and quality of
physical
environment
underpinned by a
coherent spatial
development
pattern
Facilitate fully coordinated
planning & development
activities of the municipality
Date report on contribution to credible IDP
submitted to Municipal Manager
1 report submitted by
30 June 2020Non Cumulative n/a n/a n/a
1 report Submitted
to the Municipal
Manager
R0.00 n/a n/a n/aAcknowledgement of
Receip from MM
To ensure
sustainable
protection and
development of the
environment
Establishment of Disaster
Management Structures &
Systems
To ensure integrity
and quality of
physical environment
underpinned by a
coherent spatial
development pattern
Facilitate fully coordinated
planning and development
activities of the Municipality
29
6. MONTHLY PROJECTIONS OF OPERATING CAPITAL EXPENDITURE AND REVENUE FOR EACH VOTE
The monthly projections of expenditure as per Appendix 2 are made on a cash flow basis, taking into account experience and the
council’s policy regarding supplier payments. Each department is responsible for monitoring payments against vote and this will
be monitored monthly in accordance with section 71 of the MFMA.
Section 71 States that:
71. (1) The accounting officer of a municipality must by no later than 10 working days after the end of each month submit to the
mayor of the municipality and the relevant provincial treasury a statement in the prescribed format on the state of the municipality’s
budget reflecting the following particulars for that month and for the financial year up to the end of that month:
(a) Actual revenue, per revenue source.
(b) actual borrowings.
(c) actual expenditure, per vote:
(d) actual capital expenditure. per vote.
(e) the amount of any allocations received.
(f) actual expenditure on those allocations. excluding expenditure on-
(i) its share of the local government equitable share: and
(ii) allocations exempted by the annual Division of Revenue Act from compliance with this paragraph; and
(g) when necessary, an explanation of-
(i) any material variances from the municipality’s projected revenue by source, and from the municipality’s
expenditure projections per vote.
(ii) any material variances from the service delivery and budget implementation plan; and
(iii) any remedial or corrective steps taken or to be taken to ensure that projected revenue and expenditure remain
within the municipality’s approved budget.
30
(2) The statement must include-
(a) a projection of the relevant municipality’s revenue and expenditure for the rest
(b) the prescribed information relating to the state of the budget of each municipal of the financial year. and any
revisions from initial projections; and entity as provided to the municipality in terms of section 87(10).
(3) The amounts reflected in the statement must in each case be compared with the
(4) The statement to the provincial treasury must be in the format of a signed
(5) The accounting officer of a municipality which has received an allocation referred corresponding amounts budgeted for
in the municipality’s approved budget document and in electronic format. to in subsection (l)(e) during any month must, by
no later than 10 working days after the end of that month, submit that part of the statement reflecting the particulars
referred to in subsection (l)(e) and (f) to the national or provincial organ of state or municipality which transferred the
allocation. month submit to the National Treasury a consolidated statement in the prescribed format on the state of the
municipalities' budgets, per municipality and per municipal entity.
(7) The provincial treasury must, within 30 days after the end of each quarter, make public as may be prescribed. a
consolidated statement in the prescribed format on the state of municipalities' budgets per municipality and per municipal
entity. The MEC for finance must submit such consolidated statement to the provincial legislature no later than 45 days
after the end of each quarter.
31
6.1 OPERATIONAL BUDGET
The operational budget of the municipality has been aligned with that of the National Treasury
format or structure of votes and complements the operational structure within the municipality.
Each senior manager will have the responsibility to monitor performance, spending and revenue
patterns against those estimated by them at the start of the year.
KZN275 Mtubatuba - Table B4 Adjustments Budget Financial Performance (revenue and expenditure) - 28 February 2021
Budget Year +1
2021/22
Budget Year +2
2022/23
Original BudgetAdjusted
Budget
Adjusted
Budget
Adjusted
Budget
10
R thousands A H
Expenditure By Type
Employee related costs 98,887,634.00 98,267,636.00 105,666,781.51 112,799,289.26
Remuneration of councillors 16,029,809.00 16,815,310.00 17,232,044.37 18,524,447.70
Debt impairment 12,000,000.00 12,000,000.00 13,000,000.00 13,500,000.00
Depreciation & asset impairment 31,000,000.00 32,500,000.00 32,937,500.00 35,078,437.50
Finance charges 2,184,388.00 2,184,388.00 2,320,912.25 2,471,771.55
Other materials 23,034,000.00 22,300,000.00 29,590,625.00 31,511,359.00
Contracted services 67,444,197.00 68,652,088.00 40,330,136.79 42,951,595.68
Other expenditure 39,528,428.00 61,503,000.00 72,567,437.50 76,634,320.94
Total Expenditure 290,108,456.00 314,222,422.00 313,645,437.42 333,471,221.62
Description
Budget Year 2020/21
6.2 CAPITAL BUDGET
The cash flow of the capital budget has also been estimated by each department and will act as
one of the benchmarks for assessing performance on projects. Currently capital projects are
funded from revenue, internal sources and from the government. The grant funded projects in
the form of MIG are also reported to the Department of Cooperative Governance & Traditional
Affairs (COGTA) and performance is measured against the cash flows set per project and
approved by the department.
32
7. THREE YEAR DETAILED CAPITAL WORKS PLAN
Original
Budget
Adjusted
Budget
2021/2022
Budget Year
2022/2023
Budget Year
Infrastructure Roads( Nkatha to Nkomo access road, Kwa U Access road, Vezubala Access Road, Ngwenyaneni Couse way)17,882,697.00 17,882,697.00 14,933,231.00 15,679,892.55
Street Lighting - 2,000,000.00 - -
Community Assets (Bhedangaye creache, Ward 2 and Ward 17 community halls) 7,259,000.00 7,259,000.00 5,919,449.00 6,215,421.45
Small Town Rehabilitation Program (Tourism Information Centre) 10,516,501.00 10,516,501.00 - -
MIG project - 4,837,453.00 - -
Motor Vehicles - 1,000,000.00 - -
Office Equipment 650,000.00 900,000.00 584,375.00 622,359.38
Furniture and Fittings 650,000.00 400,000.00 265,625.00 282,890.63
Computer Equipment 1,300,000.00 1,300,000.00 1,168,750.00 1,244,718.75
Construction of Technical and Community Workshop 1,635,000.00 635,000.00 1,737,187.50 1,850,104.69
Fencing of Main Office 300,000.00 300,000.00 - -
Cemetry Fencing (KwaMsane) 300,000.00
Beautification- N2 to Mtuba town 900,000.00 500,000.00 550,000.00 1,000,000.00
Mpukunyoni Heritage 1,000,000.00 500,000.00 - -
Skip bins 1,000,000.00 1,155,000.00 1,062,500.00 1,131,562.50
AGRO Processing facility - 1,750,000.00 - -
Construction and Rehabilitation of the Tourism information Centre - 1,750,000.00 - -
Ammunition 300,000.00 300,000.00 318,750.00 339,468.75
VTS Mechinery for testing station 400,000.00
Path walkways to Mtuba Town 2,000,000.00 1,000,000.00 2,125,000.00 2,263,125.00
Gaming Parkhome 350,000.00
Land Acqusition Tourism Information Centre - 5,000,000.00 - -
DSR- Machibini Sport field - 5,750,000.00 1,062,500.00 1,131,562.50
GIS EQUIPMENT (SOFTWARE & HARDWARE) 1,000,000.00 - - -
Borehole Connectioin and commissioning 450,000.00 450,000.00 478,125.00 509,203.13
Traffic management Centre Building Refurbishment 500,000.00 500,000.00 531,250.00 565,781.25
Traffic Light Installation 1,000,000.00 600,000.00 1,062,500.00 1,131,562.50
Sub-Total 22,697,943.98 66,285,651.00 31,799,242.50 33,967,653.06
Total Expenditure 72,091,141.98 132,571,302.00 63,598,485.00 67,935,306.13
Description
2020/2023 MTREF
Mtubatuba Revised SDBIP 2020/2021 33
8. CONCLUSION
The Service Delivery and Budget Implementation Plan (SDBIP) is a key management,
implementation and monitoring tool which provides operational content to the end of year
service delivery targets as set out in the budget and IDP. It determines the performance
agreements for the Municipal Manager and all Senior Managers whose performance is
monitored through Section 71 monthly reports and evaluated through the annual process.
The Final SDBIP for the 2020/2021 financial year is based on the Final IDP and Final Budget.
This Final SDBIP shall inform the manner in which the departmental scorecards for the
2020/2021 financial year will be structured.