msc cataloging-enhancing records and fixing mistakes
TRANSCRIPT
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Cataloging: Enhancing Records and Fixing Mistakes
Presented byAmy Marchwick and Jessie Goodwin
June 16, 2015
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Begin with MSC Standard Cataloging Procedures
Where are these standards?• On the MSC Cataloging page under
Standard Cataloging ProceduresStill have questions after this training?• Contact your mentor• Open a ticket or email [email protected]
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SCP sections of interest
• 2.1 Rules for attaching your copy to a record within the MSC
• 2.2 Importing records not already in the MSC• 2.3 Importing records from OCLC using
SmartPort• 3.1 Choosing item types & home locations• 4.1 Creating brief titles• 8. Resources & Contacts
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Setting Properties
When working in the cataloging module, make sure that your properties are set correctly
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Check your Properties
With ALL wizards closed, right click on the Wizard and select Properties.
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Use this wizard to delete a duplicate record or ILL record
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Searching ALL Libraries
If you are limited by your library then you are not searching the MSC, you are only searching your holdings
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Results when you’re limited
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Results when you’re set to ALL
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A few things to remember
• Any bib you own you can edit. You have the power to fix typos for everyone!
• Pay special attention to the MSC rules on when you need a new record (SCP 2.1)
• Most of your local info is in the ITEM, not the bib
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Record Enhancements
• 490 – series statements• 526 – reading program information• 6XX – subject headings• 7XX – added entry for names• 8XX – added entry for series
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“Cheating” to enhance records
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OCLC Bib Formats and Standards
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Adding new fields
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Adding 007 to Large Print
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Adding AR Info
• If you notice a 526 tag with AR info that differs from yours, please just add an additional 526
• Use OCLC bib formats to view coding for 526 http://www.oclc.org/bibformats/en/5xx/526.html
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Creating a Kit
• Review Appendix B in the Standard Cataloging Procedures
• Duplicate Title wizard• Kit in 007 (o), do not add the GMD• Take out the ISBNs (020) and any 001 or 035s• Add local notes as needed in the Item record
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Common Cataloging Problems
• Call number already exists• Can’t delete my item• My copy is on a bad bib, or alone on a bib,
how do I fix it?• Another library has copies on a bad bib, how
do I fix it?
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Call number already exists
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Call number already exists
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Your item can’t be deleted
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All alone on a bib
Everyone else You
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If other copies need transferring
Everyone else You and some close friends
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Cataloging Mentors
• Paulette Parpart• Janice Kalvig• Lois Dissly• Roberta Gebhardt• Marilyn Trosper• Carrie Nelson• Dave Shearer• Laura Tretter
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Contact MSC Staff
• Open a ticket• Email [email protected]• Jemma, [email protected] or 406.444-0242