ms access -akansha gupta

8/11/2019 Ms Access -Akansha Gupta

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MS ACCESSMID-TERM SUBMISSION

SUBMITTED TO:

PROF I CHAKRAPANI

SUBMITTED BY:

AKANSHA GUPTA


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Access Database Objects3

Tables contain rows called records and

columns called fields.

Queries are requests for specific information

from a database.

Queries are virtual tables built on a given SQL

statement


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Access Database Objects (cont.

)4

Forms are parts of user interface. Forms are

used to enter, edit or browse data from a

database

Reports present requested information and

allow to create hard copies.


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Data Types

Text

Memo

Numbers

Byte Integer

Long integer

Single

Double

Date/time

Currency

AutoNumber

Yes/No

Yes/no True/False

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OLE Objects

Hyperlink

Lookup Wizard

5


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Create a Database in MS Access6

Click on the round Office button

Choose New from the drop-down menu In Create Blank Database window

specify the database name

Click Create


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Create Table7

Using Wizard

Design View

Specify field names

Data types

Properties

Determine a primary key

Save the table


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Access Tables

8

Design view

Table structure is created and may be edited

Datasheet view

Display table content in spreadsheet-like grid,

Used for entering, editing or deleting data from

tables


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Referential Integrity Constraints9

Referential Integrity

Can be established or removed in Relationship window

In MS Access 1995-2003 open menu Toolsand chooseRelationships from the drop-down menu

In MS Access 2007 and up choose Database Tools taband then Relationships

Use drag-and-dropfeatures and select EnforceReferential Integrityoption

Tip

specify referential integrity constraints before datais entered


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Queries10

Specify the source of data

If multiple tables are used, specify

relationships between tables

Select desirable fields from the table(s) and

options related to the fields

Specify a criterion


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Query Criteria11

To be selected a record must satisfy a criterion

Expressions may contain the following

operators:

Math Operators

Relational operators

Boolean Operators

String Operators

Miscellaneous Operators


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Math Operators12

+ Addition

- Subtraction

* Multiplication/ Division

\ Integer Division

^ ExponentiationMod Modulo (remainder) division


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Relational Operators13

= Equal

Not equal< Less than

> Greater than

= Greater than or equal to


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Boolean Operator14

And Logical And Both operands are true

Or Logical Or Either one of the

operands or both of

them are true

Xor Excusive Or Only one of the

operands (not both ofthem) are true

Not Negation Operand is not true


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String and Miscellaneous

Operators15

& Concatenation

Like Similar to

Betweenand

Between 2 values inclusive

In (list) One from the listIs Null True if the field is empty


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Access Forms16

Create using Form Wizard

Create using Form Design view

Specify source of data will be presented by the

form Table

Query

Specify fields related to the form

Add labels, titles, graphics and so on


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Form Design view17

Form Header a place for titles,graphics, additional information

Form Details section

the fields used tocreate a form and control elementsrelated to the fields

Form footer a place for any items which

will appear at the bottom of the form


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Form Controls18

Must be bound with fields from the sourcetable or query

Contain data from correspondent fields,labels or other controls (like commandbutton) or another form called subform


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Viewing Forms19

Open database

Click Forms tab to display all available formsin the database

Select the form Select Open

To view data use Form Navigation Tools. Toprevent data Editing, use Locked Property forthe Text Boxes


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Creating Subforms20

Represent 1:N relationships

To add a subform to a form

Create a form that will be a subform

Click on Subform/Subreport button and then clickon a form where the subform should appear

Specify the source for the subform

Specify the fields to link the form and subform


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Reports21

Reports present table contents or query results

in an easily assimilated format

Reports have Design view and Print Preview

Report Design View is similar to the Form

Design view


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Report Design View22

Page Header contains data and graphicsappearing at the top of each page

Report Header contains the data and graphicsappearing at the top of the first report page

Detailed section contains data from tables or

queries Page Footer contains the data and graphics

appearing at the bottom of every page Report Footer contains the data and graphics

appearing at the bottom of the last report page


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Report Types23

Columnar reports a single record on a page

Tabular reports datasheets: fields from the

tables are presented as columns

Justified reports combine two previous types ofthe reports


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Creating Reports24

With a Wizard

Design view:

Specify source for the report

Select Fields from the Fields List

Add labels

Add format

Switch the view to see the result.


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MS ACCESS - HYPERLINK25

Ms access
http://localhost/Users/akanshagupta/Desktop/akansha/employee_department%20database.accdbhttp://localhost/Users/akanshagupta/Desktop/akansha/employee_department%20database.accdb


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THANK YOU

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ms access -akansha gupta

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