Raquel S. Cummings, Instructor

AGENDA Week Two Grading Week Three Outcomes Active Exercise Review Agendas Meeting Minutes Virtual Field trip Language Arts:

Hyphens Agreement Abbreviations

Week Four Introduction Questions

WEEK THREE OUTCOMES

WEEK TWO GRADING Great grades on the Progress Check

Focus was on creating the document with no errors Good exercise for proofreading and creating a

document from hand written text Timed Typing grades were great as well Be sure to practice often to ensure your speed

increases and errors decrease!

BEFORE WE BEGIN…Please have the following handy:TextbookReference Manual

Front of book

WHAT IS AN AGENDA?Agenda comes

from the Latin word agendum, meaning “that which is for doing” or “that which is to be done.”

POINTS TO REMEMBER ABOUT AGENDAS…

• Two-inch top margin• Heading format• Numbering feature for

agenda items• Line spacing

Please see Reference Manualpage R-11A

QUESTION….

Why would someone have a meeting without an agenda?

Does an agenda take the place of meeting minutes?

Why? Why not? Please type 4 complete sentences.

AGENDA PLANNING TIPS…

• Determine the type of meeting:Decision MakingProblem SolvingResolving a Conflict

AGENDA PLANNING TIPS…• Regardless of

the meeting type:List each

item to be discussed

Name the person introducing the item

OTHER TASKS TO REMEMBER..

Set an estimated time limit for each item

Send the agenda to all expected attendees one or two days before hand

CREATING MINUTES FROM A MEETING…• If someone is responsible for

preparing as well as typing meeting minutes, they need to take accurate notes of the meetings events, including the following details:

Please see Reference ManualR-11B

Date Time Place • If someone misses a

meeting, he or she can use this information as a way to trace progress.

QUICK REMINDER ABOUT REPORT 72-47

Please do not forget the minutes are single-spaced. The inserted proofreaders’ marks make the text

copy appeared to be double-spaced.

A FEW QUESTIONS…• Has anyone had to take

meeting minutes?• Did you volunteer, or did

someone nominate you to complete it?

• Did you find the experience easy or more difficult than you imagined?

• Please type 4 complete sentences! :o)

PROCEDURES MANUAL

In Lesson 73, you begin the process of creating and formatting a Procedures Manual.

Have you ever had to create one? OR

Have you ever read and had to follow a poorly created one?

Please explain in 4 complete sentences!

PROCEDURES MANUAL Single spacing

On numbered and bulleted list, single space if all items in the list consist of 1 line

Report format Header on every page Footer on every page

Question: How do you place text in a header and footer in Microsoft Word? Please type four complete

Sentences!

A LITTLE INFORMATION ABOUTHEADER AND FOOTER

In Word 2007: On the Insert Ribbon,

click on Header and or Footer.

On the Built In window that displays: Click to select the type of

header/footer formatting that you want.

LANGUAGE ARTS

You will notice that almost every chapter has a Language Arts section.

These sections are important to read and study, this will help you prepare for the Language Arts mid-term and final.

Let’s look on page 287 in the textbook, and we will begin with proofreading.

LET’S COMPLETE 73 C ON PAGE 287

Please edit the paragraph to correct any errors.

You will complete Lines 16-21 You only need to write the answers:

Ex: 16. users, having

VIRTUAL FIELD TRIP…

Business Management Tips : Skills for Taking Minutes for Meetings

http://www.youtube.com/watch?v=-kw1QY9CZ-A

How to Take Quick Meeting Minutes http://www.youtube.com/watch?v=0U7Zffouc

Mo You may need to copy and paste the links to the

URL

Once you view the videos, what are your thoughts? Did you learn something new about taking minutes? Why? Why not?

LET’S TALK ABOUT HYPHENS

Hyphenate compound adjectives that come before a nounA compound adjective is two or

more words that function as a unit to describe a nounEx: We reviewed an up-to-date report on Wednesday.

Your turn. Create one sentence.

HYPHENS CON’T

However, if the first word is an adverb ending in ly, no hyphenation is neededWe reviewed a highly rated

report.The hyphenation zone in GDP is

the space between the end of the last word in a line and the right margin.

AGREEMENTUse singular verbs and pronouns with

singular subjects; use plural verbs and pronouns with plural subjects.Jan was happy with her writing.Allan and Mary were upset about

the newspaper article.Among the items discussed were

our raises and benefits.

This rule can be easily broken in written communication…always read what you

have written before sending it to a client/supervisor.

WHAT IS DUE WEEK 3?

Seminar Discussion – Agendas Timed Writing - Supplementary Timed Writing

3 SB28.

WEEK FOUR You will be creating business letters, such

as multipage letters. We will also be discussing several special

letter features, such as:On-arrival notationsSubject linesBlind copy notationDelivery notationPostscript

QUESTIONS?

Any questions? Thank you, and have a great evening!