MOUNT ROSKILL GRAMMAR SCHOOL

MINUTES BOARD OF TRUSTEES MEETING MONDAY 27 OCTOBER 2015

At 5.00pm in the Conference Room

Ms Pot welcomed everyone and declared the meeting for October open at 5.00pm. PRESENTATION Mr Watson introduced Mrs Xanthe Sulzberger Deputy Principal responsible for E-Learning and Mrs

Lorraine Vickery to update the Board on progress. Ms Pot thanked Mrs Sulzberger and Mrs Vickery for an informative presentation. 1 ADMINISTRATION

(i) Present: M POT (Chairperson) G WATSON (Principal) E KUMAR J BINGHAM I ALI V PARULKAR G POWER L VICKERY (Staff Trustee) JJ COWLEY-LUPO (Student Trustee) In Attendance: B WONG (Business Manager) T FOX (Minutes Secretary) T WILSON

(ii) Apologies: R MASON, K TUIALII (iii) Conflict Of Interest: Conflict of interest register circulated. 2 MONITORING (i) Business Manager’s Report: The Business Manager’s report was received. (ii) Finance: Ms Wong spoke to the finance report. (a) Statement of Operations IT WAS MOVED (M Pot) SECONDED (J Bingham) THAT THE STATEMENT OF OPERATIONS FOR

THE PERIOD ENDING SEPTEMBER 2015 BE APPROVED (CARRIED)

(iii) Principal’s Report: The Principal’s report was received. 3 STUDENT TRUSTEE REPORT Jonjon gave a verbal report saying that senior students will be on study leave from the end of this

week. 4 STRATEGIC DISCUSSIONS

(i) Student Trustee Orientation: Mrs Kumar will work with Jonjon to find a suitable date.

(ii) MRGS Charitable Trust: It was agreed that Mrs Ella Kumar will fill the place on the Trust vacated by Ewe Leong Lim. IT WAS MOVED (M Pot) SECONDED (S Mulrennan) THAT MRS ELLA KUMAR WILL BE THE NEW

TRUSTEE TO REPLACE EWE LEONG LIM ON THE TRUST (CARRIED)

5 ADMINISTRATION (i) Correspondence: The Board perused the correspondence file. (ii) The Board meetings starting time was discussed, and some members are finding it hard to get

to the meeting at 5.00pm. It was agreed that the starting time for future board meetings will now be at 5.30pm instead of 5.00pm. This will be reviewed in 3 months.

(iii) Minutes: IT WAS MOVED (M Pot) SECONDED (V Parulkar) THAT MINUTES OF THE BOARD OF TRUSTEES

MEETING HELD ON MONDAY 28 SEPTEMBER 2015 BE ACCEPTED AS A TRUE AND ACCURATE RECORD OF THE PROCEEDINGS (CARRIED)

6 In committee discussions reported out of committee: Request for Leave – Ulemj Glamuzina IT WAS MOVED (M Pot) SECONDED (G Watson) THAT THE BOARD APPROVE LEAVE FOR ULEMJ GLAMUZINA FROM THE START OF TERM 2 – TERM 4 2016 SCHOOL YEAR (CARRIED)

Vouchers September 2015:

IT WAS MOVED (M Pot) SECONDED (I Ali) THAT THE BOARD APPROVE THE MONTHLY PAYMENTS FOR SEPTEMBER 2015 AMOUNTING TO $594,775.60 (CARRIED)

It was resolved THAT IN TERMS OF SECTION 47 OF LOCAL GOVERNMENT OFFICIAL INFORMATION ACT

1989 THE PUBLIC BE EXCLUDED FROM THIS PART OF THE MEETING FOR THE REASON THAT DISCUSSION OF THIS MATTER IN PUBLIC WOULD INFRINGE THE PRIVACY OF A NATURAL PERSON UNDER SECTION 9(2)(a) OF THE OFFICIAL INFORMATION ACT 1982.

Into Committee: (6.15pm) MOVED (M Pot) SECONDED (E Kumar) Out of Committee: (7.40pm) MOVED (M Pot) SECONDED (E Kumar)

DATE OF THE NEXT MONTHLY MEETING: TUESDAY 23 NOVEMBER 2015