montpelier today, march/april 2008

8/7/2019 Montpelier Today, March/April 2008

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1 Mar-Apr 2008

ANNUAL EASTER EGG

HUNT

Sunday, March 16

4:00 PM

Common Grounds

VOTE ON PROPOSED CHANGES TO THE BYLAWS

BALLOT on page 21


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2 Mar-Apr 2008

LAUREL OFFICE TOP PRODUCER 1996-2006!

TOP 1% NATIONWIDE

LICENSED SINCE 1989

MONTPELIER RESIDENT

THINKING OF SELLING?WANT RESULTS?

I HAVE SOLD OVER 50 HOMES IN THE

NEIGHBORHOOD!

WORK WITH AN EXPERIENCED PROFESSIONAL!

CALL ME TODAY FOR A STRESS FREE MOVE!

E-Mail: [email protected]

www.terrishipp.com

TERRI SHIPPREALTOR


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3 Mar-Apr 2008

December 2007 Minutes6

December ACCC Report7

January 2007 Minutes8

January ACCC Report8

Profit & Loss11

Financial Report & Revised Budget12

Proposed Changes to Bylaws14

Ballot-Changes to Bylaws21

ACCC Approval Request Form24

Capital Reserve Report26

Calendar31

Helping Hands35

Inside this issue: MONTPELIERTODAYis published by the

MONTPELIER COMMUNITYASSOCIATION, INC.

http://www.montpelieronline.org

M O N T P E L I E R T O D A Y i spublished six times per year (Jan/Feb, Mar/Apr, May/Jun, Jul/Aug,Sep/Oct, and Nov/Dec) by theMontpelier Community Association,Inc. Material for the newslettermust be submitted by the 15th of

the month prior to publication.Please forward all association andnewsletter correspondence to:

P.O. Box 2503Laurel, MD 20709-2503

or e-mail to:[email protected]

Advertisements are not anendorsement of products or

services by the Board of

Trustees or the MontpelierCommunity Association, Inc.

Please Note

!

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#

$ %&

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# ( )

$

If you are renting your home andhave a mailing address other thanMontpelier, please let us know.We want all members to receivetheir MCA correspondence andMONTPELIER TODAY in a timelymanner.

Advertising Rates ForMontpelier Today

2008 RatesPer Issue PrePaid

Annual(6 issues)

Full page $ 110.00 $ 594.00Half page 75.00 405.00Quarter page 50.00 270.00

Business card 35.00 189.00

License information, as required by

the State and County, must be

displayed on all advertisements

!Mary Hughes, Editor

[email protected]

Chair, Executive Committee

301 [email protected]

Member, Executive Committee


Chair, Finance Committee




!Member, Executive Committee


"#301 [email protected]

Chair, Traffic Committee301 [email protected]

Chair, Facilities Committee301 [email protected]

Committees




! 301 [email protected]

$"#, 301 [email protected]

$240 [email protected]

%301 776-7947

%&'

&240 [email protected]

2008 Board of Trustees


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4 Mar-Apr 2008

Board of Trustees Meeting Tuesday, March 11 at 6:45 pm

Member MeetingTuesday, April 8, 2008 at 6:45 pmBoard of Trustees MeetingTuesday, April 8, immediately following the Member Meeting

Deerfield Community Center, preschool room.

MCA Board meetings are held the second Tuesday of every month.Montpelier homeowners are encouraged to attend.

*"+,-MARYLAND LAWREQUIRESTHAT SELLERS PROVIDEA RESALE PACKAGE.

The Resale Package contains a copy of the

Associations governing documents/bylaws, themost current financial statement, an MCAmembership affidavit form, a copy of the mostrecent newsletter, notice of any lawsuits pendingagainst MCA and a cover letter from the MCAPresident about Montpelier.It is the responsibility of the seller to obtain thisResale Package, either directly or through a real

estate agent. Failure to do so can void sale of

the home.Resale Packages can be obtained by sending arequest and check for $25.00 to:

MCAP.O. Box 2503

Laurel, MD 20709-2503.You may also contact Dawn Puma at 301-776-7947 for more information.

ARE YOU HAVING TROUBLE WITH US MAIL DELIVERYYou are not alone.

Many residents of Montpelier have experienced terrible mail delivery service in the past few months.The following are some ways to report the problem: 12625 Laurel Bowie Rd Post Office phone numberis 301 490-1818, FAX 301 617-9761; local postmasters email address: [email protected].;Laurel Carrier Annex, behind downtown Main Street Laurel PO 301-483-6458, FAX 301-617-9761; filecomplaints with the USPS via their web site www.usps.com and phone system for consumer complaints1 800 ASK-USPS. There have been many complaints already lodged with the local postmaster,

COUNTY WIDE W.A.R.N. SYSTEMPrince Georges County residents can receive im-mediate notification of emergencies through a newstate-of-the art communications system operatedby the Countys Office of Homeland Security. Thisis possible with the Wide Area Rapid Network

(WARN) system.The computerized system allows County publicsafety agencies to transmit a wide range of publicsafety information messages rapidly and instantlyto residents. WARN goes beyond traditional sys-tems to instantly communicate with as many as10,000 residents per minute. The internal systemintuitively converts text messages to voice, allow-

ing notification to multiple devices, including phonelines and text messaging devices.The web address below is the place to sign up tobe on the Prince Georges County emergency

warning system. The radio offer has expired, butyou can use the form to sign up for the system.http://egov.goprincegeorgescounty.com/e-updates/The phone number for the Office of Homeland Se-curity for the county is (301) 883-3300.


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5 Mar-Apr 2008

Laurels Newest EaglesOn January 20, Boy Scout Troop 1250 gatheredwith friends, family, and officials to celebrate the

achievements of Ronald Shoupe, Jr. and LeeWalker III, as they were awarded the rank of EagleScout, the highest rank in the Boy Scouts of Amer-ica.To earn Eagle, Ronaldand Lee demonstratedScout spirit by living theScout Oath and Law intheir daily lives. They hadto earn at least 21 meritbadges both earnedover thirty badges. They

had to serve for at leastsixteen months as troopleaders both led theTroop in various leader-ship positions for over twoyears. They participatedin several service projectsin our community, ulti-mately planning, developing, and leading EagleScout service projects which included hundreds ofhours of work. Finally, they participated in a Scout-master conference and completed an Eagle Scoutboard of review which included representatives fromthe Indian Creek District, Troop 1250 committeemembers and St. Marys parish.Ronald and Lee come from a long Scouting heri-tage. Lees grandfather is an Eagle Scout andRonalds dad, who just celebrated 50 years of adultinvolvement with the Boy Scouts of America, is alsoan Eagle Scout. There was a tearful moment forRonalds dad when he surrendered his EagleBadge to Ronalds mother and Scoutmaster Emeri-tus Tom Kennedy for presentation to Ronald.Lee and Ronald are lifelong residents of Laurel.They are honor roll students, outstanding athletes,

and have conducted or directed more than a thou-sand hours of community service. Ronald and Leeare Brotherhood Honor members of the Order of theArrow and look forward to a 12-day backpackingtrek through New Mexico this summer with othermembers of Troop 1250.Ronald, the son of Ron and Nancy Shoupe, and aresident of Montpelier, graduated from St. VincentPallotti High School in 2007. Ronald is a member of

our Montpelier Marlins Swim Team, delivered theMontpelier Today Newsletter for years and is re-sponsible for the security of the Montpelier Pool

parking lot and adjacent facilities. Ronald is cur-rently a Deans List Freshman at the University ofMaryland in College Park where he is pursuing adegree in engineering. Ronald has continued hisScouting career as an Assistant Scoutmaster inTroop 1250 and as a member of Venture Crew1250.Lee, son of Leslie and Mary Walker, graduated fromReservoir High School in 2007 and is at VirginiaTech, majoring in architecture. He is a member ofVenture Crew 1250.

Ron and Nancy Shoupe

Orwood LaneProud GrandparentsThe Spevacks have a new grandson, Evan JordanDiSciullo, son of Jill & Vinnie, born 1:21 A.M. Sun-day February 3. He joins big brother Marc Vin-cent. Grandson Mathew Barkan, a 10th grader inthe IB program at South Lakes H.S. in Restonearned a 3.88 gradepoint average and took blueribbon in the Science Fair for the 2nd consecutiveyear. Sister Amanda in 6th grade is a peer coun-selor with an A- grade average in the GT program atHunter's Woods Elementary School. In Yiddish, wecall this "kvelling" (bustin' our buttons).

The SpevacksMt. Pleasant

Our best wishes to trustee Sandy Martin, who fell onthe ice on her way to the board meeting and endedup with 6 staples in her head and assorted bruises.

Prince Georges County

Councilman Dernoga

presents the Countys

congra t u la t ions t o

Ronald

Sincere condolences to the families of ourneighbors and former neighbors who

passed away recently.

William ThayerAnne DavidoffMary Dugan

In your thoughts and

prayers...


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6 Mar-Apr 2008

Montpelier Community Association, Inc.Board of Trustees Meeting Minutes

December 11, 2007

Trustees in Attendance: Julia Coldren-Walker,Patricia Douville, Patricia Eisenberg, Sandy Martin,Susan Mathis, Terry Rowland, Jeri Witt, and Kendra

Wagner.Trustees absent with cause: Minnie Clark LamarCommunity Members Present: Mary Derrick, JohnMartin, and Mary HughesTrustee Wagner called the meeting to order at 6:48PM. There was a quorum present conducting busi-ness.Secretarys Report, Minnie Clark Lamar:The November minutes were read and a motion wasmade by Trustee Mathis to accept the minutes.Trustee Coldren-Walker seconded the motion and itpassed unanimously.

Treasurers Report, Jeri Witt:A profit and loss report was distributed. The CapitalReserve Study is underway. Application was sentfor the credit card. E Trade is still in good financialshape so the money in that account was not moved.The name on the E Trade account dates back to1997 and Trustee Witt is trying to update the ac-count. She has sent them a letter asking that hername be listed as a signer. She would also like tochange accountants to someone more local. Green-thumb finally sent a bill for approximately $8,000.

Committee Reports:FACILITIES, Paul Petit, ChairNo report. Trustee Wagner checked on the glass inthe parking lot and cleaned up some of it. If it con-tinues to be a problem, cleaning the parking lot canbe added to one of the contract workers contracts.Committee protocols are still needed.Painting the bike rack will have to wait until theweather warms up. Trustee Witt mentioned that theshrubs at the entrance to the pool are overgrownand need to be removed or trimmed. Ms. Hughesand Trustee Eisenberg volunteered to investigateand suggest landscaping improvements to the poolentrance.

GOVERNING DOCUMENTS, James Mathis, ChairMr. Mathis sent the proposed by law revisions to thenew board members. They will be published in thenext newsletter with a possible membership meetingto vote on the revisions in late March. For purposesof a member meeting, 35 members constitute a quo-rum for conducting business. The second post officebox can be kept for balloting.

ACCC, Marcia Segura, ChairRepresentatives of a new assisted living facility onMt. Pleasant attended the last meeting. All recrea-

tional vehicles, trailers and campers will follow thesame storage restrictions in 2008 as boats. Theboard concurs with the ACCC recommendationsregarding PODS and dumpsters and the informationwill be published in the next newsletter.BENEVOLENT FUND, Jan McCullagh, ChairNo report.POOL COMMITTEE, Paul Buehler, ChairNo report. Trustee Wagner has asked Mr. Buehlerto speak to Mr. Dengler regarding the pool contract.Action needs to be taken on the concrete pad at the

pool. Trustee Wagner will check on the pump recon-ditioning and the RFP is expected in January 2008.SECURITY, Richard Dengler, ChairNo report. Enforcement of No solicitation signs wasdiscussed. The county does not control solicitationas some other counties do. Trustee Witt suggestedthat our community liaison, Ms. Hines, could beasked to get a definite answer from the county ondoor-to-door sales and flyers.SOCIAL, Susan Mathis, ChairTrustee Mathis reported that no one volunteered tohelp with the Santa visits so they were cancelled.Volunteers are needed for the lighting contest.TRAFFIC, Sandy Martin, ChairTrustee Martin reported that the boat on Barclay isgone. She attended the Transportation meeting inUpper Marlboro for the new Master Plan. Moremeetings will be offered by Park and Planning.COMMUNICATIONS, Tony Fleming, ChairTrustee Rowland and Mr. Fleming are discussingprotocols for the web site and list serv. Most of theboard meeting minutes have been updated and workis being done to get the newsletters on the site. Vol-

unteer moderators, not board members, will beneeded for a new list serv. Recommendations areneeded regarding advertising on the website.Old Business:Trustee Rowland reported that the current insuranceis being restructured in January 2008. He receiveda referral to a local broker who reviewed the currentpolicy and offered a new estimate for a policy which

(Continued on page 7)


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7 Mar-Apr 2008

is $4,000 less than we currently pay. Prior claimsneed to be provided to the broker and it was sug-gested that Mr. Dengler be contacted for informationregarding the claim for repairs to the playground.Trustee Witt asked if the insurance will cover bond-ing or do we still need to secure separate bondinginsurance. Trustee Mathis made a motion tochange the insurance to State Farm commercialpolicy. The motion was seconded and passedunanimously. Coverage of pool parties and otherevents will be researched. A certified letter will be

sent to Mr. Lines that the policy will not be renewed.Trustee Wagner reported that the ad hoc tenniscommittee obtained three estimates ($1,600, $1,400and $3,150 plus shipping) for the backboards. Theyrecommended the $1,600 backboard and the boardapproved their recommendation, but suggested thatthey see if a backboard could be made and installedby a local company.The WSSC will pay for the repair to the lamp post,

and Trustee Wagner will give Trustee Witt the infor-mation.The bank representative did not attend the meeting

as expected. Trustee Witt will call them and see ifsigners can stop by on their own time.New Business:Trustee Wagner reported that Tom Dernogas officenotified the community that a car wash has beenproposed for the old Exxon station site near MallardDrive. In addition, the Rio club (near Sakuro) is be-

ing monitored for some problems and is willing tomeet with local communities. There are no immedi-ate plans for opening the former Sports Bar site.Trustee Wagner will attend any meetings that arearranged.The next meeting will be held on the second Tues-day of January, January 8, 2008 at 6:45 at Deer-field Recreation Center, preschool room. The mo-tion was made and seconded to adjourn at 7:52P.M. The motion passed unanimously.

(Continued from page 6)

Meeting Minutes December 6 , 2007Committee Members Present: Marcia Segura,Brian Dennis, David Friel, Michael Boddie, ToniByrd, Diana Sowle and Ron LenartCommittee Members Absent: Thomas JaehnigenCommunity Members Present: Mary Hughes-Admin. Assistant, Jeri Witt, Jessie and SueHensley, Dan DeBolt and Mary Olivieri, ChristineDavid, Babar Nawaz and M.Nawaz CR CareGroupAttendance was taken and the November, 2007meeting minutes were were approved unanimously.Old Business:12203 Brittany Place Have not heard from home-

owner but property has been cleaned up.8713 Crystal Rock Turn over to MCA attorney forfurther action.8718 Granite Lane Statement of fines to be sent.Fines will double next month.8785 Oxwell Lane - Jet skis have been removed outof driveway but into yard fine of $50.00 monthlyimposed for failure to comply.12209 Shadetree Lane Car is inoperable Ceaseand Desist Letter to be written.8714 Oxwell Lane - Complied.12320 Shadetree Lane - Junk out of driveway butno proof of car registration. Cease and Desist to be

written8799 Oxwell - lamppost on ground - hold over tonext meeting.12704 Silverbirch Lane Fine to be imposed inJanuary meeting.

New Business:Guideline for pods and dumpster adopted.Survey area of Silverbirch, Radnor & Golden Passwas assigned to Toni Byrd.Precedence for trailers, utility trailers was adopted.They vehicles will follow the same schedule asboats beginning 2008.12613 Cedarbrook Drive letter written regardingparking vehicle on grass.8805 Eastbourne Lane replacement of existingshakes approved.8705 Graystone letter written regarding parkingvehicle on grass.

8714 Oxwell Lane sunroom approved.8720 Oxwell Lane sunroom approved. Letter tobe written to neighbor who did not sign approvalform.12316 Shadetree Lane 4 ft. picket fence ap-proved.There being no further business the meeting wasadjourned at 8:45 pm. The next meeting of theACCC will be January 3, 2008 at 7:00 PM at Deer-field Community Center.


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8 Mar-Apr 2008

Meeting Minutes January 10, 2008Committee Members Present: Marcia Segura,Brian Dennis, David Friel, Michael Boddie, DianaSowle and Thomas Jaehnigen

Committee Members Absent: Toni Byrd and RonLenartCommunity Members Present: Mary Hughes-Admin. Assistant, and Jeri Witt

Attendance was taken and the December, 2007meeting minutes were approved unanimously withchanges.Old Business:12203 Brittany Place Letter to be written to occu-pant regarding contacting probate court for action.

8718 Granite Lane Statement of fines to be sent.Further action held over to February meeting.8785 Oxwell Lane - Jet skis have been removedout of driveway but into yard fine of $300.00monthly imposed for failure to comply.12209 Shadetree Lane Car is inoperable Cease and Desist letter to be written. Further ac-tion to be held over to February meeting.12320 Shadetree Lane - Junk out of driveway butno proof of car registration. Cease and Desist to

be written.8799 Oxwell - lamppost gone. Violation corrected.12704 Silverbirch Lane Fine to be imposed atFebruary meeting.New Business:

9001 Golden Pass Letter to be written concern-ing brush. Debris in yard for some time.8815 Gramercy Lane Letter to be written con-cerning debris leaning on front of house.12204 Cedarbrook Drive Letter to be written con-cerning bathroom fixture at end of driveway.Letters to be written to homeowners who havetrailers, etc. in driveway to inform them of changesregarding these objects. Surveys to be taken andresults sent to Mary Hughes.Letters to be written to homeowners who havePODS and dumpsters in driveway requesting atime frame for their removal.

12602 Silverbirch - Covered car in driveway withdrip pan underneath. Cars without tags. Letter tobe written.8905 Orwood Complaint regarding shed not be-ing completed. Letter to be written.

There being no further business the meeting wasadjourned at 8:10 pm. The next meeting of theACCC will be February 7, 2008 at 7:00 PM atDeerfield Community Center.

Montpelier Community Association, Inc.Board of Trustees Meeting Minutes

January 8, 2008

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10 Mar-Apr 2008

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11 Mar-Apr 2008

Remaining Budget Jan 08 Budget

Jeri Witt, Treasurer


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12 Mar-Apr 2008

INCOME

Assessments $177,225.00

Extended Familiy $ 1,000.00

Guest Passes $ 2,500.00Fines $ -

Admin Fees $ -

Interest Late Assess $ -

Resale Packages $ 300.00

Advertising $ 7,000.00

Donations $ -Legal $ -

Total Income $188,025.00

EXPENSES

Insurance $ 6,000.00

Reserve Funding $ 26,583.75

Board/Trustees Bonding $ 125.00

Legal $ 3,000.00

Accountant $ 3,000.00

Federal Taxes $ 4,500.00

State Taxes $ 1,500.00Contract Services

Admin Assistant $ 15,000.00Website $ 300.00

Gate Keeping $ 2,400.00

News Delivery $ 1,200.00

Social Committee $ 2,000.00Annual Meeting $ 400.00

Newsletter Printing $ 6,000.00

Pool Contract $ 46,000.00Pool Maint/Repair

Plumbing $ 5,000.00

Electrical $ 4,000.00

Misc Repairs $ 5,000.00

Pool Filters $ 4,000.00Pool Inspection $ 400.00

Pool Furniture $ 2,500.00

Common Grds.Maint $ 200.00

Cleanup $ 500.00

Playground Maint $ 500.00

Tennis Court Maint $ 1,200.00

Landscaping Contract $ 13,000.00Clerical Expenses

P.O. Box $ 150.00Newsletter Supplies $ 300.00

Postage/Copies $ 1,200.00

Treasurer Supplies $ 300.00

UtilitiesWater $ 5,000.00Gas $ 400.00

Electricity $ 8,000.00

Trash Pickup $ 2,500.00Telephone $ 400.00

Unscheduled Items $ 2,000.00

Total Expenditures $174,558.75

Total Income $188,025.00

Difference $ 13,466.25

2008 BUDGET-REVISED

FEBRUARY, 2008

The Finance Committee did not formallymeet in February but discussed issues byemail.I interviewed a new accountant who lives onClaxton Drive which is so much closer thatthe present accountant in Gaithersburg. Iwill present his proposal at the FebruaryBoard of Trustees meeting. He suggestedwe do a review of 2006 since we cannot doa full audit. The review is just an overviewinstead of actually going thru each invoice,etc. The cost for a whole audit is $4,000,and the review is $2,000. I had been toldthe cost of the audit would go up substan-tially this year because of new regulations. Iam not comfortable with the decision at the

last Board Meeting about letting the 2006audit go because we did not have completepaperwork and would like that decision to bereversed in favor or doing a review.I also think, in the future, a full audit is notnecessary as long as you have someonewith a financial background as treasurer. Areview would be enough and would save thecommunity funds needed elsewhere.Paperwork has been sent to open an ac-count at ING. The overflow from the as-

sessments would be deposited in that fundand then moved back to the checking ac-count as needed. They pay a higher inter-est rate than regular savings accounts.The paperwork for the credit card never ar-rived so we have to begin that process allover again.Funds:

Checking Account $41,543Benevolent Fund $ 4,396Gypsy Moth Fund $29,346

Savings Account $ 5,000Reserve Fund $2Total Assets $3

Jeri Witt, Treasurer

FINANCIAL REPORT


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13 Mar-Apr 2008

Approval must be obtained from the ACCCbefore placing a PODS, dumpster, or similarstructure on any lot. The maximum time thatthe structure can be on the lot must also beapproved by the ACCC. Failure to obtain

such prior approval will result in a fine of upto $1,000. Failure to remove the structurewithin the agreed time limit will result in afine of up to $500 per month until the struc-ture is removed or approval for an extensionis obtained.

A PODS (Portable On Demand Storage) is a closedcontainer 8 feet tall, 8 feet wide, and either 12 or 16feet long. Their empty weight is 2,500 lbs and theycan hold up to 7,500 lbs of material. They can berented and brought to your house for temporarystorage or as part of a move.

Dumpsters are open metal containers with minimumdimensions of 14 feet long, 3.5 feet tall, and 8 feet

wide. They can also be rented and brought to yourhouse for trash storage and removal.These structures have become increasingly popularfor use during house renovations and similar activi-

ties. However, they are clearly an eyesore andshould be subject to covenant restrictions. Their usehas become controversial, especially when theyremain on a Lot for an extended period of time.Consequently, the ACCC recommended that theMCA Board of Trustees adopt guidelines to controlthe use of these devices in order to minimize theirdetrimental visual impact on the community.The ACCC Approval Form published in every Mont-pelier Today newsletter will be modified to accom-modate this guideline by adding the following sen-tence: Applications for approval of PODS, dump-

sters, or similar structures should check the Otherbox and must provide the maximum time that thestructure will be on the lot.

NEW MCA POLICY ON THE USE OF PODS, DUMPSTERS, ETC.

YOUR MONTPELIERPRINCE GEORGES COUNTY LIAISON

Mrs. Gloria Hynes has started a new committee to improve communication and services between ourMontpelier community and the county. If you have a problem with county services or if you would like tohelp Mrs. Hynes, please email or call her at 301-206-7641 or [email protected].

Our next social event will be the Easter Egg Hunt, which will beheld at the park on Sunday afternoon, March 16 at 4:00, followedby a potluck picnic at 5:00 weather permitting. Please note, be-cause Easter is so early this year, it may be too cold to hold thisevent. Please watch the Montpelier website for details and up-dates. Or, if you have any questions, you may e-mail me person-ally at [email protected], please let me know if you are interested in participating in the annual Montpelier Yard Sale onMay 17th. There will be more details in the May newsletter, but I would like to begin work on thisnow.

On a personal note, I remain very, very grateful for the kindness that so many of you showed follow-ing the death of my father. As a result of his passing, I have resigned from the board of trustees ef-fective January, 2008, so that I can help my mother with settling his estate, preparing to move into asmaller home, etc. I plan to remain social chair and look forward to lots of fun with you this springand summer.Thank you, again, so much, for your friendship and support.

Susan MathisSocial Committee Chair


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14 Mar-Apr 2008

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VOTE ON PROPOSED CHANGES TO THE BYLAWS

Current Bylaw Revised Bylaw

Article 1, Section 5. Location.The principal office, mailing address, and telephone number ofthe Association shall be established by a Board Resolution.

Section 5. Location.The principal office, mailing address, and telephone number ofthe Association shall be established by a Board Resolution. Allofficial correspondence of the Association shall be directed tothe mailing address established by Board Resolution.

Article II, Section 3. Rights.Each Member shall be entitled to:

a. attend and participate fully in the discussions and delib-erations at any Member meeting;

b. attend any open Board meeting or open Committeemeeting. A Member wishing to address the meeting mustgive notification to the Chairperson prior to the meeting;

c. receive notice of all Member meetings and open Boardmeetings:

d. vote at a Member meeting subject to the limitation thatonly one (1) indivisible vote may be cast with respect toeach Lot;

e. use and enjoy the Common Areas subject to the Rulesand Regulations. Any Member may delegate the rights ofuse and enjoyment of the Common Areas to a familymember or Tenant who resides on the Lot. The right ofany Member, family member, or Tenant to use and enjoythe Common Areas may be suspended by the Board for(1) failure to pay an assessment; or

(2) violation of any Rules and Regulations.

Such rights suspended for failure to pay an assessmentshall be automatically restored when the assessment andor penalty is paid. Suspensions of such rights for a viola-tion of any Rules and Regulations shall not exceed thirty(30) days.

Section 3. Rights.Each Member shall be entitled to:

a. attend and participate fully in the discussions and delib-erations at any Member meeting;

b. attend any open Board meeting or open Committeemeeting. A Member wishing to address the meeting mustgive notification to the Chairperson prior to the meeting;

c. receive notice of all Member meetings and open Boardmeetings;

d. vote at a Member meeting subject to the limitation thatonly one (1) indivisible vote may be cast with respect toeach Lot, and subject to the Boards authority pursuant toArticle V, Section 3. of these Bylaws to suspend the votingrights of a Member who has a recorded statement of lienon his/her Lot for assessments, related charges, and/orfines due to the Association.

e. use and enjoy the Common Areas subject to the Rulesand Regulations. Any Member may delegate the rights ofuse and enjoyment of the Common Areas to a family mem-

ber or Tenant who resides on the Lot. The right of anyMember, family member, or Tenant to use and enjoy theCommon Areas may be suspended by the Board for

(1) failure to pay an assessment or related chargesrequired to be paid pursuant to the Declaration ofCovenants, Article V;

(2) failure to pay a fine levied by the ACCC; or

(3) violation of the Declaration, or published architec-tural guidelines, or published Rules and Regula-tions. Suspension of rights pursuant to this para-graph (3) above may only take effect after notice andhearing to the alleged violator pursuant to Article X ofthese Bylaws.

Such rights suspended for failure to pay an assessment,related fee, or fine shall be automatically restored whenthe assessment, related fee, or fine is paid. Suspensionsof such rights for a violation of the Declaration, or pub-lished architectural guidelines, or published Rules andRegulations shall not exceed thirty (30) days.

Article II, Section 5. Restrictions.The Board shall not have the power to grant to anyone not aMember, a Tenant, or a Guest of a Member or Tenant as de-fined by the Articles and Declarations, or these Bylaws, anyright to use and enjoy the Common Areas.


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15 Mar-Apr 2008


Article III, Section 2. Special.A special Member meeting shall be called by the President withinone hundred (100) days either:

Section 2. Special.A special Member meeting shall be called by the President withinsixty (60) days either:

Article III, Section 5. Agenda.The proposed agenda for a Member meeting shall be approvedby the Board.

Article VI, Section 1. Number.

The affairs of the Association shall be managed by nine (9) Trus-tees.

Section 1. Number.

The affairs of the Association shall be managed by no less thanthree (3) and no more than nine (9) Trustees.

Article VI, Section 4. Term.Except for Trustees appointed due to a vacancy, the term of ser-vice of a Trustee shall be one (1) year. The term for all electedTrustees shall begin as of the October Board meeting.

Section 4. Term.Except for Trustees appointed due to a vacancy, the term of ser-vice of a Trustee shall be one (1) year. The term for all electedTrustees shall begin as of the October Board meeting. The termfor Trustees appointed due to a vacancy shall be the balance ofthe remaining term.

Article IV, Section 5. Nominations.Nominations for Trustee to be elected at the Annual Meeting shallbe made by and received by the Secretary on or before August10.

a. The petition shall be in a form prescnbed by theBoard to include:

Section 5. Nominations.Nominations for Trustee to be elected at the Annual Meeting shallbe made by the Nominating Committee constituted by the Boardof Trustees in accordance with Article VIII of these Bylaws. Nomi-nations may also be made by any Member at or prior to any An-nual Meeting. The Nominating Committee shall make as manynominations for election to the Board of Trustees as it shall in itsdiscretion determine, but in any event not less than the number ofvacancies. The Nominating Committee shall submit the list ofnominees to the Secretary on or before August 10.

a. For each nominee the Nominating Committee shall sub-mit to the Secretary

Article IV, Section 7. Resignation.The resignation of a Trustee is effective when submitted orally orin writing to any member of the Board. Oral resignations are to beverified with the resigning Trustee without delay by one or moreother Board members. A resignation shall be deemed to havebeen submitted by a Trustee who:

a. Becomes delinquent in the payment of an assessment asspecified in Section 9, Article V, Section II of the Declara-tions of Covenants; orb. Is not in attendance at three (3) consecutive regularBoard meetings ; orc. Is no longer a Member.

Section 7. Resignation.The resignation of a Trustee shall be submitted in writing to theSecretary of the Board. The resignation shall be effective whensubmitted to the Board by the Secretary at the next regularlyscheduled meeting of the Board. A resignation shall be deemedto have been submitted by a Trustee who:

a. Becomes delinquent in the payment of an assessment orrelated charge as specified in the Declaration of Covenants,Article V, or for non-payment of a fine assessed by theACCC; orb. Is not in attendance at three (3) consecutive regularBoard meetings, without cause; orc. Is no longer a Member.

Article IV, Section 8. Removal.Removal of a Trustee shall occur only at the Annual Meeting or ata Special Member Meeting. A written petition signed by at leastthirty- five (35) Members and received by the Secretary at leastfive weeks prior to a membership meeting shall allow the questionto come before such membership meeting. The Board shallschedule a Special Member Meeting as soon as possible follow-ing receipt of the petition for removal and said member meetingshould be scheduled within sixty (60) days. A Trustee whose re-moval has been proposed shall be given written notice by the

Board and shall have an opportunity to be heard at the member-ship meeting prior to the vote.

Section 8. Removal.Removal of a Trustee shall occur only at the Annual Meeting or ata Special Member Meeting. A written petition signed by at leastthirty- five (35) Members and received by the Secretary at least35 days prior to a membership meeting shall allow the question tocome before such membership meeting. The Board shall sched-ule a Special Member Meeting no later than sixty (60) days fol-lowing receipt of the petition for removal. A Trustee whose re-moval has been proposed shall be given written notice by theBoard and shall have an opportunity to be heard at the member-

ship meeting prior to the vote.

Article IV, Section 9. Vacancies.A vacancy on the Board caused by the resignation or removal ofa Trustee shall be filled as soon as possible by an appointmentmade by the remaining Trustees at a duly called Board meeting incompliance with Article VI of these Bylaws. Each person so ap-pointed shall serve as a Trustee until a successor Trustee iselected at the next Membership Meeting. In the event that theBoard cannot fill a vacancy, or if five (5) or more vacancies existat the same time, a special meeting of the Members shall becalled as soon as possible for the purpose of electing Trustees.

Section 9. Vacancies.A vacancy on the Board caused by the resignation or removal ofa Trustee shall be filled as soon as possible by an appointmentmade by the remaining Trustees at a duly called Board meeting incompliance with Article VI of these Bylaws. Each person so ap-pointed shall serve as a Trustee until a successor Trustee iselected at the next Membership Meeting. In the event that theBoard cannot fill a vacancy, or if five (5) or more vacancies existat the same time, a special meeting of the Members shall becalled as soon as possible for the purpose of electing Trustees.


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Article V, Section 1. Composition.All nine (9) duly elected or appointed Trustees shall constitutethe Board.

Section 1. Composition.The Board shall consist of not less than three (3) nor more thannine (9) duly elected or appointed Trustees.

Article V, Section 2. Powers.The Board shall have the power to:

a. Enter into agreements for the operation, improvement,

care, and maintenance of the Common Areas;

Section 2. Powers.The Board shall have the power to:

a. Enter into contracts on behalf of the Association, for a

period not to exceed one year, for the operation, improve-ment, care, and maintenance of the Common Areas andcommon activities of the Association;

Article V, Section 2. Powersf. Suspend the use and enjoyment of the common areas andthe voting rights of any Member who has a recorded statementof lien on the Lot of the Member for assessments owed to theAssociation;

Section 2. Powers.f. Suspend the use and enjoyment of the Common Areas asstated in Article II, Section 3. (3) above for non-payment of as-sessments, related charges, fines, and violations of the Declara-tion, published architectural guidelines and Rules and Regula-tions, and to suspend the voting rights of any Member who has arecorded statement of lien on the Lot of the Member for assess-ments or related fees owed to the Association; or a fine levied bythe ACCC;

Article V, Section 2. Powersg. Remove any Officer or Committee member for cause

shown;

Section 2. Powers.g. Remove any Officer or Committee member;

Article V, Section 2. Powers.h. Enter into contracts on behalf of the Association for a periodnot to exceed two (2) years.

Contents deleted and incorporated in Article V, Section 2(a).

Article V, Section 3, Dutiesi. Obtain at least three (3) estimates for any expenditure, con-tract, or policy in excess of one thousand dollars ($1,000.00)except in an emergency;

Section 3, Duties.i. Obtain at least three (3) estimates for any single expenditure,contract, or policy in excess of one thousand dollars ($1,000.00)except in an emergency;

Article V, Section 3, DutiesI. Carry out any Resolution adopted at a membership meeting;

Section 3, Duties.I. Carry out any Resolution adopted at a membership or Boardmeeting;

Article VI, Section 6. Admission.All Board meetings shall be open to all Members and their duly

authorized agents.

Section 6. Admission.All Board meetings, other than Board meetings lawfully permitted

to be held in closed session pursuant to the Maryland Homeown-ers Association Act shall be open to all Members and their dulyauthorized agents.

Article VII, Section 9. Resignation.The resignation of an Officer is effective when submitted orallyor in writing to any member of the Board. Oral resignations areto be verified with the resigning Trustee without delay by oneor more other Board members. A resignation shall be deemedto have been submitted by a Trustee who:

a. Becomes delinquent in the payment of an assessmentas specified in Section 9, Article V, Section II of the Dec-laration of Covenants;b. is not in attendance at three (3) consecutive regular

Board meetings; or

c. is no longer a Member.

Section 9. Resignation.The resignation of an Officer is effective when submitted in writ-ing to the Secretary. The resignation shall be effective whensubmitted to the Board by the Secretary at the next regularlyscheduled meeting of the Board. A resignation shall be deemedto have been submitted by a Trustee who:

a.Becomes delinquent in the payment of an assessment orrelated charge as specified in the Declaration of Cove-nants, Article V, or for non-payment of a fine assessed bythe ACCC.b. is not in attendance at three (3) consecutive regularBoard meetings; or

c. is no longer a Member.

Article VII, Section 10. Removal.An Officer may be removed by a vote of the Board.

Section 10. Removal.An Officer may be removed by a 2/3 vote of the Board.

Article VII, Section 11. Execution of Documents.All agreements, contracts, deeds, leases, checks, and otherinstruments of the Association for expenditures or obligationsshall be executed by any two Trustees, one (1) of whom shallbe an Officer.

Section 11. Execution of Documents.All agreements, contracts, deeds, leases, checks, and other in-struments of the Association for expenditures or obligations shallbe executed by no fewer than two Trustees, one (1) of whomshall be an Officer.


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Article VIII, Section 2. Size.Unless otherwise provided in this Article, each Committeenamed in Section 1 shall consist of not less than three (3)Members, a majority of whom shall not be Trustees.

Section 2. Size.Unless otherwise provided in this Article, each Committeenamed in Section 1 shall consist of not less than three (3)Members, a majority of whom shall not be Trustees with theexception of the President, who will be an ex officio member ofall Committees. In the event that a Committee has fewer than

3 active members, all decisions must be approved by theBoard prior to action.

Article VIII, Section 4. Chairperson.Except for the Executive Committee and Finance Committee,chairpersons shall be appointed by the Board.

Section 4. Chairperson.Except for the Executive Committee, chairpersons shall beappointed by the Board.

Article VIII, Section 5. Removal.Any Committee member may be removed by the Board.

Section 5. Removal.Any Committee member may be removed by majority vote ofthe Board.

Article VIII, Section 6. Resignation.The resignation of a Committee member is effective whensubmitted orally or in writing to any member of the Board. Oralresignations are to be verified with the resigning Committeemember without delay by one or more Board members. A res-ignation shall be deemed to have been submitted by a Commit-

tee member who:

a. Becomes delinquent in the payment of an assessmentas specified in Section 9, Article V, Section II of the Decla-ration of Covenants;b. is not in attendance at three (3) consecutive regularCommittee meetings; orc. is no longer a Member.

Section 6. Resignation.The resignation of a Committee member shall be submitted inwriting to the Secretary of the Board. The resignation shall beeffective when submitted to the Board by the Secretary at thenext regularly scheduled meeting of the Board. A resignationshall be deemed to have been submitted by a Committee

member who:

a. Becomes delinquent in the payment of an assessmentor related charge as specified in the Declaration of Cove-nants, Article V, or for non-payment of a fine assessedby the ACCC ; orb. is not in attendance at three (3) consecutive regularCommittee meetings; orc. is no longer a Member.

Article VIII, Section 7. Reports.Each Committee shall provide a report at each regular Boardmeeting. All Committee actions are subject to review and ap-proval by the Board except the Executive Committee which issubject only to review.

Section 7. Reports.Each Committee shall provide a report at each regular Boardmeeting. The report may be submitted in writing for inclusionin the Minutes prior to the Board meeting. All Committee ac-tions are subject to review and approval by the Board exceptthe Executive Committee which is subject only to review.

Section 8. Accounting and Expenditure.a. Each committee shall prepare a proposed annualbudget for submission to the Finance Committee prior topreparation of the annual Association budget. Once anAssociation budget has been approved, a Committeemay spend up to the amount budgeted for the Committeewithout Board approval in accordance with the approvedCommittee budget, with the exception of single expendi-tures of $1000.00 or more subject to the provisions ofArticle V Section 3(i). Expenditures in excess of a Com-mittee's budget must have prior approval of the Board.b. As part of the monthly report, each Committee willsubmit a record of expenditures including a budget re-port.c. Reimbursement shall be made only upon the submis-

sion of a receipt, bill, invoice to the Treasurer.

Article VIII, Section 8. Architectural Control and Compli-ance Committee.The ACC Committee shall review, investigate, and adviseMembers with respect to Covenant compliance. This Commit-tee shall receive, review, document, and investigate all writtenreported violations of Covenants. This Committee shall, asdeemed necessary, send violation notices to Members, con-duct hearings, and make recommendations to the Board.

Section 9. Architectural Control and Compliance Commit-tee.The Architectural Control and Compliance Committee shallreview, investigate, and advise Members with respect to Cove-nant compliance. This Committee shall receive, review, docu-ment, and investigate all violations of the Covenants. ThisCommittee shall, as deemed necessary, send violation noticesto Members, levy fines, conduct hearings, and make recom-mendations to the Board.


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Article VIII, Section 10. Executive Committee.Except as limited by Resolutions of the Board, the ExecutiveCommittee shall conduct the affairs of the Association betweenthe regular meetings of the Board. The Executive Committeeshall consist of the President, Vice President and one (1) otherTrustee. The President shall be Chairperson of this Committee.

Section 11. Executive Committee.Except as limited by Resolutions of the Board and applicablestate and local law, the Executive Committee may conduct nec-essary business of the Association between the regular meet-ings of the Board. Actions taken by the Executive Committeemust be placed on the record at the next regular Board meetingand be ratified by the Board. The Executive Committee shallconsist of the President, Vice President and one (1) other Trus-

tee. The President shall be Chairperson of this Committee.

Article VIII, Section 11. FInance Committee.The Finance Committee shall review the books and records ofthe Association, formulate an annual budget and review theoverall financial procedures of the Association. This Committeemay also review, study and make recommendations to theBoard on any matter concerning the finances of the Association.The Treasurer shall be the Chairperson of this Committee.

Section 12. Finance Committee.The Finance Committee shall review the books and records ofthe Association, make recommendations to and assist theBoard in preparing annual budgets, review the overall financialprocedures of the Association and review, study and make rec-ommendations to the Board on any matter concerning the fi-nances of the Association. The Committee shall consist of threemembers who are not Trustees.

Article VIII, Section 12. Nominating Committee.The Nominating Committee shall seek and nominate to theMembers annually at least nine (9) candidates for election to theBoard. This Committee shall also seek and nominate candi-dates for Committee membership as deemed necessary by the

Board.

Section 13. Nominating Committee.The Nominating Committee shall seek and nominate candidatesfor election to the Board. This Committee shall also seek andnominate candidates for Committee membership as deemednecessary by the Board.

Article IX, Section 2. Inspection.The Architectural Control and Compliance Committee shallhave the right to inspect any changes or architectural alterationsupon completion for compliance with approved plans and speci-fications.

Article X, Section 1(f)[inserted]Hearing Results & Request For Reconsideration: The ACCCshall, within 7 days of the hearing, send written Hearing Resultsto the violator, which results state the outcome of the hearing,any sanction imposed, and a statement that either party can filea written request for reconsideration of the decision to theACCC within fifteen (15) days, and a statement that the deci-sion will be considered final if timely request for reconsiderationis not made.

Article X, Section 1f. Appeals: Any party may appeal a decision of the ACC Com-mittee to the Board, provided that all subordinate avenues ofresolution have been pursued. Through a majority vote, theBoard may:

(1) uphold the decision in its entirety;(2) amend the decision; or(3) overturn the decision.

Section 1g. Appeals: Any party may appeal the grant or denial of a recon-sideration request as defined in subparagraph f. above to theBoard. The ACCCs decision as to whether to grant or deny arequest for reconsideration must be sent to the parties in writing,shall state that either party may file a written appeal to theBoard within fifteen (15) days, and a shall state that the ACCCsreconsideration decision will be considered final if timely requestfor an appeal to the Board is not made. If an appeal to theBoard is timely made the parties will be notified in writing of thedate, place and time of the Board hearing. After the hearing,the Board may:

(1) uphold the decision in its entirety;(2) amend the decision; or(3) overturn the decision.

Article X, Section 1g. Sanctions: Sanctions may be in the form of suspension of allprivileges to use the Common Area facilities and/or fines. If theimposed fine remains unpaid, it will accrue and become a con-tinuing lien on the Lot/Owner. An appropriate schedule of finesshall be established by the Architectural Control And Compli-ance Committee (ACCC), approved by the Board of Trustees,and applied on a case-by-case basis to uncorrected violations.

Section 1h. Sanctions: Sanctions will be in the form of fines. Failure topay a fine within thirty (30) days shall result in suspension of allprivileges to use the Common Area facilities. No privileges shallbe suspended for non-payment of fines during the time period afine is under appeal. If the imposed fine remains unpaid, it willaccrue and become a continuing lien on the Lot/Owner. Anappropriate schedule of fines shall be established by the ACCC,approved by the Board of Trustees, and applied on a case-by-case basis to uncorrected violations.


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Article X, Section 1h. Limitation: Within the Association, a decision by the Board isfinal. If further action is initiated by the Association, the com-plainant, or the violator, it will be through legal proceedings in a

court of law.

Section 1i. Limitation: Within the Association, a decision by the Board (or theACCC if timely request for reconsideration is not made, or timelyrequest for appeal to the Board is not made from an ACCC recon-

sideration decision) is final. If further action is initiated by the Asso-ciation, the complainant, or the violator, it will be through legal pro-ceedings in a court of law.

Article X, Section 5. Automatic Fines.The ACCC shall have the power to automatically levy fines, afternotifying a Member, in the following circumstances:

a. If a Member's boat, trailer or RV is not moved from theirdriveway by November 1;b. If there is a complaint from a Member regarding an uncutlawn;c. If a Member is cited for parking on the grass.

Article XI, Section 4. Reports.Monthly and annual financial statements shall be prepared andpublished using generally accepted accounting methods.

Section 4. Reports.Monthly and annual financial reports shall be prepared and pub-lished by the Treasurer using generally accepted accounting meth-ods. The monthly financial report shall be presented to the Boardin writing and shall contain a summary of receipts, disbursements,assets, and liabilities; an itemized listing of disbursements andreceipts, and a to-date report of total expenditures. The annualfinancial report shall be presented at the Annual Meeting and shallconsist of a summary of receipts, disbursements, assets, liabilities,and the final budget report. All financial reports shall be publishedin the Newsletter along with the approved minutes.

Article XI, Section 5. Audits.An annual outside, independent financial audit shall be done.

Article XI, Section 5. Audits or Reviews.An annual outside, independent financial audit or review shall bedone.

Article XI, Section 7. Replacement Reserve Fund.The Association shall establish and maintain a ReplacementReserve Fund. The Replacement Reserve Fund may be ex-pended only for the purpose of effecting replacement of thecommon areas and equipment of the Association.

a. A minimum of ten percent (10%) of the total annual as-sessment shall be deposited in the Replacement ReserveFund annually except in those circumstances where theReserve Fund is fully funded. It is the primary responsibilityof the Board to assure that the Replacement Reserve Fundis fully funded and not fall to a level less than ninety per-cent (90%) of the required amount. Should circumstancescause the reserve fund to fall below the ninety percent(90%) level, the board must take immediate action to bringthe fund level to the required minimum and report to theMembership the circumstances and proposed action.b. Amounts in the Replacement Reserve Fund shall be

segregated from other funds of the Association and in-vested in interest bearing instruments such as treasurybills, treasury notes, certificates of deposit, or other instru-ments backed by either the full faith and credit of theUnited States Treasury or by the Federal Deposit Insur-ance Corporation.

Section 7. Replacement Reserve Fund.The Association shall establish and maintain a Replacement Re-serve Fund. The Replacement Reserve Fund may be expendedonly for the purpose of effecting the replacement of the commonareas and improvements located thereon, and equipment of theAssociation, for operating contingencies of a non-recurring nature,and for such maintenance, repairs, or improvements to the com-mon areas as the Board deems necessary.

a.The Board shall determine the amount of the total annualassessment per Lot to be set aside and deposited into the As-sociations Replacement Reserve Fund to meet the projectedreserve needs of the Association. In making such determina-tion, the Board shall annually cause to be prepared a reservebudget which shall take into account the number and nature ofthe replaceable assets of the Association, the expected life ofeach asset, and the expected repair or replacement cost ofeach asset. The Board may cause an Engineering and Re-serve Study to be performed by a qualified professional engi-neering firm on behalf of the Association for the purpose of

assisting the Board and the Treasurer to determine the usefullife of the common areas, improvements located thereon, andequipment and the level of funding required to properly main-tain, repair and cause necessary and appropriate improve-ments to the common areas, improvements located thereon,and equipment.

b. Amounts in the Replacement Reserve Fund shall be segre-gated from other funds of the Association and invested in inter-est bearing instruments such as treasury bills, treasury notes,certificates of deposit, or other instruments backed by either thefull faith and credit of the United States Treasury or by the Fed-eral Deposit Insurance Corporation.

All legal and administrative costs associated with enforcementof this section shall be borne by the homeowner in violation.

All legal and administrative costs associated with enforcement ofthis section shall be borne by the homeowner in violation.


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c. The proportionate interest of any Member in the Replace-ment Reserve Fund shall be considered an appurtenance ofthe Lot. It shall not be separately withdrawn, assigned,transferred, or otherwise separated from the Lot to which itappertains and shall be deemed to be transferred with such

Lot.d. The Treasurer shall cause to be prepared a five (5) yearforecast of anticipated expenses funded from the Replace-ment Reserve Fund as defined in Section 7 hereto. Theforecast shall be updated annually and presented to themembership in time for preparation of the annual budget.This forecast shall be used as the basis for determining theproposed annual budget requirements for the ReplacementReserve Fund.

c. The proportionate interest of any Member in the Replace-ment Reserve Fund shall be considered an appurtenance ofthe Lot. It shall not be separately withdrawn, assigned,transferred, or otherwise separated from the Lot to which itappertains and shall be deemed to be transferred with such

Lot.d. The Treasurer shall cause to be prepared a five (5) yearforecast of anticipated expenses funded from the Replace-ment Reserve Fund as defined in Section 7 hereto. Theforecast shall be updated annually and presented to themembership in time for preparation of the annual budget.This forecast shall be used as the basis for determining theproposed annual budget requirements for the ReplacementReserve Fund.

Article XI, Section 8. Contracts.All contracts must be approved by the Board in accordance withArticle V Section 2(a). All approved contracts must be signedby the President and one other Board member.

Article XIII, Section 1(c)6. annual budget reports, balance sheets, income statementsand accounting, journals and ledgers.

Article XIII, Section 1(c)6. annual budget reports, balance sheets, income statements,bank statements, and accounting journals and ledgers.

Article XIV, Section 4. Conflict of Interest.No contract or other transaction between the Association andone or more of the Trustees, Officers, or members of a Commit-tee or between the Association and any corporation, firm, orassociation in which one or more of the Trustees, Officers, ormembers of a Committee are financially or otherwise interested,shall be entered into by the Association unless the fact of com-mon interest is disclosed to the Board prior to authorization,approval, or ratification of such contract or transaction.

Section 4. Conflict of Interest.No contract or other transaction between the Association andone or more of the Trustees and Officers, or between the Asso-ciation and any corporation, firm, or association in which one ormore of the Trustees and Officers, are financially or otherwiseinterested, shall be entered into by the Association.

Please vote on the proposed changes to the bylaws.


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BALLOT/PROXY BALLOT/PROXY BALLOT/PROXY

MONTPELIER COMMUNITY ASSOCIATION, INC.The following Bylaw revisions are submitted to the Membership for a yes or no vote.Vote YES to accept the revision or vote NO to leave the Bylaw unchanged. Only one ballot per lot is permitted.

The undersigned appoints _____________________________________(a Member of the MCA) as proxy with full powerof substitution to vote as indicated at the Member Meeting to be held April 8, 2008 at the Deerfield Recreation Center.

PRINT NAME ADDRESS

SIGNATURE DATE LOT#

Members are entitledto revoke a proxy and vote in person at the official meeting.. Mailed proxies MUST BERECEIVED PRIOR TO THE START OF THE MEETING. Mail to

MCA ELECTIONS COMMITTEE

P.O. BOX 3414

LAUREL, MARYLAND 20709

Revised Bylaw YES NO

Section 5. Location.

Section 3. Rights.

Article II, Section 5. Restrictions.

Section 2. Special.

Article III, Section 5. Agenda.

Section 1. Number.

Section 4. Term.

Section 5. Nominations.

Section 7. Resignation.

Section 8. Removal.

Section 9. Vacancies.

Section 1. Composition.

Section 2. Powers.

Section 2. Powers.

Section 2. Powers.

Section 3, Duties.

Section 3, Duties.

Section 6. Admission.


Section 10. Removal.

Section 11. Execution of Documents.

Section 2. Size.

Revised Bylaw YES NO


Section 7. Reports.

Section 8. Accounting and Expenditure.

Section 9. Architectural Control andCompliance Committee.

Section 11. Executive Committee.

Section 12. Finance Committee.

Section 13. Nominating Committee.

Article IX, Section 2. Inspection.

Article X, Section 1(f)[inserted]

Article X, Section 1(g)

Article X, Section 1(h)

Article X, Section 1(i)

Article X, Section 5. Automatic Fines.

Section 4. Reports.

Article XI, Section 5. Audits or Reviews.

Section 7. Replacement Reserve Fund.

Article XI, Section 8. Contracts.

Article XIII, Section 1(c)

Section 4. Conflict of Interest.

Section 5. Removal.

Section 4. Chairperson.


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MCA

P.O. BOX 3414

LAUREL, MARYLAND 20709


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Installing a satellite dish to your home?Replacing your fence?

Widening your driveway?

STOP and SUBMIT an ACCC ApprovalRequest Form first.

Covenants are enforced and fines are leviedand collected. If you are planning any work to theexterior of your home, first fill out the ACCC Ap-proval Request Form located in every MontpelierT o d a y n e w s l e t t e r a n d o n - l i n e a twww.montpelieronline.org. Submit the form to:

MCAATTN: Architectural Control & Compliance

Committee (ACCC)P.O. Box 2503

Laurel, MD 20709.The ACCC meets on the first Thursday of everymonth at Deerfield Community Center.

CONSTRUCTION, ADDITIONSOR ALTERATIONS

REQUIRE PRIOR APPROVALNo new construction, addition, or alteration of aMontpelier home shall be made without prior ap-proval (see approval form on following page)from the Architectural Control & Compliance Com-mittee. This includes satellite dish installation.All exterior colors and materials shall blendharmoniously with the neighboring dwellings.Proceeding without prior approval shall constitute acovenant violation subject to enforcement, includ-ing fines.

ALL BOATS MUST BE INSTORAGE

Boats must be in storage from November 1 throughApril 31. They may not be stored or parked onyour property.

UNLICENSED CARS

Article IV, section 5 of the covenants states no ve-hicle can be stored on any lot except inside thegarage. All cars, covered or uncovered, must have

a valid license tag and sticker. Residents may berequired to provide proof of licensing if the licensetag is not clearly visible on the vehicle. In additionto the covenant above, Prince Georges CountyCode states it is unlawful to have more than onemotor vehicle ... dismantled, inoperable or unli-censed on your premises. The one vehicle that isallowed must be inside a closed garage.

NOTICE OF ENFORCEMENT

In 2008 Campers, Recreational Vehicles, Utility Trailers, etc. will follow the sameparking restrictions as boats. From November 1 through April 31 they may not

be parked or stored on your property.


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FraminghamJamestownGramercy Eton

!"#$!"%Describe the alteration in detail. Information about dimension, materials and design must be included with this form or theproject will not be considered by the ACC. Include any statement of special circumstances that may require deviation from

established and published guidelines. Any changes to the exterior of your home, including paint color, siding and win-dows, will require the approval of the neighbors on each side and in back of your home. Siding must blend harmoniouslywith the neighborhood. The neighbors residing across the street must also be contacted if the project, when completed, canbe seen from their property. Major landscaping projects such as retaining walls, etc. must also be approved. Plans fomajor alterations must be submitted to the ACCC two weeks before the meeting. Applications for approval of PODS,dumpsters, or similar structures should check the Other box and must include the maximum time that the structure willbe on the lot.

Attach the following:

Note (1) &'!()Note (2) '!)I understand that these items are needed for the committee to make an informed decision about the requested

alteration. When completed we agree to allow the ACCC to inspect this project.

Signature of requester

!

Name (Print) Address Concur/Non-concur Signature




'(!*+('!!)$*(%!,

!+ )!!+%'%)%%,**)$(!*(&&'!!''!()!,'&!)!,+''!#&&*!)$+(!&&*'***)&&&&%"))-./012%3%/1415)

Note (1) "6!7&'(!!)

Project No:

Date Received:

Letter Sent:

Revised 1207


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!!!"#

$!!%&'!%!%()%**+'+,%!-./0-,%!-./%!

%'!!!!%!+!%')*!/'"'*1**.!0-**!&'!'

**!**'!!**!)**!'!*'*!!!'!%0

*!233!0!'!0+3%!345)56*%$!!!!%!-.,%!-./!789!10:;%"0

!"""

IF YOU HAVE MISPLACED YOURS OR NEVER RECEIVED THE NOTICE, PLEASE EMAIL

[email protected] or call 240 938-1995 and leave a message stating your name and address.

Dont wait!

!

MCABY-LAWS


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/*!*


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Flat roof showing multiple repairs, in need of immediatereplacement.Brick Planter between wading pool and adult pool showingmultiple signs of failure, in need of extensive repairs / re-placement.

The electrical fixtures within the structures are in a non-climate controlled environment and are in need of replace-ment in the near future. Failure of these elements is likelydue to corrosion, as evidenced by other elements of thestructure.The wading pool apron is in poor condition and includesthe area up to and next to the refreshment area.

The tennis courts were reportedly recently reworked, how-ever are exhibiting signs of base failure, and will require anextensive rehabilitation to restore them to original condi-tion.

Joe JordanSenior Project Manager

Residential/Commercial Building Inspector


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SOURCES OF INFORMATIONMontpelieronline.org is the community website andit contains a multitude of information about our com-

munity. Montpelier also has a newsletter whichcomes out six times per year and is delivered toyour door. It contains info on community meetingsplus a wealth of other necessary information.Phone numbers and email addresses for all boardmembers and committee chairs are listed in thefront of each issue. A copy of the ACCC Requestfor Approval Form is also included in every issue.There is also an unofficial list serv or yahoo groupprivately owned and moderated by Montpelier resi-dents. If you would like more information, go tohttp://groups.yahoo.com/group/Montpelier/ . Pleasebe aware when posting information to this site thatthere are members outside of our community whohave access to the information you provide andMCA, Inc. is not responsible for content or member-ship.WELCOME TO MONTPELIERCommunity meetings are held monthly by the Boardof Trustees. All residents are invited to attend themeetings which are scheduled the second Tuesdayof every month at 6:45 PM at Deerfield Run Com-munity Center.Your lot has a number from 1 to 699 which was as-

signed by the developer of the community. It is notthe plat or block number assigned by the county.This lot number is your identification for many thingsin the community such as pool entry and assess-ment payments. Contact Mary Hughes at 240 938-1995 or [email protected] for information.Montpelier is a community with covenants whichare enforced by the Architectural Control and Com-pliance Committee (ACCC). All residents must sub-mit a Request for Approval to the ACCC before anyconstruction, addition, or alteration of their Montpe-lier home is started. Prior approval must also be

requested for PODS, dumpsters and similar struc-tures. Failure to obtainprior approval from theACCC can result in fines of $50 to $1,000 per viola-tion and more. This includes fences (new and re-placement), sheds, and satellite dish installation. Ifthere is any question, please contact the ACCCbefore proceeding. Fencing is not allowed in thefront yard including electric fencing. The ACCCmust investigate any complaint they receive from a

homeowner no matter how trivial the complaint mayseem to other homeowners. The ACCC meets thefirst Thursday of the month at 7:00 PM. Contact

Marcia Segura 301 725-7586 for more information.Boats can be kept in your driveway only May 1 thruOctober 31st. After that they must be stored offsite. There is a monthly fine if they are not removedon a timely basis. In 2008, recreational vehicles,utility trailers and campers will be included in thistimetable.Each homeowner should have a copy of our gov-erning documents. Under Maryland law when ahouse in a covenant controlled community is soldthe governing documents must be part of the settle-ment. If you do not have a copy they can be pur-chased for $10. If you are selling your Montpelierhome, you are required to purchase a Resale Pack-age for the new owner for $25. Contact DawnPuma at 301 776-7947 for more information.FACILITIESThe pool is open from the Saturday of MemorialDay weekend through the Monday of Labor Day. Itis open to Montpelier residentsand their paidguests only. Your assessments must be paid in fulland you must have a picture of each member ofyour family on file to use the pool facilities. Guestpasses are $25 (check only) and are good for 5 vis-

its. They can be purchased at the pool. Childrenunder age six do not require a guest pass. Guestpasses are kept on file on the pool computer.Guest passes do not expire. An extended familymembership may be purchased for $50 per person(over age 6) by any resident. The extended familymember must also have a photo on file at the pool.Community members organize a summer swimteam for children called the Marlins. If you are inter-ested, look for the form which appears in the May-June newsletter.

The playground is open year round. The tenniscourts are for Montpelier residents only and arelocked. If you wish to use the tennis courts, youcan request the lock combination from any Boardmember. A Grounds Use Pass is available for allMontpelier residents. The pass identifies the useras a Montpelier resident with privileges to the com-mon grounds. If you have not picked up your pass,


General Information for Montpelier Residents

Listed below is some general information for homeowners in our community. Many residents are aware of most of this, but wealways have new residents moving in who might find the information helpful.


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please check with the pool gate attendant. TheGrounds Use Pass is not used for pool entry.SOCIALThe Social Committee Chairperson has many activi-ties for the community throughout the year and canalways use an extra hand. To assist her call Susan

Mathis at 240 593-2881 or watch the newsletter tosee what she has planned. There are holiday housedecorating contests and Santa Claus visits in De-cember, a Springtime Easter Egg Hunt, several poolparties and many other interesting activities for youand your children. A potluck supper is held theweekend the pool closes and Susan has several newideas in the works so watch your newsletter or thewebsite for more information.If you are a student in need of community servicehours, please call any board member/committeechairperson for information on ways to earn servicehours.COUNTY SERVICES & INFORMATIONTrash pickup is Tuesday and Friday. Residents mustprovide their own trash cans. Recycling is Wednes-day. If you need a new or replacement bin call 301952-7630. For any other recycling information call301 883-5045. Bagged leaves, grass clippings andother yard debris is picked up on Wednesdays frommid-April through mid-January. Limbs should be nomore than 4 feet in length should be tied in bundles.Call (301) 952-7630 for more information.Bulky trash pickup is arranged by appointment only

and is usually scheduled for about two weeks afteryour call. They take household items such as stoves,mattresses, refrigerators, sofas, etc., but no con-struction material, fencing or anything of that nature.A limited number of tires are also accepted. Itemsshould go to the curb the night before the appoint-

ment only. To make an appointment call 301 952-7600.The first 11 feet, or the width of the concrete apronon your driveway, belongs to Prince GeorgesCounty. That includes the trees and there could be afine for trimming or damaging those trees. You canplant shrubs or flowers, but the county can destroy

them digging etc. and not have to reimburse you.Tree trimming number is 301 499-8520.Leaves during the fall and winter are always a prob-lem in our community for those relying on the countyvacuum schedule. The county posts a notice of leafvacuuming, but rarely is that done on schedule andsometimes they dont get here at all. Leaves can bebagged and left for the regular Wednesday yardwaste pick-up through mid-January. There is no limitto the number of bags left for pick-up. If you use thecounty leaf vacuuming, please remember thatleaves should never be raked into the street only to the edge of your property. Raking yourleaves into the street and just leaving them thereuntil the county picks them up is a hazard for ourneighbors who walk or jog and especially for our chil-dren who must walk in the center of the street toavoid piles of leaves. Additionally, leaves raked intothe street tend to migrate to the storm drains contrib-uting to storm drain damage. You are also subject toPrince Georges County fines for raking leaves intothe street and leaving them there. The county requires licensing of many pets, includingdogs, cats and ferrets. (Prince George's CountyCode, Section 3-145). Licenses must be obtained

within thirty (30) days after residence is established.The county leash law requires that animals be keptunder restraint by leash, confined to premises, orunder the effective control of the owner at all times.Sec. 3-139 requires that animal excrement be re-moved immediately.

(Continued from page 29)

JOIN A COMMITTEEMake your voice heard throughout the community. Join a committee and make a difference. Call or email anyboard member or the chairpersons listed below for more information.

Architectural Control and Com-pliance - Marcia Segura, Chair, 301-725-7586, [email protected]

Election Committee - Lynne Coll-man, [email protected]

Facilities (Common Grounds) -Paul Petit, Chair, 301-604-5226,[email protected]

Governing Documents Com-mittee - James Mathis, Chair, 240547-0523, [email protected]

Nominating - Susan Mathis, Chair,240-593-2881, [email protected]

Security - Richard Dengler, Chair,301 725-6930, [email protected]

Social - Susan Mathis, Chair, 240 547-0523, [email protected]

Traffic- Sandy Martin, Chair, 301776-5016, [email protected]

Pool- Paul Beuhler, Chair, 240 643-3112, [email protected]

Call any committee chair-person or board member to vol-

unteer((


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April FoolsDay

ACCC MtgDeerfield Rec.

7 PM

MCA MEMBERMTG & Bd MtgDeerfield Rec.

6:45 PM

ACCC MtgDeerfield Rec.

7 PM

MCA Bd MtgDeerfield Rec

6:45 PM

NewsletterDeadline

TAX DAY

Buffet BrkfastLaurel Vol Fire

Dept. first Sundayevery month

Buffet BrkfastLaurel Vol Fire

Buffet BrkfastAmerican Legion-2nd Sunday every

month

Buffet Brkfast

American Legion-2nd Sunday every

month

Egg Hunt4 PM

PGCPSClosed

PGCPS Closed All WeekSpring Break

PGCPSClosed

EASTER

Move clocks forwardone hour tonight.

Daylight savings startstomorrow.

Earth Day AdministrativeProfessionals

Day

Arbor Day


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Harold (Huck) Bothner

LAUREL HISTORICAL

SOCIETY PRESENTS

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Several mature people (age 21 and older) are needed towork as gate attendants at the Montpelier Community Pool

from Memorial Day weekend through Labor Day.

Applicants should understand that they will be contractworkers, not employees of the Montpelier Community Asso-ciation, and therefore responsible for paying any taxes dueand there are no benefits offered. $10.00 per hour.

No computer skills are needed. Gate attendants will verifythat anyone entering the pool is an MCA member, in goodstanding, with photos submitted for any pool user over age6. Gate attendants will also issue guest passes and trackguest usage. Applicants need not be Montpelier members.

If interested, please send your name, address and phonenumber and any hourly requirements or preferences to:

[email protected] or MCA, Post Office Box 2503,Laurel, MD 20709.

Additional information will be provided to all interested appli-cants after the pool management contract is finalized andinterviews will be held in late April or May.

HELP WANTED-POOL GATE ATTENDANTS


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The Friends of Montpelier, a group dedicated tothe Montpelier Mansion, is in need of severalvolunteers to conduct Sunday tours.

Docent training is provided through a 4-hourclass in April and then by following other do-cents on their Sunday tours to get a feel of theroutine. We do not have a "set" docent speech,but there is a docent book, online research andother docents will help you as you set up yourown tour.

You would work one Sunday a month for twohours - giving a tour an hour. You could workmore or less depending on your personalschedule, but we do need you to work at leastone Sunday a month during the summermonths.

If you are interested please call me at 301 498-2043 or email at [email protected]

Jeri WittDocent Coordinator

Friends of Montpelier


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34 Mar-Apr 2008

Montpelier Cultural Arts Center9652 Muirkirk Rd, Laurel, MD 20708301-953-1993; TTY 301-490-2329

Gallery Hours: 10 am-5 pm, seven days a week

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35 Mar-Apr 2008

Helping Hands are younger residents of Montpelier willing to work for other residents athourly or fixed rates arranged between you and the helper. There is no charge for a

Helping Hands listing.

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INFORMATION REMOVED FROM ONLINE VERSION


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36 Mar-Apr 2008

Full ServicePainting : Interior /Exterior

Power Washing

Custom Decks /Screen Rooms

Finished Basements

Additions

Gutters/ DownspoutsKitchens : Let our Kitchen Consultant design your newkitchen right in your own home.

Roofing : The place to start your home improvements is atthe top of your home. We offer all styles of roofing and

back all of our roofs with a 5 year workmanship warranty .

Let our professional roof consultant design your new roof

or find and solve the problems of the old one

Windows and DoorsWith the cost of energy on the rise you may want to con-

sider some energy saving maintenance free vinyl replace-

ment windows and doors. Or, maybe some new classic

wood interior type windows and doors with aluminum clad-

ding . It is your home and our professional consultant will

give you the information so that you can make the choice

that fits your style. We install all types of windows and

doors and are the distributor of the Sunrise Windows.

Siding : We are your Alcoa Dream color consultant .Let us give your Home a Facelift and add some Seri-

ous style that will make your home the envy of the

neighborhood


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37 Mar-Apr 2008

!

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We charge by the job,not by the hour!

WSSD #71122 MD 24148 24 Hour Service

4)4

Sandra Smith

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Highly Recommended by Rose Lomangino !!

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