montpelier today, january/february 2008

8/7/2019 Montpelier Today, January/February 2008

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2 Jan-Feb 2008

LAUREL OFFICE TOP PRODUCER 1996-2006!

TOP 1% NATIONWIDE

LICENSED SINCE 1989

MONTPELIER RESIDENT

THINKING OF SELLING?WANT RESULTS?

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TERRI SHIPPREALTOR


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3 Jan-Feb 2008

October 2007 Minutes6

November 2007 Minutes8

October ACCC Minutes8

November ACCC Minutes10

Financial Report11

2008 Budget 13Proposed Changes to Bylaws

14

ACCC Approval Request Form22

Calendar25

Helping Hands27

Policy on PODS & Dumpsters12

ACCC Notices21

Inside this issue: MONTPELIERTODAYis published by the

MONTPELIER COMMUNITYASSOCIATION, INC.

http://www.montpelieronline.org

M O N T P E L I E R T O D A Y i spublished six times per year (Jan/Feb, Mar/Apr, May/Jun, Jul/Aug,Sep/Oct, and Nov/Dec) by theMontpelier Community Association,Inc. Material for the newslettermust be submitted by the 15th of

the month prior to publication.Please forward all association andnewsletter correspondence to:

P.O. Box 2503Laurel, MD 20709-2503

or e-mail to:[email protected]

Advertisements are not anendorsement of products or

services by the Board of

Trustees or the MontpelierCommunity Association, Inc.

Please Note

!

!"

#

$ %&

!'" #

# ( )

$

If you are renting your home andhave a mailing address other thanMontpelier, please let us know.We want all members to receivetheir MCA correspondence andMONTPELIER TODAY in a timelymanner.

Advertising Rates ForMontpelier Today

2007 RatesPer Issue PrePaid

Annual(6 issues)

Full page $ 110.00 $ 594.00Half page 75.00 405.00Quarter page 50.00 270.00

Business card 35.00 189.00

License information, as required by

the State and County, must be

displayed on all advertisements

!"#Mary Hughes, [email protected]

Chair, Executive Committee

301 [email protected]

Member, Executive Committee


Chair, Finance Committee




!Member, Executive Committee


"#301 [email protected]

Chair, Traffic Committee301 [email protected]

$Chair, Social & Nominating Committees


Committees





! 301 [email protected]

%"#, 301 [email protected]

$301 776-7947

&$'

%240 [email protected]

2008 Board of Trustees


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4 Jan-Feb 2008

Mark your calendar for Tuesday, January 8, 2008 and Tuesday, February 12, 2008 for the monthly board meet-ings at Deerfield Community Center, preschool room.

All meetings begin at 6:45 pm.MCA Board meetings are held the second Tuesday of every month.

Montpelier homeowners are encouraged to attend.

*"+,-MARYLAND LAWREQUIRESTHAT SELLERS PROVIDEA RESALE PACKAGE.

The Resale Package contains a copy of the

Associations governing documents/bylaws, themost current financial statement, an MCAmembership affidavit form, a copy of the mostrecent newsletter, notice of any lawsuits pendingagainst MCA and a cover letter from the MCAPresident about Montpelier.It is the responsibility of the seller to obtain thisResale Package, either directly or through a real

estate agent. Failure to do so can void sale of

the home.Resale Packages can be obtained by sending arequest and check for $25.00 to:

MCAP.O. Box 2503

Laurel, MD 20709-2503.You may also contact Dawn Puma at 301-776-7947 for more information.

Two donations were sent to the Benevolent Fund recently. In both cases, the member sending in the

donation said that their neighbor, Mr. Sherwood Hall, had helped them out, but refused to take anymoney for his time and effort. Instead of paying him, he suggested that a donation could be sent to ourbenevolent fund. The Montpelier community and the Benevolent Fund thank Mr. Hall for his generousspirit.

9203 Montpelier Drive9205 Montpelier Drive

9203 Lawnview9216 Lawnview

12406 Radnor Lane12407 Radnor Lane

12308 Mt. Pleasant Drive12234 Shadetree Lane

8754 Oxwell Lane8757 Oxwell Lane12501 Raven Way8707 Crystal Rock

Susan Mathis, Chairperson

Many thanks to all those in the neighborhood whose lights and decorations help make this such alovely time of year. While there are dozens and dozens of lovely homes all dressed up for the holi-

days, we'd like to recognize the following for their outstanding efforts.


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5 Jan-Feb 2008

I wish to clarify some of the comments written in the draftof the Minutes of the Annual Meeting that were attributedto me. The MCAs recording device malfunctioned duringthe time that I spoke, and after having read the draft of theMinutes of the Annual Meeting, I feel compelled to clearup what I consider to have been mischaracterizations ofwhat I said about a number of topics during that meeting.Most of my comments at the Annual Meeting were basedon my then having recently read the June and July 2007MCA Board of Trustees Meeting Minutes in the MCA Sep-tember-October Newsletter. I used written notes at theAnnual Meeting, which I have used as a reference in writ-ing what follows.1. Absence of Dollar Amounts in MCA Boards Min-

utesFrom the June 12, 2007 Board Meeting Minutes: TrusteeWagner stated she had a bill from Mike Owens Plumbingfor emergency work done at the pool From the July 12, 2007 Board Meeting Minutes: A motionwas made by Chair Wagner, seconded and passed unani-mously for a pay increase for Mary Hughes the Assistantto the Board.The amount of the plumbing bill was not given in the Min-utes, nor was there an explanation of what work wasdone. There was no mention of the amount of the payincrease for Mary Hughes.Thus, at the Annual Meeting, I asked why no dollar figureswere given in these two instances (and others), and why

such figures arent routinely incorporated into the minutes.Trustee Witt assured me that more financial informationwill appear in future MCA Board meeting minutes.2. Defibrillator; Pool Management Companys Non-

Fulfillment of Verbal ContractFrom the June 12, 2007 Board Meeting Minutes: TrusteeMartin also asked about the defibrillator especially a pedi-atric defibrillator. She was told that Community Pools wassupposed to furnish us with this item and all the guardswere supposed to be instructed in its use. Mr. Buehlerstated he would look into this item along with the first aidkit that was supposed to be furnished by Community Poolsbut never was. Trustee Mathis made a motion that Mr.Buehler be authorized to purchase any safety items

needed at the pool after giving Community Pools noticethat they had 3 days to purchase these items or we wouldpurchase them ourselves and it would be deducted fromtheir bill. The motion was seconded by Trustee Coldren-Walker and passed unanimously.From the draft of the Minutes of the MCA Annual Meeting:She [Ms. Habig] asked why a pediatric defibrillator wasneeded at the pool. The board explained that the defibril-lator was for both adults and children.

Contrary to what is stated in the draft of the Minutesof the MCA Annual Meeting, I did not ask why a pediatricdefibrillator was needed at the pool. I said that I take ex-ception to the emphasis on acquiring a pediatric defibrilla-tor without equal emphasis on the acquisition of an adultdefibrillator. I asked who is more likely to need it. Older oryounger? In my view, theyre equally important. One ofthe trustees said that their intention is to acquire a defibril-lator that can be used for anyone. She said that the word-ing in the June minutes had been a bit misleading.I further questioned why we didnt hold the pool companysfeet to the fire about their promise to provide a defibrillator.I was told that it had been a verbal contract. I said, Sowhat. I said I thought that nothing much had changedsince I was on the MCA Board in the mid 1980s in termsof the MCA following up on breaches of contract, shoddywork, etc. I do not subscribe to the Just ignore it, and paymore of the MCAs money concept.3. Security; Why no Motion-Activated Video Surveil-

lance?During Richard Denglers presentation of security issues inthe neighborhood, I questioned whether (Minutes of June12, 2007) the residents of our community who damagedthe volleyball poles had made restitution. What was thepunishment? Apparently, there was none. Mr. Dengleralso mentioned that kids have been having parties on theroof of a building at the pool area. Once again, I askedwhy we dont have motion-activated video surveillance. Inaddition to saying that there arent enough people willingto monitor it [Draft of Minutes of MCA Annual Meeting],Mr. Dengler also cautioned that we have to be careful to

not misidentify people based on less than clear imagesdue to distance and other factors. I believe that we coulduse motion-activated video surveillance or other technol-ogy to our advantage: storage devices are huge and needno monitoring for weeks, and evidence could be built up(unique clothing, number, sizes, shapes of people ingroup, etc.) against these and other neer-do-wells.4. Stolen ComputerThere was brief discussion about other aspects of thepool: the pool company, the pool company contract,insurance for the pool, the swim team, etc. The topic of thestolen computer was brought up. [July 12 Minutes: Thegate attendants [sic] shack was broken into and the com-puter was stolen. The door was not properly locked it is

old and hard to lock but more importantly the metal trunkused to house the hard drive did not have a lock on it.Among other things, I asked why theres no video surveil-lance. I also suggested that a two-person locker/checkersystem be set up and used daily before closing the poolarea.5. Expenditure of $200 to Clear Path Without First

Seeking to Involve Prince Georges CountyFrom the July 12, 2007 Board Meeting Minutes:

(Continued on page 6)

Comments from MCA Member Susan Habig about Draft of Minutes of the MCA Annual MeetingEditors Note: A draft of the minutes from the annual meeting were printed in the November/December 2007 newsletter. The mem-bership may amend and approve the minutes at the next membership meeting. Ms. Habig has suggested the following revisions.


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Montpelier Community Association, Inc.Board of Trustees Meeting Minutes

October 9, 2007

Trustees in Attendance: Julia Coldren-Walker,Sandy Martin, Jeri Witt, and Kendra Wagner.Trustees absent with cause: David Hartley, SusanMathis, Minnie Clark Lamar, Charley Obenschain,and Maribeth PetitCommunity Members Present: Richard Dengler,Mary and Robert Derrick, Tony Fleming, SusanHabig, John Martin, and Mary HughesTrustee Wagner called the meeting to order at 6:45.As there was not a quorum present, the meeting wasadjourned and the new board was convened at 6:46PM.Trustees in Attendance: Julia Coldren-Walker,Patricia Douville, Patricia Eisenberg, Sandy Martin,Terry Rowland, Jeri Witt, and Kendra Wagner.Trustees absent with cause: Minnie Clark-Lamarand Susan MathisA quorum was present for conducting business.Trustee Coldren-Walker nominated Trustee Wagneras President and Trustee Witt seconded. The motionpassed unanimously with Trustee Wagner abstaining.Trustee Witt nominated Trustee Rowland to be VicePresident. Trustee Coldren-Walker seconded themotion which passed unanimously. Trustee Douvillenominated Trustee Clark-Lamar to continue in officeas secretary. Trustee Martin seconded the motionwhich passed unanimously. Trustee Coldren-Walkernominated Trustee Witt to be treasurer. The motionwas seconded by Trustee Martin and passed unani-mously with Trustee Witt abstaining.Secretarys Report, Minnie Clark Lamar:The September minutes were read. A motion wasmade by Trustee Witt to accept the minutes. TrusteeColdren-Walker seconded the motion and it passedunanimously. A draft of the annual meeting minuteswill be published in the next newsletter. They will be

approved at the next membership meeting.Treasurers Report, Julia Coldren-Walker:The treasurer reported: $277,893.04 in the reservefund. $4,339.95 in the Benevolent Fund Account;$28,629.45 in the Gypsy Moth Account; and$58,323.22 in the checking account with $7,500 inoutstanding checks. The bank needs a notarized let-ter on the new MCA letterhead with a list of the newofficers and those being removed from the accounts.Trustee Witt will see if a bank representative cancome to the next meeting to get the signaturesneeded. The statements, checks and files wereturned over to the new treasurer. The 2006 QuickBooks can not be updated. The new treasurer wouldprefer to use Quick Books Pro. The final pool bill andbills from Criscuoli and Shoupe have not yet beenreceived. Copies of the report were distributed.

Committee Reports:ACCC, Jeri Witt, ChairMs. Hughes emailed the board copies of the ACCCminutes.BENEVOLENT FUND, Jeri Witt, Chair

A $150 donation was received. Mr. Sherwood Hallhelped out a neighbor and would not accept paymentfor this help. He suggested that rather than pay him,a donation could be made to the benevolent fund.FACILITIES, Paul Petit, Chair

No report. Mr. Dengler reported a lot of glass in theparking lot. Trustee Wagner will ask Mr. Petit if some-one is scheduled to do this. Mr. Dengler reported thatthe Criscuoli contract is over. Mr. Petit will be asked ifthe contract needs to be renewed. Ms. Habig askedwhy bids were not solicited for the service. The bill isminimal and for a specified time period so there is no


Benevolent Fund, Jeri Witt, Chair[:] Trustee Witt had thewalkway from Shadetree Lane to Montpelier Schoolcleared of all the ivy and overhanging trees after getting acomplaint from homeowner Seth Freidman. A bill wassubmitted for this work.

From the Draft of the Minutes of the Annual Meeting:[Ms. Habig] asked why the county didnt pay for cleaningof the path to Montpelier Elementary School. TrusteeWitt reported that the county did not maintain the pathand after requests from members, funds ($200) wereused from the Benevolent Fund to clean the path for thesafety of Montpelier children walking to the elementaryschool. The lack of response from the County over sev-eral issues was discussed.

In discussing this issue at the Annual Meeting, I firstasked whether P.G. County owns the land. The answergiven was Yes. I stated that I have never seen the pathbetween Shadetree and the school. I asked whether theCounty had been called to be made aware of the situa-tion. The answer was No. I asked Why not? Thereason seems to boil down to the fact that those incharge think that the County is typically unresponsive.Some people in the audience agreed with this. I statedthat the County has been quite responsive when Ivecalled them about problems involving County land. Ithink the Board at least should have called the County todiscuss the maintenance issue prior to simply forkingover $200 to clean the path. Whats the plan for the nexttime the path needs clearing?

(Continued from page 5)


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7 Jan-Feb 2008

reason to seek other bids. Trustee Witt reported thatthe individual, who locks the gates and courts everyday, twice a day, earns less than $2 an hour. TrusteeWitt made a motion that he receive $6.00 an hour, notto exceed $200 a month. Discussion followed and themotion was amended to pay him $200 a month for the

service. The amended motion was seconded by Trus-tee Coldren Walker and passed unanimously.POOL COMMITTEE, Paul Buehler, ChairNo report. Trustee Wagner has sent emails to Mr.Buehler asking for clarification on the bills. Winterizingfollow-up must be done and final payment will be helduntil that occurs.SECURITY, Richard Dengler, ChairMr. Dengler reported that there are 12 additional peo-ple in the Beltsville police station. Montpelier Hills hashad a rash of air bag thefts. There was no informationon the hate crime on Montpelier Drive. That will be

handled by headquarters, not the local station.SOCIAL, Susan Mathis, ChairMs. Hughes reported that the holiday party would be atthe Art Center with an evening with Santa and the holi-day lights will be December 13. Trustee Coldren-Walker commended Trustee Mathis on the great jobshe has done as Social Chair. The board agreed thatshe has done an incredible job.TRAFFIC, Sandy Martin, ChairTrustee Martin presented information about solar pow-ered speed control/radar monitors. She contactedRiderwood who uses the system and can issue tickets

because they are a private community with their ownsecurity force. It was suggested that local politiciansbe contacted for financial help if the community wantsto purchase them. Ms. Habig reported that speedbumps delay emergency response vehicles by 8 sec-onds per bump and she did not wish to see any morein the neighborhood. The board is not pursuing addi-tional speed bumps. Trustee Witt asked if we weredoing a Speed Awareness Day. Private security is notan option because our streets are county streets. Mr.Dengler will contact Major Cunningham regarding ran-dom speed enforcement. Ms. Habig asked what hadbeen the consequences of speeding in the neighbor-hood. Trustee Douville expressed the feeling that sta-

tistics were not necessary, one accident is too many,and people should stick to the speed limit. Mr. Martinasked if the community had to pay for police to conductspeed traps. Mr. Dengler said no, and he will contactthe department and tell them the community would liketo see it done in the neighborhood.COMMUNICATIONS COMMITTEE, Tony Fleming,ChairMr. Fleming reported that the committee has been un-able to meet with the list serv moderators. They do not

want any oversight by the board or the Communica-tions Committee. Trustee Witt asked if the boardshould start an official list serv. Mr. Fleming did notfeel that was necessary. A question was raised as towho owns the name www.montpelieronline.org -- Mr.Fleming understood that it had been purchased by Mr.Hartley, on behalf of the community, for which the

board paid Mr. Hartley $300 a year. The list serv isowned by Mr. Hartley alone, not MCA. Trustee Wittsaid that the board did not want to control the commu-nications, but many people in the neighborhood believethe list serv is limited to Montpelier residents only,which it is not. Requests to find out who is on the listserv have been refused. Ms. Habig asked how manywere on the list and why postings are censored. Trus-tee Douville felt that the community should be madeaware that the list is not limited to community membersthrough the newsletter. The board should not use thelist for official policy or decision making. Trustee Wag-ner suggested speaking with Mr. Hartley about his con-cerns. Mr. Fleming suggested that if a new list is cre-

ated, the board stay at arms length which wasagreed. Trustee Wagner reported that the MCA website is hosted by Mr. Hartleys server, a private server,not a hosting site server and this should be addressed.New Business:Trustee Witt reported that the by laws require that aCapital Reserve Study be done every five years. Thelast one was done in 1999. A preliminary study alonecosts $1,000. She made a motion to have the CapitalReserve Study done, at a cost of $4,000, by the engi-neering firm who had done this in 1999. The boarddiscussed this and agreed that three companies shouldbe contacted for a bid.

Trustee Witt reported that Gloria Hines would like tostart a Community Liaison Committee. Protocols andcommittee members must be submitted. Trustee Wittreported that the MCA attorney said that all committeesrecognized by the board must have written protocolsand a list of members submitted to the board everyyear. All committees should be doing this now andpresent it to the board for approval.Trustee Wagner reported that the insurance will soonbe up for renewal. Recommendations are needed andsomeone who has knowledge of insurance is re-quested. Trustee Rowland suggested that a broker becontacted to find the correct insurance.

A motion was made to nominate Trish Douville to theexecutive committee. The motion was seconded byTrustee Coldren-Walker and passed unanimously.The executive board members will have check signingprivileges.The next meeting will be held on the second Tuesdayof November, November 13, 2007 at 6:45 at DeerfieldRecreation Center, preschool room. The motion wasmade and seconded to adjourn at 8:36 P.M. The mo-tion passed unanimously.



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Meeting Minutes - October 4, 2007

Committee Members Present: Marcia Segura, Ron Le-nart, David Friel, Michael Boddie, Toni Byrd and ThomasJaehnigenCommittee Members Absent: Brian Dennis, Diane

Sowle

Community Members Present: Mary Hughes-Admin.

Assistant, Jeri WittAttendance was taken and the September, 2007 meet-

ing minutes were approved.Old Business:12203 Brittany Place - House and yard in disrepair - a

fine of $100.00 per month was imposed.8713 Crystal Rock - Statement of fines to be sent.8718 Granite Lane - Statement of fines to be sent.8785 Oxwell Lane - letter to be written regarding car un-

der tarp, and informing home-owner about removal of3 jet skis.

12704 Silverbirch - letter to be written concerning time-frame on painting, etc.

New Business:12209 Shadetree Lane - car stored in driveway - letter to

be written.8714 Oxwell Lane - homeower requests a sun room -

request denied until further notice. Fine of $500.00for not requesting prior approval on fence.

12320 Shadetree Lane - letter to be written regardingdebris in driveway.

8900 Montpelier Drive - request approved for 4ft. fence.12207 Mt. Pleasant Drive - request approved for several

projects.8743 Oxwell Lane - request approved for replacement of

4 ft. fence.12322 Shadetree Lane - request approved for inground

pool with the condition the 6 ft. fence be moved to theback corner of the house.

8799 Oxwell - lamppost on ground - letter to be written.12708 Silverbirch Lane request approved to replace

gazebo.8708 Graystone Lane - 8707 Graystone Lane - junk

moved back and forth between the two properties.Letter to be written.

Mary Hughes has designed new letterhead for the ACCCand is working with Jeri Witt on form letters.Homeowners with covered cars will be asked for proof ofcurrent tags per Prince Georges County law.Campers, utility trailers, recreational vehicles will followthe same parking restrictions as boats in 2008. FromNovember 1 through April 31 they may not be parked orstored on the property.A more uniform fining procedure needs to be adopted.A procedure for dumpsters and pods needs to beadopted.There being no further business the meeting was ad-

journed at 8:56 pm. The next meeting of the ACCC willbe November 1, 2007 at 7:00 PM at Deerfield CommunityCenter.

Montpelier Community Association, Inc.Board of Trustees Meeting Minutes

November 13, 2007

Trustees in Attendance: Minnie Clark Lamar, Julia Col-dren-Walker, Patricia Douville, Patricia Eisenberg, SandyMartin, Susan Mathis, Terry Rowland, Jeri Witt, and KendraWagner.Trustees absent with cause: none

Community Members Present: Richard Dengler, RobertDerrick, Tony Fleming, John Martin, and Mary HughesTrustee Wagner called the meeting to order at 6:47 PM.There was a quorum present conducting business.Secretarys Report, Minnie Clark Lamar:The October minutes were read and a motion was made byTrustee Coldren-Walker to accept the minutes. TrusteeWitt seconded the motion and it passed unanimously.Treasurers Report, Jeri Witt:A reconciliation report was distributed. With the recent fi-nancial instability Trustee Witt asked if the ETrade accountshould be moved to an insured CD. The board agreed thatthe money should be placed in an insured account. A

Chevy Chase Bank representative will stop by to securebank signatures.

Committee Reports:ACCC, Marcia Segura, ChairMs. Hughes emailed the board copies of the ACCC minutes(copy attached).

BENEVOLENT FUND, Jan McCullagh, ChairThe Benevolent Fund Committee protocols and committeemembers were reviewed. Jan McCullagh is chairperson,and members include Connie Buck and Jeri Witt. A ques-tion arose about how funds are recouped. The committeereviews each case individually. A motion was made toapprove the committee members. It was seconded andpassed unanimously.FACILITIES, Paul Petit, Chair

No report. Trustee Wagner will check into cleaning theglass in the parking lot. Trustee Eisenberg asked if stu-dents can earn community service with the community.They can if they check with a board member regarding theservice.

POOL COMMITTEE, Paul Buehler, Chair



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Mr. Dengler reported that the health department has beenciting the poor condition of the concrete pad near the pavil-ion and gate office. Mr. Derrick will evaluate the concreteand make a recommendation. Mr. Dengler recommendedthat the final pool invoice be paid now that winterizationhas been completed. All keys have been replaced and allcopies will be given to Ms. Hughes. ACTION REQUIRED.Mr. Dengler recommended that two pumps need to be re-

moved and reconditioned. Trustee Mathis made a motionto authorize Mr. Dengler to take care of this, with the costnot to exceed $500. The motion was seconded andpassed unanimously. Mr. Dengler will provide the name ofthe company to Trustee Wagner. Mr. Dengler reported thatthe ad hoc committee is working on specifications for thepool contract and it should be ready in 60 days. An ad willbe run in the January newsletter for gate attendants. Allmembers should give Mr. Dengler input for the specifica-tions.FINANCE COMMITTEE, Jeri Witt, Chair

A meeting was held November 8 with members JohnCholod, Mary Derrick, DeNita Turner, Charles Obenchain,Jeri Witt and Mary Hughes present. The following recom-

mendations were approved unanimously by the board:The 2008 budget was approved with a recommendationthat a capital reserve study be done; 2007 taxes will bepaid by 3/15/08; Reserve Fund will be funded by April 30th;excess funds will be kept in an interest bearing accountand transferred into the operating fund as needed; a creditcard with a limit of $10,000 will be used for community pur-chases after approval by the board; long distance will beblocked on the phone at the pool and a seasonal rate willbe obtained; utility bills will be paid online.SECURITY, Richard Dengler, Chair

Mr. Dengler reported that there was a chimney fire onCrystal Rock. The security committee (6 members) areworking on a community based system with the police de-partment. Mr. Fleming reported that there is an emer-gency, voice broadcast system that the community mightbe interested in. More information will be collected.SOCIAL, Susan Mathis, Chair

Trustee Mathis thanked the community for their kindnessand other expressions of sympathy shown to her familyrecently. The lighting contest will be December 13th andthe Santa visits will still take place. Two Santas areneeded for the Santa visits.TRAFFIC, Sandy Martin, Chair

Trustee Martin reported that participants are needed for acounty task force on transportation. She will attend the first

meeting, but there are five others planned. A neighborcomplained about a boat on Barclay which is parked in thestreet and blocks snow plows and other vehicles. Thecounty will be contacted.COMMUNICATIONS COMMITTEE, Tony Fleming, Chair

Mr. Fleming has had no response from the list servowner/moderators. The association now owns the web sitename and content and he recommended a new hostingcompany. Trustee Rowland made a motion to go with thenew host service. The motion was seconded and passedunanimously. Trustee Rowland discussed creating a new

list serv. Trustee Witt made a motion to create a new listserv, moderated, and limited to Montpelier homeowners.The motion passed unanimously. Mr. Fleming suggestedthat a spam filter may be necessary for each email accountand he is trying to hide email addresses.New Business:Ms. Segura, ACCC chairperson, thanked the board forproviding an administrative assistant. The committee re-

cently discussed their position on electric fences. Electricfences are allowed in back yards, but not in the front yard.Discussion followed on various interpretations of electricfences. A motion was made and seconded to postponefurther action pending an appeal to the ACCC. The motionwas amended to also add a posting to the website statingthe current position of the ACCC. The motion passedunanimously.Trustee Witt tried to get additional estimates for a Capital

Reserve Study, but Becht Engineering is the only companyserving this area. Trustee Coldren Walker made a motionto accept the proposal from Becht Engineering. TrusteeMathis seconded the motion and it passed unanimously.

Trustee Witt asked if the board would be ready to discussthe proposed bylaw changes with the attorney next month.The bylaws should be printed for the community in theJanuary newsletter and the attorney will be asked to attendthe February meeting.Trustee Wagner reported that the ad hoc tennis committee

requested approximately $1200 for a backboard. Threeestimates were obtained. Trustee Mathis made a motion toaccept the recommendation of the committee for the bestvalue and quality. Trustee Witt seconded and the motionpassed unanimously.Mr. Dengler reported that a lot of money has been spent

on the pool and the tennis courts. He also reported thatthe wrong filters were purchased for the pool. Trustee Wittsuggested that the board require two weeks notice beforesubstantial expenditures are requested. She also reportedthat a continuity file is being prepared which should helpevery board. The issue of providing notice prior to request-ing approval to the board will be discussed at the nextboard meeting.The association has not yet been reimbursed for the repairof the locks on the candy machines.Trustee Wagner is investigating insurance companies.Trustee Rowland will try to contact an insurance brokerregarding the insurance needed by the community.Guidelines need to be drawn up for use of the common

grounds by soccer teams.The next meeting will be held on the second Tuesday of

November, December 11, 2007 at 6:45 at Deerfield Rec-reation Center, preschool room. The motion was madeand seconded to adjourn at 8:34 P.M. The motion passedunanimously.



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10 Jan-Feb 2008

November 1, 2007Committee Members Present: Marcia Segura, BrianDennis, David Friel, Michael Boddie and Toni ByrdCommittee Members Absent:: Ron Lenart, ThomasJaehnigen and Diane Sowle

Community Members Present: Mary Hughes-Admin.Assistant, Jeri WittAttendance was taken and the October, 2007 meetingminutes were amended for consistency (Recreationalvehicles, campers, and utility trailers will follow the samerestrictions as boats in 2008). The amended minuteswere approved unanimously.Old Business:12203 Brittany Place Have letter from homeowner stat-

ing house is still in probate. Will write a letter to theprobate court, as requested.

8713 Crystal Rock Last letter to be written before turn-ing over to MCA attorney.

8718 Granite Lane Statement of fines to be sent. Fineswill double next month.8785 Oxwell Lane - Jet skis have been removed. Last

letter before fine to be imposed for inoperable vehicle 12209 Shadetree Lane Car is inoperable Letter to

be written requesting proof of registration.8714 Oxwell Lane - Letter to be written before turning

over to attorney.12320 Shadetree Lane - Junk out of driveway but no

proof of car registration.8799 Oxwell - lamppost on ground - letter to be written

pending visit.

8708 Graystone Junk removed thank you.12322 Shadetree Lane Fence is located in correct

place.12704 Silverbirch Lane letter to be written concerning

timeframe on completing work.

New Business: Survey to be done regarding boats in driveways.

Covered cars and valid registrations are added to thesurveys.

A discussion was held regarding the list serve and itwas agreed that official ACCC business would not beput on this privately owned list serve.

A discussion was held on the invisible fences and itwas agreed the ACCC would follow the guidelines setup last year on this issue. It was agreed at that timethat any fence invisible or otherwise would not beallowed in the front yard per the Covenants. Chair-person will ask the Board to make an official ruling atthe next Board meeting.

12222 Shadetree Lane Approved bathroom addi-tion on back of house.

Brian will research policies for pods and dumpsters.

Survey area of Silverbirch, Radnor & Golden Passneeds to be reassigned at next meeting.

There being no further business the meeting was ad-journed at 8:34 pm. The next meeting of the ACCC willbe December 6, 2007 at 7:00 PM at Deerfield CommunityCenter.

On November 26 at approximately 1130 hours at Larch-dale Rd & Contee Rd, Laurel, the Suspect walked upbehind the Victim, grabbed her purse and said "give methe purse". A passing vehicle distracted the Suspect andthe Victim regained possession of her purse and fled onfoot.

On November 27 at approximately 0005 hours at the8400 block of Contee Rd, Laurel, the Victim was walkingalong Contee Rd when a black Chevy Impala with tintedwindows pulled up. Suspect 1 exited the passenger doorand said "give me the money". Suspect 2 exited the vehi-cle and began striking the Victim about his head withclosed fists. Suspect 1 pulled on V.'s jacket and beganpunching him. The Suspects got back into the vehicleand fled towards Baltimore Ave.Air bag thefts continue to be a problem in the area

especially on Honda vehicles.Prince George's County Police District VI (Beltsville/Laurel area) has set up a new confidential telephone TipLine 301-931-3575. This number does not take the placeof established phone numbers for emergency ( 911 ) andnon-emergency ( 301-333-4000 ) police response.

This tip line is a way for community residents to confiden-tially report criminal or suspicious activity within PoliceDistrict VI . The caller does not have to provide theirname and will not be called back unless requested. Thephone messages will be monitored daily and all gatheredinformation will be utilized appropriately. Please sharethis confidential Tip Line number with residents in yourcommunity.

Richard Dengler, Chairperson


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11 Jan-Feb 2008

Profit & Loss DetailNovember 2007

Continued on page 12


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12 Jan-Feb 2008

Continued from page 11

Approval must be obtained from the ACCCbefore placing a PODS, dumpster, or similarstructure on any lot. The maximum time thatthe structure can be on the lot must also beapproved by the ACCC. Failure to obtain

such prior approval will result in a fine of upto $1,000. Failure to remove the structurewithin the agreed time limit will result in afine of up to $500 per month until the struc-ture is removed or approval for an extensionis obtained.

A PODS (Portable On Demand Storage) is a closedcontainer 8 feet tall, 8 feet wide, and either 12 or 16feet long. Their empty weight is 2,500 lbs and theycan hold up to 7,500 lbs of material. They can berented and brought to your house for temporarystorage or as part of a move.

Dumpsters are open metal containers with minimumdimensions of 14 feet long, 3.5 feet tall, and 8 feet

wide. They can also be rented and brought to yourhouse for trash storage and removal.These structures have become increasingly popularfor use during house renovations and similar activi-

ties. However, they are clearly an eyesore andshould be subject to covenant restrictions. Their usehas become controversial, especially when theyremain on a Lot for an extended period of time.Consequently, the ACCC recommended that theMCA Board of Trustees adopt guidelines to controlthe use of these devices in order to minimize theirdetrimental visual impact on the community.The ACCC Approval Form published in every Mont-pelier Today newsletter will be modified to accom-modate this guideline by adding the following sen-tence: Applications for approval of PODS, dump-

sters, or similar structures should check the Otherbox and must provide the maximum time that thestructure will be on the lot.

NEW MCA POLICY ON THE USE OF PODS, DUMPSTERS, ETC.

YOUR MONTPELIERPRINCE GEORGES COUNTY LIAISON

Mrs. Gloria Hynes has started a new committee to improve communication and services between ourMontpelier community and the county. If you have a problem with county services or if you would like tohelp Mrs. Hynes, please email or call her at 301-206-7641 or [email protected].


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2007 Budget 2008 Budget

INCOME Assessments $ - Extended Familiy $ - Guest Passes $ - Fines $ -

Admin Fees $ - Interest Late Assess $ -

Resale Packages $ - Advertising $ - Donations $ - Legal $ - 2006 Income

Total Income $188,025.00Expenses Insurance $ 13,000.00 $ 13,000.00

Reserve Funding $ 17,722.50 $ 17,722.50Deposit Adjustment $ - Board/Trustees Bonding $ - $

Legal $ 3,000.00 $ 3,000.0Accountant $ 2,500.00 $ 3,000.00

Federal Taxes $ 4,500.00 $ 4,500.00State Taxes $ 1,500.00 $ 1,500.00Contract Servi-Admin Asst $ 12,000.00 $ 15,000.00

Website $ 300.00 $ 3Gate Keeping $ 1,300.00 $ 2,400.00News Delivery $ 1,200.00 $ 1,200.00

Social Committee $ 2,000.00 $ 2,000.00Annual Meeting $ 400.00 $ 4

Newsletter Printing $ 6,000.00 $ 6,000.00

Pool Contract $ 38,340.00 ** $ Pool Maint/RepairPlumbing $ 2,000.00 $ 5,000.00

Electrical $ 1,500.00 $ 4,000.00Misc Repairs $ 500.00 $ 20,000.00

Pool Filters $ - Pool Inspection $ 400.00Pool Furniture $ 5,000.00 $ 2,500.00Common Grds.Maint $ 200.00

Cleanup $ 1,000.00 $ 500Playground Maint $ 1,000.00 $ 500.Tennis Court Maint $ 1,200.00Basketball Court Locks

Landscaping Contract $ 15,000.00 $ 13,000.00Clerical Expenses PO Box $ 150.00 $ 1

Newsletter Supplies $ 100.00 $ 30Postage/Copies $ -

Treasurer Supplies $ 300.00

Utilities-Water $ 6,000.00 $ 5,000.0

Gas $ 400.00 $ Electricity $ 10,000.00 $ 8,000.00Trash Pickup $ 2,000.00 $ 2,500.00Telephone $ 500.00 $ 4

Estate Tax $ 100.00Unscheduled Items $ 2,000.00 $ 2,000.00

$151,012.50 $187,697.50Projected Income $188,025.00

** Pool contract for 2007 was $ 44,321.00

*** Reinbursed by the Benvolent Fund

MONTPELIER COMMUNITY ASSOCIATION 2008 BUDGET


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The Board of Trustees of the Montpelier Community Association has proposed the following revisions to the current by-laws. The left column shows the current wording of the bylaws, the right the proposed change If you have any commentsor suggested changes, please submit them to the Board [email protected]. Any suggestions will be in-corporated and presented in the March/April newsletter, for consideration at a special members meeting on a date to bedetermined.

James R. Mathis, Chairperson

Governing Documents Committee

PROPOSED CHANGES TO THE BYLAWS

Current Bylaw Revised Bylaw

Article 1, Section 5. Location.The principal office, mailing address, and telephone numberof the Association shall be established by a Board Resolu-tion.

Section 5. Location.The principal office, mailing address, and telephone numberof the Association shall be established by a Board Resolu-tion. All official correspondence of the Association shall bedirected to the mailing address established by Board Reso-lution.

Article II, Section 3. Rights.Each Member shall be entitled to:

a. attend and participate fully in the discussions anddeliberations at any Member meeting;b. attend any open Board meeting or open Committee

meeting. A Member wishing to address the meetingmust give notification to the Chairperson prior to themeeting;c. receive notice of all Member meetings and openBoard meetings:d. vote at a Member meeting subject to the limitationthat only one (1) indivisible vote may be cast with re-spect to each Lot;e. use and enjoy the Common Areas subject to theRules and Regulations. Any Member may delegate the

rights of use and enjoyment of the Common Areas to afamily member or Tenant who resides on the Lot. Theright of any Member, family member, or Tenant to useand enjoy the Common Areas may be suspended bythe Board for(1) failure to pay an assessment;or(2) violation of any Rules and Regulations.Such rights suspended for failure to pay an assessmentshall be automatically restored when the assessmentand or penalty is paid. Suspensions of such rights for aviolation of any Rules and Regulations shall not exceedthirty (30) days.

Section 3. Rights.Each Member shall be entitled to:

a. attend and participate fully in the discussions anddeliberations at any Member meeting;

b. attend any open Board meeting or open Committeemeeting. A Member wishing to address the meetingmust give notification to the Chairperson prior to themeeting;c. receive notice of all Member meetings and openBoard meetings;d. vote at a Member meeting subject to the limitationthat only one (1) indivisible vote may be cast with re-spect to each Lot, and subject to the Boards authoritypursuant to Article V, Section 3. of these Bylaws tosuspend the voting rights of a Member who has a re-corded statement of lien on his/her Lot for assessments,

related charges, and/or fines due to the Association.e. use and enjoy the Common Areas subject to theRules and Regulations. Any Member may delegate therights of use and enjoyment of the Common Areas to afamily member or Tenant who resides on the Lot. Theright of any Member, family member, or Tenant to useand enjoy the Common Areas may be suspended bythe Board for

(1) failure to pay an assessment or relatedcharges required to be paid pursuant to the Decla-ration of Covenants, Article V;

(2) failure to pay a fine levied by the ACCC; or

(3) violation of the Declaration, or published archi-tectural guidelines, or published Rules and Regu-lations. Suspension of rights pursuant to this para-graph (3) above may only take effect after noticeand hearing to the alleged violator pursuant toArticle X of these Bylaws.

Such rights suspended for failure to pay an assess-ment, related fee, or fine shall be automatically re-stored when the assessment, related fee, or fine ispaid. Suspensions of such rights for a violation of theDeclaration, or published architectural guidelines, orpublishedRules and Regulations shall not exceedthirty (30) days.


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Article II, Section 5. Restrictions.The Board shall not have the power to grant to anyone not aMember, a Tenant, or a Guest of a Member or Tenant asdefined by the Articles and Declarations, or these Bylaws,any right to use and enjoy the Common Areas.

Article III, Section 2. Special.A special Member meeting shall be called by the President

within one hundred (100) days either:

Section 2. Special.A special Member meeting shall be called by the President

within sixty (60) days either:

Article III, Section 5. Agenda.The proposed agenda for a Member meeting shall be ap-proved by the Board.

Article VI, Section 1. Number.The affairs of the Association shall be managed by nine (9)Trustees.

Section 1. Number.The affairs of the Association shall be managed by no lessthan three (3) and no more than nine (9) Trustees.

Article VI, Section 4. Term.Except for Trustees appointed due to a vacancy, the term ofservice of a Trustee shall be one (1) year. The term for allelected Trustees shall begin as of the October Board meet-ing.

Section 4. Term.Except for Trustees appointed due to a vacancy, the term ofservice of a Trustee shall be one (1) year. The term for allelected Trustees shall begin as of the October Board meet-ing. The term for Trustees appointed due to a vacancy shallbe the balance of the remaining term.

Article IV, Section 5. Nominations.Nominations for Trustee to be elected at the Annual Meetingshall be made by and received by the Secretary on or beforeAugust 10.

a. The petition shall be in a form prescnbed by theBoard to include:

Section 5. Nominations.Nominations for Trustee to be elected at the Annual Meetingshall be made by the Nominating Committee constituted bythe Board of Trustees in accordance with Article VIII of theseBylaws. Nominations may also be made by any Member ator prior to any Annual Meeting. The Nominating Committeeshall make as many nominations for election to the Board ofTrustees as it shall in its discretion determine, but in anyevent not less than the number of vacancies. The Nominat-ing Committee shall submit the list of nominees to the Secre-tary on or before August 10.

a. For each nominee the Nominating Committee shallsubmit to the Secretary

Article IV, Section 7. Resignation.The resignation of a Trustee is effective when submittedorally or in writing to any member of the Board. Oral resigna-tions are to be verified with the resigning Trustee withoutdelay by one or more other Board members. A resignationshall be deemed to have been submitted by a Trustee who:

a. Becomes delinquent in the payment of an assess-ment as specified in Section 9, Article V, Section II ofthe Declarations of Covenants; or

b. Is not in attendance at three (3) consecutive regularBoard meetings ; or

c. Is no longer a Member.

Section 7. Resignation.The resignation of a Trustee shall be submitted in writing tothe Secretary of the Board. The resignation shall be effec-tive when submitted to the Board by the Secretary at the nextregularly scheduled meeting of the Board. A resignationshall be deemed to have been submitted by a Trustee who:

a. Becomes delinquent in the payment of an assess-ment or related charge as specified in the Declaration ofCovenants, Article V, or for non-payment of a fine as-sessed by the ACCC; or

b. Is not in attendance at three (3) consecutive regularBoard meetings, without cause; or

c. Is no longer a Member.

Article IV, Section 8. Removal.Removal of a Trustee shall occur only at the Annual Meetingor at a Special Member Meeting. A written petition signed byat least thirty- five (35) Members and received by the Secre-tary at least five weeks prior to a membership meeting shallallow the question to come before such membership meet-ing. The Board shall schedule a Special Member Meeting assoon as possible following receipt of the petition for removaland said member meeting should be scheduled within sixty(60) days. A Trustee whose removal has been proposed shall begiven written notice by the Board and shall have an opportunity to beheard at the membership meeting prior to the vote.

Section 8. Removal.Removal of a Trustee shall occur only at the Annual Meetingor at a Special Member Meeting. A written petition signed byat least thirty- five (35) Members and received by the Secre-tary at least 35 days prior to a membership meeting shallallow the question to come before such membership meet-ing. The Board shall schedule a Special Member Meeting nolater than sixty (60) days following receipt of the petition forremoval. A Trustee whose removal has been proposed shallbe given written notice by the Board and shall have an op-portunity to be heard at the membership meeting prior to the vote.



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Article IV, Section 9. Vacancies.A vacancy on the Board caused by the resignation or re-moval of a Trustee shall be filled as soon as possible by anappointment made by the remaining Trustees at a dulycalled Board meeting in compliance with Article VI of theseBylaws. Each person so appointed shall serve as a Trusteeuntil a successor Trustee is elected at the next MembershipMeeting. In the event that the Board cannot fill a vacancy, orif five (5) or more vacancies exist at the same time, a special

meeting of the Members shall be called as soon as possiblefor the purpose of electing Trustees.

Section 9. Vacancies.A vacancy on the Board caused by the resignation or re-moval of a Trustee shall be filled as soon as possible by anappointment made by the remaining Trustees at a dulycalled Board meeting in compliance with Article VI of theseBylaws. Each person so appointed shall serve as a Trusteeuntil a successor Trustee is elected at the next MembershipMeeting. In the event that the Board cannot fill a vacancy,or if five (5) or more vacancies exist at the same time, a spe-

cial meeting of the Members shall be called as soon as pos-sible for the purpose of electing Trustees.

Article V, Section 1. Composition.All nine (9) duly elected or appointed Trustees shall consti-tute the Board.

Section 1. Composition.The Board shall consist of not less than three (3) nor morethan nine (9) duly elected or appointed Trustees.

Article V, Section 2. Powers.The Board shall have the power to:

a. Enter into agreements for the operation, improve-ment, care, and maintenance of the Common Areas;

Section 2. Powers.The Board shall have the power to:

a. Enter into contracts on behalf of the Association, fora period not to exceed one year, for the operation,improvement, care, and maintenance of the CommonAreas and common activities of the Association;

Article V, Section 2. Powersf. Suspend the use and enjoyment of the common areas and

the voting rights of any Member who has a recorded state-ment of lien on the Lot of the Member for assessments owedto the Association;

Section 2. Powers.f. Suspend the use and enjoyment of the Common Areas as

stated in Article II, Section 3. (3) above for non-payment ofassessments, related charges, fines, and violations of theDeclaration, published architectural guidelines and Rulesand Regulations, and to suspend the voting rights of anyMember who has a recorded statement of lien on the Lot ofthe Member for assessments or related fees owed to theAssociation; or a fine levied by the ACCC;

Article V, Section 2. Powersg. Remove any Officer or Committee member for cause shown;

Section 2. Powers.g. Remove any Officer or Committee member;

Article V, Section 2. Powers.h. Enter into contracts on behalf of the Association for a pe-riod not to exceed two (2) years.

Contents deleted and incorporated in Article V, Section2(a).

Article V, Section 3, Dutiesi. Obtain at least three (3) estimates for any expenditure,contract, or policy in excess of one thousand dollars($1,000.00) except in an emergency;

Section 3, Duties.i. Obtain at least three (3) estimates for any single expendi-ture, contract, or policy in excess of one thousand dollars($1,000.00) except in an emergency;

Article V, Section 3, DutiesI. Carry out any Resolution adopted at a membership meet-ing;

Section 3, Duties.I. Carry out any Resolution adopted at a membership orBoard meeting;

Article VI, Section 6. Admission.All Board meetings shall be open to all Members and theirduly authorized agents.

Section 6. Admission.All Board meetings, other than Board meetings lawfully per-mitted to be held in closed session pursuant to the MarylandHomeowners Association Act shall be open to all Membersand their duly authorized agents.

Article VII, Section 9. Resignation.The resignation of an Officer is effective when submitted

orally or in writing to any member of the Board. Oral resigna-tions are to be verified with the resigning Trustee withoutdelay by one or more other Board members. A resignationshall be deemed to have been submitted by a Trustee who:

a. Becomes delinquent in the payment of an assess-ment as specified in Section 9, Article V, Section II ofthe Declaration of Covenants;

b. is not in attendance at three (3) consecutive regularBoard meetings; or

c. is no longer a Member.

Section 9. Resignation.The resignation of an Officer is effective when submitted inwriting to the Secretary. The resignation shall be effectivewhen submitted to the Board by the Secretary at the nextregularly scheduled meeting of the Board. A resignationshall be deemed to have been submitted by a Trustee who:

a. Becomes delinquent in the payment of an assess-ment or related charge as specified in the Declarationof Covenants, Article V, or for non-payment of a fineassessed by the ACCC.

b. is not in attendance at three (3) consecutive regularBoard meetings; orc. is no longer a Member.


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Article VII, Section 10. Removal.An Officer may be removed by a vote of the Board.

Section 10. Removal.An Officer may be removed by a 2/3 vote of the Board.

Article VII, Section 11. Execution of Documents.All agreements, contracts, deeds, leases, checks, and otherinstruments of the Association for expenditures or obliga-tions shall be executed by any two Trustees, one (1) of

whom shall be an Officer.

Section 11. Execution of Documents.All agreements, contracts, deeds, leases, checks, and otherinstruments of the Association for expenditures or obliga-tions shall be executed by no fewer than two Trustees, one

(1) of whom shall be an Officer.Article VIII, Section 2. Size.Unless otherwise provided in this Article, each Committeenamed in Section 1 shall consist of not less than three (3)Members, a majority of whom shall not be Trustees.

Section 2. Size.Unless otherwise provided in this Article, each Committeenamed in Section 1 shall consist of not less than three (3)Members, a majority of whom shall not be Trustees with theexception of the President, who will be an ex officio memberof all Committees. In the event that a Committee has fewerthan 3 active members, all decisions must be approved bythe Board prior to action.

Article VIII, Section 4. Chairperson.Except for the Executive Committee and Finance Commit-tee, chairpersons shall be appointed by the Board.

Section 4. Chairperson.Except for the Executive Committee, chairpersons shall beappointed by the Board.

Article VIII, Section 5. Removal.Any Committee member may be removed by the Board.

Section 5. Removal.Any Committee member may be removed by majority voteof the Board.

Article VIII, Section 6. Resignation.The resignation of a Committee member is effective whensubmitted orally or in writing to any member of the Board.Oral resignations are to be verified with the resigning Com-mittee member without delay by one or more Board mem-bers. A resignation shall be deemed to have been submittedby a Committee member who:

a. Becomes delinquent in the payment of an assess-ment as specified in Section 9, Article V, Section II ofthe Declaration of Covenants;

b. is not in attendance at three (3) consecutive regularCommittee meetings; or


Section 6. Resignation.The resignation of a Committee member shall be submittedin writing to the Secretary of the Board. The resignationshall be effective when submitted to the Board by the Secre-tary at the next regularly scheduled meeting of the Board. Aresignation shall be deemed to have been submitted by aCommittee member who:

a. Becomes delinquent in the payment of an assess-ment or related charge as specified in the Declarationof Covenants, Article V, or for non-payment of a fineassessed by the ACCC ; or

b. is not in attendance at three (3) consecutive regularCommittee meetings; or


Article VIII, Section 7. Reports.Each Committee shall provide a report at each regular Boardmeeting. All Committee actions are subject to review andapproval by the Board except the Executive Committeewhich is subject only to review.

Section 7. Reports.Each Committee shall provide a report at each regularBoard meeting. The report may be submitted in writing forinclusion in the Minutes prior to the Board meeting. AllCommittee actions are subject to review and approval by theBoard except the Executive Committee which is subject onlyto review.

Section 8. Accounting and Expenditure.a. Each committee shall prepare a proposed annual budgetfor submission to the Finance Committee prior to prepara-

tion of the annual Association budget. Once an Associationbudget has been approved, a Committee may spend up tothe amount budgeted for the Committee without Board ap-proval in accordance with the approved Committee budget,with the exception of single expenditures of $1000.00 ormore subject to the provisions of Article V Section 3(i). Ex-penditures in excess of a Committee's budget must haveprior approval of the Board.

b. As part of the monthly report, each Committee will submita record of expenditures including a budget report.c. Expenditures shall be made only upon the submission ofa receipt, bill, invoice, or estimate to the Treasurer.



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Article VIII, Section 8. Architectural Control and Compli-ance Committee.The ACC Committee shall review, investigate, and adviseMembers with respect to Covenant compliance. This Com-mittee shall receive, review, document, and investigate allwritten reported violations of Covenants. This Committeeshall, as deemed necessary, send violation notices to Mem-

bers, conduct hearings, and make recommendations to theBoard.

Section 9. Architectural Control and Compliance Com-mittee.The Architectural Control and Compliance Committee shallreview, investigate, and advise Members with respect toCovenant compliance. This Committee shall receive, review,document, and investigate all violations of the Covenants.This Committee shall, as deemed necessary, send violation

notices to Members, levy fines, conduct hearings, and makerecommendations to the Board.

Article VIII, Section 10. Executive Committee.Except as limited by Resolutions of the Board, the ExecutiveCommittee shall conduct the affairs of the Association be-tween the regular meetings of the Board. The ExecutiveCommittee shall consist of the President, Vice President andone (1) other Trustee. The President shall be Chairperson ofthis Committee.

Section 11. Executive Committee.Except as limited by Resolutions of the Board and applicablestate and local law, the Executive Committee may conduct nec-essary business of the Association between the regular meet-ings of the Board. Actions taken by the Executive Committeemust be placed on the record at the next regular Board meetingand be ratified by the Board. The Executive Committee shallconsist of the President, Vice President and one (1) other Trus-tee. The President shall be Chairperson of this Committee.

Article VIII, Section 11. FInance Committee.The Finance Committee shall review the books and recordsof the Association, formulate an annual budget and review

the overall financial procedures of the Association. ThisCommittee may also review, study and make recommenda-tions to the Board on any matter concerning the finances ofthe Association. The Treasurer shall be the Chairperson ofthis Committee.

Section 12. Finance Committee.The Finance Committee shall review the books and recordsof the Association, make recommendations to and assist the

Board in preparing annual budgets, review the overall finan-cial procedures of the Association and review, study andmake recommendations to the Board on any matter con-cerning the finances of the Association. The Committee shallconsist of three members who are not Trustees.

Article VIII, Section 12. Nominating Committee.The Nominating Committee shall seek and nominate to theMembers annually at least nine (9) candidates for election tothe Board. This Committee shall also seek and nominatecandidates for Committee membership as deemed neces-sary by the Board.

Section 13. Nominating Committee.The Nominating Committee shall seek and nominate candi-dates for election to the Board. This Committee shall alsoseek and nominate candidates for Committee membershipas deemed necessary by the Board.

Article IX, Section 2. Inspection.The Architectural Control and Compliance Committee shallhave the right to inspect any changes or architectural altera-tions upon completion for compliance with approved plansand specifications.

Article X, Section 1(f)[inserted]Hearing Results & Request For Reconsideration: TheACCC shall, within 7 days of the hearing, send written Hear-ing Results to the violator, which results state the outcomeof the hearing, any sanction imposed, and a statement thateither party can file a written request for reconsideration ofthe decision to the ACCC within fifteen (15) days, and astatement that the decision will be considered final if timelyrequest for reconsideration is not made.

Article X, Section 1f. Appeals: Any party may appeal a decision of the ACC

Committee to the Board, provided that all subordinate ave-nues of resolution have been pursued. Through a majorityvote, the Board may:

(1) uphold the decision in its entirety;(2) amend the decision; or(3) overturn the decision.

Section 1g. Appeals: Any party may appeal the grant or denial of a recon-

sideration request as defined in subparagraph f. above to theBoard. The ACCCs decision as to whether to grant or deny arequest for reconsideration must be sent to the parties in writing,shall state that either party may file a written appeal to the Boardwithin fifteen (15) days, and a shall state that the ACCCs recon-sideration decision will be considered final if timely request for anappeal to the Board is not made. If an appeal to the Board is timelymade the parties will be notified in writing of the date, place andtime of the Board hearing. After the hearing, the Board may:

(1) uphold the decision in its entirety;(2) amend the decision; or(3) overturn the decision.



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Article X, Section 1g. Sanctions: Sanctions may be in the form of suspension ofall privileges to use the Common Area facilities and/or fines.If the imposed fine remains unpaid, it will accrue and becomea continuing lien on the Lot/Owner. An appropriate scheduleof fines shall be established by the Architectural Control And

Compliance Committee (ACCC), approved by the Board ofTrustees, and applied on a case-by-case basis to uncor-rected violations.

All legal and administrative costs associated with enforce-ment of this section shall be borne by the homeowner in vio-lation.

Section 1h. Sanctions: Sanctions will be in the form of fines. Failure topay a fine within thirty (30) days shall result in suspension ofall privileges to use the Common Area facilities. No privi-leges shall be suspended for non-payment of fines duringthe time period a fine is under appeal. If the imposed fine

remains unpaid, it will accrue and become a continuing lienon the Lot/Owner. An appropriate schedule of fines shall beestablished by the ACCC, approved by the Board of Trus-tees, and applied on a case-by-case basis to uncorrectedviolations.

All legal and administrative costs associated with enforce-ment of this section shall be borne by the homeowner inviolation.

Article X, Section 1h. Limitation: Within the Association, a decision by the Boardis final. If further action is initiated by the Association, thecomplainant, or the violator, it will be through legal proceed-ings in a court of law.

Section 1i. Limitation: Within the Association, a decision by the Board(or the ACCC if timely request for reconsideration is notmade, or timely request for appeal to the Board is not madefrom an ACCC reconsideration decision) is final. If further

action is initiated by the Association, the complainant, or theviolator, it will be through legal proceedings in a court of law.

Article X, Section 5. Automatic Fines.The ACCC shall have the power to automatically levy finesin the following circumstances:

a. If a Member's boat is not moved from their drivewayby November 1;

b. If there is a complaint from a Member regarding anuncut lawn;

c. If a Member is cited for parking on the grass.

Article XI, Section 4. Reports.Monthly and annual financial statements shall be preparedand published using generally accepted accounting methods.

Section 4. Reports.Monthly and annual financial reports shall be prepared andpublished by the Treasurer using generally accepted ac-counting methods. The monthly financial report shall bepresented to the Board in writing and shall contain a sum-mary of receipts, disbursements, assets, and liabilities; anitemized listing of disbursements and receipts, and a to-datereport of total expenditures. The annual financial reportshall be presented at the Annual Meeting and shall consist ofa summary of receipts, disbursements, assets, liabilities, andthe final budget report. All financial reports shall be pub-lished in the Newsletter along with the approved minutes.

Article XI, Section 7. Replacement Reserve Fund.The Association shall establish and maintain a Replacement

Reserve Fund. The Replacement Reserve Fund may be ex-pended only for the purpose of effecting replacement of thecommon areas and equipment of the Association.

Section 7. Replacement Reserve Fund.The Association shall establish and maintain a Replacement

Reserve Fund. The Replacement Reserve Fund may beexpended only for the purpose of effecting the replacementof the common areas and improvements located thereon,and equipment of the Association, for operating contingen-cies of a non-recurrring nature, and for such maintenance,repairs, or improvements to the common areas as the Boarddeems necessary.



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a. A minimum of ten percent (10%) of the total annualassessment shall be deposited in the Replacement Re-serve Fund annually except in those circumstanceswhere the Reserve Fund is fully funded. It is the primaryresponsibility of the Board to assure that the Replace-ment Reserve Fund is fully funded and not fall to a levelless than ninety percent (90%) of the required amount.

Should circumstances cause the reserve fund to fallbelow the ninety percent (90%) level, the board musttake immediate action to bring the fund level to the re-quired minimum and report to the Membership the cir-cumstances and proposed action.b. Amounts in the Replacement Reserve Fund shall besegregated from other funds of the Association andinvested in interest bearing instruments such as treas-ury bills, treasury notes, certificates of deposit, or otherinstruments backed by either the full faith and credit ofthe United States Treasury or by the Federal DepositInsurance Corporation.c. The proportionate interest of any Member in the Re-

placement Reserve Fund shall be considered an appur-tenance of the Lot. It shall not be separately withdrawn,assigned, transferred, or otherwise separated from theLot to which it appertains and shall be deemed to betransferred with such Lot.d. The Treasurer shall cause to be prepared a five (5)year forecast of anticipated expenses funded from theReplacement Reserve Fund as defined in Section 7hereto. The forecast shall be updated annually andpresented to the membership in time for preparation ofthe annual budget. This forecast shall be used as thebasis for determining the proposed annual budget re-quirements for the Replacement Reserve Fund.

a. The Board shall determine the amount of the totalannual assessment per Lot to be set aside and depos-ited into the Associations Replacement Reserve Fundto meet the projected reserve needs of the Associa-tion. In making such determination, the Board shallannually cause to be prepared a reserve budget whichshall take into account the number and nature of the

replaceable assets of the Association, the expected lifeof each asset, and the expected repair or replacementcost of each asset. The Board may cause an Engi-neering and Reserve Study to be performed by a quali-fied professional engineering firm on behalf of the As-sociation for the purpose of assisting the Board andthe Treasurer to determine the useful life of the com-mon areas, improvements located thereon, and equip-ment and the level of funding required to properlymaintain, repair and cause necessary and appropriateimprovements to the common areas, improvementslocated thereon, and equipment.b. Amounts in the Replacement Reserve Fund shall besegregated from other funds of the Association andinvested in interest bearing instruments such as treas-ury bills, treasury notes, certificates of deposit, or otherinstruments backed by either the full faith and credit ofthe United States Treasury or by the Federal DepositInsurance Corporation.c. The proportionate interest of any Member in the Re-placement Reserve Fund shall be considered an ap-purtenance of the Lot. It shall not be separately with-drawn, assigned, transferred, or otherwise separatedfrom the Lot to which it appertains and shall bedeemed to be transferred with such Lot.d. The Treasurer shall cause to be prepared a five (5)

year forecast of anticipated expenses funded from theReplacement Reserve Fund as defined in Section 7hereto. The forecast shall be updated annually andpresented to the membership in time for preparation ofthe annual budget. This forecast shall be used as thebasis for determining the proposed annual budget re-quirements for the Replacement Reserve Fund.

Article XI, Section 8. Contracts.All contracts must be approved by the Board in accordancewith Article V Section 2(a). All approved contracts must besigned by the President and one other Board member.

Article XIII, Section 1(c)6. annual budget reports, balance sheets, income state-ments and accounting, journals and ledgers.

Article XIII, Section 1(c)6. annual budget reports, balance sheets, income state-ments, bank statements, and accounting journals and ledg-

ers.

Article XIV, Section 4. Conflict of Interest.No contract or other transaction between the Associationand one or more of the Trustees,Officers, or members of aCommittee or between the Association and any corporation,firm, or association in which one or more of the Trustees,Officers, or members of a Committee are financially or other-wise interested, shall be entered into by the Associationunless the fact of common interest is disclosed to the Boardprior to authorization, approval, or ratification of such con-tract or transaction.

Section 4. Conflict of Interest.No contract or other transaction between the Associationand one or more of the Trustees and Officers, or betweenthe Association and any corporation, firm, or association inwhich one or more of the Trustees and Officers, are finan-cially or otherwise interested, shall be entered into by theAssociation.



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21 Jan-Feb 2008

Installing a satellite dish to your home?Replacing your fence?

Widening your driveway?

STOP and SUBMIT an ACCC ApprovalRequest Form first.

Covenants are enforced and fines are leviedand collected. If you are planning any work to theexterior of your home, first fill out the ACCC Ap-proval Request Form located in every MontpelierT o d a y n e w s l e t t e r a n d o n - l i n e a twww.montpelieronline.org. Submit the form to:

MCAATTN: Architectural Control & Compliance

Committee (ACCC)P.O. Box 2503

Laurel, MD 20709.

The ACCC meets on the first Thursday of everymonth at Deerfield Community Center.

CONSTRUCTION, ADDITIONSOR ALTERATIONS

REQUIRE PRIOR APPROVAL

No new construction, addition, or alteration of aMontpelier home shall be made without prior ap-proval (see approval form on following page)

from the Architectural Control & Compliance Com-mittee. This includes satellite dish installation.All exterior colors and materials shall blendharmoniously with the neighboring dwellings.Proceeding without prior approval shall constitute a

covenant violation subject to enforcement, includ-ing fines.

ALL BOATS MUST BE INSTORAGE

Boats must be in storage from November 1 throughApril 31. They may not be stored or parked onyour property.

UNLICENSED CARS

Article IV, section 5 of the covenants states no ve-hicle can be stored on any lot except inside thegarage. All cars, covered or uncovered, must havea valid license tag and sticker. Residents may berequired to provide proof of licensing if the licensetag is not clearly visible on the vehicle. In additionto the covenant above, Prince Georges CountyCode states it is unlawful to have more than onemotor vehicle ... dismantled, inoperable or unli-censed on your premises. The one vehicle that isallowed must be inside a closed garage.

NOTICE OF ENFORCEMENT

In 2008 Campers, Recreational Vehicles, Utility Trailers, etc. will follow the sameparking restrictions as boats. From November 1 through April 31 they may not

be parked or stored on your property.

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22 Jan-Feb 2008

FraminghamJamestownGramercy Eton

!"#$!"%Describe the alteration in detail. Information about dimension, materials and design must be included with this form or theproject will not be considered by the ACC. Include any statement of special circumstances that may require deviation from

established and published guidelines. Any changes to the exterior of your home, including paint color, siding and win-dows, will require the approval of the neighbors on each side and in back of your home. Siding must blend harmoniouslywith the neighborhood. The neighbors residing across the street must also be contacted if the project, when completed, canbe seen from their property. Major landscaping projects such as retaining walls, etc. must also be approved. Plans fomajor alterations must be submitted to the ACCC two weeks before the meeting. Applications for approval of PODS,dumpsters, or similar structures should check the Other box and must include the maximum time that the structure willbe on the lot.

Attach the following:

Note (1) &'!()Note (2) '!)I understand that these items are needed for the committee to make an informed decision about the requested

alteration. When completed we agree to allow the ACCC to inspect this project.

Signature of requester

!

Name (Print) Address Concur/Non-concur Signature




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!+ )!!+%'%)%%,**)$(!*(&&'!!''!()!,'&!)!,+''!#&&*!)$+(!&&*'***)&&&&%"))-./012%3%/1415)

Note (1) "6!7&'(!!)

Project No:

Date Received:

Letter Sent:

Revised 1207


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23 Jan-Feb 2008

SOURCES OF INFORMATIONMontpelieronline.org is the community website andit contains a multitude of information about our com-munity. Montpelier also has a newsletter which

comes out six times per year and is delivered toyour door. It contains info on community meetingsplus a wealth of other necessary information.Phone numbers and email addresses for all boardmembers and committee chairs are listed in thefront of each issue. A copy of the ACCC Requestfor Approval Form is also included in every issue.There is also an unofficial list serv or yahoo groupprivately owned and moderated by Montpelier resi-dents. If you would like more information, go tohttp://groups.yahoo.com/group/Montpelier/ . Pleasebe aware when posting information to this site that

there are members outside of our community whohave access to the information you provide andMCA, Inc. is not responsible for content or member-ship.WELCOME TO MONTPELIERCommunity meetings are held monthly by the Boardof Trustees. All residents are invited to attend themeetings which are scheduled the second Tuesdayof every month at 6:45 PM at Deerfield Run Com-munity Center.Your lot has a number from 1 to 699 which was as-

signed by the developer of the community. It is notthe plat or block number assigned by the county.This lot number is your identification for many thingsin the community such as pool entry and assess-ment payments. Contact Mary Hughes at 240 938-1995 or [email protected] for information.Montpelier is a community with covenants whichare enforced by the Architectural Control and Com-pliance Committee (ACCC). All residents must sub-mit a Request for Approval to the ACCC before anyconstruction, addition, or alteration of their Montpe-lier home is started. Prior approval must also berequested for PODS, dumpsters and similar struc-tures. Failure to obtainprior approval from theACCC can result in fines of $50 to $1,000 per viola-tion and more. This includes fences (new and re-placement), sheds, and satellite dish installation. Ifthere is any question, please contact the ACCCbefore proceeding. Fencing is not allowed in thefront yard including electric fencing. The ACCCmust investigate any complaint they receive from ahomeowner no matter how trivial the complaint may

seem to other homeowners. The ACCC meets thefirst Thursday of the month at 7:00 PM. ContactMarcia Segura 301 725-7586 for more information.Boats can be kept in your driveway only May 1 thruOctober 31st. After that they must be stored offsite. There is a monthly fine if they are not removedon a timely basis. In 2008, recreational vehicles,utility trailers and campers will be included in thistimetable.Each homeowner should have a copy of our gov-erning documents. Under Maryland law when ahouse in a covenant controlled community is soldthe governing documents must be part of the settle-ment. If you do not have a copy they can be pur-chased for $10. If you are selling your Montpelier

home, you are required to purchase a Resale Pack-age for the new owner for $25. Contact DawnPuma at 301 776-7947 for more information.FACILITIESThe pool is open from the Saturday of MemorialDay weekend through the Monday of Labor Day. Itis open to Montpelier residentsand their paidguests only. Your assessments must be paid in fulland you must have a picture of each member ofyour family on file to use the pool facilities. Guestpasses are $25 (check only) and are good for 5 vis-its. They can be purchased at the pool. Children

under age six do not require a guest pass. Guestpasses are kept on file on the pool computer.Guest passes do not expire. An extended familymembership may be purchased for $50 per person(over age 6) by any resident. The extended familymember must also have a photo on file at the pool.Community members organize a summer swimteam for children called the Marlins. If you are inter-ested, look for the form which appears in the May-June newsletter.The playground is open year round. The tenniscourts are for Montpelier residents only and arelocked. If you wish to use the tennis courts, youcan request the lock combination from any Boardmember. A Grounds Use Pass is available for allMontpelier residents. The pass identifies the useras a Montpelier resident with privileges to the com-mon grounds. If you have not picked up your pass,please check with the pool gate attendant. TheGrounds Use Pass is not used for pool entry.


General Information for Montpelier Residents

Listed below is some general information for homeowners in our community. Many residents are aware of most of this, but wealways have new residents moving in who might find the information helpful.


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24 Jan-Feb 2008

SOCIALThe Social Committee Chairperson has many ac-tivities for the community throughout the year andcan always use an extra hand. To assist her callSusan Mathis at 240 593-2881 or watch the news-letter to see what she has planned. There are holi-

day house decorating contests and Santa Clausvisits in December, a Springtime Easter Egg Hunt,several pool parties and many other interesting ac-tivities for you and your children. A potluck supperis held the weekend the pool closes and Susan hasseveral new ideas in the works so watch yournewsletter or the website for more information.If you are a student in need of community servicehours, please call any board member/committeechairperson for information on ways to earn servicehours.

COUNTY SERVICES & INFORMATIONTrash pickup is Tuesday and Friday. Residentsmust provide their own trash cans. Recycling isWednesday. If you need a new or replacement bincall 301 952-7630. For any other recycling informa-tion call 301 883-5045. Bagged leaves, grass clip-pings and other yard debris is picked up onWednesdays from mid-April through mid-January.Limbs should be no more than 4 feet in lengthshould be tied in bundles. Call (301) 952-7630formore information.Bulky trash pickup is arranged by appointment only

and is usually scheduled for about two weeks afteryour call. They take household items such asstoves, mattresses, refrigerators, sofas, etc., but noconstruction material, fencing or anything of thatnature. A limited number of tires are also accepted.Items should go to the curb the night before theappointment only. To make an appointment call

301 952-7600.The first 11 feet, or the width of the concrete apronon your driveway, belongs to Prince GeorgesCounty. That includes the trees and there could bea fine for trimming or damaging those trees. Youcan plant shrubs or flowers, but the county can de-stroy them digging etc. and not have to reimburse

you. Tree trimming number is 301 499-8520.Leaves during the fall and winter are always aproblem in our community for those relying on thecounty vacuum schedule. The county posts a no-tice of leaf vacuuming, but rarely is that done onschedule and sometimes they dont get here at all.Leaves can be bagged and left for the regularWednesday yard waste pick-up through mid-January. There is no limit to the number of bagsleft for pick-up. If you use the county leaf vacuum-ing, please remember that leaves should neverbe raked into the street only to the edge of your

property. Raking your leaves into the street andjust leaving them there until the county picks themup is a hazard for our neighbors who walk or jogand especially for our children who must walk in thecenter of the street to avoid piles of leaves. Addi-tionally, leaves raked into the street tend to migrateto the storm drains contributing to storm drain dam-age. You are also subject to Prince GeorgesCounty fines for raking leaves into the street andleaving them there. The county requires licensing of many pets, includ-ing dogs, cats and ferrets. (Prince George's

County Code, Section 3-145). Licenses must beobtained within thirty (30) days after residence isestablished. The county leash law requires thatanimals be kept under restraint by leash, confinedto premises, or under the effective control of theowner at all times. Sec. 3-139 requires that animalexcrement be removed immediately.


Architectual Control andCompliance - Marcia Segura,Chair, 301-725-7586,[email protected]

Election committee - LynneCollman, [email protected]

Facilities (CommonGrounds) - Paul Petit, Chair, 301-604-5226, [email protected]

Governing Documents Com-mittee - James Mathis, Chair, 240547-0523, [email protected]

Nominating - Susan Mathis, Chair,240-593-2881, [email protected]

Security - Richard Dengler, Chair,301 725-6930, [email protected]

Social - Susan Mathis, Chair, 240547-0523, [email protected]

Traffic- Sandy Martin, Chair, 301776-5016, [email protected]

Swim Team-Jeannene ONeill,Chair, [email protected]

Pool- Paul Beuhler, Chair, 240 643-3112, [email protected]

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JOIN A COMMITTEEMake your voice heard throughout the community. Join a committee and make a difference. Call or email anyboard member or the chairpersons listed below for more information.


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25 Jan-Feb 2008

ACCC MtgDeerfield Rec.

7 PM

MCA Bd Mtg

Deerfield Rec.6:45 PM

ACCC MtgDeerfield Rec.

7 PM

MCA Bd MtgDeerfield Rec

6:45 PM

Newsletter

Deadline

MLK Jr. BdayPGCPS ClosedFederal Holiday

Buffet BrkfastLaurel Vol Fire

Dept. firstSunday every

month

Buffet BrkfastLaurel Vol Fire

Buffet BrkfastAmerican Legion-2nd Sunday every

month

Happy NewYear

Presidents DayPGCPS ClosedFederal Holiday

Buffet Brkfast

American Legion-2nd Sunday every

month


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26 Jan-Feb 2008

Montpelier Cultural Arts Center9652 Muirkirk Rd, Laurel, MD 20708301-953-1993; TTY 301-490-2329Gallery Hours: 10 am-5 pm, seven days a week

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Route 197 and Muirkirk Road

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27/40

27 Jan-Feb 2008

Helping Hands are younger residents of Montpelier willing to work for other residents athourly or fixed rates arranged between you and the helper. There is no charge for a

Helping Hands listing.

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Phone: 301-617-9906 | E-mail:[email protected]

General Admission $13.00 -$15.00Students (18 & under);

Senior