Module 2 Oral Presentation Skills

Learning Outcomes

2.1 How to prepare for your presentation 2.2 How to structure your presentation 2.3 What content you will need to prepare 2.4 How to conclude your presentation 2.5 How to manage your body language

Introduction

Presentations skills and public speaking skills are very useful in many aspects of work and life. Effective presentations and public speaking skills are important in business, sales and selling, training, teaching, lecturing and generally entertaining an audience

Presentation Skills Video

http://www.youtube.com/watch?v=Xwa4c6xVpMg

Preparation and Planning

What is the aim? What is my title? Who am I speaking to? What are the main points I want to

make? What do I want the audience to do

after listening to my presentation?

Other questions to consider

The structure of a presentation

The introduction or beginning The middle or the body The end or conclusion

Get the audience's attention and signal the beginning

Greet audience. Introduce yourself Give the presentation

title and introduce topic Give your objectives

(purpose, aim, goals)

The introduction or the beginning

Content Keeping the audience's

attention Signposting where you

are Listing information

The middle or the body

Content Thank the audience for

being there Ask for questions and

comments or invite a discussion

Dealing with difficult questions

The end or the conclusion

Body language and gestures

Communicating

words account for 7%

tone of voice accounts for 38%

body language accounts for 55%

Presentation Skills Video

http://www.youtube.com/watch?v=92kH83WJYwE

How does a body speak?

Like any spoken language

body language has

words, sentences, and

punctuation.

Each gesture is like a

single word and one

word may have several

different meanings.

How a body speaks?

In a normal conversation only

7% of the message is

conveyed through words and

about 38% through vocal

variety like – tone, pitch,

modulation, pace of voice etc.

The balance 55% is communicated through

body language, using facial expressions,

gestures, postures etc.

Body Language

Body Language is the first

language which we use

from our childhood.

Some symbols we use to

send messages without

speaking a single word.

Components of Body Language

Gestures Stance Facial expressions

The Ring or ’Ok’ Gesture

The ’OK’ signal means:

* ”Fine” or ” All correct” in most English-speaking countries.

* ”Zero” or ”worthless” in

some parts of Europe.• ”Money” in Japan• ”An insult in Greece, Brazil, Italy, Russia

The ’Thumb –Up’ Gesture

In Britain, Australia and

New Zealand the thumb-up

gesture has three meanings.

1. ”O.K”, ”Fine”, or ”good job” 2. ”Five” in Japan.

3. ”One” in Germany

4. An insulting signal in some

countries like, -Russia, Greece, Australia.

Pointing Finger

This hand gesture is an

indication of a dominant

to –subordinate

behaviour An ’aggressive signal’,

not liked by many.

Standard Arm Cross Gesture

This is a universal gesture

showing defensive or

negative attitude almost

everywhere.

Shoulder shrug

Shows that a person

does not know, or

understand what you

are talking about.

Standard ’Leg-cross’ Position

Shows nervous,

reserved or defensive

attitude.

Space & Distance

Every person has a natural territory that

he / she carries around with him / her. So, one should be careful about how

one enters the space of another. Territory also includes the arrangement

of our office or home

Zones

Intimate

Personal

Public

Head

Nodding the head

* ”Yes” in most societies

* ”No” in some parts of Greece, Bulgaria,

Turkey & Yugoslavia. Tossing the head backward * ”Yes”in Thailand, India, Laos, Philippins Rocking the head slowly, back & forth:

* ”Yes, I am listening”

Face

Your face is watched

whenever you speak.

Your face communicates

your attitude, feelings

and emotions, more

than any other part of

your body.

Face

Face and eyes convey the most expressive

types of body language,

including happiness,

surprise, fear, anger,

interest and determinalion It is truely said that ”face is the index of mind”.

Use of hands while talking

Use your hands confidently

Use your hands to

describe something or to

add weight to a point you

are trying to make.

Closed Attitude & Open Attitude

Don’t cross your arms or legs

They make you seem

defensive or guarded.

Keep your arms and

legs open.

Don’t slouch, sit up straight

Don’t slouch, sit up

– straight.

But in a relaxed way,

way, not in too tense

manner

Don’t touch your face

It might make you

seem nervous and

can be distracting

to listeners, during

conversation.

Keep your head up

Don’t keep your eyes

on the ground. It might make you

seem insecure and

a bit lost.

Can you decode their body language?

Can you decode their body language?

Body language differs from culture to culture

Always remember body language is local!

Learning Outcomes

2.1 How to prepare for your presentation 2.2 How to structure your presentation 2.3 What content you will need to prepare 2.4 How to conclude your presentation 2.5 How to manage your body language