modern commercial office

8/8/2019 Modern Commercial Office

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MODERN

COMMERCIAL

OFFICE


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GROUP MEMBERS

SHARON CARVALHO 6003

OLIVIA DSOUZA 6016

CAROL FERNANDES 6018BRINAL LOPES 6028

NIRMALA YESUDAS 6038

JENNIFER PAUL 6048


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MEANING

MODERN COMMERCIAL OFFICE is a

centre of commercial organization, aplace where business is carried on.


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DEFINITION

According to GEORGE TERRY, An office is the

place where work in connection with preparing

and furnishing of information is done.In the views ofRONALD WARSON, An office

is, where information is received, sorted out,

acted upon, acted upon, filed and passed on.PROF. DICKSEE states that, the office is to a

business, what the MAIN SPRING is to a

WATCH.


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It gives more importance for thinking

and decision making and implementing activities.

In todays computer era, it is playing

VERSATILE ROLE. From the above definitions we

can understand that: An office is related withClerical function, performed by the certain group

of persons rather than place. An office is

concerned with the functions like COLLECTING,

PROCESSING, SORTING INFORMATION,

IMPLEMENTING DECISION, ETC.


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IMPORTANCE

PROVIDES AND PRESERVES INFORMATION: In the business,commercial office collects data and information aboutbusiness matter. Such information is quite necessary todecide business policies and to make business plansand programes. An office collects , analyze, interpretsinformation for the business owner/manager.

HELPS IN POLICY IMPLEMENTION: In the office; plans andprogrames are prefixed. The manager divides it in to

the various department and allots it for executing it. Anoffice is a centre for doing it. So it helps in policyimplemention.


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HELPS FOR CO-ORDINATION, SUPERVISION ANDCONTROL: It is a centre place of the businessorganization. It coordinates the work of

various departments. It helps for smooth andefficient working of a business organization.For doing work as per plan and achievingdesired results, supervision and control is

necessary. The office keeps record of everywork and makes evaluation. It is concernedwith doing supervision and control.


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NERVE CENTRE OF ORGANIZATION: It works just like nervecentre of brain which controls functioning of humanbody. Prof. DONALD COUSIN rightly stated that, insuccessful business organization, office is just as thebrain of entire unit. It collects, sorts out, stores andalso provides information, when it is required.

MAINTAIN CORRESPONDENCE & RECORD: The office works asan eye, an ear and also a mouth of the business

organization. It looks after inwards as well as outwardcorrespondence. It maintains good image of businessorganization by making prompt and proper


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correspondence. The office is a central place

where all types of record is kept up to date. It

also provides it for taking decisions. It keeps

record related with employees, workers,

functioning of different departments. It also

maintains accounting record. Hence it helps

for smooth running of business on small scaleas well as on large scale also.


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HELPS FOR LEGAL FORMALITIES AND HUMAN RESOURCEMANAGEMENT: In every business organization, officelook after legal requirements. It maintains and

provides legal documents, records whenever itrequires as legal proof. It performs various legalformalities as per rules and provision of law. Inany organization qualified and experienced staff

is important for running business successfully.The office does work like appoints staff, providestraining, gives promotion


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maintains salary and wages record, gives

incentives, etc. In short, it helps for human

resource management.

EFFECTIVE COMMUNICATION & PUBLIC RELATION:

Commercial office organizes different activities at

the same time. For this purpose efficient

communication devices are used in the office ie.,telephone, fax, computer, etc. By this way

effective communication is possible. It helps


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for getting success in every business activity.

In modern business there is a keen

competition. Business organization must be

able to create bright image amongst outsiders.

Office maintains prompt and good relations

with consumers, shareholders, bankers and all

other concerned members.


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DIFFERENT DEPARTMENTSFUNCTIONAL

DEPARTMENTS

PURCHASE DEPARTMENT

STORES DEPARTMENT

SALES DEPARTMENT

modern commercial office

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