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PVS Model Ship Security Assessment

Phoenix Vessel Services

***ModelShip Security Assessment ***

Policy

The Company recognizes that the Ship Security Assessment (SSA) is a vital and integral element of

the Ship Security Plan (SSP) and serves as the basis for formulating and updating the SSP. It is

the policy of the Company to conduct the SSA in accordance with criteria detailed in Part A, Section

8, and Part B, Section 8 of the ISPS Code, prior to the preparation of the SSP. The Company

Security Officer is designated as the person responsible for the ensuring that the SSA is conducted

in compliance with relevant sections of the ISPS Code. The on-site assessment will be conducted

by either the CSO or a similarly qualified individual acting on behalf of the CSO.

Pre-SSA Preparation

1. Review of Threat Information

Prior to an assessment, the CSO will review available information on potential threats in the trade

routes and at the ports where the ship will call. Sources of information may include bulletins, alerts,

circulars, and reports from Flag Administration, relevant Port Authorities, INTERPOL, law

enforcement agencies, the IMB, the Maritime Security Council, BIMCO, and the news media. The

CSO will assess security measures at the port facilities and previous reports on similar security

needs. Where feasible, the CSO will meet with appropriate persons on the ship and in the port

facilities to discuss the purpose and methodology of the assessment. Information concerning the

following potential security threats to the vessel should be reviewed:

Damage to, or destruction of, the ship or a port facility, e.g. by explosive devices, arson,sabotage, or vandalism;

Hijacking or seizure of the ship or of persons onboard;

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PVS Sample Ship Security Assessment

Contraband smuggling, including illegal narcotics, within the cargo or via the ship;

Attacks from seaward while at berth or at anchor; Attacks while at sea

2. Required Support Documentation & Information

The following items and information are to be obtained and reviewed prior to initiating the SSA and,

as relevant, included as supporting documentation to the completed SSA:

General layout of the ship.

Location of areas that should have restricted access, such as the bridge,

accommodation housing, bridge, engine room, radio room, etc.

Location and function of each actual or potential access point to the ship.

Changes in the tide which may have an impact on the vulnerability or security ofthe ship.

Cargo Spaces and stowage arrangements.

ocat ons w ere t e s p s stores an essent a ma ntenance equ pment are

stored.

Locations where unaccompanied baggage are stored.

Emergency and stand-by equipment available to maintain essential services.

Number of ships personnel, any existing security duties, and any existing training

requirement practices of the Company.

Existing security and safety equipment for the protection of passengers and shipspersonnel.

Escape and evacuation routes and assembly stations which have to be

maintained to ensure the orderly and safe emergency evacuation of the ship

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PVS Sample Ship Security Assessment

Existing security measures and procedures in effect, including inspection and

control procedures, identification systems, surveillance and monitoringequipment, personnel identification documents and communications, alarms,

lighting, access control and other appropriate systems.

Resume of the CSO, SSO, or Qualified Individual conducting the SSA which

demonstrates his/her expertise in the subject matter defined in Part B, Section

8.4 of the ISPS Code.

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Phoenix Vessel Services

TABLE OF CONTENTS

Section Major Subject

1 General Ship Information

2 General Crew Information

3 Assessment of Potential Security Threats

4 Assessment of Access Control

5 Assessment of Lighting

6 Assessment of Specialized Security Systems & Communications Procedures

7 Assessment of Contingency Plans

8 Assessment of SSO and Crew Security Training

9 Assessment of Ship's Compliance with ISPS Code Security Levels

Annex "A"

Physical Security Equipment, Access Control Measures, Patrolling, and

Monitoring /Detection Systems

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SHIP NAME: PORT:

IMO NUMBER: CALL SIGN:

Yes No

NOTES:

ASSESSMENT CARRIED OUT BY:

2.6. Attach Crew List

2.3. Do they originate from any known active terrorist group area (based

on data available to the Auditor)?

2. GENERAL CREW INFORMATION

2.5. Do their documents appear genuine?

COMMENTS

STRUCTURAL INTEGRITY OF THE SHIP: ADEQUATE / DEFICIENT

PVS SHIP SECURITY ASSESSMENT

DATE:

PORT ROTATION & TYPE OF CARGO:

2.4. Is there a background investigation conducted of all Crew?

2.1. Are the Crew of one nationality?

FLAG ADMINISTRATION:

1. GENERAL SHIP INFORMATION

2.2. What are the nationalities of the crew onboard?

Section 1&2-Page1

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3. ASSESSMENT OF POTENTIAL SECURITY THREATS High Medium Low N/A LIKELIHOOD OF OCCURRENCE(High/Medium/Low)

3.1. Damage/destruction of ship or port by explosive devices, arson, sabotage,

or vandalism

3.2. Hijacking or seizure of the ship or of persons onboard

3.3. Piracy, in port or at sea

3.4. Tampering with cargo, essential ship equipment or systems or ship stores

3.5. Unauthorized access or use, including presence of stowaways

3.6. Smuggling weapons or equipment, including weapons of mass destruction

3.7. Use of the ship itself as a weapon or a means to cause damage or

destruction

3.8. Contraband smuggling, including illegal narcotics, within the cargo or via

the ship

3.9. Attacks from seaward while at berth or at anchor

3.10. Attacks while at sea

BASIS FOR RATING/ANALYSES:

Section 3-Page1

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4.1.1.1.

1 2 3

1 2 3

4. ASSESSMENT OF ACCESS CONTROL

4.1 ACCESS TO THE VESSEL

4.1.1 Freeboard height:

Does the ship's freeboard height increase

the likelihood of unauthorized access from

the port or seaward sides (e.g. by

stowaways, pirates, terrorists, etc.)?

YES/NO

4.1.2. Description and location of Standard Access

Points to Ship:

Security measures used to control access at these locations during Security Levels

(See key in Annex "A")

4.1.2.1.

4.1.2.2.

4.1.2.3.

4.1.2.4.

4.1.2.5.

4.1.3. Description and location of Unauthorized Access

Points to Ship:

Security Measures used to control access at these locations during Security Levels

(See Key in ANNEX "A")

4.1.3.1

4.1.3.2.

4.1.3.3.

Notes:

4.1.3.4.4.1.3.5.

4.1.3.6.

4.1.3.7.

Section 4-Page1

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Location Access No. or

Marking

Is this Location a

"Restricted Area"?

Yes / No

Method of Securing

Code No. (SEE

ANNEX "A")

1 2 3

4.2. Establishing and Securing the Ship's Restricted Areas and Other Key Zones

4.2.1. Accommodation Access

Security Measure

(s) Comply with

Security Level

Section 4-Page2

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Marking

Is this Location a

"Restricted Area"?

Yes / No

Method of Securing

Code No. (SEE

ANNEX "A")

1 2 3

4.2.2 Main Deck including Cargo Spaces

Security Measure

(s) Comply with

Security Level

Section 4-Page3

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Marking

Is this Location a

"Restricted Area"?

Yes / No

Method of Securing

Code No. (SEE

ANNEX "A")

1 2 3

4.2.3. Forecastle

Security Measure

(s) Comply with

Security Level

Section 4-Page4

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Marking

Is this Location a

"Restricted Area"?

Yes / No

Method of Securing

Code No. (SEE

ANNEX "A")1 2 3

Security Measure

(s) Comply with

Security Level

4.2.4. Poop Deck

Section 4-Page5

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Marking

Is this Location a

"Restricted Area"?

Yes / No

Method of Securing

Code No. (SEE

ANNEX "A")1 2 3

4.2.5. Engine Room/Steering Gear

Security Measure

(s) Comply with

Security Level

Section 4-Page6

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Marking

Is this Location a

"Restricted Area"?

Yes / No

Method of Securing

Code No. (SEE

ANNEX "A")1 2 3

Security Measure

(s) Comply with

Security Level

4.2.6. Storage Areas

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4.3.

4.3.1. Ship Interior / Restricted Areas

Yes No

Yes No If so, is it operational?

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Are there detailed policies and procedures concerning access

into RESTRICTED AREAS?

Upon the ship's arrival in port, is there an inspection conducted

of all door/hatches into the Superstructure, cargo bays, storage

lockers, and all RESTRICTED AREAS to ensure that all are

secured and there are no unauthorized persons/unmanifested

material onboard?

ACCESS CONTROL ON-SITE SURVEY CHECKLIST

Is there window and porthole protection?

Are access control procedures, security measures, and

monitoring systems sufficiently effective for Security Level 1 and

capable of augmenting to address requirements for Security

Levels 2 and 3?

If portholes and windows can be opened, is there a window or

key lock installed?

Are there ladders (permanent or non-permanent) that should be

removed, secured, or blocked from unauthorized usage?

Are all doors or hatches into the Superstructure, not in use or

under guard, secured or a "detection measure" in use while the

ship is in port?

Are all points of access into RESTRICTED AREAS (engine

room, bridge, accommodations, etc.) marked or numbered and

clearly identify that the area is for "Authorized Personnel Only"?

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4.3.2. Control of Standard Access Points

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Is there a sign at the entrance to the access point which

advises, "Authorized Personnel Only, All persons/items subject

to inspection, Present your ID for check"

Is there a "property pass system" in use for the removal of ship

property?

Is there a standard Visitors Log in use?

Is there a standard Crewmember ShorePass Log in use?

Is a Stevedore List provided to the Gangway security

officer/watchkeeper?

Is a Log maintained at the Gangway which records

(chronologically) security incidents and events?

Is there a single (or limited) point of general access onto the

vessel (gangway, ramp, etc) for use by crew, visitors, vendors,

passengers, repairmen, etc,?

Is this access point (s) manned by a crewmember or security

officer 24 hours per day while the ship is in port?

Are all persons boarding challenged to produce a photo

identification card or badge and information recorded on the

relevant Log or checker against the appropriate List?

Are all bags, parcels, backpacks, etc. transported or carried

onboard inspected for contraband, weapons, and unmanifestedmaterials?

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4.3.3. Identification Systems

Yes No

Govt. Issue Describe:

Other Describe:

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Are the Identification Cards/Badges of visitors, vendors,

repairmen, etc. retained at the gangway at time of boarding and

the relevant ship badge issued and worn while onboard?

Is the waterside continuously monitored or patrolled to prevent

or detect unauthorized access?

Is the hawse covered affixed to prevent unauthorized ingress?

Are vendors and visitors escorted throughout the ship at all

times?

Is there a procedure to control the entrance of Stevedores?

Is there a Visitor Badge system in use?

If so, is visitor information recorded on the Log and a Visitor

Badge issued?

Is there a identification system for Passengers?

Are ID badges, systems, control procedures, and data recording

sufficiently effective for Security Level 1 and capable of

augmenting to address requirements for Security Levels 2 and

3?

If Yes, what type is used?

Is a personnel identification system used for Crew?

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Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Are signs posted on deck advising against entering sensitive orRestricted Areas?

Are the Jacobs and Pilot ladders retracted and secured while

vessel is at berth (to prevent unauthorized ingress)?

Is the deck (s) patrolled or monitored to prevent or detect

unauthorized persons from jumping/climbing onboard, especially

during low tide or times of darkness?

Is there a procedure or measure for the supervision of ship's

personnel, passengers, visitors, vendors, repairmen, anddockworkers?

Are dockworkers and other non-Crew personnel restricted to

their immediate work areas?

Are there "detection measures" and other security systems in-

place to prevent/detect unauthorized entry or movement in

cargo bays, crawl spaces, ventilation ducts, etc.?

Are security procedures and measures to monitor and control

the waterside, deck, and non-standard access point ID badges

sufficiently effective for Security Level 1 and capable of

augmenting to address requirements for Security Levels 2 and

3?

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4.3.5. Security of Containers, Cargo, Ship's Stores, and Baggage

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Are containers and cargoes properly counted, manifested and

the "Load List" or Tally Log reconciled against the Manifest?

Prior to accepting ship's stores onboard, is an inventory made

against ordering/delivery documentation and an inspection made

for signs of package tampering or the presence of contraband or

unmanifested materials?

Is there a documented "Pre-departure Inspection" conducted of

the ship for the presence of unauthorized persons, contraband,

container/cargo tampering, and unmanifested material?

Are there security measures & procedures in-place to monitor

HAZMAT and dangerous cargoes?

Are all empty and loaded cargo containers properly sealed?

Are all containers, cargoes, and unaccompanied baggage

screened for contraband, weapons, unmanifested materials, and

unauthorized persons in accordance with the established

Security Level?

Is all unaccompanied baggage screened and verified against the

passenger manifest or other control document?

Are there "detection measures" and other security systems in-

place to prevent/detect unauthorized entry or movement in

cargo bays, crawl spaces, ventilation ducts, etc.?

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4.3.6. Key Control

Yes No

Yes No Is there a log for issuing keys?

Yes No Are keys signed for?

Yes No Are all the keys accounted for?

Yes No

Yes No Is the log up to date?

Is the Master or a designated authority responsible for issuingkeys?

Are all unissued keys secured?

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Number of master keys:

List of individuals who have master keys:

Name:

Position:

Name:

Position:

Name:

Position:

Name:

Position:

Yes No: Are there procedures for returning keys when personnel are

terminated or transferred?

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4.4. Access Control Findings, Vulnerability, Impact, & Recommendations

Area Findings Vulnerability Impact Recommendations

Ship

Interior/Restricted

Areas

Standard Access

Points

Identification

Systems

Security Patrols

Section 4-Page1

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Unauthorized

Access Points

Containers, Cargo,

Ship's Stores, and

Baggage

Section 4-Page2

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5. ASSESSMENT OF LIGHTING

5.1. Accommodations Yes No N/A

5.1.1. Is the lighting sufficient?

5.1.2. Is the lighting safe for at sea use?

5.1.3. Is additional lighting required?

5.1.4. Description of additional lighting (if appropriate)

5.2. Main Deck Yes No N/A





5.3. Forecastle Yes No N/A





5.4. Poop Deck Yes No N/A





5.5. Engine Room Yes No N/A





Section 5-Page1

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5.6. Steering Gear Yes No N/A





5.7. Other Yes No N/A





Notes:

Section 5-Page2

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5.8. SHIP LIGHTING ON-SITE SURVEY CHECKLIST

Yes No

Yes No Do light patterns overlap?

Yes No:

Yes No

Yes No

Yes No

Type of lighting used: _______________________________________________

The lighting is: Manual ________ Automatic _________

Who is responsible for the lighting maintenance? ________________________

Are all access points to the ship lit?

Exceptions: _____________________________________________

If not, explain: __________________________________________________

Is someone responsible for turning lights on and off?

Are there adequate lighting supplies? (bulbs, fuses, etc.)

If so, whom? ____________________________________

Does the system include multiple circuits to prevent the entiresystem from failing if one light malfunctions?

Are all perimeter areas (dockside/seaward) adequately

illuminated during hours of darkness?

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The auxiliary power source is: Manual _______ Automatic ________

Who is responsible for the manual start? _____________________

Notes:

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Location Findings Vulnerability Impact Recommendations

Illumination of

Access Points

Illumination of

Dockside

Illumination of

Seaward Side

Illumination of

Restricted Areas

5.9. Lighting Findings, Vulnerability, Impact, & Recommendations

Section 5-Page5

PVS M d l Shi S it A t

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Location Findings Vulnerability Impact Recommendations

5.9. Lighting Findings, Vulnerability, Impact, & Recommendations

Illumination of Cargo

Areas

Adequate Supplies

Auxiliary Power

Notes:

Section 5-Page6


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Item Location (s) Utilization Training Drills/Exercises Maintenance Recommendations

AIS

CCTV

Metal Detectors

Communications

Equipment

6.1. Assessment of Specialized Security Devices and Systems

6. ASSESSMENT OF SPECIALIZED SECURITY SYSTEMS & COMMUNICATIONS PROCEDURES

Section 6-Page1


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Item Location (s) Utilization Training Drills/Exercises Maintenance Recommendations

6.1. Assessment of Specialized Security Devices and Systems

6. ASSESSMENT OF SPECIALIZED SECURITY SYSTEMS & COMMUNICATIONS PROCEDURES

Secure-Ship

(Electric Fence)

Automatic

Intrusion

Detection Devices

Other Systems

Notes:

Section 6-Page2


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Description

Description

Notes:

6.2.1. Onboard

Remarks

6.2.2. Ashore

Remarks

6.2. ASSESSMENT OF METHODS OF RAISING THE ALARM

Notes:


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S ode S p Secu ty ssess e t

Description

Description

Notes:

6.3.1. Routine Methods of Communications

Remarks

6.3. ASSESSMENT OF METHODS OF COMMUNICATIONS

Notes:

6.3.2. Emergency Methods of Communications

Remarks


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p y

Description

Description

Notes:

6.4.2. Security Measures for Denying Access to the Ship's Database

Remarks

6.4. ASSESSMENT OF METHODS OF SECURING THE COMPUTER / DATA

6.4.1. Security Measures for Protecting the Ship's Computer

Remarks

Notes:


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Item / Topic Findings Vulnerability Impact Recommendations

6.5. Security Systems & Communications -- Findings, Vulnerability, Impact, & Recommendations

AIS

CCTV

Metal Detectors

Communications

Equipment

Section 6-Page6


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Secure-Ship

(Electric Fence)

Automatic Intrusion

Detection Devices

Raising the Alarm

Section 6-Page7


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Methods of

Communications

Securing Ship's

Computer / Database

Notes:

Section 6-Page8


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7. ASSESSMENT OF CONTINGENCY PLANS

Incident Policy Plans Procedures Training Drills/Exercises Recommendations

Security

Breach

Fire onboard

Fire in Cargo

HAZMAT

Emergency

Section 7-Page1


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Cargo

Tampering

Stowaway

Piracy at Sea

Piracy in Port

Section 7-Page2


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Ship Hijacking

Contraband

Seizure

Bomb Threat

(Ship)

Bomb Threat

(Port)

Section 7-Page3


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Terrorist

Attack (Ship)

Terrorist

Attack (Port)

Evacuation at

Sea

Evacuation in

Port

Section 7-Page4


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8. ASSESSMENT OF SSO/CREW SECURITY TRAININGYes No Date Location Company Certifying

8.1. The Ship Security Officer (SSO) has received acceptable training in all

topics listed in Part B, Sections 13.1 and 13.2 of the ISPS Code?

8.2. Shipboard personnel having specific security duties have received

acceptable training in all topics listed in Part B, Section 13.3 of the ISPS Code?

8.3. Other Shipboard personnel have received acceptable training in all topicslisted in Part B, Section 13.4 of the ISPS Code?

8.4. Are all Training Records on file and up to date?

COMMENTS:

Section 8-Page1


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9. ASSESSMENT OF SHIP'S COMPLIANCE WITH ISPS CODE SECURITY LEVELS

FULL

COMPLIANCE

PARTIAL

COMPLIANCE

SEVERELY

DEFICIENT

9.1. Ship Security Procedures and Measures currently in-place are at what degree of

compliance with SECURITY LEVEL 1, as defined in Part B, Sections 9.14 and 9.15 of

the ISPS Code?

9.2. The Ship is fully prepared and capable of implementing Security Procedures and

Measures to be compliant with SECURITY LEVEL 2, as defined in Part B, Section 9.16of the ISPS Code?

9.3. The Ship is fully prepared and capable of implementing Security Procedures and

Measures to be compliant with SECURITY LEVEL 3, as defined in Part B, Section 9.17

of the ISPS Code?

COMMENTS:

Section 9-Page1


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Code Type Utilization Example Maintenance Required

ANNEX "A"

Physical Security Equipment, Access Control Measures, Patrolling, and Monitoring/Detection Systems

Door Hook LockSecuring doors and

hatches from inside

Monthly check and lubrication as

required


required

Dead-bolt Door Lock

Securing Doors and

Hatches1


requiredDoor Hook Lock

Securing Doors and

Hatches from Inside

2A

2B

Annex A-Page1


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ANNEX "A"


3 Screw BoltSecuring doors and

hatches


required

4 Sliding BoltSecuring Doors and

Hatches from Inside


required

Monthly check and lubrication asrequired

Securing Doors andHatches

5 Padlock

Annex A-Page2


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ANNEX "A"


7A Metal Bar Door

Denying Access or

Securing aCompartment/entrance


required

Check during routine security

rounds6 Bolt Seal

Used as both a lock for

"securing" and a seal for"intrusion detection"

7B Metal Bar DoorDenying Access or

Creating a "Access Zone"


required

Annex A-Page3


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ANNEX "A"


8B Metal Strap Seal

Intrusion Detection of

Doors, Hatches,

Compartments, Lockers,

etc.


rounds

Check during routine securityrounds

8A Plastic Strap Seal


Doors, Hatches,Compartments, Lockers,

etc.

Annex A-Page4


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ANNEX "A"


9A Security Seal Tape(serialized)


Doors, Hatches,Compartments, Lockers,

etc.

Check during routine securityrounds


rounds

9CSecurity Seal Tape

(serialized)

Intrusion Detection ofDoors, Hatches,


etc.


rounds

9BSecurity Seal Tape

(serialized)

Intrusion Detection ofDoors, Hatches,


etc.

Annex A-Page5


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ANNEX "A"


10 Access Control Signs

Placed at Gangway or

other Access Points.

Advises "Authorized

Personnel Only", IDCheckpoint", All items

subject to Inspection for

Contraband".

Monthly check for repair and

painting


rounds9DSecurity Seal Tape

(serialized)


Doors, Hatches,


etc.

Monthly check for repair and

painting11 Access Control Signs

Located on external and

internal stairs and access

points

Annex A-Page6


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ANNEX "A"


12C Access Control Measures

Retention of

Visitor/Vendor/Stevedore

ID Badge and Issue of

Ship ID

N/A

12A Access Control Measures

Challenge of Persons

boarding, Inspection of ID

badge, and Recording inLog

N/A

N/A12B Access Control Measures

Retention of


ID Badge and Issue ofShip ID

Annex A-Page7


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ANNEX "A"


N/A

13 Access Control Measures

Inspection of all packages,

bags, coolers, etc. at

Gangway or other Access

Point

N/A

12D Access Control Measures

Retention of


ID Badge and Issue ofShip ID

N/A14 Access Control MeasuresSearch of Persons --

Increased Threat Level

Annex A-Page8


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ANNEX "A"


15 Access Control Measures

K-9 Search of Persons &

Bags-- Increased ThreatLevel

N/A

N/A

13 Patrolling

Security Officer protecting

the Seaward side --Increased Threat Level

N/A

16 PatrollingSecurity Officer protecting

the Seaward side

Annex A-Page9


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ANNEX "A"


15A

Monitoring / Detection by K-

9 Team

K-9 Search of Containers,

Cargo, Ship's Stores, andBaggage for Contraband

N/A

N/A14 Patrolling

Security Officer monitoring

activities on decks, incargo bays, and dockside

N/A15BMonitoring / Detection by K-

9 Team

K-9 Search of Ship

Storage Areas, Lockers,

Accommodations, EngineRoom, etc. for Contraband

Annex A-Page10


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ANNEX "A"


18

Monitoring / Detection

Device

Use at Access Points for

Detecting Weapons being

carried by Persons

Hourly checks when in usage to

determine functionality

16

Monitoring / Detection by

Security Officer

Use of Probe or Hands to

Search Cargo, Ship's

Stores, and Baggage forContraband

N/A

N/A17

Monitoring / Detection by

SCUBA Divers

Use of SCUBA Divers to

inspect Hull of the Ship for

Attachments (Drugs orExplosives)

Annex A-Page11


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ANNEX "A"


As recommended by

Manufacturer

20A


Device

For Usage in Denying

Access to Ship by

Unauthorized Persons

(pirates, stowaways,

terrorists, etc.)

As recommended by

Manufacturer

19Monitoring / Detection

Device

CCTV in Restricted Areas

and other Key Areas to

Detect/Record

Unauthorized Access

Annex A-Page12


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ANNEX "A"


As recommended by

Manufacturer21


Device

Intrusion Detection

Devices and Alarms

As recommended byManufacturer

20B Monitoring / DetectionDevice

"Secure-Ship" High

Voltage fence produced by

"Secure-Marine"

Annex A-Page13


8/3/2019 Model_SSA

56/56


ANNEX "A"


Annex A-Page14

model_ssa

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