mis for local governance
DESCRIPTION
PA 109 for Philippine Councilors League Master in Public AdministrationLNU Dagupan CityTRANSCRIPT
![Page 1: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/1.jpg)
![Page 2: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/2.jpg)
1.MISs Concepts, Principles and Techniques2.Define and understand the term information system3.Understand the benefit of MIS in local governance; and 4.To have awareness on the relationship between ICT and Development
![Page 3: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/3.jpg)
Distinction between data and information.
data as raw facts, figures, objects
is used to make decisions.
![Page 4: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/4.jpg)
Input data resources, facts, statistics
Processing /Manipulation of Data/Performing Actions in the data
Reports or output of
information products
Storage of data resources/control of
system
![Page 5: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/5.jpg)
![Page 6: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/6.jpg)
• Automating: doing things faster• Organizational learning: doing things better• Supporting Strategy: doing things smarter
Why Use Information Systems?
![Page 7: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/7.jpg)
• Support of business operation
• Support of operations, management, analysis, and decision-making functions In an organization• Support of Strategic
competitive advantage
![Page 8: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/8.jpg)
DataPeople
Information System
Hardware
Software
Telecommunications
Five Key Elements in an Information System Data raw material,
unformatted information
Data input– Manual data entry– Semi automated data
entry– Fully automated data
entryExamples:
– Payroll– Sales and ordering– Inventory– Purchasing, receiving,
shipping– Accounts payable and
receivable
![Page 9: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/9.jpg)
Technology is used to automate a manual process
Doing things faster, better, cheaperGreater accuracy and consistency
DataPeople
Information System
Hardware
Software
Telecommunications
![Page 10: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/10.jpg)
computerization Reengineering and restructuring to take full advantage of IT
![Page 11: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/11.jpg)
DataPeople
Information System
Hardware
Software
Telecommunications
Internal: Organization: Top, Middle, Rank & File
External: Other stakeholder: Constituents, Regulatory Agencies,Suppliers
![Page 12: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/12.jpg)
Information System designed to capture, transmit, store, retrieve, manipulate, display information , & share data
![Page 13: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/13.jpg)
Management Information Systems
MIS - is one type of information system that serves activities of planning, controlling and decision-making at the management level, usually take form of performance reports (such as exception or summary reports)
![Page 14: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/14.jpg)
Organization are composed of levels using information or assist in decision making
![Page 15: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/15.jpg)
• Strategic management– Executives develop organizational goals,
strategies, policies, and objectives – As part of a strategic planning process
• Tactical management– Managers and business professionals in self-
directed teams – Develop short- and medium-range plans,
schedules and budgets – Specify the policies, procedures and business
objectives for their subunits
Levels of Management Decision Making
![Page 16: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/16.jpg)
• Operational management– Managers or members of self-directed teams – Develop short-range plans such as weekly
production schedules
Levels of Management Decision Making
![Page 17: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/17.jpg)
![Page 18: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/18.jpg)
DataPeople
Information System
Hardware
Software
Telecommunications
In a very broad sense, the term information system is frequently used to refer to the interaction between people, processes, data, and technology
Information System is the orderly grouping of interdependentcomponents linked together according to a plan to support decision making, coordination, control, analysis, and visualization in an organization
![Page 19: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/19.jpg)
![Page 20: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/20.jpg)
are used to build
INFORMATION TECHNOLOGY
Hardware
Software
Databases
Networks
Other related components
INFORMATION SYSTEMS
Payroll System
Inventory System
Business Permit Processing System
Customer Service System
Information System
![Page 21: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/21.jpg)
Available Reports are:1. Personnel Data Sheet2. Inventory of Personnel3. Inventory of Personnel per Department4. Celebrant of the Month (Birthday)5. Candidates for Salary Increment6. Candidates for Loyalty awards7. Personnel Movement8. Plantilla9. Service Record10. Employment and Compensation11. PES12. Report on Appointment Issued13. Report on 14. Separation/Retirement/Resignation15. Report on Accession16. Data Index Barred for Government Service
basic information of employee such as: personal information, family background, educational background etc. Monitors employee performance Provides monitoring of Leave of Absence Manages salary increment of employee Manages annual gross income of employee
![Page 22: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/22.jpg)
![Page 23: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/23.jpg)
Submit duly accomplished form
Market Division & RPTD
Inspection Team
Creation of Business Identification Number
Assessment of taxes & Fees
Verification & Approval of Assessment
Payment of Assessed Fees
Releasing of Permit
Submit duly accomplished form
Releasing of approved Billing StatementAnd receiving of lacking requirements
5 – 10 min1-2 day
5 min
5 min5 – 10 min
15 – 30 min
Business permit system for new application
![Page 24: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/24.jpg)
Dagupan City is blessed, digitalized, fiber optic and zero downtime, improved processing, improved productivity
![Page 25: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/25.jpg)
Management Functions
Get the job done on time
Within budgetSatisfactorilyUsing available
resources
PlanningDevise short-range and long-range plans and set goals to help achieve the plans
OrganizingHow to use resources
Staffing Recruitment and SelectionDirecting
Guiding employees to perform their work
ControllingMonitoring progress towards goals
Info
rmati
on
![Page 26: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/26.jpg)
Managers have become adept at taking full advantage of the resources of money, materials, methods, and people; but only recently have they begun to make effective use of the fourth major resource – information.
Managerial Function
1 Planning2 Organizing3 Staffing4 Directing/Influencing5 Coordinating/Reviewing6 Budgeting
![Page 27: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/27.jpg)
Middle level (tactical)
Low level (operational)
SupervisorDirecting and
controlling
Strategic
![Page 28: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/28.jpg)
• Executive level (top)– Long-term decisions– Unstructured decisions
• Managerial level (middle)– Decisions covering weeks and months– Semi structured decisions
• Operational level (bottom)– Day-to-day decisions– Structured decisions
![Page 29: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/29.jpg)
• Define the problem
• Design the solution
• Develop alternate solution
• Select the solution
• Implement the solution
• Monitor and evaluate the results
System Approach to Problem Solving
![Page 30: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/30.jpg)
In general, information technology means all the technologies associated with gathering, processing, storing, and dissemination of information. However, with the lapse of time and the progress of technologies, the term information technology is given different connotation.
![Page 31: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/31.jpg)
The use of information technology has been an absolute requirement for public administration and management development to provide better service
It can be said that governance and public administration can not be productive, effective and efficient without the support of modern information technology.
![Page 32: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/32.jpg)
The modern term Information Technology (IT) acquired widespread use only beginning in the late1970s and is now used generally to embrace both computer and communications technology and allthe related software
![Page 33: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/33.jpg)
Status of Income Generation
Financial Management Committee
Report weekly Minutes of the meetingAdjustmentsProblems
Office of the Mayor
![Page 34: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/34.jpg)
This project aims to recognize LGUs with good governance performance in internal housekeeping particularly on four (4) areas, namely (1) Good Planning; (2) Sound Fiscal Management; (3) Transparency and Accountability; and (4) Valuing of Performance Monitoring. LGUs with the Seal of Good Housekeeping will be qualified for the Performance Challenge Fund for Local Governments Units being handled by the Bureau of Local Government Development
Thursday, 19 January 2012 07:46 DAGUPAN CITY – This city has successfully won the coveted Seal of Good Housekeeping award from the Department of the Interior and Local Government (DILG).
"Because of this, the city government will soon receive its PhP 15 million endowment from the DILG to augment its approved 2012 Annual Investment Plan (AIP) initiatives," said city administrator Vlad T. Mata
![Page 35: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/35.jpg)
The Transformation: From Data to Wisdom
DataData is transformed into informationinformation ◦ Resources used to organize data into categories
Examples include monthly reports, regional summaries, etc.
InformationInformation is transformed into knowledgeknowledge◦ Knowledge is understanding patterns, rules and contexts.
KnowledgeKnowledge is transformed into wisdomwisdom◦ Collective and individual experience in applying knowledge to
solve a problem◦ Wisdom is where, when and how to apply knowledge
![Page 36: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/36.jpg)
![Page 37: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/37.jpg)
interdependence
Strategic Plan
Rules
Processes
Ordinances
Legal Provisions
software
hardware
database
telecomm
organization Information system
![Page 38: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/38.jpg)
Systems
Technology Achievement of EffectivenessEfficientEconomyResponsivenessProductivity
People
![Page 39: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/39.jpg)
![Page 40: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/40.jpg)
The Roles of Governments in the Use of IT
1. Largest user of information technology.
Data gathering, storing, processing, dissemination and utilization in taxation, customs, and financial management, statistics and census data gathering, elections, development planning, health, education and welfare, social security, land management and agriculture, and so forth. Other areas are police, national security and defense, and research, etc.
![Page 41: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/41.jpg)
The Roles of Governments in the Use of IT
2. Biggest owner of public information. Government Is often the only producer of relevant economic
and social information.
3. Stimulation of IT use. Clearly, each government has to chart policies and
strategies to exploit its information resources, to develop its information infrastructure, and to promote the utilization of information systems for the purposes of achieving more effective growth of public services. Failure to initiate effective and timely action will
![Page 42: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/42.jpg)
![Page 43: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/43.jpg)
It must be able to provide objective, credible and independent information (group accountable for the integrity of report) It should be able to provide timely, accurate and relevant information (time is the essence, accuracy and certainty) Integrative –must be relational and are linked with other subsystem Focused – it must produce information that suits the needs of users (management and other entities)
![Page 44: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/44.jpg)
Understandable (use of graphs, charts, sounds and video) Actionable – it should be able to present information in a form that supports decision making (use parameters for acceptable performance) Accessible – the systems must be designed to accommodate a variety of needs of the users(Daily reports, weekly, monthly, quarterly and available through computers, emails mobile phones, etc.
![Page 45: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/45.jpg)
Efficient – contribute to the organizational efficiency and performanceAppropriate – The system must be able to produce reports that reflect the nature of information Contextual – reports should provide proper context of information (use benchmark or reference point Interpretative – to have an explanation and analysis
![Page 46: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/46.jpg)
![Page 47: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/47.jpg)
Governance Performance Management System
Considering the lessons learned, and aware of the evolving notion of governance, the Local Governance Performance Management System, or LGPMS, was developed. With the Bureau of Local Government Supervision taking the lead, stakeholders from various sectors shared time, effort and resources to evolve a pioneering tool which is developmental in nature and strategic in purpose.
![Page 48: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/48.jpg)
![Page 49: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/49.jpg)
![Page 50: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/50.jpg)
![Page 51: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/51.jpg)
SCALING SYSTEM
A 5-point scale is applied to group local government performance -- to facilitate the identification of weak and strong points, or to situate localities with high or poor level of development. Applying a Scaling System also enables the summarizing of indicator values into a higher level of information.
In the case of governance indicators, the higher level of information is produced by service areas: Example: Transparency, Participation, Local Legislation, Development Planning, etc.
![Page 52: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/52.jpg)
![Page 53: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/53.jpg)
• While in the case of development indicators, the higher level of information is produced by sub-sector and sector: Example of Sub-sector - State of Health, State of Education, State of Housing and Basic Utilities, Peace and Order Condition; Example of Sector – Social Development Index.
• While in the case of development indicators, the higher level of information is produced by sub-sector and sector: Example of Sub-sector - State of Health, State of Education, State of Housing and Basic Utilities, Peace and Order Condition; Example of Sector – Social Development Index.
The scale of 1 to 5 is also called “Index”. For Governance Indicators Result, the term used is Performance Scale as shown in Box 1. For Development Indicators Result, the description used is Development Index as displayed in Box 2.
![Page 54: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/54.jpg)
The intangible portion of an information system, which is very crucial and usually neglected, is the organizational issues of an information system. User requirements analysis, data capturing and cleaning, data maintenance and updating, information dissemination and utilization, etc., all need to be well planned and organized. Any information system, no matter how advanced its hardware and software are, can not possibly be
successful unless management and
organizational issues are a top concern
![Page 55: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/55.jpg)
Find international donors willing to help in computerizing LGU system Someone has to champion the need to introduce the idea of ICT in the LGUs An ICT Team that will have a hands on for the actual operation to make it smoother Upholding the e-governance program of the government
![Page 56: MIS for Local Governance](https://reader034.vdocuments.site/reader034/viewer/2022051513/547b955e5806b5f43f8b4643/html5/thumbnails/56.jpg)
1. Information Technology Strategic Thinking for Cooperatives www.manilavoice.com; www.cooptrade.net2. Essentials of Management Information Systems 2003 Prentice Hall www.slideshare.net3. Information System: Strategic Use of ITMegat Zainurul Anuar bin Megat
Johari Dreamsoft (M) Sdn Bhd http://[email protected] http://megatportfolio.blogspot.com
4. Management Information Systems Stephen B. HarshDepartment of Agricultural Economics Michigan State University [email protected] 5. Philippine Journal of Development SIAR 135, No. 60, 2nd Sem 2005,
Volume XXXII, No.26. www.slideshare.com7. Melchor C. Caspillan, Executive Assistant for ICT, Dagupan City