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MINUTES 13th December 2018

ORDINARY COUNCIL MEETING

Ordinary meeting Of Council held on Thursday 13th of December 2018

At the Council Chambers, Gascoyne Junction commencing at 8.34am

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DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Upper Gascoyne for any act, omission or statement or intimation occurring during Council Meeting. The Shire of Upper Gascoyne disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council Meeting does so at that person’s or legal entity’s own risk. The Shire of Upper Gascoyne warns that anyone who has any application or request with the Shire of Upper Gascoyne must obtain and should rely on.

WRITTEN CONFIRMATION

Of the outcome of the application or request of the decision made by the Shire of Upper Gascoyne. Jarrod Walker ACTING CHIEF EXECUTIVE OFFICER

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SHIRE OF UPPER GASCOYNE MINUTES FOR THE ORDINARY MEETING OF COUNCIL HELD AT COUNCIL CHAMBERS,

GASCOYNE JUNCTION ON THURSDAY 13th of December 2018 AT 8.34am

1. DECLARATION OF OPENING / ANNOUNCEMENTS OF VISITORS

The President welcomed those present and declared the meeting open at 8:34 am.

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

2.1 Councillors

Cr D Hammarquist, JP Councillor Shire President Cr J. Caunt Councillor Deputy Shire President Cr A McKeough Councillor Cr R.J Collins Councillor Cr B. Walker Councillor

Staff Jarrod Walker Acting CEO Peter Stocker Acting Works & Services Manager Peter Hutchinson Finance Manager (8.34am – 11.48am) Amanda Leighton Finance Officer

Visitors Joshua Kirk Greenfields Technical Services (8.35am – 9.21 am) John King Talis (9.23 am - 10.20am) Peter Stocker Talis (9.23 am - 10.20am) 2.2 Absentees John McCleary Chief Executive Officer Cr G. Watters Councillor - Late apology Cr H. McTaggart Councillor – Late apology 2.3 Leave of Absence previously approved

Nil

3. APPLICATION FOR LEAVE OF ABSENCE

Nil

4. PUBLIC QUESTION TIME 4.1 Questions on Notice

Nil 4.2 Questions without Notice Nil

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5. DISCLOSURE OF INTEREST Nil 6. PETITIONS/DEPUTATIONS/PRESENTATIONS 6.1 Josh Kirk from Greenfield Technical Service provided Council with an overview of

WANDRAA works.

6.2 John King and Peter Stocker from Talis entered the room to discuss Confidential Late Item 13.1 –

Reinstatement of Damaged Roads Accessing Yangibana.

Request to go behind closed doors made by Jarrod Walker.

Council Decision 01122018 MOVED: CR R.J Collins SECONDED: CR A. McKeough That Council go behind closed doors to discuss Confidential Item 11.3 CARRIED: 5/0 9.24am

Council Decision 02122018 MOVED: CR B Walker SECONDED: CR R.J Collins That Council: 1. Notes the letter from Hastings dated 12th December 2018 advising that Hastings will not sign the draft Interim Road Use Agreement. 2. Resolves to proceed with urgent repairs to Ullawarra, Edmund Gifford Creek and Cobra Gifford Creek roads to pre damaged condition subject to; a) Hastings funding the works, or b) Seek independent legal advice confirming the Shire’s ability to call on the $1M bank guarantee dated 31st October 2018 to fund the repair works 3. Authorises CEO to seek legal advice in regards to Item 2 (b). 4. Authorises to CEO expend an additional $20,000 to fund legal advice, the cost of legal advice is to be reimbursed from the $1M bank guarantee. 5. Authorises CEO to advise Hastings in writing that the Shire will; a. Undertake immediate repairs to restore the roads to pre-damage condition with all associated costs to be funded by Hastings. b. Approve the movement of vehicles under controlled conditions for the purposes of demobilising contractor equipment from the Yangibana site and the delivery to site of equipment currently in transit only. c. Require Hastings to enter into a Road Use Agreement prior to any further access being permitted. CARRIED: 5/0

Motion for Council to come out from behind closed doors.

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Council Decision 03122018 MOVED: CR A McKeough SECONDED: CR B Walker That Council come out from behind closed doors at 10.20am CARRIED: 5/0

Break for morning tea 10.21am

Meeting reconvened at 10.46am

7. ANNOUNCEMENTS BY THE PERSON PRESCIDING WITHOUT DISCUSSION

Nil

8. MATTERS FOR WHICH THE MEETING MAY GO BEHIND CLOSED DOORS

11.1 RFT 03 2018-19 Construct and Develop Water Bores 11.2 CEO’s Contract of Employment 11.3 Reinstatement of damaged roads accessing Yangibana Mine Site

12 CONFIRMATION OF MINUTES FROM PREVIOUS MEETINGS

12.2 Ordinary Meeting of Council held on 28th of November 2018.

OFFICER RECOMMENDATION / COUNCIL RESOLUTION Resolution No. 04122018

MOVED: CR A. MCKEOUGH SECONDED: CR B. WALKER

That the Unconfirmed Minutes from the Annual Electors Committee Meeting and the

Ordinary Meeting of Council a held on the 28th of November 2018 be confirmed as a true

and correct record of proceedings.

CARRIED: 5/0

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13 REPORTS OF OFFICERS 13.2 CRC Report

CUSTOMERS ACCESSING 'GASCOYNE JUNCTION CRC SERVICES’ – November 2018

SERVICE MTHLY

YTD

from

July

2018 SERVICE MTHLY

YTD

from

July

2018

Aust. Government Info/Roads 8 736 Training/Courses 0 0

Government Access Point 1 22 Hot Office Bookings 0 3

Department of Human Services

(Centrelink) 3 60 Library 1 34

Department of Transport 5 31 Video Conference 0 0

Computer/Internet Access 0 9 Book Sales 1 40

Faxes 0 2 Photocopying/Printing/Scanning/Emailing 0 18

General Tourism Information 2 69 Laminating/Binding 0 0

Phonebook Purchases 0 0 CRC Merchandise Sales 7 215

Community Seminars 0 0 Community Events 0 4

Gassy Gossip yearly subscription 0 0 Gassy Gossip advertisement 0 6

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Things have quietened right down now in the CRC. The only tourists coming through now are the odd European tourists heading out the Kennedy Range or Mt Augustus.

The ladies from the Transport Department in Geraldton have done their last visit for this year, and won’t be back again until March next year.

I would like to take this opportunity to wish all of you and your families a happy and safe Christmas and a great New Year, and look forward to seeing you all next year.

13.3 Manager of Works and Services Report

General:

Peter Stocker has slotted in nicely as Acting Works Manager and continued working on scoping the

Ullawarra road repairs. He has hit the ground running with supervising the Pimbee works, organising parts

for the maintenance shutdown. The town crew have poured the new shade structure footings at the

pavilion and continued with the day to day town maintenance. They will focus on the new war memorial

footings, securing down the accommodation dongas and mulching along Smith Street. Dave will handle the

bin runs over Christmas and return to work early in January to carry out maintenance on the works crew

camps and houses.

Bitutek have completed the new seal on Carnarvon Mullewa road and Scott Street as well as a few other

patch jobs around town. They will return in January to complete the reseals around town and on C’von

Mullewa west road.

We have engaged Talis Consultants to prepare Blackspot funding applications for the two sites that we had

Road Safety Audits completed in October. We have missed the boat to secure Blackspot funding for the

2019/20 financial year but will eligible for 2020/21. The submission could be altered in the event another

source of funding arises. I have checked the Clearing permit for the Cobra hill site and it is valid until 23rd

January 2023.

Maintenance Graders:

Frank has completed grading the Cobra Dairy Creek road while Thomas assisted the construction crew on

Pimbee Rd to mix gravel for the re-sheeting works. Thomas has also completed the remaining section of

maintenance grading on Pimbee road. The lads will begin cleaning up their equipment for the Christmas

shutdown.

Construction Crew:

The crew have completed the laid out sections of gravel on the Pimbee road and made the site safe for the

Christmas period. We will complete the remaining 5km in Feb/March 2019. The crew will wash up and

prepare the machines and equipment for the Christmas shutdown.

Equipment:

A list of defects has been given to the appropriate contractors to carry out repairs and maintenance over

the Christmas shutdown. Peter Stocker and I have organised all parts required and issued purchase orders

to the relevant contractors. The crew will have all equipment washed up and ready for the shutdown.

13.4 CEO Report

As you are aware I am absent from this meeting due to my current medical condition. I can report that the

radiation treatment is going well at the moment with no obvious side effects but this may change going

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forward, however, I will deal with these on a case by case basis and try not to pre-empt what may occur. I

met with my clinical oncologist on the 4th of December, he was very positive about my long term prognosis,

he has recommended that once the radiation therapy is concluded that I undertake Immunotherapy.

Immunotherapy consists of fortnightly / three weekly infusions for twelve months, the results being obtained

by patients using this methodology of treatment is outstanding and the probability of a reoccurrence is very

minimal. I am able to fly down and receive the infusion and fly back the same day, so there will be minimal

disruption for the Shire.

Whilst down in Perth I have taken the opportunity to push a few of our political agendas forward, on the 5th

of December I met with the Minister of Health’s Chief of Staff to seek assistance with recommencing the

GP’s service for Gascoyne Junction, the provision of a Patient Transfer Vehicle and becoming endorsed as

a Home and Community Care Service provider. I have a meeting with the State Salaries and Allowances

Tribunal where it is hoped I can pass on my wisdom in respect to the treatment of rural and remote Shires. I

have also requested a meeting with the Honourable Steven Dawson to push the Kennedy Range Loop

Road forward, I am still waiting for a meeting date to be confirmed.

From an Administration point of view I will undertake a period of review where documents such as the

Policy Manual, MOU with the CRBA, Annual Compliance Audit Return, and other such documents.

One issue that I am having some concern with is with questions put during Council Meetings, it is requested

once you have read the agenda and you require further information or clarity that you let me know prior to

the meeting so that I have time to get the answer ready. Once our meetings start there is generally

insufficient time to provide an adequate answer. Obviously there will be questions but it is the more

complex financial questions that generally require further thought and investigation to ensure that the

information supplied is accurate and factual.

As this is our last meeting and I won’t be in attendance I wish you and all your families all the very best for

the up-coming festive season and I look forward to seeing you all in the New Year. 13.5 Acting CEO Report

I would firstly like to thank Council and John McCleary for the opportunity to fill in as Acting CEO in John’s

absence. It is an honour to serve in this capacity for a community and district that I am proud to call home

although I have big boots to fill and a WA’s Safest Driver reputation to uphold on John’s behalf.

It is hard to believe we are already in December and preparing for the Christmas break. There isn’t a lot to

report seeing as at the time of writing this the last Council meeting was only one week ago. In that short

space of time we have completed settlement of the pub lease from Kapoo Holdings and into Mitch Garbutt’s

hands, Bitutek will have completed the new seal works and we have received tenders for the supply of

services to drill 16 new bores for the WANDRRA AGRN781.

I have been working closely with John King in our efforts to move forward with the repairs to Ullawarra

Road and the Interim Road Use Agreement between Hastings and the Shire. We anticipate works to begin

in late January and the agreement to be signed off by February.

I would like to thank all of the Shire Councillors, staff and contractors for their efforts and commitment

throughout 2018. I wish all of you a safe and happy Christmas and I look forward to what we can achieve in

2019.

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Grants

Submitted Close Date Project Grant Provider Grant

Amount Project

Cost Result

18/04/2017 02/10/2017 War Memorial Community Spaces - Outdoors

Lotterywest $25,000 $50,000 Successful

18/04/2017 Open War Memorial Community Commemorative Grant

Department of Veterans Affairs

$4,000 $50,000 Successful

09/08/2017 22/09/2017 Mount Augustus / Woodlands Road

Commodity Route / Supplementary Fund

Main Roads $250,000 $382,960 Successful

Closed Mesquite Program

Mesquite NRM $50,000 $50,000 Successful

16/09/2017 Open Shade over the Arts and Craft Buildings

Community Spaces – Buildings & Fit Out

Lotterywest $20,000 $30,000 Successful

20/02/2018 Open War Memorial Seating and Surrounds

DVA $13,500 $15,500 Successful

12/09/2018 14/09/2018 Pavilion Up-Grade

Community Sport Infrastructure (Federal)

Federal $50,000 $139,960 Pending

21/08/2018 Open Share Path – Scott and Pimbee Roads

Regional Bicycle Network

Dept of Transport

$18,775.90 $37,551.80 Pending

31/08/2018 Open Tourist Signage – Mt Augustus Turn-Off

Stronger Communities Program

Federal $9,600 $19,200 Unsuccessful

12/10/2018 26/10/2018 Dalgety Brook Floodway

Commodity Freight Roads Fund

State Regional Road Group

$1,000,000 $14,580 Pending

14/11/2018 15/11/2018 Old Caravan Park Redevelopment

Building Better Regions Fund

Federal – Dept Industry, Innovation and Science.

$2,498,500 $2,583,500 Pending

OFFICERS RECOMMENDATION / COUNCIL RESOLUTION - 05122018

MOVED: CR B Walker SECONDED: CR J Caunt That Council receive the CRC Report, Manager of Works, Chief Executive Officers Reports and Acting Chief Executive Officers Report. CARRIED: 5/0

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10.4 ACCOUNTS & STATEMENTS OF ACCOUNTS APPLICANT: Shire of Upper Gascoyne DISCLOSURE OF INTEREST:

None

AUTHOR: Peter Hutchinson – Finance Manager DATE: 4th December 2018

Matters for Consideration:

To receive the List of Accounts Due & Submitted to Ordinary Council Meeting on Thursday the

13th of December 2018 as attached – see Appendix 1

Comments:

The list of accounts is for the month of November 2018

Background: The local government under its delegated authority to the CEO to make payments from the municipal and trust funds is required to prepare a list of accounts each month showing each account paid and presented to Council at the next ordinary Council meeting. The list of accounts prepared and presented to Council must form part of the minutes of that meeting.

Statutory Environment:

Local Government (Financial Management Regulations) 1996

13. Payments from municipal fund or trust fund by CEO, CEO’s duties as to etc.

(1) If the local government has delegated to the CEO the exercise of its power to make payments from the municipal fund or the trust fund, a list of accounts paid by the CEO is to be prepared each month showing for each account paid since the last such list was prepared —

(a) the payee’s name; and

(b) the amount of the payment; and

(c) the date of the payment; and

(d) sufficient information to identify the transaction.

(2) A list of accounts for approval to be paid is to be prepared each month showing —

(a) for each account which requires council authorisation in that month —

(i) the payee’s name; and

(ii) the amount of the payment; and

(iii) sufficient information to identify the transaction; and

(b) the date of the meeting of the council to which the list is to be presented.

(3) A list prepared under sub regulation (1) or (2) is to be —

(a) presented to the council at the next ordinary meeting of the council after the list is prepared; and

(b) recorded in the minutes of that meeting.

Policy Implications:

Nil

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Financial Implications:

2018/19 Budget

Strategic Implications: Civic Leadership – To responsibly manage Council’s financial resources to ensure optimum value for money and sustainable asset management.

Consultation:

Nil Officer’s Recommendation:

Voting requirement: Simple Majority

That Council endorse the payments for the period 1st of November 2018 through to the 31st of November 2018 as listed, which have been made in accordance with delegated authority per LGA 1995 S5.42. Municipal Fund Bank EFTs (9837 - 9965) $2,287,918.62 Credit Card Payments $3,819.13 Payroll $103,417.72 BPAY/Direct Debit $17,805.85 Total $2,412,961.32 Council Decision:06122018

MOVED: CR A MCKEOUGH SECONDED: CR R COLLINS That Council endorse the payments for the period 1st of November 2018 through to the 31st of November 2018 as listed, which have been made in accordance with delegated authority per LGA 1995 S5.42. Municipal Fund Bank EFTs (9837 - 9965) $2,287,918.62 Credit Card Payments $3,819.13 Payroll $103,417.72 BPAY/Direct Debit $17,805.85 Total $2,412,961.32 CARRIED: 5/0

10.5 MONTHLY FINANCIAL STATEMENT APPLICANT: Shire of Upper Gascoyne DISCLOSURE OF INTEREST:

None

AUTHOR: Peter Hutchinson – Finance Manager DATE: 6 December 2018

Matters for consideration: The Statement of Financial Activity for the period ended 30th of November 2018, include the

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following reports:

Statement of Financial Activity Significant Accounting Policies Graphical Representation – Source Statement of Financial Activity Net Current Funding Position Cash and Investments Major Variances Budget Amendments Receivables Grants and Contributions Cash Backed Reserve Capital Disposals and Acquisitions Trust Fund

see Appendix 2

Comments:

The Statement of Financial Activity is for the month of November 2018.

Background: Under the Local Government (Financial Management Regulations 1996), a monthly Statement of Financial Activity must be submitted to an Ordinary Council meeting within 2 months after the end of the month to which the statement relates. The statement of financial activity is a complex document but presents a complete overview of the financial position of the local government at the end of each month. The Statement of Financial Activity for each month must be adopted by Council and form part of the minutes.

Statutory Environment: Local Government Act 1995 – Section 6.4 Local Government (Financial Management Regulations) 1996 – Sub-regulation 34.

Policy Implications:

Nil

Financial Implications:

Nil

Strategic Implications:

Civic Leadership – To responsibly manage Council’s financial resources to ensure optimum value for money and sustainable asset management.

Consultation:

Nil

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Officer’s Recommendation:

Voting requirement: Simple Majority

That Council receive the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ended the 30th of November 2018.

Council Decision: 07122018

MOVED: CR B WALKER SECONDED: CR J CAUNT That Council receive the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ended the 30th of November 2018. CARRIED: 5/0

10.6 BUDGET AMENDMENT KAPOO HOLDINGS RENT WRITE OFF

APPLICANT: Shire of Upper Gascoyne

DISCLOSURE OF INTEREST:

Nil

AUTHOR: Peter Hutchinson – Finance Manager

DATE: 4th December 2018

Matters for Consideration: Budget amendment to allow for the Kapoo Holdings P/L tourist precinct rent write off per the Deed of Release made in October 2018.

Background: As part of the on-going Tourist Precinct issues and transfer of lease. The Council decision 09062018 from June 2018 was as follows; “That Council instruct the CEO to write to Mr Garbutt and advise that the proposal put forward by Mr Garbutt was not accepted and that a weekly rent of $500 and a bond of $50,000 was required subject to the provisions of section 3.58 of the Local Government Act 1996.” Subsequent to this meeting Council decision 18082018 from the August 2018 meeting was; “That Council: 1. Endorse the draft Deed of Settlement and Release as presented, subject to any modifications

approved by the CEO; and 2. Authorise the Shire President and the CEO to affix the Shire of Upper Gascoyne’s seal to the

final document.” The endorsed deed of settlement and release provided for the following: Settlement Sum of $31,534.53 being the outstanding outgoings at 1st September 2018 Subsequent charges meaning outgoings accruing from 1st September 2018 and the date of

assignment. Legal charges up to $3,000. As per the executed Disbursement Authority the $81,767 held in the Shire’s Trust Fund was transacted as follows:

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$31,534.53 was transferred to the Shire’s municipal fund to satisfy the above settlement sum. $14,133.61 was transferred to the Shire’s municipal fund to satisfy the subsequent charges. $3,000 was transferred to the Shire’s municipal fund to satisfy the legal charges. $20,000 retained by the Shire in the Trust Fund to satisfy part of the bond for 2082 Albany

Hwy Pty Ltd (Mitch Garbutt entity). $2,000 was retained by the Shire pending the issuance of the Nov/Dec 2018 water account. $11,098.86 was transferred to Kathleen Clark per the executed disbursement authority. A further $30,000 was transferred to the Shires Trust account is satisfy the required bond of $50,000 per council decision 09062018. At the time the assignment of the lease was effected there was $98,938.15 in Rent & Outgoings comprising: $51,150 - Rent to be written off. $45,668.14 – Outgoings to 1st December 2018 satisfied as part of the settlement sum and

subsequent charges. $2,120.01 in outgoings raised for December 2018 and charged to Kapoo Holdings. These will

be charged back to 2082 Albany Hwy Pty Ltd. A budget amendment needs to be made to allow for the write off of $51,150 in rent to Kapoo Holdings Pty Ltd. As it was only intended for the outgoings to be captured in the Deed of Settlement.

Comments:

No allowance for Tourist Precinct rental income was made in the 2018/19 budget. In prior monthly reports the Tourist Precinct rent reported in the operating variances was commented as to be written off.

Statutory Environment: Local Government Act 1995 section 6.2, Financial Management Regulations 33A and Local Government (Functions and General) Regulations section 11 (2).

Policy Implications: Nil

Financial Implications: Rental of $2,166.67 per month ($26,000 per year per council decision 09062018) is collectable from 1st December 2018 which will see an improvement of $15,166.67 in the current budget.

Strategic Implications:

Nil

Consultation: Travis Bate – RSM Geraldton Tim Kennedy – Kott Gunning Officer’s Recommendation:

Voting requirement: Absolute Majority

That Council approves an amendment of the 2018/19 budget to make provision for the following:

Write off Tourist Precinct rent of $51,150 payable by Kapoo Holdings Pty Ltd as per the terms of the Deed of Settlement and Assignment of Lease from Kapoo Holdings Pty Ltd to 2082

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Albany Hwy Pty Ltd.

Allow for Tourist Precinct rent payable by the new lessee 2082 Albany Hwy Pty Ltd of $15,166.67.

Council Decision 08122018

MOVED: CR R COLLINS SECONDED: CR MCKEOUGH

That Council approves an amendment of the 2018/19 budget to make provision for the following: Write off Tourist Precinct rent of $51,150 payable by Kapoo Holdings Pty Ltd as per the terms

of the Deed of Settlement and Assignment of Lease from Kapoo Holdings Pty Ltd to 2082 Albany Hwy Pty Ltd.

Allow for Tourist Precinct rent payable by the new lessee 2082 Albany Hwy Pty Ltd of $15,166.67.

CARRIED: 5/0

11. MATTERS BEHIND CLOSED DOORS

Council Decision 09122018 MOVED: CR A MCKEOUGH SECONDED: CR B WALKER That Council go behind closed doors to discuss confidential items. CARRIED: 5/0 11.49am

11.1 RFT 03 2018-19 CONSTRUCT AND DEVELOP WATER BORES

Council Decision 10122018 MOVED: CR J CAUNT SECONDED: CR B WALKER That Council award RFT 03 2018-19 Construct and Develop Water Bores – Various Locations in Upper Gascoyne to Onward Drilling using 125mm casing for the total estimated cost of $388,091.00 ex GST subject to testing being carried out as the work is performed. CARRIED: 5/0

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11.2 CEO EMPLOYMENT CONTRACT

Council Decision 11122018 MOVED: CR A MCKEOUGH SECONDED: CR R COLLINS That Council: 1. Endorse the Employment Contract for the CEO dated the 1st of November 2018 as presented at the

ordinary meeting of Council held on the 28th of November 2018; and 2. Authorise the Shire President and the CEO to affix the Common Seal of the Shire of Upper

Gascoyne. CARRIED: 5/0

11.3 REINSTATEMENT OF DAMAGED ROADS ACCESSING YANGIBANA See section 6.2 where this matter was discussed separately behind closed doors.

Motion for Council to come out from behind closed doors

Council Decision 12122018 MOVED: CR A MCKEOUGH SECONDED: CR B WALKER That Council come out from behind closed doors 12.03pm. CARRIED: 5/0

12. NOTICE OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil 13. URGENT BUSINESS APPROVED BY THE PERSON PRESCIDING OR BY DECISION

13.1 Reinstatement of damaged roads accessing Yangibana as approved by the Shire President.

14. ELECTED MEMBERS REPORTS 14.1 Councillor D. Hammarquist

Nothing to report.

14.2 Councillor G. Watters

Nil - Absent

14.3 Councillor J. Caunt

Nothing to report

14.4 Councillor R.J. Collins

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Mesquite Spraying Project has now been finalised. Full report to follow.

14.5 Councillor B. Walker Nothing to report

14.6 Councillor H. McTaggart Nil - Absent

14.7 Councillor A. McKeough

Attended GDC Meeting 12/12/2018 and advised that the Lock Hospital Memorial is being held on 9th January 2019.

15. STATUS OF COUNCIL RESOLUTIONS

Resolution No

Subject Status Open / Close

Responsible Officer

09062018 Junction Caravan Park and Tourist Park

Mr Clark has agreed to the outgoings being taken from the bond, as such, I have instructed the solicitors to prepare the assignment of lease on the terms that we have previously agreed to, given that there is a change in the lease we will need to advertise as required by section 5.38.

Closed CEO

18082018 Kapoo Holdings-Deed of Settlement

Document executed and sent to the Solicitors. Document now signed by Brendan Clark and is being returned to the Shire via mail and the necessary monies have been deducted from the bond. Still waiting for Mitch to provide the guarantee.

Closed CEO

05112018 2017/18 Annual Report

Council adopted the Annual Financial Report, Annual Report together with Auditors Management Letter for the period 1st July 2017 to 30th June 2018 as recommended by the Audit Committee. The Financial report has been sent to the Department of Local Government.

Closed CEO

06112018 2019 Meeting Dates for Ordinary Council

Council adopted recommended 2019 dates

Closed CEO

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Meetings for Ordinary Council meetings, they have been advertised as required.

07112018 Annual Electors Meeting

That Council hold the Annual Meeting of Electors on Thursday December 13, 2018, commencing at 8.30am in the Council Chambers, Gascoyne Junction. Advertising has been undertaken.

Closed CEO

08112018

Write of rates and rubbish charges on A1034 being 2 Gregory Street (Old Caravan Park.

That council authorise the CEO to write off rates and rubbish charges on property A1034 being 2 Gregory Street, Gascoyne Junction.

Closed CEO/FO

09112018 Council approved; 1) Withdrawal of $22,820

from the Airport Reserve to pay for the crack sealing works on the Gascoyne Junction airstrip.

2) Increase budgeted expenditure for airport from $17,881 to $40 operating costs, 701.

Closed CEO/FO

10112018 RFT 02 -18-19 BITUMEN RESEAL 18/19

Council awarded RFQ-01-2018/1 Annual Supply, Spray and Cover Bitumen Sealing including Seal Design and Aggregate to Bitutek for the total cost of $376,975.

Closed CEO/MWS

11112018 Bank Account signing Authority

Council authorised for the Manager of Works and Services to be included as a signatory under List “C’ of the Bank Account Signing Authority.

Closed CEO/FO/MWS

13112018 CEO Appraisal Council undertook appraisal of CEO’s performance

Closed

14112018 CEO Employment Contract

Deferred for further clarification for the December Meeting.

Open CEO

15112018 Appoint Acting CEO Council authorised CEO Closed CEO

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16. MEETING CLOSURE

The President thanked those present for attending, wished everyone a Merry Christmas and wished John McCleary a speedy recovery. President declared the meeting closed at 12.31pm.

to appoint Jarrod Walker as Acting CEO as of 3rd Dec 2018 to 28th January 2019.

16112018 CEO Application for Special Leave

Council authorised CEO Special Leave in accordance with CEO Contract of Employment.

Closed MF

17112018 Organisation Structure Review

Council authorised CEO to undertake structural review and implement changes

Closed CEO

19112018 Purchase Order Authority

Council authorised Kevin Brand to issue purchase orders for the purpose of purchasing parts of value up to $5000 between 3rd Dec 2018 to 15th Jan 2019

Closed CEO/FO

20112018 Coor De Wandy Crossing

Council authorised withdrawal from Works Reserve and Economic Development reserve to widen Coor De Wandy concrete crossing reinstatement from 4m to 8m

Closed CEO/MWS

21112018 Increase Overdraft Facility

Council authorised CEO to increase overdraft to $3.5M for the purpose of funding flood damage repairs.

Closed CEO/FO

22112018 Ullawarra Road Repairs

Council: 1. Authorised the CEO to

finalise the scope of works for the immediate repairs to Ullawarra and Edmund/Gifford Creek Roads;

2. Authorised the CEO to seek quotations from organisations that are on the WALGA preferred supplier list; and Authorised the CEO to appoint a suitable contractor(s) to undertake the required works

Open CEO

16102018 Water Cart Contract Still in negotiations with a select supplier. A contract to reflect our requirements is nearing completion.

Open CEO / MWS

Ordinary Meeting 13th December 2018

APPENDIX 1 (List of Accounts paid for November 2018)

Date:

Time: 2:43:17PM

SHIRE OF UPPER GASCOYNE USER: Finance Manager

PAGE: 1

01/12/2018

List of Accounts Paid for November 2018

Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

Quadrio Earthmoving Pty Ltd

WANDRRA #2 (AGN781) Contract works per tender RFT

03-17/18

48,317.5001/11/2018EFT9837 1


03-17/18, WANDRRA #2 (AGN781) Contract works per tender

RFT 03-17/18, WANDRRA #2 (AGN781) Contract works per

tender RFT 03-17/18, WANDRRA #2 (AGN781) Contract works

per tender RFT 03-17/18, WANDRRA #2 (AGN781) Contract

works per tender RFT 03-17/18, WANDRRA #2 (AGN781)

Contract works per tender RFT 03-17/18

30/10/2018INV 00010707 48,317.501

Commonwealth Mastercard

The Good Guys - Dyson model 226420-01 V10 Absolute for Shire

Office

3,819.1301/11/2018EFT9838 1

ASIC - Company Search - Lighthouse Ridge Pty Ltd ACN 008 758

030 which has rates arrears

21/09/2018INV 90155965 17.001

BUYASAFE: Diplomat - Key Cabinet KC20023/10/2018INV 100001451 593.221

Signage - Polyfabric unserviceability cross for airport.25/10/2018INV CARD OCT 2018 283.561

12 volt car charger for Satsleeve for Jarrod's phone15/09/2018INV 5929 96.071

Internet for CEO house for period 08/09/2018 - 07/10/201821/09/2018INV 1061756 95.901

Internet for Shire Office for period 13/09/2018 - 12/10/201827/09/2018INV 1075045 131.251

Parking at the City of Perth for Hastings Meeting 28/09/201828/09/2018INV 28/09/2018 16.151

Quality Poster Download for Christmas Function28/09/2018INV 905078 13.871

JB HIFI - TASCAM Digital Voice Recorder28/09/2018INV 0511627308 170.001

DOME - Lunch for Jim Caunt and John McCleary for Hastings

Meeting

28/09/2018INV 28/09/2018 30.801

Bunbury Auto One - Trolley Jack 2000kg #IG500801/10/2018INV 01/10/2018 278.001

The Good Guys - Dyson model 226420-01 V10 Absolute for Shire

Office

01/10/2018INV D0970709227 999.001

Activ8me - Internet for CEO house for 08/10/2018 - 07/11/201808/10/2018INV 1116572 95.901

Activ8me - Internet for Shire Office for 13/10/2018 - 12/11/201813/10/2018INV 1124592 131.251

International Processing Fee28/09/2018INV 28/09/2018 0.351

Accommodation for Amanda Leighton for IT Vision Payroll

Training 10/09/2018 - 15/09/2018 and meals

15/09/2018INV 17598 866.811

Gregory James Watters

Councillor Meeting Fee for October 2018 1,677.0105/11/2018EFT9839 1

Councillor Meeting Fee for October 2018, Travel Allowance for

Council Meeting for October 2018, IT Allowance for Council

Meeting for October 2018

31/10/2018INV COUNCIL 1,677.011

Alys McKeough

Councillor Meeting Fee/Allowences for October 2018 1,271.2105/11/2018EFT9840 1


Council Meeting for October 2018, IT Allowance for October 2018

31/10/2018INV COUNCIL 1,271.211

Blanche Maree Walker

Date:

Time: 2:43:17PM


PAGE: 2

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

Blanche Maree Walker


Councillor Meeting Fee for October 2018, IT Allowance for

Council Meeting for October 2018

31/10/2018INV COUNCIL 1,064.171

Jw & Jp Caunt

Councillor Meeting Fees/Allowences for October 2018 2,288.5305/11/2018EFT9842 1


Council Meeting for October 2018, , IT Allowance for Council

Meeting for October 2018, , Deputy President Allowance for

October 2018, Travel expenses relating to Hastings meeting with

CEO

31/10/2018INV COUNCIL 2,288.531

Ross John Collins (jr)

Councillor Meeting Fee for October 2018 1,064.1705/11/2018EFT9843 1

Councillor Meeting Fee for October 2018, IT Allowance for

October 2018

31/10/2018INV COUNCIL 1,064.171

Donald Raymond Hammarquist


Councillor Meeting Fee for October 2018, , Travel Allowance for

Council Meeting for October 2018, IT Allowance for Council

Meeting for October 2018, President Allowance for October 2018

31/10/2018INV COUNCIL 4,102.551

HAMISH MCTAGGART

Councillor Meeting Fee/Allowence for October 2018 1,084.8705/11/2018EFT9845 1


Council Meeting for October 2018, IT Allowance for October 2018

31/10/2018INV COUNCIL 1,084.871

Telstra Corporation Ltd

CEO, Works Supervisor, Town Supervisor mobile expenses for

Sep/Oct 2018

213.4805/11/2018EFT9846 1

CEO Mobile Phone - Calls and Data 0417 107 446, Shire Office -

Internet 0417 094 300, Works Supervisor - Calls and Data 0437

168 892, Town Foreman - Calls and Data 0409 636 940

20/10/2018INV T311 213.481

Helen Smith

Visit Co-ordination fee for Murdoch Sterilization Program for

14-15/10/2018

1,878.1005/11/2018EFT9847 1

Visit Co-ordination fee for Murdoch Sterilization Program for

14-15/10/2018, Food for Murdoch Sterilization Program for

14-15/10/2018

20/10/2018INV 0907 1,878.101

Canine Control A Division Of Trephleene Pty Ltd

Ranger services - Visit on 14 October 2018. 1,980.0005/11/2018EFT9848 1

Ranger services - Visit on 14 October 2018.20/10/2018INV 1919 1,980.001

Child Support Agency

Payroll deductions 355.0905/11/2018EFT9849 1

Payroll Deduction for Nathaniel John Rogers 31/10/201831/10/2018INV DEDUCTION 355.09

Geraldton Fuel Company T/as Refuel Australia

2500L depot underground tank on 07/10/2018 4,013.8605/11/2018EFT9850 1

2500L depot underground tank on 09/10/201807/10/2018INV 01099770 4,013.861

LGIS BROKING

2017/18 Motor vehicle premium adjustment 2,587.7305/11/2018EFT9851 1

Date:

Time: 2:43:17PM


PAGE: 3

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

LGIS BROKING

2017/18 Motor vehicle premium adjustment29/10/2018INV 062-201957 2,587.731

LGIS

2017/18 Property Insurance adjustment - New Staff Houses 700.5005/11/2018EFT9852 1

2017/18 Property Insurance adjustment - Lot 23 Gregory Street,

2017/18 Property Insurance adjustment - Lot 52 Hatch Street

03/10/2018INV 100-132893 700.501

Perfect Computer Solutions Pty Ltd

2018/19 IT Consulting services - Monthly Fee 85.0005/11/2018EFT9853 1

2018/19 IT Consulting services - Monthly Fee, 2018/19 IT

Consulting services - Monthly Fee

30/10/2018INV 24138 85.001

Red Earth Marketing

2018/19 Co-Op Tourism Services Contribution 5,000.0005/11/2018EFT9854 1

2018/19 Co-Op Tourism Services Contribution30/07/2018INV 0035 5,000.001

Thalanyji Pastoral Company

Rates refund for assessment A5817 LOT JPAST/N050359

ULLAWARRA RD, MAROONAH STATION WA 6705

459.4905/11/2018EFT9855 1

Rates refund for assessment A5817 LOT JPAST/N050359

ULLAWARRA RD, MAROONAH STATION WA 6705

02/11/2018INV A5817 459.49

Boc Limited

Quarterly Container Service Charge for Oxygen Bottles Medical 39.2006/11/2018EFT9856 1

Quarterly Container Service Charge for Oxygen Bottles Medical29/10/2018INV 4020993028 39.201

Dingo Promotions

2 Names Badges for Cr McKeough and Cr Walker 55.0006/11/2018EFT9857 1

2 Names Badges for Cr McKeough and Cr Walker15/09/2018INV 00009901 55.001

Jarrod Lachlan Walker

Uber and taxi fares whilst in Perth on WALGA precurement

training.

114.2606/11/2018EFT9858 1

Uber and taxi fares whilst in Perth on WALGA precurement

training 21-23 October 2018.

24/10/2018INV REIMBURSEMENT 114.261

OFFICEWORKS

Office supplies bulk copy paper 512.8806/11/2018EFT9859 1

Northfork Hand Sanitizing Gel Alcohol Free 500mL, NF35160300,

J.Burrows A4 5 Tab Dividers White 20 Pack, JB37320, Keji 80gsm

A4 White Copy Paper Carton, KEA4CP80CT, Keji 80gsm A3

Copy Paper Carton, KEA3CP80CT, Keji 80gsm A3 Copy Paper

Carton, KEA3CP80CT, Keji 80gsm A4 White Copy Paper Carton,

KEA4CP80CT

25/10/2018INV 40744809 512.881

Opteon (Midwest WA) Pty Ltd

Valuation Service for 3 Vacant Blocks of land on Hatch Street and

1 Vacant Block on Corner of Gregory and Hatch.

3,500.0006/11/2018EFT9860 1

Valuation Service for 3 Vacant Blocks of land on Hatch Street and

1 Vacant Block on Corner of Gregory and Hatch.,

28/08/2018INV 8988646-1 3,500.001

Toll Ipec Pty Ltd

Freight costs 106.7906/11/2018EFT9861 1

C/N 8916940762 - Fibreglass, C/N 8956407102 - Herseys02/11/2018INV 0867 106.791

Greenfield Technical Services

Date:

Time: 2:43:17PM


PAGE: 4

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount


WANDRRA #2 (AGN781) Superintendent & Supervision Services 51,842.4507/11/2018EFT9862 1

WANDRRA #2 (AGN781) Superintendent & Supervision Services29/10/2018INV 0785 27,460.951

WANDRRA #2 (AGN781) Superintendent & Supervision Services29/10/2018INV 0784 12,465.201

WANDRRA AGN781 Superintendent & Supervision Services01/11/2018INV 0791 11,916.301

Horizon Power

Street Lighting for Month of October 2018 222.5808/11/2018EFT9863 1

Street Lighting for Month of October 201801/11/2018INV 2100090928 222.581

Horizon Power (non-energy)

Power Cards for Re-sale at CRC 3,800.0008/11/2018EFT9864 1

Power Cards for Re-sale at CRC12/09/2018INV RPDDB0037042 3,800.001


SAT phone charges for October 2018 1,298.9308/11/2018EFT9865 1

Satellite Phone Charges for 0147144097 - Frank Drayton for Month

of October 2018, Satellite Phone Charges for 0147150811 - John

McCleary for Month of October 2018, Satellite Phone Charges for

0147151936 - Dameon Whitby for Month of October 2018,

Satellite Phone Charges for 0147142926 - Michael Emin for Month

of October 2018, Satellite Phone Charges for 0147165864 -

Thomas Fletcher for Month of October 2018, Satellite Phone

Charges for 0147152896 - Leeson Dorey for Month of October

2018

28/10/2018INV T311 1,298.931

Quantum Surveys Pty Ltd

survey pick up of Dalgety Brook 9,014.5008/11/2018EFT9866 1

survey pick up of Dalgety Brook, survey pick up of old caravan

park. (proposed tourist stop)

18/10/2018INV 00009036 9,014.501

Dust Up Projects

Freight costs for October 2018 1,780.4008/11/2018EFT9867 1

Freight costs for October 2018, Freight costs for October 2018,

Freight costs for October 2018, Freight costs for October 2018

05/11/2018INV 0770 1,780.401

ABCO PRODUCTS PTY LTD

Bulk paper towels and disinfectant 277.1608/11/2018EFT9868 1

Bulk paper towels and disinfectant07/11/2018INV 369270 277.161

Carnarvon Growers Association Inc

Poly roll and couplings. 2,525.8308/11/2018EFT9869 1

Weed Sprayer 6v 16Lt as per Quoted02/10/2018INV 328162 207.491

6 x 2.5 Tonne Ratchet Straps, Float and Float Valve , Ball Valve ,

(For Yard Tank and Spare)

10/10/2018INV 328537 446.981

2"Poly coupling joiner, 50m roll 2"Poly blue line08/10/2018INV 328402 1,871.361

Carnarvon Glass & Window Tint

install front windscreen for P101 289.2008/11/2018EFT9870 1

Date:

Time: 2:43:17PM


PAGE: 5

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

Carnarvon Glass & Window Tint

install front windscreen24/10/2018INV 80903365 289.201


Star Card diesel purchases for Works & CEO vehicles for October

2018

1,259.1708/11/2018EFT9871 1

Starcard diesel for October 2018, Starcard diesel for October 201831/10/2018INV 31/10/2018 1,259.171

Geraldton Lock & Key Specialists

No 2 depot keys 123.9008/11/2018EFT9872 1

No 2 depot keys01/11/2018INV JM7287 123.901

Jr & A Hersey

Various - Valve Tool, Truck Valves, Valve Cores, Arbor, Air Hose

Connections, Tyre Repair Kits, Tyre Repair Sticks, Wax,

2,082.1708/11/2018EFT9873 1

Work Uniforms for Frank Drayton, Work Uniforms for Jarrod

Walker

12/10/2018INV 43550 527.731

Valve Tool, Truck Valves, Valve Cores, Arbor, Air Hose

Connections, Tyre Repair Kits, Tyre Repair Sticks, Wax,, Butane

Gas, Small Ring Ratchet Kit, Cutting Wheels, Window Cleaner,

Broom Handle

02/11/2018INV 00041131 734.701

Valve Tool, Truck Valves, Valve Cores, Arbor, Air Hose

Connections, Tyre Repair Kits, Tyre Repair Sticks, Wax,, Butane

Gas, Small Ring Ratchet Kit, Cutting Wheels, Window Cleaner,

Broom Handle

02/11/2018INV 00041130 693.241

Butane Gas, Small Ring Ratchet Kit, Cutting Wheels, Window

Cleaner, Broom Handle

02/11/2018INV 00041132 126.501

Autopro

Air & oil filters for P99 multi roller 287.1008/11/2018EFT9874 1

air filters PA2845 and PA2837, oil filter B236, ATF 1888 5L26/10/2018INV 1994011 287.101

Hot Toner

Generic cartridge for a Ricoh SP3510DN - Finance Manager printer 89.0008/11/2018EFT9875 1

Generic cartridge for a Ricoh SP3510DN - Finance Manager printer20/09/2018INV 1320859 89.001

J&t Freight

freight alternator C'von- Geraldton 59.7008/11/2018EFT9876 1

freight alternator C'von- Geraldton31/10/2018INV 2406 59.701

Landgate

Minimum charge for tenement schedule M2018/10 39.0008/11/2018EFT9877 1

Minimum charge for tenement schedule M2018/1025/10/2018INV 343714 39.001

Rapid Print Finishing and Pritchard Bookbinders

Binding of the council minutes July 2017 to June 2018 158.4008/11/2018EFT9878 1

Binding of the council minutes July 2017 to June 201826/09/2018INV 3205 158.401

Walga

Subscription to the WALGA Precurement Service 2,750.0008/11/2018EFT9879 1

Subscription to the WALGA Precurement Service26/10/2018INV I3073860 2,750.001


Date:

Time: 2:43:17PM


PAGE: 6

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount



03-17/18

357,321.2512/11/2018EFT9880 1



RFT 03-17/18

09/11/2018INV 00010714 357,321.251

Robbro Road Construction

WANDRRA #2 (AGN781) contracting works per RFT 03 17/18 181,650.9812/11/2018EFT9881 1

WANDRRA #2 (AGN781) contracting works per RFT 03 17/18,


WANDRRA #2 (AGN781) contracting works per RFT 03 17/18

09/11/2018INV 2764 181,650.981

Fire & Safety Services Company

Service fire equipment - Office, CRC, DEpot, Plant & Pavillion 1,309.0012/11/2018EFT9882 1

Service fire equipment - Office, Service fire equipment - CRC,

Service fire equipment - Pavillion, Service fire equipment - Plant,

Service fire equipment - Depot

10/10/2018INV 261709 1,309.001

Jw & Jp Caunt

Supply 30000 m3 gravel and turkey nest for Pimbee Rd project 52,690.0012/11/2018EFT9883 1

supply 30000 m3 gravel and turkey nest for Pimbee Rd project08/11/2018INV 177 52,690.001

Junction Contracting Services

Water cart hire 24-31 Oct - Pimbee Road 12,950.8512/11/2018EFT9884 1

Water cart hire 24-31 Oct - Pimbee Road02/11/2018INV 1470 12,950.851


WANDRRA AGN781 Superintendent & Supervision Services

(AGN781)

85,345.0513/11/2018EFT9886 1




WANDRRA AGN781 Superintendent & Supervision Services

(AGN781)

09/11/2018INV 0818 31,936.301

AFGRI Equipment

Front windscreen, seals and isolators for P101 JD Tractor 1,687.2614/11/2018EFT9895 1

Front windscreen, seals and isolators for P101 JD Tractor25/10/2018INV 1784230 1,687.261

Australia Post

Postage costs for October 2018 226.8714/11/2018EFT9896 1

Postage costs for October 2018, Postage costs for October 201803/11/2018INV 1007977838 226.871

Brian Diamond

Rates refund for assessment A6000 LOT E52/03043 MINING

TENEMENT

234.0714/11/2018EFT9897 1


TENEMENT

11/11/2018INV A5993 90.74


TENEMENT

11/11/2018INV A6000 143.33

Bennalong Wa Pty Ltd

ick up shade sail materials from Weathersafe and Westrac cutting

edges then deliver to Gascoyne Junction

1,988.8014/11/2018EFT9898 1

Date:

Time: 2:43:17PM


PAGE: 7

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount


Pick up shade sail materials from Weathersafe and deliver to

Gascoyne Junction, deliver cutting edges to GJ

07/11/2018INV 5348 1,988.801

Carnarvon Pest Control

Pest Control bi-annual for 2018 2,898.5014/11/2018EFT9899 1

Pest Control bi-annual for 2018, Pest Control bi-annual for 2018,







Pest Control bi-annual for 2018

05/11/2018INV 17153 2,898.501

Carnarvon School Of The Air

Donation to Carnarvon School of the Air for EOY student awards. 100.0014/11/2018EFT9900 1

Donation to Carnarvon School of the Air for EOY student awards.30/10/2018INV DONATION 100.001

Sandy Mcginns Motorcycles

1 x Battery for Solar Pump 99.6014/11/2018EFT9901 1

1 x Battery for Solar Pump23/10/2018INV 00038949 99.601

Woolworths Limited

Woolworths order 125.4815/11/2018EFT9902 1

Woolworths order GST included, Woolworths order GST excluded.17/10/2018INV 30616510 125.481

Ray Trigwell

Contract dogging 14 days between 7-27 September 2018 12,320.0016/11/2018EFT9903 1

Contract dogging 14 days between 7-27 September 201807/11/2018INV 78 6,160.001

Contract dogging 14 days between 28 Sep - 14 Oct 201807/11/2018INV 79 6,160.001

Carnarvon Auto Servicing & Towing

Various tyres/repairs for truck and graders 2,888.5016/11/2018EFT9904 1

Various tyres/repairs for truck and graders09/11/2018INV 00015264 2,710.001

Various tyre values and repairs07/11/2018INV 00015240 178.501




Jr & A Hersey

Work uniforms for works supervisor 169.0716/11/2018EFT9906 1

Work Uniforms for Jarrod Walker09/11/2018INV 00043648 169.071

Autopro

GME UHF radio Energy 10W30 SJ/GF2 Gulf 468.1516/11/2018EFT9907 1

GME UHF radio, 10L 10W40 engine oil14/11/2018INV 1994798 468.151

OFFICEWORKS

Date:

Time: 2:43:17PM


PAGE: 8

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

OFFICEWORKS

Stationery order - coloured paper 121.4316/11/2018EFT9908 1

Stationery order - coloured paper08/11/2018INV 40882426 121.431

Holcim Australia Pty Ltd T/as Humes

Bridge rectification works- Humes 50,832.4119/11/2018EFT9909 1

Bridge rectification works- Humes14/11/2018INV 94006050998 50,832.411

Pumps Australia Ltd

Replace pump for high pressure gurney DEPOT 1,424.5019/11/2018EFT9910 1

Replace pump for high pressure gurney - Depot09/11/2018INV 25426 1,424.501

Northern Guardian

Advertisement re road closure Ullawarra and Edmund Gifford

Creek Road

239.4419/11/2018EFT9911 1

Advertisement re road closure Ullawarra and Edmund Gifford

Creek Road

31/10/2018INV 1019950920181031 239.441

Carnarvon Motor Group

100,000km service P38 - Hilux works ute 491.9519/11/2018EFT9912 1

100,000km service P38 - Hilux works ute15/11/2018INV JC25744 491.951

Grants Empire

BBRF Application and Business case payment 2 of 2 4,290.0019/11/2018EFT9913 1

Shire of Uper Gascoyne - Visitor Stop - Development of Business

Case, Shire of Uper Gascoyne - Visitor Stop - Development of

BBRF R3 Application

14/11/2018INV 00001775 4,290.001

Talis Consultants

Contract administration, project management and engineering

support - Gascoyne River Bridge - Final inspections/remediation

works.

1,584.0019/11/2018EFT9914 1

Contract administration, project management and engineering

support - Gascoyne River Bridge Final inspections/remediation

works.

31/10/2018INV 17693 1,584.001

Westrac Pty Ltd

7D-1158 cutting edges for grader x 100 15,923.7819/11/2018EFT9915 1

7D-1158 cutting edges12/11/2018INV PI2941310 15,431.901

Filters and belts for P36 loader.05/11/2018INV PI2928508 491.881

Red Dust Holdings

WANDRRA #1 (AGN743) Contract works swapped with

WANDRRA #2 (AGN781) as per council decision 14082018

26,112.9019/11/2018EFT9916 1


03-17/18

19/11/2018INV 00002899 26,112.901

Rock On

Craft sales for September 2018 220.5019/11/2018EFT9917 1

Craft sales for September 201830/09/2018INV CRAFT SEPTEMBER 2018 132.301

Craft Sales for October 201831/10/2018INV CRAFT OCTOBER 2018 88.201

Isolated Childrens' Parents Association

Date:

Time: 2:43:17PM


PAGE: 9

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

Isolated Childrens' Parents Association

Craft Sales for October 2018 20.0019/11/2018EFT9918 1


Junction Race Club



Linda's Books



Nella's Preserves


Craft Sales for September 201830/09/2018INV CRAFT SEPTEMBER 2018 14.851


Shire Of Upper Gascoyne

Monthly Commission for Craft Sales for October 2018 38.2319/11/2018EFT9922 1

Commission from CRC Sales for September 201830/09/2018INV CRAFT SEPTEMBER 2018 17.991

Monthly Commission for Craft Sales for October 201831/10/2018INV CRAFT OCTOBER 2018 20.241



03-17/18

308,250.2521/11/2018EFT9923 1



RFT 03-17/18

21/11/2018INV 00010716 308,250.251

Carnarvon Growers Association Inc

GENFARM TRICLOPYR 600 20LTR DRUMS FOR MESQUITE

SPRAYING PROGRAM x 5

1,499.9621/11/2018EFT9924 1

GENFARM TRICLOPYR 600 20LTR DRUMS FOR MESQUITE

SPRAYING PROGRAM

02/10/2018INV 328166 1,499.961

Toll Ipec Pty Ltd

Freight for period 04/10/2018 - 12/10/2018 3,948.8821/11/2018EFT9925 1

con note: 1432750004481 - Tutt Bryant 14/11/2018, con note:

8771150003416 - Westrac 14/11/2018

16/11/2018INV 0869 96.281

Credit note for incorrect post code (WAM3 Charge) FA_D_00979 -

credit for invoice 0864, con note 8949810186 ($1055.78)

16/11/2018INV CR0869 -876.251

Con note: 8969839952 - Euro Diesel 06/11/2018, Con note:

7374900006029 - Abco 07/11/2018, Con note: 8967960535 -

Pumps 09/11/2018, Con note: 8969837798 - Euro Diesel

09/11/2018INV 0868 150.591

Con note: 8949810186 - Saul Paff BL 04/10/2018, Con note:

8771150003327 - Westrac 09/10/2018, Con note: 1575370000010 -

Communication 10/10/2018, Con note: 8769210369996 - Westrac

10/10/2018, Con note: 1527920006091 - Major Motors

11/10/2018, Con note: 1547790003330 - Jason Sign Makers

11/10/2018, Con note:8771150003338 - Westrac 11/10/2018, Con

note:1488680007456 - Bare Co

12/10/2018INV 0864 2,847.231

Date:

Time: 2:43:17PM


PAGE: 10

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

Toll Ipec Pty Ltd

Con note: 8974182555 - Sunny Signs 15/10/2018, Con note:

1547790003338 - Jason Sign Makers 17/10/2018, Con note:

2401000453711 - Afgri Equipment 16/10/2018, Con note:

8297478625 - Caff Logistics 17/10/2018, Con note: 8958198978 -

Afgri 18/10/2018

19/10/2018INV 0865 1,731.031

Walga

2019 Desk Pad Calendars - Free Copies for Councillors 24.6021/11/2018EFT9926 1

2019 Desk Pad Calendars - Free Copies for Councillors, 2019 Desk

Pad Calendars - Free CEO and Executives, 2019 Desk Pad

Calendars - Addtional Copies, Postage for 2019 Desk Calendars

20/11/2018INV I3074117 24.601

Pivotel Satellite Pty Ltd

Satelite phone for Works Supervisor for period of

15/11/2018-14/12/2018

19.4626/11/2018EFT9927 1

Satelite phone for Works Supervisor for period of

15/11/2018-14/12/2018

15/11/2018INV 2544050 19.461


Telstra phone bill for period ending 09/11/2018

Shire Office Totals - $436.01

CRC Totals - $77.46

Staff Housing Totals - $216.66

Pavilion Total - $34.95

765.0826/11/2018EFT9928 1

0899430509 - Office Phone, 08 9943 0625 EFTPOS, , 08 9943

0880 Office phone, , 08 9943 0988 Office phone, , 08 9943

0507 Faxline, , 08 9943 0650 Fax Stream, , 0476 829 559

CEO iPad, , 0476 829 559 CEO iPadDiscount Office, , 0476

829 559 CEO iPadDiscount Office, , 08 9943 0557 CRC -

Transport Dial Up, , 0458 074 228 CRC WiFi, , 08 9943 0516

Lot 45 Gregory St, , 08 9943 0560 Duplex Nth, , 08 9943

0640 CEO Home, , 08 9943 0840 Lot 21 Gregory St, , 08

9943 0972 Works home, , 5534663360 Small Business User -

Works, , Pavilion Operating Costs GEN

09/11/2018INV P526263112-5 765.081

Water Corporation

Water Usage & Service Charge for period 10/09/2018 - 12/11/2018 7,519.7326/11/2018EFT9929 1

Water Usage & Service Charge - Lot 21 Gregory St - Admin

Manager: Margaret, , Water Usage & Service Charge - Lot 40

Gregory St - Town Maint: Nat, , Water Usage & Service Charge -

Lot 17 Gregory St - CEO: John, , Water Usage & Service Charge -

Lot 23 Gregory St - Finance Manager: Peter, , Water Usage &

Service Charge - Lot 56 Gregory St - Vacant Land: Jim Caunt, ,

Service Charge - Lot 69 Gregory - Old Caravan Park, , Water

Usage & Service Charge - Sports Grounds, , Service Charge - Lot

48 Hatch St - Road Crew: Michael, , Service Charge - Lot 48

Hatch St - Road Crew: Warren, , Service Charges - Duplex Lot 49 -

Road Crew: Dameon, , Water Usage and Service Charge - Lot 52

Hatch - Finance Officer: Amanda, , Water Usage & Service Charge

- Roadhouse (90%), , Water Usage & Service Charge - Lot 500

Scott St (10%), , Water Usage & Service Charge - Lot 6 Scott St -

Town Crew: Mick Cragan, , Water Usage - Depot, , Water Usage &

Service Charge - Lot 19 Gregory St - Works Supervisor: Jarrod, ,

Water Usage - Depot (50%), , Water Usage - Office (25%), , Water

Usage - CRC (25%), , Water Usage & Service Charge - 1 Gregory

St - Road Crew: Leeson, , Water Usage & Service Charge -Lot 45

Gregory St - Town Foreman: Lance, , Water Usage Lot 48 Hatch St

- Road Crew: Michael, ,

14/11/2018INV 10/09/2018 - 12/11/2018 7,163.001

Water Usage & Service Charge - Lot 17 Gregory St - CEO: John,20/11/2018INV 10/09/2018 - 12/11/2018 356.731

Red Dust Holdings

Date:

Time: 2:43:17PM


PAGE: 11

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

Red Dust Holdings


03-17/18

391,855.7526/11/2018EFT9930 1



RFT 03-17/18, WANDRRA #2 (AGN781) Contract works per

tender RFT 03-17/18, WANDRRA #2 (AGN781) Contract works

per tender RFT 03-17/18, WANDRRA #2 (AGN781) Contract

works per tender RFT 03-17/18

22/11/2018INV 00002898 391,855.751

Allcom Communications

Spot Gen 3 device 227.1526/11/2018EFT9931 1

Spot Gen 3 device19/11/2018INV 28169 227.151


Freight for period 14/11/2018 - 20/11/2018 1,123.6326/11/2018EFT9932 1

Con note 018860 - Westrac 14/11/2018, Con note 021086 -

Westrac 14/11/2018, Con note 021097 - PR Power 14/11/2018

20/11/2018INV 5463 1,123.631

Carnarvon Betta Home Living

KTM4602WA-R Kelvinator Top Mount Fridge

RCA2AI6WH Robin Hood 600mm Electric Rangehood

for Lot 48 Hatch Street Gascoyne Junction

998.0026/11/2018EFT9933 1

KTM4602WA-R Kelvinator Top Mount Fridge, RCA2AI6WH

Robin Hood 600mm Electric Rangehood, for Lot 48 Hatch Street

Gascoyne Junction

19/11/2018INV 10040260 998.001

Carnarvon Menswear

Steel cap Boots and Uniforms for Diane Kempton 324.0026/11/2018EFT9934 1

Steel cap Boots and Uniforms for Diane Kempton16/11/2018INV 8307 324.001

OFFICEWORKS

Stationery products 129.9426/11/2018EFT9935 1

Stationery products15/11/2018INV 40966595 129.941

Public Sector Training Solutions

Diploma of Government (Invest) 8-12 October 2018 - Peter

Hutchinson

2,900.0026/11/2018EFT9936 1

Diploma of Government (Investigations) 8-12 October 2018 - Peter

Hutchinson

18/10/2018INV INV.2019.527 2,900.001

Red Dust Holdings

Wet hire of double roadtrain side tipper (shire to supply fuel and

accomodation) for Pimbee Road works

13,178.0026/11/2018EFT9937 1

Wet hire of double roadtrain side tipper (shire to supply fuel and

accomodation) for Pimbee Road works

15/11/2018INV 00002895 13,178.001

SPINIFEX MECHANICAL

Various mechanical works in April/May 2018 1,617.5026/11/2018EFT9938 1

mount Kevrek crane, mount fuel tank, install UHF, reapir spotlights

and tailights, wrap exhaust system, repair cement mixer, replace

generator fan belt, replace vibe switch, weld up cracks, Drive to

Dalgety to repair grader

15/11/2018INV 000053 & 000054 1,617.501

Talis Consultants

Consulting expenses in relation to Hastings Tech Metals and the use

of Ullwarra Road for their operations.

10,000.0026/11/2018EFT9939 1

Consulting expenses in relation to Hastings Tech Metals and the use

of Ullwarra Road for their operations.

31/10/2018INV 17749 10,000.001

Tropics Hardware

Date:

Time: 2:43:17PM


PAGE: 12

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

Tropics Hardware

Tie Down Chain / Plate Plate / Chem Set / M12 Studs / Series 500 /

14mm SDS Masonry Bit As Quoted for Pavilion maintenance

687.6526/11/2018EFT9940 1

Tie Down Chain / Plate Plate / Chem Set / M12 Studs / Series 500 /

14mm SDS Masonry Bit As Quoted for Pavilion maintenance

21/11/2018INV 428282 687.651

Truckline

mudflaps 24x18" for P73 113.9826/11/2018EFT9941 1

mudflaps 24x18" for P7319/11/2018INV 6484854 113.981

Westrac Pty Ltd

2x cabin filters 7X-6041 92.8626/11/2018EFT9942 1

2x cabin filters 7X-604115/11/2018INV PI2953456 92.861

Westerly Contractors

Trim and Remove General town Trees as per Plans 7,700.0026/11/2018EFT9943 1

Trim and Remove General town Trees as per Plans, Trim and

Remove Lot 23 and Lot 52 Trees

15/11/2018INV 8906 7,700.001






26/11/2018INV 2777 279,681.051

AFGRI Equipment

GX20433 mower blades 51.4127/11/2018EFT9945 1

GX20433 mower blades18/10/2018INV 1781640 51.411

Simon Adamson

Contract Dogger for period 22nd & 25th October and 1st, 2nd,7th,

8th, 14th-21st November = 14 Days

9,460.0027/11/2018EFT9946 1

Contract Dogger for period 22nd & 25th October and 1st, 2nd,7th,

8th, 14th-21st November = 14 Days

22/11/2018INV 38 6,160.001

Insurance Allowance Claim for 2018-2019 period26/11/2018INV 20 3,300.001

Challenge Chemicals Australia

Cleaning Supplies for Pavilion 185.9027/11/2018EFT9947 1

Bacstop 15LT, Tile & Grout 5LT26/11/2018INV 30748 185.901

CS Legal

Professional fees for period 03/09/2018 - 26/10/2018 relating to the

recovery of outstanding rates for Brutus Constructions Pty Ltd

365.2027/11/2018EFT9948 1

Professional fees for period 03/09/2018 - 26/10/2018 relating to the

recovery of outstanding rates for Brutus Constructions Pty Ltd

12/11/2018INV 023902 365.201

Department of Primary Industries and Regional

Development

SP003 - Restricted Chemical Permits Risk Assessment Fee -

ERRABIDDY STATION

165.0027/11/2018EFT9949 1

Errabiddy Station21/11/2018INV 7167719 82.501

SP003 Restricted Chemical Permits Risk Assessment Fee -

EDMUND STATION

26/11/2018INV 7168333 82.501

Toll Ipec Pty Ltd

Freight for period 16/11/2018 - 21/11/2018 235.9727/11/2018EFT9950 1

Date:

Time: 2:43:17PM


PAGE: 13

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

Toll Ipec Pty Ltd

Con note:8946369793 - Allcom Communications 16/11/2018, Con

note:8965288303 - Geraldton Gre 16/11/2018, Con note:

8975294394 - Barbeques Galore 16/11/2018, Con note:

8975819344 - Euro Diesel 19/11/2018, Con note: 8954481470 -

Truckline 20/11/2018, Con note: 8954481487 - Truckline

21/11/2018

23/11/2018INV 0870 235.971

Tropics Hardware

Flat Bar Galvanised 100mm x 10mm per lin metre 118.5027/11/2018EFT9951 1

Flat Bar Galvanised 100mm x 10mm per lin metre26/11/2018INV 428791 118.501

Onward Drilling Pty Ltd

Drill new water bore for WANDRRA works AGRN781 24,200.0028/11/2018EFT9952 1

Drill new water bore for WANDRRA works AGRN781(Claimable)19/11/2018INV 53 10,670.001

Drill new water bore for WANDRRA works AGRN781

(Claimable), drill new water bore for WANDRRA works

AGRN781

16/11/2018INV 51 13,530.001





28/11/2018INV 2782 160,688.001

Gascoyne Junction Remote Community School

BOM weather readings for the Gascoyne Remote Community for

the month of October 2018

164.6529/11/2018EFT9954 1

BOM weather readings for the Gascoyne Remote Community for

the month of October 2018

26/11/2018INV 45/2018 164.651

Carnarvon Timber & Hardware

4 x Sheets of F72 Fabric $73.50 each

1 x Bag of Plastic Chairs $18.00/Bag

As Quoted for War Memorial

422.0829/11/2018EFT9955 1

XMas light projectors, Hampers - coloured washing tubs26/11/2018INV 10584087 110.081

4 x Sheets of F72 Fabric $73.50 each, 1 x Bag of Plastic Chairs

$18.00/Bag, As Quoted for War Memorial

27/11/2018INV 10584194 312.001




Geraldton Ag Services

K24 fuel metre for P55 and spiral guards for P96 1,340.5729/11/2018EFT9957 1

K24 fuel metre, spiral wrap 20mm, 25mm, 32mm, 40mm, ,23/11/2018INV 242306 1,340.571

Gascoyne Office Equipment

P Touch black on White tapes 69.9029/11/2018EFT9958 1

P Touch black on White tapes, P Touch black on White tapes23/11/2018INV 3507 69.901


Diesel purchase 18307L 33,262.3329/11/2018EFT9959 1

Diesel purchase02/11/2018INV 01106421 29,080.671

Date:

Time: 2:43:17PM


PAGE: 14

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount


Lipex grease and RANDO HD 20L02/11/2018INV 01104479 623.421

Diesel purchase02/11/2018INV 01106408 3,558.241

GERALDTON TROPHY & ENGRAVING CENTRE

Stainless Steel plaque for time capsule 341.0029/11/2018EFT9960 1

Stainless Steel plaque for time capsule, Postage Stainless Steel

plaque for time capsule

20/11/2018INV 00000846 341.001

OFFICEWORKS

Stationary Order as per docket #159089418 184.1229/11/2018EFT9961 1

J.Burrows Insert Binder A4 2 D-Ring 50mm White, NBIB2425WE,

J.Burrows Insert Binder A4 2 D-Ring 38mm White, NBIB2423WE,

Cumberland A4 Heavy Weight Gusseted Sheet Protectors 10 Pack,

CUSP3138G

23/11/2018INV 41065875 184.121

PR Power Pty Ltd

2 x 12KVA generators for camps 28,107.2029/11/2018EFT9962 1

PR13K-S-SAE 12kVA 1phase generator for camp P50,

PR13K-S-SAE 12kVA 1phase generator for camp P53

09/11/2018INV 18346 28,107.201

Shire Of Upper Gascoyne

ESL payable on 2 Gregory Street (old Caravan park). 82.0029/11/2018EFT9963 1

ESL payable on 2 Gregory Street (old Caravan park). Can't be

written off as per council decision 08112018 as DFES approval is

required.

29/11/2018INV ESL 82.001

Truckline

Foot pivot bush kit for turntable for P36 1,849.0229/11/2018EFT9964 1

lube plate (wear disc)20/11/2018INV 6485414 753.981

KH10D90 turntable rebuild kit,20/11/2018INV 6485710 897.751

foot pivot bush kit for turntable,21/11/2018INV 6486571 197.291

Westrac Pty Ltd

6000hr service for P76 17,022.4329/11/2018EFT9965 1

Replace park brake switch sensor on P68 @ Yinnetharra20/11/2018INV 1380187 2,999.871

6000hr service for P7620/11/2018INV SI1380139 7,444.551

8000hr / 180,000km service20/11/2018INV SI1380141 3,114.411

500 hr service onsite 31st Oct/1st Nov for P8723/11/2018INV SI1381039 3,463.601

SUPER DIRECTIONS FUND

Superannuation contributions 236.5914/11/2018DD6782.1 1

Super. for Nathaniel John Rogers 0819620 14/11/201814/11/2018INV SUPER 236.591

Wa Super

Payroll deductions 6,349.0414/11/2018DD6782.2 1

Payroll Deduction for Thomas George Fletcher 14/11/201814/11/2018INV DEDUCTION 300.001

Date:

Time: 2:43:17PM


PAGE: 15

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

Wa Super

Payroll Deduction for Peter John Hutchinson 14/11/201814/11/2018INV DEDUCTION 287.741

Super. for Robyn May Perry 248627 14/11/2018, Super. for Leeson

Richard Dorey 021481 14/11/2018, Super. for Leeson Richard

Dorey 021481 14/11/2018, Super. for Thomas George Fletcher

025999 14/11/2018, Super. for Thomas George Fletcher 025999

14/11/2018, Super. for Jarrod Lachlan Walker 263069 14/11/2018,

Super. for Jarrod Lachlan Walker 263069 14/11/2018, Super. for

John Leslie McCleary 239825 14/11/2018, Super. for John Leslie

McCleary 239825 14/11/2018, Super. for Dameon Dwayne Whitby

221749 14/11/2018, Super. for Dameon Dwayne Whitby 221749

14/11/2018, Super. for Peter John Hutchinson 258982 14/11/2018,

Super. for Peter John Hutchinson 258982 14/11/2018, Super. for

James Alan McCleary 268553 14/11/2018, Super. for Francis

Xavior Drayton 10027178 14/11/2018

14/11/2018INV SUPER 4,758.981

Payroll Deduction for Leeson Richard Dorey 14/11/2018, Payroll

Deduction for Jarrod Lachlan Walker 14/11/2018, Payroll

Deduction for John Leslie McCleary 14/11/2018, Payroll Deduction

for Dameon Dwayne Whitby 14/11/2018

14/11/2018INV DEDUCTION 1,002.321

IOOF INVESTMENT MANAGEMENT


Payroll Deduction for Margaret Patricia Rowe 14/11/201814/11/2018INV DEDUCTION 176.131

Super. for Margaret Patricia Rowe 02875546 14/11/2018, Super.

for Margaret Patricia Rowe 02875546 14/11/2018

14/11/2018INV SUPER 510.781

Australian Super


Payroll Deduction for Michael Anthony Emin 14/11/201814/11/2018INV DEDUCTION 168.141

Super. for Michael Anthony Emin 701579537 14/11/2018, Super.

for Michael Anthony Emin 701579537 14/11/2018

14/11/2018INV SUPER 487.601

BT Business Super


Payroll Deduction for David John Higgs 14/11/201814/11/2018INV DEDUCTION 173.081

Super. for David John Higgs 6000012284127 14/11/2018, Super.

for David John Higgs 6000012284127 14/11/2018

14/11/2018INV SUPER 501.931

MLC Masterkey Super


Super. for Diane Kempton 27941536 14/11/201814/11/2018INV SUPER 120.371

My North Super


Super. for Amanda Jane Leighton 14679526 14/11/201814/11/2018INV SUPER 255.771

SUPER DIRECTIONS FUND


Super. for Nathaniel John Rogers 0819620 28/11/201828/11/2018INV SUPER 236.591

Wa Super

Payroll deductions 6,190.0628/11/2018DD6823.2 1

Date:

Time: 2:43:17PM


PAGE: 16

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

Wa Super

Payroll Deduction for Thomas George Fletcher 28/11/201828/11/2018INV DEDUCTION 300.001

Payroll Deduction for Peter John Hutchinson 28/11/201828/11/2018INV DEDUCTION 287.741

Super. for Robyn May Perry 248627 28/11/2018, Super. for Leeson

Richard Dorey 021481 28/11/2018, Super. for Leeson Richard

Dorey 021481 28/11/2018, Super. for Thomas George Fletcher

025999 28/11/2018, Super. for Thomas George Fletcher 025999

28/11/2018, Super. for Jarrod Lachlan Walker 263069 28/11/2018,

Super. for Jarrod Lachlan Walker 263069 28/11/2018, Super. for

John Leslie McCleary 239825 28/11/2018, Super. for John Leslie

McCleary 239825 28/11/2018, Super. for Dameon Dwayne Whitby

221749 28/11/2018, Super. for Dameon Dwayne Whitby 221749

28/11/2018, Super. for Peter John Hutchinson 258982 28/11/2018,

Super. for Peter John Hutchinson 258982 28/11/2018, Super. for

Francis Xavior Drayton 10027178 28/11/2018

28/11/2018INV SUPER 4,610.511

Payroll Deduction for Leeson Richard Dorey 28/11/2018, Payroll

Deduction for Jarrod Lachlan Walker 28/11/2018, Payroll

Deduction for John Leslie McCleary 28/11/2018, Payroll Deduction

for Dameon Dwayne Whitby 28/11/2018

28/11/2018INV DEDUCTION 991.811

IOOF INVESTMENT MANAGEMENT


Payroll Deduction for Margaret Patricia Rowe 28/11/201828/11/2018INV DEDUCTION 176.131

Super. for Margaret Patricia Rowe 02875546 28/11/2018, Super.

for Margaret Patricia Rowe 02875546 28/11/2018

28/11/2018INV SUPER 510.781

Australian Super


Payroll Deduction for Michael Anthony Emin 28/11/201828/11/2018INV DEDUCTION 168.141

Super. for Michael Anthony Emin 701579537 28/11/2018, Super.

for Michael Anthony Emin 701579537 28/11/2018

28/11/2018INV SUPER 487.601

BT Business Super


Payroll Deduction for David John Higgs 28/11/201828/11/2018INV DEDUCTION 173.081

Super. for David John Higgs 6000012284127 28/11/2018, Super.

for David John Higgs 6000012284127 28/11/2018

28/11/2018INV SUPER 501.921

MLC Masterkey Super


Super. for Diane Kempton 27941536 28/11/201828/11/2018INV SUPER 126.351

My North Super


Super. for Amanda Jane Leighton 14679526 28/11/201828/11/2018INV SUPER 255.771

Date:

Time: 2:43:17PM


PAGE: 17

01/12/2018


Cheque /EFT

No Date

Name

Invoice Description

Bank

Code Amount

INV

Amount

TOTAL

1 MUNICIPAL FUND BANK 2,309,543.60

TOTAL 2,309,543.60

REPORT TOTALS

Bank NameBank Code

TOTAL INVOICES BY PAYMENT TYPE

Direct Debit / BPAY 17,805.85

EFT 2,291,737.75

0.00

2,309,543.60TOTAL PAYMENTS LESS CREDIT NOTES

TOTAL CREDIT NOTES

Ordinary Meeting 13th December 2018

APPENDIX 2 (Monthly Financial Report to 30 November 2018)

SHIRE OF UPPER GASCOYNE

MONTHLY FINANCIAL REPORT

For the Period Ended 30 November 2018

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Compilation Report

Statement of Financial Activity by Program

Statement of Financial Activity By Nature or Type

Statement of Capital Acquisitions and Capital Funding

Note 1 Significant Accounting Policies

Note 2 Explanation of Material Variances

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Budget Amendments

Note 6 Receivables

Note 7 Cash Backed Reserves

Note 8 Capital Disposals

Note 9 Details of Capital Acquisitions

Note 10 Rating Information

Note 11 Information on Borrowings

Note 12 Grants and Contributions

Note 13 Trust

THE POWER OF BEING UNDERSTOOD

AUDIT | TAX | CONSULTING

RSM Australia Pty Ltd is a member of the RSM network and trades as RSM. RSM is the trading name used by the members of the RSM network. Each member of the RSM network is an independent accounting and consulting firm which practices in its own right. The RSM network is not itself a separate legal entity in any jurisdiction.

RSM Australia Pty Ltd ACN 009 321 377 atf Birdanco Practice Trust ABN 65 319 382 479 trading as RSM

Liability limited by a scheme approved under Professional Standards Legislation

RSM Australia Pty Ltd

Level 1, 12 Bayly Street Geraldton WA 6530PO Box 61 Geraldton WA 6531

T +61 (0) 8 9920 7400F +61 (0) 8 9920 7450

www.rsm.com.au

Compilation Report

To the Council

Shire of Upper Gascoyne

Scope

We have compiled the accompanying special purpose financial statements.

The specific purpose for which the special purpose financial report has been prepared is to provide information relating to the financial performance and financial position of the Shire that satisfies the information needs of the Council and the Local Government Act 1995 and associated regulations.

The responsibility of the Shire

The Shire is solely responsible for the information contained in the special purpose financial report and have determined that the accounting policies used are consistent and are appropriate to satisfy the requirements of the Council and the Local Government Act 1995 and associated regulations.

Our responsibility

On the basis of information provided by the Shire, we have compiled the accompanying special purpose financial statements in accordance with the significant accounting policies adopted as set out in Note 1 to the financial statements and APES 315: Compilation of Financial Information.

Our procedures use accounting expertise to collect, classify and summarise the financial information, which the Management provided, into a financial report. Our procedures do not include any verification or validation procedures. No audit or review has been performed and accordingly no assurance is expressed.

To the extent permitted by law, we do not accept liability for any loss or damage which any person, other than the Shire of Upper Gascoyne, may suffer arising from negligence on our part.

This report was prepared for the benefit of the Council of the Shire of Upper Gascoyne and the purpose identified above. We do not accept responsibility to any other person for the content of the report.

Signed at GERALDTON RSM Australia Pty Ltd Chartered Accountants

Date 06th December 2018

Key Information

Report Purpose

OverviewSummary reports and graphical progressive graphs are provided on pages 2 - 3.

Statement of Financial Activity by Reporting Program Is presented on page 4 and shows a surplus as at 30 November 2018 of $384,463.

Items of Significance

% Collected /

Completed Annual Budget YTD Budget YTD Actual

Significant Projects

Pimbee Road RRG Grant 2 44% 369,762$ 246,508$ 164,462$

Reseals RRG Grant 1 5% 445,500$ 185,615$ 23,631$

Ullawarra Road R2R 0% 456,843$ -$ 1,904$

Woodlands Road CRFS Grant 101% 382,960$ 382,958$ 386,225$

Hastings Road Reconstruction 1% 2,800,000$ 50,000$ 29,551$

Grants, Subsidies and Contributions

Operating Grants, Subsidies and Contributions 24% 19,585,749$ 8,472,344$ 4,689,257$

Non-operating Grants, Subsidies and Contributions 46% 1,246,495$ 109,275$ 578,279$

25% 20,832,244$ 8,581,619$ 5,267,536$

Rates Levied 98% 371,465$ 370,065$ 365,307$

% Compares current ytd actuals to annual budget

Prior Year Current Year

Financial Position 30 Nov 2017 30 Nov 2018

Adjusted Net Current Assets 27% 1,410,635$ 384,463$

Cash and Equivalent - Unrestricted 66% 2,599,700$ 1,720,393$

Cash and Equivalent - Restricted 103% 1,317,026$ 1,356,369$

Receivables 47% 937,603$ 437,865$

Payables* 92% 2,327,206$ 2,132,076$

Overdraft* -$ -$

% Compares current ytd actuals to prior year actuals at the same time

*2017 comparative not presented due to breakdown prepared by previous accountant

Preparation

Prepared by: Glenn Boyes

Reviewed by: Travis Bate

Date prepared: 6/12/2018


INFORMATION SUMMARY


Note: The Statements and accompanying notes are prepared based on all transactions recorded at the time of

preparation and may vary due to transactions being processed for the reporting period after the date of preparation.

This report is prepared to meet the requirements of the Local Government (Financial Management) Regulations 1996,

Regulation 34 .

The material variance adopted by the Shire of Upper Gascoyne for the 2018/19 year is $25,000 or 10% whichever is the

greater. The following selected items have been highlighted due to the amount of the variance to the budget or due to

the nature of the revenue/expenditure. A full listing and explanation of all items considered of material variance is

disclosed in Note 2.

Page 2

This information is to be read in conjunction with the accompanying Financial Statements and Notes.

INFORMATION SUMMARY



Rates

7%

Operating Grants,

Subsidies and

Contributions

86%

Fees and

Charges

1%

Interest

Earnings

0%

Other Revenue

6%

Profit on Disposal of

Assets

0%

Operating RevenueEmployee Costs

6%

Materials

and

Contracts

78%

Utility

Charges

Depreciation on

Non-Current

Assets

12%

Interest

Expenses

0%

Insurance

Expenses

3%

Other

Expenditure

0%

Loss on Disposal of

Assets

0%

Operating Expenditure

-5,000

0

5,000

10,000

15,000

20,000

25,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Am

ou

nt

$ (

'00

0s)

Month ending

Budget Operating Revenues -v- Actual (Refer Note 2)

Budget 2018-19

Actual 2018-19

0

5,000

10,000

15,000

20,000

25,000


Am

ou

nt

$ (

'00

0s)

Month ending

Budget Operating Expenses -v- YTD Actual (Refer Note 2)

Budget 2018-19

Actual 2018-19

0

200

400

600

800

1,000

1,200

1,400


Am

ou

nt

$ (

'00

0s)

Month ending

Budget Capital Revenue -v- Actual (Refer Note 2)

Budget 2018-19

Actual 2018-19

0

500

1,000

1,500

2,000

2,500

3,000


Am

ou

nt

$ (

'00

0s)

Month ending

Budget Capital Expenses -v- Actual (Refer Note 2)

Budget 2018-19

Actual 2018-19

Page 3

Var. $

(b)-(a)

Var. %

(b)-(a)/(a) Var.

Note

$ $ $ $ %

Opening Funding Surplus (Deficit) 3 2,244,178 2,244,178 2,244,178 -

Revenue from Operating Activities

Governance 10,000 4,165 18,466 14,301 343.36%

General Purpose Funding - Rates 10 371,465 370,065 366,813 (3,252) (0.88%)

General Purpose Funding - Other 1,300,977 653,122 722,280 69,158 10.59% p

Law, Order and Public Safety 183,331 88,420 104,116 15,696 17.75%

Health 1,000 415 - (415) (100.00%)

CRC, Education and Welfare 132,100 62,280 87,836 25,556 41.03% p

Housing - - - -

Community Amenities 4,200 4,200 3,960 (240) (5.71%)

Recreation and Culture 14,050 3,600 4,810 1,210 33.62%

Transport 20,939,692 8,558,222 4,009,129 (4,549,093) (53.15%) q

Economic Services (12,572) 40,590 101,337 60,747 149.66% p

Other Property and Services 64,200 26,745 22,013 (4,732) (17.69%)

23,008,443 9,811,824 5,440,761

Expenditure from Operating Activities

Governance (489,146) (267,667) (232,226) 35,441 13.24% p

General Purpose Funding (281,765) (120,175) (84,620) 35,555 29.59% p

Law, Order and Public Safety (416,562) (176,030) (185,161) (9,131) (5.19%)

Health (20,050) (8,340) (7,003) 1,337 16.03%

CRC, Education and Welfare (272,722) (109,900) (104,865) 5,035 4.58%

Housing (360,160) (159,228) (138,491) 20,737 13.02%

Community Amenities (104,426) (43,747) (49,175) (5,428) (12.41%)

Recreation and Culture (247,308) (106,609) (110,442) (3,833) (3.60%)

Transport (23,491,118) (8,726,808) (7,031,213) 1,695,595 19.43% p

Economic Services (400,043) (178,033) (156,240) 21,793 12.24%

Other Property and Services (58,186) (5,221) 20,278 25,499 488.39% p

(26,141,486) (9,901,758) (8,079,159)

Operating Activities excluded from Budget

Add back Depreciation 2,326,141 970,355 975,538 5,183 0.53%

Adjust (Profit)/Loss on Asset Disposal 8 60,864 - 5,169 5,169

Adjust Movement Deferred Pensioner Rates - - - -Adjust Movement in Non-Current Staff Leave

Provisions 16,085 691 654 (37) (5.32%)

Amount attributable to Operating Activities (729,953) 881,112 (1,657,037)

Investing ActivitiesNon-operating Grants, Subsidies and

Contributions 12 1,246,495 109,275 578,279 469,004 429.20% p

Proceeds from Disposal of Assets 8 45,288 - 24,272 24,272

Land and Buildings 9 (30,000) (12,500) (8,478) 4,022 32.17%

Plant and Equipment 9 (356,000) (311,000) (185,015) 125,985 40.51% p

Furniture and Equipment 9 (4,700) (4,700) - 4,700 100.00%

Infrastructure Assets - Roads 9 (2,093,065) (987,899) (695,338) 292,561 29.61% p

Infrastructure Assets - Other 9 (124,876) (69,535) (42,848) 26,687 38.38% p

Amount attributable to Investing Activities (1,316,858) (1,276,359) (329,128)

Financing Activities

Proceeds from New Debentures - - - -

Transfer to Reserves 7 (265,806) (12,025) (11,385) 640 (5.32%)

Repayment of Debentures 11 (70,691) (34,984) (34,984) - 0.00%

Transfer from Reserves 7 247,820 172,820 172,820 0 0.00%

Amount attributable to Financing Activities (88,677) 125,811 126,450

Closing Funding Surplus(Deficit) 3 108,690 1,974,741 384,463 (1,590,278) (80.53%) q

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.

Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and Notes.


STATEMENT OF FINANCIAL ACTIVITY

(Statutory Reporting Program)


YTD

Budget

(a)

YTD

Actual

(b)

Annual

Budget

Page 4

Var. $

(b)-(a)

Var. %

(b)-(a)/(a) Var.

Note

$ $ $ $ %

Opening Funding Surplus (Deficit) 3 2,244,178 2,244,178 2,244,178 -

Revenue from Operating Activities

Rates 10 371,465 370,065 365,307 (4,758) (1.29%)

Operating Grants, Subsidies and

Contributions 12 19,585,749 8,472,344 4,689,257 (3,783,087) (44.65%) q

Fees and Charges 32,290 19,235 27,203 7,968 41.42%

Interest Earnings 48,832 18,275 19,543 1,268 6.94%

Other Revenue 2,970,107 931,905 339,270 (592,635) (63.59%) q

Profit on Disposal of Assets 8 - - 182 182

23,008,443 9,811,824 5,440,761

Expenditure from Operating Activities

Employee Costs (1,008,684) (510,151) (474,171) 35,980 7.05% p

Materials and Contracts (22,058,147) (7,975,940) (6,270,470) 1,705,470 21.38% p

Utility Charges (113,050) (59,510) (45,849) 13,661 22.96%

Depreciation on Non-Current Assets (2,326,141) (970,355) (975,538) (5,183) (0.53%)

Interest Expenses (169,618) (76,076) (40,493) 35,583 46.77% p

Insurance Expenses (216,371) (216,361) (225,992) (9,631) (4.45%)

Other Expenditure (188,611) (93,365) (41,297) 52,068 55.77% p

Loss on Disposal of Assets 8 (60,864) - (5,351) (5,351)

(26,141,486) (9,901,758) (8,079,160)

Operating Activities excluded from Budget

Add back Depreciation 2,326,141 970,355 975,538 5,183 0.53%

Adjust (Profit)/Loss on Asset Disposal 8 60,864 - 5,169 5,169

Adjust Movement Deferred Pensioner Rates - - - -Adjust Movement in Non-Current Staff Leave

Provisions 16,085 691 654 (37) (5.32%)

Amount attributable to Operating Activities (729,953) 881,112 (1,657,038)

Investing Activities

Grants, Subsidies and Contributions 12 1,246,495 109,275 578,279 469,004 429.20% p

Proceeds from Disposal of Assets 8 45,288 - 24,272 24,272

Land and Buildings 9 (30,000) (12,500) (8,478) 4,022 32.17%

Plant and Equipment 9 (356,000) (311,000) (185,015) 125,985 40.51% p

Furniture and Equipment 9 (4,700) (4,700) 0 4,700 100.00%

Infrastructure Assets - Roads 9 (2,093,065) (987,899) (695,338) 292,562 29.61% p

Infrastructure Assets - Other 9 (124,876) (69,535) (42,848) 26,687 38.38% p

Amount attributable to Investing Activities (1,316,858) (1,276,359) (329,128)

Financing Activities

Transfer from Reserves 7 247,820 172,820 172,820 0 0.00%

Proceeds from New Debentures - - - -

Repayment of Debentures 11 (70,691) (34,984) (34,984) - 0.00%

Transfer to Reserves 7 (265,806) (12,025) (11,385) 640 5.32%

Amount attributable to Financing Activities (88,677) 125,811 126,450

Closing Funding Surplus (Deficit) 3 108,690 1,974,741 384,463 (1,590,279) (80.53%) q

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.

Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and Notes.


STATEMENT OF FINANCIAL ACTIVITY

(By Nature or Type)


Annual

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Page 5

Capital Acquisitions

Note

YTD Actual

New /Upgrade

YTD Actual

(Renewal

Expenditure) Annual Budget YTD Budget

YTD Actual

Total Variance

(a) (b) (d) (c) = (a)+(b) (d) - (c)

$ $ $ $ $ $

Land and Buildings 9 - 8,478 30,000 12,500 8,478 (21,522)

Plant and Equipment 9 134,938 50,077 356,000 311,000 185,015 (170,985)

Furniture and Equipment 9 - - 4,700 4,700 - (4,700)

Infrastructure Assets - Roads 9 49,156 646,181 2,093,065 987,899 695,338 (1,397,727)

Infrastructure Assets - Other 9 19,620 23,228 124,876 69,535 42,848 (82,028)

Capital Expenditure Totals 203,714 727,965 2,608,641 1,385,634 931,679 (1,676,962)

Capital Acquisitions funded by:

Capital Grants and Contributions 1,246,495 109,275 578,279

Borrowings - - -

Other (Disposals & C/Fwd) 45,288 - 24,272

Council Contribution - Cash Backed Reserves

Council Contribution - Operations 1,316,858 1,276,359 329,128

Capital Funding Total 2,608,641 1,385,634 931,679


STATEMENT OF CAPITAL ACQUISITIONS AND CAPITAL FUNDING


Page 6

Note 1: Significant Accounting Policies

(a) Basis of Accounting


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


(b) The Local Government Reporting Entity

All Funds through which the Council controls resources to carry on its functions have been included in this

statement. In the process of reporting on the local government as a single unit, all transactions and

balances between those funds (for example, loans and transfers between Funds) have been eliminated. All

monies held in the Trust Fund are excluded from the statement, but a separate statement of those monies

appears at Note 13.

(c) Rounding Off Figures

All figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other Contributions

This statement comprises a special purpose financial report which has been prepared in accordance with

Australian Accounting Standards (as they apply to local governments and not-for-profit entities), Australian

Accounting Interpretations, other authoritative pronouncements of the Australian Accounting Standards

Board, the Local Government Act 1995 and accompanying regulations. Material accounting policies which

have been adopted in the preparation of this statement are presented below and have been consistently

applied unless stated otherwise. Except for cash flow and rate setting information, the report has also been

prepared on the accrual basis and is based on historical costs, modified, where applicable, by the

measurement at fair value of selected non-current assets, financial assets and liabilities.

Critical Accounting Estimates

The preparation of a financial report in conformity with Australian Accounting Standards requires

management to make judgements, estimates and assumptions that effect the application of policies and

reported amounts of assets and liabilities, income and expenses. The estimates and associated assumptions

are based on historical experience and various other factors that are believed to be reasonable under the

circumstances; the results of which form the basis of making the judgements about carrying values of

assets and liabilities that are not readily apparent from other sources. Actual results may differ from these

estimates.

Rates, grants, donations and other contributions are recognised as revenues when the local government

obtains control over the assets comprising the contributions. Control over assets acquired from rates is

obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services Tax

Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST

incurred is not recoverable from the Australian Taxation Office (ATO). Receivables and payables are stated

inclusive of GST receivable or payable. The net amount of GST recoverable from, or payable to, the ATO is

included with receivables or payables in the statement of financial position. Cash flows are presented on a

gross basis. The GST components of cash flows arising from investing or financing activities which are

recoverable from, or payable to, the ATO are presented as operating cash flows.

(f) Cash and Cash Equivalents

Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks

and other short term highly liquid investments that are readily convertible to known amounts of cash and

which are subject to an insignificant risk of changes in value and bank overdrafts. Bank overdrafts are

reported as short term borrowings in current liabilities in the statement of financial position.

Page 7





Land held for development and sale is valued at the lower of cost and net realisable value. Cost includes

the cost of acquisition, development, borrowing costs and holding costs until completion of development.

Finance costs and holding charges incurred after development is completed are expensed. Gains and losses

are recognised in profit or loss at the time of signing an unconditional contract of sale if significant risks and

rewards, and effective control over the land, are passed on to the buyer at this point. Land held for sale is

classified as current except where it is held as non-current based on Council’s intentions to release for sale.

(i) Fixed Assets

All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as

consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal

consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets

constructed by the local government includes the cost of all materials used in the construction, direct

labour on the project and an appropriate proportion of variable and fixed overhead. Certain asset classes

may be revalued on a regular basis such that the carrying values are not materially different from fair value.

Assets carried at fair value are to be revalued with sufficient regularity to ensure the carrying amount does

not differ materially from that determined using fair value at reporting date.

Land Held for Resale

(g) Trade and Other Receivables

Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and

other amounts due from third parties for goods sold and services performed in the ordinary course of

business.

Receivables expected to be collected within 12 months of the end of the reporting period are classified as

current assets. All other receivables are classified as non-current assets. Collectability of trade and other

receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when

identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be

collectible.

(h) Inventories

General

Inventories are measured at the lower of cost and net realisable value. Net realisable value is the estimated

selling price in the ordinary course of business less the estimated costs of completion and the estimated

costs necessary to make the sale.

Page 8





Asset Years

Buildings 30 to 50 years

Furniture and Equipment 4 to 10 years

Plant and Equipment 5 to 15 years

Sealed roads and streets

formation not depreciated

pavement 50 years

seal

bituminous seals 20 years

asphalt surfaces 25 years

Gravel Roads

formation

pavement 50 years

gravel sheet 12 years

Formed roads

formation not depreciated

pavement 50 years

Killili Bridge 100 years

Footpaths - slab 20 years

Sewerage Piping 100 years

Water Supply Piping and Drainage Systems 75 years

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting period.

Major depreciation rates and periods are:

(k) Trade and Other Payables

The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to

be settled within 12 months represents the amount the Shire has a present obligation to pay resulting from

employees services provided to balance date. The provision has been calculated at nominal amounts

based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)

The liability for long service leave is recognised in the provision for employee benefits and measured as the

present value of expected future payments to be made in respect of services provided by employees up to

the reporting date using the project unit credit method. Consideration is given to expected future wage

and salary levels, experience of employee departures and periods of service. Expected future payments are

discounted using market yields at the reporting date on national government bonds with terms to

maturity and currency that match as closely as possible, the estimated future cash outflows. Where the

Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is

recognised as a current liability.

Trade and other payables represent liabilities for goods and services provided to the Council prior to the

end of the financial year that are unpaid and arise when the Council becomes obliged to make future

payments in respect of the purchase of these goods and services. The amounts are unsecured, are

recognised as a current liability and are normally paid within 30 days of recognition.

(l) Employee Benefits

The provisions for employee benefits relates to amounts expected to be paid for long service leave, annual

leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)

(j) Depreciation of Non-Current Assets

All non-current assets having a limited useful life are systematically depreciated over their useful lives in a

manner which reflects the consumption of the future economic benefits embodied in those assets.

Page 9





(m) Interest-bearing Loans and Borrowings

All loans and borrowings are initially recognised at the fair value of the consideration received less directly

attributable transaction costs. After initial recognition, interest-bearing loans and borrowings are

subsequently measured at amortised cost using the effective interest method. Fees paid on the

establishment of loan facilities that are yield related are included as part of the carrying amount of the

loans and borrowings.

In the determination of whether an asset or liability is current or non-current, consideration is given to the

time when each asset or liability is expected to be settled. The asset or liability is classified as current if it is

expected to be settled within the next 12 months, being the Council's operational cycle. In the case of

liabilities where Council does not have the unconditional right to defer settlement beyond 12 months, such

as vested long service leave, the liability is classified as current even if not expected to be settled within the

next 12 months. Inventories held for trading are classified as current even if not expected to be realised in

the next 12 months except for land held for resale where it is held as non current based on Council's

intentions to release for sale.

(p) Nature or Type Classifications

Rates

All rates levied under the Local Government Act 1995 . Includes general, differential, specific area rates,

minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude administration

fees, interest on instalments, interest on arrears and service charges.

Operating Grants, Subsidies and Contributions

Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defer

settlement of the liability for at least 12 months after the balance sheet date.

Borrowing Costs

Borrowing costs are recognised as an expense when incurred except where they are directly attributable to

the acquisition, construction or production of a qualifying asset. Where this is the case, they are

capitalised as part of the cost of the particular asset.

(n) Provisions

Provisions are recognised when: The council has a present legal or constructive obligation as a result of

past events; it is more likely than not that an outflow of resources will be required to settle the obligation;

and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in

settlement is determined by considering the class of obligations as a whole. A provision is recognised even

if the likelihood of an outflow with respect to any one of item included in the same class of obligations may

be small.

(o) Current and Non-Current Classification

Non-Operating Grants, Subsidies and Contributions

Amounts received specifically for the acquisition, construction of new or the upgrading of non-current

assets paid to a local government, irrespective of whether these amounts are received as capital grants,

subsidies, contributions or donations.

Page 10





Fees and Charges

Revenues (other than service charges) from the use of facilities and charges made for local government

services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods

or information, fines, penalties and administration fees.

Service Charges

Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the

Local Government (Financial Management) Regulations 1996 identifies these as television and radio

broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal

charges. Interest and other items of a similar nature received from bank and investment accounts, interest

on rate instalments, interest on rate arrears and interest on debtors.

Interest Earnings

Interest and other items of a similar nature received from bank and investment accounts, interest on rate

instalments, interest on rate arrears and interest on debtors.

Profit on Asset Disposal

Profit on the disposal of assets including gains on the disposal of long term investments. Losses are

disclosed under the expenditure classifications.

Utilities (Gas, Electricity, Water, etc.)

Expenditures made to the respective agencies for the provision of power, gas or water. Exclude

expenditures incurred for the reinstatement of roadwork on behalf of these agencies.

Insurance

All insurance other than worker's compensation and health benefit insurance included as a cost of

employment.

Loss on Asset Disposal

Loss on the disposal of fixed assets.

Other Revenue / Income

Other revenue, which can not be classified under the above headings, includes dividends, discounts,

rebates etc.

Employee Costs

All costs associate with the employment of person such as salaries, wages, allowances, benefits such as

vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses,

worker's compensation insurance, training costs, conferences, safety expenses, medical examinations,

fringe benefit tax, etc.

Materials and Contracts

All expenditures on materials, supplies and contracts not classified under other headings. These include

supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication

expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases,

postage and freight etc. Local governments may wish to disclose more detail such as contract services,

consultancy, information technology, rental or lease expenditures.

Depreciation on Non-current Assets

Depreciation expense raised on all classes of assets.

Page 11





Collation of Works employment and Plant Operation Expenses for reallocation to specific projects.

Construction and maintenance of roads, drainage works, footpaths, parking facilities and traffic signs.

Maintenance of an aerodrome and cleaning of streets.

ECONOMIC SERVICES

Tourism, pest control services and implementation of building controls.

OTHER PROPERTY AND SERVICES

Rubbish collection services, operation of tip, noise control, administration of the town planning scheme.

RECREATION AND CULTURE

Maintenance of a hall, recreation centre, oval, various reserves, parks and gardens and operation of a

Council library. Includes operations of the Tourism Precinct.

TRANSPORT

HOUSING

Maintenance of staff accommodation.

COMMUNITY AMENITIES

EDUCATION AND WELFARE

Members expenses or "Governance Costs" are an additional cost burden of local government which are not

incurred by other organisations. In addition there are some administrative costs relating to tasks to assist

Councillors and, in a general sense, ratepayers.

Includes revenue from the raising of rates and from Government Financial Assistance Grants.

Includes operations of the Community Resource Centre and the Pavilion.

Monitoring and control of health standards within the community.

Council operations as disclosed in these financial statements encompass the following service orientated

activities/programs.

GOVERNANCE

(q) Program Classifications (Function/Activity)

GENERAL PURPOSE FUNDING

HEALTH

LAW, ORDER, PUBLIC SAFETY

Supervision of various local laws, fire prevention and animal control including Dogging.

Interest Expenses

Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft

accommodation and refinancing expenses.

Other Expenditure

Statutory fees, taxes, provision for bad debts, member's fees or State taxes. Donations and subsidies made

to community groups.

Page 12

30/11/2018

Note 2: Explanation of Material Variances

Budget to Budget to Components

YTD YTD Actual YTD Actual YTD of Variance

Actual Budget

Favourable/

(Unfavourable)

Favourable/

(Unfavourable)$ $ % $ $

Operating Revenues/SourcesGeneral Purpose Funding 1,089,094 1,023,187 6% 65,907 71,115 General FAGS grants ahead of budget.

(3,963) Minor rating changes/interims etc

(1,543)Debt collection recouups timing. Will be raised as incurred.

298 Minor items.

Governance 18,466 4,165 343% 14,301 14,301 Sundry income tracking ahead of budget - LGIS insurance

claims. Possible reallocation to be determined at budget

review with RSM.

Law, Order, Public Safety 104,116 88,420 18% 15,696 6,250 Timing - NRM Mesquite income received early.

7,500 Extra CRBA dogging income received.

1,670 Fire truck costs for 2016/17 and 2017/18 reimbursed by

DFES.

276 Minor items.

Health 0 415 (100%) (415) (415) Minor items.

Education and Welfare 87,836 62,280 41% 25,556 24,000 Timing - Portion of CRC operating grant received early.

1,556 Minor items.

Housing 0 0 0% 0 0

Community Amenities 3,960 4,200 0% (240) (240) Minor items.

Recreation and Culture 4,810 3,600 34% 1,210 1,435 Income from Education department for 50% oval contribution

tracking above budget.

(225) Minor items.

Transport 4,009,129 8,558,222 (53%) (4,549,093) (3,916,877) WANDRRA timing of recoups.

(650,000) Hastings reimbursements timing issue as works delayed

while negotiations over terms and security occur.

29,386 FAGS roads grants ahead of budget

(11,784) Income from provate works tracking below budget.

182 Minor items.

SHIRE OF UPPER GASCOYNEAnalysis of Budget vs. Actual Variances (Operating Revenues and Expenses)

For the period 1 July 2018 to 30 November 2018

30 November 2018

Page 13

30/11/2018




Actual Budget

Favourable/

(Unfavourable)

Favourable/




30 November 2018

Economic Services 101,337 40,590 150% 60,747 9,254 Building licence revenue for Hasting camp - unbudgeted.

19,375 TP rental income raised per old lease. To be written off as

part of settlement deed with transfer.

33,365 TP insurance proceeds from previous storm damage. Timing

slightly ahead of budget but will moderate.

(1,247) Minor items.

Other Property and Services 22,013 26,745 (18%) (4,732) (4,317) Fuel rebates tracking under budget.

(415) Minor items.

Total Revenues/Sources 5,440,761 9,811,824 (45%) (4,371,063)

(Expenses)/(Applications)General Purpose Funding (84,620) (120,175) 30% 35,555 23,242 Interest on overdraft tracking under budget.

9,623 EOY 17/18 accrual adjustment for WATC loans.

5,364 Debt collection costs still be incurred.

(2,674) Minor items

Governance (232,226) (267,667) 13% 35,441 25,699 Overhead cost pool timing differences.

8,366 Timing issue - Council allowences processed after RSM

coimmenced report by extracting required data. Normally not

an issue but done early because of reduced timeframe

between Nov & Dec meetings.

1,375 Minor items

Law, Order, Public Safety (185,161) (176,030) (5%) (9,131) (35,750) Dogging program timing differences.

17,386 Mesquite expenses to bereceived.

5,415 CESM contributions to be made.

3,165 No fire control expenses incurred.

652 Minor items

Health (7,003) (8,340) 16% 1,337 3,670 Timing - EHO costs delayed as he visited later than normal.

(1,611) Commnity medical expenses above budget.

(722) Minor items.

Education and Welfare (104,865) (109,900) 5% 5,035 5,035 Minor items

Page 14

30/11/2018




Actual Budget

Favourable/

(Unfavourable)

Favourable/




30 November 2018

Housing (138,491) (159,228) 13% 20,737 3,815 Staff housing utilities tracking under budget but should rise

over summer.

15,150 Staff housing repairs & Maintenance tracking under budget.

1,772 Minor items.

Community Amenities (49,175) (43,747) (12%) (5,428) (1,828) Rubbish collection tracking above budget.

(2,641) Public toilet costs tracking above budget.

(958) Minor items

Recreation & Culture (110,442) (106,609) (4%) (3,833) 4,262 Pavillion costs tracking under budget.

(4,176) Oval maintenance tracking above budget.

(2,253) Parks and gardens tracking above budget.


Transport (7,031,213) (8,726,808) 19% 1,695,595 1,609,009 WANDRRA Timing differences.

30,557 Country road maintenance tracking under budget.

5,622 Street maintenace tracking under budget.

9,710 Depot operating costs tracking under budget.

9,580 Bore expenses tracking under at cut off but likely to

moderate as programe continues.

20,449 Hastings expenses incurred tracking under budget due to

invoices not received when data extacted for report

processing.

6,284 Private works tracking under budget.

3,721 Grid maintenance tracking under budget.

663 Minor items.

Economic Services (156,240) (178,033) 12% 21,793 (2,903) Sundry tourism promotion timing issue. Total expenses

remain under full year allocation.

20,000 Kennedy Loop Tourist trail expenses not incurred.

10,415 GJ/Meeka seal studies to be incurred.

6,090 Tourism precinct repairs tracking under budget.

(10,148) Timing issue land sale expenses.


Other Property and Services 20,278 (5,221) 41% 25,499 25,499 Activity based costing pool differences - timing.

Total Expenses/Applications (8,079,159) (9,901,758) 18% 1,822,599

Page 15

Note 3: Net Current Funding Position

Current

Last Years

Closing

This Time Last

Year

Item Note 30 Nov 2018 30 Jun 2018 30 Nov 2017

$ $ $

Current Assets

Cash Unrestricted 4 1,720,393 2,405,265 2,599,700

Cash Restricted 4 1,356,369 1,517,804 1,317,026

Receivables - Rates 6 87,865 38,943

Receivables - Other 6 350,000 2,176,639 937,603

Interest / ATO Receivable / Trust 204,542 1,284

Provision for Doubtful Debts 6 (59,282) (59,282)

Accrued Income - -

Inventories 101,428 99,799 95,784

3,761,315 6,180,452 4,950,113

Less: Current Liabilities

Sundry Creditors (134,774) (610,193)

Suspense Accounts (973) -

GST Payable (11,218) -

PAYG Withholding Tax (25,518) -

Deposits and Bonds (19,116) (65,327)

Accrued Expenses - (12,729)

Accrued Salaries & Wages (15,234) (13,423)

Loan Liability (35,706) (70,691)

Overdraft (1,717,676) (1,620,168)

Total Payables (1,960,215) (2,392,531) (2,327,206)

Provisions (171,861) (171,861)

Total Payables and Provisions (2,132,076) (2,564,392) (2,327,206)

Less: Cash Reserves 7 (1,356,369) (1,517,804) (1,317,026)

Less: Land held for Resale (12,000) (12,000) (12,000)

Add: Loan Principal secured by Floating Charge 35,706 70,691 34,278

Add: Cash Backed Current Leave Reserve 87,886 87,231 82,476

Net Current Funding Position 384,463 2,244,178 1,410,635

Comments - Net Current Funding Position

2017 values disclosed as per breakdown provided by previous accountant




Positive=Surplus (Negative=Deficit)

-1,000

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000


Am

ou

nt

$ (

'00

0s)

Note 3 - Liquidity Over the Year

2016-17

2017-18

2018-19

Page 16

Note 4: Cash and Investments

Total Interest Maturity

Unrestricted Restricted Trust Amount Institution Rate Date

$ $ $ $

(a) Cash Deposits

Cash on Hand 900 900 N/A N/A

Municipal Fund 248,312 248,312 CBA 0.25% N/A

SUG River Bridge 37,638 37,638 CBA 1.00% N/A

Online Saver 1,433,544 1,433,544 CBA 1.00% N/A

SUG Reserve Account (At Call) 328,917 328,917 CBA 1.40% N/A

SUG Trust Fund 82,228 82,228 CBA 0.50% N/A

WANDRRA Overdraft (1,717,676) (1,717,676) CBA N/A

(b) Term Deposits

Fixed Term Deposit 126,710 126,710 CBA 1.90% 17-Dec-18



Fixed Term Deposit 309,145 309,145 CBA 2.31% 07-Jan-19

Total 2,718 1,356,369 82,228 1,441,315

Comments/Notes - Investments

SUG Reserve Account (At Call) - Interest Frequency is Quarterly




Page 17

Note 5: Budget Amendments

Amendments to original budget since budget adoption. Surplus/(Deficit)

GL Code Description Council Resolution Classification

Non-cash

Adjustment

Increase in

Available Cash

Decrease in

Available Cash

Amended Budget

Running Balance

$ $ $ $

Budget Adoption Opening Surplus(Deficit)

Adjustment to 1 July Opening Surplus -

122921 Main Roads Regional Road Group Decision 05092018 Operating Revenue 85,191 85,191

122908 Pimbee Road RRG Grant 2 Decision 05092018 Operating Expenses 70,500 155,691

130105 Tourist Information Bays Decision 06092018 Operating Expenses 61,139 216,830

91026 Staff Housing Repairs and Maintenance Decision 06092018 Operating Expenses (55,000) 161,830

84142 CRC Community Events (Shire Labour) Decision 06092018 Operating Expenses (6,139) 155,691

122908 RRG Grant 2 - Pimbee Road Resheeting Decision 05102018 Operating Revenue (47,000) 108,691

121535 Hastings Reimbursements Decision 06102018 Operating Revenue 200,000 308,691

121530 Hastings Expenses GEN Decision 06102018 Operating Expenses (200,000) 108,691

121535 Hastings Reimbursements Decision 09102018 Operating Revenue 2,600,000 2,708,691

121530 Hastings Expenses GEN Decision 09102018 Operating Revenue (2,600,000) 108,691

232605 Airport Reserve Decision 09112018 Capital Revenue 22,820 131,511

126010 Airstrip Operating Costs Decision 09112018 Operating Expenses (22,820) 108,691

012284 Road Construction (Coor De Wandy Creek Crossing) Decision 20112018 Capital Expense (150,000) (41,309)

232602 Works Reserve Decision 20112018 Capital Revenue 60,000 18,691

232603 Economic Development Reserve Decision 20112018 Capital Revenue 90,000 108,691

0 3,189,650 (3,080,959)




Page 18

Note 6: Receivables

Receivables - Rates Receivable

30 Nov 2018 Receivables - General Current 30 Days 60 Days 90+ Days Total

$ $ $ $ $ $

Opening Arrears Previous Years 38,943 Receivables - General 262,253 4,607 11,123 72,017 350,000

Total Receivables General Outstanding 350,000

Levied this Year 366,102 Amounts shown above include GST (where applicable)

Interest Outstanding 8,374

Legal Charge 9,477

Commercial Rubbish Charge -

Domestic Rubbish Charge 275

ESL Penalty Interest 175

Emergency Levy 2,610

Less Collections to Date (338,090)

Equals Current Outstanding 87,865

Net Rates Collectable 87,865

% Collected 83%

Comments/Notes - Receivables Rates Comments/Notes - Receivables General




Current

75%

30 Days

1%60 Days

3%

90+ Days

21%

Note 6 - Accounts Receivable (non-rates)

Current

30 Days

60 Days

90+ Days

-20%

0%

20%

40%

60%

80%

100%

120%


Pe

rce

nta

ge

Co

llect

ed

(%

)

Note 6 - Rates Receivable

2017-18 YTD % 2016-17 YTD % 2018-19 YTD %

Page 19

Note 7: Cash Backed Reserve

Name Opening Balance

Budget

Interest

Earned

Actual

Interest

Earned

Budget

Transfers In

(+)

Actual

Transfers In

(+)

Budget

Transfers Out

(-)

Actual

Transfers Out

(-)

Budget

Closing

Balance

Actual YTD Closing

Balance

$ $ $ $ $ $ $ $ $

Employee Leave Reserve 87,231 691 654 - - - - 87,922 87,886

Plant Replacement Reserve 434,806 3,445 3,262 - - - - 438,251 438,068

Airport Reserve 62,371 494 468 - - (22,820) (22,820) 40,045 40,019

Tourism Precinct Reserve 367,897 2,915 2,760 - - - - 370,812 370,657

Works Reserve 72,456 574 448 - - (60,000) (60,000) 13,030 12,905

Building Reserve 53,042 420 493 - - - - 53,462 53,535

Economic Development Reserve 345,000 2,733 2,588 - - (90,000) (90,000) 257,733 257,588

Roads Flood Damage Reserve 75,000 594 563 - - - - 75,594 75,563

Bridge Maintenance Reserve 20,000 158 150 - - - 20,158 20,150

1,517,804 12,025 11,385 - - (172,820) (172,820) 1,357,009 1,356,369




- 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000

Employee Leave Reserve

Plant Replacement Reserve

Airport Reserve

Tourism Precinct Reserve

Works Reserve

Building Reserve

Economic Development Reserve

Roads Flood Damage Reserve

Bridge Maintenance Reserve

Year To Date Reserve Balance to End of Year Estimate

Actual YTD Closing Balance

Budget Closing Balance

Page 20

Note 8: Disposal of Assets

Asset

Number Asset Description

Net Book

Value Proceeds Profit (Loss)

Net Book

Value Proceeds Profit (Loss)

$ $ $ $ $ $ $ $

Plant & Equipment

10208 Utility (Mazda) BT50 4WD (GU31) 29,442 22,727 - (6,714) 30,000 25,000 - (5,000)

P75 Steig Tractor - - - - 18,557 - - (18,557)

P54 HT Camp Trailer (GU983) - - - - 22,595 - - (22,595)

Land - - - - - - - -

Sale of Housing Blocks - 1,363 - 1,363 35,000 20,288 - (14,712)

29,442 24,090 - (5,351) 106,152 45,288 - (60,864)




YTD Actual Annual Budget

Page 21

Note 9: Capital Acquisitions

Assets Account New/Upgrade Renewal Total YTD

Annual

Budget YTD Budget YTD Variance

Level of completion indicator, please see table below for further detail $ $ $ $ $ $

Buildings

Housing

Landscaping Lots 23 & 52 - 8,478 8,478 30,000 12,500 4,022

Housing Total - 8,478 8,478 30,000 12,500 4,022

Land and Buildings Total - 8,478 8,478 30,000 12,500 4,022

Plant & Equipment

Transport

Tractor 88,456 - 88,456 90,000 90,000 1,544

Camp Trailer 7,130 - 7,130 50,000 50,000 42,870

New Float - - - 45,000 - -

New Gensets P53 & P50 (x 2) 25,552 - 25,552 28,000 28,000 2,448

Water Wheel - Bore Boss - - - 70,000 70,000 70,000

4" Pump 7,897 - 7,897 7,000 7,000 (897)

Bore Pump Lifting Frame 5,903 - 5,903 - - (5,903)

Air Compressor - - - 8,000 8,000 8,000

2016 BT50 Mazda GU31 - 50,077 50,077 58,000 58,000 7,923

Transport Total 134,938 50,077.00 185,015 356,000 311,000 125,985

Plant & Equipment Total 134,938 50,077.00 185,015 356,000 311,000 125,985

Furniture & Office Equip.

Governance

Digital Projector and Screen - - - 1,900 1,900 1,900

Air Conditioner (Relocate) - - - 1,900 1,900 1,900

New Chairs - - - 900 900 900

Governance Total - - - 4,700 4,700 4,700

Furniture & Office Equip. Total - - - 4,700 4,700 4,700

YTD Actual Budget




Page 22

Note 9: Capital Acquisitions

Assets Account New/Upgrade Renewal Total YTD

Annual

Budget YTD Budget YTD Variance

Level of completion indicator, please see table below for further detail $ $ $ $ $ $

YTD Actual Budget




Roads

Transport

Cobra Dairy Creek - - - 30,000 - -

Landor Meekatharra Bulladoo Creek - 19,623 19,623 26,000 10,830 (8,793)

Cement Stabilisation - 49,955 49,955 50,000 50,000 45

Coor De Wandy Creek Crossing - - - 150,000 - -

Pimbee Road RRG Grant 2 - 164,462 164,462 369,762 246,508 82,046

Reseals RRG Grant 1 - 23,631 23,631 445,500 185,615 161,984

Ullawarra Road R2R - 1,904 1,904 456,843 - (1,904)

Grids - 382 382 72,000 72,000 71,618

Signage 18/19 49,156 - 49,156 110,000 39,988 (9,168)

Woodlands Road CRFS Grant - 386,225 386,225 382,960 382,958 (3,267)

Transport Total 49,156 646,181 695,338 2,093,065 987,899 292,562

Infrastructure - Roads Total 49,156 646,181 695,338 2,093,065 987,899 292,562

Other Infrastructure

Recreation & Culture

War Memorial - 11,458 11,458 19,350 8,065 (3,393)

Old Caravan Park Redevelopment - 2,646 2,646 30,926 12,885 10,239

Shade Structure at Recreation Dongers 19,620 - 19,620 30,000 30,000 10,380

Recreation & Culture Total 19,620 14,104 33,723 80,276 50,950 17,227

Economic Services

Water Provision for Tourism Precinct - 8,250 8,250 44,000 18,335 10,085

Town Water Retic Project - 875 875 600 250 (625)

Economic Services Total - 9,125 9,125 44,600 18,585 9,460

Infrastructure - Other Total 19,620 23,228 42,848 124,876 69,535 26,687

Capital Expenditure Total 203,714 727,965 931,679 2,608,641 1,385,634 453,955

Level of Completion Indicators0%20%40%60%80%100%Over 100%

- Percentage is YTD Actual to Annual Budget

- Expenditure over budget is highlighted in red

Page 23

Note 10: Rating Information

Number

of Rateable Rate Interim Back Total Rate Interim Back Total

Rate in Properties Value Revenue Rates Rates Revenue Revenue Rate Rate Revenue

RATE TYPE $ $ $ $ $ $ $ $ $ $

Differential General Rate

GRV Gascoyne Junction 0.0847 20 151,366 12,821 - - 12,821 12,821 - - 12,821

UV Pastoral 0.0455 26 1,452,139 66,072 - - 66,072 66,072 - - 66,072

UV Mining 0.1393 90 1,821,803 253,777 1,455 131 255,364 258,712 - - 258,712

Sub-Totals 136 3,425,308 332,670 1,455 131 334,257 337,605 - - 337,605

Minimum

Minimum Payment $

GRV Gascoyne Junction 195.00 3 1,045 585 - - 585 780 - - 780

UV Pastoral 400.00 12 23,895 4,800 - - 4,800 4,800 - - 4,800

UV Mining 420.00 63 81,879 26,460 - - 26,460 26,880 - - 26,880

Sub-Totals 78 106,819 31,845 - - 31,845 32,460 - - 32,460

214 3,532,127 364,515 1,455 131 366,102 370,065 - - 370,065

Rates Written Off (795) -

Amount from General Rates 365,307 370,065

Ex-Gratia Rates - 1,400

Back Rates - -

Specified Area Rates - -

Totals 365,307 371,465

Comments - Rating Information




YTD Actual Budget

Page 24

Note 11: Information on Borrowings

(a) Borrowing Repayments

Principal Principal Interest

Repayments Outstanding Repayments

Particulars 01 Jul 2018

New

Loans Actual Budget Actual Budget Actual Budget

$ $ $ $ $ $

Housing

Loan 29 Staff Housing 339,640 15,589 15,589 324,051 324,051 1,262 4,961

Economic Services

Loan 28 WA Treasury Corporation 561,053 19,395 19,395 541,658 541,658 5,225 14,848

Total 900,693 34,984 34,984 865,709 865,709 6,488 19,809-




-

-

Page 25

Note 12: Grants and Contributions

Opening YTD Annual Post

Balance Operating Capital Budget Budget Variations Expected YTD

Program/Details Grant Provider Type (a) (d) (e) (d)+(e) Actual

$ $ $ $ $

General Purpose Funding

Grants Commission FAGS Operating - 1,265,945 - 632,972 1,265,945 1,265,945 704,087

Law, Order and Public Safety

ESL DFES Operating - 2,541 - - 2,541 2,541 (144)

Mesquite Control NRM Operating - 45,000 - 18,750 45,000 45,000 25,000

Dogging Program Dep. of Agriculture Operating - 125,000 - 60,000 125,000 125,000 67,500

Fire Control Costs Reimbursed FESA Operating - 1,000 - - 1,000 1,000 -

Recreation and Culture

War Memorial Lotterywest Non-operating - - 12,272 5,110 12,272 12,272 12,273

Education and Welfare

Community Resource Centre Dep. of Regional Development Operating - 96,000 - 48,000 96,000 96,000 72,000

Music Festival Operating - 10,000 - - 10,000 10,000 -

Transport

Grants Commission FAGS Operating - 384,872 - 192,436 384,872 384,872 221,822

MRWA Direct MRWA Operating - 202,191 - 202,191 202,191 85,191 202,191 202,191

Flood Damage Repairs WANDRRA Operating - 17,500,000 - 7,291,665 17,500,000 17,500,000 3,374,788

Ullawarra Road Road to Recovery Non-operating - - 440,715 - 440,715 440,715 -

Reseals RRG Grant 1 RRG Non-operating - - 297,000 - 297,000 297,000 118,755

Pimbee Road RRG Grant 2 RRG Non-operating - - 246,508 - 246,508 (47,000) 246,508 197,251

Woodlands Road CRFS Grant CRSF Non-operating - - 250,000 104,165 250,000 250,000 250,000

Economic Services

Grant Kennedy Range Loop/Paraburdoo Road GDC Operating - (110,000) - - (110,000) (110,000) -

Other Property & Services

Diesel Rebate ATO Operating - 63,200 - 26,330 63,200 63,200 22,013

Totals - 19,585,749 1,246,495 8,581,619 20,832,244 38,191 20,832,244 5,267,536

Budget




Page 26

Note 13: Trust Fund

Funds held at balance date over which the Shire has no control, and are not included in this

statement, are as follows:

Opening

Balance Amount AmountClosing Balance

Description 01 Jul 2018 Received Paid 30 Nov 2018

$ $ $ $

Community Fund 461 - - 461

Bond - Tourism Precinct 81,767 - - 81,767

82,228 - - 82,228




Page 27

minutes - home - shire of upper gascoyne · 2018-12-14 · 3 | p a g e shire of upper gascoyne...

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