A775983 COUNCIL Meeting Minutes – 8 June 2017 Page 1 of 2

MINUTES

P O Box 747, Gisborne, Ph 867 2049 Fax 867 8076 Email service@gdc.govt.nz Web www.gdc.govt.nz

MEMBERSHIP: Mayor Meng Foon, Deputy Mayor Rehette Stoltz,

Meredith Akuhata-Brown, Bill Burdett, Andy Cranston, Shannon Dowsing, Amber Dunn, Karen Fenn, Larry Foster, Malcolm MacLean, Pat Seymour, Graeme Thomson, Josh Wharehinga, Brian Wilson.

MINUTES of the GISBORNE DISTRICT COUNCIL EXTRAORDINARY MEETING

Held in the Restaurant (upstairs), Gisborne Cosmopolitan Club, 190 Derby Street, Gisborne on 8 June 2017 at 1.10pm. Secretarial note: MOVED by Cr Stoltz, seconded by Cr Fenn

That the meeting start time be deferred from 1pm to 1.10pm.

CARRIED PRESENT: Mayor Meng Foon (Chair), Deputy Mayor Rehette Stoltz, Councillors Meredith Akuhata-Brown, Bill Burdett, Andy Cranston, Shannon Dowsing, Amber Dunn, Karen Fenn, Larry Foster, Malcolm MacLean, Graeme Thomson, Josh Wharehinga and Brian Wilson. IN ATTENDANCE: Chief Executive Nedine Thatcher Swann, Director Community Lifelines David Wilson, Acting Director Environmental Services and Protection Lois Easton, Director Liveable Communities Andrew White, General Manager Tairāwhiti Roads Dave Hadfield, Senior Projects Accountant Pauline Foreman, Democracy & Support Services Manager Heather Kohn and Committee Secretary Helen Barbier.

1. Apologies

Apologies from Cr Seymour.

MOVED by His Worship the Mayor seconded by Cr Stoltz

That the apologies from Cr Seymour be sustained. CARRIED

2. Declaration of Interest There were no interests declared.

3. Leave of Absence

There were no leaves of absence.

4. Acknowledgements and Tributes

There were no acknowledgements or tributes.

5. Extraordinary business

There was no extraordinary business.

6. Notices of Motion

There were no notices of motion.

A775983 COUNCIL Meeting Minutes – 8 June 2017 Page 2 of 2

7. Adjourned business There was no adjourned business.

8. Reports of the Chief Executive and staff

DECISION REPORTS

8.1 17–293 Civil Defence Emergency Amendment Act 2016

MOVED by Cr Dunn, seconded by Cr Dowsing

That the Council

1. Notes the contents of this report and

2. Approves the appointment of John Clarke as Recovery Manager and Heather Kohn as Alternate Recovery Manager and

3. Appoints the Mayor, or if they are absent or unavailable, the Deputy Mayor or, if they are both unavailable, then one of the Committee Chairs to sign a local transition period.

CARRIED

9. Public Excluded Business

Secretarial Note: These minutes included a public excluded section. They have been separated for receipt in Section 9 Public Excluded Business of Council.

RE-ADMITTANCE OF THE PUBLIC

MOVED by His Worship the Mayor, seconded by Cr Stoltz

That the Council:

1. re-admits the public. CARRIED

There being no further business, the meeting concluded at 1.20 pm. Meng Foon Mayor