minutes - co.hinds.ms.us 2, 2018.pdf · minutes be it remembered that on the 2nd day of july 2018,...

July 2, 2018

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MINUTES

BE IT remembered that on the 2nd day of July 2018, at 9:00 A.M., the Board of

Supervisors of Hinds County met in the Chancery Court Building, Board of Supervisors’

Room, Jackson, Mississippi; pursuant to the provisions of Mississippi Code 1972,

Annotated, Section 19-3-13 and resolution heretofore adopted by the Board. This being

a regular meeting of said Board, when the following were present:

MIKE MORGAN– PRESIDENT

DARRELL MCQUIRTER– VICE PRESIDENT

ROBERT GRAHAM – MEMBER

PEGGY HOBSON CALHOUN– MEMBER

BOBBY MCGOWAN – MEMBER

Also present and attending upon said Supervisors’ Court were Chancery Clerk

and Clerk of the Board of Supervisors Eddie Jean Carr; Deputy Chancery Clerk Greta

Lovell; Deputy Sheriff Timothy Johnson; Tax Assessor Charles Stokes; Public Works

Director Charles Sims, Emergency Management Director Ricky Moore; County

Administrator Carmen Davis and Board Attorney Pieter Teeuwissen when the following

business was had and done, to-wit:

AGENDA

ATTACHED TO and incorporated herein is the Agenda for today’s meeting. A

notice was posted pursuant to statute.

INVOCATION

PRESIDENT MORGAN called the meeting to order at 9:01 A.M. Mayor Kenneth

Broome, Utica, MS offered the invocation.

PLEDGE OF ALLEGIANCE

PRESIDENT MORGAN requested all stand and recite the Pledge of Allegiance.

PUBLIC HEARINGS

Abandonment of Tower Road

Board Attorney Pieter Teeuwissen advised that both parties have counsel and

have requested postponing the Public Hearing until the first meeting in August 2018.

BID OPENING

LSBP-25 (48) Johnson Line Road Bridge Replacement

Mr. Ed Holland, Office of State Aid Road Construction, advised that three bids

were received. He stated the estimate for this project is $371,923.11. He opened the bids

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and read them aloud.

UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

RESOLVED to take under advisement the bids for LSBP-25(48) Johnson Line Road Bridge Replacement. Document affixed hereto and incorporated herein.

BOARD ATTORNEY

Reliant Medical Transportation, LLC – Ambulance Ordinance Application

Attorney Teeuwissen advised the Board that in accordance with the Ambulance

Ordinance, the Board is to grant or deny application to Reliant Medical Transportation,

LLC. The County Administrator’s and Emergency Management’s designee to address

the application is Ray Bryant, former County employee.

Mr. Ray Bryant advised he could not make a recommendation on this application

due to the following Sections under the certificate of necessity for ambulance service

license within the ordinance:

Section 8.1 Make application to the County Administrator

Section 8.2 A – H Shall include:

Under item A Company name was provided; under item B, (Reliant) only

provided a partial item list of vehicles and no equipment list for each

ambulance was provided as required; under item C, no social security

numbers or driver’s license numbers were provided for background

checks; under item D, did not provide EMS history; under item E-1

Reliant did not provide a medical quality assurance plan which is a system

of review for patient care data; under E-2 Reliant did not provide a system

status plan with equipment and staffing information; under item F Reliant

did not provide proof of financial capability; under item G Reliant did

provide the acceptance of the terms and conditions Reliant did not comply

with the applicable Ordinance according to the determination by the

courts; under item H Reliant did not provide proof of public necessity of

the service for which they are applying. The conclusion: Section 8.3

stated that no favorable recommendation shall be made unless applicant

meets all the forgoing criteria without exception. Since all the criteria

were not met, no favorable recommendation can be made.

President Morgan questioned whether Mr. Bryant if he was stating the

application was incomplete. Mr. Bryant replied ‘yes’. Attorney Teeuwissen advised the

Board that under the Ordinance the Board can only deny the application. However, he

stated the Board may wish to extend an opportunity to Reliant to complete the

application. He suggested the Board ask Reliant how Reliant wished to proceed, either

denial of the application or allow Reliant to complete the application.

Attorneys Julie Mitchell and Stephen Stangliatti representing Reliant addressed

the Board. Attorney Mitchell stated an expert has been retained to assist with the

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application. Attorney Teeuwissen stated “we have been to court three times and they

have lost three times”, this is a procedural question. Attorney Mitchell stated that they

have asked for variances which would make the application complete. She requested the

Board deny the variances. She stated they have responded and provided some

information, specifically regarding the background checks. She also stated that certain

items can be done under seal, such as financial statements and social security numbers.

She stated they asked for a variance for the CASS requirement and explained that this

would be an accreditation process that would take 18 months. She stated that there is not

an ambulance provider in the state of MS other than AMR that is CASS certified. She

stated they would like to submit to supplement the need criteria. Reliant asked to

continue operating or to grant a temporary permit to Reliant. Documents affixed hereto

and incorporated herein.

President Morgan asked if they were requesting the Board delay voting on the

application today. Attorney Mitchell stated she would need to consult with her client.

Attorney Teeuwissen reminded the Board the only decision today is to either deny

the application or to allow Reliant to supplement the application to make it complete.

Supervisor McQuirter asked about the Zoning Ordinance in that if a petition is denied,

the petitioner cannot bring the matter back up for one year. Attorney Teeuwissen advised

that is part of the Zoning Ordinance, and that the Ambulance Ordinance had a similar

policy and if the application is denied, Reliant could not reapply for one year.

RESOLUTION

Honoring Dr. Bobby G. Cooper upon his Retirement from Hinds Community College

Sharon Sims, Hinds County Communications/Public Relations Specialist, read

aloud the Resolution for Dr. Bobby G. Cooper.

UPON A motion of Peggy Hobson Calhoun and a second by Mike Morgan,

Robert Graham voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it

was

RESOLVED to approve a Resolution of the Hinds County Board of Supervisors honoring Dr. Bobby G. Cooper for his 52 years of service teaching at Hinds Community College. Document affixed hereto and incorporated herein.

RESOLUTION

De’Nahri Middleton – Winner of The American Kidney Funds’ Annual Art Contest

Sharon Sims, Hinds County Communications/Public Relations Specialist, read

aloud the Resolution for De'Nahri Middleton.



was

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RESOLVED to approve a Resolution of the Hinds County Board of Supervisors recognizing young De’Nahri Middleton for being the Winner of the American Kidney Funds Annual Art Contest. Document affixed hereto and incorporated herein.

OTHER BUSINESS – COMMUNITY NEIGHBORHOOD ASSOCIATIONS

Discussion of Concerns for Neighborhood Associations

Mr. Ernest Ward, President of Association of South Jackson Neighborhoods,

addressed the grass cutting on Highway 18, Highway 80 and various subdivision

entrances. Other community leaders addressed the Board regarding this and other

matters.

APPROVE BID

LSBP-25(48) Johnson Line Road Bridge

Mr. Ed Holland, Office of State Aid Road Construction, advise that one

typo/mathematical error was found, but there was no change to the low bidder. W S

Construction was the low bidder at $346,906.00, which was 6.73% under the engineers

estimate. He requested the Board approve the low bid and award the contract.

UPON A motion of Darrel McQuirter and a second by Robert Graham, Peggy

Hobson Calhoun voting aye, Bobby McGowan voting aye, Mike Morgan voting aye, it

was

RESOLVED to approve the low bid from W S Construction in the amount of $346,906.00 and to approve an Order of the Hinds County Board of Supervisors awarding contract and establishing project fund for Local System Bridge Project No. LSBP-25(48), Johnson Line Road Bridge. Document affixed hereto and incorporated herein.

BOARD ATTORNEY

Reliant Medical Transportation, LLC – Ambulance Ordinance Application

Attorney Julie Mitchell advised that Reliant requests the Board’s consideration of

certain variances which they believe would render the application complete. If the Board

disagrees with accepting the variances, Reliant requests the Board deny the variances.

They requested to incorporated correspondence from the public requesting Reliant

continue in operation. Attorney Mitchell requested the Board, if able, grant a temporary

license until this matter can complete its way through the legal system.

Attorney Teeuwissen advised it could take years for this matter to conclude. He

also stated that the items Reliant is requesting are not allowable. The Ordinance does

not allow for variances, nor does it allow for a temporary permit. He cautioned the

Board about taking action that is not allowed in the Ordinance.

Supervisor McQuirter stated he was unsure what Reliant was requesting and he

was not in favor of going against the county’s expert. Attorney Stangliatti suggested the

Board Amend its Ambulance Ordinance to allow Reliant to continue transporting

patients.

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UPON A motion of Darrel McQuirter and a second by Peggy Hobson Calhoun,

Robert Graham not voting, Bobby McGowan voting aye, Mike Morgan voting aye, it was

RESOLVED to Deny the application from Reliant Medical Transportation LLC as such application was incomplete.

ELECTED OFFICIALS

Sheriff’s Department – Approve One Year Service/Maintenance Agreement Morphotrust



RESOLVED to approve a continuation one year Service/Maintenance Contract with Morphotrust USA, LLC for equipment to scan fingerprints and take photos of inmates being booked into the system. The total of continuation Service/Maintenance Agreement is $4,026.00 per year, effective October 1, 2018 – September 30, 2019. Funds are within the Sheriff’s budget. Document affixed hereto and incorporated herein.

Sheriff’s Department – Approve Retiring Deputy to Retain Badge and Service Weapon

UPON A motion of Robert Graham and a second by Darrel McQuirter, Peggy


was

RESOLVED to approve retiring Deputy Lurenza Clincy Jr. retain badge number 198 and to approve the sale of his Service Weapon, County inventory #38979, Serial number USP911, Glock 17 9MM pursuant to Miss. Code Ann. Section 45-9-131, at a cost of $1.00.

Sheriff’s Department – Accept Donated Single Purpose Narcotic K-9 & Add to Inventory

UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

was

RESOLVED to approve accepting a donated single purpose Narcotic Detention K9, being donated to the Hinds County Sheriff’s Office from Southern State Canine in Laurel, MS, valued at $6,000 and add to inventory. A 1-2 week handler course will be given at a cost of $3,500.00, paid from the Sheriff’s budget.

ELECTED OFFICIALS

Election Commission – Various Matters / Polling Locations

Commissioner Horton thanked the Board for the Summer Workers and thanked

Mrs. Carr and Mr. Wallace for workers also.

Commissioner Horton addressed the use of Fire Stations as polling locations.

She stated that these are often too hot or too cold and are not suitable. There was

discussion on these precincts.

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Commissioner Horton provided the Board with a notice for the temporary

relocation of precinct C-7 from Pineview Baptist Church to Clinton Central Fire Station

for the Primary Election Run Off on June 26, 2018. Document affixed hereto and

incorporated herein.

ELECTED OFFICIALS

Tax Assessor–2018 Real & Personal Tax Rolls, Affidavits & Preliminary Recapitulation

Tax Assessor Charles Stokes presented the 2018 Real and Personal Tax Rolls. He

stated the overall county increase was 1.1%. He discussed the 6.9% increase to Town of

Terry and the offsetting 1.6% decrease to outside towns and cities and this is due to the

recent annexation by Town of Terry.

HINDS PARKWAY UPDATE

Charna Mosely and James Price, Waggoner Engineering, updated the

Board on the construction of the Davis Road to Parks Road Segment of the Hinds

Parkway. She stated the contractor was continuing clearing and grubbing, construction

of the Bridge at Big Creek, curb and gutter and sidewalk installation, installed island

pavement at west connector road, lime treatment of sub-base, installing drainage system

and erosion control. She also advised that Parks Road was still closed. Document

affixed hereto and incorporated herein.

Approve Supplemental Agreement #5 for Project MS-024-125(4)B, Hinds Parkway

UPON A motion of Mike Morgan and a second by Peggy Hobson Calhoun,

Robert Graham not voting, Bobby McGowan not voting, Darrel McQuirter voting aye, it

was

RESOLVED to approve Supplemental Agreement #5 for Project MS-024-125(4)B, Hinds Parkway. Document affixed hereto and incorporated herein.

MINUTES



was

RESOLVED to approve the minutes of June 18, 2018.

CLAIMS

Interfund Advance



RESOLVED to approve the following interfund advance, effective as of July 2, 2018. Document affixed hereto and incorporated herein.

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Advance to: CFDA 16.745 Crim/Juv Just/MH Collab. $ 5,000.00 Advance from: General County Fund $ 5,000.00

Interfund Transfer



RESOLVED to approve the following interfund transfer as of July 2, 2018. Document affixed hereto and incorporated herein. Transfer to: CFDA 16.710 COPS Grant Fund $ 13,317.47 Transfer from: General County Fund $ 13,317.47

Regular Claims – over $100,000.00

UPON A motion of Darrel McQuirter and a second by Mike Morgan, Peggy

Hobson Calhoun voting aye, Robert Graham voting aye, Bobby McGowan voting aye, it

was

RESOLVED to approve the claim numbered 3915, 3993, 3994, 4028, 4030, 4100, 4168 and 4191 as appears in the Supervisors’ Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell.

Regular Claims



RESOLVED to approve the claims numbered 3913 – 4204 less claims numbered 3915, 3993, 3994, 4028, 4030, 4100, 4168 and 4191, as appears in the Supervisors’ Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell.

ORDER APPROVING CLAIMS

UPON A motion of Robert Graham and a second by Mike Morgan, Bobby

McGowan voting aye, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye,

it was

RESOLVED to approve the claims portion of the minutes of the Hinds County Board of Supervisors for July 2, 2018. Document affixed hereto and incorporated herein.

SERIES 2017 BOND ROAD ALLOCATION

Approve District 1 Road Paving / Subject to Interlocal Agreement with City of Jackson

UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun,


was

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RESOLVED to approve paving the following 31 Roads in District 1, at a total cost of $1,976,500.00 to be paid from the Series 2017 Bond Proceeds with work to be performed by private contractor and subject to an Interlocal Agreement with the City of Jackson.

300 block of Barnes ($27,000.00), 4100 block of Oakhill Drive ($22,000.00); Amberwood Drive ($125,000.00); Beaver Brook Drive ($28,000.00); Beechwood Court ($48,000.00); Beechwood Drive ($47,500.00); Birchwood Drive ($50,000.00); Brownlee Drive ($49,500.00); Buttonwood Drive ($49,000.00); Camden Street ($18,000.00); Camero Drive ($25,000.00); Canterbery Place ($22,000.00); Fairfield Drive ($41,000.00); Fairwood Drive ($145,000.00); Forest Glen Drive ($48,000.00); Hallmark Drive ($85,000.00); Dabney Street ($22,000.00); Holbrook ($32,000.00); Huntview ($25,000.00); Kenview Drive ($42,000.00); Lake of Pines ($45,000.00); Lakeover Road ($156,000.00); Livingston Road, between Countyline Road and Forest ($156,000.00); Oakwood Drive ($40,000.00); Park Lane ($50,000.00); Pine Island ($55,000.00); Rutherford Drive ($162,000.00); Tanglewood Drive ($125,000.00); Waverly Drive ($145,000.00); Westwind Drive ($60,000.00); Witsell Road ($31,000.00) Document affixed hereto and incorporated herein.

PHASE II ROAD ALLOCATION/S2007 B BONDS

Allocate Additional funds to District 1 Road Hanging Moss Paving and Striping



was

RESOLVED to approve an additional allocation of $30,844.00 from the Phase II Road Allocation / Series 2007B Bonds to complete the paving and striping of Hanging Moss Road.

INTERLOCAL AGREEMENTS

Update on Outstanding Interlocal Agreements

Board Attorney Teeuwissen advised that one of the two Zoo Interlocal

Agreements was going to be on the City's agenda for approval on Tuesday.


Approve Additional Allocation for District 2 Road Paving Old Highway 80, Edwards



was

RESOLVED to approve an additional allocation of $302,800.00 from the Series 2017 Bonds for paving of Old Highway 80, Edwards, MS.

Approve District 2 Road Paving Clinton-Tinnin/Subject to Interlocal with City of Clinton



was

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RESOLVED to approve allocating additional $60,000.00 from the Series 2017 Bonds for paving Clinton-Tinnin Road, and subject to Interlocal with the City of Clinton.

Approve District 2 Road Paving N Norrell/Subject to Interlocal with City of Clinton

UPON A motion of Darrel McQuirter and a second by Peggy Hobson Calhoun,

Robert Graham voting aye, Bobby McGowan voting aye, Mike Morgan voting aye, it was

RESOLVED to approve allocating additional $58,000.00 from the Series 2017 Bonds for paving N. Norrell Road in rural Hinds County and $86,000.00 for N. Norrell Road from Northside Drive to Railroad Tracks inside the City of Clinton, and subject to Interlocal with the City of Clinton. The work to be performed by Public Works Department

WILLOWOOD COMMUNITY CENTER

Contract for Paving of Parking Lot and Walking Trail



was

RESOLVED to approve contracting for services to pave the parking lot and a walking trail at the Willowood Community Center to be paid from the Series 2017 bond proceeds and authorize the Public Works Director to obtain quotes for these services.

ADVERTISEMENT

Advertise County Services for the Mississippi Minority Enterprise Development Week



was

RESOLVED to approve advertising county services for the Mississippi Minority Enterprise Development (MED) week 2018, at a cost of $250.00 to be paid from unappropriated surplus.

SET UP STAGE AND SPACE JUMP/PERSONNEL

Set Up Stage and Space Jump for Hope Missions Outreach, Inc. on July 21, 2018



was

RESOLVED to approve the Public Works Department to set up the stage and space jump on Saturday, July 21, 2018 from 10:30 a.m. to 2:00 p.m. for Hope Missions Outreach, Inc. and to pay overtime from the General Fund for Public Works Employees.


Approve District 4 Road Paving In Jackson/Subject to Interlocal with the City of Jackson

UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson


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RESOLVED to approve allocating $250,000.00 from the Series 2017 Bonds for paving roads and funding infrastructure projects in Supervisor District 4 and within the City of Jackson subject to execution of an Interlocal Agreement with the City of Jackson. Supervisor Graham advised the Board that he was informed that all Interlocals

were to be signed by today by the City of Jackson. He received this information Friday

from one of the Council members.


Approve District 5 Road Paving Southview St./Subject to Interlocal with Town of Utica

UPON A motion of Bobby McGowan and a second by Robert Graham, Peggy

Hobson Calhoun voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

was

RESOLVED to approve allocating $32,000.00 from the Series 2017 Bonds for paving Southview Street, Utica, MS and subject to an Interlocal with the Town of Utica. Paving by Private Contractor.

BRIDGES

Bridge Closure/Reopening

Bobby McGowan advised that Tank Road Bridge and Morrison Road Bridge

should be opened within next two weeks. Haley Road have been completed.

* Supervisor McGowan left the meeting for the day at approximately 10:57 a.m.*

PAUPER’S BURIALS



RESOLVED to approve Pauper’s Burial for one unclaimed body. Document affixed hereto and incorporated herein.

RAYMOND DETENTION CENTER SEWER GRINDER PROJECT

Discussion – WGK Engineers and Proposed Remedy

COUNTY ADMINISTRATOR Davis advised that staff had discussed this project

with WGK and feel we have a workable solution. Mrs. Davis stated that four options

were presented and the best option was to install a double grinder before sewage reaches

Raymond sewer system. She stated the cost was estimated at $585,565.00. President

Morgan asked about the recent payment to Raymond to repair their system.

Administrator Davis advised that the county remitted approximately $130,000 for

Raymond’s repair.

Mr. Smith, WGK Engineers addressed the proposed solution using Macho

Monsters (heavy duty grinders) and put them in series to help grind materials up better.

They will also install Non-Choco Pumps. This series will help to allow materials to pass.

The system will also have a reverse mechanism to allow the materials to be ground

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several times. He advised that we would have bigger grinders at the front end. There

was discussion of the county grinder having the same problem that Raymond has faced.


Hobson Calhoun voting aye, Robert Graham voting aye, Bobby McGowan absent not

voting, it was

RESOLVED to approve advertising for bids in the Jackson Advocate for the proposed Raymond Detention Center Sewer Grinder Project.

ENERGY EFFICIENCY PROGRAM

Update on Project

Administrator Davis advised that the county had worked with Brad Mason from

Johnson Control and Elmore Moody of CivilTech. She stated that Mr. Moody has the

documents for review and should be providing comments at the July 16th Board meeting.

Afterwards, the County could move forward with this project.

CONTRACT / AGREEMENT / ARCHITECTURAL SERVICES

Contract with Durrell Design Group for Architectural Services for State Street Building


Hobson Calhoun voting aye, Bobby McGowan absent not voting, Mike Morgan voting

aye, it was

RESOLVED to approve entering into a contract with Durrell Design Group for Architectural Services for the newly acquired State Street Building, which is to serve as Administrative offices and potential storage space for the county. Document affixed hereto and incorporated herein.

HUMAN CAPITAL DEVELOPMENT

Request Approval from MS Department of Archives & History to Destroy Records


Calhoun voting aye, Bobby McGowan absent not voting, Darrel McQuirter voting aye, it

was

RESOLVED to approve requesting approval from the Mississippi Department of Archives and History to dispose of Historical Record, Books and Files from 1890 thorough 1960 formerly located at Wilson Boulevard in accordance with the Hinds County Record Management, Retention and Disposal Policy adopted December 7, 2017. Document affixed hereto and incorporated herein.

Approve Transfer of Historical Records to the MS Department of Archives & History



was

RESOLVED to approve transferring State Fee Journals and State Public Assistance Child Welfare Historical Records/Files from 1897 to 1961, formerly located at the Wilson Boulevard to the Mississippi Department of Archives and History for Archival Processing. Document listing all Historical Records affixed hereto and incorporated herein.

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Request Approval from MS Department of Archives & History to Destroy Records


Bobby McGowan absent not voting, Darrel McQuirter voting aye, Mike Morgan voting

aye, it was

RESOLVED to approve disposing of Workforce Investment Act Grants Programmatic and Fiscal Reporting Files from 1998 through 2005, presently located at 316 South President Street in the Offices of the Hinds County Board of Supervisors, in accordance with the Hinds County Record Management, Retention and Disposal Policy adopted December 7, 2017. Document affixed hereto and incorporated herein.

Termination of Memorandum of Understanding with MS Center for Legal Services



aye, it was

RESOLVED to approve accepting a June 8, 2018 request for termination of a Memorandum of Understanding between the Mississippi Center for Legal Services (MCLS) and the Hinds County Board of Supervisors (HCBOS) for the provision of legal services to Hinds County Youth in Child Abuse and Neglect cases when children have been removed from the home, or to prevent removal from the home under the Parent Attorney Program, effective July 8, 2018.

Memorandum of Understanding with Office of State Public Defenders for Legal Services



aye, it was

RESOLVED to approve entering into a Memorandum of Understanding with the Office of State Public Defender to provide legal services to Hinds County Youth Court Parents in Child Abuse and neglect cases when children have been removed from the home, or to prevent removal from the home under the Parent Attorney Program, effective July 1, 2018 through June 30, 2019 and granting $45,000 to match a $45,000 grant, if funded, from the Kellogg Foundation.

Apply to Department of Transportation 2018 BUILD Transportation Discretionary Fund

UPON A motion of Peggy Hobson Calhoun and a second by Darrel McQuirter,

Robert Graham voting aye, Bobby McGowan absent not voting, Mike Morgan voting aye,

it was

RESOLVED to approve submitting a grant application to the Department of Transportation, under the National Investment Act, to request $20 million dollars from the 2018 Better Utilizing Investment to Leverage Development (BUILD) Transportation Discretionary Fund to construct a Six (6) mile portion of the Hinds Parkway, identified as Section 1A. The match required is $4 million dollars, to be funded from the Series 2017 Bond Proceeds.

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Contract with MEDIR Conversions, LLC to Handle and Store Historical Records/Books


Robert Graham voting aye, Bobby McGowan absent not voting, Darrel McQuirter voting

aye, it was

RESOLVED to approve entering into a contract with MEDIR Conversions, LL to Shrink-wrap, Load, Move and Store all the Identified Historical Books Cleaned, Organized and Categorized, formerly located at the Wilson Boulevard to a temporary secure Climate control and Sprinkler protected, 3500 cubic feet warehouse space operated by MEDIR Conversions LLS and located at 101 Business Park Suite D in Ridgeland, MS. The cost is a one-time fee of $4500.00 and monthly fee of $750.00, to be paid from unappropriated surplus.

Funding for Kellogg Foundation Grant Match from Unappropriated Surplus



voting, it was

RESOLVED to approve funding the $45,000 grant match from unappropriated surplus if the Kellogg Foundation grant is awarded.

Notice of Intent to Apply to MS Dept. of Archives & History to Replace Door in Raymond



aye, it was

RESOLVED to approve submitting a Notice of Intent form to the Mississippi Department of Archives and History to request approval to replace the door at the Main Entrance of the Hinds County Courthouse in Raymond due to deterioration. Document affixed hereto and incorporated herein.

BUDGET & FINANCE

Amendments and Fourth Quarter Allocations for Tax Assessor, Tax Collector and Sheriff


Bobby McGowan absent not voting, Darrel McQuirter voting aye, Mike Morgan absent

not voting, it was

RESOLVED to approve Budget Amendments representing Departmental requests to transfer between line items with the explanations provided with each amendment in compliance with GASB-34 and amendments for the fourth quarter allocation for the Tax Collector, Tax Assessor and Sheriff’s Department. There are no amendments that impact the General Fund unappropriated surplus. Documents affixed hereto and incorporated herein.

Other Business – Advertise Budget Hearings



aye, it was

RESOLVED to approve advertising Budget Hearings on August 15-16 in the Jackson Advocate.

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Other Business – Advertise Tax Increase in the Clarion Ledger and Jackson Advocate

UPON A motion of Peggy Hobson Calhoun and a second by Darrel McQuirter,

Robert Graham voting aye, Bobby McGowan absent not voting, Mike Morgan voting aye,

it was

RESOLVED to approve advertising Tax Increase in the Clarion Ledger and Jackson Advocate.

Other Business – Advertise Final Budget in the Clarion Ledger and Jackson Advocate



was

RESOLVED to approve advertising the Fiscal Year 2018 Final Budget in the Jackson Advocate on or before September 30, 2018.

MINUTE INSERTION

COUNTY ADMINISTRATOR Carmen Davis presented the following as minute

insertions:

A. Department of Public Works – Tentative Work Schedule for the month of July 2018 for Central Office, North, Southeast and Southwest Maintenance Crews.

BOARD ATTORNEY

Westlaw Renewal for Offices of Public Defender, Board Attorney and County Attorney



was

RESOLVED to approve renewing the Westlaw Subscription at the same terms as last year for the Offices of the Public Defender, Board Attorney and County Attorney.

Contract Agreement with City of Clinton for Collection of Garbage Fees

UPON A motion of Mike Morgan and a second by Peggy Hobson Calhoun,


aye, it was

RESOLVED to approve entering into an Interlocal Agreement with the City of Clinton for Collection of Garbage Fees.

Declare Hinds County Inventory as Surplus Property – Parcel #106-11-9, 1016 Maple St.



was

RESOLVED to declare Hinds County Inventory # 42757, 1016 Maple Street, Jackson, Parcel #106-11-9 as surplus property.

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Approve Selling Surplus Property #42757 – Parcel #106-11-9, 1016 Maple St.



was

RESOLVED to approve selling Hinds County Inventory # 42757, 1016 Maple Street, Jackson, Parcel #106-11-9 and to advertise for the sale of property in the Jackson Advocate and Clarion Ledger.

Interlocal Agreement – City of Jackson and Hinds County for the District at Eastover TIF

Special Legal Counsel Anthony Simon and City of Jackson Financial Advisor

Robbie Jones presented two Resolutions for Tax Increment Financing Bonds. Hinds

County’s participation in both Tax Increment Financing projects would be Fifty percent

(50%) of the General Fund TIF revenues.



aye, it was

RESOLVED to approve an Interlocal Agreement relating to the Financing of the District at Eastover to be financed by the City of Jackson and the County of Hinds. Document affixed hereto and incorporated herein.

Interlocal Agreement – City of Jackson and Hinds County for the Westin Hotel TIF



aye, it was

RESOLVED to approve an Interlocal Agreement relating to the Financing of the Westin Hotel to be financed by the City of Jackson and the County of Hinds. Document affixed hereto and incorporated herein.

PUBLIC WORKS /ROAD PAVING

Potential County Vendor for Contracted Road Paving

Mr. Rod Donaldson, Donaldson Construction, appeared before the Board stating

this firm does contracted paving for Jasper County, State Aid and Subcontracts for the

City of Jackson.

EMERGENCY MANAGMENT

Accept Equipment from MS Forestry Commission And Add Equipment to Inventory



was

RESOLVED to approve accepting and adding to inventory Two (2) 2011 AM General M915A Truck Tractors 6x4 from the MS Forestry Commission Firefighter Program at no cost for use in the Volunteer Fire Service. VIN # 1UTSH6686DS001107 and 1UTSH6684ES002127.

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was

RESOLVED to approve accepting and adding to inventory a 1996 Ford Aeromax Truck Tractor with Mounted Generator, VIN # 1FDYA95W8VVA08807 and a 40 foot Mobile Command Trailer, VIN #BHL032317 from the MS Forestry Commission Firefighter Program at no cost for use in the Volunteer Fire Service.

Approval to Deem Radio Tower Shelter, County #28044 as Surplus Property & Delete



was

RESOLVED to approve deeming Radio Tower Shelter, County #28044 as surplus property and to delete from inventory.

Approval to Donate Radio Tower Shelter, County #28044 to MS Wireless Commission



aye, it was

RESOLVED to approve donating Radio Tower Shelter, County #28044 to the MS Wireless Commission. The State will incur all costs to move the tower.

Approve Motorola Change Order #3 at No Cost to Hinds County & Essential Terms



aye, it was

RESOLVED to approve Motorola Change Order #3 at no cost to Hinds County, contingent upon a substantial use starting date of August 14, 2017, warranty is in consideration of portable radios, mobile radios in cars, console equipment at Sheriff’s Office, Emergency Operation Center, City of Jackson Dispatch, City of Clinton Dispatch and radio equipment related to the siren alert system, and equipment coverage is for a three (3) year contract warranty term from August 14, 2017 and $0 Change Order for equipment exchange for credit value of the Understar Equipment. Document affixed hereto and incorporated herein.

PUBLIC WORKS

State Contract Purchase–Ford F 150 STX Pickup Truck, Paid from Public Works Budget



voting, it was

RESOLVED to approve the state contract purchase of a 2018 Ford F-150 4x4 pickup truck, to be paid from Public Works Budget. Document affixed hereto and incorporated herein.

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Approve Sworn Statement/Insurance Claim Proof of Loss for Vehicle and Equipment



voting, it was

RESOLVED to approve a sworn statement/insurance claim proof of loss for vehicle and equipment stolen from the Public Works Department. Document affixed hereto and incorporated herein.

Approve Proposal from Durrell Design Group, PLLC for New Public Works Main Office



aye, it was

RESOLVED to approve the proposal from Durrell Design Group, PLLC for the Construction of a new Public Works main office building, to be paid from the Series 2017 Bond Proceeds.

State of Emergency for Hinds County Bridge #361, East Cox’s Ferry Road



voting, it was

RESOLVED to approve a State of Emergency for Hinds County Bridge #361, East Cox’s Ferry Road. Document affixed hereto and incorporated herein.

Approve W S Construction to Repair Bridge #361, East Cox’s Ferry Road



aye, it was

RESOLVED to approve W S Construction to make repairs to Bridge #361 on East Cox’s Ferry Road, to be paid from the Series 2017 Bonds for emergency bridge repairs. Document affixed hereto and incorporated herein.

Approve Change Order to Project HC-BR4 for Morrison Road Bridge Repair



voting, it was

RESOLVED to approve a Change Order to project HC-BR4 for an additional $15,000.00 for the Morrison Road Bridge Repair, to be paid from the Series 2017 Bond proceeds. Document affixed hereto and incorporated herein.

CHANCERY CLERK

Application for Certification to expend 1 mill per 27-39-329(2)(b), Miss. Code Ann.



was

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RESOLVED to approve Application for Certification to the Department of Revenue to expend 1 Mill According to Section 27-39-329(2)(b), Mississippi Code of 1972, as amended. Document affixed hereto and incorporated herein.

Resolution and Order Opening Session for Equalizing the 2015 Property Roll



was

RESOLVED to approve the Resolution and Order Opening Session for the Equalizing of the 2015 Real and Personal Property Assessments. Document affixed hereto and incorporated herein.

Advertise Public Notice for Hearing Objections for 2018 Property Assessment Rolls



voting, it was

RESOLVED to approve to advertise the Public Notice for Hearing Objections for the 2018 Real and Personal Property Assessment Rolls. Document affixed hereto and incorporated herein. Protest Hearings will be held at 1:30 p.m. on August 20, 2018.

Sixteenth Section Lease–Hinds County School District & Bear Atwood & Sheila Hailey, LMS # 7025



was

RESOLVED to approve a Sixteenth Section Lease between the Hinds County School District and Bear Atwood & Sheila Hailey for LMS #7025. Document affixed hereto and incorporated herein.

Order Canceling Tax Sale / Authorizing Refunds / Reassessment changes to the Assessment Rolls / Surrendered Tags



was

RESOLVED to approve the following: Board Orders Parcel #01-50222 reads Meridian at Fondren The (Taxing District – City of Jackson) should read (Taxing District – R80 Fee In Lieu (27-31-104) Jackson 1/3) Orders Canceling Tax Sales, Authorizing Refunds Parcel #121-74/2016, State of Mississippi; Parcel #833-296/2016, State of Mississippi; Parcel #630-432/2016, State of Mississippi; Parcel #409-690/2016, State of Mississippi; Parcel #97-260/2014 HCB, McDougal Pearlean B Est;

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Petitions for Change of Assessment Parcel #738-1601, Bestway Investments LLC; Account #165, Bass Michael C; Account #8190, Morrison Doyle & Ava Documents affixed hereto and incorporated herein.

Additions and Deletions to the Supplemental Roll for Homestead Exemptions for 2017



was

RESOLVED to approve additions and deletions of the supplemental roll for Homestead Exemptions for the year 2017. Documents affixed hereto and incorporated herein.

Advertise for Banking Services for Fiscal Years 2019 - 2021



was

RESOLVED to approve advertising for Banking Services for County Fiscal Years 2019 - 2021.

MINUTE INSERTIONS

Deputy Chancery Clerk Greta Lovell presented the following for minute insertions.

A. Agreement for Services between Drug Testing Program Management, Inc. and Hinds County Circuit Drug Court

B. Hancock Bank Lease Purchase Agreement –Volunteer Fire vehicles ( See

June 18, 2018 minutes)

C. Hinds County Election Commission Notice for Immediate Release - Relocation of Precinct C7 from Pineview Baptist Church, 1288 Clinton-Raymond Road to Clinton Central Fire Station, 1234 Clinton-Raymond Road for Primary Elections on June 26, 2018

D. Mississippi Department of Environmental Quality Draft Permit Public Notice,

Country Oaks, LLC, Country Oaks Mobile Home Park, Water Ref. No. MS0022250, Hinds County

E. Certificate of Liability Insurance from Ricoh America Holdings, Inc.

F. Project Manual – Proposed Hinds Champion Hill Temporary Road Removal

and Bolton Industrial Park Site Development Project, Hinds County Project No. HC-1

G. Office of State Aid Road Construction approval of Construction Change No. 2

for State Aid Project No. SAP-25(6)M, Midway Road

H. Office of State Aid Road Construction approval of Construction Change No. 1 for State Aid Project No. LSBP-25(50), Haley Road

I. Bid Opening

1. Term Bids – Food For Detention Facilities

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J. Proof of Publications 1. Petition of Branch Towers, III (Clarion Ledger) 2. Notice to Contractors – Requests for Bids, Hinds County Project Number

HC-1, Proposed Hinds Champion Hill Temporary Road Removal and Bolton Industrial Park Site Development Project (Clarion Ledger)

3. Notice to Contractors – Requests for Bids Project No. LSBP-25(49), Lorance Road Bridge Replacement (Clarion Ledger)

EXECUTIVE SESSION



voting, it was

RESOLVED to close the open session. UPON A motion of Darrel McQuirter and a second by Mike Morgan, Peggy


voting, it was

RESOLVED to approve entering Executive Session for the purpose of conducting business and discussions regarding potential litigation/litigation matters and purchase, sale or leasing of lands. PIETER TEEUWISSEN, Board Attorney, announced to the public that the Board

entered Executive Session at approximately 12:18 p.m. for the purpose of conducting

business and discussions regarding:

1. Litigation/Potential Litigation 2. Acquisition of Land These are purposes authorized for Executive Session by Section 25-41-7(4) (b)

and (g) of the Mississippi Code of 1972, as amended, which permits executive sessions

for strategy sessions or negotiations with respect to prospective litigation, litigation or

issuance of an appealable order when an open meeting would have a detrimental effect

on the litigating position of the public body, transaction of business and discussion

regarding the prospective purchase, sale or leasing of lands.

Those entering the Executive Session were President Mike Morgan, Supervisor

Peggy Hobson Calhoun, Supervisor Robert Graham and Supervisor Darrel McQuirter.

Also present were Chancery Clerk Eddie Jean Carr, County Administrator Carmen

Davis, Board Attorney Pieter Teeuwissen, Special Legal Counsel Anthony R. Simon,

Special Legal Counsel Scherrie L. Prince, Budget and Finance Coordinator Lure Berry,

Emergency Management Director Ricky Moore, who exited at approximately 12:49 p.m.,

Assistant Emergency Management Director Joey Perkins, who exited at approximately

12:49 p.m., Emergency Medical Services Director Kyle Greer, who exited at

approximately 12:49 p.m., and Special Legal Counsel Jeffrey Graves, who exited at

approximately 12:49 p.m.

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Litigation

(i) Reliant Medical Transportation, LLC vs. Hinds County, Mississippi, et al.;

Civil Action Number G-2017-1666-W/4

Board Attorney Teeuwissen and Special Counsel Graves briefed the Board

regarding the procedural posture of both the Chancery Court and the Circuit Court

litigation, as well as Reliant’s threats of additional litigation. Counsel further briefed the

Board regarding proper avenues for Reliant to appeal today’s Board decision accepting

the recommendation to deny Reliant’s application because the application was

incomplete.



was

RESOLVED to authorize Hinds County EOC to file a formal complaint with the State Board of Health regarding Reliant’s continuing violations of county ordinance, court orders, and state law. (ii) Chakakhan Davis v. Hinds County, Mississippi, et al.; Civil Action 3:16-

cv-674-DPJ-FKB

Board Attorney Teeuwissen briefed the Board regarding the status of this

litigation, the Plaintiff and pending pre-trial conference.



was

RESOLVED to approve settlement authority in a confidential amount that is within the “costs of defense” range provided by insurance counsel.

Acquisition of Property

Special Counsel Prince and Director Moore discussed the status of 1461

Lakeover. Discussion only/no action taken.



was

RESOLVED to return to Open Session. The Board returned to Open Session from Executive Session at approximately

12:49 p.m. No other action, vote or discussion of any kind took place in the Executive

Session. Document affixed hereto and incorporated herein.

July 2, 2018

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ANNOUNCEMENT

PRESIDENT MORGAN announced the following meetings of the Board of

Supervisors:

July 12, 2018 Board of Supervisors’ Room Work Session Chancery Court Building Jackson, MS 9:00 A.M. July 16, 2018 Board of Supervisors’ Room Special Meeting Chancery Court Building Jackson, MS 9:00 A.M. August 6, 2018 Board of Supervisors’ Room Regular Meeting Chancery Court Building Jackson, MS 9:00 A.M. Any additional, special, recessed, or other meetings June be held by posting,

minute entry or by other means as allowed by law.

CANCELLATION OF WORK SESSION

UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson


was

RESOLVED to Cancel the Work Session scheduled for July 12, 2018.

ADJOURNMENT



was

RESOLVED to adjourn until July 16, 2018, Board of Supervisors’ Room, Chancery Court Building, Jackson, MS. Whereupon the meeting adjourned at approximately 12:52 P.M. Notice is hereby given that the meeting to be held on July 16, 2018, is a Special Meeting of the Board.

HINDS COUNTY BOARD OF SUPERVISORS ______________________________________ Mike Morgan, Board President

Attest: Eddie Jean Carr, Chancery Clerk By: _________________________D.C.