ministry to children policy 2012

7/31/2019 Ministry to Children Policy 2012

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Broadway Baptist Church

Louisville, Ky.

Ministry to Children

Birth through Grade 5

2012 - 2013

Rev. Rebecca Caswell-SpeightAssociate Pastor

Train up children in the way they should go;and when they are old, they will not turn from it.

Proverbs 22:6

Pastor: Dr. Chris Caldwell

Associate Pastor (Children & Families):Rev. Rebecca Caswell-SpeightMinister of Music & Pastoral Care: Rev. Robert GammonInterim Minister for Spiritual Formation: Dr. Bob JohnsonAssociate Pastor (Students): Rev. Susan Reed


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Parents and Friends of Children:

Broadway Baptist Church provides a wide range of ministries to children birththrough grade 5. Children are very important to us. We see children as not only ourfuture but our present. We here at Broadway work together to love, guide and nurturechildren to a deeper knowledge of and a closer relationship to God and Jesus Christ. Itis my hope that every child who comes to Broadway leaves feeling loved and accepted,therefore, opening the door for the potential of their developing a significantrelationship with God in the future.

Jesus said in Matthew 19:14, Let the little children come to me, and do nothinder them, for the kingdom of heaven belongs to such as these. Let us here at

Broadway Baptist Church convey this thought to each child, each time they are here.

In Gods love,

Rebecca Caswell-SpeightMinister with Children and [email protected]


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Preschool and Childrens Ministry Purpose

The purpose of our ministry to preschooler's birth through age 5 and children'sgrades K - 5 is:

To help children: relate to God, Jesus and the Bible with positive feelings know that Jesus is a very special friend who loves them think of church as their church -- a place where people love them and help them have

happy experiences have positive self worth as children of God begin to show love, respect and acceptance of others build a foundation for accepting Christ as their personal Savior by providing a safe, happy environment where children find acceptance and love

To help families: teach and train their children in Christian knowledge and values by ministering to the physical, emotional, mental, social and spiritual needs of

children by providing support and encouragement to each and every family units by engaging in a partnership to provide responsible, qualified leadership to care for

their children in all church program organizations.


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BROADWAYS CHURCH MINISTRIES FOR CHILDRENWEEKLY SCHEDULE FOR SEPTEMBER - MAY

The following activities and organizations are provided by Broadway Baptist Church for childrenbirth through grade 5:

SUNDAY8:30 Early Worship

Extended Session for birth 2nd grade9:45 a.m. - 10:45 a.m. Preschool Sunday School9:45 a.m. Arise10:00 a.m. Sunday School11:00 a.m. - 12:00 noon Worship

Extended Session for birth age 2Godly Play ages 3 -5 that have not entered KindergartenChildrens Worship grades K - 3

(Communion Sundays children in grades K - 3 remain in worship)

WEDNESDAY

5:00 p.m. Childrens Chimes5:15 p.m. Family Dinner5:30 p.m. Open gym for Children6:00 p.m. Childrens Choir6:10 p.m. Preschool Choir

Weekdays

The Childrens Learning Center and Family Life Center are open daily from 8:30 am to 4:30 pm.

ANNUAL EVENTS

Childrens Sabbath (October)Childrens Christmas Pageant (December)J.A.M. Weekend (Spring)Easter Celebration (Saturday before Palm Sunday)Vacation Bible School (July)Passport Camp for Children in Grades 3, 4 & 5 (July)Upward Basketball (December - February)Ascension Small Group (April-August)


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FOR MORE INFORMATION, CALL THE CHURCH OFFICE 895-2459

ORGANIZATION OF CHURCH PROGRAMS

I. Sunday School Programs

Sunday School for children is designed to familiarize them with the stories, parablesand truths found within the Bible. Broadway is blessed to have wonderful, committedpersons to lead our children toward a knowledge of and love for God.

Preschool Division: Teachers:Babies: Sharon Lin, Heidi Hilliard & Dawn StambaughToddlers and 2 Year Olds: Teri Veal, Tonya Underwood, Elizabeth Stoner, &Natalie Davis3 and 4 Year Olds: Curtis Barman, Susan Gammon, & Caroline Sisk

Childrens Department: Teachers:Grades JK and K: Melissa Weaver & Ellen waddleGrades 1 and 2: Amy Reynolds & TBDGrade 3rd - 5th: Rhonda McDonald

Each class is determined by a childs birth date with October 1 being the cut off date,just as it is in the public school system. Classes are adjusted each year based on thenumber of students.

*Baby and Toddler promotion are a combined decision made by parents and teachers.

II. Extended Session

Extended Session is a time of learning carried over from Sunday School during the morningworship hour. This learning time is provided for children birth through age 2. Volunteers areenlisted from severalareas of the church membership to provide an adequate, safe, learningenvironment for preschool children. Heidi Hilliard is in charge of staffing extended session.

The organization of Extended Session is as follows:BabiesToddlers & 2 Year OldsAny parent or guardian who has a child participating in Extended Session during the morningworship hour is requested to assist one service every 6 weeks, regularly, on an assigned schedule

or provide and adult substituteon occasions of absence.


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III. Preschool Worship (Ages 3 5 but have not entered Kindergarten)

Children ages 3 - 5 will be picked up from their Sunday School classroom by a member of theGodly Play leadership team. The Children are brought into the sanctuary and sit together on thesecond pew in the middle section. They are dismissed during an early hymn to go to preschoolworship. This enables the children to be introduced to the organ, choir and the largeness of thesanctuary in small increments and prepares them to remain in worship on Communion Sundays

when they graduate to kindergarten. The children are dismissed to sessions based on the GodlyPlay curriculum.

IV. Childrens Worship (Grades K 3)

Childrens Worship is provided during the 11:00 am worship service for children grade K throughgrade 3. Children leave after an early hymn to go with the Minister to Children for a similarworship service geared toward their age development. Childrens Worship is staffed by thechildrens minister and one of the childrens choral directors. Children remain in the service onCommunion Sundays and other special worship services.Parents of kindergarteners make the choice as to when they believe their child can sit through

an entire communion service. While we want to encourage learning to participate in cooperateworship Kindergarteners are allowed to join preschool worship on communion Sundays.

V. Childrens Choirs

A. Ages 3 5 that have not entered kindergarten Childrens Choir for preschoolchildren is an organized setting in which preschoolers may participate in pleasurable,

satisfying musical activities. Through these activities the preschoolersare givenopportunities to learn about God through music.

B. Childrens Choir for grades K-5

Childrens Choirs for grades K through 5 is a place for spiritual development and forsinging and making music.

VI. Other Activities for Children Include:

Vacation Bible School

Vacation Bible School is held in the summertime, at a date to be determined each year by theChildrens Committee. This week is a concentrated learning environment conducive to leading

children toward a greater knowledge of God, Jesus and Bibletruths.

Broadway Easter Celebration

The children take over the Church grounds for time of celebration for the whole family.Families come together in a Christian atmosphere to hunt eggs, participate in games and receiveprizes, and hear the story of Easter in a child like setting.

Parent/Child Dedication is a time when parents of babies come before the church and God todedicate themselves to raising their child(ren) in a Christian atmosphere and home. It is also a


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time when we as a church dedicates itself to becoming involved in the Christian upbringing ofthese new little ones. Here at Broadway Baptist Parent/Child Dedication is held at various timesthroughout the year based on the decision of each family.

J.A.M. Weekend for 4th & 5th Graders

This annual lock-in event is eagerly anticipated by our 4th and 5th grade children. It is a

concentrated time of Bible study, crafts, games and fun. Our Jesus and Me Weekend helps ourolder children delve into what it means to be a Christian and how to live out our Christianity ineveryday life.

Childrens Christmas Pageant

Our annual Childrens Christmas Pageant is held mid December. Children grow into parts fromyear to year and are very enthusiastic in their participation of this wonderful event.

Upward Basketball

Broadway teams up with St. Matthews Baptist Church for a joint Upward Basketball League.

Registrations for Upward begins each year on September 1st. In November the league hostevaluation nights at St. Matthews Baptist Church where the children get sized, registered, andtested. It is from the evaluation nights that children get placed on evenly talented team.Practices begin in December and runs through February. Students practice once a week andparticipate in a one- hour game each Saturday during January and February. There is a end ofthe season celebration held each year at St. Matthews Baptist.


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PARENT GUIDELINES

For Children Birth through grade 5

Preschool Children

1. All items brought with your preschooler should be marked as to ownership, diaper bags,bottles, etc. It is especially important to label all bottles and pacifiers. Place bottles in the

refrigerator found in the Nursery if needed. A bottle warmer may be used to warm bottles.This is found in the Nursery.

2. Only parents or an assigned adult or youth designated by the parent(s) will be allowed to pickup a child from the Preschool Department. A child must be signed in to insure safety.Birth - age 5 will be given a pager and must be returned upon dismissing child. The sign in/outsheet can be found in the preschool hallway next to the water fountain.

3. Children should not be left in the Preschool Departments for any other reason other thanattending a Broadway function.

4. Any parent or guardian who has a child participating in Extended Session during the morningworship hour is requested to assist one service every 6 weeks, regularly, on an assignedschedule or provide an adult substitute on occasions of unavoidable absence. This calls forbeing present, on time and ready to assist in the department as assigned by the ExtendedSession Coordinator.

5. We ask parents to encourage visiting the children outside of nursery hours. The less trafficthat occurs in the nursery and preschool areas the more comfortable the children feel.

All Children

1. Parents are asked to pick up their children immediately after the service or program.

2. In order to protect all children, parents are requested not to leave a child who appears ill.Should any child be found to have an illness or accident, his or her parents will be notifiedimmediately by the appropriate director, teacher or the Minister to Children. If an accidentoccurs an accident report, found in the drawer of the Nursery, must be filled out.

3. Please stay with your child if their teacher or leader is not present upon arrival. Also, if

there is only one teacher or leader, please remain until the additional teacher or leader arrives.This insures the safety of both your child and the teacher or leader.


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WORKER GUIDELINES

Your first priority and responsibility as a teacher or volunteer is to insure the welfare of thechildren.

The guidelines below MUSTbe followed at all times in the Church Nursery, The Sunday School,Missions Activities, Preschool and Childrens Choirs, and in all other church activities forchildren

Remember, your prompt action and watchfulness can:Help prevent an injury.Help keep an innocent party from being accused.

Help protect the church from a lawsuit.

Preschool Children

1. Two adults MUSTbe present at all times in each classroom.

2. Parents and/or guardian adult must sign in their child(ren) ages birth through age 5 beforeeach church program with the appropriate information and their location while their child(ren)are in Broadways care. Do Not release any child to anyone other than who is stipulated whenthe child is signed in.

Checked and changed regularly based on the time they are in your care. Children who are pottytrained should be taken to the bathroom at least once during class time. There should be oneteacher in charge of changing diapers and taking children to the bathroom while the otherteacher stays with other children. Gloves should be used when changing diapers and dealing withbody fluids.

All Children

1. Preschool and Childrens workers are responsible for placing toys in the nursery sink to havethem sterilized.

2. When coming in contact with blood (or other body fluids) plastic gloves should be worn.These may be found in the nursery, Toddlers, and 2 Year Old Classrooms, Elementary Suite aswell as the First Aid Kit in the Resource Room.

3. If resources (paper, crayons, teaching curriculum) are needed you may go to the resourceroom and take what you need. Please place items on the white shelf in the resource room to bere-shelved.


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4. Discipline for children should be a positive experience. An explanation of what is expected ofthe child should be clear. The use of time out should be a last resort. Redirecting of preschoolchildren can be helpful. If a discipline problem is eminent contact your appropriate departmentdirector or the Minister with Children and Families for help. If necessary remove the childfrom the room and contact a parent. Corporal punishment is never allowed.

5. Reporting Procedures: Reporting of possible abuse of a child is imperative. Anyinstance of suspected child abuse or neglect must be reported immediately to the Minister withChildren and Families. An immediate investigation to verify the facts of the suspected abusewill be conducted. Documentation will be kept to protect the church and the leadership. Talk tothe Minister with Children and Families if you have a concern. Protect yourself by includingothers in your findings. It is a requirement of Kentucky State Law that you report any instanceof abuse yourself.

6. Accompany children to and from the Play Yard. Children must be accompanied by responsiblepersons whenever they are within the fenced Play Yard area. Please, never leave children in Play

Yard unattended.

7. No one under 16 years of age will be in charge of caring for children without an adultpresent who is in charge.

8. Training of Volunteers:Training of persons who volunteer to lead in the many program areas for children is arequirement. This training will include examination of Broadways policies for children as well asspecific training in leading particular programs. There will be an annual training event eachSeptember. Other training events will be planned as needed. We must have a signed form

stating that volunteers have examined Broadways Policies for Ministry to Minors and agreeto their implementation and a background check to work with chirlden at Broadway.


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Receiving and Dismissal of Children

Birth through age 5 (but have not entered kindergarten)

Children in these areas will be given a nursery pager on Sunday

mornings. Parents are to sign their child in, write any instructions down, and takethe appropriate number pager. When parents return to their child the pager mustbe returned before leaving.

During other program times children in this age group will be signed in by parentsor responsible adult with instructions and the area where they may be located.When returning the child must be signed out.

Grades K through 3

Children in these grades must be dropped off and picked up by parents or responsibleadult or youth. At no time should parents allow children this age and younger to beunattended when in our church building. We have many unsupervised

entrances. Please help us keep our children safe by abiding by this request.

Grades 4 & 5

Children in these areas will be allowed to meet parents or responsible adult in a

given area of the church. Instructions must be given to these children beforecoming so they will know where to meet parents or adults. These children mustgo directly to parents or adults. If a child is found in an area they should not be inor if they are damaging church property the Associate Pastor and their parents will beinformed and appropriate measures will follow. **If your child must leave a programearly please contact the childs leader or send a note to the class stating what time yourchild is to meet you and where.

Paid Childcare

Broadway employs paid childcare workers. These workers have been screened and trainedby the Associate Pastor. Childcare workers are used each Sunday and Wednesday evening. Paidchildcare workers are also used at other various times through out the church year based onrequest.

If childcare is needed a request should be made to the Associate Pastor at least 3 daysprior to the time needed. Requests with less than 24 hour notices will not be fulfilled.


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Forms

A. A medical release form will be completed on each child before the said activityor event. Only one Medical Release Form per year is required.

B. A Permission Slip and/or Transportation Release form will be completed on eachchild participating in said activity or event.

C. A nursery and children sheet sign in will be completed each time a child entersthe Nursery through age 4 areas.

D. A Volunteer Screening Form will be completed by each volunteer in thePreschool and Childrens program areas.

E. An accident report shall be completed each time a child has an accident wherethe parent is informed. These forms may be found in the Nursery drawer belowthe large window.

F. Photo Release Form

G. Map of Broadway Baptist Church


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BROADWAY BAPTIST CHURCH

Ministries to Minors

And the child grew, and waxed strong in Spirit, filled with wisdom; and the Grace of Godwas upon him. Luke 2:40

The purpose of our ministry to minors is to assist them in growth;physical, intellectual, social and spiritual.

A successful ministry to minors requires that certain policies be adopted by the church, andimplemented by both the professional staff and all volunteers in this endeavor. While thevarious activities require different operating procedures, some policies must be followed in allactivities for the protection of the children and the church.

Qualifications for Workers:

A. Must have been a regular participant or member of Broadway Baptist Church for at least six

months.B. Must have participated in training offered by the church for this ministryC. Shall complete and submit for church files the form specified for background information

and affirmation of training

D. Must be familiar with and agree to comply with the policies of Broadway Baptist Churchrelating to Ministry to Minors.

E. May not have a charge pending, nor have been convicted of following crimes:1) Assault; 2) First Degree Burglary; 3) Kidnapping; 4) First DegreeManslaughter; 5) Murder; 6) Rape; 7) Robbery; 8) Unlawfully trafficking in acontrolled substance. Exception may be made on recommendation of the

Pastor and Affirmative Vote of two-thirds of the Active Board of Deacons.F. May not have been convicted of, have a charge pending, nor had a chargereduced to a misdemeanor involving any transaction or occurrence of a violentor abusive nature towards a minor.

G. Must provide as a reference the name of two (2) individuals who are not related to thevolunteer by blood or marriage, and who is a resident of the Louisville Metropolitan area.

Operating Policies:

A. There shall be a minimum of two adults present during all church sponsoredactivities involving minors. This shall not apply to individual training to minors(such as individual voice lessons) which have been scheduled with the consentof the parent. The presence of only one adult is required when the ChurchSponsored Activity involves only minors who are in Senior High School, andthere are at least two (2) such minors participating.

B. There shall be complete access by parents or other participating adults to all areas in whichadults are acting as adult volunteer workers with minors.

C. There shall be no activities between the volunteer worker and a minor outside of churchsponsored activities without notice and consent being given to and obtained from the parentor guardian of the minor.


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D. Volunteer workers agree to report immediately to the minister in charge of the activity orprogram:

1. requests for assistance or counseling of a psychological or emotional nature.Volunteer workers will refrain from counseling minors in church activities.

2. any threat or intimation regarding self inflicted harm by the minor3. any allegation of abusive behavior by anyone toward a minor participating in a church

activity4. any illegal behavior by any minor observed by the worker during church sponsored

activities5. any accident which results in injury to a participant (adult or minor) in church

sponsored activities 6. any unsafe conditions of equipment on premises

E. Volunteer workers agree to utilize age appropriate discipline practices as instructed intraining manuals. Corporal punishment will not be used by volunteer workers during churchsponsored activities.

F. Volunteer workers shall adhere to all television and movie ratings limitationwhen selecting entertainment for minors during church sponsored activities.

G. Volunteer workers shall not transport off of church or other premises of church sponsoredactivities, or permit minors to leave such premises, without specific consent having beengiven by the parent or legal guardian of the minor

H. Before transporting minors in church sponsored activities in their personal automobile,volunteers shall:

1. secure consent of parent or legal guardian2. have in full force and effect vehicle liability insurance as required by the

Commonwealth of Kentucky

3. see that safety restraints for each occupant comply with laws of the Commonwealthof Kentucky

4. prevent minors less than four (4) feet tall or less than 80 lbs in weightfrom riding in the front seat of vehicles with passenger seat Air Bags.


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QUALITIES OF GOOD SUNDAY SCHOOL TEACHERS

A Christian who is growing in his/her relationship with Christ.A person who is willing prayerfully to prepare and train.

A person who loves children.A person who is punctual, flexible and dependable.

A person with a gentle, cooperative spirit.

A person who demonstrates maturity, tack, and enthusiasm.A committed Christian who will teach, visit, and reach out to children and their families.

Responsibilities of Preschool Teachers:

1. Reach persons for Bible study*Participate in ongoing department reaching out to prospects and members and indepartment projects designed to reach parents and their preschool children.*Make contacts with assigned absentees and visitors.

2. Teach the Bible*Plan with teachers in your department or class, evaluating your reaching and teaching.

*Prepare to teach on Sunday. Review Sundays session in the appropriate teachersguide

*Arrive early to prepare the room for the session*Teach preschoolers about God from the moment the first child arrives until the last

child leaves.*Participate in church training events.

3. Lead members to worship*Let your service through teaching and reaching preschoolers be an act of worship to

God*Participate faithfully in corporate worship

*Practice private worship*Help preschoolers know and love God through worship experiences during the session,as teachers model appropriate attitudes and acts of worship (praying, singing, tellingBible stories, and using Bible verses and Bible thoughts in conversation.)

4. Minister to persons*Minister to the needs of the total child - physical, spiritual, intellectual, emotional, and

social - wherever possible.

*Minister to families in times of special need - such as the birth of a baby, illness, deathdivorce, or moving - in order to build positive relationships.

5. Interpret and support the work of the church and denomination

*attendchurch events faithfully*Support Cooperative Baptist Fellowship emphases such as local and global missions

offerings, Vacation Bible School and others.


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Responsibilities of Childrens Department Teacher:

The teacher is responsible to the Minister to Children for teaching a group of children and forcultivating the friendships and interests of pupils and their families and is responsible forcontacting and ministering to those pupils and their families. Each teacher is also responsiblefor their assigned group of children for the purpose of home visitation and ministry.

Other responsibilities of the teacher are to:1. Guide children to know God and His redemptive message in the Bible Lead girls and

boys to accept Christ when they feel Gods call to do so.

*Guide a group of children in Bible study giving guidance to individual Bible studyactivities*Assist the department director in bible study activities and fellowship activities*Be able to counsel children concerning God and His redemptive plan.

2. Promote a welcome atmosphere for visitors and members of Broadway.*Call, visit or contact absentees each week.*Provide current information to the department director concerning prayer concerns

and needs.3. Cooperate with other childrens workers in discovering and cultivating prospects and

their families and in cultivating members and their families.

*Assist with maintaining an up-to-date department prospect file.4. Participate in regularly schedule workers' meetings.

*Be prepared for workers meeting by studying the unit Bible material and suggestedteaching procedures*Encourage other workers to participate in workers planning meetings.

5. Engage in training and study activities to improve effectiveness in teaching and reachingout.

*Assist department director in planning, doing, and evaluating the work of thedepartment.

6. Attend and support church worship services and the church programs and emphases.*Assist the department director in cooperating with other children's programs in the

use of childrens space, equipment, and materials used for Sunday School.*Attend worship services regularly.

**Annual training for all childrens workers is provided in the Fall of the new church year.

Teachers are asked to participate to enhance their classroom leadership.


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TRANSPORTATIONRELEASEFORM

We, the parent(s) of ____________________________

do hereby give consent for our son/daughter to ride in the

designated vehicle of BROADWAY BAPTIST CHURCH to go to

_________________________, leaving at ________________

and arriving at or about _________________on ________________(date).

Signature of Parent or Legal Guardian: _______________________________


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BROADWAY BAPTIST CHURCHACCIDENT REPORT

Name and age of the child injured ________________________________

Name of parent _____________________________________________

Date and time of accident _____________________________________

Description of accident:

A. How was the child injured? (what was he/she doing?) _________

_________________________________________________

_________________________________________________

B. Were there other children or adults involved? Who? _________

__________________________________________________

How? _____________________________________________

__________________________________________________

C. How and when was the parent(s) notified? __________________

__________________________________________________

D. Was a doctor notified? _____

E. Was the child taken to the hospital? _____

F. The nature and location of the injury: (Describe fully what area of thebody was hurt.) ______________________________________

__________________________________________________

__________________________ ___________________(Person in charge) (Minister to Children)


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Medical Release Form

Parent/Legal Guardians Name: ______________________________Address: ______________________________________________

email address: __________________________________________Phone #s: Home (____) _______ - _________Work (____) _______ - _________Cell (____) _______ - _________

Childrens NamesChildrens Names Known Allergies Other Medical

Conditions

In an emergency, Please contact: _____________________________

Relationship to child/children: ______________________________Phone #s (_____) _______ - _______

Physicians Name: ________________________________________Address: ______________________________________________Phone #s: ______________________________________________

Dentists Name: _________________________________________Address: ______________________________________________Phone #s: (_____) _______ - _______

Primary Insurance Company: ________________________________Phone #s: (_____) _______ - _______Billing Address: _________________________________________Policy Holders Name: _____________________________________Relationship to Child: _____________________________________Address: ______________________________________________


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Policy ID: ______________________________________________Secondary Insurance Company: ______________________________Phone #s: (_____) _______ - _______Billing Address: _________________________________________Policy Holders Name: _____________________________________

Address: ______________________________________________Relationship to Child: _____________________________________Policy ID: ______________________________________________

Statement of Consent(To Be Signed in the presence of a notary public.)

In the event of an emergency or non emergency situation requiringmedical treatment, I, _____________________________, herbygrant permission for any and all medical and/or dental attention to be

administered to my child/children, in the event of accidental injury orillness, until such time as I can be contacted. This permission includes,but is not limited to, the administration of first aid, the use of anambulance, and the administration of anesthesia and/or surgery, underthe recommendation of qualified medical personnel.

Signature: _____________________________________________

Notarization:

On this ____ day of _________. _________. __________________(date) (month) (year) (name of parent)

personally appeared before me in Jefferson County in the state ofKentucky, and in my presence signed this medical release form.

Name of Notary Official: __________________________________Signature: _____________________________________________Commission Expires: ______________________________________

ministry to children policy 2012

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