Microsoft Word Part II

Kin 260

Jackie Kiwata

Overview

Table of Contents Comments APA referencing

Creating a Table of Contents

Generally, 2 ways: Using Outline Levels Using Table Entry Fields

Either method requires: Selecting the text to use in the TOC Inserting the TOC into the document

TOC – Outline Levels Method

1. Go to View > Toolbars and turn on Outlining toolbar.

2. Select the text to use as a heading in the TOC

3. Assign text to a level• Level 1 = topmost level

4. Repeat for each heading

TOC – Outline Levels con’t.

4. Position cursor at insertion point in document

5. Go to Insert > Reference > Index and Tables

6. Click OK to use default styles.

TOC – Table Entry Field Method

1. Alt+Shift+O to bring up Table of Contents Entry box

2. Double click the text to use as a heading in the TOC

3. Assign text to a level Level 1 = topmost level

4. Repeat for each heading

TOC- Table Entry Method con’t.

5. Position cursor at insertion point in document

6. Go to Insert > Reference > Index and Tables

7. Click OK to use default styles.

Differences between the methods

Table Entry Field More control when

adding headings Can add entries into

multiple tables More advanced

method

Outline Levels Simple, intuitive

approach Can only add entries

into 1 table

Example 1: Table of Contents

Using lec2_report.doc, insert a table of

contents meeting these requirements:

Should be inserted after the title and before the introduction.

Should contain 4 first-level headings Methods and Procedures section should contain

4 second-level headings.

Inserting Comments

a. With the cursor, either highlight the text, or place the cursor after the text you wish to comment on

b. Click the Comment button (6)

c. Type comment in the red bubble that appears next to the text

Example 2: Insert/Remove a Comment

Using lec2_report.doc,

1. Insert a comment after the first bullet in the Introduction.

2. Remove the comment.

APA-style referencing

Refers to the rules and conventions established by the American Psychological Association for documenting sources used in a research paper

As Kin majors, you are expected to know and use APA style referencing

Must follow this style when referencing in the text and in the Bibliography section

APA Format

CSLA library’s APA guide:http://www.calstatela.edu/library/guides/3apa.pdf Purdue University’s APA guide:http://owl.english.purdue.edu/owl/resource/560/01/

In general, APA requires:

Double-spacing throughout Different format depending on source

Book vs. Journal vs. Electronic source Different format depending on # of authors

APA referencing in text In general, format is:(Last name of author, year of publication)

1. Indirect Quotationsa. Works by a Single Author

… In a recent study of reaction times (Walker, 2000) … Walker (2000) compared reaction times

b. Works by Two Authorsi. Always cite both names every time the reference

occurs in the text. … as has been shown (Joreskog & Sorbom, 1989) Joreskog and Sorbom (1989) discuss …

In-text referencing :: Indirect quotation

c. Works by Three to Five Authors

i. List all authors the first time you cite the source. … as has been shown (Kernis, Cornell, Sun, Berry & Harlow,

1993)

ii. In subsequent citations, use only the first author’s last name followed by “et al.”

(Kernis et al., 1993)

d. Works by Six or More Authors

i. Use the first author’s name followed by “et al.” for all citations.

Harris et al. (2001) argued… (Harris et al., 2001)

Example 3: In-text References

Use the citation below to create the in-text reference for the excerpt.

Hakkinen, K, Pastinen UM, Karsikas R, and Linnamo V. (1995). Neuromuscular performance in voluntary bilateral and unilateral contraction and during electrical stimulation in men at different ages. Eur J Appl Physiol 70: 518-527.

This phenomena has been demonstrated by a number of studies (….)

APA referencing in text examples

2. Direct Quotationsa. With Parenthetical Citation

i. Darwin used the metaphor of the tree of life “to express the other form of interconnectedness-genealogical rather than ecological” (Gould & Brown, 1989, p. 14).

b. Part of the Narrativei. Gould and Brown (1989) explain that Darwin used the

metaphor of life “to express the other form of interconnectedness-genealogical rather than ecological” (p. 14).

APA style in Reference List

Citations should Be alphabetized Use hanging indent format Be cited according to source Be double-spaced Use single spaces after all punctuation

Brainerd, C. J., Reyna, V. F., Wright, R., & Mojardin, A. H. (2003). Recollection

rejection: False-memory editing in children and adults. Psychological Review,

110(4), 762-784.

Journal List Examples1. Journals, Magazines, Newspapers in Print Format

General format:

Author, A. A., Author, B. B., & Author, C. C. (Year). Title of article. Complete Journal Title, xx(XX), xxx-xxx.

One AuthorTurner, R. A. (2007). Coaching and consulting in multicultural

contexts. Consulting Psychology Journal: Practice and Research, 59(4), 241-243.

Two Authors

Wegener, D. T., & Petty, R. E. (1994). Mood management across affective states: The hedonic contingency hypothesis. Journal of Personality & Social Psychology, 66, 1034-1048.

Journal List (con’t.)

Three to Six AuthorsKernis, M. H., Cornell, D. P., Sun, C. R., Berry, A., & Harlow,

T. (1993). There’s more to self-esteem than whether it is high or low: The importance of stability and self-esteem. Journal of Personality and Social Psychology, 65, 1190-1204.

More than Six Authors

List the first six the same way you would list 3-6 authors and then “et al.”

Harris, M., Karper, E., Stacks, G., Hoffman, D., DeNiro, R., Cruz, P., et al. (2001). Writing labs and the Hollywood connection. Journal of Film and Writing, 44(3), 213-245.

Book List Examples2. Books, Reports, etc. in Print Format

General format:

Author, A. A. (Year). Title of work. Location: Publisher.

One AuthorNagel, P. C. (1992). The Lees of Virginia: Seven generations of

an American family. New York: Oxford University Press. Corporate Author w/Edition & Published by Corporate

AuthorAmerican Psychiatric Association. (1994). Diagnostic and

statistical manual of mental disorders (4th ed.). Washington, DC: Author.

Online Source Examples3. Online Journal, Magazine, Newspaper

General format: Author, A. A., Author, B. B., & Author, C. C. (Year). Title of article. Title of Journal, xx(XX), xxx-xxx. Retrieved from Web Address.

Article from E-journal websiteRay, O. (2004). How the mind hurts and heals the body. American

Psychologist 59, 29-40. Retrieved from http://www.apa.org/journals/releases/amp59129.pdf

Note: Full URL is given with websites No period at end of URL Right click on URL and remove the hyperlink to eliminate

the blue type and underline

Example 4: APA Reference Types

Title: Benefit of exercise conditioning for patients with peripheral arterial disease Journal: CirculationAuthor: WR Hiatt, JG Regensteiner, ME Hargarten, EE Wolfel and EP BrassYear: 1990Issue/Volume: 81Pages: 602-609

Title: ACSM’s Resource Manual for Guidelines for Exercise Testing and Prescription Publisher: Lippincott Williams & WilkinsAuthor: American College of Sports MedicineYear: 2006Edition: 5City: Baltimore

Title: Adorno's Legacy: On Critical Theory, Cultural Studies, and the Global Political Economy of Britney Spears Inc.

Author: Vanini, P.Year: 2002 Date Retrieved: March 10, 2008Website: http://www.gseis.ucla.edu/faculty/kellner/Illumina%20Folder/adornolegacy.htm

.

Example 5: Reference List

Create a reference list from the 3 citations in Example 2

More Information

APA Citations

http://www.library.cornell.edu/newhelp/res_strategy/citing/apa.html

http://apastyle.apa.org/ Table of Contents in MS Word

http://office.microsoft.com/training/training.aspx?AssetID=RC011356771033