microsoft dynamics nav 2016 and lexmark invoice capture ... · pdf filemicrosoft dynamics nav...

Robert A. Monio

Director, Global Alliances

Microsoft Dynamics NAV 2016 and

Lexmark Invoice Capture Service (ICS)

Out-of-the-box AP automation: Delivered

The dilemma of AP automation today

Why Microsoft Dynamics NAV 2016 and Lexmark Invoice

Capture Service?

How does it work? What does it mean for my customers?

How can I learn more and start implementing it today?

Q&A

Agenda

© 2015 Lexmark International, Inc. All rights reserved. 2

+

http://www.lexmark.com/


Why Lexmark for Accounts Payable?

LeaderGartner Magic

Quadrant for ECM2014

Globalpresence and

financial stability

2 BillionInvoices processed

per year by

customers

12,000AP Automation

Customers

InnovatorLast 4 Institute of

Financial Operations

Innovation award

winners are customers

1,365Issued patents

447pending patents

The dilemma of manual Accounts Payable

Inefficient

Physical mail

Hand keying and copying

of invoices

Physical invoice approval

routing

Excessive or

slow communications

Email, fax, mail

Ineffective problem

resolutions

Manual storage


Inefficient Lacks visibility

Physical mail


of invoices


routing

Excessive or

slow communications

Email, fax, mail

Ineffective problem

resolutions

Manual storage

Delayed receipt

Lost or missing invoices

Approval process tracking

Performance metrics and

Service Level Agreements

Accrued liability/

compliance reporting


Inefficient Lacks visibility Poor controls

Physical mail


of invoices


routing

Excessive or

slow communications

Email, fax, mail

Ineffective problem

resolutions

Manual storage

Delayed receipt

Lost or missing invoices

Approval process tracking

Performance metrics and

Service Level Agreements

Accrued liability/

compliance reporting

Lack of standard

procedures

Lengthy audits

Difficult to see fraud

Inefficient

invoice

management

Missed

discounts

Late payment

penalties

Unhappy

vendors

Inability to

negotiate

better terms

Source: PayStream Advisors, 2014 Microsoft Dynamics Report: Completing P2P with Cloud Technology

The dilemma of manual Accounts Payable for MS Dynamics

34%

Large number

of exceptions

Lost invoices

Lengthy approval

cycles

Decentralized invoice

receipt

Missing information

on invoices

Manual routing

of invoices

37%

30%

23%

43%

75%

Microsoft Dynamics users

Benefits of

approval

workflow

Quicker

approval of

invoices ranks

as the

top benefit to

approval

workflow.

PayStream Advisors, 2013 Invoice & Workflow Automation Report

The advantages of Accounts Payable automation

Quicker approval of invoices 76%

59%Lower processing costs

48%Increased employee

productivity

41%Reduction in late payments

32%Improved visibility over

liabilities

22%Increased discount capture

14%Better compliance with regulatory

requirements (SOX, FASB)

Improved

invoice

management

process

What are the

greatest benefits

you hope to

achieve from an

e-invoicing

solution?

Source: PayStream Advisors, 2014 Microsoft Dynamics Report: Completing P2P with Cloud Technology

FEWER SUPPLIES INQUIRIES 20%

40%REDUCTION IN FTE/PROCESSING

COSTS

24%INCREASED ABILITY TO

CAPTURE DISCOUNTS

20%IMPROVED VENDOR SATISFACTION

57%FEWER DUPLICATE INVOICES

33%REDUCTION IN

EXCEPTIONS/DISCREPANCIES

37%BETTER VISIBLITY ACROSS

THE TRANSACTION

45%QUICKER APPROVAL CYCLES

39%INCREASED ON-TIME PAYMENTS

70%FEWER LOST OR MISSING INVOICES

Advantages of Accounts Payable automation for MS Dynamics

Key benefits that empower the organization

© 2015 Lexmark International, Inc. All rights reserved.

Efficiency Visibility

Vendor Relations Control

1 2

3 4

AP Manager Director of IT

or Dynamics

Solutions that

are simple to

administer

and upgrade

Fits corporate

IT strategy

Security

concerns

Eliminate

inefficiencies

in invoice

processing

Better visibility

Faster payment

cycle time

Time for analysis

of root cause

Lowest possible

cost outlay

Visibility and

control of liabilities

Accounting

accuracy

Auditability and

SOX compliance

Corporate

Executive

1.Needs

Relief from paper

Relief from supplier phone calls and emails

Improve internal perception as inefficient cost

center

Reduce month-end stress

Lessen pressure to do more with less

Help enforcing business rules

Help dealing with invoice exceptions

Assessing the needs of Accounts Payable


I. Needs

Relief from paper

Improve internal perception as inefficient cost

center

Reduce month-end stress


Help enforcing business rules

Help dealing with invoice exceptions

II. Addressing the needs

Intelligent data capture

Improved supplier engagement

Approval workflow that can support business

rules

Line level approval

and coding

Facilitates productivity

Three-way matching

User-friendly interface

Accelerated coding

Assessing the needs of Accounts Payable

I. Needs


Project aligned with Information Technology

strategy

Minimize demands to learn new computer

environments

Need to maintain high reliability and business

continuity

Assessing the needs of Information Technology

I. Needs


Project aligned with IT strategy

Minimize demands to learn new computer

environments

Need to maintain high reliability and business

continuity


Supports latest Dynamic NAV releases

Tightest integration with Dynamics NAV

Delivers a highly ‘configurable’ solution

Continuous, agile development of imaging and

workflow

‘Light’ Information Technology project

Deployment

Training

Maintenance

Assessing the needs of Information Technology

I. Needs

Pressure to maintain margin, manage cash

ROI for projects

Business operation efficiency

Ability to forecast

Access to reporting tools

Visibility over liabilities

Regulatory compliance requirements

Strong supplier relations

Assessing the CFO’s needs

I. Needs

Pressure to maintain margin, manage cash

ROI for projects

Business operation efficiency

Ability to forecast

Access to reporting tools

Visibility over liabilities

Regulatory compliance requirements

Strong supplier relations


Early payment discounts

Performance analytics

End-to-end processing

Shorter implementation time with cloud option

or low customization option

Enforce compliance

Audit controls

Reduced payment

cycle times

Supplier self-service

Assessing the CFO’s needs

65.8%

The impact: Bottom line costs

Source: Aberdeen Group, September 2014

3014.3

$23.30

8.9%

DAYS Invoice

processing time

PROCESSING

Cost per invoice

EARLY

Payment discount

capture rate

3.7

$4.00

BE

ST

IN

CL

AS

S

LAGGARDS

8.8

$9.60

42.7%

AVERAGE

Industry research about AP automation & Dynamics ERP

Source: PayStream Advisors 2014 Microsoft Dynamics Report

Manual routing of invoices 75%

Missing information

on invoices 23%

Large numbers of exceptions 43%

Lengthy

approval cycles 30%

Lost invoices 37%

Decentralized

invoice receipt 34%

Industry research about AP automation & Dynamics ERP

Source: PayStream Advisors 2014 Microsoft Dynamics Report

Manual routing of invoices 75%

Missing information

on invoices 23%

Large numbers of exceptions 43%

Lengthy

approval cycles 30%

Lost invoices 37%

Decentralized

invoice receipt 34%

80%Lower invoice

processing costs

AP processes can be drastically

improved with automation

Especially in the areas of invoice

receipt, matching and approval workflow

Key areas for improvement: manual

routing and lost invoices

75%Shorter invoice

processing time

AUTOMATION DRIVES BEST-IN-CLASS

AP PERFORMANCE

The Solution for NAV 2016 – 6 Building Blocks

Invoice receipt

(centralized/decentralized)

1

4

2

5

3

6

Invoice data capture

into Microsoft Dynamics NAV

Transaction creation

in Microsoft Dynamics NAV

Attachment of invoice

image in Microsoft

Dynamics NAV

Approvals, matching,

exception handling, coding

Invoice approval

and post for payment

What makes Dynamics NAV 2016 and Lexmark ICS different?


Embedded Integration - NAV Workflow/Screens and Lexmark Invoice Capture Service (ICS)

ICS is SaaS Architecture – Built on Azure

No need for special IT infrastructure

No implementation and/or installation cost

Neither maintenance nor support—always latest updates and available 24/7

Invoice Services purchased through Self-Service eCommerce Site

Simple registration process

Freemium (75 free invoices per month) or Subscription model

Total setup time - 10 minutes or less!

NAV/ICS solution lowers invoice processing costs and improves cycle time by delivering on key AP Automation building blocks

IT

IT

IT



How Lexmark ICS works with Dynamics NAV 2016

22

3) User sends

invoice

Searchable PDF

1) Sign up 2) Account

created

4) Invoice + Data

3a) Vendor emails

invoice





Pick Freemium or Subscription

Sign up –become member

Agree T&CProvide

Company Information

Finalize check-out

Receive login info via e-

mail

Use training material via

link

Input login information in NAV window

Simple sign-up and self-service

From inside of

Dynamics NAV 2016,

the user will click a

link to go to our self-

service siteLexmark Invoice

Capture

Service for

Microsoft

Dynamics NAV

2016



An Incoming Document Card is created in NAV with an invoice

attached

Invoices are uploaded / received in ICS

NAV pulls invoice data into NAV

available/created Document Card opt. with searchable PDF

User verification / creation of invoice

inside NAV

Continued NAVinvoice posting

process

How it works in Dynamics NAV 2016

Supplier/

Vendor

Learning

information



DEMO


3. Supports customer cloud initiatives

Built on Azure—world’s leading cloud

architecture

Scales as your customer’s business grows –

optimized for SMB market

4. Offers important tools and options

Self-service e-Commerce site for easy sign-up

Reporting and Administration

5. Promotes adoption of Dynamics NAV

2016

AP cost savings is immediate benefit to

customer - Cost Per Invoice savings

Helps cost-justify NAV upgrade or purchase

1. Makes AP processing affordable

ICS captures, verifies and interprets

information from incoming invoices – fully

SaaS cloud service

Integrates to Dynamics NAV workflow and

operates as a Managed Service

Provides easy-to-use verification and learning

capabilities for OCR

Freemium and Subscription Pricing support

2. Opens more AP process opportunities

Customizable workflow capability

Extensible Verification and Line Item options

Roadmap and Real-time upgrades

Why should your customers use this?

Come to the Lexmark Booth in the Exhibition Area

Meet the Team and receive Demos, Technical, and Sales Support

Review and use the Sales Materials on PartnerSource and from other Microsoft Partner sites

Attend Sales Webinars and other Events intended to help you sell NAV’s new OCR/AP Service

Demonstrate the value and immediate cost savings for your customers

Leverage Lexmark’s experience based on over 20 years of working with over 12,000+ customers worldwide

Let us help you turn on this important feature for your customers!

How do I learn more about Dynamics NAV 2016 and Lexmark

ICS?


Thank You!

Come visit us in the Exhibition Center!

Robert Monio

Director, Global Alliances

[email protected]

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