microsoft access 2010- illustrated
DESCRIPTION
Microsoft Access 2010- Illustrated . Unit D: Using Reports. Objectives. Use the Report Wizard Use Report Layout View Review report sections Apply group and sort orders (continued). Objectives (continued). Add subtotals and counts Resize and align controls Format a report - PowerPoint PPT PresentationTRANSCRIPT
Microsoft Access 2010- Illustrated
Unit D:Using Reports
Objectives
• Use the Report Wizard• Use Report Layout View• Review report sections• Apply group and sort orders(continued)
Microsoft Office 2010-Illustrated 2
Objectives (continued)
• Add subtotals and counts• Resize and align controls• Format a report• Create mailing labels
Microsoft Office 2010-Illustrated 3
Using the Report Wizard
• Report Wizard is one way to create a report
• It is a tool that asks you questions to guide development of the report
• Your responses determine record source, style and layout
• The Wizard helps sort, group and analyze records
Microsoft Office 2010-Illustrated 4
Selecting Fields for a Report Using the Report Wizard Page75 Figure D-1
Microsoft Office 2010-Illustrated 5
Using Report Layout View
• Reports have multiple views that you use for various report-building and report-viewing activities
• Report Layout View applies a grid to the report that helps you resize, move, and position controls
Microsoft Office 2010-Illustrated 6
Modifying Column Width in Report Layout View Page 77 Figure D-3
Microsoft Office 2010-Illustrated 7
Report Views Page 77 Table D-1
Microsoft Office 2010-Illustrated 8
Reviewing Report Sections
• Report sections determine where and how often controls in that section print in the final report
Microsoft Office 2010-Illustrated 9
Reviewing Report Sections Page 78 Table D-2
Microsoft Office 2010-Illustrated 10
Applying Group and Sort Orders
• Grouping means to sort records by a particular field plus provide a header and/or footer section before or after each group of sorted records
• To change sorting or grouping options for a report, you must work in Report Design View
Microsoft Office 2010-Illustrated 11
Group, Sort, and Total Pane Page 81 Figure D-8
Microsoft Office 2010-Illustrated 12
Adding Subtotals and Counts
• Calculations are used to add subtotals and counts to a report
• Expressions are needed to create a calculation
• Functions are built-in Access formulas
• Arguments are information needed by a function
Microsoft Office 2010-Illustrated 13
Resizing and Aligning Controls• You can resize a control by using the
↔ pointer• After resizing a control, it may need
to be realigned• Two ways to align controls:
* Within its own border* With respect to each other
Microsoft Office 2010-Illustrated 14
Precise Resizing and Aligning• [Ctrl] + arrow key(s) move a control
one pixel at a time• [Shift] + arrow key(s) resize a control
one pixel at a time• Pixel:
* pix = picture* el = element
Microsoft Office 2010-Illustrated 15
Resizing Controls in Layout View Page 85 Figure D-14
Microsoft Office 2010-Illustrated 16
Selecting More Than One Control at a Time in Report Design View Page 85 Table D-3
Microsoft Office 2010-Illustrated 17
Formatting a Report• Formatting can make a report look
more professional and easier to read• Formatting includes:
* Font style, size and color* Background colors* Line thickness and color* Alignment
Microsoft Office 2010-Illustrated 18
Useful Formatting Commands Page 87 Table D-4
Microsoft Office 2010-Illustrated 19
Creating Mailing Labels
• Any data in your Access database can be converted into labels using the Label Wizard, a special report wizard that precisely positions and sizes information for hundreds of standard business labels
Microsoft Office 2010-Illustrated 20
Label Wizard Dialog Box Page 89 Figure D-18
Microsoft Office 2010-Illustrated 21
Summary
• Using the Report Wizard• Using Report Layout View• Reviewing report sections• Applying group and sort orders• Adding subtotals and counts• Resizing and aligning controls• Formatting a report• Creating mailing labels
Microsoft Office 2010-Illustrated 22