Microsoft Access 2003 Microsoft Access 2003 Illustrated IntroductoryIllustrated Introductory

Using FormsUsing Forms

2Using Forms

Plan a formPlan a form Create a formCreate a form Move and resize controlsMove and resize controls Modify labelsModify labels

ObjectivesObjectives

3Using Forms

ObjectivesObjectives Use text boxes for calculationsUse text boxes for calculations Modify tab orderModify tab order Enter, edit, and print recordsEnter, edit, and print records Insert an imageInsert an image

4Using Forms

Planning a FormPlanning a Form

Gather the source documents used Gather the source documents used to design your formto design your form

Determine the best type of control to Determine the best type of control to use for each item on the formuse for each item on the form

Determine the underlying record Determine the underlying record sourcesource

Name the formName the form

5Using Forms

Types of ControlsTypes of Controls

BoundBound: display data from underlying : display data from underlying record source and used to edit and record source and used to edit and enter dataenter data

UnboundUnbound: do not change from : do not change from record to record and exist only to record to record and exist only to clarify and enhance the formclarify and enhance the form

6Using Forms

Types of ControlsTypes of Controls

7Using Forms

Types of ControlsTypes of Controls

Tab control

Text box

Combo box

Label

Option groupToggle buttonOption button

Bound object frame

8Using Forms

Types of ControlsTypes of Controls

Unbound object frame

List box

Command button

Rectangle

Check box

9Using Forms

Creating a FormCreating a Form

Methods:Methods:

Form Design ViewForm Design View Form WizardForm Wizard AutoFormAutoForm Chart WizardChart Wizard PivotTable WizardPivotTable Wizard

10Using Forms

Creating a FormCreating a Form

Label

Check box

Text box

11Using Forms

Moving and Resizing ControlsMoving and Resizing Controls

12Using Forms

Form Design View ElementsForm Design View Elements

Label

Field list

Vertical ruler

Toolbox toolbar

Field List button

Toolbox button

Object list box

13Using Forms

Modifying LabelsModifying Labels

Caption property

Selected label

14Using Forms

Selecting more than one Selecting more than one controlcontrol

Click, [Shift]+clickClick, [Shift]+click Drag a selection boxDrag a selection box Click in the rulerClick in the ruler Drag in the rulerDrag in the ruler

15Using Forms

Using Text Boxes for Using Text Boxes for CalculationsCalculations

Text Box Calculations start with Calculations start with

an equal signan equal sign Field names are Field names are

surrounded by surrounded by [square brackets][square brackets]

Example:Example:=[Retail]-[Wholesale]=[Retail]-[Wholesale]

16Using Forms

Modifying Tab OrderModifying Tab Order Use the View, Tab Order menu Use the View, Tab Order menu

optionoption

17Using Forms

Form SectionsForm Sections

18Using Forms

Entering, Editing, and Printing Entering, Editing, and Printing RecordsRecords

Form View Toolbar

NewRecord

DeleteRecord

FindRecord

UndoPrint allrecords

19Using Forms

Entering, Editing, and Printing Entering, Editing, and Printing RecordsRecords

Navigation Toolbar

Firstrecord Previous

record Currentrecord number

Nextrecord

Lastrecord

Newrecord

20Using Forms

Editing a RecordEditing a Record

Edit record symbol

21Using Forms

Inserting an ImageInserting an Image

Image

Bound object frame

Unbound object frame

Graphic imageGraphic image– LogoLogo– PicturePicture– Clip ArtClip Art

22Using Forms

SummarySummary Build forms to enter and edit dataBuild forms to enter and edit data Use Form Design View to build and Use Form Design View to build and

modify formsmodify forms Every item on a form is called a Every item on a form is called a

“control”“control” Bound controls display dataBound controls display data Unbound controls clarify informationUnbound controls clarify information