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MICHIGAN MUNICIPAL SERVICES AUTHORITYCOLLABORATE INNOVATE SERVE

Michigan Local Government Benchmarking Consortium Conference: Benchmarking for Success

Lansing, MichiganDecember 3, 2013

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• New Public-Private Partnership

• Access to Best Practices

• Serves at the Request of Local Communities

• Innovative Solutions for Local Governments

• Making a Difference for our Communities, our State, and our Citizens

ABOUT THE MMSA

COLLABORATE INNOVATE SERVE

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To deliver high quality shared services and functions to participating cities, villages, townships, counties, and districts; providing them with innovative solutions to collaborate, lower costs, and enhance services to their citizens.

OUR MISSION

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To revolutionize the delivery of services and functions by local governments across the state through access to best practices and shared services in order to contain costs, manage resources, and enhance the quality of life in their communities.

OUR VISION

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Integrity To do the right thing even when no one is looking.Trust Inspire confidence and performance.

InnovationEmbrace change, seek continuous improvement.Collaboration Encourage teamwork, input, and communication.

ServiceProvide best in class service in all endeavors.InclusionRespect the input of everyone, seek out input.

HonorBe guided by a high sense of ethics.

OUR CORE VALUES

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• The MMSA is a separate legal entity formed through an Interlocal Agreement between Grand Rapids and Livonia.

• The MMSA is authorized to:• enter into contracts;• share costs and responsibilities;• transfer functions and responsibilities;• cooperate; and• lend its credit in connection with any publicly owned undertaking.

• The Interlocal Agreement may be amended to include additional participants.

• The MMSA may provide services and functions to participants under express written consents and agreements.

• Participants are not financially obligated or required to provide services through the MMSA or transfer functions to the MMSA.

GOVERNANCE AND FORMATION

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Key Initiatives: First Half 2009GOVERNANCE AND ORGANIZATION

Founding MembersMembers possessing full corporate membership status including voting membership on the Authority Board and/or Executive CommitteeAssociate MembersMembers wishing to utilize the services and functions of the MMSA

Authority Board

Executive Committee

CEO

Members/Stakeholders MMSA Staff

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THE ROAD AHEADKey Activities

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Michigan Municipal Services Authority (MMSA) Shared Services Solutions

Other Shared Services and

Functions

The Virtual Health and

Wellness Marketplace

Financial Management

System / Enterprise Solutions

Best Practices

SHARED SERVICES SOLUTIONS

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FINANCIAL MANAGEMENT AND HUMAN RESOURCES SOFTWARE SYSTEM – REQUEST FOR PROPOSAL

• The RFP was distributed September 16th soliciting qualified proposals for software and services to implement the financial management and human resources software system (FMS)

• Issued by the City of Grand Rapids, on behalf of the MMSA and other local government organizations (Kent County, Warren, Detroit, and Romulus)

• The RFP was developed using the Best Practices Report and a needs assessment process

• Includes System Specifications for eighteen module areas

• Proposals were received on October 30, 2013; Vendor selection early 2014

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FMS – KEY SPECIFICATIONS AND MODULES

Financial Management

General Ledger Bank ReconciliationCash ManagementAccounts PayableDebt ManagementFixed AssetsProject AccountingGrant AccountingInvestment ManagementPayrollMiscellaneous Billings/Accounts Receivable

Procurement, Logistics and Asset Management

PurchasingCapital Asset ManagementFleet Management*Real Estate/Facilities Management*

Human Resources

Resource ManagementRecruitment*Personnel AdministrationCompensationPerformance ManagementSchedulingTime & AttendanceTraining and Events*Other Services &

Functions

Water & Sewer*Document Imaging*City Income Taxes*Property Assessment*

* Possible future modules

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The Virtual Health and Wellness Marketplace Organizational Concept and Structure

Various Insurance Providers

MMSALead Consultant / PM

Contract Administrator / Enrollment Systems Provider

Health & Wellness Consultant

Michigan Local Units of Governments(Townships, Cities, Municipalities, Districts, Counties)

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VIRTUAL HEALTH AND WELLNESS MARKETPLACE

• MMSA is working with local units of government to improve and enhance employee benefits and the enrollment process

• Implementing an online enrollment and eligibility system as part of Phase One of the VHWM

• The system will allow active and retired employees to manage their benefit changes online on a central system; a customer service center is available to facilitate the process

• System implementation completed; Open enrollment closed

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KEY ACTIVITIES

• Focus on our key projects: Financial Management System/Enterprise Solutions and the Virtual Health and Wellness Marketplace

• RFP and Vendor and Product Selection for FMS/ES Project/Online Enrollment and Eligibility timelines

• Awareness: Establish key partnerships for success and broaden

outreach efforts with other local units of government

• Next shared service projects?

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MICHIGAN MUNICIPAL SERVICES AUTHORITYCOLLABORATE INNOVATE SERVE

Delivering Value Based Services and Functions to Michigan Communities