mic universi ty of gaza -...

S

Comm

Schedulin

ISLAmunity Ser

Com

ng & Anboxes

En

AMIC UNrvices anmmunity

alysis thby Micr

PMotRab

Sung. Hesh

Gaza,

NIVERSInd Contin

Develop

he projecrosoft Pr

repared taz J. Aloah J. Ala

pervisedham Abu

, Pales n

ITY OF Gnuing Edupment Ins

ct of manroject an

by ostath ashqar

d by: El Qumb

ne 2017

GAZA ucation Dstitute

nufacturind Excel

boz

Deanship

ing seism

mic

of 20

Table of Contents

1) Table of figures ........................................................................................................................ 3

2) Introduction ............................................................................................................................. 4

A) Project background ............................................................................................................. 4

i) Requirements Analysis: ................................................................................................... 4

ii) Design and concept: ........................................................................................................ 4

iii) Plan the project ............................................................................................................... 4

iv) Materials procurements .................................................................................................. 4

v) Boxes production ............................................................................................................. 4

vi) Boxes assembly ................................................................................................................ 4

B) Planning concept and software ........................................................................................... 4

i) Planning concept ............................................................................................................. 4

ii) External resources and software ..................................................................................... 4

3) Project scope statement .......................................................................................................... 5

A) Define project scope ............................................................................................................ 5

B) Project assumptions and constraints .................................................................................. 5

i) Quality ............................................................................................................................. 5

ii) Resources ........................................................................................................................ 5

iii) Scope ............................................................................................................................... 5

iv) Time ................................................................................................................................. 5

4) Work Breakdown Structure WBS ............................................................................................ 6

A) Decomposition .................................................................................................................... 6

B) WBS ..................................................................................................................................... 6

5) Project schedule ...................................................................................................................... 7

A) Define project activities ....................................................................................................... 7

B) Estimate activities duration ................................................................................................. 8

C) Schedule activities ............................................................................................................... 8

i) Sequence activities .......................................................................................................... 8

ii) Project Original Bar chart ................................................................................................ 9

iii) Project Revised Bar Chart .............................................................................................. 10

6) Resource management plan .................................................................................................. 10

A) Types of resources ............................................................................................................. 10

B) Quantities of each type of resource .................................................................................. 11

of 20

C) Project organization chart ................................................................................................. 12

D) Project resource histogram ............................................................................................... 12

i) Primavera resource histogram ...................................................................................... 12

ii) Microsoft Excel resource histogram .............................................................................. 13

iii) Microsoft Excel revised resource histogram ................................................................. 13

7) Cost estimates ....................................................................................................................... 14

A) Determining Project Budget .............................................................................................. 14

i) Original project budget.................................................................................................. 14

ii) Revised project budget .................................................................................................. 14

B) Project cash flow ............................................................................................................... 15

i) Original Cash Flow ......................................................................................................... 15

ii) Revised Cash Flow ......................................................................................................... 15

8) Risk management plan .......................................................................................................... 16

A) Identify risks ...................................................................................................................... 16

B) Perform qualitative risk analysis ....................................................................................... 16

C) Perform quantitative risk analysis ..................................................................................... 17

D) Plan risk responses ............................................................................................................ 17

E) Monitor and control risks .................................................................................................. 17

9) Communications plan ............................................................................................................ 18

A) Project Stakeholders .......................................................................................................... 18

B) Communications groups .................................................................................................... 18

C) Communications Information needs ................................................................................. 18

10) Quality plan ....................................................................................................................... 19

A) Plan Quality ....................................................................................................................... 19

B) Quality Assurance .............................................................................................................. 19

C) Quality Control .................................................................................................................. 19

11) Conclusions and recommendations .................................................................................. 19

12) References ......................................................................................................................... 20

of 20

1) Table of figures Figure 1(Scope Decomposing) ........................................................................................................ 6 Figure 2(Project WBS) .................................................................................................................... 7 Figure 3(Activity List) ..................................................................................................................... 7 Figure 4(Activity Duration) ............................................................................................................. 8 Figure 5(Activity Sequence) ............................................................................................................ 9 Figure 6(Bar Chart) ......................................................................................................................... 9 Figure 7(Revised Bar Chart).......................................................................................................... 10 Figure 8(Type of Resources) ......................................................................................................... 11 Figure 9(Resources Quantities) ..................................................................................................... 11 Figure 10(Organization Chart) ...................................................................................................... 12 Figure 11(Primavera Resource Histogram) ................................................................................... 12 Figure 12(Excel Resource Histogram) .......................................................................................... 13 Figure 13(Excel Revised Resource Histogram) ............................................................................ 13 Figure 14(Project Budget) ............................................................................................................. 14 Figure 15(Revised Project Budget) ............................................................................................... 14 Figure 16(Project Cash Flow) ....................................................................................................... 15 Figure 17(Project Revised Cash Flow) .......................................................................................... 15 Figure 18(Qualitative Risk Analysis) ............................................................................................ 16 Figure 19(Quantitative Risk Analysis) .......................................................................................... 17 Figure 20(Communications Information) ...................................................................................... 18

of 20

2) Introduction A) Project background

Our company Flexible Models (FM) awarded a project for the Research and Development unit of the Property Development Department of the Government (PDDG). The project is part of Seismic Zone Residential Construction Improvement Program, and it is to manufacture and deliver boxes, which used on a foundation of buildings. In order to deliver the final product, the project will pass through the following stages:

i) Requirements Analysis: Interview the project stakeholders and Product detail analysis to define the project scope of work.

ii) Design and concept: Perform the project design and execution method statement in order to plan the project.

iii) Plan the project: Develop the project plan; scope statement, WBS, schedule, resources, cost, risks, communication, and quality plans as per the following sections.

iv) Materials procurements: As per the project management plan, and the design, the materials procurement should start to provide the materials required to manufacture the boxes.

v) Boxes production: As per the materials delivery schedule and the project plan, the manufacture should start to deliver the boxes on time.

vi) Boxes assembly: As per the production schedule, and the project management plan, the boxes should be delivered and assembled at the client's site as required.

B) Planning concept and software i) Planning concept Project planning concept is as per (Project Management Institute 2008) planning process groups, tools, and techniques. However, the author used his own experience to select the best techniques fits the project situation.

ii) External resources and software The author used Microsoft Excel, and Oracle Primavera to perform the required calculations and diagrams embedded in the final project document as figures.

of 20

3) Project scope statement A) Define project scope

The project scope is to design, manufacture, deliver, and assembly cardboard or metal sheet boxes, which will be used in the foundation of PDDG program.

B) Project assumptions and constraints This section include the assumptions and the constrains, which considered during the project planning and execution as per the following:

i) Quality The size must be 300 x 250 x 200 cm with a slot of 10 x 10 x 25 cm. The tolerance on outer dimensions must be +/-2 cm. The tolerance on dimensions of the slot must be 0 to -3 mm in width. In

short, the slot cannot be more than 10 x 10 cm. It should be made of cardboard or metal sheet. It should be made of small cubes of dimensions 5 x 5 x 5 cm. It should be smooth in appearance.

ii) Resources

The following is the Labor rates:

Design department: USD 150 per day Cutting department: USD 90 per day Assembly department: USD 150 per day

Note: the given effort of resources is total number of resources to complete the task not the daily manpower,

The following is the Labor rates:

USD 20 per industrial cardboard sheet USD 25 per metal sheet USD 10 per Standard cubes

iii) Scope The boxes should be delivered and assembled at the client's site

iv) Time The project completion date was revised because of the risk management.

See section 8-D. The calendar used on oracle Primavera scheduling tool is standard 5-day

work per week except for task number A1150 “Shipment/Delivery” the calendar used is 7-day work per week.

of 20

4) Work Breakdown Structure WBS A) Decomposition

“Decomposition is a technique for subdividing the project deliverables into smaller, manageable tasks called work packages” (Sanghera 2010, p97). The project scope of work decomposed into work packages and groups as per the following figure-1.

Boxes Project Decomposing

1 Requirements Analysis

1.1 Interview client stakeholders

1.2 Product detail analysis

1.3 Refinement of the final draft

2 Design and Concept

2.1 High level design

2.2 Details with operation designs

3 Production

3.1 Set up

3.2 Cutting and parts development

3.3 Sub-assembly 1

3.4 Sub-assembly 2

3.5 Sub-assembly 3

3.6 Assembly integration

4 Material

4.1 Cardboard sheet

4.1 Metal sheets

4.1 Cubes

5 Delivery

5.1 Pre-delivery

5.2 Shipment/Delivery—delivery takes 2 weeks by sea.

5.3 Implementation Figure 1(Scope Decomposing)

B

5) A

B) WBS After dPrimav

Figure 2(

ProjecA) Define

After thWBS a

Figure 3(

decomposingvera as per th

(Project WBS)

ct schedul project ache creation oas per the fo

(Activity List)

g the projeche following

le ctivities of the WBSllowing figu

Requiremen Interview Product de RefinemenDesign and High level Details witProduction Set up Cutting an Sub-assem Sub-assem Sub-assem Assembly Material Cardboard Metal shee CubesDelivery Pre-delive Shipment/ Implemen

Page 7 of 20

t into work g figure-2.

S, the activiture-3

Tasknts Analysis client stakehoetail analysisnt of the final Conceptdesign

th operation d

nd parts develombly 1mbly 2mbly 3

integration

d sheetets

ry/Delivery—detation

0

packages, t

ties were po

k Name

olders

draft

designs

opment

livery takes 2

the WBS is

opulated und

weeks by sea

created by O

der the relate

.

Oracle

ed

of 20

B) Estimate activities duration In this process, the duration of each activity will be estimated. Since the “duration estimate is progressively elaborated” (Project Management Institute., 2013), this step could be revisited during the schedule activities, resource management, and risk management to achieve the project deadlines. See figure-4

Task Name Duration Requirements Analysis 12 days Interview client stakeholders 4 days Product detail analysis 6 days Refinement of the final draft 2 days Design and Concept 8 days High level design 4 days Details with operation designs 6 days Production 16 days Set up 4 days Cutting and parts development 3 days Sub-assembly 1 6 days Sub-assembly 2 6 days Sub-assembly 3 4 days Assembly integration 3 days Material 1 day Cardboard sheet 1 day Metal sheets 1 day Cubes 1 day Delivery 32 days Pre-delivery 2 days Shipment/Delivery—delivery takes 2 weeks by sea. 14 days Implementation 7 days

Figure 4(Activity Duration)

of 20

C) Schedule activities i) Sequence activities The activities is sequenced assigning the predecessor and successor relationships as per figure-5 below.

Note: activity “Details with operation designs” has a start-to-start + 2 days lag relationship with activity “High level design” as per statement “The task 'Details with operation designs' starts with a 50% overlap with 'High level design'”

Task Name Duration Start Finish Requirements Analysis 12 days Mon 01-01-18 Tue 16-01-18 Interview client stakeholders 4 days Mon 01-01-18 Thu 04-01-18 Product detail analysis 6 days Sun 07-01-18 Sun 14-01-18 Refinement of the final draft 2 days Mon 15-01-18 Tue 16-01-18Design and Concept 8 days Wed 17-01-18 Sun 28-01-18 High level design 4 days Wed 17-01-18 Mon 22-01-18 Details with operation designs 6 days Sun 21-01-18 Sun 28-01-18Production 16 days Mon 29-01-18 Mon 19-02-18 Set up 4 days Mon 29-01-18 Thu 01-02-18 Cutting and parts development 3 days Sun 04-02-18 Tue 06-02-18 Sub-assembly 1 6 days Wed 07-02-18 Wed 14-02-18 Sub-assembly 2 6 days Wed 07-02-18 Wed 14-02-18 Sub-assembly 3 4 days Wed 07-02-18 Mon 12-02-18 Assembly integration 3 days Thu 15-02-18 Mon 19-02-18Material 1 day Sun 04-02-18 Sun 04-02-18 Cardboard sheet 1 day Sun 04-02-18 Sun 04-02-18 Metal sheets 1 day Sun 04-02-18 Sun 04-02-18 Cubes 1 day Sun 04-02-18 Sun 04-02-18Delivery 32 days Mon 05-02-18 Tue 20-03-18 Pre-delivery 2 days Mon 05-02-18 Tue 06-02-18 Shipment/Delivery—delivery takes 2 weeks by sea. 14 days Tue 20-02-18 Sun 11-03-18 Implementation 7 days Mon 12-03-18 Tue 20-03-18

Figure 5(Activity Sequence)

ii) ProjAfter sidentify

Figure 6(

ect Originalequencing tying the pro

(Bar Chart)

l Bar chartthe activitiesoject critical

Page 10 of 2

s, Oracle Prl path by the

20

rimavera repe red bars as

presents the s per figure-

bar chart w-6.

which

of 20

6) Resource management plan A) Types of resources

The following figure-8 defines the type of resources associated with each activity

Boxes Project Decomposing Task Duration

Resource Type 1 Requirements Analysis

1.1 Interview client stakeholders 4 days Design

1.2 Product detail analysis 6 days Design & Assembly

1.3 Refinement of the final draft 2 days Design

2 Design and Concept

2.1 High level design 4 days Design

2.2 Details with operation designs 6 days Design

3 Production

3.1 Set up 4 days Assembly

3.2 Cutting and parts development 3 days Cutting

3.3 Sub-assembly 1 6 days Assembly



3.6 Assembly integration 3 days Assembly

4 Material

4.1 Cardboard sheet sheets

4.1 Metal sheets sheets

4.1 Cubes pieces

5 Delivery

5.1 Pre-delivery 2 days

5.2 Shipment/Delivery—delivery takes 2 weeks by sea. 14 days

5.3 Implementation 7 days Design & Assembly

B

Figure 8(

B) QuantiAfter dresourc

Figure 9(

(Type of Resour

ities of eacdefining the ce is calcula

(Resources Qua

rces)

ch type oftype of reso

ated as per fi

antities)

Page 12 of 2

resource ources assocfigure-9.

20

ciated with ttasks, quanttity of each

C

D

C) ProjectFigure-

Figu

D) ProjectThe aucalculausing M

i) Prim

Figure 11

t organizat-10 represen

ure 10(Organiza

t resource uthor populate the requirMicrosoft Ex

mavera resou

1(Primavera Re

tion chartnt the projec

ation Chart)

histogramlated the Ored work foxcel for bett

urce histogr

esource Histogr

Page 13 of 2

ct organizati

m Oracle primrce per weekter presentat

am

ram)

20

ion chart as

mavera withk, and then tion.

mentioned

h the activicreate the re

in the case

ities resourcesource hist

study

ces to ogram

ii) Micr

Figure 12

iii) MicrBecausmitigat13

Figure 13

rosoft Exce

2(Excel Resourc

rosoft Excese of the riskte the risks.

3(Excel Revised

l resource h

ce Histogram)

l revised resk response Accordingl

d Resource Histo

Page 14 of 2

histogram

source histoin section 8ly, the resou

ogram)

20

ogram 8-D, the projurce histogra

oject duratioam was revi

on was chanised as per f

nged to figure-

7) A

Cost eA) Determ

i) OrigThe autusing M

Figure 1

ii) ReviBecausmitigatper figu

Figure 15

estimates mining Proginal projectthor estimat

Microsoft Ex

14(Project Budg

ised projectse of the riste the risks ure-15

5(Revised Proje

oject Budgt budget ted the cost xcel. The pr

get)

t budget sk response associated w

ect Budget)

Page 15 of 2

get

of each actiroject budge

plan in secwith the pro

20

ivity, and acet is 36,960

ction 8-D, Poject. The r

ccordingly t$ as per fig

Project budgrevised budg

the project bgure-14

get was reviget is 37,81

budget

ised to 5 $ as

B

B) Projecti) OrigThe auto calcuExcel f

Figure 1

ii) ReviBecausmitigatfigure-

Figure 17

t cash flowginal Cash Futhor populaulate the wefor better pr

16(Project Cash

ised Cash Fse of the riskte the risks 17

7(Project Revise

w Flow ated the Oraeekly cash fesentation a

h Flow)

Flow k response passociated

ed Cash Flow)

Page 16 of 2

acle primaveflow, and thas per figure

plan in sectiwith the p

20

era with thehen create the-16

ion 8-D, Proroject. The

e budget coshe cash flow

oject cash flrevised ca

st of each aw using Mic

ow was revsh flow is

ctivity crosoft

ised to as per

8) A

B

Risk mA) Identify

In ordethe riskproject

B) Perform

The fol

Figure 1

managemfy risks er to establiks as the firs

manager id

Risk Id R1very skilledRisk ID R2Risk ID R3

m qualitatiRisk R1 haday of delaRisk R2 haRisk R3 haand Cutting

llowing figu

18(Qualitative R

ment plan

sh the risk st stage (Wydentified the

: The Cuttind resource t2: Project m3: change in

ive risk ans a 0.7 proba

ay in this tasas a 0.3 probas assumed pg and parts d

ure-18 repre

Risk Analysis)

Page 17 of 2

managemenysocki 2012,e following r

ng and partso meet the q

materials coun client requi

nalysis ability and wsk, which cobability and probability developmen

esent the qua

20

nt plan, the , p77). Accorisks:

s developmequality requ

uld be damagirements aft

will delays thonsider high0.3 impact of 0.5 and hnt) by 1

alitative risk

project teamordingly, pro

ent task id Auirements. ged during ster the cuttin

he project bh impact asson the task

has impact o

k analysis.

m should idoject team a

A1060 requi

shipment. ng stage.

y 6 days forsumed by 0.6cost.

on tasks (Set

dentify and the

red a

r every 6.

t up,

C

D

E

C) PerformReferen0.4 to 0risks. Tbelow

Figure 19

From thtask du2, and plan.

D) Plan risBecausdate, bchange

E) MonitoMonitoplannedidentify

AlthouRisks Rthe promonito

m quantitance to (Berm0.6 medium,The impact

9(Quantitative R

he quantitaturation for ta3 days resp

sk responsse of the qubar chart, reed and name

or and conoring and cod metrics. Ty new risks

gh, risk R2 R1 and R3 soject if theyoring the thre

ative risk aman 2007) p, and belowof the high

Risk Analysis)

tive risk anaasks (Set uppectively. T

ses uantitative aesources hi

ed “revised”

ntrol risksntrolling ofThis procesduring the p

is low risk,should be my occurs. Proee risks iden

Page 18 of 2

analysis p167 risk as0.4 low, the

h and mediu

alysis, the prp, and Cutti

These chang

and qualitatiistogram, b”.

f risks is requs could resuprogress of

but it shouldmonitored car

oject team ntified.

20

ssessment, rie qualitativeum risks are

roject budgeing and part

ges reflected

ive risk anaudget cost,

uired to evalult a develothe project.

d be monitorefully becashould iden

isks above 0e risk analyse calculated

et increasedts developmd on the pro

alysis, the pr, and cash

luate the riskopment on (Kerzner 20

ored to avoidause they hantify any ne

0.6 high andis ignored th

d as per figu

d by 855$, ament) increasoject manag

roject compflow plans

k response athe risk pla

009) p788

d its impact.ave a big effew risks and

d from he low ure-19

and the sed by

gement

pletion s were

against an and

. Other fect on d keep

of 20

9) Communications plan A) Project Stakeholders

In addition to the project team identified on the organization chart in section 6-C, other external stakeholders is identified. Joseph Bukhmann, the chief editor of Construction Consortium Journal.

B) Communications groups The project consist of three main groups:

FM Company group Client Group External stakeholders group.

C) Communications Information needs The following figure-20 represent the communication information between the stakeholders on the project.

S.N

Stakeholder Name

Stakeholder Group

Type of information

Sequence of Communicat

ion

Information Delivery Method

1 Roy Benjamin

FM Company group product design alternate day Email

2 Michael Gartner

FM Company group

detailed drawings assembly drawings

Weekly Email & Hard

Copy

3 Philip Cloony

FM Company group design drawings Weekly

Email & Hard Copy

4

Jim Stanford

FM Company group

vendor management,

market analysis, contracting, and

procuring required resources

Weekly

Email

5

John Morris

FM Company

group

information on the progress

project management processes

Daily

Web-based project tracking

system Reports, and

Memo's

6 Caroline Smith

FM Company group

budget

Weekly

one-on-one meetings, and telephone calls

7

Joseph Bukhmann

External stakeholders

group

Progress, photos, and project status

Monthly

Email & Hard Copy

8

Paul Lee

Client Group

progress of the technical design

Progress presentation

Weekly report

biweekly call

Email Phone Call

Figure 20(Communications Information)

of 20

10) Quality plan A) Plan Quality

The boxes manufacture project has a very tight scope constrains with very limited tolerances. Therefore, the boxes quality should meet the quality constrains and tolerances mentioned in section 3-B-i. In addition, a mockup of the boxes to be manufactured in early stage of the project to perform a quality test, experiment the manufacture quality procedures and to avoid risks of bad quality in the production stage.

B) Quality Assurance During the manufacture process, and before proceeding with the second stage of the manufacture, the first stage should be checked via inspection request and verified by the QA engineer. This procedure will reduce the probabilities of quality defects and if any defects discovered during the manufacture will be fixed in early stage, rather than waiting the assembly stage to find out that there is a problem in the boxes.

C) Quality Control During the manufacture process, the QA engineer should physically check the quality of the product and sign inspection request for each stage of the manufacture.

11) Conclusions and recommendations The boxes manufacture project represent a high value to the FM company reputation since it is part of well-known program, and followed by the Construction Consortium Journal chief editor Joseph Bukhmann.

The project quality requirement is very high, and therefore, the quality should be effectively managed. The risks associated with the project increased the project budget and duration. Accordingly, all the project management plan components were revised to accommodate the risk response.

Project communication involves different parties. Therefore, the communication information log is effective way of informing the stakeholders the required information, by the time they need to know, and with the preferred communication method. This communication plan will ensure the information flow, and will keep all the project stakeholders updated.

The project management plan is a progressively elaborated document. It is expected to be modified, and updated. Each change or update should be reflected on the other elements of the project management plan.

mic universi ty of gaza -...

Documents