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Miami-Dade County Parks, Recreation and Open Spaces Our Residents, Our Business Slide 2 Miami-Dade County Parks, Recreation and Open Spaces We create outstanding recreational, natural and cultural experiences to enrich you and to enhance our community for this and future generations. Slide 3 Miami-Dade County Parks, Recreation and Open Spaces VISION Connecting People and Parks for Life CORE VALUES Outstanding Customer Service Enthusiastic Attitude and Teamwork Accountability and Integrity Creativity and Innovation Stewardship Inclusiveness and Accessibility Leadership and Professional Development Slide 4 About Miami-Dade County Parks, Recreation and Open Spaces Nationally accredited, a three-time winner of the NRPA National Gold Medal Award and winner of the 2009 Florida Governor's Sterling Award for excellence in management and operations Serves 2.5 million residents and 10 million visitors annually Serves 10,000 children in out-of-school and summer programs and 25,000 children in organized youth leagues annually 263 parks & 12,848 acres of land including: After school, sports, summer camp programs Educational nature centers and nature preserves Beaches, marinas, pools, golf courses, gun range Zoo Miami Deering Estate at Cutler Arts and culture programs and events And much more Slide 5 Table of Organization Park Operations George Parrado PROS Director Jack Kardys Park Operations Mgt. Assistant Director Kevin Kirwin Beach Operations & Maintenance John Ripple Park Security George Poulus Grounds Maint. & STD Gil Delgado Coastal Park & Marinas Enterprise Tom Morgan Recreation & Program Svcs. Renae Nottage Right-of-Way Aesthetic & Assets Management David Cardenas Executive Secretary SPA 1 PSO 3 Total Employees FT - 433 FTE 369.2 Total # Parks - 204 Slide 6 Park Operations North Zone Amelia Zone Frankie Yanes Central Zone VACANT Tamiami Zone Lars Bergquist Tropical Zone Tim Byrnes South Zone Deallo Johnson Park Operations Region Manager George Parrado 27 th Avenue Boxing Center Ives Estates Park Norman & Jean Reach Park Jefferson Reaves Sr. Park Little River Park North Glade Park Oak Grove Park Marva Y. Bannerman Park West Little River Park Amelia Earhart Park Amelia Earhart Farm Village Amelia Earhart Sports Complex Amelia Earhart Maintenance Kendall Indian Hammocks Bird Lakes Park Ron Ehmann Park Kendall Soccer Park The Womens Park Tamiami Park and Tennis Rockway Park Ruben Dario McMillan Park Tamiami Park Service Area Tropical Park Tropical Equestrian Center A D Barnes Park Homestead Air Reserve Park Hammocks Community Park Eureka Park Devon Aire Park Modello Park Sgt. Delancy Park Wild Lime Park Southridge Park Eureka Villas Park Total Employees FT - 84 FTE 113.32 Administrative Secretary PSO 3 Account Clerk Slide 7 Core Essential Parks Maintenance/Safety/Preservatio n of Assets Grounds Maintenance/Preparing of Fields/Clean and Green Asset Inventory General Plans Security Park facilities and Open Spaces Play Areas Recreation/community Centers District/Region Park/Maintenance Special Events Life Sports Skate Parks Equestrian Center Kendall Soccer Park Tennis Facilities Dog Parks Concessions Facility Rentals Volunteer Programs Park Operations Services Important Value Added Landscape Maintenance/Tree Trimming Care CBO space provided Sports Development Disability Sports Athletic Facilities Slide 8 Customer Satisfaction Essential to Business Planning Essential to Business Planning SWOT Analysis - strengths, weaknesses, opportunities, and threats. SWOT Analysis - strengths, weaknesses, opportunities, and threats. Outcome Statements Outcome Statements Measures and Targets Measures and Targets Slide 9 SWOT Analysis - OPs INTERNAL Strengths (what's going well)Opportunities EXTERNAL Geographically located shelters for rentals ( New Programming/concession RFPs, ITBs and Permits Large open recreational spaces New sports programming i.e. Lacrosse, Rugby, Adult sports Geographically availability of large sport facilities ( Coordinated corporate rentals for all large facilities Specialized facilities ( Marketing i.e. Web site, Facebook, social media venues, online schedules and results Revenue producing partners - RFPs, ITBs, Permits, i.e. Local, Regional and National sports tournaments Weaknesses (what's not going well) Threats (what's endangering us) Reduction in Staffing levels/grounds maintenanceRegulatory agencies (life safety) Building sizes (one dimensional)Weather Aging FleetEconomy Limits on offering new sports or expanding current onesCompeting facilities of other municipalities/agencies Aging facilities/accessibilitiesCompetitor pricing Slide 10 SWOT - PROS INTERNAL Strengths (what's going well)Opportunities EXTERNAL Responsiveness (high visibility and the first contact) Grants [FDLE, DHS, DOJ, etc.] Support special events MDPD relationship Professionalism (certification & state license) Partnership with State Farm Laptop computers ( 5 supervisors) Marina / boat ramp operations Educating the public Customer focus (Park Watch program) AVL vehicle tracking system Work cooperatively park operations Communication, 800 mg radios Weaknesses (what's not going well)Threats (what's endangering us) Patrol vehicle condition 1 Incorporation Bumping of Secretary (specialized duties) 2 Public unawareness of criminal activity No capacity to staff overnight response 3 Privatizing Internal partnership with Miami-Dade Police Linking incident documentation Cross training Guards Laptop for Officer, cut back on paper Go Green Slide 11 Outcome Statements For whom is the service provided? For whom is the service provided? For what purpose? For what purpose? For what benefit? For what benefit? For what cost? For what cost? For what outcome? For what outcome? Slide 12 Outcome Statements - examples Disability Services: To provide architectural and program access to the Miami-Dade County Parks, Recreation and Open Spaces Department to individuals with disabilities through compliance with current legal requirements and collaboration with individuals with disabilities, their families, their communities, and the organizations that represent them. Disability Services: To provide architectural and program access to the Miami-Dade County Parks, Recreation and Open Spaces Department to individuals with disabilities through compliance with current legal requirements and collaboration with individuals with disabilities, their families, their communities, and the organizations that represent them. Special Tax: To provide exceptional landscape and tree care services to better serve our residents by improving property values and aesthetics throughout Miami-Dade while being financially sustainable. Special Tax: To provide exceptional landscape and tree care services to better serve our residents by improving property values and aesthetics throughout Miami-Dade while being financially sustainable. Slide 13 Performance Accountability Who are our customers? Who are our customers? How can we measure if our customers are better off? How can we measure if our customers are better off? How can we measure if we are delivering services well? How can we measure if we are delivering services well? How are we doing on the most important of these measures? How are we doing on the most important of these measures? Who are the partners that have a role to play in doing better? Who are the partners that have a role to play in doing better? What works to do better, including no-cost and low- cost ideas? What works to do better, including no-cost and low- cost ideas? What do we propose to do? What do we propose to do? Slide 14 Balanced Scorecard Structure Slide 15 Balanced Scorecard Slide 16 Measures Maintain & Grow Customers Slide 17 Measures Remain Committed Stewards Slide 18 Measure # of Parks Programming Registrants Slide 19 Measure - Cleanliness Score: Beach Slide 20 Measure Customer Satisfaction Summer Camp Score:Hub Sites Slide 21 Measure Avg. Customer Satisfaction Score:Zoo Slide 22 Measure Avg. Sparkle Tour Score Slide 23 Slide 24 Measure Avg. Employee Satisfaction Score Slide 25 Measure Avg. Employee Satisfaction Score:Marinas Slide 26 Measure - % of Safety Tree Trimming Requests Slide 27 Measure - % of Tree Removal Request Response Slide 28 Secret Shopping:Tropical Park Scoring Summary - Tropical Park Overall Score Actual Possible Score96% Environment91090% Office Interaction111292% Food and Beverage25 100% Overall Impression55100% Slide 29 Secret Shopping - Environment Was the parking area clean and free of debris?Yes/No Was the landscaping well maintained?Yes/No Were the grounds clean with no visible trash?Yes/No Were trash receptables usabe and not overflowing?Yes/No Was signage visible and easy to read?Yes/No Were the fields, shelters and courts well maintained?Yes/No Slide 30 Secret Shopping Office Interaction Did the Employee: Smile and make eye contact?Yes/No Speak clearly and in a pleasant voice?Yes/No Make you feel welcome?Yes/No Appear knowledgeable when asked questions?Yes/No Process you in an efficient manner?Yes/No Slide 31 Thank you and any questions?