mfg eam advisor webcast 2012 0315
TRANSCRIPT
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1© 2009 Oracle Corporation – Proprietary and Confidential
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2
Day, Date, 2004
time p.m. ET
Teleconference Access:
North America: xxxx
International: xxxx
Password: Advisor
March 15, 2012
11:00 am ET / 9:00 am
MT / 8:00 am PT
VOICE STREAMING
ENABLED
North America:(866) 627-3315
International:+1-706-758-7972
Doc Id: 1148600.1
Conf Id:46462302 or Oracle EAM
Upcoming Community Webcasts:
April 19, 2012: Sub-Ledger Accounting (SLA) for Oracle eAM(Doc Id 1167439.1)
May 17, 2012: Preventive Maintenance Scheduling in OracleeAM (Doc Id 1167439.1)
June 21, 2012: Benefits of Using Oracle Asset Tracking withOracle eAM (Doc Id 1167439.1)
For complete details on Enterprise Asset Management AdvisorWebcast s see Doc ID 1167439.1.
For complete details on All Other upcoming Oracle AdvisorWebcast Events, please Note 740966.1.
Do you have any topic requests for future Advisor Webcast
Events? Please email your suggestions to
[email protected], subject: Topics of Interest.
Enterprise Asset Management
Live Advisor Webcast
© 2012 Oracle Corporation – Proprietary and Confidential
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<Insert Picture Here>
GRC Preventive Controls Governor:
It’s For Enterprise Asset Management
Pam FreemanPrincipal Sales Consultant
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The following is intended to outline our general
product direction. It is intended for information
purposes only, and may not be incorporated into
any contract. It is not a commitment to deliver any
material, code, or functionality, and should not be
relied upon in making purchasing decision. The
development, release, and timing of any features
or functionality described for Oracle’s products
remains at the sole discretion of Oracle.
Safe Harbor Statement
© 2012 Oracle Corporation – Proprietary and Confidential
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<Insert Picture Here>
GRC Preventive Controls Governor:
It’s For Enterprise Asset Management
Pam FreemanPrincipal Sales Consultant
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Agenda
Overview of GRC SuitePreventive Controls Governor Integration with eAM
Form Rules
Flow Rules
Audit RulesChange Control Rules
Benefit to Customers / Use Cases
DemoQuestion and Answers
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Objective
• At the end of this session, you will be able to describehow Preventive Controls Governor can be used witheAM (Enterprise Asset Management).
Oracle Confidential – covered under NDA
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True or False Questions
• Preventive Controls Governor can only beused with eBS Professional Forms?
• GRC is only used with eBS Financials?
Oracle Confidential – covered under NDA
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GRC Intelligence
GRC Manager
GRC Controls
Oracle Governance, Risk and Compliance
Custom or Legacy Appl icati ons
The Power to Manage
The Power to Know
The Power to Enforce
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Oracle Governance, Risk and Compliance Audit and Change Control Rules Part of Preventive
Controls
Embedded Control• Detective, Preventive, Contextual
• Automated controls test ing
• Pre-built controls library
Centralized Oversight• Common Repository for all compliance
Initiatives
• Audi t and Assessment of Contro ls
• Integrated remediation management
360º Visibility
• Get GRC information from single source
• Monitor Open Issues / Contro l Testing
• Implement faster w ith ready-madedashboards
GRC Intelligence
GRC Manager
GRC Controls
Custom or Legacy Appl icati ons
SOD & Access App li cat ion
ConfigurationTransactionMonitoring
Preventive Controls
Executive KRIs and KPIs Ad-Hoc
Dashboards Analysis
Enterprise Risk Compliance Remediation
Management Management Management
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What Does This Mean to eAMCustomers?
Oracle Confidential – covered under NDA
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GRC Preventive Controls Governor
and eAM
CapitalizedDepreciatio
n Maintainable Assets
PostingIntegration
Chart of Accounts
Plans &
WorkOrders
Costs&
Tasks
Availabi li ty, Costs
BOM’s &Routings
MaterialReq’s & POs
Service Requests &Customer
Information
OperationCompletion
Employees &Skills
Enterprise Asset Management
Procurement Manufacturing Projects Inventory ServiceSuppliers
Human
Resources
Accounts
Payable
Fixed Assets
Property/ Fac
Management
General
Ledger
GRC PreventiveControls Governor
Form RulesFlow Rules
Audi t Rules
Change ControlRules
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Review AuditReports
EnforceField
Validation
Initiate ApprovalWorkflow
Prevent Read orWrite Access
Preventive
Controls GovernorEmbed Controls Natively in Enterprise Apps
• Enforce preventive controls forspecific users and events natively
within enterprise application • Mitigate risk of application changeswith approval workflow and audit trails
• Protect sensitive application data• Reduce audit costs, reducemaintenance costs, increase IT
productivity
DefinePreventiveControls
Prevention
GRC Manager
SOD & Acc ess
App lic atio nConfiguration
TransactionMonitoring
GRC Intelligence
GRC Controls
Preventive Controls
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1. Form Rules – modi fies security, navigat ion, field and data
properties – used with eBS forms
2. Process Flow Rules – def ines and implements business processes
– can be used with eBS Forms or HTML
3. Audi t Rules – tracks changes to the value of fields in the database
tables in Oracle EBS – can be used with eBS Forms or HTML
4. Change Control Rules -
• Combines Form, Flow and Audit rules features to:
• Record changes to database values
• Require reason codes for changes made via UI (User Interface)
• Require approval for changes made via UI (User Interface)
• Wizard-based operation
• Used with eBS forms
Preventive Controls Governor (PCG) Components :
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Enable security
Navigate to other forms
Extend seeded forms tostore additionalinformation
Add messages
Default values
Create and/or modify Listof Values (LOV)
Set f ield Attributes
Interface to SQL*Plus tocreate procedures toimplement more complexrules
Form Rules
PCG: Form Rule Features Implement field-, block- and/or form-level controls to hide,
mask or validate information
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• Comprehensive data security• Restrict the business data seen/changed by each EBS user
• Wide variety of criteria available for specifying restricted users
• Flexible
• Reconfigure controls on demand• Add new business environments on demand
• Enhance User Experience• Zooms
• Default values
• Messages
• Modify List of Values visible to user
Preventive Controls Governor – Form RuleBenefits
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eAM and GRC Preventive Controls
Governor Working Together
• Preventive Controls Governor Example Use Cases• Form Rules –
• User who creates asset or work order can not update thesame asset or work order.
• Create zooms to data in other modules such projectsstatus inquiry.
• Hide expense account on sub-inventory setup screen byorganization.
Oracle Confidential – covered under NDA
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Demo – Form Rules
Example 1 – Hide a field using Form Rules andcreate a subscriber list so this rule only applies to theFAC organization.
Example 2 – Create a zoom from the Maintenance
Workbench to the Project form.
Oracle Confidential – covered under NDA
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Form Rules – Example 1
Hide a Field
Oracle Confidential – covered under NDA
Define the Rule and
the Rule Elements
What invokes the Rule
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Form Rules – Example 1
Subscriber List
Oracle Confidential – covered under NDA
Different Filters
And Groups based
On business processes
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Form Rule – Example 1
Deployed in FAC
Oracle Confidential – covered under NDA
Expense AccountIs hidden
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Form Rule – Example 1
N/A for EM1
Oracle Confidential – covered under NDA
Expense AccountIs visible in EM1
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Form Rule – Example 2
Create a Zoom from the Work Order to Projects
Oracle Confidential – covered under NDA
Define the Rule and
the Rule Elements
What invokes the Rule
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Form Rule – Example 2
Search For a Work Order
Oracle Confidential – covered under NDA
Determine the
Criteria to basethe search
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Form Rule – Example 2
Zoom to Project
Oracle Confidential – covered under NDA
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Form Rule – Example 2
Arrive at Projects
Oracle Confidential – covered under NDA
PCG P Fl R l F t
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Notify or request
approval
Alert designated persons
to errors or exceptional
conditions
Event driven
notifications or
approvals
Implement a constraint
condition
Provides a tool formigrating rules from one
EBS instance to another
Flow Rules
PCG: Process Flow Rule Features Enforce business policy through additional
automated processes
P ti C t l G Fl R l
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• Quick to implement• Create controls and workflows without technical expertise
• Most operations are point-and-click
• Installed directly into EBS; no additional resources needed
• Requires knowledge of eBS tables
• Automates controls and testing of existing automatedcontrols embedded in EBS• Centralized, fine grained control automation with workflows
Preventive Controls Governor – Flow RuleBenefits
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eAM and GRC Preventive Controls
Governor Working Together
• Preventive Controls Governor Example Use Cases• Flow Rules –
• Send notification if optional fields on a form such as thework order type for example, are left blank
• Require approval if estimated cost of work order is greater
than $5000 or if specific work order types are used.
• Run reports, Maintenance Work Order Detail for example,when the status of the work order changes to released.
Oracle Confidential – covered under NDA
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Demo – Flow Rules
Example 1 - Send notification if the work order type is left blankExample 2 - Material Shortage Report is launched when the
status of the work order changes to released.
Oracle Confidential – covered under NDA
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Flow Rules – Example 1
Send a Notification if Work Order Type is Null
Oracle Confidential – covered under NDA
Define the rule
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Flow Rules – Example 1
Define the Rule - Continued
Oracle Confidential – covered under NDA
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Flow Rule – Example 1
Rule Launch Criteria
Oracle Confidential – covered under NDA
Any work orders in EM1
Org and Work Order Type
Is Null
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Flow Rule – Example 1
Process Flow – Export to Workflow
Oracle Confidential – covered under NDA
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Flow Rule – Example 1
Execute the Rule
Oracle Confidential – covered under NDA
Create a Work Order
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Flow Rule – Example 1
Oracle Confidential – covered under NDA
Work Order created
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Flow Rule – Example 1
Notification Sent
Oracle Confidential – covered under NDA
Notification
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Flow Rule – Example 2
Launch a Concurrent Request
Oracle Confidential – covered under NDA
Define the Rule
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Flow Rules – Example 2
Define the Rule - Continued
Oracle Confidential – covered under NDA
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Flow Rule – Example 2
Launch Criteria
Oracle Confidential – covered under NDA
Organization is EM1
Status is Released
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Flow Rule – Example 2
Process Flow Exported to Workflow
Oracle Confidential – covered under NDA
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Flow Rule – Example 2
Create a Work Order
Oracle Confidential – covered under NDA
Status is
Released
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Flow Rule – Example 2
Oracle Confidential – covered under NDA
Report has completed
PCG: Audit Rule Features
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Track changes to thevalues of fields with
optimized approach to
minimize performance
impact
Configure via rules basedapplication wizard
Manage via individuals or
with audit groups
Perform translations for
audited information to
make more meaningful tothe business
Audit Rules
PCG: Audit Rule Features Mitigate risk of application changes with approval
workflow and audit trails
Preventive Controls Governor – Audit Rule
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• Audit Rules• Track changes to any EBS field’s data
• Can use translation to display data as seen in EBS
• Easy to use report writer to view changes
Preventive Controls Governor Audit RuleBenefits
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eAM and GRC Preventive Controls
Governor Working Together
• Preventive Controls Governor Example Use Cases• Audit Rules –
• Track each time a change is made to any field such as thescheduled start date or work order status
• Track each time a change is made to a setup form
Oracle Confidential – covered under NDA
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Demo - Audit Rules
• Create an audit report that shows for a given daterange each time the following are changed:Example 1 - Scheduled Start Date on Work Order
Example 1 - Status Changed on Work Order
Example 2 - Account Numbers on Work Order AccountingClass Changed
Oracle Confidential – covered under NDA
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Audit Rule – Example 1
Capture Changes to Work Order Start Date and Status
Oracle Confidential – covered under NDA
Determine the table
To be audited
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Audit Rule – Example 1
Capture Changes to Work Order Start Date and Status
Oracle Confidential – covered under NDA
Specify the Columns
A di R l E l 1
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Audit Rule – Example 1
Report Definition
Oracle Confidential – covered under NDA
After the audit is complete,
Specify the criteria for the
Report.
A dit R l E l 1
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Audit Rule – Example 1
Run the Report
Oracle Confidential – covered under NDA
A confirmationis displayed
A dit R l E l 1
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Audit Rule – Example 1
Audit Results
Oracle Confidential – covered under NDA
A dit R l E l 2
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Audit Rule – Example 2
Track Changes to Accounting Class
Oracle Confidential – covered under NDA
A dit R l E l 2
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Audit Rule – Example 2
Oracle Confidential – covered under NDA
Define the Audit Criteria for the report
A dit R l E l 2
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Audit Rule – Example 2
Oracle Confidential – covered under NDA
Run the Report
A dit R l E l 2
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Audit Rule – Example 2
Oracle Confidential – covered under NDA
Report Has Completed
PCG: Change Control Rule Features and
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Rules – configured at field-level through wizard
Three control types – Audit,
Reason Code, Approval
• Audit - Monitor
changes to individualfields in Oracle EBS
• Reason Code -
Require a reason for a
change to a field in
EBS
• Approval - Require anapproval for a change
to a field in EBS,
before the change is
committed
ChangeControlRules
gBenefits
Regulate changes to the value of fields in Oracle EBS
AM d GRC P ti C t l
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eAM and GRC Preventive Controls
Governor Working Together
• Preventive Controls Governor Example Use Cases• Change Control -
• Require approval or reason each a change is made to asetting on setup form such eAM Parameters or PreventiveMaintenance Schedule Definition
Oracle Confidential – covered under NDA
Demo Change Control R les
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Demo – Change Control Rules
Example 1 – Require a Reason if any changes aremade to the Preventive Maintenance Schedule from
Example 2 – Require Approval if the MaintenanceOffset Account is changed on the eAM Parameters
form
Oracle Confidential – covered under NDA
Change Control Rules Example 1
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Change Control Rules – Example 1
Require Reason For Change
Oracle Confidential – covered under NDA
Specify form name
Specify f ield
Specify the control
Specify Primary Key
Change Control Rules Example 1
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Change Control Rules – Example 1
Oracle Confidential – covered under NDA
Form values before change
Change Control Rules Example 1
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Change Control Rules – Example 1
Oracle Confidential – covered under NDA
Make a change
Change Control Rules Example 1
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Change Control Rules – Example 1
Oracle Confidential – covered under NDA
Reason is required
Change Control Rules Example 1
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Change Control Rules – Example 1
Oracle Confidential – covered under NDA
Activate Change Request
Change Control Rules Example 1
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Change Control Rules – Example 1
Oracle Confidential – covered under NDA
Enter Reason
Change Control Rules Example 1
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Change Control Rules – Example 1
Oracle Confidential – covered under NDA
Change is made!
Change Control Rules Example 2
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Change Control Rules – Example 2
Require Approval if the Maintenance Offset Account is changed
on the eAM Parameters form
Oracle Confidential – covered under NDA
Specify form name
Specify f ield
Specify the control
Change Control Rules Example 2
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Change Control Rules – Example 2
Oracle Confidential – covered under NDA
User Field Name
Change Control Rules Example 2
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Change Control Rules – Example 2
Oracle Confidential – covered under NDA
Rule has been generated
Change Control Rules – Example 2
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Change Control Rules – Example 2
Oracle Confidential – covered under NDA
Subscribers
Change Control Rule – Example 2
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Change Control Rule – Example 2
Oracle Confidential – covered under NDA
Maintenance Offset
Account Prior to Change
Change Control Rule – Example 2
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Change Control Rule – Example 2
Oracle Confidential – covered under NDA
Make a change
Message displayed asking
for reason
Change Control Rule – Example 2
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Change Control Rule – Example 2
Oracle Confidential – covered under NDA
Change Control Rule – Example 2
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Change Control Rule Example 2
Oracle Confidential – covered under NDA
Workflow is launched
Change Control Rule – Example 2
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Change Control Rule Example 2
Oracle Confidential – covered under NDA
Notification is displayed and approval is needed before change is updated
Key Takeaways
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Key Takeaways
GRC Preventive Controls Governor Form, Flow, Audit andChange Control Rules can be used with eBS Forms
GRC Preventive Controls Governor Flow and Audit Rules can beused with HTML.
Form Rules Provide a way to implement comprehensive data
security, flexibility and enhance the user experienceFlow Rules enforce business policy through additional
automated processing. A functional user can create theworkflows.
Audit Rules mitigate risk with Field Level Audit Trails
Change Control Rules can prevent unwanted changes beforethey happen
Oracle Confidential – covered under NDA
• To ask a question on the
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To ask a question on the
phone line, select *1 on
your phone.
• To ask a question online,
use the Q&A area.
• Your question will be read
aloud in the order received.
• Question can also be asked
on the Enterprise Asset
Management Community
© 2012 Oracle Corporation – Proprietary and Confidential
Visit My Oracle Communities
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Collaborate with a large network of your industry peers, support professionals, and Oracleexperts to exchange information, ask questions & get answers. Find out how your peers are
using Oracle technologies and services to better meet their support and business needs.• Exchange Knowledge
• Resolve Issues
• Gain Expertise
Visit My Oracle Communities
Visit the My Oracle SupportCommunity now!!
1. Log into My Oracle Support.
2. Select the Community tab.
3. Select the Enter Here button.
4. Select the Community Namelink under the E-BusinessSuite section of the MyCommunities Menu on the leftside of the window.
© 2012 Oracle Corporation – Proprietary and Confidential
Enterprise Asset Management Advisor
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p g
Webcast Calendar (Doc ID 1167439.1)
© 2012 Oracle Corporation – Proprietary and Confidential
SAVE THE DATE! 6th Annual Oracle Maintenance Summit
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March 26-30, 2012
Nashville, TN
Early bird registration
$199.00 before March 1, 2012
Register at
OracleMaintenanceSummit.com
Renaissance-Nashville Hotel611 Commerce Street
Nashville, TN 37203 USA
Group $149.00 per night
Phone 1-615-225-8400
Agenda
Monday, March 26, 2012
•Oracle Maintenance University (optional)
Tuesday, March 27, 2012
•Conference Day 1 – General sessions and product tracks
Wednesday, March 28, 2012
•Conference Day 2 – General sessions and product tracks
Thursday, March 29, 2012•Conference Day 3 (AM) General sessions & product tracks
Afternoon - CAB and Focus Groups (by invitation only)
•Oracle CAB (for live eAM customers)
•JDE Focus Group
•PeopleSoft Maint. Mgmt Focus Group
•Oracle Maintenance Univ. – Half Day Training (optional)
Friday, March 30, 2012•Oracle Maintenance Univ. – Full Day Training (optional)
Oracle Maintenance University Cost (early bird rates)
•$799.00 per person/per day
•$499.00 per person for Thursday half day session
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THANK YOU