ADA Notice: For special accommodations for this event, please contact the Planning

Department at 785-368-3728 at least three working days in advance.

Monday, May 11, 2015

5:30PM - Holliday Building 2nd Floor Sunflower Conference Room

METROPOLITAN TOPEKA PLANNING ORGANIZATION

POLICY BOARD

POLICY BOARD AGENDA April 25, 2019, 1:30PM

Holliday Building, 620 SE Madison

1st floor, Holliday Conference Room

Call to Order/Opening Business

Roll Call

Approval of Minutes for March 28, 2019

Public Comment

Action Items

1. 2019-2022 TIP Amendment #3 (Attached): Carlton

KA-5164-01 Bridge #014 @ I-70: Cost Increase

TE-0465-01 Bikeways Phase III Cost Increase

Amendment has been out for public comment and now is being requested for submission to KDOT & OneDot to be added to State Transportation Improvement Plan (STIP).

Presentations

None

Discussion/Non-Action Items

1. 2019-2022 TIP Administrative Revisions:

TE-0464-01, Deer Creek Trail Extension: Increase in Federal contribution (TA grant) and reduction in costs less than 25% (Attached)

Topeka Metro: Increase in FTA operating funds for each program year (Attached)

TA-U2338-01, Safe-Routes-to-School, Quincy Elementary Area (TA grant): Decrease in project funding 13% (Attached)

2. 2019 UPWP Administrative Revision: Reallocation of staff hours within project categories and addition of public meeting costs for Transportation Safety Plan less than 25% of original budget

Other Items/New Business/Adjournment

1. Bikeways Master Plan Update

2. Transportation Safety Plan

3. Performance Measures

CITY OF TOPEKA METROPOLITAN TOPEKA PLANNING ORGANIZATION

POLICY BOARD

M I N U T E S March 28, 2019

DRAFT

Voting Members present: Brian Armstrong (Acting Chair), Cory Davis, Karen Hiller, Aaron Mays, Jim

Daniels (filling in for Ogle) (5)

Voting Members absent: Brendan Jensen, Kevin Cook (2)

City Staff present: Bill Fiander, Planning Director; Carlton Scroggins, Planner III; Taylor Ricketts,

Planner I

Opening Business

Welcome – Mr. Armstrong called the meeting to order with 5 present for a quorum.

Approval of minutes for February 28, 2019 - Motion by Mr. Mays; second by Mr. Davis APPROVED (5-0-0)

Mr. Davis introduced us to new KDOT MTPO liaison Kristi Wilson, formally a KDHE employee.

Jim Ogle showed up after voting on the approval of minutes and replaced Jim Daniels for the remainder of the

meeting.

Action Items

Topeka Metro Long Range Transit Plan (TMTA)

Mrs. Duffy introduced the group to their LRTP consultant, Jim Myers from AECOM.

Mr. Myers went over the current draft document that included a discussion of the public involvement and their

results from their findings.

Ms. Hiller shared her concerns on the info that was collected and how it was weighted; the desires vs

reality/feasibility. Would people actually be riding the bus with these service changes? Mrs. Duffy stated that

they have been working and talking with current and future riders as well as other major employers to help

gather data and validate some of their findings that were in the document. TMTA has additionally initiated or

proposed/planned several pilot projects to help identify or remedy the addressed needs from the LRTP plan.

Mr. Rothrock stated that the testing of these pilot projects is a great way to see the effectiveness before

implementing the full change

Mr. Mays brought up that the idea of a commuter route to Lawrence might be a tough sell unless Lawrence

would be paying for majority of it.

Approval of Topeka Metro Long Range Transit Plan - Motion by Mr. Mays to approve the package;

second by Mr. Davis. APPROVED (5-0-0) (Jim Ogle was present for this vote)

Discussion/Non Action Items

PAGE 2 MTPO – POLICY BOARD – 7.26.18 --- D R A F T---

Bikeways Master Plan Update

Mr. Fiander stated that the RFP for the plan is out and will be available until Friday, April 13th.

Traffic Safety Study

Mr. Fiander stated that the plan has continued to go forward. There has been an amendment to the timeline

and budget. There should be a final draft by the end of April/Early May as well as one more public meeting.

This public meeting is not covered in the amended budget but will be funded through different sources

Other Items/New Business

Mrs. Duffy wanted to thank the policy board for everything and appreciated her time here as this might be her

last meeting before going onto KCC.

Adjourn at 2:56 PM

CITY OF TOPEKA

METROPOLITAN TOPEKA PLANNING ORGANIZATION TAC

Technical Advisory Committee

M I N U T E S THURSDAY, APRIL 11, 2019

DRAFT

Voting Members present: Kristi Wilson, KDOT, Edwin Rothrock (TMTA), Carlton Scroggins

(COT/MTPO) Bill Fiander (COT Planning), Anna Ortega (SNCO Planning) (5)

Voting Members Absent: Curt Niehaus (SNCO Public Works), Jason Peek (COT Public Works) (2)

City of Topeka Staff

Present:

Taylor Ricketts & Kris Wagers, Topeka Planning & Development; Kristi

Ericksen, Traffic Engineer

Roll Call

The meeting was called to order by Vice Chair Carlton Scroggins with 4 members present for a quorum. Mr.

Fiander arrived after roll call.

Approval of minutes for February 28, 2019

Motion by Ms. Ortega to approve; second by Mr. Scroggins. APPROVED (4-0-0)

Mr. Scroggins welcomed Kristi Wilson as the new representative for KDOT, replacing Mr. Mike Spadafore. Mr.

Edwin Rothrock was also welcomed, assuming the seat of Susan Duffy of TMTA.

Cory Davis was recognized as being present in the audience.

Public Comment – none

Action Items

2019-2022 TIP Amendment #3

Mr. Scroggins explained that the first project on the TIP amendment (KA-5164-01 Bridge #014 @I-70 Cost

Increase) is an additional cost increase on a project included in TIP Amendment #2. The cost increase is over

25% of the estimate, which requires it be included in a TIP amendment. The new numbers are a correction to

the last estimate. Ms. Wilson explained that the project includes a polymer overlay; the polymer is a new

product and likely the reason for the increase as it is costly.

Mr. Fiander arrived at 2:06PM

Mr. Scroggins reviewed the Bikeways Phase III Cost Increase (TE-0465-01), explaining that initially the federal

funding allowed was capped at $803,820k but now up to $1.357m is allowed. The result is that the local funding

required will decrease, allowing that to be used on other projects.

Motion by Mr. Fiander to approve the TIP Amendment #3 to go out for public comment; second by Mr.

Rothrock. APPROVED (5-0-0)

Discussion/Non-Action Items

2019-2022 TIP Administrative Revisions

Mr. Scroggins reviewed the 2019-2022 TIP amendments that were approved administratively.

FOR REVIEW ONLY

PAGE 2MTPO – TAC 4.11.19

--- DRAFT ---

Regarding #2/Topeka Metro, Mr. Scroggins explained that Topeka Metro received additional funding from the

FTA.

Regarding #3/Safe Routes to School, Mr. Scroggins explained that the project cost decreased. Cory Davis

(KDOT) explained that the total amount of the grant is still available if the project cost should rise.

2019 UPWP Administrative Amendment

Mr. Scroggins explained that this includes a standard reallocation of staff hours to various projects. It also

includes changes to the Traffic Safety Plan (TSP) consultant contract, including adding the cost of a public

meeting not originally included in the agreement. The contract increase was about $12k.

Quick Updates

Bikeways Master Plan

Mr. Scroggins reported that the RFP was out and closed this past Tuesday. Two bids were received and staff is

now reviewing. RDG was one of the bidders; they did the original Bikeways Master Plan. Toole & Associates

was the other bidder; they did the Complete Streets Guidelines and Pedestrian Master Plan. The master plan

update is about a 6-month project so will likely be completed in 2019.

Transportation Safety Plan

Mr. Scroggins stated that there was an adjustment made in the schedule of the TSP and an additional public

meeting was included. The consultant contract has been updated, with a draft due by April 30 and the final draft

due in June.

Other

Ms. Ricketts announced that May is Bike Month. Activities are being planned.

Ms. Rickets and Ms. Ericksen are working on a grant application from AARP to work on projects that have to do

with community wellness. Projects will likely be improvements or enhancements to crosswalks. Per grant

requirements, projects cannot start before June (or July?) and must be complete in/by November. Ms. Ericksen

explained that currently crosswalks are being painted by traffic ops and they use water-based paint. If received,

the grant funds will go toward more durable/reflective markings on some existing mid-block crossings.

Mr. Fiander informed the committee that the Governing Body approved the use of e-scooters at their most

recent meeting, making them street legal. This paves the way to allow us to enter into pilot agreements with

vendors. The scooters are not allowed on streets with speed limits of 35MPH and above unless there is a bike

lane. They are not allowed on sidewalks on Kansas Avenue from 6th – 10th Streets.

Mr. Scroggins stated that he is working on performance measures, which must be approved on/by May 20.

After May 20, our 2019-2022 TIP cannot be amended until approval of the performance measures is complete.

The meeting adjourned at 2:35PM

FOR REVIEW ONLY

METROPOLITAN TOPEKA PLANNING ORGANIZATION620 SE MADISON l TOPEKA KS www.topekamtpo.org l 785.368.3728

Amend #3 TIP 2019-2022

Date: 4/11/19

Projects Included: Bridge #014 Repair

(KA-5164-01: requested by KDOT)

Bikeways Phase III

(TE-0465-01: requested by Topeka)

Deer Creek Trail Extension (A.R.)

(TE-0464-01: requested by Shawnee Co.)

TMTA Operating Expenses Increase (A.R.)

(requested by Topeka Metro)

SRTS Quincy Elementary Area (A.R.)

(TA-U2338-01: requested by City of Topeka)

Summary Tables Attached

(A.R.) Administrative Revisions are those projects in which project cost changes do not exceed 25% of original costs.

FOR ADMINISTRATIVE USE ONLY: TIP AMENDMENT # ___________ PROJECT ____ OF _____

METROPOLITAN TOPEKA PLANNING ORGANIZATION 620 SE MADISON l TOPEKA KS www.topekamtpo.org l 785.368.3728

Transportation Improvement Program T I P

PROJECT DATA SHEET

EXPENSE SUMMARY

*Phase

Year of

Obligation

Federal ($) State ($) Local ($) TOTAL COST ($)

PE 2019 $32,000 $32,000

CONST 2019 $636,300 $70,700 $707,000

CE 2019 $32,400 $3,600 $36,000

TOTAL $668,700 $106,300 $775,000

New TIP Project 2019-2022 TIP Amendment #3

TIP #: 1-19-07-3 KDOT#: KA-5164-01

Project Type: Roadway & Bridges

Jurisdiction: (choose

one) KDOT

Project: Bridge Repair

Fiscal Year(s): 2019

Location: Bridge # 014 @ I-70

Total Project Cost: $775,000

PROJECT Description: Bridge repair project currently existing in the TIP is being amended due to

project construction/CE cost increase from $464,000 to $775,000

Justification: Project cost increase from $464,000 to $775,000 (67%)

PROJECT

TYPES: Transportation

Alternative

Roadways & Bridges;

Transit/Paratransit

FOR ADMINISTRATIVE USE ONLY: TIP AMENDMENT # _____2_____ PROJECT __3__ OF __5__

METROPOLITAN TOPEKA PLANNING ORGANIZATION620 SE MADISON l TOPEKA KS www.topekamtpo.org l 785.368.3728

Transportation Improvement Program T I P

A M E N D M E N T PROJECT DATA SHEET

EXPENSE SUMMARY

FY PHASE Fed (TA) State Local TOTAL

COST

2018 PE $125,000 $125,000

2019 CONST $1,276,000 $319,000 $1,595,000

2019 CE $81,000 $20,000 $101,000

TOTAL $1,357,000 $464,000 $1,821,000

PROJECT SUMMARY: Construction of bikeways infrastructure along 8th Ave and various locations in

City.

JUSTIFICATION: To reflect an increase in Federal Grant allocation from $803,820 to $1,357,000 and a

reduction of local participating costs from $620,868 to $464,000. This represents a total project cost

increase of $396,312 (28%).

STAFF RECOMMENDATION & COMMENTS:

TAC RECOMMENDATION & COMMENTS:

TAC Review Data:

TAC Comments:

PUBLIC COMMENTS:

Out for Comment:

Legal Advertising:

Comments Received:

2019-2022 TIP Amendment # 3 TIP #: 1-18-05-6 KDOT#: TE-0465-01

Project Type: Transportation Alternative

Requested by: City of Topeka

Project: Bikeways Phase III Implementation

Fiscal Year(s): 2019

Total Project Cost: $1,821,000

FOR ADMINISTRATIVE USE ONLY: TIP AMENDMENT # __________ PROJECT ____ OF ____

METROPOLITAN TOPEKA PLANNING ORGANIZATION 620 SE MADISON l TOPEKA KS www.topekamtpo.org l 785.368.3728

Transportation Improvement Program T I P

A M E N D M E N T PROJECT DATA SHEET

EXPENSE SUMMARY

FY PHASE Fed (TA) State Local TOTAL

COST

2018 PE 0 0

2019 CONST $1,747,000 $437,000 $2,184,000

2019 CE $240,000 $60,000 $300,000

TOTAL $1,987,000 $497,000 $2,484,000

PROJECT SUMMARY: Construction of bikeways/Pedestrian trail extension from SE 10th St. to 2500 SE

Highland, Dornwood Park.

JUSTIFICATION: Administrative Revision, Increase in Federal Grant contribution to this project. Grant

has increased to $1,987,000 from $1,748,288. The local share for construction and CE has decreased

from $940,757 to $497,000. The total project costs has decreased from $2,689,045 to $2,484,000, a

reduction of $205,045 (7.6%).

STAFF RECOMMENDATION & COMMENTS:

TAC RECOMMENDATION & COMMENTS:

TAC Review Data:

TAC Comments:

PUBLIC COMMENTS:

Out for Comment:

Legal Advertising:

Comments Received:

2019-2022 TIP Administrative Revision: Amendment # 3 TIP #: 2-18-01-6 KDOT#: TE-0464-01

Project Type: Transportation Alternative

Requested by: Shawnee County

Project: Deer Creek Trail Extension

Fiscal Year(s): 2018-2019

Total Project Cost: $2,484,000

Topeka Metro Amendment #3: Administrative

Description: Operating ExpensesOriginal New Amount

Grant GrantYear of Obligation FTA (5307) FTA (5307)

2019 $2,275,000 $2,300,0002020 $2,297,750 $2,400,0002021 $2,320,728 $2,500,0002022 $2,343,935 $2,600,000

TOTAL COST: $9,237,413 $9,800,000

Change in Federal Transit Administration (FTA) Operating Expenses for all years.

FOR ADMINISTRATIVE USE ONLY: TIP AMENDMENT # ___________ PROJECT ____ OF _____

METROPOLITAN TOPEKA PLANNING ORGANIZATION 620 SE MADISON l TOPEKA KS www.topekamtpo.org l 785.368.3728

Transportation Improvement Program T I P

PROJECT DATA SHEET

EXPENSE SUMMARY (x1,000)

*Phase

Year of

Obligation

Federal ($)

TA Grant State ($) Local ($) TOTAL COST ($)

PE 2018 $35,000 $35,000

ROW 2018 $20,000 $20,000

UTIL 2018 $3,000 $3,000

Const. 2019 $171,000 $43,000 $214,000

CE 2019 $68,000 $17,000 $85,000

TOTAL **$239,000 $118,000 $357,000

** 80/20 up to $280,000 Max

Administrative

Revision:

Amendment #3

2019-2022 TIP

TIP #:3-18-04-6 KDOT#:TA-U2338-01

Project Type: Transportation Alternative

Jurisdiction: Topeka

Project: Safer Routes to School-Quincy Elementary Area

Fiscal Year(s): 2018 - 2019

Location: Various sidewalks in Quincy Elementary Area

Total Project Cost: $357,000

PROJECT Description: Construction of sidewalks in the vicinity of Quincy Elementary School.

Justification: Project being amended due to a 13% reduction in estimated construction/CE cost, from

$408,000 to $357,000. TA grant amount decreases from $280,000 to $239,000.

Funding Summary Table 2019 through 2022Metropolitan Topeka Planning OrganizationMTPO Metropolitan Planning Area

Kansas Department of Transportation, Shawnee County, City of Topeka, and the Topeka Metropolitan Transit Authority Amendment 3Anticipated Funding

Year

Federal Total for Road, Bridge, Safety, and Enhancement Projects

State Total for Road, Bridge, Safety, and Enhancement Projects

Local Total for Road, Bridge, Safety, and Enhancement Projects

Federal Total for Urban Transit Projects

State Total for Urban Transit Projects

Local Total for Urban Transit Projects

Total of Anticipated Funding

Anticipated Minus Programmed

2019 $7,325,984 $5,546,035 $30,855,000 $3,259,621 $1,851,574 $6,205,397 $55,043,611 $17,661,5172020 $5,113,187 $2,682,306 $30,010,000 $2,747,272 $730,000 $6,279,831 $47,562,596 $26,053,9532021 $5,113,187 $1,100,000 $32,880,000 $2,720,728 $730,000 $6,330,125 $48,874,040 $27,849,5812022 $5,113,187 $18,840,507 $37,530,000 $2,743,935 $730,000 $6,393,427 $71,351,056 $33,508,788Totals $22,665,545 $28,168,848 $131,275,000 $11,471,556 $4,041,574 $25,208,780 $222,831,303 $43,715,470

Funding Programmed in the TIP

Year

Federal Total for Road, Bridge, Safety, and Enhancement Projects

State Total for Road, Bridge, Safety, and Enhancement Projects

Local Total for Road, Bridge, Safety, and Enhancement Projects

Federal Total for Urban Transit Projects

State Total for Urban Transit Projects

Local Total for Urban Transit Projects

Total of Programmed Funding

2019 $7,325,984 $5,546,035 $13,168,483 $3,284,621 $1,851,574 $6,205,397 $37,382,0942020 $0 $2,682,306 $8,966,984 $2,849,522 $730,000 $6,279,831 $21,508,6432021 $1,100,000 $1,100,000 $8,864,334 $2,900,000 $730,000 $6,330,125 $21,024,4592022 $1,100,000 $18,840,507 $7,778,334 $3,000,000 $730,000 $6,393,427 $37,842,268Totals $9,525,984 $28,168,848 $38,778,135 $12,034,143 $4,041,574 $25,208,780 $117,757,464

Notes for Funding Programmed in the TIPThis table includes all of the forms of anticipated funding listed herein including local funds in excess of what is needed to match federal and state funding sources. Each proposed project for the TIP is placed into the TIP tables only after the project sponsor meets with the MTPO staff and identifies its funding sources.