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MEOPHAM PARISH COUNCIL
EMERGENCY PLAN
The Windmill
Wrotham Road
Meopham Green
MEOPHAM
Kent
DA13 0QA
Tel: 01474-813779
Tel: 01474-813779
E-mail: [email protected]
www.meopham.org
VERSION 1
Updated November 2014
WEBSITE
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Distribution:
KCC Emergency Planning Unit
Gravesham Borough Council
Kent Police
All Parish Councillors
Meopham Parish Council Office
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TELEPHONE TREE – Strictly Confidential
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CONTENTS
Page Numbers
Telephone Tree (Strictly Confidential and not included) 3
Contents 4
Introduction 5
Aims & Objectives 5
Types of Emergencies 5 & 6
Initiating Emergency Plan 7
Method & Evacuation 7
APPENDICES
Page Numbers
1. Key Locations for Community Shelters in an Emergency 8 & 9
2. Essential Telephone Numbers (APPENDIX 1) 10, 11 & 12
3. List of Community Organisations and Vulnerable People (APPENDIX 2) 12
4. Emergency Box contents (APPENDIX 3) 13
5. Parish Maps (APPENDIX 4) 14 & 15
6. Useful Contacts (APPENDIX 5) 16
7. Other Contacts (APPENDIX 6) 17
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INTRODUCTION
Although there is no statutory responsibility for the Meopham Parish Council to plan for, respond to, or recover from emergencies, the Parish Council considers
that it should work with the community to identify hazards and make simple plans about how to respond to a major emergency in the Meopham area .
Additionally, it must be noted that Meopham Parish Council is not the emergency service and it is not trained, equipped, empowered or resourced to carry out
functions of an emergency service. Therefore this plan is confined to supporting the welfare of the people in the community or helping to maintain basic
infrastructure.
.
Important Note: Data Protection and Sharing
Once completed, some of the information in this plan will be classed as ‘personal data’ (e.g. addresses, contact numbers) under the Data Protection Act (DPA,
1998). Whilst holding this data is legally justified (e.g. in order to protect interests of members of the community in an emergency) the information will be
handled sensitively, in accordance with the requirements of the DPA.
AIMS & OBJECTIVES
Aim:
To provide a framework that will increase the readiness and resilience within the Meopham Parish. It will both enable the community to support
themselves when outside assistance from the emergency services or local authority are delayed or overwhelmed.
Objectives:
Identify the risks most likely to impact the community;
Provide a guide to enable the community to respond to a emergency situation;
Identify vulnerable people/groups in the community;
Identify community resources available to assist during an emergency including people, facilities and equipment;
Provide key contact details for the Parish Council, Community Response Team, local volunteers, the Emergency Services and local authorities;
Describe how the plan works and how information is communicated.
TYPES OF EMERGENCIES:
An Emergency for the purpose of this plan is defined as:
“A situation arising with or without warning, causing or threatening death, injury or serious disruption to normal life, for a number of people in
excess of those which can be dealt with by the public services operating under normal conditions; and requiring the special mobilisation and
organsation of those services”.
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Such emergencies included in this plan would result from:-
Severe Weather Conditions, i.e. Hurricanes / Blizzards / Floods
Loss of power/utilities of prolonged duration;
Water Contamination / Hazardous Waste;
Incidents affecting Health & Safety issues on land the Parish Council is responsible for (i.e. fallen trees);
Road / Rail/ Aircraft Accidents and Incidents;
Acts of Terrorism / Explosions / Major unlawful activities;
Fires;
Chemical / Oil spillage;
Bird Flu / Foot & Mouth / Blue Tongue;
Any other Incident that would result in a major threat to the community.
The Parish Council does not employ staff who are trained in emergency procedure and therefore confines itself to co-ordinating information received
and outsourcing tasks.
The role of Meopham Parish Council is primarily to:
Identify the Emergency;
Co-ordinate information received in the event of an emergency;
Outsource tasks;
Liaise with Emergency Services;
Instigate appropriate emergency action on land which MPC is responsible for, and to provide:
1. A centre for use by Parish Councillors as a Central Office for Co-Ordinating Information and Addressing Issues that arise, which can also
be used by members of the public if appropriate to the Emergency. (The Central Office will normally be the Windmill but another suitable
venue will be established if the Windmill is unavailable);
2. Keep a message log of all telephone calls, incoming and outgoing (Parish Clerk or Deputy);
3. A Communication Network between Meopham Parish Council (MPC), Gravesham Borough Council (GBC) and Kent County Council
(KCC) along with the Emergency Services and Kent Resilience Team to be set up;
4. Public Information (TV / Radio / Media liaison as appropriate – see page 11 for contact details) and regular updates on Meopham Parish
Website – www.meopham.org;
5. Open a Community Shelter or Shelters if necessary (please see Evacuation page 6).
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INITIATING EMERGENCY PLAN
“Information” in the context of this Plan consists of:
1. Details of incident and location;
2. Which roads are OPEN/CLOSED;
3. What damage has occurred to Public Utilities/Facilities;
4. What injuries or loss of life have arisen;
5. Details of homelessness and damage to property;
6. Any disruption of a supply of food, water, energy/fuel;
7. Major disruption of electronic or other system of communication;
8. What disruption has occurred in the transport infrastructure;
9. What areas have been affected;
10. What action has been taken, particularly to prevent further damage/loss of life;
11. What loss in services relating to health.
METHOD
A central control point will be established in the Parish Office at The Windmill, Meopham Green. In the event that the Windmill is within the
area of the incident and cannot be used, the central control point will be at St John’s Centre.
Communications: If there are power failures that affect electricity, mobile phone masts, then corded phones can be used. In the event of a
complete failure in communications, then radio use will have to be established, e.g. radio handsets kept in the emergency box, or the use of
RAYNET (The Radio Amateurs' Emergency Network).
The first person on site will notify the Emergency Services (999) and Kent County Council’s Duty Officer Emergency Planning/Kent Resilience
Team on 03000 414 999 available 24/7 (see page 9 for further contact details).
Follow the telephone tree to contact all Parish Councillors, as well as and the Parish Clerk, to form an Emergency Co-ordinating Team.
Set up and maintain an emergency response and keep a log of all actions taken.
EVACUATION
In the event that it is necessary to evacuate members of the community from their homes to a safe place the Emergency Co-ordinating Team will
organise teams from volunteers, Councillors and members of the Community Response Team to assist by carrying out such tasks as:-
Door to door calling and delivering messages;
Identifying people that require assistance;
Organising and running the temporary care accommodation;
Liaising with the Central Control Point.
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Key Locations for Community Shelters in an Emergency.
The following Locations have been designated for use in the in the event of a catastrophic incident that results in homes be evacuated and people being
provided with temporary accommodation.
NB : In all instances at the following locations have kitchen facilities, running water and toilets available.
Locations and
onsite telephone numbers
Contact and
other useful information
Capacity and
parking spaces
HARVEL AND CULVERSTONE WARD
Culverstone Community
Centre
Julie Roper
01732 824737
300 and 70 Parking
Harvel Village Hall Rob Patton (Chairman)
01474 813612
100 and parking for 10
Harvel Cricket Club Murray Saunders
01474 814377
50 and parking for 15-20
Shower facilities
Amazon and Tiger
Public House and B&B
Mick Whitehouse and
Angelea Whincop
01474 714705
90 and parking for 15
Considering purchasing
a generator
South Street Baptist Church Pastor Arthur Vamplew
01474 814535
50 and limited disabled
parking
Hopehill Scout Camp Keith Jones (Chairman)
01474 832246
Large camping site with
shower facilities as well as
large off road car parking
CAMER AND MEOPHAM GREEN WARD
Zion Baptist Church Mr Norman White
01474 816429
80 and 14 Parking
Cricket Pavilion
Cllr Barbara Wade
01474 813567
40 with parking around
Meopham Green, kitchen,
large wall mounted TV
with WiFi, and shower
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Locations and
onsite telephone numbers
Contact and
other useful information
Capacity and
parking spaces
Cricketers Inn
Public House
Scott Hawkes
01474 812163
110 and 60 spaces
Access to mobile
generator/
refrigerated vehicles
Locations
and onsite phone
Contact and
other useful information
Capacity and Parking
Spaces
Meopham Village Hall
Chairman, Brian Blount
01474 814786
Vice Chair - Trixie Leyshon
01732 824145
Caretaker - Mrs Pat Dedman
01474 815415
120 and 50 Parking
Meopham Sports & Leisure
Centre
Steve Coleman
01474 814199
400 and 75 Parking
St John the Baptist Church
and
St John’s Centre
Rev Alyson Davie
01474 812068
Parish Office
01474 813106
Church Wardens
Dean Hasler
01474 813287
Roger Wisdom
01474 812365
350 in Church
120 in Centre
50 parking spaces
Public telephone
01474 815283
Fully equipped kitchen
and shower facilities
St Paul’s Catholic Church Father Philip Gilbert
01474 814627
100 and 40 Parking
HOOK GREEN AND NURSTEAD WARD
Scout Hut, Judson’s
Recreations Ground
Neil Gemmell
01474 815799
60 and 28 Parking
Bartellas Restaurant
Ian Eldridge
01474 812154
200 and parking for 55
Onsite generator
In the event of another site being used as the central point, tasks will be delegated by the person in charge.
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APPENDIX I
ESSENTIAL TELEPHONE NUMBERS
Community Response Team. A list of volunteers for the Community Response Team, together with their specialisations and telephone numbers,
and a full TELEPHONE TREE is maintained in the Emergency box which is held in the storage container at the Windmill.
GENERAL:
Parish Office 01474 813779
Gravesham Borough 24 hour 01474 564422
Emergency Services (Blue light services)
Fire/Police/Ambulance
999 Kent Police 01622 690690
Non-emergency 101
Emergency Planning (all other services)
Kent Resilience Team
Duty Officer
03000 414 999
Steve Scully 07740 185261
Lisa Guthrie 07920 526535
PCSO 07772 226070 Jo Hartley
Community Wardens:
Cobham & Meopham North 07813 713036 Jacquie Fuller
Meopham Culverstone & Vigo 07977 981931 Mandy Cason
MEDICAL:
Meopham Medical Centre Emergency No
Out of Hours Services (1830-0800 hours)
01474 814068
111
General Surgery 01474 814811
Darent Valley Hospital 01322 428100
Gravesham Community Hospital
Opening hrs(0800-2000 hours weekdays)
01474 360500 Not open at weekends/minor injuries
SERVICES:
Electricity UK Power Networks
Power Cuts & Emergency Helpline
0800 7838866
Southern Gas Networks/National Grid
Emergency number
0800 111999
Southern Water Emergency number 0845 278 0845
British Telecom via KCC Duty Officer
Open Reach Emergency Repairs
03000 414 999
03000 414141
Alternative KCC Duty Officer
03000 419 191
Environment Agency 0800 807060
Meopham Railway Station Southeastern
Network Rail helpline 24 hours
0845 000 2222
0845 711 4141
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OTHER:
Meopham Veterinary Hospital 01474 815333 Martin Hobbs / Bruce McLeary
RSPCA (24 hours) 03000 1234 999
Spar Community Stores:
Culverstone 01732 823233 Peter Juty
Meopham Parade 01474 812468 Colin and Alan Hargrave
Specialist Equipment / Services:
Equipment Name/Company Location Address / Number
Community Bus
Seats10+wheelchair
Colin Durham Meopham John’s Road
01474 813451
Snow Ploughs
Authorised by KCC View all lists after p. 11
Jonathan Boucher
(x 2 Snow Ploughs)
Three Ways,
Melliker Lane,
DA13 0HY
01474 812132
Stephen Jones Harvel 01474 814763 Gerry Minister Dean Lane 01474 815044
NB : Only two Parish Councillors are authorised to call out snow ploughs - Councillors Aitken and Knott
Tree Felling Bartlett Trees Experts
Bob Noakes
Shoreham 01959 525821
07808 915 877
Austin Tree Work Hartley 01474 703641
Stuart Cobham Tree Surgery Sole Street, Cobham 01474 816763 / 07789 261474
Newmans Meopham 01474 707226 or 07734 109828
Highview Trees Fairseat 01732 820362
KLJ Tree Services Meopham 01474 815206
Duncan Simpson Tree Services Ltd Tonbridge 01732 810933 / 07973 264952
Electrical Work and
Comms.
Dennis Fairweather Harvel 01474 812097 Mobile 07977 260808
All Round General
Service
Geoff Edwards
Linda and Nigel Simms
Ian Everett
Meopham North
Longfield Hill
Meopham North
01474 812635
01474 703688 01474 814925
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APPENDIX 2
LIST OF COMMUNITY ORGANISATIONS AND VULNERABLE PEOPLE
Specialist Equipment / Services continued:
Equipment Name/Company Location Address / Number
Emergency Vehicles James Ferrin 4x4
Ian Everett 4x4
and a Land Rover
Culverstone
Nursery Road
Meopham
07932 945554
01474 814925
5 ton truck plus
other vehicles/army/
open back carriers
Dave Napper Culverstone 07786 336612
4x4 vehicles and
emergency vehicles
in general
Steve Scully
Kent Resilience Team
South East
Duty Officer
03000 414 999
Steve Scully 07740 185261
Lisa Guthrie 07920 526535
Radio, Television and Media BBC Radio Kent 01892 670000
BBC TV News Kent 01892 670000 Meridian TV News 0808 1010 095 / 084488 12000
Kent Messenger 01622 717880 Gravesend Messenger 01474 564327
Name Location Contact
The Chestnuts Care
Home
Wrotham Road, Meopham Kent
DA13 9AH
Lesley Plumb 01474 812152
(KCC out of hours)
Chinnery Court Wrotham Road, Meopham Kent
DA13 0JT
01474 564422 (Gravesham Borough Council)
Out of hours 07818 016660
Retired residents in
sheltered housing
Lances Close and
School Close Meopham
Community Wardens:
Jacquie Fuller 07813 713036
Mandy Cason 07977 981831
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APPENDIX 3
EMERGENCY BOX
Equipment held in box in the Parish Office Storage Container NB : The First Aid Kit and Plug-In Phone are located in the Parish Office
Emergency Plan Matches
Telephone Tree Candles
Community Response Team names and details
Contact Lists for Councillors Blue Tac
Map of area to include all new building within the Parish Snowpake
General Maps of Area - including A-Z or Meopham Map Books - Pending Roll of Sticky Labels
Log Book and Log Sheets for taking calls and entering information Stapler and Staples
1 x Hardbacked A4 Rhino Log Book Hole Punch
Rolls of Cellotape
Emergency Co-Ordinator hi-visibility jackets x 4 and signs to personalise Paperclips (NB : There can only be one Co-Ordinator at any one time) Elastic Bands General Hi-visibility jackets x 5
Red and White Emergency Tape 4 x shorthand notepads
4 x A4 lined notepads
4 x pads Survivor-Evacuee Documentation
2 x Rest Centre Guidelines Flipchart Paper
4 x Clipboards
Pack of Write-on-Wristlets Box of Pens
2 x packs of 100 disposable plastic gloves Box of Pencils
Coping with Crisis hand-out leaflets for adults and children
Cable Ties
Battery Operated Torch and Battery Black Refuse Sacks
Wind-up Torches } Pending
Wind-up radio } Pending 2 x Paper Wallets containing miscellaneous useful items
including pencils, pens, marker pens, scissors, pencil
Plug in telephone and First Aid Kit in the Parish Office sharpener etc.
Footpath Maps – various Telephone Message Book
Ordnance Survey and KKCC maps either mounted or rolled – various.
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APPENDIX 4
PARISH MAPS
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APPENDIX 5
USEFUL CONTACTS
Meopham Parish :
Hook Green & Nurstead:
Cllr A Aitken* 01474 – 812701
Cllr R Knott 01474 – 813727 / 07896 214317
Cllr K Kemsley* 01474 – 813205 / 07760 135861
Cllr J McTavish 01474 – 812601 / 07966 530692
Camer & Meopham Green:
Cllr S Buchanan 01474 – 812726
Cllr P Hasler* 01474 - 813287
Cllr D Powell* 01474 – 813929
Cllr Mrs B Wade* 01474 – 813567
Culverstone & Harvel:
Cllr M Bramer
Cllr J Ferrin 07932 945554
Cllr A Leyshon
Cllr H Rayner *
Parish Office 01474 813779
*Key Holders – all Chairman and Vice Chairmen
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APPENDIX 6
Other Contacts:
Kent County & GBC Councillor
Cllr Bryan Sweetland 01474 833208 / 07976 309171
GBC Councillors: Cllr Lesley Boycott: 01732 823202
Cllr Julia Burgoyne 01474 813603
Cllr John Cubitt 07734 886460
Cllr Derek Shelbrooke 01732 823745
Police:
PCSO Jo Hartley 07772 226070
Community Wardens:
CW Mandy Cason: 07977 981931
CW Jackie Fuller: 07813 713036
KCC Emergency Planning Services 03000 414 999 Duty Officer
Kent Resilience Team 07740 185261 Steve Scully
07920 526535 Lisa Guthrie
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