memorandum - agrilife

4-H YOUTH DEVELOPMENT

January 8, 2018

MEMORANDUM

To: District 12 County Extension Agents and Extension Agents

From: District 12 Fashion Sensation Committee Angelica Sifuentes - Chair Jocelin Villarreal June Ureste – Co-Chair Dru Benavides Esly Reyes Gloria Carter

Subject: 2018 DISTRICT 12 4‐H FASHION SENSATION - FASHION SHOW - STORYBOARD CONTEST - NATURAL FIBER CONTEST - “DUDS TO DAZZLE”

The District 12 4‐H Fashion Sensation event will consist of the Fashion Show and all 5 related contests and will be held on Friday, April 6, 2018 Texas A&M University – Kingsville located at 700 University Blvd, Kingsville TX 78363. This year, the FASHION SENSATION will include the Fashion Show, Storyboard Contest, Natural Fiber Contest, and Duds to Dazzle. All six contests are to be treated as separate events. The enclosed information is for your use and reference in preparation for this event as well as to support the Fashion Show in your county.

Registration, Fees & Deadlines: Each 4‐H’er planning to participate in any of the District 12 4‐H Fashion Sensation events must register online via 4‐H CONNECT through a single listed event of “D12 4‐H Fashion Sensation (April 6th, Kingsville)”. Registration will be open March 6, 2018 through the deadline of March 27, 2018

• Fashion Show ‐ $14 per contestant

• Storyboard Contest ‐ $10 per contestant

• Natural Fiber Contest ‐ $14 per participant

• “Duds to Dazzle” - $14 per participant

Texas A&M AgriLife Research & Extension Center - Weslaco Texas A&M AgriLife Extension Service

2401 E Highway 83 | Weslaco, Texas 78596

Tel. 956.968.5581 | Fax. 956.969.5639 | d124-h.tamu.edu

Educational programs of the Texas A&M AgriLife Extension Service are open to all people without regard to race, color, sex, disability, religion, age, or national origin. The Texas A&M University System, U.S. Department of Agriculture, and the County Commissioners Courts of Texas Cooperating

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The following is a list of accommodations in Kingsville if you or your families have the need. Please be sure to make reservations early!

• Comfort Inn; 505 N Hwy 77, Kingsville, TX 78363. Phone: (361) 516-1120

• Hampton Inn; 2489 S Hwy 77, Kingsville, TX 78363. Phone: (361) 592-9800

Judging Order: Once entries are received, a judging order for Fashion Show will be compiled as to facilitate a smooth transition for 4-H’ers participating in the various contests (i.e. Fashion Show to “Duds to Dazzle.”)

Parents and Guests: Any parent or guest wishing to attend the District 12 4‐H Fashion Sensation and Awards Program will need to RSVP as part of their participant’s registration process. There is no fee for parents and guests, but it is necessary to RSVP. There will be a “waiting area” for parents and guests as they will not be allowed to wait with the participants during the contest. CEA Responsibilities: The County Extension Agent serving as the 4‐H Coordinator (from all counties, regardless of participation) must submit the names and contact information of three (3) leaders willing and qualified to serve as judges. You should provide these judges ample notice and training on what to expect at the event well in advance. Please submit the contact information on the Fashion Show web page by the deadline of March 27, 2018. If for some reason the judge originally selected is unable to attend, it is the agent’s responsibility to obtain another qualified judge and notify the District Office immediately. Lunch will be on your own. We will be conducting a District 12 4‐H Fashion Sensation Briefing via Skype on Tuesday, April 2, 2018 from 10:00 ‐ 11:00 a.m..

Reminders: Below is a list of very important things to remember for the District 12 4‐H Fashion Sensation Contests. Additionally, details are included in the attachments in the Fashion Sensation packet. Please be sure to read these reminders as well as the packet in its entirety as there are some differences per age division.

Fashion Show: • We will have a dress review followed by the awards program, which will not include individual

commentaries. The show will conclude with a final review of winners.

• Each county can have a maximum of 24 participants in the District 12 4‐H Fashion Show (12 participants in Buying and 12 participants in Construction).

• Seniors will be required to submit their original Fashion Show Entry form and Worksheet to the district office by registration deadline for pre‐judging. Do not attach the pattern or any extra information.

• Presentations by participants (all age groups) will not be permitted during the interview. They may introduce themselves (e.g. name, county, garment name being modeled) and wait for judge’s direction.

• Participants must be in the designated area by time announced at the event in preparation for line‐up before the Fashion Show and Awards Program.

• Winners in the Fashion Show category (Buying – business/interview attire, fantastic fashion under $25, semi-formal to formal, special interest; Construction – everyday living, refashion, semi-formal to formal, and theatre/costume) in buying or construction division are NO LONGER able to compete in the Natural Fiber Contest at state unless they win at the district level in the Natural Fiber Contest.

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Storyboard Contest: • Fashion Storyboards must be turned in on the day of the event during registration.

Please refer to our District 12 4‐H Fashion Show Packet, Attachment B: 4‐H Storyboard for rules and guidelines.

• Each county may have up to 15 participants in the District 12 4‐H Storyboard Contest, 5 Categories and all 3 age divisions.

Natural Fiber Contest: • Natural Fiber Contest is a SENIORS ONLY competition. There are no teams, and each

county is allowed a maximum of 2 contestants, one per category. Winners in the Fashion Show category (casual, dressy, formal, specialty) in buying or construction division are NO LONGER able to compete in the natural fiber contest at state unless they win the district Natural Fiber Contest.

Duds to Dazzle:

• Each county is allowed 2 junior/intermediate teams and 2 senior teams.

Be sure to read this letter in its entirety and share the necessary information with county faculty, 4‐H’ers, parents and leaders. Recruit the appropriate people needed to fulfill any responsibilities and submit the requested information by the deadline of March 27, 2018.

Attachment A – District 12 4‐H Fashion Show Attachment B – District 12 4‐H Storyboard Contest Attachment C – District 12 4‐H Natural Fiber Contest Attachment D – “Duds to Dazzle” Attachment E – Agent Responsibilities

2018 District 12 4‐H Fashion Sensation Packet Attachment A

Attachment A, Page 1 of 4

4‐H Fashion Show Buying and Construction

OVERVIEW The 4‐H Fashion Show is designed to recognize 4‐H members who have completed a Clothing and Textiles project. The following objectives are taught in the Clothing and Textiles project: • knowledge of fibers and fabrics • wardrobe selection • clothing construction • comparison shopping • fashion interpretation • understanding of style and good grooming • poise in front of others • presentational skills

PURPOSE The 4‐H Fashion Show provides an opportunity for 4‐H members to exhibit the skills learned in their project work while providing an opportunity to build their personal presentation skills.

BUYING AND CONSTRUCTION The 4‐H Fashion Show, at the county level, is an optional activity that is open to all 4‐H members who have completed a clothing project. The Fashion Show has four construction division categories and four buying categories:

Construction Buying

Everyday Living Business/Interview (SR) / Everyday Living (JR & INT)

ReFashion Fantastic Fashion under $25

Semi‐Formal to Formal Semi‐Formal to Formal

Special Interest Special Interest

ELIGIBILITY REQUIREMENTS The 4‐H member must be of 4‐H age and participants must complete a 4‐H clothing project between June 10, 2017 and the district contest deadline of March 27, 2018. All garments/ ensembles must have been purchased (renting a garment is NOT permitted in the buying division) or constructed during participation in a 4‐H clothing project between June 10, 2017 and the district contest entry deadline of March 27, 2018. The participant must choose a division and category at the county level and compete in that division at all levels. The entry worn at district must be the entry at the state contest. Accessories such as shoes, jewelry, hat, gloves, and scarfs may be changed, but changes must be included in the paperwork. The appropriate garment category should be determined by the style, fabric, and use of the garment.



CONSTRUCTION

Garments may be constructed by sewing, knitting, or crocheting. Accessories may be purchased. All garments worn (garments that are visible i.e. blouse under jacket or vest) during the interview process must be constructed. Close fitting legwear, tights and pantyhose do not need to be constructed. In construction, first place winners may enter the same category in which they have previously been awarded.

Category Descriptions ‐ Construction

Everyday Living Includes casual sportswear, weekend wear, sleepwear, clothing for school, casual after‐school events, or hanging out with friends.

ReFashion The results of modifying existing clothing or fabric item (such as table cloth or curtain) into something more fashionable. The main purpose of ReFashion is creativity as well as sewing skills. The member designs and sews a wearable garment from previously used garment or fabric item. The completed garment is different from its original use, not just an alteration. (neck ties sewn together to form a skirt or taking old t‐shirts and making them into a skirt).

Semi‐Formal to Formal Entry must be designed for semi‐formal to formal occasions and made from fabrics intended for the same. Original material must be fabric and NOT from recycled items.

Theatre/Costume Garment intended for use as a costume which would include stage production. It can be sewn from fabric or another garment. These garments may be unusual or innovative materials, imaginative but wearable.

Judging Criteria ‐Construction

• Based on the 2018 Fashion Show Construction Score Sheet • Panel of judges will evaluate and score the entries based on their fashion show

paperwork and interviews

• Presentations will not be permitted during the interview

• Each garment category will be judged separately

• Participants will receive a 5-point deduction for NOT following all Fashion Show requirements which includes not completing all forms and/or illegible/incorrect forms

• If a tie should occur, the contestants will then be judged based on partial scores in the order of construction skills, project goals and project activities, knowledge of fiber and fabric characteristics, interview and outfit selection

Necessary Forms ‐ Construction Seniors only…The 2018 Texas 4‐H Fashion Construction Entry Form is required for participants in the District 12 4‐H Fashion Show.



BUYING

All garments worn (garments that are visible – i.e., blouse under jacket or vest) during the interview process must be included in the buying worksheet. In Buying, first place winners may not enter the same category in which they have previously been awarded a first-place entry at State. However, they may choose another category

Category Description ‐ Buying

Business/Interview Attire

(Seniors)

Everyday Living (Junior & Intermediate

– see Construction description)

Entry should be an outfit you would wear for a job interview, scholarship interview, job fair or other professional event. Professional ‐ More traditional, conservative approach (Business suit/blazer/dress slacks for men; business suit/pant suit/dress with blazer for women). Business Casual ‐ More relaxed and comfortable but demonstrates good judgment in choices and displays a neat appearance (polo shirt/sweater, khakis, or other slacks, dress or casual leather shoes for men and women, moderate dress length or skirt for women)

Fantastic Fashions

under $25

Designed to expand the 4‐H member’s shopping experience to include different shopping venues. Outfits must be purchased at a garage sale, consignment store, Goodwill, Salvation Army, or other retail business. Receipts are required for everything that is visible during the interview, except shoes. Receipts for garage sales can be handwritten. This includes jewelry and accessories. Do not need to account for sales tax

Semi‐Formal to Formal

Entry must be designed for semi‐formal to formal occasions and made from fabrics intended for the same. This includes men’s suits and tuxedos and women’s dressy dresses, formal gowns, wedding dresses, and bridesmaid dresses

Special Interest Entry should be a specific outfit that you NEED to know how to purchase wisely. Entry should be something that reflects a special interest of the participant, such as equestrian, clothing and riding apparel, dance costumes, hiking clothing or rock climbing clothing

Judging Criteria ‐ Buying

• Based on the 2018 Fashion Show Buying Score Sheet • Panel of judges will evaluate and score the entries based on their Fashion Show

paperwork and interviews

• Presentations will not be permitted during the interview judging • Each garment category will be judged separately

• All garments worn (garments that are visible‐i.e. blouse under jacket or vest) during the interview process must be included in the buying worksheet

• First place winners may enter the same category in which they have previously been awarded a first-place entry at state



• Participants will receive a 5-point deduction for not following all Fashion Show requirements which includes not completing all forms or illegible/incorrect forms, missing orientation, and not turning in donor thank‐you notes

• If a tie should occur, contestants partial scores will be used in this order; consumer buying skills, project goals and project activities, knowledge of fiber and fabric characteristics, interview and outfit selection

Necessary Forms Seniors only…The 2017-18 Texas 4‐H Fashion Buying Entry Form is required for participants in the 2017 District 12 4‐H Fashion Show.

2018 District 12 4‐H Fashion Sensation Packet Attachment B

Attachment B, Page 1 of 4

4‐H Storyboard Contest

OVERVIEW The 4‐H Fashion Storyboard is an industry‐inspired method of displaying original designs. The best storyboards create visual images that are interesting and appealing to viewers. The storyboard “tells the story” of the designer’s idea. The storyboard includes original illustrations, flats, and additional materials (such as photos from the Internet or magazines, paper, fabric swatches, patterns, etc.) that have influenced the unique design.

PURPOSE The purpose of the Fashion Storyboard contest is to give 4‐H members an opportunity to create a storyboard of original design while providing an opportunity to gain knowledge of career responsibilities in fashion design, enhance creativity and originality, and develop visual communication skills.

DESIGN BRIEF

The following design brief serves as the direction for the 2018 Fashion Storyboards. 4-H members should create their Fashion Storyboard around their interpretation of the design brief.

Fashion Design to the Rescue Wham! Pow! Bam! Take a cue from the superheroes or supervillains found in cartoons, movies and comic books to create your own original design. Whether your inspiration comes from a person with phenomenal powers fighting for noble causes, their masked sidekick, or a criminal archenemy wreaking havoc on humanity, let their colorful and flashy costumes, valorous heroism, and superhuman traits be the stimulus to your extraordinary blueprint to rescuing the world of fashion.

GENERAL RULES 1. Participation and Level of Competition ‐ A 4‐H member may enter only one storyboard.

Contestants advance from county to district. Participation in the Fashion Storyboard competition at Texas 4‐H Roundup is for Senior Texas 4‐H members who have placed 1st, 2nd, or 3rd in their district contest in each category.

2. Entry of Storyboard ‐ Each storyboard must be created by the 4‐H member. Fashion Storyboard layouts should include original illustrations, flats, and additional materials that have influenced their unique design. 4‐H members may choose to manually affix the pieces of their layout to their storyboard or create computer generated layouts that can be printed and affixed to the foam core or mat board. All items need to be securely adhered to the board. It is the 4‐H member’s responsibility to affix all components of their layout for secure transportation.

3. Submission of Storyboard – Fashion Storyboard must be checked in at event. To compete, you must submit your storyboard. There will NOT be an interview.

4. Identification of Storyboard ‐ The Fashion Storyboard Label must be securely affixed to the back of the storyboard. The label MUST be legibly printed or typed and MUST be complete, including the answer to the Originality of Design question. The 4‐H member should not put his/her name on the front.



5. Number of garments designed ‐ Focus on one garment/outfit for the storyboard. Contestants may provide up to two (2) variations of the original design.

6. Categories ‐ The following is a list of the categories and descriptions. Each storyboard should be entered into one category. A 4‐H member may enter only one storyboard.

a. Wearable: Clothing that can be worn. Includes items such as pants, shorts, skirts, blouses, sweaters, coats, dresses, etc.

b. Accessory: Includes items such as belts, purses, bags, hats, etc. c. Jewelry: Includes necklaces, bracelets, rings, and earrings. d. Non‐Wearable: Includes items such as pillows, organizers, holiday items, stuffed

animals, items for the home, etc. e. Pet Clothing: Includes items that can be worn by a pet or any other animal.

7. Scoring ‐ Storyboards will be evaluated based on the 4‐H Fashion Storyboard Score Sheet.

8. Each Storyboard must conform to and will be evaluated based on the following, but is not limited to:

a. Visual Appeal/Creativity of Storyboard – Storyboards should show evidence of creativity by the 4‐H member. The layout of the storyboard should illustrate a theme, mood, or spirit of an idea.

i. A good storyboard should have a strong focal point. ii. Placement of the inspirational items should allow the eye to flow across

all elements of the board without distracting from the design. iii. “White space” or “blank space” should be kept in consideration. Too

much or too little white space detracts from the design. iv. Additional photos and other materials can be used to show the

inspiration for the design. These additional materials should enhance the storyboard, without taking away from the original design.

b. Quality of Workmanship – Storyboards should be neat and demonstrate quality of workmanship.

c. Consistent Color Palette – Use a consistent color palette and theme throughout the board.

d. Fabric Samples, Trims, and Embellishments – Fabric samples must be included on the board and be appropriate for the design illustrated. Trims and embellishments that would be used on the garment/outfit should be included, if applicable to the design.

i. If the exact fabric swatch cannot be found, a “basic swatch” may be used to illustrate fabric type (denim, linen, etc.), and the 4‐H member can draw out the detail.

ii. Examples of trims and embellishments would be top stitching, piping, buttons, etc.

e. Dimension – Must use foam core board or mat board. Must be 20" x 30", displayed horizontally or vertically. Do not use poster board.

f. Consistent Theme – All elements are cohesive and support the design brief.



Illustration

outfit drawn on a model/croquis

g. Originality of Designs – All design illustrations and flats should be the original

work of the 4‐H member. The design may be hand drawn or computer drawn. No “copying and pasting” from someone’s design as seen on the Internet, in a magazine, or other sources for the original design.

h. Design Detail – Should include at least one Illustration and at least one Flat. i. Illustration – Include at least one main artistic and appropriate fashion

illustration. At least one illustration must be on a model/croquis. The model/croquis does not have to be an original drawing and may be traced. See the example below.

http://www.universityoffashion.com/fashion-croquis/ ii. Flats – Include at least one flat. Flats are working drawings that are not

on a model/croquis that illustrate other views like you would find on a dressmaker’s pattern envelope. The flats should depict the garment from other views and details. See the example below.

iii. Flats combine style with information. You have created an original design and now you need to be able to create a drawing to help someone else see how to make it. Flats are drawn to define shape, fit, construction and sometimes fabrication. Flats are more factual than the same garment drawn on the figure, posed for dramatic looks. They show how a garment is to be made versus how it will be worn.

iv. These drawings for fashion manufacturing are always drawn looking at the garment, never at an angle. Consider this your only means of communication to the seamstress; if you leave out a particular detail, the garment won’t end up being manufactured properly. The details must be exact and clearly specified.

i. Titles/Labels – The title for each storyboard must be: Music j. A subtitle may be used for more personalized name on the design brief. Labels

may be included to enhance the storyboard or to clarify a point, but they will not be required.

k. Design Brief – Storyboards should follow the design brief and category descriptions.

TEXAS 4-H STORYBOARD WEBSITE http://texas4-h.tamu.edu/clothings-textiles#storyboard

Flats

Showing other views

http://www.universityoffashion.com/fashion-croquis/

http://texas4-h.tamu.edu/clothings-textiles#storyboard

2018District 12 4‐H Fashion Sensation Packet Attachment C

Attachment C, Page 1 of 3

4‐H Natural Fiber Contest

OVERVIEW The 4‐H Fashion Sensation Natural Fiber Contest is designed to recognize 4‐H members who have completed a Clothing and Textiles project. The following objectives are taught in the Clothing and Textiles project: knowledge of fibers and fabrics, wardrobe selection, clothing construction, comparison shopping, fashion interpretation, understanding of style, good grooming, poise in front of others, and personal presentation skills. 4‐H members participating in the Natural Fiber Contest are encouraged to study, promote, and use cotton, wool, and mohair—natural fibers produced in Texas.

PURPOSE The Fashion Sensation Natural Fiber Contest provides an opportunity for 4‐H members to exhibit the skills learned related to Cotton and Wool/Mohair while recognizing 4‐H members who do outstanding work in a project that includes the study of cotton or wool and mohair.

FASHION SHOW NATURAL FIBER 4‐H members who have placed first in the district Natural Fiber Contest (SENIOR ONLY COMPETITION) may enter the Natural Fiber Contest at the District 12 4‐H Fashion Show. District winners in the Fashion Show category in buying or construction division are no longer able to compete in the Natural Fiber Contest, unless they win the district Natural Fiber Contest. If a participant is a district Fashion Show buying or construction winner and a district Natural Fiber winner, they may compete in both contests.

ELIGIBILITY REQUIREMENTS The requirements given below apply to senior members who plan to participate in the district contest. Failure to comply with the requirements will result in disqualification or penalty deductions from the final score.

1. A 4‐H member must have passed their 14th birthday but not their 19th birthday on August 11, 2017, to be eligible.

2. Participants must complete a 4‐H clothing project between June 10, 2017, and the district contest deadline, March 27, 2018. All garments/ensembles to be judged must have been purchased (renting a garment is not permitted) or constructed during participation in a 4‐H clothing project between June 10, 2017 and the district contest entry deadline.

3. The Natural Fiber Contest has two categories: cotton and wool/mohair. Entry in the Natural Fiber Contest does not have to be the same entry as the Fashion Show Buying or Construction entry. The 4‐H member must choose a category at the county level and compete in that category at all levels. The entry worn at the district contest must be the one worn at the state contest. Accessories such as shoes, jewelry, hat, gloves, and scarfs may be changed, but changes must be included on the paperwork. The appropriate garment category should be determined by the style, fabric, and use of the garment. No one may change divisions or categories between district and state contests.

2018 District 12 4‐H Fashion Sensation Packet Attachment C


4. The garment selected can be constructed or purchased. A complete outfit, except for a blouse or shirt under the garment, is made of the eligible fashion fabric. Examples include: jacket and pants made of wool, but shirt or blouse does not need to be made of wool; a full-length coat made of eligible fashion fabric worn over a garment of any fiber content. Lining fabric, interfacing fabric, and trims are not required to meet the fiber content requirements.

5. Once a contestant has won first place at the state contest in one category (cotton or wool/mohair), he/she is no longer eligible to compete in that category.

6. Garments need to meet the specific requirements of either Wool/Mohair/Alpaca or Cotton. See the table below for specific requirements.

7. If the Fashion Show Natural Fiber Entry Form does not show that the entry meets the eligibility requirements, the entry will be disqualified.

Cotton Wool/Mohair/Alpaca Each garment entered must contain a minimum of 60% cotton. Knowledge of fiber characteristics, production, and end use is required.

Each garment entered must contain a minimum of:

• 60% wool and 40% other fiber • 60% mohair and 40% other fiber

• 60%blend of the two fibers and 40% other fiber

• 100% wool/mohair blend is also acceptable

2018 District 12 4‐H Fashion Sensation Packet Attachment C



2018 District 12 4‐H Fashion Sensation Packet Attachment D

Attachment D, Page 1 of 2

Duds to Dazzle

Participant Rules

1. Participation – Participants must be 4-H members currently enrolled in a Texas 4-H and Youth Development county program and actively participating in the Clothing and Textiles project.

2. Age – Age divisions are determined by a participant’s grade as of August 31 of the current 4-H year. - Junior/Intermediate Division – 3rd -8th grade - Senior Division – 9th- 12th grade

3. Teams per county – Each county may enter a maximum of 2 junior/intermediate teams and a maximum of 2 senior teams. The first and second place teams in the senior age divisions will advance to the state contest.

4. Members per team – Each team will have at least 3 and no more than 5 members. 5. Substitution of team members – Substitution of team members should be made only if

necessary. Only the same number of 4-H members qualifying at the county level will be eligible to participate at the district level. No more than two team members may be substituted, up to the day of the Duds to Dazzle Clothing and Textile Competition.

6. Entry fee – Each team member may be required to pay a registration fee to cover the cost of materials for the contest.

7. Design Categories – There will be three categories in each age division: Wearable, Accessory/Jewelry, and Non-wearable. Teams will be randomly assigned to a category, but assignments will not be announced until check-in on the day of the contest.

a. Wearable is clothing that is suitable to be worn by people or pets. Ex: shirts, coat, vest, dress, costume, leggings, swimsuit cover, etc.

b. Accessory/Jewelry is an article or set of articles that can be added to an outfit to make it more useful, versatile, or attractive. Ex: earrings, purse, scarf, headband, hat, belt, necklace, etc.

c. Non-wearable is an item that is not suitable to be worn. Ex: pillow, towel, jewelry pouch, cellphone or iPad case, stuffed animal, doll clothes, Christmas stocking, etc.

8. Attire – Each team will have the option to wear coordinating clothing appropriate for the construction and the team presentation.

9. Resource materials provided at contest – Resource materials will be provided for each team at the contest. These include Unraveling the Mystery of Design Elements and Principles in Clothing, Laundry on Your Own, Hand Stitching, Pricing, Safety Guide, and Simple Seaming Techniques. No other resource materials will be allowed. Teams may not use their personal copies of the resources during the contest.

10. Sewing kit – Each team must supply their own equipment for the competition. Teams may bring only the supplies listed in the sewing kit section. Sewing kits will be checked by contest officials as teams check in for the contest. Any extra equipment will be confiscated, and the team may be disqualified.

A complete list of Duds to Dazzle Rules of Play, Sewing Kit Supply Box, and scorecard are available at: http://texas4-h.tamu.edu/project_clothing/dudstodazzle/

http://texas4-h.tamu.edu/project_clothing/dudstodazzle/

2018 District 12 4‐H Fashion Sensation Packet Attachment D

Attachment D, Page 1 of 2

2018 District 12 4‐H Fashion Sensation Packet Attachment E

Attachment E, Page 1 of 4

Agent Responsibilities

Judging of Senior Forms/Worksheets: Angie Sifuentes, Dru Benavides, Gloria Carter, Jocelin Villarreal, Esly Reyes, and June Ureste will be judging Senior forms and worksheets prior to the Fashion Show. These forms will be sent via e‐mail by the District Office, no travel is required. Registration & Check-in: Elva Yolanda Morado, Ashley Gastineau and Council officers will check-in all contestants, volunteers, agents, and parents/guests. All in attendance must sign-in on respective sign-in sheets. They will direct all judges and contestants to the appropriate location for orientation. Judging packets will be distributed at orientation. This group will also be responsible for communicating “no-shows” to the tabulation room and respective Superintendents. Participant Orientation: Esly Reyes and Angie Sifuentes for Fashion Show, Natural Fiber, and Fashion Storyboard contestants.

• Supervise youth and ensure they remain in the appropriate seats/location at all times

• Carefully review the judging schedule. It is also important that participant not be wandering around and/or talking during judging. This must be followed so that we can stay on time.

• Review the judging procedure. All participants will be viewed as a group by the judges before individual judging, and then again as a final group after all in the respective division/category have been judged.

• Judges will be asking all contestants the same questions for each respective division/category/event.

• Explain the awards program procedure, reporting time, and location.

• Remind contestants to be aware of the contest they have entered, the age division, division, and category so ensure they are in the correct judging room/location.

Participant Orientation: Dru Benavides and Jocelin Villarreal for Duds to Dazzle

• Review the Rules of Play with participants and how the contest will be run

• Be official time keepers

• Assist in getting items needed for the contest

• Review judging procedure Judge’s and Superintendent’s Orientation: Richie Griffin and Luis Saldaña for Fashion Show, Natural Fiber, and Fashion Storyboard judges, superintendents, and assistants.

• Judges should get a preview of all participants (as a group) before they score each participant individually, then again as a group at the end.

• Encourage judges to make participants comfortable and help them relax.

• Encourage judges to write positive comments that can help participants improve.



• Review score sheets, verify that everyone understands. Be consistent with questions.

• Review time schedule: 10-minute limit per participant for interview, judging and scoring.

• Inform judges that superintendents will collect score sheets and take them to the tabulation room after each group/category of participant is scored.

• Superintendents should check that comments have been written.

• Judging should end by 11:30 a.m. Help judges stay on time.

• Judges must not be released until after all score sheets are tallied, ties are resolved, and tabulation is complete. Superintendents will inform judges when they may leave.

Superintendents and Assistant Responsibilities:

• Attend Judges’ & Superintendents orientation.

• Make sure that all participants have checked in and report to designated area

• Keep participants in judging order. The Superintendent should stay at the designated judging room at all times to ensure the judging process progresses smoothly.

• Bring participants as a group for judges to view at the beginning of judging, and then do individual judging, followed by a final review.

• Collect score sheets from judges, review for completeness, and add scores and compile on tabulation sheet. Review score sheets for completeness (no blanks).

• Check that each item has been scored, judges initials are on bottom right hand corner and positive comments have been written.

• Make sure we have no scoring issues before you dismiss the judges.

• Once judging is complete and the room tabulation sheet is complete, turn in sheet to the tabulation room.

• Help “tidy up” the judging rooms and return to original setup.

Superintendent Event/Contest/Categories

FA=Fashion Show NF=Natural Fiber Contest SB=Storyboard

Jennifer Herrera Buying – (All Age Divisions) Fantastic Fashions

Ashley Gregory Buying – Junior/Intermediate Everyday Living & Senior Business/Interview Attire

Celia Gonzalez Buying - (All Age Divisions) Semi-Formal to Formal

Lilian Mezquida Buying –Special Interest

Joanne Ureste Construction (All Age Divisions) Everyday Living

Esly Reyes Construction (All Age Divisions) Refashion

June Ureste Construction (All Age Divisions) Theatre/Costume

Angie Sifuentes Construction (All Age Divisions) Semi Formal to Formal



Gloria Carter Natural Fiber (All Age Divisions)

Monica Aguirre Storyboard (All Age Divisions and Categories)

Dru Benavides Jocelin Villarreal

All Age Divisions (Duds to Dazzle)

Assistant’s Responsibilities:

• Help the superintendent in all duties.

• Locate and prepare contestants to enter judging rooms at the specified time and order.

• Bring contestants from holding area to the judging area

• Remind contestants to complete the evaluation when returning to the holding area. Tabulation Teams: Oscar Galindo, and Richie Griffin will serve as the tabulation team. The team will be responsible for the following:

• Accept score sheets from superintendents.

• Calculate the total score in senior division by adding senior paperwork score to judging score for a total score in the computer program.

• Enter scores from superintendents into the computer for all contests, review and identify top winners, 1st Runner Up (Seniors in FA, Storyboard & NF only), and confirm color awards for all contestants in all events, and Top 2 teams in Duds to Dazzle

• Print out announcement results and review for accuracy and order of presentation

• Organize score sheets by county and event and place in appropriate envelopes Duds to Dazzle: Agents may be asked to assist as monitors for Duds to Dazzle once registration has been complete and the number of teams competing is known. Therefore, please do not leave once your assigned responsibility is complete. Photography & Video: Ashley Gastineau and Celia Gonzalez will be taking photos of participants. Photographs should include county group photos, candids (not in judging rooms), category group awards, and top winners. Decorations: Fashion Show Committee/4-H Council will assume this responsibility and serve as decorations committee. Instrumental & Lyrical Music: District Office will be in charge of providing music for the awards program. Luis Saldaña will facilitate playlist. Judges’ Gifts: Esly Reyes will bring the judges’ gifts ( +/- 30).



Awards Presentation: All available agents and council Officers will assist the decorations committee. Awards Program: Angie Sifuentes and June Ureste will coordinate with council officers for the awards program. Inform participants how awards program will be conducted.

• Organize awards (color awards, certificates, top awards)

• Work with photography crew to set up for posed on-stage and off-stage photos

• Prepare/review the presentation script

• Review program with Council officers, their roles, and correct pronunciation of names Council Officers’ Responsibilities for Award Programs: Council Officers will be conducting the awards program. A sample script will be provided by the coordinating agents.

• Master of Ceremonies

• Welcome

• 4‐H Motto, Pledge & Prayer

• Introductions

• Organizing and Preparing Awards

• Recognition of Participants and Presentation of Awards

• Acknowledgments

• Closing Awards: District Office will provide awards as follows:

• Fashion Show – Certificates (all), Color Award Ribbons (all), Plaque for Top Winners, Rosettes for Runner-Up (Seniors only)

• Natural Fiber Contest - Certificates (all), Color Award Ribbons (all), Plaque for Top Winners, Rosettes for Runner-Up (Seniors only)

• Fashion Storyboard - Certificates (all), Color Award Ribbons (all), Rosettes for Top Winners

• Duds to Dazzle – Certificates (all), Color Award Ribbons, Rosettes for Top Winners Supplies: District Office will provide necessary supplies – Judging Packets, pencils, paperclips, stapler, paper cutter, registration list, score sheets, computers, etc. for tabulation, and tabulation spreadsheets. Judging Order: Once entries are received, a judging order for Fashion Show will be compiled as to facilitate a smooth transition for 4-H’ers participating in the various contests (i.e. Fashion Show to “Duds to Dazzle.

memorandum - agrilife

Documents