Memo to File: No Cost Time Extension in the Energy DO Level PAD IEE

t~'-USAI D I PAKISTAN ' .:?!~, FROM THE AMERICAN PEOPLE . c:::::n ~

MEMORANDUM TO FILE I I Ir/ ?-cJ I cf

Date

To

Through

From

Subject

Reference

December 26, 2018

Christopher Payne, Bureau Environmental Officer - OAPA

Andrei Barannik, Regional Environmental Advisor- CSA & OAPA. .......... cleared via e~ayt,? • _ Asim Aziz, Mission Environmental Officer (MEO) and Cli ate Integration Lead (CIL~

Ryan D. Knight, Director, USAID Energy Office

No Cost Extension to Initial Environmental Exa ination (IEE) of Energy Development Objective (DO) level Project Appraisal Document (PAD) till December 31, 2023 IEE; OAPA-15-JAN-PAK-0006 approved January 16, 2015 IEE for SEP; OAPA-15-JUL-PAK-0024 approved July 20, 2015

1.0 Purpose and Background:

The purpose of this "Memorandum to File" (MTF) is to extend the expiry date of Initial Environmental Examination (IEE) for the Energy Project Appraisal Document (PAD): OAPA-15-JAN-PAK-00061, till December 31, 2023.

Under the Energy PAD, USAID has provided a number of government-to-government (G2G) energy infrastructure grants to increase generation and transmission capacity on the national grid, including support for four hydroelectric projects and two transmission projects. These include work at the Tarbela Dam Project, the Mangla Dam Rehabilitation Project, the Kurram Tangi Dam Project, the Golen Gol Hydro power Project, the Patrind Hydroelectric Transmission Project, and Power Transmission System for Wind Projects (also known as the Jhimpir Project); additionally under the Energy PAD there is one Technical Assistance (TA) project Sustainable Energy for Pakistan (SEP) and an Architecture and Engineering (A&E) contract Monitoring Inspection Milestone Verification and Design Review (MIMDR) to monitor the G2G activities compliance. These projects are currently ongoing and are expected to complete within the next five years with a note that these on-going project have different completion dates during the next five years.

1.1 Project completion status The IEE LOP for Energy DO Level PAD was approved at $980,850,000 {this include future funding as well) in 2015. As of December 2018, USAID had obligated the $383,528,158, while total disbursement amounted to $186,577,480 as reimbursement for actual expenses incurred. It is expected that majority of the remaining pipeline ($196,950,678) and un-obligated funds will be disbursed by December 2023.

1 An amendment-1 to the IEE: OAPA-15-JAN·PAK·000G is in process and will be submitted for BEO-OAPA review and approval.

Memo to File: No Cost Time Extension in . the Energy DO Level PAD IEE

2.0 Environmental Compliance Lessons Learned:2

Environmental compliance is the mandatory requirement of.all USAID funded projects. As· a follow up .requirement of approved IEE; site a_n·d actfvity specific Rapid Environ_men_tal Assessments (REA), Environment~! Documentation Form (EDF) and Environmenta_l Mitigation and Monitoring Plan (EMMP) have been approved by USAIDforenvironmerital compliance during projecfimplem·entation.

USAID has-assigned the task of overseeing environmental compliance efforts of.awardees to ·an Architecture & Engineering _(A&E) monitoring contractor. The A&E contractorensuresthat implementatioh is carried.out in accordanc~ with the approved IEE, respective sit~ ,:!ipedfic environmental document (EA, REA, EDF) and corresponding EMMI>, provisions .of Activity Agreement and all supsequent Project Implementation letters (Pl Ls). The A&E environmental.Team provided on­~he-job training to workers and _labors on effective use of PPEs along with demonstrating-the best practices to reduce waste and injuries. The A&E contractor environment focal persons v·isi.t the project sites periodically to check th_e environment compliance and· provide regular reports··to USAIO COR/PM.

3.0 ThrE:!shold Det~rm.ination:

The Thr~shold Decision. for all activities in the originai IEE remains the same. The broad activities and nature of.al.I activities estab°lished under the original IEE as well as_ a.II conditions, limitations an~ stipulation for revisions established in-the originai IEE, for all activities, remain the same and in force for the ext~nded Life of Project dur'ati.on.

4.0 Revisions:

In accordance with 22 CFR 216.3(a)(9) if a project is revised or ·new information becomes availabie, il'.'IGl'uding· during preparation of an EDF, which inQicates that a proposed action might be "major" and its effects "significant," the determinatio·n Will pe reviewed and tevised by th~ originator(s) of the program and projects and submitted through the-MEO.to the Bureau.Environmental Officers, OAPA, for-approval. If warranteQ, an environmental ~ssessmelit (EA) will be lauriche.d to prepare a scoping statement and EA report. The scoping and EA process, if determine~ necessary during scoping, will follow and complywith 22 CFR 216.3(a.)(4). It is the responsibility of the COR/AOR to inform the MEO.and BEO-OAPA, in a timely m·anner, of any changes in the scope and nature of approved activities. These. changes may warrant the revision of the approved threshold decisions.

DistriQLit.iqn: 1). Project files, 2). Mission i EE Data ·base, 3). OAA, 4). RLO

2 All updated environ mental compliance lessons feaintand challeryge~ reli!teq to the activltles_cpvered 1.1nr!er original _Energy PAD. IEE: oAPA"l.5-JA.N-PAK-0006 will be captured In detail rn·the respecllve draft IEE amendment -1.

Page 2 of 2.

12/26/2018 USAID Mail - URGENT: MTF for Energy IEE no cost time extension

USAID FROM THE AMERICAN PEOPLE

URGENT: MTF for Energy IEE no cost time extension

Andrei Barannik <abarannik@usaid.gov> To: Asim Aziz <aaziz@usaid.gov>

Asim Aziz <aaziz@usaid.gov>

Tue, Dec 18, 2018 at 11:18 PM

Dear Asim - with you clarifications, I clear. Put your responses as footnotes in the text of M TF in relevant places. W /r, Andrei

On Tue, Dec 18, 2018 at 1 :16 PM Asim Aziz <aaziz@usaid.gov> wrote: Dear Andrei, Many thanks for the quick review and guidance. I have following few requests for your consideration and your ultimate decision: Bullet#1 No, but a draft amendment is still in process (it is the one you cleared during my Almaty TOY). Since the referred draft is still a work in progress, we moved current MTF for some immediate need that required PAD as well as IEE no cost extension Bullet #2 Yes and we will refer all respective IEEs Bullet#3 As per your advice we will capture all updated environmental compliance lessons learnt and challenges related to the activities covered under original Energy PAD IEE in the respective draft IEE amendment -1

Based on urgency and above information, I hereby request your go ahead on the currently submitted draft MTF.

My best regards, Asim Aziz

Sent from my iPhone

On 18-Dec-2018, at 7:19 PM, Andrei Barannik <abarannik@usaid .gov> wrote:

Dear Asim - reviewed - few Qs:

• was any amendment or M TF for this IEE before? • do SEP and A&E have separate/individual IEEs/RCEs?! If yes -

these need to be mentioned • Sec 2.0 - there should be more substance on environmental

compliance monitoring, reporting and oversight with IEE condit ions and project/activity-specific EMMP; A/COR conduct oversight visits , e.g. recently to Mangla - what are the find ings?! have there been field trip reports which might have been shared with MEO/CIL?

Please re-send when the above is addressed as warranted.

W/r, Andrei

https://mail.google.com/mail/u/0?ik=915c0Ba037 &viewa:pt&search=all&permmsgid=msg-f%3A 1620214696975100412&dsqt=1 &simpl=msg-f%3A 1620. .. 1 /3

12/26/2018 USAID Mail - URGENT: MTF for Energy IEE no cost time extension

On Tue, Dec 18, 2018 at 7:23 AM Asim Aziz <aaziz@usaid .gov> wrote: Dear Andrei, I have attached for your review and concurrence is a draft MTF for the no cost time extension in Energy PAD-IEE. I have also attached respective approved IEE for quick reference. After your clearance we will submit the final clean copy for BEO-OAPA review and concurrence. Best regards,

AsimAziz

Mission Environmental Officer / Mission Climate Integration Lead

USAID /Pakistan, O ffice of Program Management I USA E mbassy, Diplomatic Enclave I Islamabad Mobile: +92 300 8327110 I Office: +92 51 201 4181 1 Whatsapp :: +92 300 8327110 I Email: aaziz@usaid.gov

I Find USAID Pakistan online at these social media sites Facebook I Twitter I YouTube I Flickr I Vimeo

• Visit USAID Pakistan's Website Here

<image. png> Andrei D. Barannik Regional Environmental Adviser for Central and South Asia, and for Office of Afghanistan and Pakistan Affairs 1300 Pennsylvania Ave., NW, 5.06-29 Washington, D.C., 20523 Land line: 1.202.712.4161 Cell phone: 1.571.216.7243

E-mail: abarannik@usaid.gov

USAID E nvironmental Compliance Database: https://ecd.usaid.gov/

LAND I URBAN & https://www.climatelinks.org/

iJ,i.i,,Please consider the environment before printing this email

THIS E-MAIL IS UNCLASSIFIED AS DEFINED BY E.0.12958

Andrei D. Barannik Regional Environmental Adviser for Central and South Asia, and for Office of Afghanistan and Pakistan Affairs 1300 Pennsylvania Ave., NW, 5.06-29 Washington, D .C., 20523 Land line: 1.202.712.4161

https://mail.google.com/mai l/u/0?ik=915c08a037 &view=pt&search=all&permmsgid:=msg-f%3A 1620214696975100412&dsqt= 1 &simpl=msg-f%3A 1620. .. 2/3

12/26/2018 USAID Mail - URGENT: MTF for Energy IEE no cost time extension

Cell phone: 1.571.216.7243

E-mail: abarannik@usaid .gov

USAID Environmental Compliance Database: https://ecd.usaid.gov/

LAND I URBAN & https://www.climate links.org/

il.i.i. Please consider the environment before printing this email

THIS E-MAIL IS UNCLASSIFIED AS DEFINED BY E.0.12958

https://mail.google.com/mail/u/0?ik=915c08a037 &view=pt&search=all&permmsgidaamsg-f%3A 1620214696975100412&dsqt=1 &simpl=msg-f%3A 1620.. . 3/3