GOVERNMENT OF WEST BENGALPersonnel & Administrative Reforms department

Administrative Reforms Cell)`NABANNA'

325, Sarat chatterjee RoadHowrah-711102

Memo No . 1275 / PAR(AR) /0 /3M-23/2014 dated 13th November,2014

ORDER

The adoption of the provisions of "self- attestation" in lieu of "attestation by gazettedofficers and others" and "self- declaration" in lieu of "affidavit" has been underconsideration of the state government for some time.

2. After careful consideration, the Governor is pleased to order adoption of "self-

attestation" and "self- declaration" in the following manner:

A. Relatine to replacement of Attestation by Gazetted officers & Others:

Presently, applicants seeking admission in educational institutions , employment ingovernment departments and certificates, licences, services etc from any Authority, arerequired to submit the copies of documents , credentials etc attested by the gazettedofficers and others. Henceforth, attestation by gazetted officers and others shall bereplaced by self- attestation in the following manner.

i) The departments which have already identified the activities for which "Self-Attestation" shall be allowed in lieu of "Attestation by Gazetted Officers & others" asmentioned in Annexure-1 , shall issue suitable administrative orders in this regard by30th November, 2014 and arrange for wide and adequate publicity,

ii) The departments shall modify their existing procedures & forms incorporating thereinthe Self- Declaration Format, mentioned in Annexure-IV, within 30th November, 2014,so that the dispensation becomes fully operational positively within 1" December, 2014.

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B. Relating to replacement of Affidavit:

Henceforth, "Affidavits" shall be replaced by "Self- Declarations" in the followingmanner.

i) The departments which have already identified the activities for which`Affidavits' may be replaced by `Self-Declaration', mentioned in Annexure-II , shall issue suitable administrative orders in this regard by 30th November,2014 and arrange for wide and adequate publicity.

ii) The Departments shall modify their existing procedures & forms incorporatingtherein the Self- Declaration Format, mentioned in Annexure-IV, within 30November, 2014, so that the dispensation becomes fully operational positivelywithin l St December, 2014.

C. Relating to Replacement of `Affidavit' and `Attestation by Gazetted Officers' inrespect of certain entilements of the State Government employees

In the existing system, state government employees are required to submit affidavits /attested copies of documents for getting their entitlements e.g., GPF, Medical Benefitsunder W .B Health Scheme , Pension etc . Henceforth, `Affidavit' and `Attestation' byGazetted Officers and others shall be substituted by Self Declaration and Self -Attestation respectively in respect of the entitlements mentioned in Annexure -III in thefollowing manner.

i) The Finance Department shall issue administrative orders in this regard by 30thNovember, 2014 and arrange for wide and adequate publicity.

ii) The Finance Department shall modify their existing procedures & forms incorporatingtherein the Self- Declaration Format, mentioned in Annexure-IV, within 30November, 2014, so that the dispensation becomes fully operational positively within lStDecember, 2014.

D. The substitution of `Affidavit' and `Attestation' by `Self-Declaration' and `Self-Attestation' respectively, shall be a continuous process in public interest. The list ofactivities for such substitutions shall be periodically updated by the respectivedepartments and submitted to the P& AR Department for prior approval by theCompetent Authority.

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E. The system of filing of Affidavit in Court Cases shall , however, continue until the

relevant laws / rules in this regard are amended.

By order of the Governor,Sd/-

Sanjay Mitra,Chief Secretary to the

Government of West Bengal

Enclosures : Annexure ( I-IV)

Memo No1275 /1/ PAR(AR) /0 /3M-23/2014 dated 13th November, 2014

Copy forwarded for information and necessary action to:

1. The Secretary to the Government of India, Department of Administrative reforms, PG

& Pensions , Sardar Patel Bhavan, Sansad Marg, New Delhi- 110001

2. The Additional Chief Secretary / Principal Secretary / Secretary,

................................................................................. Department

3. The Chairman , West Bengal Public Service Commission,

4. The Chairman, West Bengal Staff Selection Commission

5. The Commissioner. .............................................Division

6. The District Magistrate ,( All) .......................................District

7. The Sub- Divisional Officers ( All) ....................Sub-Division

8. The Block development Officers ( All ) .......................Block

9. All Universities / Colleges (through the Principal Secretary , Higher Education

Department) ............................................................. University / College

10. All Schools ( through the Secretary , School Education Department)

................................................................... School

Manoj Kumar AgarwalPrincipal Secretary to theGovernment of west Bengal

ANNEXURE-I

ILLUSTRATIVE LIST OF ACTIVITIES FOR WHICH SELF-ATTESTATION ISALLOWED DISPENSING WITH ATTESTATION BY GAZETTED OFFICERS ANDOTHERS

SI.No. Name of Services Name of the Department1 Documents required for admission of students School Education Department

in Primary, Secondary and Higher Secondarylevel.

2 School Education DepartmentDocuments required for MigrationCertificate in Secondary and HigherSecondary level.

3 Documents required for correction of School Education DepartmentCertificate/Mark Sheet/Admit Card atSecondary and Higher Secondary level.

4 Documents required for issuance of duplicate School Education DepartmentCertificate/Mark Sheet/Admit Card atSecondary and Higher Secondary level.

5 Documents required to be submitted with the School Education Departmentapplication by candidates for competitiverecruitment examination of teaching and non-teaching staff of schools conducted by WestBengal School Service Commission/WestBengal Board of Primary Education/DistrictPrimary School Council.

6 Documents required for Educational Urban Development DepartmentQualification, Birth Certificate, DeathCertificate, Residential Proof and Identityproof at the time of appointment to the officeof K.I.T

7 Documents required during transfer of Urban Development DepartmentProperty, Land, Flat etc. of K.I.T e.g IdentityProof, Residential Proof, Death Certificate,Legal Heir Certificate, Succession Certificate

8 Documents required to be submitted with the Department of Women and Childapplication for jobs /engagement of workers Development& Social Welfare/helpers in Anganwari Centres

9 Proof of address for application for new Transport Departmentre g istration

10 Proof of address for application for change of Transport Departmentaddress

11 Proof of address for application for Driving Transport DepartmentLicence

1

12 Copy of Pan Card (while applying for Transport Departmentregistration and transfer of ownershi p)

13 Copy of Trade Licence (while applying for Transport Departmenttrade certificates)

14 Copy of I T clearance certificate ( while Transport Departmenta 1 in for trade certificates)

15 Copies of Title deed, Site Plan, Sanctioned Housing departmentbuilding Plan, along with Form-A under WBApartment Ownership Act, 1972

16 Copies of Title deed along with Form-C Housing departmentunder WB Apartment Ownership Act, 1972Copy of document on Ownership of the land Forest Department

17 for permission for timber-harvesting in non-forest areas.Documents to be submitted with the Municipal Affairs Department

18 application for issuance of Birth CertificateDocuments to be submitted with the Municipal Affairs Department

19 application for issuance of Death CertificateDocuments to be submitted with the Municipal Affairs Department

20 application for issuance of CremationCertificate at Burning Ghat

21 Documents to be submitted with the Municipal Affairs Departmentapplication for issuance of Trade Licence

22 Documents to be submitted with the Municipal Affairs Departmentapplication for correction of records for Birthand Death

2

ANNEXURE-II

LIST OF ACTIVITIES FOR WHICH SELF-DECLARATION IS ALLOWEDDISPENSING WITH THE REQUIREMENT OF AFFIDAVIT

SI.No. Name of Services Name of the Department1 Issuance of duplicate School Education Department

Certificate/Marksheet/Admit Card atSecondary/Higher Secondary level.

2 Submission on information regarding family Minority Affairs & Madrashaincome in case of Scholarship Schemes . Education Department

3 Submission of application praying for Urban Developmentbecoming a member of Apartment Owner's DepartmentAssociation or a registered Institutional Bodyor Co-Operative Housing Society .

4 Submission of information on income to Urban Developmentcategorise the intending allottees of DepartmentApartments/Flats under HIG/MIG/LIGcategories for KMDA & WBHB

5 Submission of information on possession of Urban Developmentland, flat etc within Kolkata Metropolitan DepartmentArea.

6 Notarised affidavit submitted to GM, DIC by Micro, Small, and Mediumthe applicant for incentive. Enterprises & Textiles

Department7 Agreement bond submitted to GM, DIC by the Micro, Small, and Medium

applicant for disbursement of incentive under Enterprises & TextilesWBIS 2013. Department

8 Certificate from Bank /Financial Institution Micro, Small, and Mediumsubmitted to GM ,DIC by the applicant for Enterprises & Textilesinterest subsidy on term loan, provided online Departmentbank Statement / Certificate are available

9 Certificate of the Chartered Accountant Micro, Small, and Mediumsubmitted to GM, DIC by the applicant for Enterprises & Textilescapital investment subsidy DEpartment

10 Notarised Affidavit in respect of SL.No.s 13 Tourism Departmentand 14 of Annexure-A of the application formfor recognition as approved Tour Operator /Travel Agent

11 Receiving documents from different Sports Departmentorganizations, clubs etc. while grantingfinancial assistance to them.

12 Receiving applications from meritorious sports Sports Departmentpersons for inclusion of their names in theexempted category of 100 Point Roster ofappointment.

1

13

1415

16.

17

18

19

20

Affidavit filed before an Executive Magistrate/Judicial Magistrate for becoming member ofHousing Co-operative societiesGranting N O C to the Complex Project.Granting permission for erection of temporarystructures of large sizeAffidavits in support of legal heirship inprayers for transfer of lease rights in respect offlats, plots of land.Affidavits in support of eligibility criterion ofnot havin any WBHB flat in earlier occasionApplication for duplicate registrationcertificate, tax token, driving licence an dpermit.Application for Input Distribution scheme forFishermen and farmersPermission for conversion of wheat into Attaby Flour Mill/ Chakki Mill

Co- operation Department

Fire & Emergency ServicesDo

Housing Department

Housing Department

Housing Department

Sunderban Affairs Department

Food & Supplies Department

2

ANNEXURE-III

LIST OF ACTIVITIES FOR WHICH SELF-ATTESTATION/ SELF DECLARATIONIS ALLOWED DISPENSING WITH ATTESTATION BY GAZETTED OFFICERS /

REQUIREMENT OF AFFIDAVIT

Sl. No. Name of Services Name of the Department

1 Documents required for Refundable advance/Non Finance Department

Refundable advance/Final withdrawal from GPF2 a) Documents relating to Legal heir(s) in case Finance Department

of family pension/Group Insurance/DeathGratuity / Leave encashment due to death ofthe employee in case nomination has notbeen done.

b) Non-marriage certificate/Non-employmentcertificate for grant of family pension due todeath of the employee.

3 a) Life Certificate for pensioners/Family Finance Departmentpensioners to be submitted before PensionDisbursing Authority/Branch Manager ofpension disbursing Bank,

b) Certificate/Bond for drawal of pensionarrears.

4 Documents required in case of loss of original Finance Departmentvouchers in connection with reimbursement ofadmissible medical expenses.

5 Appointment on Compassionate ground: Finance Departmenta) Information regarding monthly income

from moveable/immoveable properties ofthe dependants.

b) . No-objection Certificate by other eligibledependants for appointment of onedependant.

c) Undertaking by the applicant dependant asto maintenance of other family members.

Sd/-

(H.K.Dwivedi)

Principal Secretary , Finance Department.

ANNEXURE-IV

Self-Declaration Format

Space for Photograph

Son / Daughter of Shri ..........................................age................years,

resident of ..........................................................in the District of ....................., West Bengal,

do hereby declare that the information given above and in the enclosed documents is true to

the best of my knowledge and belief and nothing has been concealed therein. I am well aware

of the fact that if the information given by me is proved false / not true at any point of time, I

will have to face punishment as per any provision of Law for the time being in force as well

as the benefit availed of by me or the benefit accrued to me shall be summarily cancelled.

Date:

Signature of the Applicant:

Place :

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