member committee 0708 (repaired)

8/7/2019 Member Committee 0708 (Repaired)

1/17

AIESEC IasiAIESEC in Romania

DearCandidate,Welcome to your Application QuestionnaireBefore starting to fill it in, there are some good things to know, so that your questionnaire

reveals the best of you!

Please read thoroughly the application

booklet to see how the Job Descriptions can help

you in the application.

This questionnaire should look just like you,

and it should reflect you! Therefore, we encourage

you to use visuals and graphics or any other means,

if you consider necessary.

Being able to say valuable things in simple

words is always appreciated. Writing more does not

necessarily make your application better.

When you fill in the questionnaire, identify

yourself with the reader: would you like what you

read?

We are expecting pdf format files and not

word documents, for easier lecture, les disk space

and visually more appropriate.

Your complete application must be no more

than 20 pages long, Arial 10, spacing 1 .

Please conclude your application with a 1

page summary complied of the most important part

and messages of your questionnaire.

For any questions regarding the questionnaire, please contact you current LCP o r VPTM.

Application forms must be submitted by December 14th, 23:59, Romanian Time, on myaiesec.net.

Send the link to the full members assembly of AIESEC Iasi.

NO Application Forms will be received after this time, regardless the reasons !

Good Luck!


2/17


3/17


Responsible of

overnment onExternal Assessment;Responsible on many tasksbeginning with updating the panelby improving STR image andending with implementing Pecha

Kucha in the department.

promoting

S Project

creating and developingStrategic

ap

with the j ity k all;l anaged to finish all the tasks indeadline and implemented PechaKucha at weekly meetings andorgani

med a

n jmeeting;

Open discussions,j reated, but still needsimplementation;

Member of ICX-Involved in the Reception Part

o

participated on different

trainings: the most powerful wasabout IXPQS with Felipe;

Organi ing individuals meetings withthe trainee/sOrgani ing chill out nights for thetrainees

C International Promo onIASHINGT

N

y Promoting the conference atan international level;

y Diversify the onlinecommunications channels

y Reaching +

visitors on

the site per day;

y

foreign delegates

I promoted the conference throughthe platform all over the world in every

.I promoted in

different languages;I reached especially in the last twomonths;Approximately foreign delegatesfrom 15 countries;

z CVP z GX on Meet theGermans

y Selection of 5-7 members onExchange

y Preparation

y Realisation

Selected 5 members;Induction phase;

Co{

trainer in AIESEC TrainersTeam

Participating to TTT | ;

LeadershipRole

Coordinating SustainabilityEducation Program 2010

- 1} ~

participants who wereeffectively present at the trainings;

- 6 Os- trainees

eXchange - -

WorkingAbroad

- -

My3 areas in AIESECin which I am the most e

perienced in


4/17

AIESE

Iasi

Area Myroleandexperienceowwouldthisbenefit inthe E

?

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LanguageproficiencyMy languagesand levels (native/ excellent/ good/basic)

Language

riting Reading Understanding

English Excellent Excellent Excellent

French basic good good

Spanish good good good

Portuguese basic good good

Arabic basic basic basic

onferences

hich local, national and international conferencesthatarerelevantforthepositiondid I runfor? Specify myrole:delegate, O

, facilitator, chair).

onference

ate Place/

ountry Yourrole

RTS November

8

urau Delegate

NPS November

8Amara Delegate

TTX March

Slanic

Moldova

Delegate

LPM1February

SlanicMoldova Delegate

LPM2 April 2009 Slanic

Moldova

Delegate

LMS August2009 Sucevita Delegate/Facilitator

RTS November2009

ran Delegate

NPS(LDS) November2009

Amara Delegate

SPRINCO Frebruary2010

aileTusnad Delegate

LPM June2010

icaz Delegate

RYLF November2010 ucuresti Delegate

Achievements1.

hatareyourfive mainachievements inAIESECsofar? (Indifferentareassuchascoaching, LCdevelopment, increasing

ualityand

ualityofexchange, etc)?

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5/17

AIESEC Iasi

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2.

hichareyourfive mainachievementsoutsideAIESECsofar?

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1.

hydidyoudecidetorunfortheAlumni ResponsibleofAIESEC Iasi?

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2.

hich isthethingyouconsidertobeyourpersonal challenge inthepositionoftheAlumni Responsible?

hy?

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hatarethepersons/ eventsthat inspiredyoutorunforAlumni Responsibleandwhy?

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hat isthepersonal achievementthatyouwanttoaccomplishuntil theendofyourterm?

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C. MyMotivation


6/17

AIESEC Iasi

1. PleasestatewhataretheAIESEC Iasi organizational objectivesandcommentontheirachievementratefor10-11term.

i

t

t

i

92. 8 %

i

:

X+L 15 / 20-

l

f 20 t

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lt

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X 8 / 50- mat

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and

alizati

n

f

ared M

EP,

rought AIESEC Romaniaa

0 % growth.

X ICX 23 / 31 uccessful ICX PB

Xs

L 65 / 91 -12

membersapplied for1 leadershippositionwhichreveals that therewere

8membersappl

ing for54 available Leadershipopportunitiesoutlining the fact that still existsa lowself- confidence.

Mb 160 / 121-verall retentionratewas

4.4 % before Autumn Recruitment.

2. Pleasedescribeourcurrentorganizational culture.owdoyouenvision it inthefuture

period?

henanal

zingourorganizational culture, it is important toclearl

show thestrategicdirection

which isdefinitel

performance in termsoforganisational objectives. Practicall

, this isawayofrevealing thehealthof theorganization , asuitableexamplebeingthe Excellence Awardat RYL

. As

anegativeeffect, weoften forget about oneof AIESEC International values Enjoyingparticipation-which iscrucial indefiningourexperiencenot onlyasan AIESEC Iasi member, but alsoasastudent.

AIESEC asanorganizationhasastrongandpowerful culturewhich isclearlystated in AIESEC

ay,that iswhy theroleof theorganization is to transform thevaluesandbelievesof theirmembers inconvictions inordertohaveapositive impact in thesociety.

3. Please makea S

OTanalysisonthesustainabilityofourrelationshipwiththeAlumni ofAIESEC Iasi. State minimum 5 ideasforeachofthecriteria.

Strengths

eaknesses

Active financial contribution in IC

Partnershipsonpreparationprograms fortopandmiddlemanagement

AAAI

not orientedon thealumni external

perspective

not beingresource investigators

no transparency in infrastructuremanagement

Opportunities Threats

RxR system

Expertiseongrantswritingand financialmanagement

not taking intoconsideration theiradvice

badaccount management LC-Alumni

D. eneral uestions


7/17


4. State our projects and their success rate. Comment on each of them, according to the keyfactors that had an impact on the projects and the overall contribution to the growth of our LC.

Project Success Rate

verall Contribution

SEP 12 % Fulfilling their objectives and

overachieving them due to astrong PR campaign andfinancial support from RoyalBank of Scotland;

Grow 0.9

% There were sufficient numbersof applicants and trainees;

5

`clock TIE

% Insufficiency of corporate andmedia partners;

LPM

% Sufficient numbers ofdelegates, only 11 fullmembers;

IASHINGT

N 41 % The main problem was thenumber of delegates, out of 15

only came 5

. Because of thatthe other objectives such asnumber of speakers had todecrease.

IK 100 %!

anaged to present a goodcase practice to the localcommittee.

Grow 93 % There were insufficient numberof applicants;

Spring Recruitment2 % , only a few members in the O

"

worked for the recruitment andthe planning was not effectivelyfollowed.

5. Briefly analyze the relationship with our main stakeholders and state 3#

5recommendations for creating a significant improvement.

I will analyze our relationship with the STKH by identifying the things we have so far, the problemsencountered , only after this being able to give the proper recommendations.


8/17


Main STKH Identified problems Recommendations

@ members

$

ack of responsibility,only

%

6 full mb incomparison with last

year&

36'

;

15 mb have taken bothX and

$

opportunities;

Promoting theimportancy of being afull member in AIESE

(

Iasi;

) ore focus ondeveloping a X+

0

culture by revealing aqualitative experiencefor both;

Alumni not involving them in

the1

2

developmentbeing useful only whenthere are urgent needs;

lack of transparency on

the 12

activities

2

ustomer2

are andDelight Strategy;

A change of attitude inthe relation

1

2

- Alumni3

more opportunities forthe alumni

4

5 apitali6

ing more ontheir experiencepromoting them in the7 5

;

8 oaching for the Top9

anagement and9

iddle9

anagement;

Companies Insufficient know-howon selling

@XP;

Improving the account

management;

A

ot being permanentlyconnected with the

external environment;

Preparation for the newand old members fromER Department;

B onstantly being activethrough at least threemeetings as an accountmanager;

Students C

ot focusing on theirneeds;

D

ack of visibilityE

Autumn Recruitmenthad

F

71 applicants out

ofG H H

I

a more realisticapproach through acompetitiveassessment;

Recruitment Campaignswith a stronger impact

on students;

NGP

s In terms of visibility, we

improved a lot, but weare still very foscusedon internal activities;

An external positioningplan in

Q ROs;

Participating moreactively in theiractivities;


9/17


S. Please e

T

plain what you understand by Full AIESEC XP direction. Realize a SWU

T analysison implementing it.

What`s the impact that AIESEV

brings in society? W Its members, that is why I consider fullAIESE

V

XP essential.

Strengths Weaknesses

International alignment

Focus on product leadership

A more relevant and qualitative XP

accelerated experienceX

1 year X+Y

focus only on AIESE a members

our PBOXs at the current moment arenot so marketable

b

pportunities Threats

a stronger collaboration with the cd

O`s

e f

11g

volunteering year

h

redits for Exchange

Increasing number of DT opportunitieson the platform

Economical crisis

Work and Travel

Bologna system accelerated fullAIESE

i

XP it`s possible that a membercouldn`t have a relevant experience

p. What is the connection between AIESEC 2015 Midterm Ambition and the direction of

AIESEC Iasiq

What are the differences and similarities of these two, on the long runq

Engage and develop every young person in the world.

In terms of connection between AIESEr

s t

15u

idterm Ambition and AIESEr

IASi is:

Engage and develop every member in thev

r

. So this means that our direction is focused on thedevelopment of every AIESE

r

member, so in order to reach as soon as possible theu

idtermAmbition we should focus on recruitments campaigns, every year offering more and more integratedexperiences.

w. Please state 5 means to capitalize on Alumni contribution in our LC.

a.r

onsultancy/ coaching for EB, Or

Ps and middle management through

b.u

entoring forx

IS members by providing them successful stories and role models;

c. Know- howy

hard skills

by organising trainings/ workshop/ webinars;

d. Raising corporate T

s in alumni companies.

e.

TF career development and external consultancy by facilitating the connection betweenalumni and

TF members;


10/17

AIESEC Iasi

9. Identify3 mainkeytrendsshapingourexternal environmentandpleasedoexplainbrieflythe influencethatthesetrendshave/will haveontheAIESEC Iasiscontribution, structure,processes.

Financial Crisis - During thepast twoyears it contributed to the failureofa lot ofbusinesses,declinesinconsumerwealth, substantial financial commitments incurredbygovernmentsandasignificant declineineconomicactivity. It canbeobserved that it affected thesustainabilityof@ Iasi projectsandasaconsequence theywerecut orpostponed forothermorebeneficialperiods. It isclearly that, in thenext

yearorevenyears, theeffectswill remain thesameso ithas tobedonean effectiveresourcesallocation togetherwithcost -cutting.

hedesigningandplanningphaseswill beofutmost importance in

attainingsustainability.

ologna System-

he implementationof the Bologna Systemand the introductionof Erasmusscholarshipwasareal threat inwhat regards the Exchangepart, because it has thesamerootsAIESEChad in1948 when it was foundedparticularized incultural exchanges.

verthe last 4 weeks AIESEC has

met with themandwill nowbemoving forwardwithahistoricpartnershipwhichwill bringnumerousbenefits forboth AIESEC and Erasmus. Essentially AIESEC will be lookingat ways inwhich tobepossible toshareresourcesandhaveaccess toa largerstudentanduniversitypresenceacross Europe.

eingpartofE.U. Romaniaasastate from the European Unionhasagreat scaleofopportunitieswhichareaffecting AIESEC Iasi inapositiveway.

hesimple fact thatvisawereeliminatedamong E.U.

stateshasagreat impact facilitating the incomingof trainees in Iasi andRomania. Also, therearea lot og

grantsavailableofferedby E.U..

1.

hat istheroleoftheAlumni Responsible inAIESEC Iasi andhowdoyousee itscontributiontotheoverall organizational goals?

Clearly, theroleof the Alumni Responsible is tomanageandmaintainagoodrelationshipbetweenLC- Alumni andviceversa, but wehave to take intoconsideration the fact that this isnot enough.

Strategicallyspeaking, an Alumni Responsible is theperson that identifies the internal needsandfacilitates theexternal solutionsbypromoting them in theLC.

2. DescribeeachAlumni Responsibleprocess inyourownwordsandexplaintoanewmemberhowtheseareconnected.

LCofAIESEC Iasi Alumni & AAAI

E. Functional uestions

Alumni

Responsible

Internal

environment

External

environment


11/17


3. How the Alumni Responsible does interact with the other departments

State 3 specificactivities involving each pair of departments.

ICX Department

y Trainingson the processes of I X;

y

orporate T

s in Alumni companies;

Finance Departmenty knowhow on financial managemnet and grants

y

%

ampaign

y 3 ampaign

yDonations

ER Department y feedback on product sheets;

y contacts & recommandations for different partners

Project Department y Involving them actively in the assessment process;

y Feedback on the projects design and status;

y OGX Department y Opportunities of exchange for the alumni under 3 ;

y Promoting tools available on the platform;

y

Communications Department y Involving Alumni in external events

y Recruitments campaigns

y

Talent Management Department y feedback on

R systems, leadership development. and coaching processes;

y

TF- connecting mb with the alumni through different programs of training, social events,

y Involving alumni in the recruitment processes.

4. On what kind of events do you think that you should focus in the ne

t year

I. Social events/ Informal activities

II. BOA Alumni/ BOA Companies

III. AIESEC Iasi anniversary

Event of alumnization


12/17

AIESEC Iasi

5.owareyouplanningto involveAlumni intheLCsactivities?

6.

owdoyouseetherelationshipbetweenAlumni andthe membersofAIESEC Iasi?

hat

areyouplanningtododuringyourterm?

Nowadays therelationshipbetween Alumni and themembersof AIESEC Iasi isnot aclosedone, dueto the fact that theirinvolvement in the Recruitment processeswasslightlynoticeable. Moreover,taking intoconsideration that therewerenoalumni at R

S 2010 , it isverydifficult forthenewmembers tounderstandandbeawareof theirimportance in the LCsactivities. Also, there isareluctancebetweenmembersand Alumni and Alumni-LC basedon the lackof informationandopportunitiesofnetworkingonbothsides.

irstly, I would like tochange theattituderegarding Alumni bypromoting them in the LC showing @memberswhichare theconcretebenefits theyhaveandalsopresenting Alumni abunchofopportunities targetedongenerationsneeds.

Secondly, I would like toestablishapermanent connectionbetween LC and Alumni bydevelopingand implementingan information flowmanagement through theexistent communicationschannels.

Last but not least, I would focusonhavingapermanent updatingon Alumni databasewhich isanessential instrument forimplementingaquarterlyplanof Alumni Involvement.

7.j

ivetwoexamplesofgoodcasepractices (national and international)regardingAlumniResponsibleactivities. Makea S

k

OTanalysisfortheRecruitmentprocessesused in2009andonefor2010 (bothautumnandspring).

AIESEClucharest- theroleoftheAlumni Relations Managerwasonlytofacilitateand

organizedifferentkindofevents, becauseeverydepartmenthavealreadyhadclosedrelationswithgroupsofalumni dependingontheirexpertise.

- Theeventofalumnization isa mini-projectforthenew members inthe inductionphase inordertoeasethem thenetworkingand updatetheAlumni ofAIESECl ucharestwiththelatest informationabouttheorganization.

- Alumni Talks- anevent inwhichtheyhavediscussionsregardingdifferentthemesandhowcanAIESEChavean impact;

-m

n

TFtogether- aneventwhichpurpose istoconnectthemn

TF memberswiththealumniandhave360feedback.

Conferences

Ro

S

LMS

LPM

Meetings

LCM

Department'smeetings

Ment

ring

C

aching

Trainings

Hardskills/Expertiseneeded

in @ IS

A

- preparati

nprograms;

Exchange

GX- pportunities

fexchange f

rtheAlumni under

0.

ICX-

rporate

N's in Alumni

mpanies.


13/17


- Alumni Playground an event dedicated to informal activities between alumni andmembers;

AIESEC Brasovz

Alumni Relations Manager is the person who succeded in transmitting usefulinformation on both sides.

- Remember Nightz

an event in which alumni shared their e{

perience by reconnecting;

- Formal meetings between EB and Alumni on strategic matters;

- Informal meetings based on successful stories;

AIESEC Latvia Alumni Mentorship Program

- active involvement in TM processes;

|

. Make a SWOT analysis for the relationship that we had with the Alumni so far.

Strengths Weaknesses

- AAAI

- Board of Advisors;

- BOA Finance

- Active participation of a certaingroup of alumni;

- Fund raising for IC;

- Established some partnershipswith alumni

}

Eduromz

as aneducational partner)

- A decrease in the involvement ofthe elder generations;

- Only 10% of the youngergenerations are involved in theactivities;

- There is a low financial support;

- Lack of information about the LCsactivities;

- No reporting of the results of thefeedback processes;

Opportunities Threats

- H4TF involving them in carrer and

ledership development.

- R{

R System

- Customer Care and Delight Strategy

- The AAAI site is currently not

working;

- Misunderstanding of the directionand strategy of AIESEC Iasi;

- Incapacity of the Alumni Responsible

to transmit the information properly;

-


14/17


9. Please state 5 recommendations that you shall enforce, regarding the informalevents/activities where we will involve Alumni and the LC.

A. Focus on informal activities such as cultural nights, basketball and footballchampionships;

B. Organizing and implementing old events which had a tremendous success;

C. Promoting role models in LCMs by easing mentorship for the members;

D. Focus on successful life stories;

E. Focus on dfferent informal strategies on promoting alumni

10. How do you see the Alumni Responsible involvement in supporting the financialsustainability of the LC on the 11

~

12 term

State at least 2 specific actions to be taken.

Implementing a competition at a local level in which every alumni is being recogni

ed forhis/her contribution;

Implementing a RxR system offered by alumni;

Assuring transparency in terms of infrastructural needs in the office;

Know- how on grants writing;

11. What will be the relationship between the Alumni AIESEC Iasi and AIESEC Suceava

Taking into consideration what happened with AIESE

Ploiesti after one year they were opened byAIESE

Bucharest it is a bad case practice for our relation with AIESE

Suceava.

A close relationship with them for the next years at least until they become a full member in AIESE

Romania is the best solution in order to create a stable involvement plan with our alumni.

12. Please outline 5 activities for members in the H4TF stage. How do you see the Alumniinvolvement

-

onnecting

TF members at a national level by applying

P of other

s;

- promoting opportunities for

TF members such as the possibility to be involved in AAAIsactivities and J

I.

- trainings/ workshops on career development in collaboration with our educational partnerEdurom;

- Assuring that they complete a professional 36

feedback exactly it is done in a company.

Example: KP

-

TF events;


15/17


13. Please outline how do you see your involvement in the preparation of the localconferences

Of course, regarding the relationship with the Alumni.

LPM

involvement in the assessment and giving feedback on the design of the newprojects

e

ternal solutions for the older ones in order to be improved and have ahigher success rate.

LMS creating an Alumni Playground in which they interact with @ mb;

RTS

sharing their life stories and e

perience in an Alumni night, delivering trainingson hard skills , especially in the old members track;

TTX

e

change opportunities and possibilities of networking with other alumni;

14. Please describe the steps to make the event where we celebrate the new Alumni. How doyou see this event

As far as I am concerned, I envision this event as a combination of Proud Alumni of AIESE

Iasiand an AIESE

s anniversary event. One strong argument is based on the external impact of such an

event which can be relevant on both sides

and Alumni .

15. What do you consider to be the most important responsibilities for the AlumniResponsible for the 11

12 term

Please name 5 of them.

ommunicates continuously with the alumni and keeps them informed about news and

updates concerning the

, through all available communication channels

alumni mailing

list, monthly alumni newsletter, alumni wiki on myaiesec.net

.

ommunicates continuously with the

P concerning the alumni reality and strategies

Asks for feedback from the alumni regarding the AIESE

activities and centrali

es the

results transmitting them to alumni;

Organi

es Alumni Events and other events in which the alumni are involvedProud Alumni

of AIESE

Iasi,

, conferences etc.

.

Offering and promoting opportunities for the alumni by outlining concrete benefits for them,

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Assu

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es u ces

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PA


16/17

AIESEC Iasi

1. Ifyouaretothinkatyourspecial strengthsthatnobodycanequal youwithinateam,whichcouldtheybe?

As faras I amconcerned, I havealwaysbeenmotivatedbymypersonal S.

.E.P.( simplicity, timetoaction, enthusiasmandpassion) oneofmy @ valuesbeing-Striving forexcellence. I considermyself

an implementerthat ispermanentlywilling to improveandmakeadifferencedreamingandhoping tobeachangeagent.

2. Pleasedescribeyour3 mainskillsthatcouldrepresentasubstantial benefitforthe2011-2012term oftheAlumni Responsible.

Motivatingskills thecapacityof identifying theright attitudeswhichenableme tomotivateandcommit people ina teamorproject.Analyzingskills- knowhow toeffectivelyanalyzeproblemsandsolve them findingalternativeswhen

needed.Communicationskills- Ivebeenparticipating in lotsofeventsregardingpublicpoliciesand legislativedebates inwhich Ivedemonstrated that adiplomaticattitude isessential innegotiationprocedures.

3.

hat isthequalityyouappreciatethe mostatthepeopleyouworkwith?

Personally, the thing I most appreciateat thepeople I amworkingwith isacombinationofinvolvement, enthusiasm, creativityandefficiency.

.

hat isthebiggestchallengeyouhavefaced inAIESECsofarandhowdidyoupass it?

Definitely, mybiggest challengewasbeingpart of IASHING

N

C in 2009 andsucceeding in

passing theconferences incident withdiplomacyandgreat skillsofworkingunderpressure.

5. Canyoutell usonethingthatyouvedone inyourlifeandyouare mostproudof?

hy isthat?

It isdefinitelyhaving joined AIESEC Iasi, havingworkedat IASHING

N 2009 project and

coordinated Sustainability Education Program in 2010. It isagreat honorfeeling that youhadacontribution increating lifelongexperienceswhicharenot easily forgettableand that after5monthsof

work insteadofa teamof

people, thereare

friends.

6. Please illustrateyourpersonal visiononyourlife.

he intuitivemind isasacredgift and therational mind isa faithful servant.ehavecreateda

society that honors theservant andhas forgotten thegift. (Albert Einstein)I considerthat apersonwithvaluesandprincipleshas tobealwaysawareof thecontributionhe/shehadinpeoples livesmakinguseof this forapositivechangeandnot manipulating them.

7.owdoyouseeyourwork inAIESECthisyearwill guideyoutoachieveyourvision?

I will categoricallywant tohavean impact andbringmycontribution in the LC development and @members lives, alwaysbeingproud tobe in the team.

Pleaseprovide1pageofsummaryofyourapplication, containingthe most importantand

relevant messagesofyourapplication.

I definitelyconsiderthat mypersonal challengewill be tohaveanactive implementationofall theplannedactivitiesby focusingonalumnisneeds. I believe that it is truly important tocorrectly transmit thepropermessageonbothsides inordertocollaborateefficientlyandbuildstrongrelations.

F. Personal uestions

G. Summary


17/17

As far as I am concerned, I have always been motivated by my personal S.T.E.P.

simplicity, timeto action, enthusiasm and passion

one of my

values being -Striving for excellence. I consider myselfan implementer that is permanently willing to improve and make a difference dreaming and hoping to be achange agent.

As a first action, I would like to change the attitude regarding Alumni by promoting them in the

showing

members which are the concrete benefits they have and also presenting Alumni a bunch of

opportunities targeted on generations needs.

As a second step, I would focus on having a permanent updating on Alumni database which is anessential instrument for implementing a quarterly plan of Alumni Involvement.

In conclusion, basically an Alumni Responsible is the person that identifies the internal needs andfacilitates the external solutions by promoting them in the

.The intuitive mind is a sacred gift and the rational mind is a faithful servant. We have created a

society that honors the servant and has forgotten the gift.

Albert Einstein

member committee 0708 (repaired)

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