meeting notice date: january 11, 2018 to: library...

MEETING NOTICE DATE: January 11, 2018 TO: Library Board, Mayor, City Clerk, City Attorney FROM: Pat Leach, Library Director SUBJECT: Library Board Meeting DATE AND PLACE OF MEETING: Tuesday, January 16, 2018 Bennett Martin Public Library 136 S. 14th Street STARTING TIME OF MEETING: 8:00 a.m. CHAIRMAN OF MEETING: Herb Friedman, President PURPOSE OF MEETING: Monthly Board Meeting ______________________________________________________________________

AGENDA

1. Call to Order and Announcement of Posting of Open Meetings Law 2. Approval of Agenda* 3. Public Comment on Agenda Items 4. Approval of December 19, 2017, Library Board Meeting Minutes* 5. Standing Committee Reports

a. Committee on Administration i. Approval of Revised Library Rules* ii. Approval of Revised Behavior Policy* iii. Approval of Revised Fee Schedule* iv. Affirmation of Closing Policy* v. Approval of Recommendation for County Liaison to Library Board*

b. Committee on Buildings & Grounds c. Committee on Finance

i. Report on and Approval of Recap of December 2017 Expenditures* 6. Special Committee Reports

a. Central Library b. Foundation Board Executive Director

7. Old Business 8. New Business 9. President’s Report 10. Library Director’s Report 11. Public Comment - Anyone wishing to address the board on a matter not on this agenda

may do so at this time. 12. Closed Session to Discuss Real Estate Negotiations for Central Library.

*Action Item Proposed agenda kept continually current and available for inspection at the Administrative Office of the Bennett Martin Public Library. The Board shall have the right to modify the agenda at said public meeting when convened. Open Meetings Law of the State of Nebraska posted in meeting room. Accommodation Notice: The City of Lincoln complies with Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973 guidelines. Ensuring the public’s access to and participation in public meetings is a priority for the City of Lincoln. In the event you are in need of a reasonable accommodation in order to attend or participate in a public meeting conducted by the City of Lincoln, please contact the Director of Equity and Diversity, Lincoln Commission on Human Rights, at 402-441-7624 as soon as possible before the scheduled meeting date in order to make your request.

LIBRARY BOARD MEETING MINUTES TUESDAY, DECEMBER 19, 2017 BENNETT MARTIN PUBLIC LIBRARY LINCOLN, NEBRASKA

BOARD MEMBERS PRESENT: Donna Marvin, Rhonda Seacrest, Herb Friedman, Martha Florence, Lisa Hale, Lowell Berg, Carol Speicher. Absent: None.

OTHERS PRESENT: Pat Leach, Library Director; Julee Hammer, Assistant Library Director; Barbara Hansen, Administrative Aide; Paul Jones, Accountant; Julie Beno, Bennett Martin Public Library Public Service Coordinator; Katie Murtha, Librarian; Brenda Ealey, Gere Branch Manager; Peter Jorgensen, Virtual Services Manager; Jeff Kirkpatrick, City Attorney; Gail McNair, Foundation for Lincoln City Libraries Executive Director; Herb Schimek, Lillie Larson, Rod Confer, Scott Wieskamp.

CALL TO ORDER AND ANNOUNCEMENT OF POSTING OF OPEN MEETINGS LAW: Friedman called the meeting to order at 8 a.m. announcing the posting of the Open Meetings Law.

APPROVAL OF AGENDA: Friedman requested Item 12. Closed Session, be moved up on the agenda to follow Item 4. Marvin moved to approve the agenda as amended. Second by Berg. Roll Call Vote: Berg, Friedman, Hale, Marvin, Seacrest - aye; Florence, Speicher - absent. Motion carried 5-0.

(Martha Florence arrived at this time.)

PUBLIC COMMENT ON AGENDA ITEMS: None

SCOTT WIESKAMP PRESENTATION: Scott Wieskamp, LPS Director of Operations, was introduced. Wieskamp has been with Lincoln Public Schools for 19 years as Director of Operations and has overseen $750 million worth of construction during that time. Wieskamp shared his experience and expertise noting that he strongly agrees that Lincoln needs a new central library. Among his observations: Reality may mean that you don’t get everything that you want. A budget must be set, priorities identified, and then stick to it. Do not cut yourself short on first time investments. A quality building will save money. You don’t want a building that you will be fixing all the time. A public library is a highly used public facility and you need to take care of it.

CLOSED SESSION: Berg moved the Board go into closed session at 8:33 a.m. to discuss Central Library real estate negotiations. Second by Marvin. Roll Call Vote: Florence, Friedman, Hale, Marvin, Seacrest, Speicher, Berg - aye. Motion carried 7-0.

At 9:07 a.m. Florence moved to return to open session. Second by Marvin. Roll Call Vote: Friedman, Hale, Marvin, Seacrest, Speicher, Berg, Florence - aye. Motion carried 7-0.

APPROVAL OF MINUTES: Berg moved to approve the minutes of the November 21, 2017, Library Board meeting as distributed. Second by Hale. Roll Call Vote: Hale, Marvin, Berg, Florence, Friedman - aye; Seacrest, Speicher - abstain. Motion carried 5-0.

LIBRARY BOARD STANDING COMMITTEE REPORTS:

Committee on Buildings and Grounds - Berg reported that the committee is waiting for the electrical audit information to finalize the update to the Facilities Plan. CIP has been delayed until January 2018 meeting.

Committee on Finance - Speicher presented the Recap of Expenditures for November 2017 listing claims in the amount of $857,700.62 from all funds. Speicher moved to approve the report and payment of all claims. Second by Berg. Roll Call Vote: Marvin, Seacrest, Speicher, Berg, Florence, Friedman, Hale - aye. Motion carried 7-0.

SPECIAL COMMITTEE REPORTS: Foundation for Lincoln City Libraries Executive Director - McNair noted the membership campaign in still underway. Reminders are being mailed to individuals who have not yet renewed. Bookmarks with Wine and E and Book Sale dates for 2018 were distributed.

One Book - One Lincoln - Librarian Katie Murtha reported on the 2017 program. Adding back the community vote for the selected title received a lot of positive response and will be continued. Goals for next year’s program will include more staff involvement with programming and reader’s advisory.

NEW BUSINESS: Foundation Board Member Nominations - The bylaws of the Foundation for Lincoln City Libraries require approval of trustees by the Library Board. Three new members are being proposed - Julie Robinson, Marna Munn, and Herb Schimek. Information about the three individuals was included in the Board’s packet. Seacrest moved to approve the appointment of Robinson, Munn, and Schimek to the Foundation Board. Second by Speicher. Roll Call Vote: Seacrest, Speicher, Berg, Florence, Friedman, Marvin Hale - aye. Motion carried 7-0.

Renewal of Foundation Agreement - Marvin moved to approve the agreement between the Lincoln City Libraries and the Foundation for Lincoln City Libraries outlining mutual responsibilities and understandings of the two organizations. Second by Seacrest. Roll Call Vote: Berg, Florence, Friedman, Hale, Marvin, Seacrest, Speicher - aye. Motion carried 7-0.

Renewal of Book Sale Agreement - Marvin moved to approve the service agreement between City of Lincoln and Foundation for Lincoln City Libraries regarding the annual book sale. Second by Florence. Roll Call Vote: Florence, Friedman, Hale, Marvin, Seacrest, Speicher, Berg - aye. Motion carried 7-0.

Humanities Nebraska Grant Application - Leach reported that a small $2,000 grant from Humanities Nebraska would provide promotional materials and other support for the launch of the Nebraska Authors website in April 2018. This project has been a collaboration between Lincoln City Libraries’ Heritage Room of Nebraska Authors and UNL’s Center for Digital Research in the Humanities. Berg moved to authorize submitting the grant application to Humanities Nebraska. Second by Speicher. Roll Call Vote: Friedman, Hale, Marvin, Seacrest, Speicher, Berg, Florence - aye. Motion carried 7-0.

Contract with Tastee Trailer - Leach asked the Board to approve an agreement with Tastee Trailer to allow weekly appearance at the Anderson Branch Library parking lot. The contract was developed by the City Attorney. Kirkpatrick noted that the City doesn’t have any kind of agreement similar to this. It is fairly unique. When Walt and Eiseley branch libraries opened, the library did contract with a coffee vendor to provide service in the lobby of those locations. The contract with Tastee Trailer does have a 30 day cancellation clause if either party finds that

the arrangement is not working. Marvin moved to approve the contract with Tastee Trailer. Second by Hale. Roll Call Vote: Hale, Marvin, Seacrest, Speicher, Berg, Florence, Friedman - aye. Motion carried 7-0. It was noted that the City Attorney will be working with the Board to develop a policy to address future requests. DIRECTOR’S REPORT: Leach announced that the library recently received the Spirit of Girl Scout Community Benefactor Award. The library meeting rooms are heavily used by Girl Scout troops throughout the city. Active shooter training for all staff is underway. Libraries have been inviting officers from Lincoln Police Department to tour buildings to identify safety issues and address staff concerns. Julee Hammer and Pat Leach have been working City Human Resources staff to develop diversity in hiring, and recently met with librarians at UNL as they are doing research in the area of diversity in university libraries. Hammer and Leach toured the new Blair Public Library. Seacrest reported that she had recently visited the Minneapolis Public Library and provided samples of printed materials regarding programming, services, etc. Leach reported that she recently made a presentation to the Lincoln High Book Club, a group of about 25 high school students. In response to the question about what they would like to see in a new library, some indicated they like quiet study areas and some like to study with friends. We need to think about these types of uses when planning a new library. Leach and Julee Hammer recently met with a good group of people regarding makers spaces including staff from Innovation Studios, Turbine Flats, LPS, The Bay, and UNL Extension. Topics of conversation included how to create a Central Library with maker spaces that do not duplicate what is already available in the community. Others at the meeting indicated that their opinion is that the maker space market in this community is in no way saturated. Libraries are places that provide access free of charge. The library can be a source of training that would then allow people to use other maker spaces in the city for commercial production. The key is to acquire uniform equipment so that users know how to use equipment as various locations. PUBLIC COMMENT: Lillie Larsen thanked the Board for inviting Scott Wieskamp to provide information at the meeting. Larsen and Friedman recently toured the LPS District Office building with Wieskamp. Larsen noted that this office building of 108,000 square feet was built and furnished for $24 million, less than five years ago. ADJOURNEMENT: There being no further business, the meeting was adjourned at 9:32 a.m.

LIBRARY RULES

The Library Board of Trustees of Lincoln City Libraries has adopted the following rules in order to set a standard of acceptable behavior conducive to maintaining an appropriate public library atmosphere.

1. Customers shall respect the rights of other persons and shall not behave in any manner which can reasonably be expected to disturb other persons. Customers shall not interfere with the use of the library by other customers, nor interfere with staff’s performance of their duties. Examples of prohibited behavior include but are not limited to:• noisy or boisterous activities,• staring at another person,• following another person about the building,• singing/talking loudly to others or in monologues,• audio equipment audible to others,• loitering in library buildings, entrances and parking lots.

2. Children under the age of 6 must be supervised by a person age 13 or older.

3. Sleeping is prohibited.

4. Firearms or other dangerous weapons are prohibited. (LMC 9.36.150 defines dangerous weapon as any firearm, stun gun, knife, switchblade knife, any gun which releases any propelled object by spring mechanism, compressed air or compressed gas, or any other instrument the use of which is intended or likely to cause death or bodily injury.)

5. Use of tobacco, electronic smoking devices, alcohol, or drugs is prohibited, as is drunkenness or any form of drug abuse.

6. Persons 6 4 years of age and older must wear shirts and shoes in the library.

7. Animals are prohibited in library buildings except trained service animals and animals in library sponsored programs. Under the Americans with Disability Act, service animals must be harnessed, leashed, or tethered, unless these devices interfere with the service animal’s work or the individual’s disability prevents using these devices. The individual must maintain control of the animal at all times. (See Americans with Disability Act, §35.136 for details.)

8. Persons whose bodily hygiene or odor is so offensive, or whose body or belongings are infested with insects, including but not limited to bed bugs or cockroaches, as to constitute a nuisance to other persons and/or library staff, shall be required to leave the building.

9. The following are prohibited:A. Use of the computer and/or Internet so as to: (repetitive introductions eliminated)

• violate the law;• view, transmit or download obscenity ("obscenity" is used here in its legal definition

of materials considered outside the bounds of constitutionally protected speech, including child pornography), or materials that encourage others to violate the law;

• cause harm to others or damage the property of others;

• jeopardize the security of access of the computer network or other networks on the Internet or elsewhere;

• compromise the safety and security of others;• provide access by a minor to material that is inappropriate for a minor.

B. Use of someone else’s library card to access the Internet.

10. Selling, solicitation, signature gathering and leafleting are prohibited in library buildings orany exterior areas that would in any way obstruct, interfere, and/or prevent access toentrances and/or exits of a library building.

11. Library customers may not photograph other customers or staff without permission.

Any customer not abiding by these or other rules and regulations of the library shall be asked to leave the premises. Conduct which constitutes a violation of these rules or the criminal laws of the State of Nebraska or City of Lincoln may result in suspension or banning of the customer from the premises. See Behavior Policy: Inappropriate and/or Illegal Conduct for definitions and information regarding suspension, banning and appeal procedure.

Adopted By Library Board June 16, 1988 Last Revised: December 20, 2016 Reviewed by Law Department: December 2016 Revision Proposed: January 11, 2018

Lincoln City Libraries Lincoln, Nebraska

POLICY TITLE: BEHAVIOR POLICY: INAPPROPRIATE AND/OR ILLEGAL CONDUCT I. PURPOSE Lincoln City Libraries has established this Behavior Policy to ensure that library buildings are safe, welcoming and provide equitable access to materials and services for all library users and staff. In addition to compliance with library rules appropriate library conduct includes activities such as reading, studying, quiet reflection, properly using library materials/equipment and other similar conduct normally associated with a public library. Responses to inappropriate behavior and/or illegal activity are outlined here. II. OVERVIEW No individual may engage in inappropriate conduct on the premises of Lincoln City Libraries. Inappropriate conduct includes any individual or group activity which is disruptive to other individuals lawfully using library buildings, materials/equipment and/or premises or is otherwise inconsistent with activities such as reading, studying, quiet reflection, properly using library materials and other similar conduct normally associated with a public library. Examples of various offenses are representative and not comprehensive. See Also: Library Rules III. DEFINITIONS “Premises” shall include inside and outside areas of Lincoln City Libraries’ property, including parking lots. “Banning” shall prohibit an individual from being present in and/or on the premises of Lincoln City Libraries. “Public area” shall include Lincoln City Libraries’ premises that are open for public use. “Non‐public area” shall mean area where the public is not allowed. “Minor” shall mean an unmarried person under the age of 17. “Adult” shall mean a person age 17 or over, or a married person. “Director” shall mean the Director of the Lincoln City Libraries, or designated representative. “Library” shall include the premises, material, and services of the Lincoln City Libraries. “Staff” shall mean employees of the City of Lincoln, Lincoln City Libraries IV. LEVEL 1 OFFENSE

The following are examples of conduct that shall be deemed "inappropriate." This conduct is not consistent with appropriate use of the library. Including but not limited to: Eating or drinking in non‐designated areas.

Sleeping in premises.

Engaging in disruptive conversations/discussions above normal conversation noise levels.

Bringing any animal into library buildings, except trained service animals and animals for Lincoln City Libraries’ sponsored programs.

Interfering with staff in the performance of their duties.

Leaving personal packages, such as bags, backpacks, and sleeping bags, unattended.

Moving tables, chairs, or other furniture without staff permission or putting feet on furniture.

Behavior Policy Page 2

Persons 6 4 years of age and older must wear shoes and shirts in the library.

Other activities that are inconsistent with activities and use of library materials, such as reading, studying, quiet reflection, and other similar conduct normally associated with the normal use of public library materials and buildings.

V. RESPONSE TO LEVEL 1 OFFENSE A. Customer warned for first violation of any offense. B. Second violation of any offense, customer will be warned that continued behavior will result in being required to leave the premises for the remainder of the day. C. Third violation of any offense will result in being suspended and required to leave the premises for the remainder of the day. If customer returns during the suspension, a Notification of Suspension form is to be completed by staff and served to the customer, suspending the customer for an additional three days. If customer returns during this additional three day suspension, police are called and the written documentation is shared with LPD with instructions to cite the individual for trespassing. In the case of a minor, they are to be referred to the County Attorney. D. Staff response may be documented and used in conjunction with the Lincoln City Libraries’ response to customer’s behavior in the future.

E. Staff Supervisor may notify parents/guardians of a minor’s violation(s) of Level 1 Offenses.

VI. LEVEL 2 OFFENSE The following are examples of conduct that shall be deemed “disorderly” and not consistent with appropriate use of the library. Including but not limited to:

Extensive staring at customers or staff, which annoys and/or disturbs.

Using materials or services for purposes other than reading, research, viewing or listening.

Skateboarding, scooter riding, bicycle riding or rollerblading in or on premises.

Bathing, shaving or changing clothes, except for changing of a diaper.

Canvassing, selling, soliciting or engaging in any other commercial activity.

Leaving minors under the age of 6 unattended. Note: Minors under the age of 6 must be closely accompanied at all times by a responsible person age 13 or older.

Using another person’s library card to reserve a computer.

Inappropriate use of youth service areas by an adult. Example: An adult observed in the Youth Services department or in the children's area of a library that is spending an unusual amount of time in that department or area, and is not involved in the appropriate use of children's materials and/or is not accompanied by a child.

VII. RESPONSE TO LEVEL 2 OFFENSE A. Customer warned that continued behavior will result in being immediately required to leave the premises for the remainder of the day. B. Second violation of any offense in a one week period will result in the customer being required to leave the premises for the remainder of the day. C. Staff Supervisor may notify parents/guardians of a minor’s violation(s) of Level 2 Offenses.

VIII. LEVEL 3 OFFENSE The following are examples of conduct that shall be deemed “unacceptable” and not consistent with acceptable library behavior. Including but not limited to:

Being in a state of intoxication.


Loud, abusive, indecent, profane or drunken conversation and/or behavior in person, by phone or by electronic means.

Individuals with body hygiene that is so offensive as to constitute a nuisance it is intolerable to other individuals.

Minors not authorized to use unfiltered Internet using another person’s library card to reserve a computer with unfiltered Internet access.

Repeated violation of Level 2 Offenses (more than 3 times in a 30 day period).

Usage of the computer and/or Internet so as to jeopardize the security of the computer network or other networks on the Internet or elsewhere, compromise the safety and security of others, or provide access by a minor to material that is inappropriate for a minor.

Knowingly entering non‐public areas of premises.

Falsifying identity to obtain a library card. IX. RESPONSE TO LEVEL 3 OFFENSE A. Customer will be required to leave the premises immediately for the remainder of the day. No warning will be given. B. Staff Supervisor may notify parents/guardians of a minor’s violation(s) of Level 3 Offenses. C. Staff will end phone conversation or electronic communication. X. LEVEL 4 OFFENSE The following are examples of conduct that shall be deemed "disruptive, harassing, or threatening in nature to customers or staff.” Including but not limited to:

Smoking, use of tobacco products or electronic smoking devices inside premises. (Moved from Level 2)

Drinking and/or possessing alcoholic beverages.

Bringing a weapon into or on premises. Usage of the computer and/or Internet

o to violate the law.

o for viewing, transmitting or downloading obscenity, including child pornography, or materials that encourage others to violate the law.

o to cause harm to others or damage the property of others.

Any illegal activity.

Repeated violation of Level 3 Offenses, (more than twice in a 30 day period).

Repeat of behavior that resulted in the individual being banned for one month or more within the previous year.

XI. RESPONSE TO LEVEL 4 OFFENSES A. Customer engaging in conduct listed as Level 4 Offense will be told to immediately leave the premises for 3 days. B. Customer will be suspended for 3 days. See Suspension and Banning Procedure. C. Customer may be banned for a period of up to 36 months at the discretion of the Director. See Suspension and Banning Procedure. D. Police will be called for illegal activities. Witnesses are asked to stay to talk to police. D. Staff Supervisor may notify parents/guardians of a minor’s violation(s) of Level 4 Offenses.


XII. SUSPENSION AND BANNING PROCEDURE A. Staff will issue, or cause to be issued a written notification of suspension, herein after referred to as “Notification of Suspension”, to the customer which shall give notice to the customer the reason(s) for the suspension. B. The suspension shall be for a maximum period of three (3) days and shall be a suspension from all premises of the Lincoln City Libraries. C. Staff will immediately forward a copy of the Notification of Suspension to the Director. Upon a finding by the Director that there are reasonable grounds to believe a customer should be banned from any or all of the premises, the Director shall issue a written banning order, hereinafter referred to as “Banning Order”. The Banning Order shall notify the customer of the ban, length of the ban, the reason(s) for the banning, and to what premises D. The Banning Order shall be served upon the banned customer by certified registered mail when such customer’s address is known, or by hand delivery by any staff upon the customer’s entry into any premises or by any contact with the banned customer. A copy of the banning order shall also be provided to Library Board President, law enforcement, and City Attorney’s Office. Notification of the banning order will be provided to all staff. E. The banned customer shall have the ability to appeal the Banning Order. See section named Appeal Procedure of Banning Order for further appeals information. XIII. APPEAL PROCEDURE OF BANNING ORDER A. A banned customer may appeal the Banning Order to the Director by filing with the Secretary of to the Library Board a notice of appeal, hereinafter referred to as “Notice of Appeal From Banning Order”. The banned customer will hereinafter be referred to as “Appellant”. The Notice of Appeal of Banning Order shall contain the Appellant’s name and address, and telephone number if a number is available. B. Upon receipt of a Notice of Appeal of Banning Order, the Director shall set a date certain for a hearing on the appeal within fifteen (15) days from receipt of the Notice of Appeal of Banning Order. This time period may be extended with the written consent of the Appellant. The Appellant shall be notified of this date by regular mail to the address indicated on the Notice of Appeal of Banning Order. C. In order to be assured a review of the merits at the hearing, the Appellant must be present at the hearing at which the appeal is heard. Failure of the Appellant to attend the hearing may result in a dismissal of the appeal by the Director, which by operation, will leave the Banning Order in effect. D. The hearing shall occur in the presence of the Director; the Library Board President, or designated representative; and the Lincoln City Attorney, or designated representative. E. At the hearing, evidence may be presented. The Appellant shall not be required to offer evidence at the hearing. F. After the hearing, the Director, within fifteen (15) days of the hearing on appeal, shall make a final binding written order, hereinafter referred to as “Final Order”. The Final Order shall be mailed to the Appellant at the address provided in the Notice of Appeal of Banning Order. The Final Order should contain the final decision of the Director and be approved to form and legality by the Lincoln City Attorney or designated representative. G. The Final Order is appealable to the proper court of law.


XIV. NON‐COMPLIANCE: TRESPASSING If a banned customer enters or refuses to leave any designated premises before the return date listed in the Banning Order or the Notification of Suspension, pursuant to staff’s request to leave, the banned customer will be considered as trespassing and law enforcement will be called. Adopted by Library Board: August 23, 2005 Last Reviewed by Law Department: September 2014 Last Revised by Library Board: September 16, 2014 Revision Recommended: January 11, 2018


ATTACHMENT #1: Notification of Suspension TO: On (insert date) at approximately(insert time) you were observed at _(Insert name of library)_____________________________________________ Library.

At that time you were in violation of the following Level 4 Offense: _____ Intoxicated (more than twice in a 30 day period) _____ Loud, disturbing and/or threatening behavior _____Other (Description ____________________________________________________ ________________________________________________________________________.) Because of the behavior listed above, and/or other documented incidents of inappropriate conduct at Lincoln City Libraries, you are temporarily suspended from the premises of all Lincoln City Libraries for three days.

You are suspended from (insert date)________________ through (insert date)______________. If you are on Lincoln City Libraries premises during the suspension period, you will be considered trespassing and law enforcement shall be called.

The Director of the Lincoln City Libraries will review your suspension to determine if banning is appropriate. You will be notified if further action will be taken.

Staff initials: ______________ Date Issued:_______________ This form is a recommendation only. It may be adjusted according to need.


Attachment #2 BANNING ORDER (Date) CERTIFIED MAIL Name of Customer Mailing Address City, State, ZIP Dear Mr./Mrs./Miss (insert last name): Please be advised that as of (insert beginning ban date), you are banned from all libraries and library premises of Lincoln City Libraries for a period of (insert number of days/months) through (insert date). You are banned for the following reason(s):

Date Location Description (insert incident/s here) The Lincoln Police Department has been notified of your being banned from the libraries. Failure to adhere to this notice will be considered trespassing. If you wish to appeal this banning, you shall have 10 days from receipt of this notice to appeal. You may appeal this decision by filing with the Secretary of the Library Board, Lincoln City Libraries, 136 S. 14th Street, Lincoln, NE 68508, a Notice of Appeal. The Notice of Appeal shall consist of a letter stating your desire to have the Library Director or designated representative’s decision reviewed. The Notice of Appeal shall contain the address to which you wish to have future mailings made. Sincerely, Library Director cc: Lincoln Police Department *This form is a recommendation only. It may be adjusted according to need.

LINCOLN CITY LIBRARIES LINCOLN, NEBRASKA

POLICY TITLE: FEES Lincoln City Libraries offers a full range of informational, educational, and recreational library services. It is the policy of the Board of Trustees of Lincoln City Libraries to offer as full a range of services as possible within the limitations of its budget. Fees may be imposed for nonbasic services. See State Statute: 51-201.01 for definition of nonbasic service. Library Card: There is no fee for a library card for residents of Lincoln and Lancaster County. Non Resident Card – Summer Reading - $5.00 (valid June & July - juveniles only) 3 months – $15.00 12 months – $60.00 Replacement of Lost Card - $1.00

Overdue: Lincoln City Libraries charges overdue fees as an incentive to return materials on time. Overdue fees start the day after the due date of the item. Adult Cardholder $0.35 per item per day Youth Cardholder $0.35 per item per day ConnectED Account $0.00 no overdue fees Packaged Collections $1.00 per day per bag Equipment $1.00 per day Maximum Overdue Per Item: Adult Items $7.50 Youth Items $7.50 A library customer's record is blocked from checkout if total charges exceed $10.00. Lost Item: Adult Cards – item replacement price plus any applicable overdue fee Youth Cards – item replacement price plus any applicable overdue fee ConnectED Accounts - Item replacement price only Damage: Library staff has the responsibility to charge for damage to materials when a customer is responsible for the damage. A schedule of current damage charges is developed and maintained by Library Administration.

Fees Policy Page 2

Interlibrary Loans: A fee of $2.50 per item is charged to Lincoln City Libraries card holders for Interlibrary Loan service. Reserves/Holds: Reserves/Holds may be placed on materials by customers via phone, computer, or in person at no fee. A $.50 fee will be assessed (per item) if material placed on reserve/hold is not picked up by the customer within allotted time period. Collection Agency: A $10 fee will be assessed to customer when customer’s record is turned over for debt collection action. Printing: All printing from self-service computer reservation system printers Black & white - 10 cents per page Color - 25 cents per page 3D Printing: Cost for printing - 5 cents per gram of filament used. No charge for failed print job if problem is related to a printer malfunction. Customer charged if failure due to a problem with the design file. Public Faxing: Library staff faxes documents for the public, outgoing domestic calls only. $2.00 per page. Reference by Mail/E-Mail/Fax: Customers with Lincoln City Libraries cards- No charge for research Copies/Prints – 25 cents per page Fax - $2.00 per page Customers without Lincoln City Libraries cards- $5.00 per name/item researched Copies/Prints - 25 cents per page Fax - $2.00 per page Meeting Rooms: Nonprofit organizations or governmental agencies - No charge For profit organizations - $10.00 per hour or portion of Stack Mover Rental: Fee negotiated with Library Director, not to exceed $250.00 per day, or partial day, of usage

Fees Policy Page 3

ADOPTED BY LIBRARY BOARD: May 20, 2008 LAST REVISED: December 20, 2016 REVIEWED BY LAW: December 2016 REVISION RECOMMENDED: January 11, 2018

LINCOLN CITY LIBRARIES LINCOLN, NEBRASKA

POLICY TITLE: CLOSING POLICY

PURPOSE: Authorizes Library Director, or designated staff, to close libraries.

IMPLEMENTATION: In addition to the City observed holidays, the Library Director shall develop a closing schedule on an annual basis.

The Library Director, or designated staff, is authorized to close or evacuate a library in an emergency, unsafe conditions or threatening weather conditions.

ADOPTED BY LIBRARY BOARD: March 18, 2008 REVIEWED BY LAW DEPARTMENT: March 2008, April 2014 REVISED BY LIBRARY BOARD: April 15, 2014 AFFIRMED BY LIBRARY BOARD: January 2018

LINCOLN CITY LIBRARIES136 S. 14th StreetLincoln, NE 68508-1899

MEMORANDUM

TO: Library Board

FROM: Paul E. Jones, Business Office

RECAP OF EXPENDITURES - DECEMBER 2017

Library Operational Budget - FY 2017-18 745,217.09$ Library Enc/Reapp - FY 2016-17 8,325.39 Heritage Room Fund - FY 2017-18 2,396.34 Polley Music Library - FY 2017-18 8,090.90

Total Operational Expenditures 764,029.72$

Grants 2,925.53$ Hompes Fund 3,973.10 Keno 7,900.01 Miscellaneous Library Donations Funds 2,237.72 Capital Improvements -

Total Expenditures - Other Funds 17,036.36

TOTAL EXPENDITURES 781,066.08$

Loans VisitsComputer

ReservationsReference Questions

Program & Outreach

AttendanceFiscal Year

2017-18Fiscal Year

2016-17 CHANGE22,044 10,735 3,989 2,960 232 39,960 51,440 -22.32%14,876 7,922 2,136 1,469 50 26,453 26,662 -0.78%8,865 3,818 596 897 62 14,238 14,621 -2.62%

25,917 13,106 2,879 2,241 403 44,546 44,708 -0.36%63,349 19,676 2,342 4,850 225 90,442 93,450 -3.22%9,604 4,513 989 554 7 15,667 15,935 -1.68%

41,194 12,917 1,759 3,704 513 60,087 59,964 0.21%1,098 1,056 211 231 0 2,596 3,401 -23.67%1,867 403 0 43 0 2,313 2,948 -21.54%

217 0 0 0 0 217 294 -26.19%189,031 74,146 14,901 16,949 1,492 296,519 313,423 -5.39%

0 0 0 8,189 8,189 15,882 -48.44%14,361 0 0 0 0 14,361 11,798 21.72%14,637 0 0 0 0 14,637 13,079 11.91%1,239 0 0 0 0 1,239 1,054 17.55%

219,268 74,146 14,901 25,138 1,492 334,945 355,236 -5.71%

*Website Users 30,340 32,963 -7.96%*WebsiteSessions 59,104 61,236 -3.48%

Database Use 8,189 15,882 -48.44%

RegistrationsHoldings Report Adult Youth Adult Youth Resident 225,149 217,160 3.68%

Owned 371,538 299,676 82,342 34,249 787,805 ConnectED 30,879 505 6014.65%Added 1,901 1,898 267 278 4,344 County 15,726 15,422 1.97%

Withdrawn 5,230 -2,863 -12,696 -93 -10,422 NonResident 1,046 957 9.30%Current 378,669 298,711 69,913 34,434 781,727 Reciprocal 747 687 8.73%

Limited Use 9,975 9,033 10.43%283,522 243,764 16.31%

Bennett Martin Public Library

TotalPRINT NON PRINT

TOTAL LOANS WITHELECTRONIC USE

Lincoln City Libraries

December 2017

Williams BranchLied BookmobileInterLibrary Loan

SUBTOTAL*Database Use

DownloadStream Audio Download/Stream eBooks

Stream Video

Anderson BranchBethany BranchEiseley Branch

Gere BranchSouth Branch

Walt Branch

Location

*Due to changes in the type of data reported to align with national standards, figures are no longer directlycomparable to previous year's numbers.

Print Loan Non-Print Total LoanLocation 2017 2016 Change 2017 2016 Loan Change 2017 2016 Change

Bennett Martin Public Library 15,073 16,259 -7.29% 6,971 9,305 -25.08% 22,044 25,564 -13.77%Anderson 9,274 9,745 -4.83% 5,602 6,092 -8.04% 14,876 15,837 -6.07%

Bethany 6,694 6,706 -0.18% 2,171 2,444 -11.17% 8,865 9,150 -3.11%Eiseley 18,483 19,360 -4.53% 7,434 7,981 -6.85% 25,917 27,341 -5.21%

Gere 47,738 48,366 -1.30% 15,611 15,318 1.91% 63,349 63,684 -0.53%South 6,655 6,626 0.44% 2,949 2,998 -1.63% 9,604 9,624 -0.21%

Walt 31,727 31,794 -0.21% 9,467 10,223 -7.40% 41,194 42,017 -1.96%Williams 550 794 -30.73% 548 881 -37.80% 1,098 1,675 -34.45%

Lied Bookmobile 1,499 1,811 -17.23% 368 525 -29.90% 1,867 2,336 -20.08% InterLibrary Loan 217 294 -26.19% 0 0 0.00% 217 294 -26.19%

TOTAL CHECKOUTS 137,910 141,755 -2.71% 51,121 55,767 -8.33% 189,031 197,522 -4.30%Download/Stream Audio 0.00% 14,361 11,798 21.72% 14,361 11,798 21.72%

Download/Stream eBook 0.00% 14,637 13,079 11.91% 14,637 13,079 11.91%Stream Video 0.00% 1,239 1,054 17.55% 1,239 1,054 17.55%

TOTAL WITH DOWNLOADS 137,910 141,755 -2.71% 81,358 81,698 -0.42% 219,268 223,453 -1.87%

Youth Loan Adult Loan Visits Visits VisitsLocation 2017 2016 Change 2017 2016 Change 2017 2016 Change

Bennett Martin Public Library 6,911 6,544 5.61% 15,133 19,020 -20.44% 10,735 15,767 -31.91%Anderson 5,995 6,022 -0.45% 8,881 9,815 -9.52% 7,922 7,512 5.46%

Bethany 4,605 4,503 2.27% 4,260 4,647 -8.33% 3,818 4,075 -6.31%Eiseley 14,448 14,827 -2.56% 11,469 12,514 -8.35% 13,106 12,529 4.61%

Gere 29,739 29,590 0.50% 33,610 34,094 -1.42% 19,676 20,691 -4.91%South 4,471 4,637 -3.58% 5,133 4,987 2.93% 4,513 4,495 0.40%

Walt 25,832 25,140 2.75% 15,362 16,877 -8.98% 12,917 12,904 0.10%Williams 649 961 -32.47% 449 714 -37.11% 1,056 1,133 -6.80%

Lied Bookmobile 1,040 1,396 -25.50% 827 940 -12.02% 403 557 -27.65% InterLibrary Loan 0 0 0.00% 217 294 -26.19% 0 0 0.00%

Subtotal 93,690 93,620 0.07% 95,341 103,902 -8.24% 74,146 79,663 -6.93%Download/Stream Audio 1,726 1,711 0.88% 12,635 10,087 25.26% 0 0 0.00%

Download/Stream eBook 1,793 1,821 -1.54% 12,844 11,258 14.09% 0 0 0.00%Stream Video 0 0 0.00% 1,239 1,054 17.55% 0 0 0.00%

TOTAL 97,209 97,152 0.06% 127,602 126,301 1.03% 74,146 79,663 -6.93%

Computer Reference AttendanceLocation 2017 2016 Change 2017 2016 Change 2017 2016 Change

Bennett Martin Public Library 3,989 4,041 -1.29% 2,960 5,634 -47.46% 232 434 -46.54%Anderson 2,136 2,045 4.45% 1,469 1,217 20.71% 50 51 -1.96%

Bethany 596 678 -12.09% 897 660 35.91% 62 58 6.90%Eiseley 2,879 2,767 4.05% 2,241 1,549 44.67% 403 522 -22.80%

Gere 2,342 2,477 -5.45% 4,850 5,712 -15.09% 225 886 -74.60%South 989 980 0.92% 554 782 -29.16% 7 54 -87.04%

Walt 1,759 2,150 -18.19% 3,704 2,685 37.95% 513 208 146.63%Williams 211 307 -31.27% 231 250 -7.60% 0 36 -100.00%

Lied Bookmobile 0 0 0.00% 43 55 -21.82% 0 0 0.00%Data Base Use 0 0 0.00% 8,189 15,882 -48.44% 0 0 0.00%

TOTAL 14,901 15,445 -3.52% 25,138 34,426 -26.98% 1,492 2,249 -33.66%

Computer Use Reference Questions

Lincoln City Libraries

Print Checkouts Non-Print Checkouts Total Checkouts

Youth Checkouts Adult Checkouts

Program/Outreach Attendance

December 20127

LINCOLN CITY LIBRARIESMonthly Categorical Report

December 31, 2017

Budget Budgeted Expended Current MonthAmount Year-to-Date Year-to-Date Balance Expended

Administration-Div. 1Personnel 681,463.00$ 227,154.33$ 241,791.94$ 439,671.06$ 52,211.30$ Supplies 27,000.00 9,000.00 7,295.63 19,704.37 1,770.54 Services & Charges 70,763.00 23,587.67 39,698.13 31,064.87 3,153.34 Other - - - - - Total 779,226.00$ 259,742.00$ 288,785.70$ 490,440.30$ 57,135.18$ Percent Expended 33.33% 37.06%

Buildings & Grounds-Div. 2Personnel -$ -$ -$ -$ -$ Supplies 30,000.00 10,000.00 7,206.17 22,793.83 2,221.21 Services & Charges 952,317.00 317,439.00 270,889.13 681,427.87 58,828.74 Other - - - - - Total 982,317.00$ 327,439.00$ 278,095.30$ 704,221.70$ 61,049.95$ Percent Expended 33.33% 28.31%

Public Service-Div. 3Personnel 5,098,377.00$ 1,699,459.00$ 1,535,829.50$ 3,562,547.50$ 380,849.98$ Supplies 49,200.00 16,400.00 7,695.65 41,504.35 1,876.67 Services & Charges 55,100.00 18,366.67 14,835.08 40,264.92 1,841.86 Other - - - - - Total 5,202,677.00$ 1,734,225.67$ 1,558,360.23$ 3,644,316.77$ 384,568.51$ Percent Expended 33.33% 29.95%

Support Services-Div. 4Personnel 1,225,059.00$ 408,353.00$ 359,287.51$ 865,771.49$ 88,745.10$ Supplies 60,500.00 20,166.67 10,507.52 49,992.48 1,872.69 Services & Charges 275,135.00 91,711.67 66,455.90 208,679.10 21,793.71 Other 913,600.00 304,533.33 320,418.13 593,181.87 130,051.95 Total 2,474,294.00$ 824,764.67$ 756,669.06$ 1,717,624.94$ 242,463.45$ Percent Expended 33.33% 30.58%

Total Library OperationalPersonnel 7,004,899.00$ 2,334,966.33$ 2,136,908.95$ 4,867,990.05$ 521,806.38$ Supplies 166,700.00 55,566.67 32,704.97 133,995.03 7,741.11 Services & Charges 1,353,315.00 451,105.00 391,878.24 961,436.76 85,617.65 Other 913,600.00 304,533.33 320,418.13 593,181.87 130,051.95 Total 9,438,514.00$ 3,146,171.33$ 2,881,910.29$ 6,556,603.71$ 745,217.09$ Percent Expended 33.33% 30.53%

Other Library Fund Amount Expended Current MonthAppropriations Appropriated Year-to-Date Balance Expended

FY 2016-17 Encumbrances 125,892.67$ 106,771.72$ 19,120.95$ 8,325.39$

Prepared by Paul E. Jones, Library, 402.441.8513

LINCOLN CITY LIBRARIES - FUND BALANCESDecember 2017

Beginning EndingBalance Receipts Expended Balance

GRANT FUNDS

Net Lender Fund 1,865.62$ -$ 1,348.03$ 517.59$ NLC Youth Grant 2017 - - 968.57 (968.57) State Aid 2016 3,925.31 - 608.93 3,316.38 State Aid 2017 48,351.63 - - 48,351.63

DONATED FUNDS

Heritage Room 50,084.74$ 44.25$ 2,396.34$ 47,732.65$ Polley Music Library 193,286.18 115.89 8,090.90 185,311.17 Joseph J. Hompes 23,263.84 19.64 3,973.10 19,310.38 Misc. Library Donations 280,814.66 1,345.79 2,237.72 279,922.73 Alice Nielsen 75,260.42 63.47 - 75,323.89 Dorothy Holland 108,258.65 91.31 - 108,349.96 Glennis Leapley 57,585.46 48.57 - 57,634.03 Lincoln Cares 10,580.50 532.73 - 11,113.23

APPROPRIATED FUNDS ExpendedBudget Dec 2017 Exp-to-Date Balance

Heritage Room FY 2017-18 31,189.00$ 2,396.34$ 9,615.07$ 21,573.93$

Polley Music Library FY 2017-18 108,838.00 8,090.90 31,862.33 76,975.67

Keno FY 2016-17 146,404.45 6,303.80 130,879.35 15,525.10 Keno FY 2017-18 PC Sports 15,000.00 1,516.25 3,331.25 11,668.75 Keno FY 2017-18 669,900.00 79.96 187.97 669,712.03

Capital Improvement Projects FY 2014-15 Anderson Carpet 64,659.92 - 45,012.00 19,647.92 FY 2015-16 Gere Carpet 190,059.91 - 94,873.00 95,186.91 FY 2016-17 Bethany Roof 39,900.00 - - 39,900.00 FY 2016-17 South Parking Lot 152,300.00 - 71,179.13 81,120.87 FY 2017-18 Gere HVAC 363,800.00 - - 363,800.00

Prepared by Paul E. Jones, Library, 402.441.8513

Library Board Lincoln City Libraries

Updated Meeting Schedule

Calendar Year 2018 The Library Board meets the third Tuesday of each month. DATE TIME LOCATION

2018

January 16

8:00 a.m.


February 20

8:00 a.m.


March 20

6:00 p.m.

Walt Branch Library

April 17

8:00 a.m.


April 24 (budget)

6:00 p.m.

Eiseley Branch Library

May 15

8:00 a.m.


June 19

8:00 a.m.


July 17

6:00 p.m.

Anderson Branch Library

August 21

8:00 a.m.


September 18

6:00 p.m.

Gere Branch Library

October 16

8:00 a.m.


November 20

8:00 a.m.


December 18

8:00 a.m.


If circumstances make it prudent and necessary in any one month, the regular meeting of the Board may be rescheduled with the approval of at least four members of the Board, following notification of all seven Board members. (Article V. Section 1, ByLaws) Special meetings may be called at the discretion of the President, or when a request is made to the President by three Board members. (Article V. Section 2, ByLaws) Revised September 19, 2017 Revised October 25, 2017

meeting notice date: january 11, 2018 to: library...

Documents