meeting july 2009

8/14/2019 Meeting July 2009

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The Lincoln Park Home Owner’s Association

Minutes of 7/27/09 Lincoln Park Home Owners Association Board Meeting

Present

• Bev Cook

• Ned & Lois Dammeyer

• Gary Holthaus

• Suzi Mallett

• Jeff & Carolyn Schneider

• Tom & Sharon Sweigart

Curent Board MembersBev Cook PresidentMark Bauer Treasurer – Resigning at end of 2009Gary Holthaus SecretarySuzi Mallett TrusteeJim Mankin Trustee

Architectural Committee MembersBev Cook Chair –Resigning effective 12-31-09 (Accepted President Position)

Ned Dammeyer Member Larry Vivolo Member Tony Hefner AlternateTom Sweigart Alternate

Nominating Committee MembersJeff Orphal Member Sharon Sweigart Member Bob Gearing Member

Block Party Committee MembersBev Cook Lois Dammeyer Suzi MallettSharon SweigartMarilyn Vivolo



Pond Committee MembersJeff Schneider Ned Dammeyer Bill Baker (Condo Owners Association)

Christmas Decorating ContestBev Cook Lois Dammeyer Tony Hefner Helen HolthausSharon Sweigart

Future Meetings:October 19th 7:00pm Location TBD

Meeting Minutes:

Nominations & Elections

• Bev Cook is now President of the Association Board. Suzi Mallett is now a trustee.

• Bev resigned from the Architectural Committee effective 12/31/09 since she is nowPresident of the Association. This opens up a spot on the Architectural Committeefor a new alternate member.

• Mark Bauer will be stepping off of the board as Treasurer at the end of this year. Hehas agreed to attend the October meeting and help his replacement prepare for theJanuary annual members meeting.

o Gary H. will contact Mark and see if he can prepare a simple job description

of his duties as treasurer to help the transition to a new Treasurer. The newTreasurer will likely need to be bonded.

• The Nominations Committee is to present nominations for the open positions of

Treasurer and alternate Architectural Committee Member at the next board

meeting. Anyone who is interested in volunteering for one of these positions

should contact any of the Nominating Committee Members prior to the October

meeting.

Annual Clean-up Week

• Dumpster cost was $290 total for two 12 cubic yard containers. Feedback from

Association Members is that most like the annual dumpster. It was brought up thatwe may want to have a dumpster twice a year. Board agreed to stay with once a year at least for now.

• Ned mentioned he thought some items in the dumpster may have been placed by people not in our development. Suggestion was made to place the dumpster in a lessvisible area from SR501 in the future. Next year the dumpster will be located in thenorth end of the development to continue the annual rotation of north to southlocations.



• Jeff Schneider thought he may be able to obtain a better dumpster price from Art’s,Jeff will check.

Ponds – Ned Dammeyer & Jeff Schneider

• Jim Mankin has been working with the Wapakoneta City Engineering to see if the

City will remove silt from the ponds (primarily east pond) and/or help withmaintenance costs. City representatives viewed pond earlier this summer. Nocommitments or plans have yet been made by the City. Jim & Ned will continue tofollow. Ned will try to obtain design drawings of the ponds from the city to allow anaccurate determination of silt fill.

• Ponds will be sprayed in the upcoming weeks for algae control.

• Approximately 31 goose eggs were harassed this spring. Population of geese is downsignificantly this year over past years indicating control efforts are working.

• Secretary’s Note; The week following the board meeting, Jim Mankin circulated adocument to the Board members asking them to approve $5,500 to purchase anaeration system for the main pond from Ted Lea. Aeration systems are widely

believed to be much better at increasing oxygen levels in ponds than fountains whichresults in a cleaner and healthier pond. This topic has been discussed at several boardmeetings and homeowner meetings, and the consensus was to proceed when adequatefunds were available for the purchase. Funds are now available (See financial reportsection). All board members voted/signed to approve the purchase. The system isnow installed.

Common Grounds Maintenance – Mark Bauer

• Lawn care costs are up this year due to Sunshine Lawn Care needing to spraysome of the evergreen trees because of a mold on them. Mark Bauer viewed thetrees and verified this was needed.

• Sunshine has not yet mulched around the trees and entrance signs. Mark Bauer will contact Sunshine to determine when this will be done.

Financial Report – Mark Bauer

• Total account balance as of 7/21/09 is approximately $12,549

• Total expenditures so far this year are $4,556.86.

• All Homeowners have paid their annual dues, total received was $9,800.

• Lot 17 was sold by Sheiplines to the Watts and Gearings, with each having a ½ joint interest.

• Secretary’s Note; Above numbers do not reflect recent purchase of the aerationsystem.

Website

• The web address is “Lincolnparkhoa.com”.

• Bev Cook would like to increase use of website and she also showed a samplecalendar of events used by another homeowners association. Items to be shownon our Calendar of events could include:

o Meeting dates



o Annual Clean-Up Days

o Block Party

o Mowing, Pond Care, Setting Fountains, etc.

o Christmas Events

• Sharon Sweigart expressed interest in helping with web site updates & postings.

Sharon to contact Larry Vivolo for details.

Architectural Committee

• The topic of whether or not sidewalks and lawns need to be installed on vacantlots owned by homeowners (such as lot 17) was discussed. A conclusion wasnot reached. The Architectural Committee is to study the Restrictive Covenantsand City of Wapakoneta sidewalk regulations to make a determination.

• Architectural committee is determining how to best make changes/clarificationsto the restrictive covenants. One option is to make the change directly in the body of the document. Another is to leave the document as originally draftedand make separate amendments (like amendments to the Constitution). Target

completion by end of year.• The committee is studying potential changes/amendments to the Restrictive

Covenants to clarify requirements for pergolas, decks, fences, etc. (any changeswill need approved by Homeowners)

Condo Association Pond Maintenance Cost Sharing

• According to Mark Bauer’s analysis, the Home Owners Association and CondoAssociation reached a point where each has spent an equal amount of money onthe ponds in January 2008. Since that time, the Home Owners have paid anadditional $4485 in 2008 and $2000 in 2009.

• Bev Cook will contact Steve Davis of the Condo Association to see if they will

begin to pay the $800/year plus a yearly cost of living increase that wastentatively agreed to.

Block Party

• The annual Block Party was a big success and was attended by 33 plus people.

Corn hole, horse shoes, face painting (for the kids only) and other activities took place. Plenty of good food & fun was had by all!

• Thanks to Rob Roser for providing free Pepsi Products.

• Thanks to all the committee members who worked so hard to make the partysuccessful. Also, thank you to all those who contributed door prizes.

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If anyone has suggestions on how to make the party even better next year, pleasecontact one of the committee members with your suggestions.

New Business

• Bev asked Board Members and Homeowners to develop goals/ideas for improving our neighborhood to make it standout. These will be discussed atfuture meetings.

o One idea is to form a neighborhood watch group.



• Carolyn Schneider expressed interest in acting as Association Historian after retirement next year.

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meeting july 2009

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