meap coordinator briefing bureau of assessment and accountability fall 2011

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MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Page 1: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

MEAP Coordinator Briefing

Bureau of Assessment and Accountability

Fall 2011

Page 2: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

2

Welcome

James A. Griffiths Manager

Assessment AdministrationAnd Reporting

[email protected]

Page 3: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Questions…

•Email questions: [email protected]

04/21/233

Page 4: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Our Presenters are…

•Kate Cermak – BAA–Analyst, Assessment Administration and Reporting

•Chris McCown – Measurement Incorporated–MEAP Project Manager

04/21/234

Page 5: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Our Presenters are…

•Linda Howley – BAA–Assessment Consultant for Students with Disabilities

•Tina Foote –BAA–Analyst, Secure Site

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Page 6: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Agenda

•What’s New

•Critical Reminders

•Receiving and Returning Materials

•Accommodations

•BAA Secure Site

04/21/236

Page 7: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

New Name for OEAA

Bureau of Assessment & AccountabilityBAA

Office of Standards & Assessment -

OSA

Office of Psychometrics, Accountability,

Research & Evaluation - OPARE

Office of Assessment

Business Operations -

OABO

Page 8: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

Test

Administration

Manual

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Page 9: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Test Manual

•Table of Contents

•Advice from Your Colleagues

•Fun Fact!Fun Fact!1,605 people completed last year’s MEAP survey

04/21/239

Page 10: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Test Manual

•Assessment schedule is located on the inside front cover

•Estimated lengths of tests are located on inside back cover

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Page 11: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Test Manual

•Initial section focuses on information for coordinators and school/district administrators – includes expanded return of materials information

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Page 12: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Test Manual

•Second section focuses on information for test administrators and accommodation providers–A summary of testing is included for staff members

04/21/2312

Page 13: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Test Manual

•Third section contains the actual directions for test administration

•Appendix with DVD use information and sample forms

•Errata on the MEAP web site

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Page 14: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

Career- and College-Ready

•New cut scores may be approved by the State Board of Education at today’s board meeting. Fall 2011 reporting will reflect these changes.

04/21/2314

Page 15: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

MEAP-Access

•MEAP-Access returns for special education students

04/21/2315

Page 16: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

Seat Time Waiver Programs

•All testing and accountability guidelines are the same for seat time waiver students

•FAQ and off-site testing application can be found on the MEAP web site

04/21/2316

Page 17: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

Other uses for Off-Site Applications•Students enrolled in a general education building who tests in a center-based setting

– Request Off-site testing

– Barcode must be for enrolled school

– Alternatively, request PEPE change in MSDS to center-based program

04/21/2317

Page 18: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

Michigan Student Data System (MSDS)•Student information and demographics are taken from MSDS

•Most data comes from the PEPE– No enrollment record, student is

marked out of level

04/21/2318

Page 19: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

Testing Non-public School Students

•Testing is optional

•Students who are not designated as shared time, must test in their own school

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Page 20: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Shared Time Students

•Shared time students may request to be tested if less than 0.5 FTE– Ensure the correct Residency Code is entered in MSDS

04/21/2320

Page 21: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Shared Time Students

•Shared time or home schooled students enrolled 0.5 FTE or more must be tested by the public school

04/21/2321

Page 22: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

Administering Test Days and Parts•Test days and parts for reading, writing, science and social studies must be administered in the specified order unless written permission for a schedule deviation from BAA is obtained

04/21/2322

Page 23: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

Return Verification Form•In order to help schools avoid problems that occur when answer documents are scanned, the Return Verification Form lists the most critical aspects of returning materials

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Page 24: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

04/21/2324

Page 25: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

SEEs/S2E2s

•No special handling of materials will be needed this year

04/21/2325

Page 26: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Emergency Tests

Emergency Tests (Form 99)

•Emergency tests now include Reader Scripts for mathematics, science and social studies

04/21/2326

Page 27: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

Highlighters

•References to highlighters in the test directions have been removed due to problems with use on answer documents

–still a universal accommodation

04/21/2327

Page 28: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

BAA Professional Learning

•A variety of PowerPoint presentations that provide overviews and other helpful information regarding statewide assessments

–www.michigan.gov/baa-learning

04/21/2328

Page 29: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

What’s New

Monitoring

•BAA will expand monitoring, including more school visits

04/21/2329

Page 30: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Questions…

•Email questions: [email protected]

04/21/2330

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31

Welcome

Kate Cermak Analyst

Assessment AdministrationAnd Reporting

[email protected]

Page 32: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Critical Reminders

The Assessment Integrity Guide is essential reading

•Provides Michigan standards for professional and ethical conduct in assessment administration and reporting

–Available online at www.michigan.gov/meap

04/21/2332

Page 33: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Critical Reminders

Form NumbersAll days and parts of a test must be taken in the same test form

-F 1 + F 1 = Valid Test

-F 99 + F 99 = Valid Test

-F 5 + F 1 = Invalid Test

04/21/2333

Page 34: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Critical Reminders

Reader Scripts, CDs, DVDs and Enlarged Print are based on Form 1

•Be sure to use a Form 1 test booklet

04/21/2334

Page 35: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Critical Reminders

•All test materials must be kept in one secure location within the school

•Test materials must be returned to this location daily

04/21/2335

Page 36: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Critical Reminders

• Make sure students complete the information at the top of the answer document

• Every answer document must have an accurate bar code label with a valid UIC that matches the student information at the top of the answer document

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Page 37: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Critical Reminders

•Ensure special education students take the correct tests and use the correct accommodations based upon their IEPs

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Page 38: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Critical Reminders

BAA recommends a full day of school on each initial testing day

•Schools must have written permission from BAA to alter the initial testing day schedule

04/21/2338

Page 39: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Critical Reminders•Provide professional

development for staff members

•Fun Fact!Fun Fact!Only 34% of school staff report professional development to help them administer MEAP tests

04/21/2339

Page 40: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

•Test Administration Incidence Reports can be found at the bottom of the BAA Secure Site announcements page

•Fun Fact!Fun Fact!824 incidence reports were filed last year

04/21/2340

Page 41: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Critical RemindersForm # ____

Form 1 Science, Grades 5 and 8

    5th grade Science Answer Documents, with completed School Header on top of this stack

    8th grade Science Answer Documents, with completed School Header on top of this stack

Enhanced instructions and aids for organizing and packing materials for return to the scoring center can be found in the Test Administration Manual starting on page 31

04/21/2341

Page 42: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Critical Reminders

Fees•Student answer documents returned without a barcode will be charged by the scoring contractor $10 per document.

•Emergency tests required due to a misadministration will be charged $50 per scored answer document

04/21/2342

Page 43: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Critical Reminders

04/21/2343

Fee Schedule for Late Returns

Page 44: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Questions…

•Email questions: [email protected]

04/21/2344

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Receipt and Return of Receipt and Return of Assessment Materials Assessment Materials

Chris McCownChris McCown

Project ManagerProject Manager

Measurement IncorporatedMeasurement Incorporated

Page 46: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Measurement IncorporatedMeasurement Incorporated

•Printing, distribution, scoring, Printing, distribution, scoring, and reporting contractor for and reporting contractor for MEAPMEAP

•aka “MEAP Scoring Services”aka “MEAP Scoring Services”

•44thth year of the contract year of the contract

Page 47: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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OverviewOverview

•When and how you’ll receive When and how you’ll receive your materialsyour materials

•How to return your materials How to return your materials after testingafter testing

Page 48: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Delivery DatesDelivery Dates

•Materials delivered via FedEx Materials delivered via FedEx Ground beginning Sept. 21stGround beginning Sept. 21st

•All materials delivered by All materials delivered by Sept. 26Sept. 26thth

Page 49: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Shipped Separately!Shipped Separately!

•From Measurement From Measurement IncorporatedIncorporated– Test bookletsTest booklets

– Accommodated materialsAccommodated materials

– Ancillary materialsAncillary materials

– Printed Pre-ID labelsPrinted Pre-ID labels

Page 50: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Shipped Separately!Shipped Separately!

•From Data Recognition From Data Recognition Corp.Corp.– Answer documents Answer documents

– Grade 3 test booklets Grade 3 test booklets

Page 51: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Receipt of MaterialsReceipt of Materials

• Orders are packed by schoolOrders are packed by school

• Boxes containing packing lists will be Boxes containing packing lists will be marked with a stickermarked with a sticker

• Inventory your shipments Inventory your shipments immediately after receiving them!immediately after receiving them!

Page 52: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Receipt of MaterialsReceipt of Materials

•FedEx shipping labels will FedEx shipping labels will include:include:– School nameSchool name

– Box number, e.g. 1 of x, 2 of x, Box number, e.g. 1 of x, 2 of x, etc.etc.

Page 53: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Page 54: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Receipt of Materials

• MEAP-Access boxes will be identified with a green box label

54

Page 55: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Shrink-wrappingShrink-wrapping

•Test booklets and answer Test booklets and answer documents will be shrink-documents will be shrink-wrappedwrapped

•Cover sheets show secure Cover sheets show secure material info for items w/in material info for items w/in the shrink packthe shrink pack

Page 56: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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•Packing List in Box 1 Packing List in Box 1

•Security List in Box 1Security List in Box 1

•Box List in each boxBox List in each box

Shipments from MeasurementShipments from Measurement Incorporated Incorporated

Page 57: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Shipments from Measurement Shipments from Measurement Incorporated Incorporated

•Printed Pre-ID labels will Printed Pre-ID labels will be in order by be in order by – GradeGrade

– Subject Subject

– Class/Group Class/Group

– Last nameLast name

Page 58: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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MEAP Fact:MEAP Fact:

• It takes 4 weeks to pack the It takes 4 weeks to pack the initial orders for MEAPinitial orders for MEAP

Page 59: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Shipments from Data Shipments from Data Recognition Corporation Recognition Corporation

•White boxesWhite boxes

•Packing/Security Lists in last boxPacking/Security Lists in last box

•Answer docs w/Pre-ID information Answer docs w/Pre-ID information will be in order by grade, subject, will be in order by grade, subject, class/group, last nameclass/group, last name

Page 60: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Shipments from Data Shipments from Data Recognition Corporation Recognition Corporation

•Problems with answer doc Problems with answer doc shipment? shipment? – Call Measurement Incorporated Call Measurement Incorporated

Call Center at Call Center at 877-560-8378877-560-8378 and press option and press option 22

Page 61: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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MEAP Facts:MEAP Facts:

•118 million pages of test 118 million pages of test booklets printed!booklets printed!

•Print vendor uses paper Print vendor uses paper from tree farmsfrom tree farms

•We recycleWe recycle

Page 62: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Need more?Need more?

•Districts receive an overage Districts receive an overage of most materialsof most materials

•Exhaust district overage firstExhaust district overage first

•Place additional orders via Place additional orders via BAA Secure SiteBAA Secure Site

Page 63: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Where’s my order?Where’s my order?

•Order history and shipments Order history and shipments may be tracked via BAA may be tracked via BAA Secure SiteSecure Site

Page 64: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Before TestingBefore Testing

•Review manualsReview manuals

•Stress SECURITYStress SECURITY

•Know school and district Know school and district codescodes

Page 65: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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During TestingDuring Testing

•No. 2 pencilNo. 2 pencil

•Demographics page is Demographics page is completed correctlycompleted correctly

•Form number is recorded Form number is recorded correctlycorrectly

Page 66: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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During TestingDuring Testing

•All answer docs have correct All answer docs have correct Pre-ID informationPre-ID information

•Handle with care!Handle with care!

Page 67: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Page 68: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Return of MaterialsReturn of Materials

•Follow instructions in Follow instructions in manualsmanuals

•Return materials as soon as Return materials as soon as possible after testingpossible after testing

•Two returns?Two returns?

Page 69: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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What do I return?What do I return?

•ScorableScorable::

– Used answer docsUsed answer docs

– Used Grade 3 answer docsUsed Grade 3 answer docs

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What do I return?What do I return?

•Non-scorable:Non-scorable:– Used and unused test Used and unused test

booklets booklets – Used and unused Used and unused

accommodated mediaaccommodated media– Unused Grade 3 answer Unused Grade 3 answer

documentsdocuments

Page 71: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Returning Scorable Returning Scorable MaterialsMaterials

•Sort answer docs into stacks Sort answer docs into stacks by subject, grade, and formby subject, grade, and form

•No sticky notes!No sticky notes!

•No paper clips!No paper clips! Really, ReallyImportant!

Page 73: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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School/Grade HeaderSchool/Grade Header

•Place a completed Place a completed School/Grade Header Sheet School/Grade Header Sheet on top of each stack of on top of each stack of answer docsanswer docs

Page 74: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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MEAP Fact:MEAP Fact:

27 million pages of answer 27 million pages of answer documents printed!documents printed!

Page 77: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Returning Scorable MaterialsReturning Scorable Materials

•No sticky notes! Really.No sticky notes! Really.•No white out No white out transcribe transcribe

onto new answer documentonto new answer document•Poor erasures Poor erasures transcribe transcribe

onto new answer documentonto new answer document

Page 78: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Returning Scorable Returning Scorable MaterialsMaterials

•Don’t store a used answer doc Don’t store a used answer doc inside a test booklet!inside a test booklet!

•Scorable materials returned in a Scorable materials returned in a non-scorable box?non-scorable box?

Page 79: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Class/Group ID SheetClass/Group ID Sheet

•Links a teacher name in a Links a teacher name in a school to up to SIX four-digit school to up to SIX four-digit numbers. numbers.

•Numbers must be unique to Numbers must be unique to schoolschool..

•Four-digit numbers can be Four-digit numbers can be applied to any answer doc.applied to any answer doc.

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Page 81: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Special HandlingSpecial Handling

• Word-processed pages and additional Word-processed pages and additional paperpaper

– ID info on all additional pagesID info on all additional pages

– Place within student’s answer docPlace within student’s answer doc

– Place in the orange Special Place in the orange Special Handling EnvelopeHandling Envelope

Page 82: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Special HandlingSpecial Handling

• Write “Do Not Score” on the first Write “Do Not Score” on the first page on any answer doc that page on any answer doc that should not be scoredshould not be scored

• Do not return biohazardous Do not return biohazardous materials! Transcribe onto new materials! Transcribe onto new answer doc.answer doc.

Page 83: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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MEAP Facts:MEAP Facts:

• It takes 3 weeks to pack all It takes 3 weeks to pack all the accommodated materials the accommodated materials into kitsinto kits

•133,000 plastic bags133,000 plastic bags

Page 84: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Return KitsReturn Kits

• Return instructionsReturn instructions

• FedEx AirbillsFedEx Airbills

• Blue scorable and green non-Blue scorable and green non-scorable adhesive labels for scorable adhesive labels for boxesboxes

• Return verification formReturn verification form

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Fed Ex AirbillFed Ex Airbill

•One Airbill per shipment!One Airbill per shipment!

•Airbill goes with Box 1Airbill goes with Box 1

•Don’t tamper with pre-Don’t tamper with pre-printed info on Airbill - printed info on Airbill - including class of service!including class of service!

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FedEx Multiple-Piece Shipment FedEx Multiple-Piece Shipment LabelsLabels

•FedEx will apply Multiple-FedEx will apply Multiple-Piece Shipment labels to the Piece Shipment labels to the remaining boxesremaining boxes

•Stickers with tracking Stickers with tracking numbers!numbers!

Page 88: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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FedEx Multiple-Piece Shipment FedEx Multiple-Piece Shipment LabelsLabels

Page 89: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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FedExFedEx

• Call Call 1-800-GoFedEx1-800-GoFedEx to schedule a pickup to schedule a pickup• Press 9 at the prompt, “How may I help Press 9 at the prompt, “How may I help

you?”you?”• Enter acc’t # 999 999 933 to be Enter acc’t # 999 999 933 to be

transferred to a Premier Cust. Service transferred to a Premier Cust. Service Rep. familiar with MEAPRep. familiar with MEAP

• Call by 2:30 pm for same-day pickupCall by 2:30 pm for same-day pickup

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Call Center Contact InfoCall Center Contact Info

•Phone: 877-560-8378Phone: 877-560-8378and press option 2 and press option 2

•Email: Email: [email protected]

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Call Center Contact InfoCall Center Contact Info

In Oct. 2010, over 3,100 In Oct. 2010, over 3,100 calls were fielded by the calls were fielded by the

call center.call center.

Page 92: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Questions…

•Email questions: [email protected]

04/21/2392

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Assessment Accommodations

Linda Howley

Assessment for Students with Disabilities Consultant

[email protected]

Page 94: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Assessment Accommodations

• Most students with disabilities will be able to participate in the MEAP when provided with standard, appropriate accommodations.

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Assessment Accommodations Summary Table

•Assessment Accommodation Summary Table displays accommodations for MEAP, MEAP-Access, MI-Access, ELPA, and NAEP–Accommodation table located atwww.michigan.gov\meap

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Assessment Accommodations Summary Table

•Accommodation Types–Standard (S)

•Universal

–Any student can utilize, regardless of eligibility, without changing what is being measured by the assessment

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Assessment Accommodations Summary Table

•Accommodation Types–Non-standard (NS)

•Changes construct of test•Does NOT count toward

–Valid assessment scores–School accountability

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Assessment Accommodations Summary Table

•The consequences of utilizing a non-standard accommodation must be communicated to parents and students

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Assessment Accommodations Summary Table

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Assessment Accommodations IEP Team Decision Making

• The IEP Team has two responsibilities by law:–Choose which state assessment

–Choose accommodations (if any)

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Assessment Accommodations IEP Team Decision Making

AssessmentAssessment Type of Type of AssessmentAssessment Based OnBased On

MEAPMEAP GeneralGeneral GLCEsGLCEs

MEAP with MEAP with AccommodationsAccommodations

GeneralGeneral GLCEsGLCEs

MEAP-AccessMEAP-Access AA-MASAA-MAS GLCEsGLCEs

Functional IndependenceFunctional Independence AA-AASAA-AAS Extended GLCEsExtended GLCEs

Supported IndependenceSupported Independence AA-AASAA-AAS Extended GLCEsExtended GLCEs

ParticipationParticipation AA-AASAA-AAS Extended GLCEsExtended GLCEs

Assessment ContinuumAssessment Continuum

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Assessment Accommodations IEP Team Decision Making

• Decide which content areas are to be assessed

–Determine if the student is in one of the tested grades

–Remember, same grade as reported enrolled in MSDS

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Assessment Accommodations IEP Team Decision Making

Content Content AreaArea 33 44 55 66 77 88 99

ReadingReading XX XX XX XX XX XXWritingWriting XX XXMathMath XX XX XX XX XX XX

ScienceScience XX XXSocial Social

StudiesStudies XX XX

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Assessment Accommodations IEP Team Decision Making

• When determining the appropriate state assessment –Never choose based on disability category alone

–Never choose based on one piece of data

–Must consider curriculum and instruction

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IEP Team has the flexibility to have a IEP Team has the flexibility to have a student participate in MEAP, MEAP-student participate in MEAP, MEAP-Access, and MI-Access Functional Access, and MI-Access Functional Independence in different content areas.Independence in different content areas.

MI-Access Supported Independence and MI-Access Supported Independence and Participation students are not included in this Participation students are not included in this optionoption

Assessment Accommodations IEP Team Decision Making

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Assessment Accommodations IEP Team Decision Making

• The IEP team may designate ANY accommodations it deems necessary.–Student needs–Routinely used in instruction–Must be documented in IEP–Decision must be made for each content area

Page 107: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Assessment Accommodations IEP Team Decision Making

• Decision Making Worksheet

–What content standards?

–What does instruction look like?

–Level of independence?

–Assessment?

–Accommodations?

Page 108: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Assessment Accommodations Resources

•Statewide Assessment Selection Guidelines

•OSE-EIS State Model IEP Material

•Michigan Online Professional Learning System (MOPLS)

Page 109: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Assessment Accommodations Resources

•GLCEs, EGLCEs, EBs

•Sample assessment booklets

•Released Items

•Item Descriptor Booklets

Page 110: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Assessment Accommodations Resources

•Web resources–www.mi.gov/oeaa

–www.mi.gov/meap

–www.mi.gov/ose-eis

–www.mi.gov/osi

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Assessment Accommodations Accommodated Kits

•Kits, other than Braille, were developed from the Form 1 test booklet

•Answer documents not included in kits. Use regular answer document with correct barcode

Page 112: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

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Assessment Accommodations Accommodated Kits

•Braille Kit includes

–Braille Form 88 test booklet

–If Grade 3, unique Braille answer document

–Assessment Administration Booklet for Braille (AABB)

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Assessment Accommodations Accommodated Kits

•Braille Version–Print-to-Braille Correspondence available online at www.michigan.gov/meap

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Assessment Accommodations Accommodated Kits

•Braille Version–Student answers must be transferred into scannable answer document with completed student information and barcode label

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Assessment Accommodations Accommodated Kits

•Braille Version–Braille materials can only be ordered by telephone at 877-560-8378, option 22

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Assessment Accommodations Accommodated Kits

•Enlarged Print Kit includes

–Enlarged print Form 1 test booklet

–Regular print Form 1 test booklet•Grade 3 - combined test booklet/answer document

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Assessment Accommodations Accommodated Kits

•Enlarged Print Version–Student answers must be transferred into scannable answer document with completed student information and barcode label

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Assessment Accommodations Accommodated Kits

•Audio (CD) kit includes–CD version of Form 1

–Form 1 test booklet

•Grade 3 - combined test booklet/answer document

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Assessment Accommodations Accommodated Kits

• Audio (CD) version–Can be administered in small groups of up to 5 students if each student has own headset •Otherwise, administered individually

–Not available for reading or writing tests

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Assessment Accommodations Accommodated Kits

• English, Arabic, or Spanish Video (DVD) kit includes

–DVD version of Form 1

–Form 1 test booklet•Grade 3 - combined test booklet/answer document

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Assessment Accommodations Accommodated Kits

• Video (DVD) version may be administered in small groups of up to 5 students–Additional Form 1 test booklets may need to be ordered

• Not available for reading or writing tests

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Assessment Accommodations Accommodated Kits

•Purpose of the video accommodation is to help students find and keep their place in the test booklet – not read the assessment from the screen

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Assessment Accommodations Accommodated Kits

•Reader Script kit includes–Reader Script (scripted version of test)

–Form 1 test booklet

•Grade 3 - combined test booklet/answer document

–Now available for emergency test forms

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Assessment Accommodations Accommodated Kits

• Reader Script version may be administered in small groups of up to 5 students–Additional Form 1 test booklets may need to be ordered

• Not available for reading or writing tests

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Assessment Accommodations Multiple Day Testing• Standard accommodation for students who

require extended time and who take the test over multiple days – IEP or

–Section 504 Plan or

–ELL Plan

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Assessment Accommodations Multiple Day Testing

• Form 1 not required

–Use test form assigned to school

• Fill in Multiple Day Testing circle under Standard Accommodations on answer document

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Questions…

•Email questions: [email protected]

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Tina FooteTina Foote

BAA Secure Site AnalystBAA Secure Site Analyst

[email protected]

www.Michigan.gov/BAA-Secure

Using the BAA Secure SiteUsing the BAA Secure Site

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BAA Secure Site Announcement page

• Contains important messages in relation to the BAA Secure Site

• Contains important deadlines and dates in relation to tasks on the BAA Secure Site

• Contains information for all assessments

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BAA Secure Site Additional Material Orders

•Always check with district coordinator first

•Only district level user can order

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BAA Secure Site Additional Material Orders

• Click on Add’l Material Orders from the left

• Select shipping destination• Braille orders, call 877-560-8378

and press option 2 for MEAP. • Using Day 1 field for math,

science, and social studies

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BAA Secure SiteAdditional Material Orders

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BAA Secure Site Order Summary/Tracking

•Click on “Order Summary/Tracking” from the left.

•Report button creates a printable report of all orders displayed.

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BAA Secure Site Order Summary/Tracking

• Available when tracking your order/shipment:– Order Detail for each order – Current status of ordered– Date shipped– Tracking number with link to track the

package(s) through the shipping vendor i.e. FedEx or UPS

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BAA Secure Site Barcode Labels

• All answer documents must have a barcode label–Must be the correct student label–Home school students

• Students must be identified for testing–Early Roster–Through student search–File upload

• Click on Barcode Label from the menu at the left

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BAA Secure Site Barcode Labels

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BAA Secure Site Barcode Labels

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BAA Secure Site Barcode Labels

All answer documents must have a barcode

label!

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BAA Secure Site Barcode Labels

•Print with a laser printer, not inkjet•Specific to student, school and test cycle•Cannot use previous years•Cannot use from other test cycles, i.e.

MI-Access•Reprint damaged labels•Ensure barcode label matches student’s

name at top

Page 140: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

BAA Secure SiteStudent Demographics

•Demographics such as ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA

•Demographics will come from the fall file uploaded and any following Student Record Maintenance (SRM) files.

Page 141: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

BAA Secure SiteStudent Demographics

•BAA will use demographics with an “as of date” of October 28 or prior but must be submitted in MSDS by December 5

• Important to work with the district MSDS person to ensure demographics are accurate by deadlines

Page 142: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

BAA Secure SiteStudent Demographics

•Demographics cannot be updated or changed on the BAA Secure Site

•Watch for the Expected to Test Report available on the BAA Secure Site to assist in reviewing demographics

•UIC’s must be resolved

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BAA Secure Site Tested Roster

•Very important!!•Last chance to identify errors and

report them•Reports and AYP file created from this

data•Out-of-Level•Prohibitive Behavior•Non-Standard Accommodation

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BAA Secure Site Tested Roster

• Verify all answer documents received

• Verify no duplicate records• Verify students are listed in

building where they tested• Verify student demographics

–How do you change them?

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BAA Secure Site Tested Roster

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BAA Secure Site Not Tested

•Start getting prepared now

•Select reason student did not test

•Needed for federal reporting and AYP

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BAA Secure Site Report Printing Options

• Selected at a district level• Two options:

–All reports–Green – individual student report, student record labels and parent reports

• Defaults to Green option

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BAA Secure Site Report Printing Options

Page 149: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

BAA Secure SiteSummary

•Order additional materials starting September 27 from the BAA Secure Site

•Every answer document must have a barcode label

•Work with the district MSDS person to ensure demographics are accurate in MSDS by the deadline–“As of Date” October 28, 2011 submitted by December 5

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BAA Secure SiteSummary

•Tested Roster–Must Review!

• Not Tested–Start preparing now

–May affect AYP

•Report Printing Options

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BAA Secure Site

•BAA Secure Site User Manual–Located on log in page before logging in

–Located at bottom of Announcement page after logging in

Page 152: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Call Center

BAA has a call center that is the place schools should call with problems or questions.

(877)-560-8378 option 2

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Questions…

•Email questions: [email protected]

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Page 154: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

MEAP Top 10 List

10.Verify information in the Educational Entity Master (EEM)

11.Security Compliance Form stays in district

12.Fill in answer bubbles completely with a #2 pencil

13.MSDS entries are very important14.Inventory materials immediately

upon arrival

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MEAP Top 10 List

5. Tested Roster is IMPORTANT

6. Adhere to the packing and return instructions

7. Know your accommodations

8. Apply correct barcode labels to answer documents

9. READ the MANUAL!

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Page 156: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Contact Information

• BAA main web site:www.michigan.gov/baa

• MEAP web site:www.michigan.gov/meap

• BAA email:[email protected]

• Telephone:(877)-560-8378 option 2

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Page 157: MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2011

Thank You!

•Archived Event: To order a DVD copy contact:|

Brenda Hose at 734-334-1437 or

[email protected]

•View any time at:www.MIstreamnet.com

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