McMurry University

Scholar-Athlete Handbook

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Table of Contents Athletics Directory 4

McMurry University Mission 5

Athletics Administration 6

Athletics Department Mission 6

Athletics Department Philosophy 6

NCAA DIII Philosophy 6

Conference Affiliation 7

Faculty Athletics Representative (FAR) 7

University Athletics Council (UAC) 7

Scholar-Athlete Advisory Committee (SAAC) 7

Scholar-Athlete Code of Conduct 8

Behavioral expectations 8

Sportsmanship 8

Attendance 8

Social Media 9

Interviews with News Media 9

Boosters and Agents 10

Benefits, Awards, and Recognition 10

Don’t Bet On It! 11

Tobacco 11

Drugs and Alcohol 12

Harassment and Sexual Assault 12

Hazing 13

Grievance Procedures 13

Disciplinary Procedures 14

Academic Services 15

Academic Advising 15

Academic Enrichment Center (AEC) 15

Team Study Halls 16

Counseling and Career Services 16

Jay-Rollins Library 16

Developmental Courses 17

Declaring a Major/Degree Plan 17

Transfer Courses 17

Adding/Dropping a Class 17

Eligibility 18

NCAA, Conference, & Institutional Regulations 18

Incoming Freshmen Eligibility 18

Continuing Eligibility 18

Transfer Eligibility 19

Playing & Practice Seasons 19

Athletically Related Activities 20

Required Day Off 20

Travel Policies 20

Equipment Policies 20

Athletic Training & Insurance 21

Athletic Insurance 21

Physical Examinations 21

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Previous Injury or Illness 21

Treatment of Injury and Illness 21

Hardship Waiver 22

Athletic Training Room Rules 22

Appendix A – NCAA DIII Strategic Positioning Platform 23

Appendix B – SAAC Bylaws 24

Appendix C – Student Appeals Committee Bylaws 26

Appendix D – Hazing Policy Contract 30

Appendix E – Acknowledgement of Receipt of Handbook 31

Appendix F – Scholar-Athlete Drug Policy 32

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Athletics Directory (All campus numbers are (325) 793-extension)

Athletics Administration Sam Ferguson (Director of Athletics) 4647

Dr. Robert Wallace (Faculty Athletics Representative) 3895

Cammie Petree (SWA) 4635

Athletics Staff Lanita Runyon (Athletics Accounting Assistant) 4676

Debbie Ford (Executive Administrative Assistant) 4631

Dave Beyer (Sports Information Director) 4612

Vivian Van Zandt (Head Cheer and Dance Coach)

Baseball John Byington (Head Coach) 4651

Brad Coleman (Assistant Coach) 4650

Men's Basketball Zach Pickelman (Head Coach) 4865

Rob Yeatts (Assistant Coach) 4787

Women's Basketball Brittany Densman-Roes (Head Coach) 4638

Mariah Steinbock (Assistant Coach) 4924

Men's and Women’s Cross Country Zack Leggett (Head Coach) 4939

Football Lance Hinson (Head Coach) 4922

Kendall Roberson (Defensive Coordinator) 4852

Matt Kalb (Offensive Coordinator) 4874

Adam Kirby (Offensive Line Coach) 4640

M.D. Daniels (Linebackers)

Men's and Women’s Golf Jay Rees (Head Coach) 4792

Men's Soccer Chris LeFevre (Head Coach) 4656

Women's Soccer Megan Schmidt (Head Coach) 4630

Men's and Women’s Swimming Bev Ball (Head Coach) 4869

Men's and Women’s Tennis Mark Hathorn (Head Coach) 4657

Bryan Rainwater (Assistant Coach) 4657

Men's and Women’s Track & Field Brad Parris (Head Coach) 4737

Zack Leggett (Assistant Coach) 4939

Volleyball Cammie Petree (Head Coach) 4635

Caroline Cleveland (Assistant Coach) 4604

Athletics Training Shusaku Hayashi (Head Athletics Trainer) 4648

Jay Spencer (Assistant Athletics Trainer) 4648

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McMurry University Mission

The mission of McMurry University is to provide a Christian liberal arts and professional education that

prepares students for a fulfilling life of leadership and service.

The University fulfills this mission by fostering a campus culture that is distinctive in the following ways:

McMurry is shaped by the Christian faith.

As a United Methodist institution grounded in the Wesleyan traditions of intellectual achievement and vital

piety, McMurry nurtures and cares for each student as a unique individual, helps students through the many

challenges of higher education, and provide the resources necessary to help students grow as whole persons

spiritually, emotionally, morally, intellectually, socially, and physically. Our pursuit of academic excellence is

supported by our belief that truth, in a universe created by God, is nothing to fear. We honor the Creator when

we use our minds for their intended purpose of learning in ways unhindered by prejudice or ignorance.

McMurry provides a liberal arts education to every student.

We believe that the liberal arts are the foundation of an examined, informed, and worthwhile life. Throughout

the general education curriculum, all students engage questions of goodness, truth, and beauty as they have been

interpreted by the leading lights of ancient and modern civilizations. Through the liberal arts, our students

develop an abiding sense of personal integrity, an informed appreciation for the perspectives of others, and a

clear vision of their moral and spiritual identity.

McMurry prepares students for a fulfilling life of leadership and service.

On the basis of our shared liberal arts background, McMurry students pursue studies that prepare them for a

variety of worthwhile careers. McMurry’s extracurricular activities, programs, and organizations give students

practical experience in leadership and service. Whether entering professional life upon graduation or going on

to graduate study, students leave our campus with a solid basis for a fulfilling life of leadership and service in

their chosen professions and their civic and religious communities.

McMurry expects and enables excellence throughout the University community.

We believe that our distinctive campus culture will flourish only if all members of the McMurry community

strive for excellence. We commit ourselves to high expectations for everyone at McMurry - students, faculty,

administrators, trustees, and staff - and to provide the human and financial resources necessary for meeting

those exacting standards. We aim to be a community in which students expand their intellectual and cultural

horizons as they develop an enthusiasm for lifelong learning. We pledge to hold our students accountable to the

highest possible standards of academic achievement and to provide excellent professors who will help them

meet these expectations.

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Athletics Administration Athletics Department Philosophy

The McMurry Athletics Department is committed to the enhancement of the educational experiences of its

scholar-athletes within the established Christian Liberal Arts tradition of the university. Through the provision

of equitable opportunities for growth and excellence through intercollegiate athletic competition and the

intentional integration of athletic and academic experiences, the Athletics Department promotes leadership,

ethical conduct, and personal well-being while fostering respect for gender equity and cultural diversity. The

McMurry Athletics Department is dedicated to the academic success and progress toward graduation of its

scholar-athletes, as well as the development of skills necessary for lifelong social responsibility and service.

Furthermore, the Athletics Department seeks to maintain personal and professional integrity by adhering to the

philosophies and ethical standards of the National Collegiate Athletic Association (NCAA), affiliated athletic

conferences, and McMurry University.

Athletics Department Mission

The McMurry University Athletics Department will empower its scholar-athletes by providing equitable

opportunities for physical, mental, and spiritual growth in an environment that encourages excellence

throughout the integration of competitive and cooperative educational and intercollegiate athletic experiences.

NCAA DIII Philosophy

Colleges and universities in Division III place the highest priority on the overall quality of the educational

experience and on the successful completion of all students’ academic programs. They seek to establish and

maintain an environment in which a scholar-athlete’s athletics activities are conducted as an integral part of the

scholar-athlete’s educational experience, and an environment that values cultural diversity and gender equity

among their scholar-athletes and athletics staff. To achieve this end, Division III institutions:

1. Expect that institutional presidents and chancellors have the ultimate responsibility and final authority

for the conduct of the intercollegiate athletics program at the institutional, conference and national

governance levels;

2. Place special importance on the impact of athletics on the participants rather than on the spectators and

place greater emphasis on the internal constituency (e.g., students, alumni, institutional personnel) than

on the general public and its entertainment needs;

3. Shall not award financial aid to any student on the basis of athletics leadership, ability, participation or

performance;

4. Primarily focus on intercollegiate athletics as a four-year, undergraduate experience;

5. Encourage the development of sportsmanship and positive societal attitudes in all constituents, including

scholar-athletes, coaches, administrative personnel and spectators;

6. Encourage participation by maximizing the number and variety of sport offerings for their students

through based-based athletics programs;

7. Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their

relationships with scholar-athletes;

8. Assure that athletics participants are not treated differently from other members of the student body;

9. Assure that scholar-athletes are supported in their efforts to meaningfully participate in non-athletic

pursuits to enhance their overall educational experience;

10. Assure that athletics programs support the institution’s educational mission by financing, staffing and

controlling the programs through the same general procedures as other departments of the institution.

Further, the administration of an institution’s athletics program (e.g., hiring, compensation, professional

development, certification of coaches) should be integrated into the campus culture and educational

mission;

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11. Assure that athletics recruitment compiles with established institutional policies and procedures

applicable to the admission process;

12. Exercise institutional and/or conference autonomy in the establishment of initial and continuing

eligibility standards for scholar-athletes;

13. Assure that academic performance of scholar-athletes is, at a minimum, consistent with that of the

general student body;

14. Assure that admission policies for scholar-athletes comply with policies and procedures applicable to the

general student body.

15. Provide equitable athletics opportunities for males and females and give equal emphasis to men’s and

women’s sports;

16. Support ethnic and gender diversity for all constituents;

17. Give primary emphasis to regional in-season competition and conference championships; and

18. Support scholar-athletes in their efforts to reach high levels of athletics performance, which may include

opportunities for participation in national championships, by providing all teams with adequate facilities,

competent coaching and appropriate competitive opportunities.

The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition

while minimizing infringement on the freedom of individual institutions to determine their own special

objectives and programs. The above statement articulates principles that represent a commitment to Division III

membership and shall serve as a guide for the preparation of legislation by the division and for planning and

implementation of programs by institutions and conferences.

Conference Affiliation

McMurry University is in the reclassifying phase of membership to the NCAA Division III. The University will

remain in reclassifying status until full membership is approved by the NCAA membership committee. At

present McMurry University is a member of the American Southwest Conference and the National Christian

College Athletic Association (NCCAA). Men’s and women’s swimming will compete as an affiliate member of

the Southern Collegiate Athletic Conference.

Faculty Athletics Representative (FAR)

The NCAA requires all member institutions to designate a faculty member to serve as the FAR (NCAA Bylaw

6.1.3). The responsibilities of the FAR generally involve ensuring the academic integrity of the athletics

program, providing institutional oversight for the athletics program, and monitoring the well-being of the

scholar-athletes. The FAR meets regularly with the President, Director of Athletics, University Athletics

Council, and Scholar-Athlete Advisory Committee to discuss the athletics program and provide advice.

University Athletics Council (UAC)

The UAC is a group of faculty, administrators, students, and coaches charged with overseeing and advising

McMurry University’s athletics program. The UAC shall provide oversight for McMurry’s intercollegiate

athletics program and advise the Director of Athletics and President on matters of policy, procedures, and

organization related to the intercollegiate athletics program. The UAC shall review the athletics program with

particular concern for the academic integrity of the program and the well-being of the scholar-athletes.

Scholar-Athlete Advisory Committee (SAAC)

The SAAC is responsible for advising the university administration on policy matters affecting intercollegiate

athletics and promoting scholar-athlete achievement. The SAAC shall serve as the voice of the scholar-athletes

to the university administration, athletic conference, and NCAA.

Membership of the SAAC shall comprise two representatives appointed by the head coach from each varsity

team. Please refer to Appendix B for the SAAC Bylaws.

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Scholar-Athlete Code of Conduct As a scholar-athlete representing McMurry University, you have a responsibility to uphold all National

Collegiate Athletic Association (NCAA), athletic conference, and university rules and regulations, as well as

any other policies or procedures imposed by the Athletics Department and individual team coaches. The Student

Code of Conduct for McMurry University can be found in the Student Handbook. McMurry is committed to

helping you develop your maximum academic and athletic potential. You are responsible for being

knowledgeable about, and adhering to, the information contained in this handbook.

Behavioral Expectations

By agreeing to participate in the McMurry University Athletics Program, you will have many additional

demands and expectations placed on you. As a scholar-athlete, you will receive more scrutiny than your peers

and are expected to develop and maintain a high standard of personal behavior. These expectations include, but

are not limited to, the following:

Represent McMurry in an appropriate manner.

Respect for the personal worth, dignity, and rights of others.

Exhibit a positive work ethic, pursue academic excellence, and improve in athletic skills and

performance.

Practice personal and academic integrity.

Respect for local, state, and federal laws.

Sportsmanship McMurry University is dedicated to the principles of sportsmanship and fair play (NCAA Bylaws 2.4 and

11.1.1). As a scholar-athlete, you will be in the “public eye” and your conduct should reflect favorably on

yourself, your team, and McMurry University. Scholar-athletes are expected to abide by the following:

Scholar-athletes are expected to treat all players, coaches, officials, and spectators with respect and

sportsmanship.

Use of obscene or inappropriate language and gestures while competing is prohibited.

Scholar-athletes may not strike or physically abuse any spectator, official, coach, or player.

Any action that violates McMurry University standards as determined by the Director of Athletics shall

result in penalties.

Attendance

The primary objective of all scholar-athletes at McMurry University is to earn a degree. You have a

responsibility to attend class and participate in your curriculum in order to achieve this objective. Each scholar-

athlete should be familiar with the following guidelines related to class attendance:

Scholar-athletes are expected to attend all classes and complete all academic assignments on time.

When practice schedules conflict with class schedules, scholar-athletes are required to attend class.

In the event that an athletic competition requires that you miss a class, it is your responsibility to make

arrangements with your instructor(s) to make-up any missed assignments (before you depart if possible).

Scholar-athletes are encouraged to discuss potential absences due to athletic competition with course

instructors at the beginning of each semester.

Each faculty member and coach shall determine their disciplinary rules for unexcused absences.

Excessive absences may result in you being administratively dropped from class.

The Student Handbook states that students may accumulate the equivalent of a week’s worth of

unexcused absences (no more than 3) before faculty may administratively drop them from class.

Please consult the attendance policy found in the syllabus for each class to determine the consequences

of unexcused absences.

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Social Media

With the development and increased prominence of social networking sites, scholar-athletes must be careful

with their electronic communications. While there are many positive and innocuous uses for social media, there

are severe consequences when these tools are used irresponsibly. McMurry University coaches, staff and

administrators, as well as local law enforcement agencies regularly monitor these websites, as do predators,

potential employers, and graduate programs. As a scholar-athlete participating in intercollegiate athletics at

McMurry University, please keep the following guidelines in mind as you participate on social networking

sites:

Before participating on any social networking site, understand that once something is posted online it

has been published in a public forum and is forever out of your control.

Assume that all material posted will be seen by your mother, father, coach, teacher, or university

administrator.

Scholar-athletes shall not post information, photos, or other items online that could embarrass your

family, your team, the athletic department, or McMurry University.

Do not post photos depicting alcohol consumption, nudity, or obscene gestures.

Do not post obscene, derogatory, or “trash-talking” comments.

Do not post comments discussing issues with your team, coach, or athletic department.

Do not post personal information such as address, phone numbers, or birth date.

You are solely responsible for all content on your social media sites. You will be held accountable for

all conduct depicted on your sites and may be subject to disciplinary action, suspension and/or dismissal

from the team by your coach and/or athletics department.

Interviews with News Media.

McMurry’s Sports Information Director (SID) is tasked with managing the Athletics Department’s interaction

with news media outlets (newspapers, radio, television, websites, etc.). As a scholar-athlete the SID may ask

you to participate in interviews with news media representatives. If approached by a news media representative

for an interview, please direct them to the SID. Scholar-athletes may only speak with the news media at the

direction of the SID. The following are some tips to aid you in working with the news media:

Remember that you are a representative of McMurry University. Please keep this in mind when working

with the news media.

All interviews should be arranged by the SID. If approached for an interview, please refer them to the

SID’s office. It may seem easier to just answer their questions but it sets a bad precedent.

Be on time for scheduled interviews. Plan ahead and give them plenty of time to conduct the interview.

Remember to thank the reporter at the conclusion of the interview.

Anticipate what your comments will look or sound like when published.

Be positive when speaking about your teammates, coaches, team, and university. Be positive when

speaking about the opposing team. Avoid negative comments as they breed discontent.

Do not comment about injuries to yourself or to teammates!

Show your personality. Let the audience know there is more to you than just your athletic ability. Be

confident, not cocky.

Do not speak with a reporter “off the record.” There is no such thing.

Dress appropriately and pay attention to your body language.

Do not comment on items which you do not know the answer. Please refer the reporter to the SID.

Remember, it is a privilege to participate in McMurry athletics. Appreciate the coverage you, your

teammates, your team, and the department are receiving.

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Boosters and Agents

McMurry University is dedicated to the NCAA principle of amateurism (NCAA Bylaw 2.9 and 12). As such,

scholar-athletes shall not receive any awards, extra benefits, excessive expenses, or pay from university

employees, boosters, or other individuals not authorized by the NCAA. Violation of this rule shall endanger

your eligibility.

A booster is defined as a representative of McMurry’s athletics interests. A booster is anyone who has

participated in the following:

Been a member of any organization promoting McMurry Athletics.

Made any donation to McMurry Athletics or a McMurry booster organization.

Promoted McMurry Athletics in any other manner.

Scholar-athletes shall not sign an agreement with a sports agent (NCAA Bylaw 12.3). To do so will result in the

loss of your NCAA eligibility.

Scholar-athletes shall not accept the following from boosters, agents, or other individuals (NCAA Bylaw

12.1.2):

Cash prizes, gift certificates, merchandise awards, travel expenses, or payment for your participation in

outside competition in your sport.

Anything of value for the use of your name or likeness to promote a commercial product.

Free merchandise from sporting goods companies or manufacturing firms unless such merchandise is

donated to McMurry University and distributed by the coach.

Preferential benefits or treatment because of your reputation as an athlete.

Non-athletics institutional aid or outside aid unless prior approval is received from the Director of

Athletics.

Scholar-athletes shall not ask that their name be placed on a professional sports draft or try out for a

professional team. These actions can compromise the scholar-athlete’s eligibility.

Scholar-athletes shall not agree to be represented by a sports agent for the purpose of marketing your

sports skills. Such representation may compromise the scholar-athlete’s eligibility.

Benefits, Awards, and Recognition

The following benefits and awards are permissible for scholar-athletes to accept (NCAA Bylaw 16).

McMurry University may provide complimentary admissions to athletics contests in the sport in which

the scholar-athlete competes (NCAA Bylaw 16.2.1.1).

Scholar-athletes may receive four complimentary admissions per home or away contest.

o Scholar-athletes may not receive payment in any form for complimentary admissions.

Scholar-athletes may receive housing and meals considered incidental to their participation in

intercollegiate athletics (NCAA Bylaw 16.5.1).

Scholar-athletes are permitted to receive meals or snacks as determined by McMurry University from

the time the scholar-athlete reports for a contest to the time they are released by the coach or appropriate

athletics personnel.

Scholar-athletes required to be on campus during official McMurry vacation periods may receive room

and board expenses beginning with the scholar-athlete’s arrival on campus until the dorms and dining

hall reopen, unless the scholar-athlete lives at home.

Scholar-athletes may receive the following when serving as a student host entertaining a prospective scholar-

athlete (NCAA Bylaw 13.6.6.5):

A maximum of $40 per day to cover all actual costs of entertaining the prospective scholar-athlete,

excluding the cost of meals and admissions to athletic events.

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Complimentary meals, provided the student host accompanies the prospective scholar-athlete.

Complimentary admissions to athletic events, provided the student host accompanies the prospective

scholar-athlete.

Scholar-athletes may receive recognition for their athletic or academic performance from the university, so long

as that recognition doesn’t violate NCAA regulations.

Scholar-athletes may receive recognition for their athletic or academic performance from the American

Southwest Conference, so long as that recognition doesn’t violate NCAA regulations.

Scholar-athletes may not endorse any product or service that is for sale.

The use of a scholar-athlete’s name or appearance in any advertisement for a service or product is prohibited.

If you are contacted directly by an individual or organization in order to use your name or appearance in an

advertisement, please refer them to the Compliance Officer, or the Director of Athletics.

Scholar-athletes may endorse, or allow the use of their name or appearance to promote, non-profit institutional,

conference, educational, or charitable events, provided the following conditions are met (NCAA Bylaw

12.5.1.1). Refer any questions concerning your involvement with these agencies to the Compliance Officer, or

the Director of Athletics.

The scholar-athlete receives written permission from McMurry’s President (or designee) to participate.

The activity does not involve co-sponsorship from a commercial agency.

The scholar-athlete does not miss class.

The scholar-athlete’s name or appearance is not used to promote the commercial ventures of the non-

profit agency.

All money derived from the activity goes directly to the member institution, member conference, or the

charitable, educational, or non-profit agency.

Don’t Bet On It!

McMurry University prohibits scholar-athletes, coaches, and athletics staff from participating in sports

wagering concerning intercollegiate athletics or professional sports (NCAA Bylaw 10.3). Violations of this rule

will result in the loss of athletic eligibility.

Scholar-athletes shall not knowingly participate in the following:

Provide information to individuals involved in organized gambling activities concerning intercollegiate

athletics.

Solicit or accept any bet on intercollegiate or professional sports team for any item that has tangible

value.

Participate in any gambling activity (including fantasy sports with an entry fee) that involves

intercollegiate athletics or professional sports through an organized gambling operation.

Tobacco

The use of tobacco products is prohibited for all scholar-athletes, coaches, game officials, and athletic staff in

all sports during practice and competition. Violation of this rule will result in immediate dismissal from practice

or competition (NCAA Bylaw 11.1.5).

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Drugs and Alcohol

McMurry University prohibits the on-campus use, possession, or distribution of alcohol and illegal drugs by

scholar-athletes, coaches, faculty, and staff. This policy includes university sponsored events occurring away

from campus. Violation of this policy may result in suspension, expulsion, or termination (Student Handbook).

The NCAA Drug-Testing Program was created to protect the well-being of scholar-athletes and to ensure that

no participant has an artificially-induced advantage. A scholar-athlete who is found to have used a substance on

the list of banned drugs, as set forth in NCAA Bylaw 31.2.3.4, shall be declared ineligible for further

participation in regular-season and postseason competition in all sports (NCAA Bylaw 18.4.1.5.1).

The NCAA as adopted a list of banned substances and has authorized methods for drug testing of scholar-

athletes on a year-round basis (NCAA Bylaw 31.2.3.1). Each scholar-athlete is responsible for ensuring that

they do not consume any substance banned by the NCAA. Please note that many nutritional/dietary

supplements contain NCAA banned substances. The use of nutritional/dietary supplements is at the scholar-

athlete’s own risk. If you are taking, or are interested in taking, over-the-counter nutritional/dietary

supplements, please consult the athletic training staff.

(Detailed Drug Policy is located in Appendix F)

Harassment and Sexual Assault McMurry University seeks to provide a safe and nurturing environment for our students, faculty, staff, and

administrators. Harassment or assault of any kind will not be tolerated (Student Handbook).

Harassment is defined as discriminatory, demeaning, or abusive behavior based on race, gender, sexual

orientation, religion, national origin, age, or disability that substantially affects the conditions of an individual’s

employment or access to learning, interferes with an individual’s work performance, or creates an intimidating,

hostile, or offensive university environment.

Sexual advances, requests for sexual favors, and other conduct of a sexual nature constitute sexual harassment

when:

A scholar-athlete’s position or career potential is altered in return for sexual favors or in retaliation for

not providing sexual favors.

Sexual proposals are made which imply that a student’s response might affect academic decisions.

Conduct is of such a nature that it creates an objectively hostile or abusive working or learning

environment.

Consensual amorous relationships are prohibited between a student (not one’s spouse) and any coach, faculty,

or administrative staff.

Any member of the McMurry University community who believes that he or she has been the victim of

harassment as defined above should bring the matter to the attention of the University Mediation Officer.

Sexual assault is the commission of an unwanted sexual act, whether by an acquaintance or by a stranger that

occurs without indication of consent of both individuals, and that occurs under threat or coercion. Sexual assault

can occur either forcibly and/or against a person’s will or when a person is incapable of giving consent. Silence

does not in and of itself constitute consent.

Sexual assault may include, but is not limited to, rape, forcible sodomy, forcible oral copulation, sexual assault

with an object, sexual battery, forcible fondling, and threat of sexual assault.

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A scholar-athlete who has experienced a sexual assault is urged to make an official report to the police and/or

Director of Campus Security. Whether or not they make an official report, the scholar-athlete is urged to seek

appropriate help either on or off campus.

A person who has experienced a sexual assault is encouraged to request collection of medical-legal evidence.

Prompt collection of physical evidence is essential should a person later decide to pursue criminal prosecution

and/or civil action.

A person who has experienced a sexual assault is encouraged to seek counseling and support to ensure their

future well-being and safety.

A student, coach, faculty, or university employee who witnesses a sexual assault is encouraged to make an

official report to the police and/or Director of Campus Security. State law requires the reporting of potential

sexual assaults involving a minor to the police.

Hazing

Hazing is prohibited by state law and university policy and will not be tolerated by the McMurry University

Department of Athletics. Hazing is defined as any action or situation created to produce discomfort (mental,

physical, or psychological), embarrassment, harassment, or ridicule for the purpose of initiation or continued

membership in a group or organization. Hazing includes, but is not limited to, whipping, striking, beating, sleep

deprivation, consumption of food, liquid, or drugs, and any activity that damages public property or threatens

one’s physical health or safety. If you witness or are a victim of hazing, please contact your head coach,

Director of Athletics, or Dean of Student Affairs (Student Handbook).

Grievance Procedures

McMurry University is committed to ensuring an environment in which each member of the campus

community is treated with dignity and respect. In the event that a scholar-athlete feels they have been treated

inappropriately by any member of the campus community they should bring the matter to the attention of the

University Mediation Officer (Student Handbook).

The University Mediation Officer has been designated by the administration to handle complaints of

discrimination, sexual harassment, and harassment relating to race, gender, sexual orientation, religion, national

origin, age, or disability. The scholar-athlete should present the complaint as promptly as possible, no later than

90 days after the alleged incident. One consequence of the failure to present a complaint promptly is that it may

preclude recourse to legal procedures should the complainant decide to pursue them at a later date.

The initial discussion between the complainant and the University Mediation Officer will be kept confidential.

The University reserves the right to investigate any complaint.

Following the initial discussion with the University Mediation Officer the scholar-athlete will submit a written

statement to the University Mediation Officer. Cases involving sexual harassment are particularly sensitive and

demand special attention to issues of confidentiality. Dissemination of information relating to the case will be

limited, in order that the privacy of all individuals involved is safeguarded as fully as possible.

The University Mediation Officer will inform the alleged offender of the allegation and provide a written

statement of the complaint to both parties. Every effort will be made to protect the scholar-athlete from

retaliatory action by those named in the complaint. Retaliatory action against the scholar-athlete will not be

tolerated and may result in further disciplinary action or dismissal.

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Promptly after a complaint is submitted, the University Mediation Officer will initiate whatever steps they deem

appropriate to affect an informal resolution of the complaint acceptable to both parties. If the scholar-athlete is

unsatisfied with the resolution proposed by the University Mediation Officer, they will file a written request

with the University Mediation Officer for a review of the proposed action by the Grievance Review Committee.

The Grievance Review Committee will be appointed by the President of the university and will be

comprised of three members with appropriate representation that recognizes the community status of

those involved in the complaint.

The Grievance Review Committee will meet within seven working days to discuss the complaint.

The committee may conduct its own informal inquiry, call witnesses, and gather whatever information it

deems necessary to assist it in reaching a determination as to the merits of the allegations.

All parties named in the dispute will be invited to appear before the committee and to question any

adverse witnesses.

The ruling of the Grievance Review Committee will be communicated in writing to all named parties in the

complaint and the University Mediation Officer within 24 hours. A summary of the ruling including its basis

will be provided to any named party in the complaint upon request.

If the Grievance Review Committee’s ruling does not lead to a mutually acceptable resolution, or if the

committee believes that reasonable cause exists for seeking sanctions against an alleged offender, they will

forward their recommendation to the President (in the case of employees) and to the Dean of Student Affairs (in

the case of students). The President or Dean shall proceed in the manner set forth in the appropriate handbook

for corrective action or disciplinary measures as they deem appropriate.

Disciplinary Procedures

Scholar-athletes participating in intercollegiate athletics at McMurry University are expected to abide by all

policies referenced within this handbook, the Student Handbook, athletic conference rules, and NCAA bylaws.

Violation of the policies in this scholar-athlete handbook will be handled by the individual team head coaches

and the Director of Athletics and may result in, but is not limited to, suspension from athletic competition or

practice, and/or dismissal from the team.

Violation of NCAA or athletic conference rules will be handled by the Compliance Officer and the Director of

Athletics and may result in, but is not limited to, suspension, loss of athletic eligibility, and/or dismissal from

the team.

Violations of the McMurry University Student Code of Conduct or other McMurry University policies will be

handled by the Dean of Student Affairs, as outlined in the Student Handbook, and may result in, but is not

limited to, restriction from extracurricular activities (including intercollegiate athletics), suspension, and/or

expulsion. University decisions regarding scholar-athlete misconduct take precedence over athletics decisions.

Violations of federal, state, or local laws shall be subject to the appropriate law enforcement agency. The

university will cooperate fully with law enforcement and other agencies in the enforcement of criminal law on

campus.

Scholar-Athletes who have been charged with a crime, or any violation of federal, state or local laws, may be

immediately suspended from participation in intercollegiate athletics until your guilt or innocence has been

determined in court. If the scholar-athlete pleads guilty or is convicted, he/she may be suspended or

permanently dismissed from future athletic participation. If scholar-athlete is found not guilty, he/she may be

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allowed back on an athletic team, but only at the discretion of the head coach, Director of Athletics and Dean of

Students.

Academic Services As a scholar-athlete at McMurry University, your first priority will be to succeed academically. McMurry’s

academic programs seek to prepare you for your chosen career and to enable you to become self-reliant

members of society. In order to aid you in your academic endeavors, McMurry offers several academic support

services. Please refer to the Student Handbook for a complete list of academic services offered by McMurry.

Academic Advising

Academic success ultimately results in attaining a degree from one of the several majors offered by McMurry

University. As you progress through your chosen major you will require guidance. The Academic Advising

Office and the individual advisors within each major will provide you with the necessary guidance to ensure

academic success.

The Academic Advising Office, located in Maedgen 106, is available to assist students with general academic

questions. This office is responsible for class placement for new students, processes major/minor/teaching field

changes, and assigns academic advisors to all students. This office also assists students transferring to or from

McMurry with academic options.

Academic advisors in a scholar-athlete’s major field of study are the primary contact for specific degree plan

information and academic support related to that major. You are responsible for meeting with your academic

advisor prior to registering for classes each semester to ensure that you are on track to graduate. You are

responsible for ensuring that you meet all criteria for academic eligibility.

Academic Enrichment Center (AEC)

The AEC, located in the library, provides academic support and instructional services for students, staff, and

faculty in a comprehensive learning environment. Services include a computer lab, tutoring, audio-visual

materials, and academic counseling. The AEC also houses the Developmental Studies program.

The AEC computer lab is available for student use and includes workstations with word-processing, printing,

and internet capabilities.

The AEC offers tutors for most areas in the McMurry curriculum. Tutoring schedules are available on the

McMurry homepage.

When getting tutoring help, do not wait until right before a test, the night before an assignment is due, or when

you find that course work is above your head. Seek tutoring help for a course you are unsure of and start getting

help right away. You are responsible for doing all of your own course work. It is not the responsibility of the

tutor to do your work for you. You must understand that these tutoring sessions are not for completing

homework, but to receive additional help where it is needed.

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Team Study Halls

Individual team study halls are intended to supplement the scholar-athlete’s study and class preparation. It is not

meant to be a replacement for going to class. Each Head Coach will determine the attendance requirements for

their study hall. It is your responsibility to attend all required team study halls.

Counseling and Career Services

The Counseling and Career Services Office, located in Old Main, is dedicated to the professional development

and well-being of McMurry’s students.

The Counseling Center is devoted to helping students who need assistance in coping with problems associated

with everyday life. The Counseling Center seeks to promote independence while challenging and educating

students to accept individual responsibility for the development of confidence, stability, self-respect, health,

interpersonal relationships, and coping skills. All enrolled students are eligible for Counseling Center services.

Individual appointments and duration of counseling varies depending on the individual and type of concern.

There is no charge for counseling services unless testing materials are used. All counseling is held in the

strictest confidence. No record of counseling is made on academic transcripts or in job placement files.

Information is only released when requested in writing by the student, except in cases of imminent danger to

self or others in accordance with state laws.

Career Services seeks to assist students in all phases of career path development. Career Services offers career

counseling, job listing, job fairs, internships, workshops on job interviews skills, and a site for on-campus

interviews.

Disability Services provides support to enable students with permanent or temporary disabilities to participate in

the full range of college experiences. To be eligible for services, the student must provide Counseling and

Career Services appropriate documentation from a licensed or certified professional in the area of disability that

describes the specific disability prior to the beginning of the semester.

Students with disabilities must contact Counseling and Career Services to discuss academic needs so that

reasonable accommodations may be made. It is the responsibility of the student to secure appropriate

documentation. Counseling and Career Services will not divulge specific information about a student’s

disability.

Jay-Rollins Library

The Jay-Rollins Library houses books, journals, periodicals, and films for your academic needs. Access to the

library catalog, databases, and indexes is available through the McMurry website, or the Reference and

Circulation desk.

Regular books are available for check out for three weeks. Reference books, periodicals, newspapers, maps,

microfilms, and archival material may not leave the building. While the library is usually considered adequate

for most undergraduate needs, it is impossible for even the largest library to contain all the material needed for

more sophisticated programs. The interlibrary loan system allows students to borrow from most any library in

the country. Please see a librarian if you want to use the interlibrary loan system.

Self-service photocopying machines are located on the first floor of the library.

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Developmental Courses

Scholar-athletes may be required to enroll in developmental courses (DEVS 0000) to better prepare them for

academic success. Developmental courses do not count toward any degree or toward graduation, but

developmental courses are included in GPA calculations.

Students must enroll in required developmental courses until all such courses are completed. Developmental

courses taken during the first academic year (up to 12 hours) may be used for eligibility.

Declaring a Major/Degree Plan

A scholar-athlete shall declare a degree-granting major by the beginning of their third year of enrollment (fifth

semester) and shall thereafter make satisfactory progress toward that degree (NCAA Bylaw 14.4.3.1.5).

When declaring a major, the scholar-athlete shall consult with their academic advisor to develop a

curricular map of their remaining courses.

The scholar-athlete will request a degree audit from the Registrar’s Office detailing the degree

requirements for their major.

This provision shall apply to a scholar-athletes transferring from another institution who is entering their

third year (fifth semester) of college enrollment.

Transfer Courses

All transfer courses shall follow McMurry’s Registrar’s Office regulations found in the current catalog.

Following matriculation, transfer credits must be approved in advance through the Registrar’s Office. Only

summer courses taken at McMurry University will be included in GPA calculations.

Adding/Dropping a Class

Occasionally a scholar-athlete will need to adjust their schedule during an academic semester. University

policies concerning add/drop procedures can be found in the current catalog.

Scholar-athletes must work with their academic advisor when adding/dropping a course. Please ensure

that your advisor is aware of your involvement in intercollegiate athletics.

Scholar-athletes may add courses with the permission of their academic advisor at any time during the

first five days of the semester.

Scholar-athletes may drop a course with the permission of the instructor and academic advisor.

o Prior to the sixth week of the semester, a dropped class will receive a “W” and the course will

not count toward the scholar-athlete’s GPA.

o After the sixth week of the semester, a dropped class will receive either a “WP” or “WF.” WFs

will count as an “F” in GPA calculations.

o Scholar-athletes may not drop a required developmental course without the permission of the

Director of the Developmental Studies Program.

Before you drop a course, scholar-athletes should do the following:

o Consult your head coach.

o Consult the Compliance Officer or Director of Athletics to ensure you do not endanger your

eligibility.

o Always add courses before you drop courses when applicable.

The process of adding/dropping a course is not complete until the add/drop form has been received and

processed by the Registrar’s Office.

Eligibility McMurry University is dedicated to ensuring the academic integrity of our scholar-athletes and intercollegiate

athletics program.

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NCAA, Conference, & Institutional Regulations

Scholar-athletes are required to adhere to NCAA, American Southwest Conference, and institutional rules and

regulations throughout their collegiate career at McMurry University. Failure to comply with all rules and

regulations may result in suspension, the loss of athletic eligibility, and/or dismissal from your team. Ignorance

of NCAA, ASC, and institutional rules is not an acceptable excuse. When in doubt about a particular rule,

contact the Compliance Officer or the Director of Athletics. Always ask before you act!

Incoming Freshmen Eligibility

As a member of the National Collegiate Athletic Association, and the American Southwest Conference, we are

governed by the rules and regulations established by these organizations and McMurry University. Should you

have any questions, please talk to your coach, Compliance Officer or the Director of Athletics.

According to the NCAA, to be eligible to represent an institution in intercollegiate athletics competition, you

must be: 1) enrolled in at least a minimum full-time program of studies, 2) be in good academic standing and 3)

maintain satisfactory progress toward a baccalaureate or equivalent degree.

Continuing Eligibility

Minimum Full-Time Program of Studies (12 hour rule)

To meet NCAA eligibility rules, you must be enrolled in a minimum of 12 credit hours to practice and/or

compete. If you drop below 12 hours at any time during the fall or spring semester, you immediately become

ineligible for practice, competition, and your financial aid can be canceled. Please do not drop a class without

meeting with your head coach or the Compliance Officer first. Two exceptions to the 12 hour, full time

status rule are: if you are in the final semester of your baccalaureate degree and are taking the required courses

to complete your degree, or if you are competing while in graduate school and are taking the required 9 hours at

McMurry.

Good Academic Standing for Scholar-Athletes(Grade Point Average Requirement)

The NCAA allows DIII institutions to determine the requirements for “good academic standing” and

“satisfactory progress” that must be met by scholar-athletes in order to remain eligible. GPA is calculated only

on hours taken at McMurry University although the total hours earned includes transfer credits.

Enrolled scholar-athletes who do not achieve a cumulative GPA as specified on the following page will be

considered ineligible to compete.

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CUMULATIVE GPA SCHEDULE

Total Hours Attempted Ineligible GPA Falls Below:

0-32 1.60

33-48 1.80

49 and Above 2.00

Satisfactory Progress Toward a Degree

McMurry University measures satisfactory progress for scholar-athletes by examining the total hours earned

and cumulative GPA.

To be in good academic standing all scholar-athletes must be making satisfactory progress toward earning a

degree. Semester and cumulative GPA’s are evaluated at the end of every fall and spring semester, and

following summer sessions. The GPA is calculated only on hours taken at McMurry University.

The scholar-athletes will remain ineligible as long as the cumulative GPA remains below the standards set in

the table above.

Transfer Eligibility

You are a transfer student if:

The registrar or admissions officer from your former school certified that you officially registered and enrolled

at that school in any term in a minimum full-time load and attended class; or the director of athletics from your

former institution certified that you reported for the regular squad practice that was announced by the coach and

held at your former institution, even if that practice occurred before the beginning of the academic term.

NCAA Bylaw 14.5.4 Two-Year College Transfers.

A student who transfers to a member institution from a two-year college or from a branch school that

conducts an intercollegiate athletics program must complete an academic year of residence unless the

student qualifies for a transfer exception.

NCAA Bylaw 14.5.5 Four-Year College Transfers. NCAA Bylaw 14.5.5.1 General Rule.

A transfer student from a four-year institution shall not be eligible for intercollegiate competition until

the student has fulfilled an academic year of residence at the certifying institution unless the student

qualifies for one of the transfer exceptions.

American Southwest Conference Bylaw 1.2.2: Intra-Conference Transfer Rule:

A scholar-athlete who transfers from one ASC member institution to another ASC member institution at

mid-year (i.e., between fall and spring academic terms) and who meets NCAA transfer exception

requirements shall not be eligible to compete or practice at the certifying institution – the ASC member

he/she is transferring to –until he/she fulfills a residence requirement of one full-time semester at the

certifying institution. An appeal may be sent to the presidents of the two institutions.

Playing & Practice Seasons

The NCAA mandates that a member institution shall limit its organized practice activities, length of playing

seasons, and the number of its regular-season contests and/or dates of competition in all sports to minimize their

interference with the academic programs of its scholar-athletes (NCAA Bylaw 17.01.1).

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Athletically Related Activities

Athletically related activities include any required activity with an athletics purpose, involving scholar-athletes

and at the direction of, or supervised by, any member(s) of McMurry’s coaching staff. Administrative activities

(i.e. academic meetings, compliance meetings, etc.) shall not be considered as athletically related activities.

Required Day Off – Playing Season

During the playing season (Bylaw 17.1.1), all athletically related activities shall be prohibited during one

calendar week, except during the following:

Participation during NCAA Championships

Participation between academic terms when classes are not in session or during the institution’s

preseason practice that occurs before the first day of classes

Participation during an institution’s official vacation period when classes are not in session.

Travel policies

The nature of athletics competition requires that scholar-athletes must travel away from campus to compete in

regular season and tournament competition. Scholar-athletes must always remember that they are

representatives of McMurry University and that their conduct and actions should reflect the mission of the

university. Team coaches are responsible for the safety, well-being, and conduct during university sanctioned

travel and must follow institutional, conference, and NCAA regulations. Scholar-athletes are responsible for

aiding in this process by observing the following travel policies.

Only eligible scholar-athletes on the official squad list may accompany a team for an off-campus event.

Each team’s Head Coach will determine who will travel to each off-campus event.

Scholar-athletes must travel both to and from the event site with the official team traveling party.

Separate travel arrangements require advance approval by the Head Coach (regardless of the age of the

scholar-athlete).

Scholar-athletes should be appropriately dressed and groomed at all times, conforming to individual

team standards.

University alcohol and drug policies remain in effect while representing McMurry University at off-

campus events.

Friends or relatives of scholar-athletes may not accompany a team at the university’s expense.

Long distance telephone calls may not be charged to rooms and paid for by the university.

Hotel rooms and visiting facilities must be left in good condition.

Scholar-athletes are role models and should display courteous conduct, keeping the university mission in

mind.

Equipment policies

NCAA Bylaw 16.11.1.8

A scholar-athlete may retain athletics apparel items (not equipment) at the end of the individual’s collegiate

participation. Used equipment may be purchased by the scholar-athlete on the same cost basis as by any other

individual interested in purchasing such equipment.

Equipment purchased or loaned to you during your collegiate participation in athletics may be purchased

at a cost set forth by your coach or by fair market value.

Examples of equipment include; golf clubs; bats; travel bags; basketballs; gloves; backpacks, etc.

Apparel that has been deemed unusable maybe retained for free.

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Consequences for retaining apparel and/or equipment that has not been purchased:

If the value of the apparel/equipment is under $100, the scholar-athlete must pay restitution to a charity

of his/her choice and give receipt to compliance officer. If the value of the apparel/equipment is valued

over $100, the scholar-athlete is ruled ineligible to compete until a reinstatement waiver is filed with the

NCAA Enforcement staff and approved.

The Athletics Department has the ability to hold transcripts and diplomas if equipment is not returned or

purchased by the last day of the sport season

The Athletics Department has the ability to charge your student account the amount of the equipment if

it is not returned or purchased by the last day of the sport season

Athletic Training & Insurance Athletic Insurance

All scholar-athletes must show proof of primary insurance coverage before participating in practices or an

athletic event. Scholar-athletes without a primary insurance policy will not be allowed to participate

in training, practice, or competitions. All scholar-athletes must have a copy of their primary insurance on file in

order to participate in intercollegiate athletics. If such a policy is dropped during the school year, it is the

responsibility of the scholar-athlete to purchase a new policy. Uninsured scholar-athletes and/or parents will be

responsible for entire cost of any medical treatments received.

Physical Examinations

Prior to participation in any practice, competition or out-of season conditioning activities, scholar-athletes who

are beginning their initial season of eligibility shall be required to undergo a medical examination or evaluation

administered or supervised by a physician (e.g., family physician, team physician). The examination or

evaluation must be administered within six months prior to participation in any practice, competition or out-of-

season conditioning activities. In following years, an updated history of the student- athlete’s medical condition

shall be administered by an institutional medical staff member (e.g., sports medicine staff, team physician) to

determine if additional examinations (e.g., physical, cardiovascular, neurological) are required. The updated

history must be administered within six months prior to the student-athlete’s participation in any practice,

competition or out-of-season conditioning activities for the applicable academic year.

Previous Injury or Illness

If during the pre-season physical examination, any previous injury, defect, or illness is discovered, the scholar-

athlete will NOT be permitted to participate in activity until cleared by the McMurry University team

physician. The McMurry University team physician has the final authority in determining if the scholar-athlete

is physically fit to participate in athletics.

The McMurry Athletics Department will NOT be responsible for, or pay the cost to repair, any injury incurred

prior to reporting for any athletic program on the date set by the head coach. All medical tests and referrals that

must be completed by the scholar-athlete as a result of a previous injury, defect, or illness after the initial

physical examination will be the financial responsibility of the scholar-athlete and the parent/guardian.

Treatment of Injury and Illness

All treatment and rehabilitation activities are the responsibility of the staff and student athletic trainers under the

supervision of the head athletic trainer and team physician.

It is the responsibility of the scholar-athlete to meet all their treatment and rehabilitation protocols. The athletic

training staff will provide regular information to the coaching staff regarding the progress of the individual

scholar-athletes.

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You must report all injuries or illnesses that might interfere with your ability to practice or participate in your

sport. After an evaluation, a licensed athletic trainer may refer the scholar-athlete to the team physician for

further assessment or testing. If a scholar-athlete is seen by a physician without a McMurry athletic trainer

referral, for an injury or illness from athletic participation, McMurry will not be responsible for any incurred

bills. All referrals MUST be made by a McMurry athletic trainer.

Failure to report an injury or seeking medical care without being referred by the athletic training staff relieves

McMurry University of all liability for any charges that are incurred as a result of such action.

Hardship Waiver If you suffer a season-ending injury during the first half of the season that prevents you from returning to play

the remainder of the season, and you have not played in more than one-third plus one of the contests, the

athletic can apply to the ASC Commissioner for a hardship waiver. If granted, the hardship waiver will allow

you to regain the semester of eligibility used during the injury. See the athletic trainer and/or the compliance

officer for more information.

Athletic Training Room Rules

The athletic training room is available to all scholar-athletes to assist them with the treatment and rehabilitation

of athletically related injuries. All athletic training room procedures are important and are to be followed to

ensure all athletes receive the best care available. Athletic training room usage is a privilege that can be revoked

if all rules are not followed.

Cell phones, computers, and other electronic devices are not allowed in the athletic training room.

Food, drinks, and the use of tobacco products are not allowed in any athletic training facility.

Vulgar language and horseplay will not be tolerated.

The athletic training room staff reserves the right to refuse treatment if a scholar-athlete is late or misses

a pre-practice treatment.

Do not wear cleats or spikes or bring playing equipment in the athletic training room.

The athletic training room is a medical facility. If a scholar-athlete is not receiving treatment, they will

be asked to leave.

Do not remove supplies from the athletic training room without permission.

The scholar-athlete should allow time prior to practice for treatments, rehabilitation, and taping. The

athletic training room staff will not be responsible for the scholar-athlete being tardy to practice due to

treatment in the athletic training room.

No “favoritism” or waiting for athletic trainers. You will be treated by whoever is available.

Personal affairs are to be kept out of the athletic training room. We do not run a dating service.

The athletic training room is co-educational and all scholar-athletes should dress appropriately.

Scholar-athletes must shower before receiving treatment, unless there is an emergency.

Absolutely no self-treatment.

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Appendix A - NCAA DIII Strategic Positioning Platform

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Appendix B – SAAC Bylaws Article I – Name

The name of this organization shall be the McMurry University Scholar-Athlete Advisory Committee (SAAC).

Article II – Mission

The Scholar-Athlete Advisory Committee (SAAC) is responsible for advising the university administration on

policy matters affecting intercollegiate athletics and promoting scholar-athlete achievement. The SAAC shall

serve as the voice of the scholar-athletes to the university administration, American Southwest Conference, and

National Collegiate Athletic Association (NCAA).

The SAAC shall encourage academic achievement, sportsmanship, and well-being in McMurry scholar-athletes.

The SAAC shall facilitate communication between athletic teams and increase awareness on campus of athletic

events. The SAAC shall encourage involvement by scholar-athletes in campus and community service projects.

Article III – Membership

Membership shall consist of two representatives (one junior/senior and one freshman/sophomore) from each of

the men’s and women’s athletic teams. All SAAC members shall be full-time scholar-athletes who are

academically and athletically eligible to participate in intercollegiate athletics. Team representatives shall be

appointed by their head coach and shall serve for one year. This organization shall not discriminate in the

selection of members on the basis of sexual orientation, race, color, national origin, religion, sex, age, or

disability.

Article IV – Officers

The officers of the SAAC shall be the President, Vice-President, and Secretary/Treasurer and shall constitute

the SAAC Executive Council. Officer elections shall be held at the first meeting of the new school year. The

term of office shall be one year and no individual shall hold more than one office at the same time.

Section 1: The President shall preside over meetings of the membership and the Executive Council. The

President shall serve as the official representative of the SAAC to the administration and shall regularly

communicate with the SAAC Advisor. The President shall appoint representatives to the conference SAAC and

any other institutional committees requiring scholar-athlete representation.

Section 2: The Vice-President shall assist the President in carrying out their duties and shall preside over

meetings of the membership and the Executive Council in the absence of the President.

Section 3: The Secretary/Treasurer shall record and maintain the minutes of the organization’s meetings and

distribute necessary information to the membership. The Secretary/Treasurer shall handle the correspondence of

the committee and shall maintain the financial records of the committee.

Article V – Meetings

The SAAC will meet a minimum of three times per semester. A quorum of the SAAC will consist of a simple

majority of the team representatives. After one unexcused absence from a regularly scheduled meeting, the

Secretary/Treasurer will send a message to the member and their head coach reminding them of their obligation

to attend the SAAC meetings. After two unexcused absences, the President shall request a replacement

representative from the head coach.

Article VI – Advisor

The Director of Athletics shall appoint an advisor to the SAAC. The advisor must attend all meetings of the

committee and will serve to advise the committee regarding their activities.

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Article VII – Parliamentary Authority

Robert’s Rules of Order shall govern this committee and its meetings, except where specified in these bylaws.

Article VIII – Amendments to these Bylaws

Amendments to these bylaws may occur upon the consent of three-fourths of the entire membership.

Amendments must be presented in writing one meeting prior to their being considered.

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Appendix C – Student Appeals Committee Bylaws Student Appeals Committee

Approved by the Faculty, September 26, 1997; modified April 28, 2000; April 26, 2002; April 21, 2006;

February 23, 2007; August 28, 2007; February 22, 2008; April 17, 2009; and February 25, 2011.

I. Purpose and Responsibilities

The Student Appeals Committee, established under Article VIII Section 3. D of the Faculty Constitution, is an

appellate body responsible for reviewing decisions on student-related academic and, in some cases, financial aid

matters. The committee acts on issues affecting the student and the curricular program including, but not limited

to, the following areas: admission and readmission appeals, academic suspension appeals, curricular appeals,

financial aid and scholarship appeals, grade appeals, and issues related to academic dishonesty. The Student

Appeals Committee may make policy recommendations to the faculty in accordance with appropriate

constitutional processes.

II. Membership, Officers, Meetings

A. Membership

1. The Student Appeals Committee includes six full-time Faculty members; an appointed representative from

the Office of Admissions, appointed annually by the Vice President for Enrollment Management; the Director

of Academic Enrichment and Developmental Studies; and the Vice President for Academic Affairs. A

representative from each of the five schools — Arts & Letters, Business, Education, Natural & Computational

Sciences, and Social Sciences & Religion — and one at-large member (who must be tenured) will provide

faculty representation. The Director of Financial Aid will attend all financial aid appeals cases as a non-voting

participant. Individuals may be invited to attend meetings for informational purposes to represent their various

departments as dictated by the nature of the appeals.

2. A quorum consists of six members, at least three of whom must be full-time faculty, except during times

other than the regular fall and spring semesters (e.g., summer, between-semester breaks) when a quorum

consists of five committee members, two of whom must be full-time faculty.

3. Faculty representatives to the Student Appeals Committee will serve annual terms and may not serve for

more than three consecutive years.

B. Officers

1. A Chair, Vice-Chair, and Recorder shall be elected.

2. The chair of the Student Appeals Committee must be a tenured full-time Faculty member.

3. The recorder is responsible for distribution of the approved minutes for each meeting by submissions to the

office of the Vice President for Academic Affairs.

C. Meetings will be scheduled as appeals are received, in accordance with stated deadlines; however, every

effort will be made to hold meetings regularly and to consider as many cases as possible in each meeting.

Summer meetings are required for this committee.

D. Members of the committee are expected to attend meetings. The committee may, after noting a pattern of

absences, request that the affected school or area replace a member who cannot or will not serve as an active

member of the committee.

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III. Procedures

Appeals are handled in the following ways, depending on the type of case.

A. Admission appeals, readmission appeals, suspension appeals, and financial aid appeals are defined as the

following: Admission appeals are defined as those appeals received from individuals who have been denied

admittance into McMurry University but who wish to have their admission application reviewed by the

committee. Readmission appeals are defined as those appeals received from former McMurry students who

have not attended McMurry for a minimum of one academic semester who have been denied readmission but

who wish to be reinstated. Academic suspension appeals are defined as those appeals received from McMurry

students who have been placed on academic suspension but who wish to continue, without interruption, their

academic work at McMurry so as to improve their grade point average. Financial aid appeals are defined as

those appeals received from McMurry students who have been placed on financial aid suspension but who wish

to have their financial aid reinstated or who have been notified of a scholarship withdrawal or reduction but

believe the withdrawal or reduction to be unwarranted or unfair and wish to have their full scholarship

reinstated.

B. All of the above appeals are reviewed under the following procedures:

1. The student is responsible for completing all the required forms, including for example all admission and

readmission applications.

2. The student should present a substantive basis for the appeal in the form of a letter, following guidelines

approved by the committee. Letters from those knowledgeable about the student’s abilities and situation may

also be provided.

3. All paperwork for an admission appeal must be turned in to the Office of Admission within 2 weeks of

notification of denial. All paperwork for readmission and suspension appeals must be turned in to the Office of

the Vice President for Academic Affairs no later than 7 days before the first day of the semester for which the

student wishes to continue his/her studies at McMurry. All paperwork for a financial aid appeal must be turned

in to the Office of Financial Aid within 15 consecutive calendar days of notification of denial or reduction. If

paperwork is not submitted by these deadlines, the appeal will not be considered.

4. The committee has no longer than 30 consecutive calendar days from the date the student’s appeal is received

by the appropriate administrative office in which to arrive at a decision regarding the student’s appeal.

5. Upon recommendation from the Director of Admission or the Vice President for Academic Affairs, the

student may appear before the committee to answer questions.

6. The committee, after reviewing all the evidence, makes a recommendation to the Vice President for

Enrollment Management on admissions appeals. The committee makes recommendations on readmission and

suspension appeals to the Vice President for Academic Affairs. Any appeal affecting the student’s financial aid

will also be forwarded to the Director of Financial Aid so that the Financial Aid Office can begin looking at the

student’s financial aid package in regards to federal, state and institutional guidelines. The office will use the

same academic quality guidelines used by the institution, but if the student is reinstated, the qualification levels

for certain grants and scholarships will be affected in some cases.

7. The appropriate administrative office will notify the appellants of the outcome of their appeals.

8. Decisions of the Student Appeals Committee are final and cannot be further appealed.

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C. Curricular appeals are defined as cases wherein students are seeking exemption from an academic

requirement or regulation. They are reviewed under the following procedures:

1. The student seeking the exemption prepares a petition setting forth the nature of the case and the basis for the

appeal, including but not limited to instances of unreasonable hardship, scheduling conflicts, and course

substitutions.

2. The student petition is forwarded through the office of the Vice President for Academic Affairs who solicits

responses from the department(s) affected, advisors, deans, and other academic personnel as the case may

require. In instances of agreement among these parties, the Vice President for Academic Affairs may approve

the petition and forward copies to the offices of the Registrar and the Academic Advisor.

3. In cases wherein no consensus exists among those responding to the petition, the case is brought before the

committee which, in turn, makes a recommendation to the Vice President for Academic Affairs.

4. The student as well as the chair of the department(s) affected, advisors, deans, and other academic personnel

may respond in writing or appear before the committee to explain the case further. Every effort will be made to

provide all parties involved with a week’s notice of the committee meeting date.

5. The Vice President for Academic Affairs will distribute notifications of the outcome of all curricular appeals.

D. Grade appeals (summarized from the McMurry Catalog with emphasis on committee responsibilities) occur

in the following manner:

1. Definitions

If a student disagrees with the grade received in a class, the student has the right to appeal using a formal appeal

process. All grade appeals must be confined to class policy and the assignment of grades. Grade appeals deal

with the policies, as stated on the course syllabus, by which grades were to be determined.

2. Processes

The grade appeals process works as follows (except for courses in the PHSSN):

a. As soon as possible after receiving the semester grade report with the grade in question, the student should

contact the instructor of the course and determine if he or she reported the grade correctly. Initial attempts to

resolve any dispute should go through, in this order: the instructor, the department chairperson, and the dean of

the school or college in which the course was offered. The appeal to the dean is a formal one, in writing,

with several written elements and supporting information from both the student and the instructor. The dean

decides whether to deny or uphold the appeal and informs the student, the instructor, the Registrar, and the Vice

President for Academic Affairs of this decision in writing. Grade appeals in academic programs that do not fall

under the college or schools for the university (i.e., DEVS and Servant Leadership) should be handled in this

order: the instructor, the program director, and the Vice President for Academic Affairs. This type of appeal

becomes formal at the VPAA level.

b. If either the student or instructor wishes to appeal the dean's or the VPAA’S decision, a written request to that

effect should be sent to the chairperson of the Student Appeals Committee within two working days.

The chairperson will contact both student and instructor to set a meeting for the appeal before the committee.

The chairperson will request all materials pertinent to the appeal from the dean, who will disseminate these

to the members of the Student Appeals Committee at least five working days prior to the scheduled meeting.

c. At the appeal before the Student Appeals Committee, both student and instructor, in turn, will have no more

than five minutes each to provide any other supporting materials or to make a statement. Then, both will be

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questioned by the members over the materials placed before them as well as over the individual statements of

the student and the instructor for a period not to exceed twenty minutes. Time limits may be modified or

waived by a vote of the committee membership. Then, both student and instructor will be excused and the

Student Appeals Committee will vote on the matter. A simple majority vote is required either to uphold or to

deny the appeal. The student, instructor, Vice President for Academic Affairs, and Registrar (if necessary) will

be notified in writing of the decision within three working days.

d. Decisions of the Student Appeals Committee are final, and cannot be further appealed.

e. Grade appeals related to academic dishonesty (cases wherein students have been penalized by an instructor

for having cheated on any assignment) fall under the same procedures described above for grade appeals.

f. The appropriate administrative office will notify the appellants of the committee’s decision.

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Appendix D –

McMurry Athletics WAR Hawks Contract

WAR HAWKS ACCEPTING RESPONSIBILITY

The Department of Athletics at the McMurry University supports only those activities that are constructive,

educational, inspirational, and that coincide with the University’s core values (below).

Christian Faith as the foundation of life,

Personal Relationships as the catalyst for life.

Learning as the journey of life.

Excellence as the goal of life,

and Service as the measure of life.

McMurry Athletics unequivocally opposes any situation created intentionally to produce mental or physical

discomfort, embarrassment, harassment or ridicule. The following section is from the current McMurry University

Scholar-Athlete Hazing Policy and is part of the Student Code of Conduct. Instances of hazing can be considered either

misdemeanors or felonies according to Texas state law.

Hazing

Hazing is prohibited by state law and university policy and will not be tolerated by the McMurry University

Department of Athletics. Hazing is defined as any action or situation created to produce discomfort (mental, physical, or

psychological), embarrassment, harassment, or ridicule for the purpose of initiation or continued membership in a group

or organization. Hazing includes, but is not limited to, whipping, striking, beating, sleep deprivation, consumption of

food, liquid, or drugs, and any activity that damages public property or threatens one’s physical health or safety. If you

witness or are a victim of hazing, please contact your head coach, Director of Athletics, or Dean of Student Affairs

(Student Handbook).

Disciplinary Procedures Scholar-athletes participating in intercollegiate athletics at McMurry University are expected to abide by all

policies referenced within this handbook, the Student Handbook, athletic conference rules, and NCAA bylaws.

Violation of the policies in this scholar-athlete handbook will be handled by the individual team head coaches and

the Director of Athletics and may result in, but is not limited to, suspension from athletic competition or practice, and/or

dismissal from the team.

I have been given the opportunity to read this policy and understand the following:

(Initial) ________ I understand the policy and regulations of the Athletic Department pertaining to the prohibition

of hazing and/or dangerous initiation activities.

(Initial) ________ I agree and promise not to participate in any activity deemed to be hazing. I have read the

examples of hazing as described in the McMurry University Hazing Policy (above).

(Initial) ________ I understand that if I am found in violation of this policy I will be subjected to the most serious

sanction, including suspension from the team. In addition, I am aware that the team may be

subject to group discipline that can include team probation, cancellation of individual contests,

and/or cancellation of the entire season.

Signature __________________________________________________________Date_______________

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Appendix E – Acknowledgment of Receipt of Handbook

McMurry University

Scholar-Athlete Handbook

Acknowledgement of Receipt of Handbook

2015-2016

I have received the 2014-2015 McMurry University Scholar-Athlete Handbook and have been given the opportunity to

ask questions about all information and policies in the handbook. I understand it is my responsibility to adhere to all

policies and represent McMurry, the athletics department, and my program with pride and respect.

Name Date

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Appendix F –

McMurry University

Scholar-Athlete Drug Policy

McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program Page 1

McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program

Effective June 1, 2015

The McMurry University Department of Athletics has approved this Student-Athlete Drug Education and

Testing Program as policy, including the following Appendix related thereto:

Appendix A – Consent Form

Appendix B – Dietary Supplement Disclosure & Review Form

Appendix C – 2014-15 National Collegiate Athletic Association (NCAA) Banned Drugs

Appendix D – Drug Testing Reasonable Suspicion Reporting Form

Appendix E – Student-Athlete Notification Form

Appendix F – The National Center for Drug Free Sport, Inc. Urine Collection Guidelines

Appendix G – safe Harbor Acknowledgement Form

The Department of Athletics reserves the right to amend this policy from time to time as needed.

Furthermore, this policy is not to be construed as a contract between the university and the student-

athlete.

The Department of Athletics is concerned with the health, safety, and well-being of the student-athletes

who participate in its programs and represent the university in competitive athletics. Substance abuse is

one of the most important issues facing athletics and society today. The use of illegal drugs, misuse of

legal drugs and dietary supplements, use of performance –enhancing substances, use of alcohol and

inappropriate use of tobacco are inconsistent with the standards expected of student-athletes at

McMurry University. Substance use and abuse in sport can pose risks to the student-athlete and

negatively affect his or her academic and athletic performance. It also can compromise the integrity of

athletic competition and the ideals of McMurry University.

The Department of Athletics believes it is our responsibility to do everything possible to protect the

health and the well-being of our student-athletes. It is our desire, therefore, to educate our athletes

about the effects (both long and short term) of drugs and over-the-counter dietary supplements on their

performance and much more importantly, on their lives. It is our hope that our student-athletes will

recognize the dangers of drug use and therefore compete and live free of dangerous substances.

McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program Page 2

Purpose of the Student-Athlete Drug Education and Testing Program

The Department of Athletics believes that random drug testing and testing based on reasonable

suspicion are appropriate to ensure the health, safety, and well-beings of our student-athletes, to

promote fair competition in intercollegiate athletics, to affirm compliance with applicable rules and

regulations on drug and alcohol abuse, to identify student-athletes who are improperly using drugs or

alcohol and to assist them before they harm themselves or others. Furthermore, The Department of

Athletics recognizes it responsibility:

To provide educational programming that will support a positive decision-making process.

To assure all student-athletes, parents and University officials that The Department of Athletics

are committed to providing a drug-free environment for the conduct of all athletic programs.

To disseminate information and to educate all student-athletes about the risks associated with

drug and alcohol use.

To deter student-athletes from using drugs and alcohol

To adhere to National Collegiate Athletic Association (NCAA), American Southwest Conference,

and McMurry University rules and regulations regarding licit or illicit drug use by student-

athletes

To protect the reputation and integrate of McMurry University

To identify student-athletes who are using illicit drugs or abusing alcohol or other illicit drugs

and provide avenues for treatment and rehabilitation

Alcohol, Tobacco, and Other Drug Education

Athletes who are educated about substance use in sport are more likely to make informed and

intelligent decisions about usage. The Department of Athletics will conduct a drug and alcohol education

program for student-athletes. These educational programs will be designed to review athletic

department, institutional, conference, and NCAA policies related to the use of alcohol, tobacco, and

other drugs. Appropriate educational Materials will be made available to participants. Additionally, a

resource pool of educational materials will be made available for use by coaches and student-athletes at

any time throughout the year. All student-athletes and athletic staff members are required to attend the

educational programs. Make-up sessions are available for participants who must miss a scheduled

educational session for an approved reason. In addition to educating student-athletes and athletics staff

about various policies, a review of McMurry University’s institutional drug-testing program will be

conducted periodically. Dietary supplements and their inherent risks for student-athletes will be

discussed. Time will be allowed for questions from participants.

McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program Page 3

Consent to Participate

As a condition of participation in intercollegiate athletics at McMurry University, each student-athlete

will be required to sign the Department of Athletics consent form (see Appendix A) agreeing to undergo

drug testing and authorizing release of test results in accordance with this policy. Failure to consent to

or to comply with the requirements of this policy may result in suspension from participation or

termination of eligibility to participate in intercollegiate athletics at McMurry University. Additionally,

student-athletes will be given an opportunity to ask any questions regarding the information contained

in the policy, the testing program, or other related issues prior to signing the drug-testing consent form.

All McMurry University student-athletes listed on the institutional squad list and who have signed the

Department of Athletics consent form shall be subject to drug testing under the terms of this policy

throughout the calendar year, including summer.

Use of Dietary Supplements

Many dietary supplements or ergogenic aids contain banned substances. Often the labeling of dietary

supplements is not accurate and is misleading. Terms such as “health” or “all natural” do not mean

dietary supplements are free of banned substance or are safe to take. Using dietary supplements may

lead to negative side effects such as dehydration and/or may cause positive drug tests. Student-athletes

who are currently taking dietary supplements or intend to take any are required to review the product

with the Head Athletic Trainer or Team Physician (See Appendix B). Student- athletes are encouraged to

contact the National Center for Drug Free Sport, Inc. at www.drugfreesport.com or the Resource

Exchange Center (REC) at www.drugfreesport.com/rec for information on dietary supplements and

other banned substances (see Appendix C)

Policy and Procedures Concerning Alcohol or Drug Related Violations

An alcohol or drug related incident shall include but not limited to the following: underage drinking,

minor in possession (MIP), public intoxication, drunk and disorderly conduct, DWI/DUI, assault while

under the influence of alcohol or drugs, possession of drugs, and/or any violation of the McMurry

University Code of Conduct involving alcohol or drugs.

As a result of the accessibility of alcohol by students, alcohol use and abuse prevalent on college

campuses, student-athletes shall abide by all federal, state, local, university, and departmental alcohol

policies. Those of legal drinking age are expected to practice responsible behavior.

It is the responsibility of all student-athletes to know all federal, state, and local laws as well as the

university and athletic department policies related to the use of alcohol and drugs. Federal, State of

Texas, and local laws provide many legal sanctions for the unlawful possession of distribution of

controlled substances. These sanctions include sever criminal penalties such as fines and/or

imprisonment.

McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program Page 4

Student-athletes shall not attend any team meetings, treatments, practices, programs, services, etc.

while under the influence of alcohol.

o The Consumption of alcohol while on University-sponsored travel is strictly prohibited.

o The consumption of alcohol by any student-athlete, student-athlete host and/or prospective

student-athlete during recruitment visits is strictly prohibited.

Sanctions for alcohol or drug related behaviors are violations

The following sanctions could apply to a student-athlete for alcohol and drug related behaviors. Not

meeting any or all of the sanction requirements will be considered another violation of this policy. For

health and safety reasons, the Director of Athletics/Official Designee or the Head Athletic Trainer may

withhold a student-athlete from practice and/or competition at any time. Nothing in this policy

precludes a head coach from enforcing a more restrictive team policy or team rule.

The Director of Athletics or his/her designee, the Head Athletic Trainer, and the Head Coach, in

consultation with a university counselor, can determine on a case-by-case basis if the circumstances

warrant suspension of the student-athlete from practice and/or competition.

Possible Consequences for alcohol or drug related violations:

Meeting with the Director of Athletics;

Notification of Parents/Guardians

The student-athlete may be required to attend one or more counseling sessions for the

purposes of evaluation, education, and if necessary, treatment, or counseling; If counseling is

required, the student-athlete agrees as part of the general release that the university counselor

my communicate to the university team physician and the Head Athletic Trainer whether the

student-athlete arrived for an appointment or not and is actively participating r not in the

counseling sessions.

Complete community service;

Suspension from games, team activities or termination from the team.

Tobacco Policy

The NCAA and McMurry University prohibits the use of tobacco products by all personnel (e.g. coaches,

student-athletes, athletic trainers, managers, and game officials) in all sports during practice and

competition. See NCAA Bylaws 11.1.5 and 17.1.8. A student-athlete who violates this tobacco policy

shall be disqualified for the remainder of that practice or competition. The Director of Athletics or

his/her designee will sanction other game personnel (e.g. head or assistant coach) who violate this

tobacco policy on a case-by-case basis.

McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program Page 5

Drug Testing

Prohibited Drugs/Substances

McMurry University drug screening process may include analysis of, but is not limited to, the NCAA list

of banned-drug classes. The NCAA banned-drug classes are as follows: stimulants’ anabolic agents,

diuretics, street drugs, peptide hormones and their related compounds. For an ongoing updated listing

of the NCAA banned-drug classes, student-athletes are urged to review the NCAA’s website at

www.ncaa.org or contact the Head Athletic Trainer or the sport specific athletic trainer. It is the student-

athlete’s sole responsibility to be informed of and abide by current NCAA provisions regarding banned

substances

Additional substances that the McMurry University may screen for include beta-blockers, opiates,

MDMA (Ecstasy), amphetamine/methamphetamine, and flunitrazepam (Rohypnol). McMurry University

explicitly reserves the right to test for substances not listed on the NCAA Banned Drug Classes List and to

test at the detection levels that vary from those of the NCAA. McMurry University Student-Athlete Drug

Education and Testing Program are separate and distinct from the NCAA’s drug testing programs,

including but not limited to banned substances, sanctions imposed and levels of detection.

Methods of Selection for Drug Testing

Unannounced Random Testing

All student-athletes who have signed the institutional drug-testing consent form and are listed on the

institutional squat list are subject to unannounced random testing at any time. The Director of Athletics

or his/her designee will select student-athletes from the official institutional squad lists by using a

computer random number program.

Pre-Season Screenings

All student-athletes are subject to pre-season drug testing and may be notified of such by the Director of

Athletics or his/her designee at any time prior to their first competition.

Team Testing

All student-athletes who have signed the institutional drug-testing consent from and are listed on the

institutional squad list are subject to unannounced random team testing at any time. The Director of

Athletics or his/her designee will select an entire team from the list of teams sponsored by the

institution using a computerized random number program.

Reasonable Suspicion Screening

A student-athlete may be subject to testing at any time when the Director of Athletics or his/her

designee determines there is an individualized reasonable suspicion to believe the student-athlete may

McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program Page 6

be using a prohibited substance (See Appendix D – Reasonable Suspicion Reporting Form). Such

reasonable suspicion may be based on objective information as determined by the Director of Athletics

or by an Associate/Assistant Athletic Director, Head Coach, Assistant Coach, Head Athletic Trainer,

Assistant Athletic Trainer, or Team Physician, Academic counselor and deemed reliable by the Director

of Athletics or his/her designee. Reasonable suspicion may be found but not limited to 1) observed

possession or use of substances appearing to be prohibited drugs, 2)arrest or conviction for a criminal

offense related to the possession or transfer of prohibited drugs or substances, or 3)observed abnormal

appearance, conduct or behavior reasonably interpretable as being caused by use of prohibited drugs or

substances

Among the indicators which may be used in evaluating a student-athlete’s abnormal appearance,

conduct or performance are: class attendance, significant GPA changes, athletic practice attendance,

increased injury rate or illness, physical appearance changes, academic/athletic motivational level,

emotional condition, mood changes, and legal involvement. Note: The possession and/or use of illegal

substances may be determined by means other than urinalysis (e.g. using on-site saliva testing products

to determine alcohol consumption). When an individual is found to be in possession and/or using such

substances, he/she may be subject to the same procedures that would be followed in the case of a

positive urinalysis.

Post-season/Championship Screening

Any participant or team likely to advance to post-season championship competition may be subject to

additional testing by McMurry University prior to the post-season championship event. Testing may be

required of all team members or individual student-athletes at any time with in thirty (30) days prior to

the post-season competition. If a student-athlete tests positive, he/she will not be allowed to compete

at the post-season event unless he/she subsequently test negative prior to departure for the event and

receives permission form the Director of Athletics or his/her designee to compete in the post-season

event.

Re-entry Testing

A Student-athlete, who has had his or her eligibility to participate in intercollegiate sports suspended as

a result of a drug and/or alcohol violations, may be required to undergo re-entry drug and/or alcohol

testing prior to regaining eligibility/ the Director of Athletics or his/her designee shall arrange for re-

entry testing after the counselor or specialist involved in the student-athlete’s case indicates that re-

entry into intercollegiate sports program is appropriate. Test will be at the expense of the student-

athlete

Follow-up Testing

A student-athlete who has returned to participation in intercollegiate athletics following a positive drug

test under this policy may be subject to follow-up testing throughout the remainder of their athletic

eligibility. Testing will be unannounced ad will be required at a frequency determined by the Director of

McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program Page 7

Athletics or his/her designee in consultation with the counselor or specialist involved in the student-

athlete’s case. Test will be at the expense of the student-athlete.

Notification and Reporting for Collections

The student-athlete will be notified of and scheduled for testing by the institution. The Director of

Athletics or his/her designee will notify the student-athlete, in person or by direct telephone

communication (e.g. no voicemail messages, no emails), of the date and time to report to the collection

station and will have the student-athlete read and sign the Student-Athlete Notification Form (See

Appendix E). Notification of student-athletes prior to the administration of any drug tests will occur no

more than 24 hours prior to the test

A student-athlete who refuses to provide an adequate urine sample during the testing process (See

Appendix F for Specimen Collecting Procedures), attempts to alter or substitute his/her urine sample, or

fails to show up at the designated time, shall be deemed to be in violations of this policy and will be

cause of the same action(s) as a positive drug test result.

Voluntary Disclosure/Safe Harbor

A student-athlete eligible for the Safe Harbor Program may refer himself/herself for voluntary

evaluation, testing, and treatment for alcohol or drug problems (See Appendix G – Safe Harbor

Acknowledgement Form). A student-athlete is not eligible to enter the Safe Harbor Program:

More than one (1) time;

After he/she has been informed of an impending drug test;

After documentation of a positive drug test; or

Thirty (30) days prior to NCAA or Conference postseason competition.

McMurry University will work with the student to prepare a Safe Harbor treatment plan, which may

include confidential drug testing. A student-athlete will be permitted to remain in the Safe Harbor

Program for a reasonable period of time as determined by the treatment plan. Student-athlete will be

subject to a drug test after 45 days of entering the Safe Harbor Program.

If a student-athlete is determined to have new banned substance use and/or alcohol use after the initial

Safe Harbor Program admission (as determined by follow-up testing), or fails to comply with the Safe

Harbor Program treatment plan, the student-athlete will be removed from the Safe Harbor Program and

be subjected to appropriate disciplinary actions as detailed in the McMurry University Department of

Athletics Drug Testing Policy and Procedures. Entering the Safe Harbor Program will be treated as one of

the disciplinary action phases and any positive test indicating new banned substance use and/or alcohol

use after the initial Safe Harbor Program test will be treated as the next subsequent positive.

McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program Page 8

While in compliance with the Safe Harbor Program treatment plan, the student-athlete will not be

included in the list of students eligible for random drug testing by McMurry University. Students in the

Safe Harbor Program may be selected for drug testing by the NCAA.

The Director of Athletics, Team Physician, Head Athletic Trainer, and the student-athlete’s Head Coach

may be informed of the student-athlete’s participation in the Safe Harbor Program. The athletic trainer

assigned to the student-athlete’ sport may also be notified if medically appropriate. The assistant

coaching staff may also be informed at the discretion of the Head Coach. Other University employees

may be informed only to the extent necessary for the implementation of this policy.

Reporting of Results

All student-athlete information and records associated with the Department of Athletics drug education

and testing program will be confidential and results will be released only to those individuals with a

legitimate need to know

Urine samples will be collected and sent to an independent certified laboratory for analysis. Each sample

will be tested to determine if banned drugs or substances are present. Results will be made available to

the Head Athletic Trainer. The Head Athletic Trainer will review the results and if there is a positive drug

test result, the Head Athletic Trainer will inform.

Student-athlete

Director of Athletics

Drug Testing Site Coordinator

Appropriate sport administrator

Head coach and/or assistant coach

Sport specific athletic trainer

Student-athlete’s parents and/or legal guardian may be contacted

Medical Exception Policy

McMurry University recognizes that some banned substances are used for legitimate medical purposes.

Accordingly, the Department of Athletics will allow exceptions to be made for those student-athletes

with a documented medical history demonstrating a need for regular use of such a substance.

Exceptions may be granted for substances include in the following classes of banned drugs: stimulants,

beta-blockers, diuretics and peptide hormones.

Student-athletes are required to inform their athletic trainer of all medications (prescribed and over the-

counter) he/she is taking. McMurry University should maintain in the student-athlete’s medical record a

letter from the prescribing physician that documents the student-athlete’s medical history

demonstrating the need for regular use of such a drug. The letter should contain information as to the

diagnosis (including appropriate verification), medical history and dosage information.

McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program Page 9

In the event a student-athlete tests positive, the Head Athletic Trainer and Director of Athletics can, in

consultation with the Team Physician review the student-athlete’s medical record to determine whether

a medical exemption should be granted.

Positive Drug Test Sanctions

The following sanctions shall apply to positive drug test results. Positive drug test results are cumulative

for the student-athlete’s athletic career at McMurry University. Sanctions for a positive drug test are

immediate upon notification, but reversible after negative specimen B result or decision by the Appeals

and Reinstatement Committee. Not meeting any or all of the sanction requirements will be considered

another violation of this policy and the next subsequent sanction shall apply. Although this policy will

impose specific sanctions, nothing in this policy precludes a head coach from enforcing a more

restrictive team policy or team rule. For health and safety reasons, a team physician may withhold a

student-athlete from practice and//or competition at any time

Note: A positive drug test result under the NCAA’s or American Southwest Conference’s drug testing

program, will be counted as a positive drug test result under the terms and conditions of the

Department of Athletics Drug Education and Testing Program. Furthermore, a student-athlete under a

drug-testing suspension from a national or international sports governing body that has adopted the

World Anti-Doping Agency (WADA) code (e.g. USOC, USADA) shall not participate in NCAA

intercollegiate competition for the duration of the suspension. See NCAA Bylaw 18.4.1.5.3.

First Positive

The laboratory (or Third Party Administrator) will report the positive drug test finding(s) to the Head

Athletic Trainer. The Head Athletic Trainer will see that the individuals noted in “Reporting of Results”

are informed of the positive test result.

The Director of Athletics will schedule a confidential meeting with the student-athlete and the

individuals mentioned above to inform them of the finding. The Director of Athletics or his/her

designee, the Head Coach and the student-athlete will notify the student-athlete’s parent(s) or legal

guardian(s) by telephone and in writing.

The student-athlete will be immediately suspended from participation in any intercollegiate competition

at McMurry University. The suspension will be for a period of time equivalent to 50% of his/her regular

season of competition. The determination of the 50% always will be rounded up (e.g. if 50% equals 5.3

games, the student-athlete will be suspended 6 games). The suspension shall be served starting with the

next scheduled contest or date of competition and will be in effect for both regular season and post-

season competitions (e.g. exhibition contests, scrimmages, and/or non-traditional season contests

cannot be used to serve the suspension). The suspensions will rollover to the next season of competition

if necessary. If the positive drug test result occurs during the off-season, the suspension will be served

during next season of competition. If the positive drug test results occurs at the end of the regular

season by prior to post-season competition, it shall be served during the post-season competition. The

McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program Page 10

student-athlete must be medically authorized by the McMurry University Head Athletic Trainer, in

conjunction with any counselor and/or therapist, prior to resuming any athletic practice or competition.

The student-athlete will be required to attend a counseling session for the purposes of evaluation,

education, and if necessary, treatment or counseling. The student-athlete will be required to sign a

release of information to allow basic communication (e.g. whether the student-athlete arrived for an

appointment or not) between the university counselor, a McMurry University team physician and the

Head Athletic Trainer. Failure to sign such a release will render the student-athlete immediately

ineligible for practice and competition.

The counselor will ask the student-athlete to discuss the nature and extent of his/her involvement with

prohibited drugs and/or alcohol. The counselor shall determine the appropriate form(s) or intervention

and rehabilitation needed by the student-athlete based on the circumstances of the case. Failing to

meaningfully participate in the evaluation/counseling process as defined by the counselors will be

classified as a second offense

If the counselor believes that additional rehabilitation is necessary either on or off-campus, all costs

associated with this additional rehabilitation will be the responsibility of the student-athlete.

As authorized by the Director of Athletics or his/her designee, the student-athlete will be required to

submit to unannounced testing and will be responsible for all finical obligations related thereto and may

be required to complete community service and/or other sanctions as determined.

Second Positive

The laboratory (or Third Party Administrator) will report the positive drug test finding(s) to the Head

Athletic Trainer. The Head Athletic Trainer will see that the individuals noted in “Reporting of Results”

are informed of the positive test result.

The Director of Athletics will schedule a confidential meeting with the student-athlete and the

individuals mentioned above to inform them of the finding. The Director of Athletics or his/her

designee, the Head Coach and the student-athlete will notify the student-athlete’s parent(s) or legal

guardian(s) by telephone and in writing.

The student-athlete will be immediately suspended from participation in any intercollegiate competition

at McMurry University for a period of 365 days.

The student-athlete will be required to attend or continue attending counseling sessions for the

purposes of evaluation, education, and if necessary, treatment or counseling. Again, the student-athlete

will be required to sign a release of information to allow basic communication (e.g. whether the

student-athlete arrived for an appointment or not) between the university counselor, a McMurry

University team physician and the Head Athletic Trainer. Failure to sign such a release will render the

student-athlete immediately ineligible for practice and competition.

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Failing to meaningfully participate in the evaluation/counseling process as defined by the counselors will

be classified as a third offense.

If the counselor believes that additional rehabilitation is necessary either on or off-campus, all costs

associated with this additional rehabilitation will be the responsibility of the student-athlete.

The student-athlete will be subject to follow-up testing and will be responsible for all financial

obligations related to the testing. Testing will be unannounced and will be required at a frequency

determined by the Director of Athletics or his/her designee. The student-athlete must be medically

authorized by the McMurry University Head Athletic Trainer in conjunction with any counselor and/or

therapist, prior to resuming any athletic practice or competition.

Third Positive

The laboratory (or Third Party Administrator) will report the positive drug test finding(s) to the Head

Athletic Trainer. The Head Athletic Trainer will see that the individuals noted in “Reporting of Results”

are informed of the positive test result.

The Head Athletic Trainer will schedule a confidential meeting with the student-athlete, the Director of

Athletics or his/her designee and the appropriate head coach to review the positive drug test results.

The student-athlete will be permanently suspended from participating in any sport at McMurry

University. The Director of Athletics or his/her designee will notify the student-athlete’s parent(s) or

legal guardian(s) by telephone and in writing of such decision.

A recommendation will be made that the student-athlete enrolls in an appropriate treatment program.

The Department of Athletics will be willing to assist the student-athlete with enrolling in such a

treatment program but will not assume any financial responsibility for the student-athlete’s treatment

program.

Right to Appeal

Student-athletes who test positive for a banned substance may contest the findings within 48 hours

following receipt of notice of the positive findings. Upon the student-athlete’s request for confirmation

of the positive findings, the Director of Athletics or his/her designee will request the laboratory to

perform confirmation testing on the student-athlete’s specimen B, if applicable. Any financial

obligations for the specimen B testing will be the sole responsibility of the student-athlete. Specimen B

findings will be final. If specimen B results are negative, the drug test will be considered negative

Student-athletes who test positive under the terms of the McMurry University Department of Athletics

Student-Athlete Drug Education and Testing Program will be entitled to a hearing. Request for such a

hearing must be made within twenty-four (24) hours of notification of a positive B sample test. If the

twenty-four (24) hours would end on a weekend, the request must be made by noon on the next

business day. Requests must be in writing and received by the Head Athletic Trainer. The Head Athletic

Trainer will forward the request for a hearing to the Appeals and Reinstatement Committee, comprising

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of the Director of Athletics or his/her designee, the Head Athletic Trainer, the Department of Athletics

Senior Woman Administrator, the Associate/Assistant Director of Athletics, and/or an administrator

appointed by the Director of Athletics.

The student-athlete may have an advocate or other representative present if the student so desires.

However, the student-athlete must present his/her own case. The hearing should take place no more

than 48 hours after the written request is received. Wither the student-athlete or the other parties

involved may request an extension of time to the Director of Athletics, who will consider whether to

grant the extension upon a showing of good cause. The proceedings shall include an opportunity for the

student-athlete to present evidence, to question adverse testimony, as well as to review the results of

the drug test. The proceedings shall be confidential. The decision by the Appeals and Reinstatement

Committee regarding the sanctions to be imposed shall be final. The Director of Athletics shall inform

the student-athlete of the committee’s decision in writing.

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McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program

APPENDIX A Consent Form

I, _________________________________________(Student-Athlete name), hereby acknowledge that I have received a copy of, read and been given the opportunity to ask questions regarding the McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program including this Appendix A, and Appendix B through Appendix G; that I understand the policies, procedures and my responsibilities as described in such program; and that, as a condition to my participation in intercollegiate athletics at McMurry University, I hereby consent to the following:

• collection and testing of my urine at various times during academic year for drugs, alcohol, and/or other banned substances,

• release of the results of any collection and testing to the Director of Athletics or his/her

designee, Assistant Director of Athletics, my Head Coach, the Head Athletic Trainer and/or Assistant Athletic Trainers, Team Physician, Appeals Committee and/or my parent(s) or guardian(s),

• release of a copy of the McMurry University Department of Athletics Student-Athlete Drug

Education and Testing Program including this consent form (Appendix A) and/or other Appendix related to such program to my parent(s) or guardian(s)

• acknowledgement that the McMurry University Department of Athletics Student-Athlete Drug

Education and Testing Program is separate and distinct from the National Collegiate Athletic Association (NCAA) drug-testing program and its sanctions, and that McMurry University may impose sanctions under its program upon a positive result under the NCAA drug-testing program,

• suspension from competition and/or practice by the team physician if credible evidence

suggests that such competition and/or practice poses a health and safety risk to me, my teammates, and/or my competitors, and

• hereby release of McMurry University, its officers, employees, and agents from legal

responsibility and/or liability for the release of any information and/or record as authorized by this consent form, and release, fully and forever, and discharge the aforementioned parties from any claims, demands, rights of action, or causes of action, present or future, whether the same be known or unknown, anticipated or unanticipated, resulting from my participation in McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program including those claims, demands, rights of action, or causes of action arising out of any positive result under such program.

Student-Athlete (signature) ____________________________________________Date______________ Student-Athlete (print name)_____________________________________Student ID _______________ Student-Athlete (date of birth) ____________________________________Sport(s) _________________ Parent/Guardian (signature, if minor) ____________________________________Date______________

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McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program

APPENDIX B Dietary Supplement Disclosure & Review Form

I, ______________________________________(Student-Athlete name), hereby acknowledge that I am taking or intend to take the following dietary supplements. I acknowledge the risk of losing my eligibility to participate in intercollegiate athletics if I test positive for McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program or National Collegiate Athletic Association (NCAA) drug-testing program banned substance that may be found in any substance that I take, regardless of the reason or purpose for taking such supplements. I acknowledge and understand that the labeling on these products can be misleading and inaccurate, and that sales personnel are neither motivated nor qualified to accurately certify that these products contain no banned substances. “Healthy” or “naturally occurring” are terms often used to market sales of dietary supplements, but do not necessarily mean they are safe. Before taking or using any dietary supplement, I am responsible for ensuring the product does not contain any banned substance. By making this disclosure, I am requesting that these products and their ingredients by reviewed by McMurry University’s sports medicine staff for the purposes of determining whether they are medically safe to use and do not contain banned substances. I understand that I should not take or use these products until their usage has been reviewed by McMurry University’s sports medicine staff. Brand Name: Listed Ingredients:

(Athletic Trainer to review, circle banned substances and notify student-athlete.)

1. __________________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ 2. __________________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ 3. __________________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ 4. __________________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ Student-Athlete (signature) ___________________________________________Date_______________ Student-Athlete (print name) ___________________________________Student ID_________________ Athletic Trainer (signature) ___________________________________________Date_______________

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McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program

APPENDIX C 2014-15 National Collegiate Athletic Association (NCAA) Banned Drugs

It is your responsibility to check with the appropriate or designated athletics staff before using

any substance.

Note there is no complete list of banned substances. Do not rely on this list to rule out any supplement ingredient. It is your responsibility to check with the appropriate or designated athletics staff before using any substance.

Before consuming any nutritional/dietary supplement product it is your responsibility to review the product with the appropriate or designated athletics department staff.

NCAA drugs banned:

• Stimulants • Anabolic Agents • Alcohol and Beta Blockers (banned for rifle only) • Diuretics and Other Masking Agents • Street Drugs • Peptide Hormones and Analogues • Anti-estrogens • Beta-2 Agonists

Note: Any substance chemically related to these classes is also banned. The institution and the student-athlete shall be held accountable for all drugs within the banned drug class regardless of whether they have been specifically identified. NCAA drugs and procedures subject to restrictions:

• Blood and Gene Doping. • Local Anesthetics (under some conditions). • Manipulation of Urine Samples. • Beta-2 Agonists permitted only by prescription and inhalation. • Caffeine if concentrations in urine exceed 15 micrograms/ml.

NCAA nutritional/dietary supplements warning:

• Dietary supplements, including vitamins and minerals, are not well regulated and may cause a positive drug test result.

• Student-athletes have tested positive and lost their eligibility using dietary supplements. • Many dietary supplements are contaminated with banned drugs not listed on the label. • Any product containing a dietary supplement ingredient is taken at your own risk.

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NCAA drugs banned (examples): Stimulants Amphetamine (Adderall); caffeine (guarana); cocaine; ephedrine; fenfluramine (Fen); methamphetamine; methylphenidate (Ritalin); phentermine (Phen); synephrine (bitter orange); methylhexaneamine, “bath salts” (mephedrone) etc., exceptions: phenylephrine and pseudoephedrine are not banned. Anabolic Agents (sometimes listed as a chemical formula, such as 3,6,17-androstenetrione) Androstenedione; boldenone; clenbuterol; DHEA (7-Keto); epi-trenbolone; etiocholanolone; methasterone; methandienone; nandrolone; norandrostenedione; stanozolol; stenbolone; testosterone; trenbolone; etc. Alcohol and Beta Blockers (banned for rifle only) Alcohol; atenolol; metoprolol; nadolol; pindolol; propranolol; timolol; etc. Diuretics (water pills) and Other Masking Agents Bumetanide; chlorothiazide; furosemide; hydrochlorothiazide; probenecid; spironolactone (canrenone); triameterene; trichlormethiazide; etc. Street Drugs Heroin; marijuana; tetrahydrocannabinol (THC); synthetic cannabinoids (eg. spice, K2, JWH-018, JWH-073) Peptide Hormones and Analogues Growth hormone(hGH); human chorionic gonadotropin (hCG); erythropoietin (EPO); etc . Anti-Estrogens Anastrozole; tamoxifen; formestane; 3,17-dioxo-etiochol-1,4,6-triene(ATD), etc. Beta-2 Agonists Bambuterol; formoterol; salbutamol; salmeterol; etc. Additional examples of NCAA banned drugs See www.ncaa.org/drugtesting

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McMurry University Department of Athletics Student-Athlete Drug Education and Drug Testing Program

APPENDIX D Drug Testing Reasonable Suspicion Reporting Form

I, ______________________________________(Staff name), under the reasonable suspicion clause that is outlined in the McMurry University Department of Athletics Student-Athlete Drug Education and Drug Testing Program, report the following objective sign(s), symptom(s) or behavior(s) that I reasonably believe warrant _______________________________________(Student-Athlete name) be referred to the Director of Athletics or his/her designee for possible drug testing. The following sign(s), symptom(s) or behavior(s) were observed by me over the past _____hours and/or ____days. Please check below all that apply: The Student-Athlete has shown: _____ irritability _____ physical outburst (e.g. throwing equipment)

_____ loss of temper _____ emotional outburst (e.g. crying)

_____ poor motivation _____ weight gain

_____ failure to follow directions _____ weight loss

_____ verbal outburst (e.g. to faculty, _____ sloppy hygiene and/or appearance

staff, teammates)

The Student-Athlete has been: _____ late for practice _____ staying up too

_____ late for class _____ late missing appointments

_____ not attending class _____ missing/skipping meals

_____ receiving poor grades

The Student-Athlete has demonstrated the following: _____ dilated pupils _____ excessive talking

_____ constricted pupils _____ withdrawn and/or less communicative

_____ red eyes _____ periods of memory loss

_____ smell of alcohol on the breath _____ slurred speech

_____ smell of marijuana _____ recurrent motor vehicle accidents and/or

_____ staggering or difficulty walking violations (provide dates____________)

_____ recurrent violations of Student _____ recurrent bouts with a cold or the flu (provide

Code of Conduct policy dates___________________________)

_____ constantly running and/or red nose _____ over stimulated or “hyper

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Other specific objective findings include: _________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

Prepared by: Staff (signature)________________________________________________ Date ______________ Staff (print name)_______________________________________________ Reviewed By: Director of Athletics/Designee (signature) ___________________________ Date_______________ Counselor Consulted (print name)_____________________________ Date Consulted ____________ Reasonable Suspicion Upheld Reasonable Suspicion Denied

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McMurry University Department of Athletics Student-Athlete Drug Education and Drug Testing Program

APPENDIX E Student-Athlete Notification Form

Student-Athlete: ___________________________________________________________________ Student ID: ___________________________ Sport: ______________________________________ Date of Notification: ____________________ Time of Notification:_______________ am/pm I, __________________________________(Student-Athlete name), the undersigned: Acknowledge being notified to appear for institutional drug and alcohol testing and have been notified to report to the drug and alcohol collection station at: ___________________________________, on _________________at or before_________________ am/pm I will be prepared to provide an adequate urine specimen and will not over hydrate. I understand that providing numerous diluted specimens may be cause for follow-up drug testing. I understand that I may have a witness accompany me to the drug and alcohol-testing site. I understand that failure to appear at the site on or before the designated time will constitute a withdrawal of my previous consent to be tested as part of the Institutional Drug and Alcohol Testing Consent and will result in a penalty. By signing below, I acknowledge being notified of my participation in institutional drug and alcohol testing, and I am aware of what is required of me in preparation for this drug and alcohol-testing event. Student-Athlete (signature) _________________________________________Date _________________ I can be reached at the following telephone number on test day: (______ )________________________

o Institutional Representative retain top portion of completed forms

McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program

Student-Athlete (print name) __________________________________Student ID__________________ Location of Collection _______________________________ Date of Collection ____________________ Report time ______________ am/pm

o Report To The Test Site with Picture Identification ** DO NOT DRINK TOO MANY FLUIDS

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McMurry University Department of Athletics Student-Athlete Drug Education and Testing Program

APPENDIX F The National Center for Drug Free Sport, Inc. Urine Collection Guidelines

1. Only those persons authorized by the institution will be allowed in the collection station.

2. When arriving to the collection station, the student-athlete will provide photo identification or a client representative will need to identify the student-athlete. The student-athlete will then print his or her name and arrival time on the Roster Sign-In Form.

3. The student-athlete will select a Custody & Control Form (CCF) from a supply of such and work with the institutional collector to complete the necessary information before proceeding with the specimen collection process.

4. The student-athlete will select a specimen collection beaker from a supply of such and will be escorted by the institutional collector (same gender) to the restroom to provide a specimen. The student-athlete will rinse his or her hands with water (no soap) and then dry their hands. Then the student-athlete will place a specimen barcode from the Custody & Control Form onto the beaker.

5. The institutional collector will directly observe the furnishing of the urine specimen to assure the integrity of the specimen.

6. The student-athlete will be responsible for keeping the collection beaker closed and controlled.

7. Fluids and food given to student-athletes who have difficulty voiding must be from sealed containers (approved by the institutional collector), opened and consumed in the collection station. These items must be free of any other banned substances.

8. If the specimen is incomplete, the student-athlete must remain in the collection station until the sample is completed. During this period, the student-athlete is responsible for keeping the collection beaker closed and controlled.

9. If the specimen is incomplete and the student-athlete must leave the collection station for a reason approved by the institutional collector, the specimen must be discarded.

10. Upon return to the collection station, the student-athlete will begin the collection procedure again.

11. Once an adequate volume specimen is provided; the institutional collector will escort the student- athlete to the specimen processing table.

12. The specimen processor will instruct the student-athlete to closely observe the specimen processing steps and will then measure the specific gravity.

13. If the urine has a specific gravity below 1.005, no value will be recorded on the CCF and the specimen will be discarded by the student-athlete with the institutional collector observing. The

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student-athlete must remain in the collection station until another specimen is provided. The student-athlete will provide another specimen.

14. Once the specimen processor has determined the specimen has a specific gravity above 1.005 the sample will be processed and sent to the laboratory.

15. If the laboratory determines that a student-athlete’s sample is inadequate for analysis, at the client’s discretion, another sample may be collected.

16. If a student-athlete is suspected of manipulating specimens (e.g., via dilution, substitution), the institutional collector will collect another specimen from the student-athlete.

17. Once a specimen has been provided that meets the on-site specific gravity, the student-athlete will select a sample collection kit from a supply of such.

18. The specimen processor will open the kit, demonstrate to the student-athlete the vials are securely sealed, open the plastic and open the A vial lid. The processor will pour the urine into the A and B vials and close the lids. The specimen processor should pour urine into vials above the minimum volume level (35 mL in A vial; 15 mL in B vial) and pour as much urine as possible into the vials using care not to exceed the maximum levels (90 mL in A vial; 60 mL in B vial).

19. The specimen processor will securely close the lids on each vial and then seal each vial using the vial seals attached to the CCF; assuring seals are tightly adhered to the vials with no tears or loose areas.

20. The specimen processor must then collect all necessary signatures (collector, donor, witness, and collector/specimen processor) and dates/times where indicated on the CCF.

21. The specimen processor will place the laboratory copy of the CCF in the back pouch of the plastic bag and the vials in the front pouch of the same bag. The bag should then be sealed. The sealed bag with vials will then be placed in the sample box. The box will then be sealed.

22. The student-athlete is then released by the institutional collector.

23. All sealed samples will be secured in a shipping case. The collector will prepare the case for forwarding. When two split samples are collected and packaged, care must be taken to assure one sample is placed in the shipping container for shipment to the “drugs of abuse” laboratory and one sample is placed in the shipping container for shipment to the “anabolic steroids” laboratory.

24. After the collection has been completed, the samples will be forwarded to the appropriate laboratory and copies of any forms forwarded to the Sport Drug Testing Department.

25. The samples then become the property of the client.

26. If the student-athlete does not comply with the collection process, the institutional collector will notify the appropriate institutional administrator and Drug Free Sport.

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McMurry University Department of Athletics Student-Athlete Drug Education and Drug Testing Program

APPENDIX G Safe Harbor Acknowledgement Form

I, ____________________________________(Student-Athlete name), understand that, according to the McMurry University Department of Athletics Student-Athlete Drug Education and Drug Testing Program, I may self-refer into the Safe Harbor Program once during my intercollegiate athletic career for voluntary evaluation and counseling. The Safe Harbor Program is a program by which eligible students may self-elect to receive treatment with a substance abuse counselor. Students may elect to participate in the Safe Harbor Program one time for a maximum period of thirty days. While a student is participating in the Safe Harbor Program, that student will not be subject to any administrative sanction from the athletic department as a result of positive testing for banned drugs, alcohol, or other substances.

I understand that I am not eligible to enter the Safe Harbor Program:

• more than one (1) time;

• after I have been informed of an impending drug test;

• after documentation of a positive drug test; or

• thirty (30) days or less prior to NCAA or Conference postseason competition. McMurry University will work with me to provide a treatment plan which may include confidential testing for banned substances under McMurry University’s Drug Testing Program. I will be furnished with a copy of the treatment plan and guidelines after an initial meeting with a substance abuse counselor to evaluate the extent, if any, of my banned substance use. I understand that if I test positive for a banned substance upon entering the Safe Harbor Program, the initial test result will not result in any administrative sanction, but I may be suspended from play or practice if it is medically warranted. I will be permitted to remain in the Safe Harbor Program for a reasonable period, not to exceed thirty (30) days, as determined by the treatment plan. I further understand that during my participation in the Safe Harbor Program I may continue to receive administrative sanctions or discipline action from both McMurry University and the McMurry University Department of Athletics if my behavior or actions otherwise would merit such sanctions or discipline, even if such actions may be related to or otherwise stem from substance abuse. If I fail to comply with each aspect of the treatment plan in its entirety, I will be removed from the Safe Harbor Program and my initial Safe Harbor positive test will be treated as a first positive and subject to the sanctions as set forth in the policy. While in the Safe Harbor Program, I will not be included in McMurry University’s regular random testing program, but may be selected for drug testing by the NCAA and will continue to be subject to any applicable NCAA sanctions. Upon successful completion of

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the Safe Harbor program, I will be subject to additional substance testing for one calendar year from the date of completion. The Director of Athletics, the Team Physician, the Head Athletic Trainer and my Head Coach or his/her designee will be informed of my participation in the Safe Harbor Program. My assistant coach(es) may be notified at the discretion of the head coach or designee. Other University employees may be informed only to the extent necessary for the implementation of this policy. Student-Athlete (signature) __________________________________________Date ________________ Student-Athlete (print name) _______________________________Student ID_____________________ Director of Athletics/Designee (signature)_______________________________Date________________