mazagon dock shipbuilders limited, (formerly known as...

Two Bid Web E-tender, for outsourcing of Electrical & Weapon related outfitting Work on Y-12651 of MDL Shipbuilding Project P17A.

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MAZAGON DOCK SHIPBUILDERS LIMITED, (Formerly known as Mazagon Dock Ltd)

CIN : U35100MH1934GOI002079 (A Government of India Undertaking)

Dockyard Road, Mazagon, Mumbai 400 010, INDIA

Certified – ISO 9001/EN ISO 9001 For Shipbuilding Division

Tel. No.: +91 22 2376 3337. Fax: +91 22 2376 3198.

E-mail: [email protected] Website: www.mazdock.com

DIVISION-SHIP BUILDING. DEPARTMENT- OUTSOURCING.

MDL TENDER No.: E-TENDER DATED: E-TENDER CLOSING DATE & TIME: E-TENDER OPENING ATE & TIME:

8000000858 11-09-2019 10-10-2019 at 1500 Hrs. IST 11-10-2019 at 1530 Hrs. IST

माझगाँव डॉक िशपिब� स� िलिमटेड, मंुबई �ारा पा� बोलीकता�ओं से नीचे िदये गए िववरण के अनुसार दो-बोली �णाली (१) वािण�� क िनयम एवं शत� के साथ तकनी0की बोली (२) मु� बोिल के अंतग�त ई-�ॉ� ूरम�ट पोट�ल (https://eprocuremdl.nic.in) के मा� म से बोिलयां आमंि�त की जाती है। MAZAGON DOCK SHIPBUILDERS LIMITED INVITES ON-LINE COMPETITIVE BIDS from reputed Bidders / Vendors in TWO BID SYSTEM (Part-I Techno Commercial Bid and Part-II Price Bid) on our e-procurement portal https://eprocuremdl.nic.in, for the Work/Services as detailed in this tender document:

Note: Before quoting against this Tender, the interested bidders are requested to go through the Tender Enquiry document (& Annexures) thoroughly & carefully. Deviations to the Terms & Conditions of the Tender are highly discouraged. Therefore, any doubts arising in respect of any of the Terms & Conditions stipulated, Qualification Criteria, Eligibility for exemption from submission of EMD, Documentation/Procedural requirements, etc. must be got clarified by the interested bidders through Dealing Purchase Executive Mr. Vivek Korde, M (OTS) Tel: 022- 2376 3337, E-mail: [email protected]


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Salient Features of MDL’s e-Procurement System for Participating in (this) e-Tender: 1. Submission of bids against e-Tenders: The bidder is required to quote online on the e-Procurement

website www.eprocuremdl.nic.in by the deadline, by submitting the Techno-commercial Bid & Price Bid in Electronic format only. The prices/quotes & a few declarations shall have to be entered/uploaded by the bidder online in the Tender’s entry forms & other bid documents’ scanned/soft copies shall have to be uploaded as part of the bid. All bids should be digitally signed using DSC (as explained below).

2. To be able to participate in e-Tender (s), every bidder must register themselves on the ASP’s website (registration is free of cost) & must possess a legally valid Class-IIB or above Digital Signature Certificate (DSC) as per IT Act-2000, using which they can sign their electronic bids. The DSC can be procured from any Certifying Authority (CA) authorized by Controller of Certifying Authorities (CCA) of Govt. of India.

3. National Informatics Centre (NIC) have been appointed by MDL as the Application Service Provider (ASP).

4. Online User Manual is available on the website for the guidance of users & for participating in the e-Procurement/ e-Tendering, the bidder must ensure having the requisite (IT) infrastructure at their office premises.

5. For any further details of e tendering & digital signatures, please contact 0120- 4200462, 0120-4001002, 8826246593, [email protected] OR Mr. V. Katiyar M (C-MP) Phone - 2376 3249/3250 or mobile: 9757365828, [email protected]

6. Bidders in their own interest are requested to upload their bids well in advance of tender closing date to avoid the last minute difficulties in uploading the bids. Request for extension, if at all to be made, shall be forwarded at least 3 working days in advance to the tender closing date / time with proper reasoning. MDL reserves all rights in this regard & decision of MDL shall be binding to the applicant. Problems in hardware/software, internet connectivity, system configurations, Browser setting etc, for whatsoever reason shall not be considered for extension of tender closing date and time.

7. MDL will not be responsible for an error in downloading of tender documents from web by the bidders. The version appearing on MDL website will be considered final and authentic.

8. All bidders are requested to get their technical queries, if any, clarified in advance (3 working days in advance to tender closing date) before bidding to avoid last minute delay. For any technical clarification, bidders are requested to contact below-mentioned Executives of MDL:

P17A Planning Dept:- Mr. Darshan Gajbhiye, CM(P-P17A) e-mail: [email protected] or Ms Rohini Vaidya, AM(P-P17A): 022-2376 3345/3346; e-mail: [email protected] User Dept.: Mr. Santosh Pawal, CM (SB-L,Y-12651):022 2376 3162, e-mail: [email protected]

This Part-A also include the following annexures: § Annexure-A: Scope of work. § Annexure-B: Format for Price Bid Sheet - Only for illustration purpose;

Actual quotes to be entered online. § Annexure-C: Format for Work Done Certificate. § Annexure-D: The bidders are required to submit information for the past orders in support of

qualification criteria and technical scrutiny. § Annexure-E: Illustrative format for loading factors for ranking of bids. § Annexure-F:MDL Bank account details for remittance of EMD / SD. § Annexure-G: Price Escalation details § Annexure-H: Format for Non-Disclosure Agreement (NDA) § Annexure-I:(Tender Enquiry Format) TEF Acceptance format § Annexure-J: Standard Terms & Conditions Acceptance Format(STAC) § Annexure-K: General Terms & Conditions Acceptance Format (GTAC) § Annexure-L: GST declaration


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1. SUB: E-tender enquiry (Two Bid System) for outsourcing of Electrical & Weapon related outfitting Work (Equipment installation, Connectorisation, Local cable-route preparation & cable laying, fabrication and installation of seats etc.) on Y-12651 of MDL Shipbuilding Project P17A.

2. SCOPE OF WORK: The detailed technical Scope of Work (SoW) is attached herewith as Annexure-A. 3. QUALITY ASSURANCE PLAN (QAP):

As detailed in SoW Clause No. 5 shall be applicable. On placement of order, Contractors shall prepare and submit a Quality Assurance Plan (QAP) for approval from concern Executive, within 1 week from order placement and get it approved within next one week’s time before commencing the work execution. While Inspection Authority will carry out inspection for the stages defined in QAP. MDL has the right to carry out random inspection independently to ensure that the Contractor is adhering to laid down conditions in terms of quality of work, qualification of the personnel. The contractor shall provide free access to the work being done for such inspection. During this period, if any physical damage is found that is brought to firm’s notice, the firm shall repair the same immediately on free of cost to MDL.

4. SCHEDULE OF WORK, CONTRACT VALIDITY & MOBILISATION:

4.1 Work completion period: Tentative work completion schedule up to first reading of D448 of Ship/ Delivery of Ship is as follows-

Yard No. Start date Completion date Overall period Yard-12651 Dec-2019 Aug-2022 2 Years 9 months.

Above mentioned start date of work & overall schedule is tentative. However exact date of commencement will depend upon award of contract. Schedule of work: Schedule of work will be jointly prepared by Ship Manager/ OIC (not below the rank of Chief Manager) with contractor for overall contract period after placement of order. The contractor has to undertake the work as per schedule mentioned therein. Work will be released to the Contractor periodically (monthly/ quarterly) by means of written Schedule jointly prepared within overall contracted period between Contractor & Project Manager / and his representative. The job as ordered should be completed on dates mutually agreed upon in accordance within the delivery schedule. This delivery schedule will be strictly adhered for execution and same will be criteria for LD applicability. Log Books covering Instruction Register and Hindrance Register shall be maintained by MDL. Instruction given to contractor will be recorded in the Instruction Register. The Contractor is required to report hindrances in production for recording in the register.

4.2 Contract validity: Contract shall be deemed to be completed one year after first reading of D448 of Ship/ Delivery of Ship. Any work released till the completion of contract, shall be carried out by the contractor. (Refer SoW clause 11)

4.3 Mobilization: Contractor shall complete mobilization of his workforce, tools & equipment within four weeks from date of placement of order or from advance intimation from PMT-P17A to start the work. In mobilization period contractor should arrange entry passes for his employees & no excuse for delay in commencing work on this account will be entertained.


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5. INTEGRITY PACT (IP) & INTEGRITY PACT BANK GUARANTEE (IPBG): Not applicable to this tender.

6. EARNEST MONEY DEPOSIT (EMD): 6.1 EMD applicable for this tender is of Rs. 4,20,000 (INR Four Lakh Twenty Thousand). 6.2 EMD in the form of NEFT/ crossed DD/ Pay Order/ Bank Guarantee drawn in favor of

MAZAGON DOCK SHIPBUILDERS LIMITED or bid bond/ SWIFT Message of equivalent foreign currency for foreign bidders shall be forwarded to HOD (Commercial) in sealed envelope super scribing Tender Enquiry No. and Due date, so as to reach us within 7 MDL working days from the tender closing date. The scanned image of DD/ Pay Order/ BG/ Bid bond/ SWIFT Message shall be uploaded at Part-I tender stage. The bid bond/ Bank Guarantee should be valid for 4 more weeks beyond the offer validity period indicated in the tender. Either of these instruments should be drawn on as per the list of banks approved by SBI/ Canara bank published on MDL website, payable at Mumbai. Crossed DD/ Pay Order issued by Cooperative banks however will be accepted subject to realization. Authorized Indian agent of the overseas bidders can submit EMD in the form of NEFT / DD/ Pay Order in Indian Rupees. Similarly authorized Indian agent of the overseas bidders can submit BG on behalf of foreign bank as per list of banks approved by SBI / Canara bank as bank of international repute published on MDL website. Bidders to advise their bank/ banker to send EMD directly to commercial department or through SWIFT to dispense with additional step of verification of authenticity of signatories. In case of EMD transmitted through SWIFT, it shall be the responsibility of the bidder that he directs the receiving banker to forward the message duly authenticated to the concerned commercial officer mentioned in the tender. Bids without EMD, other than those who are exempt from payment of EMD will not be considered. EMD of unsuccessful bidders will be returned after finalization of the tender and shall be interest free. No change/modification in the text of the prescribed format of the BG is permissible.

6.3 Contractors/bidders can use the following links/steps for making online payment of EMD/SD.www.mazagondock.in/onlinepayment.aspx OR Follow the following steps. i) Go to www.mazagondock.in ii) Click on online payment tab available on home page. iii) 4 options viz. Career, tender, security, scrap/disposal will be available. iv) Click on the respective tab and make the payment online using debit cards, credit cards,net banking, BHIM / UPI etc. after filling the required details. Click on the respective tab and make the payment online using debit cards, credit cards, net banking, BHIM / UPI etc. after filling the required details. Note: EMD though payment gateway on MDL website –steps also mentioned at Annexure-F.

6.4 Bidders should mention EMD details on MDL e-procurement portal and also upload the scanned image of document pertaining to EMD remittance / scanned image of EMD-BG/ EMD-DD/ EMD-Pay Order, in Part-I Techno- Commercial e-bid.

6.5 In case of BG/ DD/ Pay Order, Details to be entered: BG/ DD/ Pay Order No., date, Value, issuing Banks’ name, address, Tel. no., Fax no. & E-mail ID, BG validity expiry date; etc.

6.6 In case of online remittance of EMD amount, scanned image of Annexure-F, duly filled, shall be uploaded in Part-I Techno-commercial e-bid. Further, the bidder should specifically mention the details of company name as well as nature of remittance, tender number/order number etc. in the text/narration fields of Bank’s NEFT remittance in order to identify the same.

6.7 Bids without EMD will not be considered. EMD of unsuccessful bidders will be returned after finalization of the tender and shall be interest free.


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6.8 Bidders should mention EMD details on MDL E-Procurement and also upload the scanned image of document pertaining to EMD remittance / scanned image of EMD-BG in Part-I Techno- Commercial e-bid. 6.8.1 In case of BG, Details to be Entered: - BG No. , BG date, BG Value, BG issuing Banks’ name, address, Tel. no., Fax no. & E-mail ID, BG validity expiry date; etc) 6.8.2 In case of online remittance of EMD amount, scanned image of Annexure-F, duly filled, shall be uploaded in Part-I Techno-commercial e-bid.

6.9 Bids without EMD will not be considered. EMD of unsuccessful bidders will be returned after finalization of the tender and shall be interest free.

6.10 EXEMPTION FROM SUBMISSION OF EMD: Following bidders shall be exempted from submission of EMD: 6.10.1 State & Central Government of India departments, Public Sector Undertakings. 6.10.2 Firms registered with Mazagon Dock Shipbuilders Limited (MDL). To qualify for EMD exemption, firms should necessarily upload VALID copy of the registration certificate, for the items/ services for which the offer/bid is being submitted, issued by MDL in Part-I offer/bid. Firms in the process of obtaining MDL registration will not be considered for EMD exemption. (Important Note: - This tender is floated for following PR-Mat/Ser Groups of MDL) a. 0047100 -Electrical Equipment. b.1402049 - Electrical work--turnkey on ships under construction. c.1402294 - Electrical work on-ships under construction. d.1402050- Electrical--Instrumentation Work Contracts. e.1402361- Connectorisation of-Various Electrical & Electronics Equipments. The vendor / Firm who are permanently registered under any of the above mentioned PR-Mat/ Ser Group in MDL, only for them EMD is exempted. Other vendor/s who are permanently registered under different group in MDL have to submit the EMD as stipulated in tender. Offer received without EMD who are not registered in above said product/Service group will be rejected. 6.10.3Firms registered with NSIC under its “Single Point Registration Scheme”. (Exemption will apply only to items / service indicated under description of work / supplies / services & value up to which bidders are registered with NSIC). To qualify for EMD exemption, firms should necessarily upload VALID copy of the registration certificate issued by NSIC in Part-I offer / bid. Firms in the process of obtaining NSIC registration will not be considered for EMD exemption. 6.10.4Firms registered with Micro and Small Enterprises (MSEs). To qualify for EMD exemption, firms should necessarily upload VALID copy of the registration certificate from the competent authority regarding their Micro/ Small Industry status in Part-I offer/bid. 6.10.5Common/Deemed DPSU registered vendors qualify for EMD exemption. Such firms shall upload valid copy of the registration certificate issued by DPSUs (other than MDL) for the items / services for which the offer is being submitted in Part-I offer/bid. Firms in process of obtaining registration in other DPSUs will not be considered for EMD exemption. 6.10.6Green Channel Status vendors qualify for EMD exemption. Such firms shall upload valid copy of the Green channel certificate issued by MoD for the items for which the offer is being submitted in Part-I offer/bid. Firms in process of obtaining this certificate will not be considered for EMD exemption. 6.11 The original BG/ DD/ Pay Order must be submitted to the Head of Department (HOD), Outsourcing Department, Sixth Floor, Service Block, North Yard, Mazagon


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Dock Shipbuilders Ltd., Dockyard Road, Mazagaon, Mumbai-400010 within seven (7) working days from the Tender closing date, in an envelope super-scribing the Tender no., Tender date, Tender closing date, Purchase Officer’s name & brief description of the services / work tendered. If the original BG is not received by the Purchase Officer at MDL within this duration, the Bid would be considered invalid & rejected accordingly. 6.12 EMD of the disqualified/Techno-Commercially rejected bidder (s) will be refunded within fifteen (15) days from the date of receipt of approval for opening of price bids of the Techno-commercially qualified offers. EMD of other unsuccessful bidder (s) will be refunded after placement of the Order on the successful bidder. EMD of successful bidders may be converted into security deposit or refunded on receipt of security deposit BG. The returned / refunded EMD would be interest free.

7. BID REJECTION CRITERIA: 7.1 Following bids shall be categorically rejected:

7.1.1 Bids/Offers received other than E –Portal mode. 7.1.2 E-bids received without scanned image of EMD/MDL registration/NSIC

registration/MSE registration Certificate (issued from competent authority) not uploaded in Part-I tender stage.

7.1.3 Bidder not quoting for all the services tendered & listed in the Rate Sheet. 7.1.4 In case of e-tenders, if the date of EMD in the form of Bank Guarantee/ DD/

the date of remittance of EMD amount is later than the tender closing date. 7.2 Following bid rejection criteria may render the bids liable for rejection:

7.2.1 Bidder’s failure to furnish sufficient or complete details for evaluation of the bids within the given period which may range in between two to three weeks depending on the deficiencies noticed in the drawings / technical data which shall not however conflict with validity period.

7.2.2 Incomplete / misleading / ambiguous bid in the considered opinion of the Technical Negotiation Committee (TNC) of MDL.

7.2.3 Bid with technical requirements and/or terms not acceptable to MDL / Customers / External agency nominated, as applicable.

7.2.4 Bid received without qualification documents, where required as per the Tender.

7.2.5 Bid not meeting the pre-qualification parameters / criteria stipulated in the Tender Enquiry.

7.2.6 Bid with validity expiry date shorter than that specified in the Tender Enquiry. 7.2.7 EMD validity period is shorter than specified in the tender enquiry 7.2.8 Bidders who have not agreed for the fixed price till the validity of the tender

or have quoted the variable price. 7.2.9 Bidder not agreeing for furnishing of the required Security Deposit (SD) or for

not agreeing to extend the validity of the submitted SD BG in case of requirement of extension of validity of the Order/of Completion Period of the Order (refer the relevant Para below).

7.2.10 Bidders not submitting Original instrument of EMD within 7 MDL working days from the tender closing date.

8. QUALIFICATION CRITERIA: 8. A. Similar work/job is defined as under: The bidder should have experience in executing all of the following activities on board

Ship/ Submarine:


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i) Equipment Installation ii) Cabling iii) Connectorisation work.

Bidder need to submit at least one order copy comprising of all the above activities together or separate orders for each of the above activities along with its proof of completion.

8.B. As bid is required to be uploaded on e-portal, the bidders are requested to upload scanned

copies of following necessary documents to enable MDL to ascertain their qualification status.

8.B.1 Bidders Company Profile. 8.B.2 Bidders Shop & Establishment registration certificate or registration certificate from local bodies for conducting business. 8.B.3 List of equipment & machineries held by bidder with model / year / working status

along with details of their manufacturing facilities and personnel with designation, qualification and experience to determine bidder’s capabilities.

8.B.4 Audited / Certified Balance sheet, Profit / Loss account for past 3 Financial Years ending at Mar-2018.

8.B.5 Work Order copies in support of the bidders experience and past performance on similar work/ job for last 7 years.

8.B.6 Work Completion Certificates indicating the work order numbers, issued by the party for whom the work is done. MDL has the right to verify / cause verification of authenticity of the said documents whenever felt necessary.

8.B.7 The bidder should have a minimum average turnover of at least for Rs. 22.91 Lakhs during the last three years ending 31st Mar 2018 (i.e. for the Years 2015-16, 2016-17 & 2017-18) and shall upload the audited balance sheet for the last three years.

8.B.8 Bidders experience of having successfully completed similar works during last 7 years ending 31-Aug-2019 should be either of the following:

i) Three similar completed works each costing not less than Rs. 84.00 Lakhs. OR

ii) Two similar completed works each costing not less than Rs. 105.00 Lakhs. OR

iii) One similar completed work costing not less than Rs. 168.00 Lakhs. OR

iv) Cumulative similar works/jobs completed within a span of 12 months totaling to Rs.38.18 Lakhs.

Note 1:- Similar type of work/ job is as defined at TEF Clause 8.A above. Note 2:- The bidders need to scan and upload supporting documentary evidence in support of the Qualification Criteria viz Work order/s meeting above order value criteria for similar work along with work completion certificate, issued by the party for whom the work is done. The Work Order/s not supported by Work Done Certificate/s will not be considered for qualification criteria. In case of orders consisting of various activities, only that portion of work order value meeting the similar work criteria shall be considered for the purpose of pre-qualification. The concerned HOD or TNC has a right to verify /cause verification of authenticity of the said document whenever felt necessary. Note 3:- MDL reserves the right to demand for a hardcopy of any of the above documents and any other related documents, if required. Bidders shall comply to the same. Note 4:- The work executed by the bidder for their in-house or capital use will not be considered for the purpose of bidder’s experience or completion of similar works.


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Note 5:- Sr. 8.B.1 to 8.B.3 above not required for permanent registered vendors with MDL. However, such bidders should upload a scanned image of valid registration certificate; duly self-attested and stamped with their company seal. Note 6:- All the qualifying documents indicated in the tender shall be strictly in the name of bidding firm. Qualifying documents submitted in the name of other than bidding firm will not be considered for bidding firm’s qualification. The bidder is required to submit information in the form of the table below for the orders, which qualify them as per the above criteria, as the information in the tabular form, as below shall hasten the technical scrutiny. Refer Annexure-D.

8.C Specific work experience: - The bidder should have necessarily executed at least one order consisting of electrical and weapon equipment installation, cabling and connectorisation work on board Ship/ Submarine. 9. VALIDITY PERIOD: Bids / Offers shall have a validity period of 120 days from the tender

closing date.

10. PRE –BID CONFERENCE: Not applicable to this tender. 11. ON-LINE SUBMISSION OF BIDS IN TWO-BID SYSTEM:

On-line Offer (e-bid) must be uploaded in Two parts, Part-I Techno-commercial bid & Part-II price bid as appearing online:- Part- I: Online Techno-commercial bid will be opened on the tender closing date/extended closing date shall contain the following:-

11.1 Common Documents:

11.1.1 The scanned image of EMD-BG/ Online Remittance as stipulated in TEF clause no. 6 for EMD, shall be uploaded at Part-I tender stage. Also, scanned image of IP & IPBG shall be uploaded at Part-I bid. The original of the above of EMD-BG/ Online Remittance, IP & IPBG shall be forwarded to HOD (OTS) in sealed envelope super scribing Tender Enquiry No. and Due date, so as to reach within 7 MDL working Days from the tender closing date, addressed To, HOD (OTS) 6Th Floor, Service Block, North Yard, MAZAGON DOCK SHIPBUILDERS LTD. DOCKYARD ROAD, MUMBAI- 400010.

11.1.2 Bidder should also upload scanned copies of Tender Inquiry acceptance Format, General Terms & Condition acceptance format, Standard Terms & Condition acceptance format in the Prescribed Formats attached herewith (Annexures I, J, K); duly stamped, signed & filled ‘Accepted OR Not Accepted’ as applicable for each of the clause. Normally deviations to the tender terms are discouraged. However, if the bidder has any deviations, the same should be filled in above formats (Annexures I,J,K), mentioning the deviation against the relevant Tender clause no., failing which it will be construed that all clauses of Tender inquiry, STACs & GTACs appearing against the tender are understood by you and are fully acceptable to you. In the event bidder has no deviations, he should submit following Forms mentioning ‘Accepted’. Any


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deviations mentioned elsewhere in the offer other than in said Forms will not be considered.

11.1.3 Rate sheet (Annexure B), blanking the prices but clearly indicating ‘Quoted/ Not-Quoted’ as applicable against each of the listed duly stamped & signed, should also be uploaded.

11.1.4 Bidders should upload scan Copies of work Orders, Work Completion Certificates, and Performance reports for the job executed to meet the qualification requirement mentioned at TEF Clause No. 8.B.8 above. (Order copies & work completion certificates to be appended). Also documents pertaining TEF Clause No. 8.B.6 to be uploaded in Part-I Bid.

11.1.5 Bidder should scan and upload Acceptance in firm’s letterhead of: 11.1.5.1 Validity of Offer (TEF Clause No. 9) 11.1.5.2 Ready to submit Security Deposit (TEF Clause 17) & to extend

the same on MDL request. 11.1.5.3 Ready to submit NDA post placement of order if awarded with

contract. 11.1.6 Bidder should upload scan copy of tax and duties certificate for which they are

registered. GST registration certificate shall be uploaded in Part-I bid. 11.1.7 To meet the qualification requirement at TEF Clause No. 8.B.7, Bidder should

upload scan audited balance sheet with auditors reports of last three financial years (2015-16, 2016-17 & 2017-18) are to be uploaded along with Part-I Techno-commercial e-offer.

11.1.8 Copies of valid Registration or Approval certificates (if any) of the following shall be uploaded on-line:

Micro Enterprises. Small Enterprises. ISO Accreditation.

11.2 In addition to the documents as indicated above, following documents shall be uploaded by bidder:

11.2.1 Bidders registered with MDL should scanned and upload valid Registration Certificate issued by MDL.

11.2.2 Bidders not registered with MDL should scanned and upload the following document: -

11.2.2.1 Track Record as per Format OTS-F-04 (available on MDL website)

11.2.2.2 Bank details for payment as per Format – OTS- F-12 (RTGS/NEFT) (available on MDL website)

11.2.2.3 Scanned image of PAN card shall be uploaded. 11.2.2.4 Company Profile, Shop & Establishment and Tax registration

certificate. 11.2.2.5 List of Equipment & machineries held by them, as per TEF

clause No. 8.B.3.

Note: Bidders in their own interest are requested to upload their bids well in advance of tender closing date to avoid the last minute difficulties in uploading the bids. Problems in hardware/software, internet connectivity, system configurations, Browser setting etc, for whatsoever reason shall not be considered for extension of tender closing date and time.

11.3 Part- II (Price Bid):- This should contain only the PRICES for each of the listed items strictly in the prescribed format provided with the tender document. Price bid must be enclosed only in the required format as appearing online.


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Note: In case of error in the aggregate values, the individual service-wise quoted rates will be considered. Prices for the tendered services/ Items and applicable Taxes and duties are to be quoted by entering the same online. Timely submission of the e-Bids is responsibility of the bidders and no reasons / excuses in this regard will be entertained.

11.4 Opening of Techno-Commercial e-Bid (Part-I): Techno-Commercial e-bid (Part-I) will be opened online on the tender closing date or extended tender closing date or next working day if closing date happens to be holiday declared by MDL. The participant bidder can also witness opening of the bids online from their locations by logging on MDL E-Portal website with their Class IIIB or above Digital Signature Certificate (DSC).

11.5 Opening of Price e-Bid (Part–II): After completion of Techno-commercial scrutiny, intimation for price e-bid opening will be communicated only to techno-commercially accepted bidders. Bidder (s) to note that such intimation may be given at a short notice by Fax, E-mail or even by telephone only to techno-commercially accepted bidder(s). Techno-commercially qualified bidders can also witness opening of price bids online from their locations by logging on MDL E-Portal website by using their Class IIB or above Digital signature Certificate (DSC). L1 will be determined after taking into account loading factor if any.

12. PRICING & ESCALATION: 12.1 Contract Price shall remain firm and fixed for initial two years from the date of start of

work after mobilization. Thereafter price escalation (per annum basis) will be applicable on unreleased portion of work, as detailed in Annexure-I. After completion of one year from start of work, PE(P-P17A) will issue a certificate indicating the quantum of work released in the first year against each service line items, within the next one month. Similar certificate shall be issued thereafter for each subsequent years. Based on same, the unreleased portion of the work shall be arrived at for price escalation. In addition, the unexecuted portion of released work shall not be treated as balance work for escalation calculations in the subsequent years. From third year onwards escalation will be applicable each year till completion of contract.

12.2 MDL shall not be bound by any printed conditions or provisions in the Contractor’s Bid Forms or acknowledgement of CONTRACT, invoices, packing list and other documents which purport to impose any conditions at variance with or supplemental to CONTRACT.

12.3 Bidder while quoting should consider the all costs such as labour, hike in the minimum wages, transportation, equipment, all incidental expenses, etc. for the entire contract period.

12.4 Quantum of the work is tentative. Considering the priority, Project requirement, time constraint, work progress and contractor's performance, the quantum of work allotted to the contractor may vary or reduce and under such circumstances no compensation would be payable. The payment shall be based on actual work completed in line with tender terms and conditions.

12.5 GROWTH OF WORK CLAUSE: MDL shall be at liberty to place additional work to the extent of 15% of contract value at the same terms and conditions of the contract within contractual delivery period and bidder shall have to honor it. Such additional work shall be entrusted to the contractor through a separate Order to that effect or through an amendment to the Order. In any case, the contractor should not undertake any (additional) work beyond the Contractual period without an order to that effect from


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MDL. This additional 15% work is considered beyond the total Tendered quantity. The contract period may be extended by 3 months with same terms and conditions of this contract.

13. RANKING OF BIDS & DETERMINATION OF L-1 BIDDERS: Techno-Commercially Qualified overall Lowest Bidder will be considered for the placement of order. On-line Ranking visible to the bidders after opening part II price bid is without loading parameters. However the Overall L1 bidder will be evaluated offline after applying all applicable loading parameters as mentioned in the tender document and commercial terms. Taxes, duties and Levis are excluded for the purpose of ranking of price bids to determine L1 bidder. There may arise a situation where overall cost (inclusive of taxes, duties and levis) of services by the adjudged L1 bidder may be higher compared with any other bid(s) depending on the tax structure. Therefore it would be required that the adjudged L1 bidder has to reduce the price to make it competitive both before including taxes, duties and levis and after including taxes, duties and levis. If the adjudged L1 bidder does not agree to reduce the price to make it competitive after including taxes, duties and Levis, then the next ranked bidder will be afforded the opportunity so that procurement is competitive.

14. WORK DONE CERTIFICATE: 14.1 WDC shall be prepared by the contractor for the completed activities and shall be

certified by the concerned OIC Electrical/ Weapon (not below the rank of Chief Manager) for each inspection stage of the compartment/equipment’s. Payment shall be as per the quantities certified in WDC. The sample WDC is enclosed at Annexure-C.

14.2 The WDC shall include cumulative statement of jobs carried out till last WDC. The necessary service entry shall be made in SAP system by the WDC certifying authority & will be submitted to the contractor for further invoicing. The WDC shall bear relevant Service Entry sheet No., PO No. and respective item Sr. No., sub service line item of the PO. WDC shall also include compartment drawing number, design quantity and shall be submitted along with supporting documents.

14.3 The WDC must clearly mention the mutually agreed completion schedule and actual work done schedule for start date & end date.

14.4 In case of delays, the duration alongwith numbers of delayed days shall be specified in respective WDCs to invoke LD clause and effect recoveries from sub contractor’s invoice.

14.5 An illustrative format of Work Done Certificate is at Annexure- C of the tender. However, the successful Bidder/s (Contractor/s) would have to submit WDC as per the then prevailing format, at the time of order placement. The same would be made available at appropriate time.

15. TERMS OF PAYMENT: 100% will be made through RTGS/NEFT within 15-20 days for actual

quantities of work executed and on submission of documents as given below: - 15.1 Set of Original + 3 Copies of signed Tax Invoice to be submitted to Receipts Sections

along with Service Entry through SAP system from user department. Bidder will be required to submit bills indicating details of earlier billing in every bill/invoice and also showing cumulative value of work done, failing which, the bills will not be accepted / cleared. The bills should be preferably submitted within four weeks of certification of Work Completion Certificate ‘WCC’ to Receipts Sections adjacent to ARS punching station of South Yard alongwith Service entry through SAP system from user department.

15.2 Work Completion Certificate should be duly certified by concerned OIC Electrical/ Weapon (not below the rank of Chief Manager). In case of delays, the duration


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alongwith numbers of delayed days shall be specified in the WDC to invoke LD clause and to effect recoveries from sub contractor’s invoice. Kindly note that submission of the above documents with the invoice is essential for effecting (timely) payment to the Subcontractor. "Alternate MSME vendor payment through TReDS” “In order to address the financial needs of MSME firms, GoI has introduced a platform for facilitating the financing of trade receivables of MSMEs from buyers, through multiple financiers which is termed as Trade Receivables Discounting System (TReDS). At TReDS, auctioning of invoices at competitive & transparent environment is done by financers based on Buyer’s credit profile. MDL is registered on the "Invoicemart" TReDS platform and M1xchange of M/s Mynd Solutions Pvt Ltd. MSME bidders desirous to receive payments through TReDS platform may avail the facility if they are already registered on 1."Invoicemart" TReDS platform or by registering on it. Contact details at "Invoicemart" TReDS platform are as below: 022 6235 7373 and a new mail id: - [email protected]. 2. "M1xchange" TReDS platform or by registering on it. Contact details at "M1xchange" TReDS platform are as below: Ms,Ashwathi Jayandran, +91-9920455374, email id:[email protected] Ms Priyanka Shah, +91 8839915724, email id: - [email protected]

Note: Payment will be made only after execution of entire work, as per Scope of Work.

16. MODIFICATION: - As detailed at Para 16 of SoW shall be applicable.

17. SECURITY DEPOSIT (SD): The successful bidder (Contractor) shall submit the Security Deposit @ 5 % of Order Value (excluding Taxes, Duties, etc.) within 25 days from the date of Order/Contract. SD shall be on reducing balance basis and shall be valid till completion of contract. The initial value of SD will be 5% of order value and the final reduced value of SD based on the reducing balance shall be 1.25% of order value as detailed in Clause No. 17.5.

17.1 Submission of SD is exempted for Indian PSUs. In lieu, Indemnity Bond in favour of MDL is required to be submitted (Format of the same would be forwarded with the Order).

17.2 Please note that MDL does not extend any concession such as exemption in payment of Security Deposit to any organization (Except PSU) irrespective of their status, like registration with MDL, NSIC, SSI, MSE, etc.

17.3 No interest will be paid on Security Deposit. The security deposit will be returned only after successful execution of the order and shall be interest free.

17.4 Mode of SD: 17.4.1 Security Deposit to be submitted in the form of NEFT / DD/ Pay Order/ Bank

Guarantee drawn in favor of MAZAGON DOCKSHIPBUILDERS LIMITED from the list of banks approved by SBI/ Canara bank published on MDL website within 25 days from the date of contract. Crossed DD / Pay Order issued by Cooperative banks however will be accepted subject to realization. In case of SD-BG, the same shall be valid for one year from the start date of contract plus three months claim period. Bidders to advise their bank/banker to send SD-BG directly to Outsourcing Department to dispense with additional step of verification of authenticity of signatories. No


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change/modification in the text of the prescribed format of the BG is permissible.

17.4.2 SD through NEFT- remittance through Bank: In case of online remittance of SD amount, scanned image of Annexure-F, duly filled is to be submitted to Outsourcing Department. Further, the bidder should specifically mention the details of company name as well as nature of remittance, tender number/order number etc. in the text/narration fields of Bank’s NEFT remittance in order to identify the same.

17.5 SD Operating: 17.5.1 After placement of order, the successful bidder (Contractor) shall initially

submit the SD @ 5 % of Order Value (excluding Taxes, Duties, etc.) within 25 days from the date of Order/Contract.

17.5.2 After completion of one year from start of work, PE(P-P17A) will issue a certificate indicating the quantum of work released in the first year against each service line items, within the next one month. and thereafter each subsequent years. Accordingly, OTS Department shall intimate the following details to the contractor, for submission of revised-rolling SD: a. Value of completed work in the last one year from the date of start of

work after mobilization & the amount of SD for same. b. Value of remaining work in the contract & the amount of SD to be

submitted. The above procedure shall be followed thereafter for each subsequent year till the completion of contract.

17.5.3 On receipt of such intimation, the contractor shall submit SD-BG of revised value within 25 days of intimation by OTS Department with validity of one year plus claim period of three months. In case of SD through remittance, the proportionate SD amount for the work completed in last year (i.e. 17.5.2.a above) shall be returned to the contractor.

17.5.4 The above process shall be followed every year till the value of SD to be submitted reaches to 1.25% of order value. Thereafter, the value of SD will remain constant at 1.25% of order value till the completion of contract.

17.6 Any delay in submission of SD shall result into charging of interest by MDL on the Contractor @ PLR of SBI + 2 % on the SD amount for the delayed period. Additionally, in case of failure to submit SD within twenty-five (25) days from the date of order placement, the EMD submitted by the Contractor will be encashed and the Order would be liable for cancellation/termination with the invocation of Risk Purchase provisions of the Tender/Order. In case of failure to submit revised-rolling SD within twenty five (25) days from the date of intimation by MDL, the previously submitted SD by the contractor will be encashed by MDL. Additionally, SD amount could be withheld from the payable Invoice (s) of the Contractor, if any.

17.7 In case the completion of work is likely to be delayed beyond the Order completion period/Contractual completion period or this period is required to be extended, the Contractor shall have to extend the validity of the Bank Guarantee for SD till such extended period. In case of failure to comply with such extension of the Bank Guarantee for SD by the Contractor, the Bank Guarantee is liable for encashment by MDL.

17.8 Non-performance of the Terms & conditions of Order and/or default/breach by the Contractor will result in forfeiture of the SD with application of Risk Purchase provisions.

18. INSPECTION & DEFECT RECTIFICATION: -


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18.1 Inspection authority will be MDL/WOT. Inspection requirements shall be applicable as per Clause No.13 of Annexure-A.

18.2 During the contract validity period, if any defect is found due to poor workmanship & is brought to the notice of contractor, contractor shall rectify the defect immediately at no additional cost to MDL. Clause No. 15 of Annexure-A shall be applicable.

19. PERFORMANCE BANK GUARANTEE: - Not applicable to this tender.

20. LIQUIDATED DAMAGES (LD):

Time is the essence of Contract. Therefore the job, as ordered, should be completed on the dates mutually agreed upon in accordance with the delivery schedule as indicated in schedule of work. In cases of delay(s) not attributable to MDL beyond the agreed schedule, the Contractor shall pay LD. An Instruction Register & Hindrance Register shall be maintained by User Department, under the custody of Chief Manager & above Executive nominated by the Ship Manager. Instruction given to contractor will be recorded in the Instruction Register. The Contractor as well as MDL berth executive is required to record hindrances in hindrance register. In cases of delay(s) not attributable to MDL beyond the agreed schedule, the Contractor shall pay liquidated damages, a sum of 0.5% (half per cent) per week or part thereof, of the delayed work subject to maximum of 5% of value of delayed work of package/ the schedule in each case.

Work will be released to the Contractor periodically by means of written Schedule jointly prepared between Contractor & Project Manager / his representative within overall contracted period. Contractor shall complete the assigned work as per mutually agreed work schedule, released from time to time during the contractual delivery period. Delay attributable to contractor without valid reason will attract L.D. In case of any delay attributable to MDL as certified by the officer in the rank of Chief Manager and above from the User department, such period will not be considered for the purpose of levy of liquidated damages.

In case of delay attributable to the contractor, the duration along with numbers of delayed days shall be specified in respective WDCs to invoke LD clause and effect recoveries from the contractor’s invoice. Part levying LD on item-wise and/or quantity-wise may be considered at the sole discretion of MDL. However, request for part levying of LD on goods received in MDL or stage-wise completion will not be entertained.

21. TAXES: 21.1 The items/service-wise rates quoted in the Rate sheet should exclude Taxes and

Duties. Bidder should indicate Taxes and Duties as applicable separately in the same Rate sheet, at the space provided for, which will be paid extra based on tax invoice to the extent applicable.

21.2 The variation in statutory levies etc. are not allowed unless the breakups in respect of taxes duties are clearly and separately furnished in bid.

21.3 Bidders are required to submit their provisional ID with SAC number, along with documentary proof. MDL’s provisional GST ID is 27AAACM8029J1ZA.

21.4 Bidders are required to comply with all the provisions applicable under the GST Act (Please refer Annexure L).


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22. LOADING CRITERIA: Deviations sought by the bidder in respect of Payment terms, delivery period, Liquidated Damages (L.D.) shall be loaded on the bidder/s quoted prices during price evaluation by MDL. Among the equal bids, bidders with ISO 9000 series accreditation over Non-ISO bidders, will be given preference. The loading criteria that will be adopted are detailed below & also as per Annexure- E.

22.1 It is desirable that the bidder accepts the Payment Terms indicated in clause 9 above. Varied payment terms quoted by bidders as compared to the terms stated in the Tender document shall be normalized by applying S.B.I. Prime Lending Rate (prevailing at the time of opening of Price bid) plus 2% p.a. rate of interest for the period at variation. (For Indigenous bidder)

22.2 For the additional time period sought by the bidder over the stipulated date of delivery as per Tender, 0.50% per completed week will be loaded to the quoted price.

22.3 Deviations sought in respect of Liquidated Damages (L.D.) Deviations sought in respect of rate per week and / or maximum ceiling in respect of liquidated damages shall be loaded to the quoted price. For e.g. The maximum ceiling towards liquidated damages speculated in the tender is 5% and the bidder seeks to limit it to, say 3.5% then the price quoted will be loaded by 1.5%. If the rate of L.D per week is 0.5% per week or part thereof as per tender and the bidder seeks it as, say, 0.4% per week or part thereof, the maximum ceiling on L D as per tender will first be equated to weeks (10 weeks in this case) and the rate proposed by the bidder i.e. 0.4% will be multiplied by the so equated maximum period (which works out to 4%) and the quoted price will be loaded accordingly by 1%. Delivery being the essence of the contract, it is desirable if the bidder/s adhere to the stipulated clause.

23. PURCHASE PREFERENCE FOR MSEs and START-UPs: Not applicable to this tender.

24. FREAK LOW QUOTES: In case after opening of price bid of technically cleared firms, it is

noted that L-1 firm has quoted very low rates and indicates to withdraw from the tender then EMD shall be forfeited and firm may be given tender holiday including intimation to other PSUs. If the rates quoted are less than MDL estimates by 40% or so and if the difference in rate between L1 and L2 is 30% or more then the firm will have to give additional BG of 20% of the PO value as additional security. Bank charges for this additional BG shall be borne by MDL and reimbursed against proof of payment.MDL reserves the right of part-ordering the services.

25. MODIFICATIONS TO THE BID: Bidder desirous of submitting modified Bid prior to the Tender

closing date & time may do so by making modifications in their Bid submitted online any no. of times before the Tender closing date & time. The last changed Bid shall be considered as the final Bid.

26. WORKING ON MDL HOLIDAYS: Intimation for working on Saturday / Sunday / holidays if

required, should be submitted 2 working days prior to the date of holiday indicating names of personnel to Personnel Department and Security through concerned Department.

27. TERMINATION & RISK PURCHASE: If the equipment / article / service or any portion thereof

be not delivered / performed by the scheduled delivery date / period, any stoppage or discontinuation of ordered supply / awarded contract without written consent by Purchaser or not meeting the required quality standards the Purchaser shall be at liberty, without prejudice to the right of the Purchaser to recover Liquidated Damages / penalty as provided for in these conditions or to any other remedy for breach of contract, to terminate the contract either wholly or to the extent of such default. Amounts advanced or part thereof corresponding to the


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undelivered supply shall be recoverable from the Contractor / Bidder at the prevailing bank rate of interest. The Purchaser shall also be at liberty to purchase, manufacture or supply from stock or utilize the services as it deems fit, other articles of the same or similar description to make good such default and or in the event of the contract being terminated, the balance of the articles of the remaining to be delivered there under. Any excess over the purchase price, cost of manufacture or value of any articles supplied from the stock, as the case may be, over the contract price shall be recoverable from the Bidder / Contractor.

28. The bidder shall also abide to all statutory requirements, Official Secret Act 1923, Security and Safety Rules as per references, which are part of this tender. If contractors’ employees are not adhering to the health, safety and environment norms and the contractors not equipping their employees with suitable safety gears, will be viewed seriously. For non adherence to above will be levied as per extant guidelines of Security and Safety Rules prevailing time to time, to the contractor without prejudice to other rights to enforce the safety requirements.

29. MDL will not be responsible for an error in downloading of tender documents from web by the bidders. The Version appearing on MDL website will be considered final and authentic.

30. PARALLEL ORDER: 30.1 Parallel order placement is applicable on approx.60:40 basis (value basis). 30.2 MDL intends to award approx. 60% of total value of the work to L1, subject to

their capacity as assessed by MDL and balance 40% to the other bidder (willing to match the rates negotiated with L1) from amongst other bidders sequentially starting with L2, L3, L4 and so on, in that order of preference, subject to their capacity assessed by MDL.The work will be offloaded to such arrived parallel bidders, depending upon Project Schedule, priority and performance assessed by MDL.

30.3 MDL reserves the right to consider Placement of Order in part or in full against the tendered quantity and to run parallel contracts.

30.4 In case one of the parallel contractors is not able to meet the production rate requirement of his share, part of his share will be given to the other parallel contractor found suitable by MDL.

30.5 In the event of resultant single bid, MDL reserves the right to place order in part/ full, depending upon project schedule, priorities, etc. and after assessing the bidder’s financial capabilities, etc. MDL’s decision in this regard will be final and binding on the bidders.

30.6 MDL reserves the right to accept / reject any or all offers in part / full without assigning any reasons whatsoever. In case of any dispute, our decision in this matter shall be final and legally binding on the bidder/ subcontracted Inspection Agency/ Agencies.

31. Contractors shall not engage employees of other contractors presently working in MDL &

recorded at Security Dept. The contractor can engage such employee if other contractor gives No Objection Certificate for such engagement & cancel the name of such desirous employee from his roll & accordingly convey to Security. The contractor engaging such employee without permission is liable for penalty including termination of contract & forfeiture of Security Deposit. Such penalty can also be imposed if it is observed that supervisors/Workers deployed by contractor are not on their roll as per statement submitted by him at Security.

32. The contract will be governed by STACS and General terms and conditions while executing

work. In case of discrepancy, clauses mentioned in Tender, Technical Scope and Rate sheet will override the clauses mentioned in other enclosures including STACS & GT&C.


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33. In the event of placement of order on unregistered vendor, the firm will apply for registration

through Shri. C. G. Jalgaonkar, Manager OTS Dept, Tel No. 2376 3336 within one month from placement of order.

34. Procedure for Entry Passes for the Contractor’s Employees: - A Detailed procedure is

displayed on the website www.mazdock.com under →Work/Service Contracts. 35. NON-DISCLOSURE AGREEMENT: After placement of order/s, the successful bidder/s shall

necessarily submit Non-Disclosure Agreement, as per format at Annexure-J. Purchase order/s will be issued to the successful bidder/s only after execution of Non-Disclosure Agreement (NDA). This Non-Disclosure Agreement to be executed on a non-judicial stamp paper of INR 500.00 The Specifications, drawings, work instructions and protocols such issued shall be on returnable basis, without reproduction/retention of the copies at the bidder's end. Current Illustrative format of NDA is enclosed at Annexure-J, for your ready reference. However, the successful Bidder/s (Contractor/s) would have to submit NDA as per the then prevailing format, at the time of order placement. The same would be made available at appropriate time.

36. FREE ISSUE MATERIAL: Not applicable to this tender.

37. PUBLIC GRIEVANCE CELL: A Public Grievance Cell headed by Shri H.V.Karekar. ED(EY) has been

set up in the Company. Members of public having complaints or grievances are advised to contact him on Wednesday between 10.00 hours and 12.30 hours in his office on 6th floor service Block or send their complaints / grievances to him in writing for redressal. Contact Telephone No is 23783506.

38. For ascertaining the nature of work, the environment under which the work needs to be

carried out at worksite in MDL premises, site conditions, etc., bidder are requested to visit Planning-P17A Department, prior to uploading their bid. In this regard please contact following MDL Officials: P17A Planning Dept:- Mr. Darshan Gajbhiye, CM(P-P17A) e-mail: [email protected] or Ms Rohini Vaidya, AM(P-P17A): 022-23763345/3346; email:[email protected] User Dept.: Mr. Santosh Pawal, CM (SB-L, Y-12651):022 2376 3162, e-mail: [email protected]

39. A) MDL reserves the right to consider placement of Order. B) In case of the performance of the contractor is not satisfactory, MDL reserves the

right to cancel the order. C) MDL reserves the right to consider placement of Order / Contract in part or in full against the tendered quantity or reject any or all tenders without assigning any reason 40. In case of improper filling of Acceptance Formats for Tender Enquiry Form, General Terms &

Conditions (GT&C) and Standard Terms & Conditions (STACS), it shall be presumed that all our tender terms & conditions are acceptable to you.

41. We look forward to your participation in on-line bidding by offering your most competitive and

reasonable bid against this tender.E-tender enquiry acceptance form is uploaded at Stage Name: Part-I (Techno-Commercial Bid).

Yours faithfully,

For MAZAGON DOCK SHIPBUILDERS LIMITED,


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MANAGER (OUTSOURCING DEPARTMENT)

References: Terms & Conditions (Available on MDL Website www.mazagondock.gov.in/ →Work/Service Contracts or www.mazagondock.gov.in → tenders → shipbuilding → Outsourcing )

1) Standard Terms & Conditions (STACS) 2) General Terms And Conditions while executing work. 3) Official Secrets Act 1923 4) Safety Code for Sub-Contractors. 5) Loading Factor 6) Procedure for entry passes

Formats: Available on MDL Website - www.mazagondock.gov.in/ →Work/Service Contracts

1) OTS -F-04 Track record. 2) OTS -F-05 Bank Guarantee for E.M.D. 3) OTS -F-07 Order acceptance Format. 4) OTS -F-12 RTGS/NEFT Mandate Authorization Form.


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Annexure-A


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